Madison County Board of Elections  Meeting Minutes October 16, 2018  The Madison County Board of Elections met on Tuesday, October 16, 2018 at 9:00 a.m. in the Board of Elections Conference Room. In attendance: Dyatt Smathers, Chair; Sandra Tolley, Vice Chair; Ray Lewis, Secretary; Jerry Wallin, Member; Kathy Ray, Director; Wade Gahagan, Deputy Director; and  two (2) members of the public. Call to Order  Chair Smathers called the meeting to order at 9:00 a.m.  Agenda  Moved, Seconded (JW, RL) and Carried (4,0) to approve the agenda as presented.  Approval of Minutes  Moved, Seconded (RL, JW) and Carried (4,0) to approve the September 19 and October 1,2018  meeting minutes as presented. Chair's and Members' Reports  Chair Smathers commented that the Board of Elections is ready to begin election activities. Vice Chair Tolley commented that she attended the election official training and complimented the Member Wallin commented that many voters are unfamiliar with the Board of Elections new address Secretary Lewis commended the staff with its efficiency and timeliness in establishing the new. Board of  quality of the presentations and materials.  and need a lot of guidance regarding directions and location.  Elections office. Director's Report  The Director provided the September 30, 2018 budget report. The Director presented an update on the election assistants and judges.  New Business  Moved, Seconded (RL, ST) and Carried (4,0) to spread the one stop chains of custody for election  media and equipment across the meeting minutes.  Regular Session Minutes 9/19/2018  Page 1of2    Approval of Absentee Applications  The Board reviewed the absentee ballot applications presented for approval. Moved, Seconded (JW, The Board reviewed the UOCAVA ballot applications presented for approval. Moved, Seconded (RL, The Board reviewed the absentee ballot applications presented as spoiled and reissued. Moved, Seconded (JW, RL) and Carried (4,0) to spoil 6 CIVILIAN absentee applications.  RL) and Carried (4,0) to approve 17 CIVILIAN absentee applications. JW) and Carried (4,0) to approve 5 UOCAVA absentee applications.  Citizens Comments  A citizen suggested the Board of Elections submit a letter to the editori informing readers oft the Board of Election's s change in location. The citizen also commented on how the Board ofl Elections kept on its  feet and kept its head toi implement the major change in office location.  Announcements  Next Board Meeting: Tuesday, October 23, 2018 at 9:00a.m.  Adjournment  Moved, Seconded (RL, JW) and Carried (4,0) adjourn the meeting at 11:36 a.m.  Minutes/Approved E5  I0-33-18  Kathy  Dyatt Smathers, Chair  hy hae Ray Lewis, Secretary  Regular Session Minutes 9/19/2018  Page 2of2