MADISON COUNTY BOARD OF ELECTIONS Absentee SupplementalProvsional Meeting Board of Elections Conference Room  March 14, 2024 3:00 P.M.  MINUTES CALL TO ORDER  Chair Wallin called the meeting oft the Madison County Board of Elections to order at 3:00 p.m. In attendance were Jerry' Wallin, Chair; Dyatt Smathers, Secretary; Brian Ball, Member; Debbie Ponder,  Member; Jacob Ray, Director; and one member of the public.  Agenda:  Motion (DS, JW) to amend the agenda and agenda items "2024 Second Primary Resolution to count absentee ballots and set Absentee Meeting Schedule" and' "2024 Second Primary Early' Voting Staff  approval." The motion passed unanimously (4-0).  Minutes Approval:  Motion (DS, BB) to approve March 4, 2024 meeting minutes and March 5, 2024 meeting minutes. The  motion passed unanimously (4-0). Members Reports:  Member Ball expressed appreciation to the office staff and poll-workers for well-run primary Secretary Smathers echoed member Ball's comments and reported to the board that the office staff is addressing concerns the poll-workers had with a specific procedure. Secretary Smathers thanked the board for addressing the need to combine precincts for the upcoming Second Member Ponder echoed previous comments made by board members about the election. Member Ponder complimented the office staff on the preparedness for potential personnel Chair Wallin spoke about this Board of Elections willingness to work together.  election. Primary.  issues at the Hot Springs precinct.  Director's Report: Canvass Meeting.  The Director notified the Board of a change in how Canvass Reports will be presented during the  Page 1 of3    NEW BUSINESS  Preparatory Steps to Count Supplemental Absentee Ballots:  Board members verified the public count of zero on the Supplemental Absentee DS200. Supplemental Absentee Ballots' Approval for March 14, 2024, Meeting:  Civilian (CIV) Ballots:  Mars Hill Precinct: Motion (DS, JW) to approve one CIV Absentee Ballot. The motion passed North Marshall Precinct: Motion (DS, JW) to approve two CIV Absentee Ballots. The motion  unanimously (4-0). passed unanimously (4-0).  Military (MIL) Ballots:  Walnut Precinct: Motion (DS, JW) to approve one MIL Absentee Ballot. The motion passed  unanimously (4-0).  Preparatory Steps to Count Provisional Ballots:  Board members verified the public count of zero on the Provisional DS200. Provisional Ballot Approval/Denial for March 14, 2024 Meeting: The Board reviewed a total of forty-four provisional applications.  Provisional Voting Reason: "ID Not Provided - Exception -Reasonable Impediment"  Motion (BB, DS) to approve one provisional application. The motion passed unanimously (4-0). Motion (DS, JW) to deny ten provisional applications. The motion passed unanimously (4-0). Motion (DS, DP) to approve sixteen provisional applications. The motion passed unanimously Motion (DS, JW) motion to deny thirteen provisional applications. The motion passed Motion (DS, JW) to deny two provisional applications. The motion passed unanimously (4-0). Motion (DS, JW) to deny two provisional applications. The motion passed unanimously (4-0).  Provisional Voting Reason: "Incorrect Party" Provisional Voting Reason: Incorrect Precinct"  (4-0).  Provisional Voting Reason: "No Record of Registration" Provisional Voting Reason: "Previously Removed"  unanimously (4-0).  Provisional Voting Reason: "ID not provided - No exception form/return with ID"  Page 2 of3    BALLOT DUPLICATION  Secretary Smathers marked the ballots while member Ball called the contests for duplication purposes. Board members verified the public count of four for the Supplemental Absentee DS200 tabulator and The board closed the DS200 tabulators, and the director imported and uploaded the supplemental  PREPARATORY STEPS TO SECURE COUNTED BALLOTS the public count of seventeen for the Provisional DS200 tabulator. Voted ballots were sealed and secured for storage.  and provisional results. Other Matters:  Motion (DS, JW) to allow the director to retrieve ballot that was cast twice during early voting and Motion (DS, JW) to approve the 2024 Second Primary Early Voting plan as presented. The motion Motion (DS, BB) to approve resolutions to transfer voters to adjacent precincts for the 2024 Second Motion (DS, JW) to approve resolutions to relocate polling sites for the 2024 Second Primary Election Motion (DS, BB) to approve 2024 Second Primary Resolution to count absentee ballots and set Motion (BB, DS) to approve the 2024 Second Primary early voting staff list as presented. The motion  conduct a manual edit to election results. The motion pass unanimously (4-0).  passed unanimously (4-0). Primary Election only.  only. The motion passed unanimously (4-0).  Absentee Meeting Schedule. The motion passed unanimously (4-0).  passed unanimously (4-0). Public Comment:  Chery! Williams spoke about the canvass process.  Motion to adjourn at 5:15 p.m. (DS, JW)and motion carried (4:0)  hmy Vale  Jerry Wallin, Chair  Pnadlbyats Smathers, Secretary  Page 3 of3