TOWN OF TROUTMAN 400 NORTH EASTWAY DRIVE TROUTMAN, NORTH CAROLINA  TOWN COUNCIL AGENDA BRIEFING MEETING MINUTES  March 08, 2021 -4 4:00 P.M. - Troutman Town Hall Presiding: Mayor Teross W. Young, Jr.  Council Members Present: W. Paul Henkel; Sally P. Williams; George W. Harris; Edward R. Nau; Felina  L. Harris  Council Members Absent: None  StaffPresent: Ronald Wyatt, Townl Manager; Kimberly Davis, Town Clerk; Steve Shealy, Finance Director;  Gary Thomas, Town Attorney: Paxton Hix, Parks & Rec. Maintenance  Press Present: Debbie Page, Iredell Free News Others: See attached Sign-In sheet  I. MAYOR YOUNG CALLED THE MARCH 08, 2021 AGENDA BRIEFING MEETING TO  ORDER  Adjustment(s) to the Agenda Briefing Agenda  None  A Adoption of the Agenda Briefing Agenda  *Upon motion by Councilmember Eddie Nau, seconded by Councilmember George Harris, and  unanimously carried, approved Agenda Briefing Agenda as presented.  II. GENERAL BUSINESS sited A. Mayor and Council Items Councilmember Eddie Nau  Questioned whether a plan for traffic, parking, pedestrian crossing have been established as requested over a year ago by former Councilmember Bryant since there will most likely be a horseshow at the Iredell County Fairground in April or May emphasizing that a plan is most definitely needed. Town Manager Wyatt stated that the horseshow is tentatively scheduled for April. The Town has an application process and an application ist tol be submitted this week. He continued by stating that he is familiar with previous directive that the Police Chief establish a  plan commenting thati it willl be followed through.    Questioned the Police Departments proposed outreach programs as presented at the Annual Planning Retreat. Manager Wyatt stated that several email conversations have been exchanged .In referencing March 11, 2021 Agenda Item 5. Facility Naming Rights for the Park Baseball Complex, Councimember Harris asked why not "Jan Comer and Friends" instead of"Comer and Friends". Manager Wyatt explained that at the Parks and Rec. Committee meeting, Ms. Comer stated that she did not want signaled out or have sole recognition. Ms. Comer stated she would Attended the radio show this morning with the Town Manager commenting it was very enjoyable. In reference to the horseshow, she commented that whether the event happens in April, May, or  with the Police Chiefas to the presentation and expectations.  Councilmember George Harris  compromise and accept naming the complex "Comer and Friends".  Councilmember Sally Williams  October she agrees that the Town should bej proactive and have aj plan in place.  Councimember Felina Harris  - Requested an updateregarding the' Talley Street sidewalk. In speaking with Senator Vickie Sawyer the Transportation Committee Chair for North Carolina, Manager Wyatt stated that one of the issues is a shortfall in NCDOT funding. Following al briefhistory regarding previous submissions ofthe project he stated that paperwork for the project has been re-submitted for consideration and Senator Sawyer's staff will be checking to see where it is in the pipeline. Troutman's part of the  funding will be approximately $570,000.  Mayor Young  . Inr requesting that staffreach out to Todd Poteet at West Consultants, hes stated that the streetp project needs to be reassessedupdated as to what has been completed and ift there are any streets that are critical and have immediate needs. Ifso, Council needs to think about budgeting for such repairs. Other potential funding resources such as the proposed Stimulus Bill for local funds and potential Commented that at the beginning of COVID the Town almost seemed like a ghost town, but now things are picking up especially traffic. Herequested that Manager Wyatt alsor reach out tol NCDOT regarding aj potential traffic signal or signage at Flower House Loop due to traffic safety issues.  FEMA funding was discussed,  B. Staff Comments/Busimess  1. Expenditures and Revenue Update, (Steve Shealy, Finance Director)  Finance Director Steve Shealy stated that the Town's revenues continue to hold up well. Sales tax was $10,000 higher this February than February ofl last year. Property tax this month is down, but year-to-date is at 103%. Water billing compared to last year is up mainly due the new customer (Copied in full, report is filed on CD titled: Town Council Supporting Documents" dated March gth  accounts.  