MINUTE BOOK XXX, PAGES 75-83  TROUTMAN TOWN COUNCIL REGULAR MEETING MINUTES  August 12, 2021  The regular meeting oft the Town of Troutman Town Council was held in the Troutman Town Hall, 400 North Eastway Drive, North Carolina on Thursday, July 08, 2021 at 7:00 p.m. with thel Mayor Teross W. Young, Jr., presiding. Councilmembers Present: W.J Paul Henkel; Sally P. Williams; George W. Harris; Edward R. Nau; Felina L. Harris  Councilmembers Absent: None  Staff Present: Ronald Wyatt, Town Manager; Kimberly Davis, Town Clerk; Gary Thomas, Town Attorney; Jonathan Wells, Lynn Hair, Planning Director; Andrew Ventresca, Associate Planner; Interim Planning Director; Lt. Darrin Payne,  Interim Police Chief; Michael Barker, IT Press Present: Debbie Page, Iredell Free News  MAYOR YOUNG CALLED THE MEETING TO ORDER MAYOR YOUNG WELCOMED VISITORS AND GUESTS INVOCATION - Delivered by Mayor Pro" Tem Paul Henkel  PLEDGE OF ALLEGIANCE  ADJUSTMENTS TO AND. APPROVAL OF THE. AGENDA( (**Adjustments)  **Items 6 & 7 under Old Business- Continue Public Hearings to the September gth Town Council Meeting. Upon motion by Councilmember Paul Henkel, seconded by Councilmember Eddie Nau, and unanimously carried, approved to amend the agenda by continuing Agenda Item 6 Annexation request. AX-21-01 and continuing. Agenda Item 71 Rezoning request CZ-RM-21-01 for project named WinecoffVillage to the September 9,2021 Troutman Town Council  meeting.  **Addition ofItem IX- Closed Session Pursuant to GS 143-318.11(aX5)to: discuss Acquisition ofl Property; and Pursuant **Addition to Consent Agenda as Item 6- Approval of Amendments to Policy #52 Public Records Policy **Addition under New Business as the last item - CORVID Cyberdefense Security Proposal  to GS 143-318.11(a)(6) for al Personnel Matter  Upon motion by Councilmember Sally Williams, seconded by Councilmember George Harris, and unanimously carried,  approved the amended agenda with the additions as presented above.  75    n. CONSENT AGENDA: ltems on the Consent Agenda are considered: to be routine by the Town Council and will bec approvedwith one motion. There will bei no. separate discussion on these items unless the Mayor or a Council member so requests, in which event the item will be removedfrom the Consent. Agenda and considered. as thej first item under New  Business.  ITEM 1. Approval of Agenda Briefing Meeting Minutes of. July 06, 2021 ITEM 2. Approval of Closed Session Meeting Minutes ofJuly 06, 2021 ITEM 3. Approval of] Regular Meeting Minutes ofJuly 08, 2021 ITEM 4. Approval of Closed Session Meeting of. July 08, 2021 ** ITEM 6. Approval of Policy #52) Public Records Policy as amended  ITEM 5. Approval of] Budget Amendment to! Re-appropriate Items Approved in Prior Year Budget  Upon motion by Councilmember Eddie Nau, seconded by Councilmember Felina Harris, and unanimously carried, (Copied in full, budget amendment and Policy #52 is attached to these minutes and is filed on CD titled: "Town Council Supporting Documents" dated. August gth and 12", 2021 in CD Book #1 titled: "Town Council Supporting Documents")  approved Consent Agenda as amended.  III. RECOGNITIONS) AND PRESENTATIONS)  Introduction of] Lynne Hair, Planning Director, (Ronald Wyatt, Town. Manager)  Town Manager Wyatt introduced. and welcomed the' Town's new Planning Director Lynne Hair stating that Ms. Hair comes to Troutman from the Town of Stallings with an extensive background in planning. Ms. Hair and husband just recently moved to Iredell County, residing in Mooresville. She has been on the job for a little over a week and has seen that Troutman has al lot to offer. He stated that he is appreciative that she is here and that she ini turn offers Ms. Hair thanked Town Manager Wyatt and Council for the opportunity stating that she is looking forward and Mayor Young welcomed Ms. Hair as part oft the team along with commending Interim Planning Director. Jonathan Introduction of Andrew Ventresca, Associate Planning Director, (Ronald Wyatt, Town Manager) Town Manager Wyatt introduced and welcomed Andrew Ventresca, the Town's new. Associate Planner who is also and Iredell County resident, residing close enough that he rides his bike to and from work. Mr. Ventresca come to Troutman from a neighboring county and has a work history in Iredell County, He expressed appreciation in Mr, Ventresca for his expertise ini the transportation field and in his interest in biking stating that he tool has al lot to offer Mr. Ventresca expressed thanks and appreciation for the opportunity stating he looks forward, as being ai resident nearby to grow with the Town and the opportunity to make a mark on the Town. In the four days of! knowing Ms. Mayor Young welcomed Mr. Ventresca in! becoming part ofthei team commenting thati its sounds likel he will definitely help bring the Bike Ped plans to light. He looks forward to his work here and his engagement with the rest of the  al lot tot the' Town and to our growing community.  