MADISON COUNTY BOARD OF ELECTIONS ABSENTEE SESSION Board ofElections Conference Room Tuesday, May 24, 2016 9:00AM  MINUTES CALLTOORDER  Chair Smathers called the meeting of the Madison County Board of Elections to order at 9:00 a.m. at the Board of Elections Conference Room. In attendance were Dyatt F. Smathers, Chair; Ray Lewis, Secretary; Jerry Wallin, Member; Wade Gahagan, Deputy Director; and Kathy Ray, Director.  AGENDA  Moved, Seconded (RL, JW) and Carried (3,0) to amend the agenda to. include the approval oft the closed meeting minutes held on April 13+h and a discussion ofJune 7th poll workers.  APPROVAL OF MINUTES 13"h mecting.  Moved, Seconded (RL, JW) and Carried (3,0) to approve the closed meeting minutes of the April Moved, Seconded (RL, JW) and Carried (3,0) to approve the May 17th absentee meeting minutes.  APPROVALOF ABSENTEE BALLOT APPLICATIONS  Moved, Seconded (RL, JW) and Carried (3,0) to approve 5 civilian absentee ballot applications (see Moved, Seconded (RL, JW) and Carried (3,0) to spoil 1 OVR absentee ballot applications (see  attached report). attached report). OTHER MATTERS  The Director reported on county level participation in The Elections Center (CERA) certification. Approximately 50 percent of the counties have participated. and several oft the surrounding counties' Moved, Seconded (RL, DS) and Carried (3,0) to approve the Director's participation in the Certified Elections/Registration Administrator (CERA) Program using county time and resources. A discussion ensued regarding schools being in session on Tuesday June 7th. The Chair reported on a conversation with the Sheriff about the recent bomb threats at Madison High School. He also shareda report on the voter turnout during the. July 2012 Second Primary. The North Marshall Precinct had only 26 voters on Election Day during 2012. The Director shared that the State Board indicated it does not need any special notification ift the local board decides to move the polling place within the precinct from Madison High School to the Board of Elections Room 26. Good signage, media notification, and a notice  directors have completed the certification.  in the local newspaper will suffice for voter notification.  Page I of2    Moved, Seconded (DS, RL) and Carried (2,1) to move the. June 7th Congressional Primary voting location for thel North Marshall Precinct from Madison High School to. Madison County Administration Building Room 26. Member Wallin opposed the motion, The Director informed the Board that Mars Hill Precinct Republican Judge Ray Moore and Republican Poll Worker Assistant Dennis Capps have resigned. Jane M-ComnelI(Una-Marsl Hill) has agreed to work Moved, Seconded (RL, DS) and Carried (3,0) to approve Jane Briggs (R-Mars Hill) as the Republican Judge and Jane McConnell (Una-Mars Hill) as the Republican Poll Worker Assistant. Moved, Seconded (JW, RL) and Carried (3,0) to pay Madison County Schools Maintenance Worker Danny Frisby $10.00 per hour to provide services at the Laurel Precinct on Election Day. The school system will pay his regular salary hours from 7:30 a.m. until 3:30 p.m. The school system will pay for hours from 5:30 a.m. until 7:30 a.m. and 3:30 p.m. until all election activities cease after 7:30 The Chair reported on thel Durham County North Carolina Board of Elections mishandling of provisional A discussion ensued regarding the passage of the new overtime rules and how that may impact the Board The Deputy Director commented on the Edgecombe County School lockdown that was prompted by the report ofai man with a gun on campus. The campus was also in use as a voting site, and voting was Moved, Seconded (JW, RL) and Carried (3,0) to adjourn the meetinga at 10:40 p.m.  on Election Day.  p.m.  ballots during thel March 15, 2016 Primary and two subsequent election protests.  of Elections office staff salary compensation.  suspended for 30 minutes until the lockdown was lifted.  Kathy  Dygt Smathers, Chair  Eh6  Ray Lowis, Secretary  h4  Page 20 of2