MADISON COUNTY BOARD OF ELECTIONS REGULAR SESSION Board of] Elections Conference Room Wednesday, February 8, 2017 3:00 PM  MINUTES CALLTOORDER  Chair Smathers called the meeting of the Madison County Board of Elections to order at 3:14 p.m. at the Board of Elections Conference Room. In attendance were 3 members oft the public; Dyatt F. Smathers, Chair; Ray Lewis, Secretary; Jerry Wallin, Member; Wade Gahagan, Deputy Director; and Kathy Ray, Director.  AGENDA Matters.  Moved, Seconded (RL,JW) and Carried (3,0) to set the agenda and add Storage Room Transfer under Other  APPROVALOE MINUTES CHAIR'S REPORT  Moved, Seconded (RL,JW) and Carried (3,0) to approve the January 11,2017 meeting minutes.  Chair Smathers commented that everybody is waiting on rulings from the court(s) regarding elections. He further informed those present that the State Board of Elections members' terms expire inl May and thel local board members' terms expirei in June. A court ruling will likely be made in the month ofMarch that will impact future Board compositions. He finalized his comments by stating that hei is excited about the upcoming Durham State Board Conference, and Madison County's municipal elections will take plaçe in November: 2017.  MEMBERS' REPORT  Member Wallin commented that in light ofa all the controversy regarding voter fraud, he was confident and proud ofthe Secretary Lewis affirmed Member Wallin's statement and stated that Madison County had a 100 percent honest, fair  fact there was no voter fraud inl Madison County.  election with no voter fraud. DIRECTOR'S REPORT  The. January 11,2 2017 budget and expenditure report was presented and discussed. The Director pointed out budget amendments have been made to the current budget that will cover upcoming travel related expenses for conferences and The Director presented an updated Campaign Finance Report that highlighted thes status of each committee. Two The Director reported that she has communicated with Printelect on thel ExpressVote certification. Printelect expects an Board members were presented agendas and other information for the upcoming Durham Conference, Savannah  trainings.  committees had to be reported as either late or delinquent during this reporting period.  answer from the State Board of Elections within 60 to 90 days.  Workshop, and Printelect User's Meeting.  Page 1of2    Deputy Director Gahagan provided an update on aj potential ABC Referendum petition. Discussion ensued regarding the need to relocate the election supplies storage closet to Room 15. Moved, Seconded (RL, JW) and Carried (3,0) to move the election supplies to Room 15.  NEW BUSINESS  Thel Director presented the 2017-2018 budget proposal and discussion ensued. The budget proposal is based upon current legislation and made needt to be amended pending future election law changes and court rulings. The proposal includes funds for training newly appointed election officials, Municipal 2017 election expenses, andt the purchase of2 paper ballot digital image scanners (DS200) and software for the elections office. The Board will review the proposal and worksheets Discussion ensued regarding the April NCADE Wilmington Conference that will interfere with the regular Board meeting Moved, Seconded (RL,JW) and Carried (3,0) to change the April Board meeting from April 12"h to April19".  prior to the March 8, 20171 meeting. schedule during the month of April.  OTHER MATTERS  Discussion ensued regarding suitable sites for the November Municipal polling locations. Chair Smathers appointed a one member subcommittee for each town to gather information from the towns' officials prior to making any decisions. Member Wallin will work with the' Town of Marshall, Secretary Lewis will work with the Town ofl Mars Hill, and Chair Smathers will work with the Town ofHot Springs. The Director emphasized the need for sites that either meet or can be Thel Director requested that Deputy Director Wade Gahagan be allowed to attend the March 14" and 21"V voting Moved, Seconded (DS,JW): and Carried (3,0) to hire. Jacob Ray to cover the Board of Elections Office on March  modified to meet acceptable Americans with Disabilities Act (ADA) standards.  equipment and software meetings. 14"and March 21". CITIZEN COMMENTS  A citizen commented about reports of fraudulent voting activity.  ANNOUNCEMENTS  The next Board ofElections meetingi is scheduled for Wednesday, March 8, 2017.  The Chaira adjourned the meeting at 4:03 P.M.  - Kathy  dybt Ray Lewis, Secretary  Smathers, Chairman  hasees  Dyatts  Page 2 of2