getting excited to work with everyone and getting tol know the' Town.  Wells on the excellent jobl he has performed.  our citizens and the' Troutman community.  Hair, he feels that Troutman is going to have a very good planning staff.  team.  76    Introduction ofTroutman Police Department Officer. Hunter. Riddle, (Darrin. Payne, Interim. Police Chief) Interim Police ChiefDarrin. Payne introduced Officer Hunter Riddle; a native of Alexander County started his career in) Lawl Enforcement with the Alexander County Sheriff's Office in 2019, Hei is a graduate ofl Mitchell Community College with an. Associate. Degree in Criminal Justice. Officer. Riddle started as aj part-time officer with' Troutman in Introduction ofTroutman Police Department Officer) Rex] Eure, (Payne, Interim Police Chief) Interim Police Chief Darrin Payne introduced Officer Rex Eure who came to the Town from the Eastern part of the State wherel hel began his career: in Lawl Enforcementi in November 2018 with SaintAlgusinesUaiveriy in Raleigh. He worked at Four Oak Police Department and North Central College before moving to Statesville. Officer Eury Introduction ofTroutman Police Department Officer Jordan Roy, (Payne, Interim. Police Chief) Interim Police Chief) Darrin Payne introduced Officer Jordan Roy. Officer Roy, born in Iredell County grew up in both Alexander and] Iredell Counties. Hel beganl his career inl Law Enforcement: in August2017 with Statesville Police Department working part-time with the Taylorsville Police Department. In October 2018 Officer Roy worked at Alexander County Sheriff's Department where hey was a supervisor with ther rankingofCorporal. He was alsoaField Training Officer and a Sniper on the Special Emergency Response Team. Officer Roy joined the department Introduction ofTroutman Policel Department Officer Clark Dotson, (Payne, Interim. Police Chief) Interim Police Chief Darrin Payne introduced Officer Clark Dotson, a native of Westem Irede!l County, currently residing in Troutman with wife Katie. Officer Dotson has been a welder and fabricator for the most part of High School. He applied with the Troutman Police Departmenti in May of2021 right out of"Rookie": school and wasl hired Interim Chief Payne expressed that he is proud and the Town is fortunate to have each one of the officers part the  May of2021 and in. July of2021 he filled one ofthe' Town's full-time positions.  joined Troutman Police Department: as ai full time officer in July of2021.  accepting a full-time position in. July 2021.  full-time last week. department.  IV. STANDING REPORTS  Troutman ABC Store Quarterly Report, (Layton Getsinger, ABC. Board Chairman)  Layton Getsinger, ABC Board Chairman stated that on behalfoft the Troutman ABC Board (Wes Edmiston and Kim Cavin) and General Manager Evelyn Walls, we thank you for the opportunity to update you on the ABC Store's performance for the end of the 4th Quarter and end oft the Fiscal Year (FY)2020-2021. The auditor has finished the stores annual audit andi isc compiling his findings of which Mr. Getsinger will present during the next quarterlyreport. He stated that although the 4th Quarter of FY 2020-2021 turned out to be as expected which was a slight decrease from last year's 4t quarter. This was thei first Quarter that the store had comparisons with COVID-19 affected sales from the previous year. In. July, the start of the new FY, the store saw a 9.3% increase over last July. August is performing similarly so things are trending back in the right direction. The year finished with another record setting performance. There are still questions about how much COVID-19 is affecting the stores increased sales, although hel believes that the new homes coming on line and robust summer. lake traffic are major contributors. Mr. Getsinger advised Council that as ai result of the Town Council approving the. ABC. Boards request to create a "Specific