and 11,2021 in CD Book #1 titled: "Town Council Supporting Documents")    2. Consider Approval of] Resolution 03-21 Titled: RESOLUTIONAUTHORIZINGI THE FILING OF AN. APPLICATION FOR APPROVAL OF A FINANCING AGREEMENT PROPERIYACQUISITION/4UTHORIZEDBYNORTHCAROLINA GENERALSTATUIE Finance Director Steve Shealy stated that any issuance of debt requires Local Government Commission (LGC) approval and approval of Resolution 03-21 by Council is one of their many *Upon motion by Councilmember George Harris, seconded by Councilmember Felina Harris, and unanimously carried, approved. Resolution 03-21 Titled: "Resolution Authorizing the Filing ofan Application for Approval ofa Financing Agreement (Property Acquisition) Authorized by North (Copied in full, Resolution 03-21 is filed in Resolution Book IV, Pages 3-4) (Copied ini full, Resolution' 03-21 is filed on CDtitled: Town Council Supporting Documents" dated March gth and 11h, 2021 in CD Book #1 titled: "Town Council Supporting Documents") 3. Set Public Hearing Date Regarding Issuance of Debt for Property Acquisition, (Shealy) Finance Director Steve Shealy stated any time there is issuance of debt the Local Government Commission (LGC)alsor requires ap public hearing. Thel LGConly1 meets once al month (next meeting isApril 6") and int trying to submit the application as quickly as possible, a date foras special meeting *Upon motion by Councimember Sally Williams, seconded by Councimember Eddie Nau, and unanimously carried, approved setting public hearing date of! March 23rd at 4:00pm.  160A-20", (Shealy)  requirements in filing an application for financing.  Carolina General Statute 160A-20"  tol hold aj public hearing is necessary.  4. Overview of the Upcoming Regular March 11, 2021 Meeting Agenda Items Scheduled to  bel Presented, (Ronald Wyatt, Town Manager)  Consent Agenda Item 4. Approval of GovOffice Web Solutions Proposal  Town Manager Wyatt stated that Councilmember Felina Harris reviewed the GovOffice proposal ofwhich she did not have any issues. Councilmember Sally Williams questioned which ofthe four package options staffv was recommending. Manager Wyatt stated the Progressive package will work providing more options in changing things on the website. Inreference to who will be maintaining the website, Manager Wyatt stated that Angela Hoover and Emily Watson will maintain it in efforts of beginning cross-training within certain areas and departments. Councilmember Paul Henkel commented that he is good with the Progressive package but questioned if Staff is recommending the optional service ofbi-annual accessibility review ($750). Councilmember George Harris asked if staff recommends the option Mass Communications ($1,200). Manager Wyatt responded that Staff is waiting on verification to inquiries of possibly adding the mass communications at a later date giving Staff time to collect data/phone numbers needed for the service and hopes to have the information by Thursday's meeting. Staffi is recommending the optional service of $750. Mayor  Young commented that the company's security for the website looks tight.    Other:  Town Manager Wyatt stated he hoped to already have an answer/purchase price on the property next door. Ifthe Town receives an answer by Thursday night's meeting, there may be a need for a closed session. Councilmember. Henkel asked ifthe front two lots would work without the back lot. Town Manger Wyatt responded yes, with engineering and the right design of the building, but parking may be a concern. Council held a brief discussion regarding possibilities and concerns of  the existing Town Hall.  ILADJOURMMENT  *Upon motion by Councilmember George Harris, seconded by Councimember Sally Williams, and  unanimously carried, approved to adjourn the Agenda Briefing ofMarch 08, 2021.  Time ofa adjournment: 4:55 p.m.  Young/r,  chw Was  -  OEIROL SEAL INCORPORATED 1905 FTHCARO  Kimberly (*)Motion(s)  Town Clerk  AHLL