MADISON COUNTY BOARD OF ELECTIONS Board of Elections Conference Room  ABSENTEE SESSION October 25, 2016 9:00 AM  MINUTES CALL TOC ORDER  Chair Dyatt Smathers called the meeting of the Madison County Board of Elections to order at 9:00 a.m. In attendance were one member oft the public; Dyatt Smathers, Chair; Ray Lewis, Secretary; Jerry' Wallin, Member; Kathy Ray, Director; and' Wade Gahagan, Deputy Director. Moved, Seconded (RL, JW) and Carried (3,0) to approve the agenda.  Moved, Seconded (RL, JW) and Carried (3,0) to approve the October 18, 2016 Absentee and Madison County IT Coordinator Phil Presnell reported the results oft the North Carolina State Board of Elections security scan that was conducted on the local Board of Elections network. The Coordinator isv working with State Board of Elections IT staff to ensure the network and server is secure. Mr. Presnell finalized his report by assuring the Board that the IT Department will be available to the  Closed Meeting Sessions.  Board on Election Day. NEW BUSINESS  Moved, Seconded (RL, JW) and Carried (3,0) to approve 1878 One Stop Absentee Applications Moved, Seconded (RL, JW) and Carried (3,0) to approve 3 military absentee applications (see Moved, Seconded (RL, JW) and Carried (3,0) to approve 5 overseas absentee applications (see Moved, Seconded (RL, JW) and Carried (3,0) to approve 51 civilian absentee applications (see Moved, Seconded (RL, JW) and Carried (3,0) to duplicate absentee ballots: MIL-15 and OVR-26 (Federal Write In Ballots), and electronically transmitted ballots OVR-15, OVR-14, OVR-12, MIL- 6, and OVR-1. The ballot duplication team was comprised of Board members, the Director, and the Deputy Director (Wallin, caller; Smathers, Supervisor; Lewis, Marker; Gahagan, Reviewer; and Ray, Moved, Seconded (RL, JW) and Carried (3,0) to move into closed session to protect voter Moved, Seconded (JW, RL) and Carried (3,0) to accept 5 spoiled absentee ballots (see attached  (see attached Executued Absentee Ballots report). attached Executed Absentee Ballots report). attached Executed Absentee Ballots report). attached Executed Absentee Ballots report).  Tabulator).  secrecy to duplicate the military and overseas absentee ballots.  Absentee Status Exception report).  Page 1of2    Moved, Seconded (RL, JW) and Carried (3,0) to move into closed session to protect voter secrecy to duplicate civilian absentee ballots CIV-273 and CIV-132. The ballots had been Moved, Seconded (JW, RL) and Carried (3,0) to accept the absentee ballot numbered CIV-159 All approved paper ballots were scanned into the m100 tabulators. The absentee ballot machine counts at the end of the meeting were 95 and 68 for ai total of 1631 tabulated ballots. Moved, Seconded (RL, JW) and Carried (3,0) to approve poll worker assistants Linda Franklin The Board postponed the site visit to the Sandy Mush Precinct Building. The visit will take place  marked with a permanent marker which bled through.  as CIV-264.  (D-Laure!) and Mary Dalton (D-South Marshall). during the Tuesday, November 1st absentee meeting.  ANNOUNCEMENTS  Next absentee meeting: Tuesday, November 1, 2016 at 9:00 a.m. Moved, Seconded (RL, JW) and Carried (3,0) to adjourn at 12:05 p.m.  - Kathy Ray,  ts Dyat! Smathers, Chair  Raykewis, Secretary  E  Page 20 of2