Capital Improvements". account, in accordance with N.C. G.S. 18B-805(d), at their. July meeting, the ABC  77    Board is actively looking at locations for a second store. Two (2)potential properties have been identified that could realistically meet their requirements. The ABCI Board isi in discussions with the owners about the details ofe each to make a determination on which direction toj proceed. He stated that the board'si intent is to acquire thej property now to take advantage of current prices versus waiting until closer to the time to break ground and possibly be priced out oft the market. He hopes by next quarter's! briefing they willl have a final decision and can provide greater details to Council. Mr. Getsinger stated that he is working with Town Manager Wyatt and his planning team to gather  demographic and other data to begin the creation ofal business plan. Mr. Getsinger presented the following Highlights:  4+Quarter Highlights $665,257 in sales $720,626 last year  ($55,369) decrease quarter over quarter (or an 8% decrease)  $53,550 in net profit this year $60,570 in net profit last year  ($ 7,020) decrease quarter over quarter (or 12% decrease)  Operating Expenses averaged: $26,249 per month a slight decrease over last year  Annual Recap  Budgeted. Revenue for 2020-2021: $1,742,824 18% increase over last year's sales Projected profit: $148,200 before distributions Projected FY 2020-2021 Distributions: $67,664 Actual FY 2020-2021 Distributions: $95,929 Projected Profit after Distributions: $80,556 Actual Profit. After Distributions: $176,026  Actual Revenues were $2,533,409 an increase of $790,585 or 31% over budget. Itis also a $391,096 or Actual Profit before distributions (unaudited): $271,955 (46% increase over budget) (Equals 11% ofs sales)  Retained Working Capital is $414,071 (against a max allowed of $414,071). The store reached the maximum allowed in. June. There will be ai reset after our audit later this month. Since opening the store in December 2016, the store has generated $743,254 inj profit before distributions  Distributions since December 2016 are as follows: 1. $154,583 to the town and its identified: recipients 2. $23,457.20 to law enforcement and 3. $32,8401 to DACI (drug & alcohol education).  Mr. Getsinger concluded by reiterating that as stated previously, the store in now able to put the excess over the working capital into a "Specific Capital improvements" account which will go towards the land acquisition and construction ofas second store. The Troutman store is fully staffed with no known: needs to add additional payroll for  the coming. year.  Mayor Young and Council expressed their gratitude for aj job well done.  78    V. PUBLIC COMMENTS  The public is invited to address the Town Council with comments or concerns. Public comment is limited toi three (3) minutes per individual. Speakers are required to sign in at the podium and are required to adhere to Town Policy #51 Titled: "Policy Governing Comments from the Public at Town. Meetings". Public comments can be received by mail at 400 N. Eastway Drive, Troutman NC 28166, live stream chat of no more than 350 words, or email  aeris@roumannegor (emails can bei received up to. 5:00 pm the day of the meeting). No public comments were submitted or made via inj person, live stream, email, or hand written.  VI. OLD BUSINESS:  "itm:6_-Ammeatio.Re-sAX318KCamtgPrirta-"#a-wVAppliemnt-Pege el4y-3469-#-aeresyPING)4741261714,4P44164796,44#46493-Wineel-Sitreet)-fCoMfInHe.from b-Censider-AteptemefOrdmance-6-21-Pted-#-OrdimaneelO-viend-FheGorporale-imis-O-he-Tow tem-A-Rezoning-Requestereget-Mame-wineci-Vlagey-Appheant:Peggy-elly34.69 aeres-PING,-41261714,474:64796,474:164993,(WinecoffStreet.from-Subupban-Residentinl-(RS) b-Consider-AdeptioofOntinance0P21-Tited-"r-onlmamce-Chamgnging-fhe-ZomigClassfeation-@-He Afer-Deseribed-Pepery-Premsbarban-Residenta-RS-Amd-low-Residenti-RI-70-Residential-Mased  Cownel--Maymeeing -HoldPabieHearing  POHmAN-NGPACAPOHmaCConigwON)  and-Tew-ResidentiaemialR)te.esidentaiMise-Cenditional(Z-RM,  -HoPabHe-Hearing  Conditiona-C2-RMCaseEZ-RM21-0-Prepery-Ko-s-HmeeeffHHage  Consider-AdeptonefslatementefCensisteney (Unified Development Ordinance Chapters 3 and 13), (Wells)  Item 87. Text. Amendment (TA-21-01)- -A Addition ofText Related to Goats and Keeping of Livestock  a. Consider Approval of Second Reading of Ordinance 10-21, Titled: "An Ordinance Amending the Town of  Troutman Unified Development Ordinance"  Second Reading ofUnified Text Amendment TA-21-01 failed by a 4-1 vote.  