Madison County Board of Elections Meeting Minutes October 30, 2018  The Madison County Board of Elections met on' Tuesday, October 30, 2018 at 9:00 a.m. int the Board of Elections Conference Room. The meeting recessed and moved across the street to the Finance Office Conference Room. In attendance: Dyatt Smathers, Chair; Sandra Tolley, Vice Chair; Ray Lewis,  Secretary; Jerry Wallin, Member; and Kathy Ray, Director.  Callt to Order  Chair Smathers called the meeting to order at 9:00 a.m. Moved, Seconded (RL, JW) and Carried (4,0) to set the agenda.  Agenda  Moved, Seconded (ST, RL) and Carried (4,0) to approve the October 23, 2018 minutes.  Chair's and Members' Reports  Chair Smathers congratulated the staff on a fantastic job and remarked that the early voting workers were ecstatic about the pay increase. He reported on a complaint that some oft the early voting signage posted by local interest groups in the Town ofN Mars Hill had created some confusion about the early voting schedule. Several voters had gone to Mars Hill Public Library on Saturday and found the site Vice Chair Tolley commented that she had visited Hot Springs Community Center early voting site and found things running smoothly. The staff! had asked ift the Community Center could also serve as the Secretary Lewis remarked that the Board and staffj just keep demonstrating the ability to adjust  closed.  precinct's Election Day voting site in future elections. successfully to any situation that is presented. Member Wallin added that he had heard no complaints.  The Chair finalized the reports by adding that the two additional early voting workers at the Mars Hill site have been well received by the staff and the split shifts for early voting workers seemed to be A discussion ensued regarding the appropriate and allowed use of electronic devices in the voting enclosure. The Director will clarify the appropriate use ofelectronic devices with the poll workers.  working well.  Approval ofAbsentee Applications  Regular Session Minutes 10/23/2018  Page 1of3    The Board reviewed the civilian absentee ballot applications presented for approval. Moved, Seconded (JW, RL) and Carried (4,0) to approve 26 CIVILIAN absentee: applications. The Board reviewed the one-stop absentee ballot applications presented for approval. Moved, Seconded (JW, RL) and Carried (4,0) to approve 1,787 ONE-STOP absentee applications. The Board reviewed the UOCAVA ballot applications presented for approval. Moved, Seconded The Board reviewed the absentee ballot applications presented as spoiled and reissued. Moved, Seconded (RL,JW) and Carried (4,0) to spoil: 3 CIVILIAN absentee applications.  (RL,JW) and Carried (4,0) to approve 1 UOCAVA absentee application.  New Business  The Board discussed compensation for mileage for poll workers andi increasing the: flat rate of! pay for Moved, Seconded (DS, JW) and Carried (4,0) to approve mileage travel payment for lead one-stop Moved, Seconded (JW, RL) and Carried (4,0) to approve $170.00 flat rate of pay for Election Day Moved, Seconded (RL, JW) and Carried (4,0) to approve $225.00 flat rate of pay for Election Day Moved, Seconded (DS,JW) and Carried (4,0) to approve mileage travel payment for chiefjudges Moved, Seconded (JW, RL) and Carried (4,0) to approve mileage travel payment for Election Day Moved, Seconded (RL, JW) and Carried (4,0) to approve the list ofjudges for Election Day. Moved, Seconded (RL, JW) and Carried (4,0) to approve the list of assistants for Election Day. Moved, Seconded (JW, RL) and Carried (4,0) to approve the list of election media and equipment  Election Day poll workers.  workers for the entire one-stop period.  assistants. judges.  for Election Day travel. media runners.  that will be used Election Day. Other Matters and Election Day. Announcements  Discussion ensued regarding the absentee meeting agendas and activities for Monday at 5:00 p.m.  Next Board Meeting: Monday, November 2, 2018 at 5:00 p.m.  Regular Session Minutes 10/23/2018  Page 12of3    Adjournment  Moved, Seconded (JW, RL) and Carried (4,0) to adjourn the meeting at 10:10 a.m.  Minutes Approved November 5,8018  ebb Dyatt Smathers, Chair  Kathy Ray, Director K  Secretary  Regular Session Minutes 10/23/2018  Page 3of3