Madison County Board of Elections  Meeting Minutes December 3, 2018  The Madison County Board of Elections met on Monday, December 3, 2018 at 10:00 a.m. in the Board of] Elections Conference Room. In attendance: Dyatt Smathers, Chair; Sandra Tolley, Vice Chair; Ray Lewis, Secretary; Jerry Wallin, Member; Kathy Ray, Director; Wade Gahagan, Deputy Director; and  two (2) members oft the public. Call to Order  Chair Smathers called the meeting to order at 10:00 a.m.  Agenda  Moved, Seconded (RL, JW) and Carried (4,0) to approve the agenda as presented.  Approval ofMinutes  Moved, Seconded (RL, JW) and Carried (4,0) to approve the November 15th and 16",2018  meetings minutes as presented. Chair's and Members' Reports  The Board discussed an email received from State Board of Elections General Counsel Josh Lawson. According to the email, the four-member county boards may continue to meet and conduct business Chair Smathers reported that according to the development of Senate Bill 824 local boards ofe elections  until Wednesday, December 12.  will be required to issue photo identification cards.  Director's Report  The Director provided the November 30, 2018 budget expenditure report. A discussion ensued  regarding the use of post election funds.  Moved, Seconded (DS,JW) and Carried (4,0) to allow the director to negotiate the purchase of3 DS200 ballot imagers and the rental of ADA AutoMark ballot markers to come out of the current  year's budget for use in the 2019 municipal elections.  County Manager  The county manager expressed appreciation for the professional manner in which the Board of Elections responded to the recent need to relocate its offices and operations. He reported that the asbestos  Regular Session Minutes 12/3/2018  Page 1of2    abatement at the Administrative Building has been completed, the carpet is being installed, and the county is preparing to move displaced county departments back tot the. Administrative Building. There are pros and cons from the county'ss standpoint about having the Board of Elections return to the Administrative Building or remain at the former Emergency Management Services (EMS) site or A discussion ensued regarding the use oft the former EMS site as the Board of] Elections permanent location. Board members shared common concerns and deficiencies regarding safety, voter and vehicle traffic control, security, climate control, storage, and document retention at the former EMS site. The County Manager responded that he will convey the Board of Elections comments to the commissioners. Discussion ensued regarding the December 1,2019 decertification oft the Direct-Recording Electronic (DRE) voting machines and the need toj purchase new voting equipment. The Chair instructed the Director toj put together a voting equipment budget proposal and obtain any related quotes. Moved, Seconded (DS, JW) and Carried (4,0) to set a Board ofl Elections special called meeting for Tuesday, December 11, 2018 at 3:00 p.m. to consider a voting equipment budget proposal.  somewhere else.  Citizens Comments an option.  A citizen commented that with all the juggling the Board of] Elections has to do, vote by mail should be  A citizen inquired about how flexible the rules are regarding absentee mail-in ballots.  Announcements Adjournment  Next Board Meeting: December 11, 2018 at 3:00 p.m.  Moved, Seconded (DS, RL) and Carried (4,0) adjourn the meeting at 11:18 a.m.  Minutes Approved   Nel, a018  Kathy  Dyatt Smathers, Chair  Byluis Ray Lewis, Secretary  Regular Session Minutes 12/3/2018  Page 2of2