Yeas: Williams  Nays: Nau, G. Harris. Henkel, F. Harris  b.A Adoption of Statement of Consistency- -N/A.  (Copied in full, proposed Ordinance 10-21 is filed in Ordinance Book 9,1 Pages 28-30) gth and 12t, 2021 in CD Book #1 titled: "Town Council Supporting Documents")  (Copied ini full, proposed Ordinance 10-21 is filed on CDt titled: "Town Council Supporting Documents" dated August  79    Item 98. Consider Approval of Second Reading of Ordinance 11-21 Titled: "Ordinance. Amending Chapter 4- Animals OfThe Town OfTroutman Code OfOrdinances Clarifying Conditions Under Which Livestock May Be  Kept Inside The Town Limits", (Wells)  Second Reading of Unified Text Amendment TA-21-01 failed by: a 4-1 vote.  Yeas: Williams  Nays: Nau, G. Harris Henkel, F. Harris  (Copied in full, proposed Ordinance 11-21 is filed in Ordinance Book 9, Pages 31-34) gtha and 12+, 2021 in CD Book #1 titled: Town Council Supporting Documents")  (Copied in full, proposed Ordinance 11-12isf filed on CDt titled: "Town Council Supporting Documents" dated August Item 109. Consider Amendment to the' Town ofTroutman Code of Ordinances (Sec. 22-7) Regarding Town Manager Wyatt explained that the proposed amendment would remove the words "between Winecoff Street and Old Murdock Road". Removal ofthis wording will allow the' Town toi regulate signage along the entire greenway. Upon motion by Councilmember Eddie Nau, seconded by Councilmember Sally Williams, and unanimously carried, approved Ordinance 12-21 titled: "Ordinance. Amending Chapter. 22, Article 1-Section. 22-7ofthe TownofTrouman  Greenway Signage, (Ordinance 12-21), (Wyatt)  The amendment also proposed the change of "Board of Aldermen" to "Town Council".  Code Ordimances-kegulaing Signage on the Richardson Greenway" as presented. (Copied in full, Ordinance 12-21 is filed in Ordinance Book 9, Page 34)  (Copied in full, Ordinance 12-21 and relined copy is filed on CD titled: "Town Council Supporting Documents" dated  August gth and 124,2021 in CD Book #1 titled: "Town Council Supporting Documents") Item 11 10. Discussion ofTroutman Business Council (TBC) By-Laws, (Wyat!)  Town Manager Wyatt requested that Council disband the TBC by dissolving its bylaws. He explained Troutman Business Council's role as being part of the Statesville Chamber, and how interest and membership of the TBC has basically become non-existent. He also informed Council that Town staff! has mainly overseen past TBC: sponsored events. Manager Wyatt stated that the Town would better benefit by creating a new organization. The Troutman Business Network made up of local businesses is currently very active in the community and would like to partner with the' Town. Mayor Young commented that at one pointi int time there werear number ofbusinesses: activelye engaged and the Town appreciates the time they gave. He continued by commenting that hel looks forward to ai new partnership andi the Town moving forward. Ine expressing appreciation for the partnershipy with Statesville Chamber over the years, Upon motion by Councilmember Sally Williams, seconded by Councilmember George Harris, and unanimously  Manager Wyatt commented that ini no way does this reflect negatively towards them.  carried, approved to dissolve the TBC by-laws.  **Item121 11. Consider CORVID Cyberdefense Security Proposal, (Wyat!)  Town Manager Wyatt presented a proposal from CORVIDCyberuetense, al Mooresville based security firm that offers asecure network firewall, protects workstations, laptops, user accounts and 24/7 monitoring that includes routine scanning, reporting and system back-ups. He stressed the important of having such service in place in efforts to eliminate hackers from getting into Town records and holding the Town hostage using other municipalities as examples. The cost of services for 34 users totals $1,241 monthly/S14,892 annually for 37 months with a onetime  80    onboarding fee of $1,241. Service will be in effect 30 days from signing of the contract. Town Manager Wyatt informed Council that hei is working on inquiring funding from the state. Councilmembers voiced their agreement in Upon motion by Councilmember Sally Williams, seconded' by Councilmember Eddie Nau, and unanimously carried,  thei importance oft the' Town's security.  approved the CORVID Cyberdefense Services proposal as presented. VII. ELECTED OFFICIALS/STAEF REPORTS AND COMMENTS  Councilmember George Harris Councilmember Felina Harris how great the Town ofTroutman is. Councilmember Paul Henkel  Welcomed new employee's ofthe Police Department and the. Planning Department.  Commented that two ofher friends have moved to Troutman and she is happy that they are here sO they can see  Inquired as to thej progress to1 the recently purchased) Ellis house proposed for thel Planning and Zoning Department. Town Manager Wyatt stated that paint for the house has been purchased; aj portion oft the wooden foundation of the house is to be replaced by Public Works; the building that was on the property has been relocated behind the ballfield in the park and will be painted to match the colors ini the park. Hei informed Council that there is at tree behind the house that is rotten and hei is looking for a way to address it commenting that tree removal estimates arel high. Manager' Wyatt stated that the interior oft the house wasi in better shape than! he originally thought. Staff isc currently looking into estimates regarding a future Town Hall and possible funding/grant opportunities. He commented that Council needs toi begin iscussingresearching the type ofbuilding design they would like to go  with.  Manager Wyatt also provided the following updates:  Wagner Street downtown building - Darryl Nantz, ofN Nantz Building Company inspected the property and advised the hiring ofa an engineer to draw up plans. One ofthe two engineers he recommended is the' Town's engineer Benjie Thomas. Mr. Thomas came out and looked att thej project and advised that this typeofproject is not really his forte and that he is willing to recommend someone else. Town Attomey Gary Thomas Two residential properties on Wagner Street- Closed on one property and waiting on attorneys to work out  recommended Structural Engineer Steve. Knight of Statesville.  details on the second property.  Councilmember Eddie Nau  Thanked Interim Planning) Director. Jonathan Wells fort thej jobl he has done for the" Town and that his commitment  to thej job showed that he cared, Councilmember Sally Williams  Asked ift the Town is up to a full Police force. Town Manager Wyatt responded that the department is short 2 officers. He informed Council that an Evidence Specialist/Clerk for the Police Department has been hired and will: start on Monday, August 30thand that the position of] Police Chiefwill be advertised tomorrow. Asked ift the officers on night shift willl have the opportunity to switch to days shift. Manager Wyatt stated that he has been contemplating rotating shifts which will make it fair for all officers. Councilmember Williams stated that int talking with retired and current officers, iti is hard once acclimated to one shift to rotate shifts commenting that in changing sleeping habits it may: not be the best for their safety. Manager Wyatt replied that there are pro and cons tol both and al lotoftimes agencies do what theirofficers wisht to do (depending oft the size ofthe agency). Councilmember Nau commented that it takes a different type of officer to work a night shift suggesting that one option to consider for next year's budget discussion is to offer an incentive such as a night shift differential.  Manager Wyatt commented that the county) just implemented that same type ofp program.  81    Expressed thanks to Interim Planning Director Wells for the job he had done for the Town.  Updated Council on the Lake Norman Regional Transportation Commission (LNRTC) meeting held last night stating that an overview of Iredell County's Transportation Plan was presented. The LNRTC's Transportation Master Plan is available via website of which she will be happy to provide to all interested parties. Associate Planner Andrew Ventresca stated that either someone from the Iredell County Planning Staffor) LNRTC willsoon be going to each municipalities in the county to present a complete overview of the Master Plan and possibly  asked fora approval. Mayor Young withi the' Town,  Expressed appreciation to Interim Planning Director. Jonathan Wells and the whole. In-Focus staff for their work  VII. HOLD CLOSED SESSION PURSUANT TO NCGS 143-3187.11(8)5) ACQUISITION OF PROPERTY AND  PURSUANT TOI NCGS 143-3187.11()(6) PERSONNEL, MATTER  Mayor Young called for a Closed Session pursuant to North Carolina General Statutes (NCGS) 143-318.11(a)(5) acquisition of property; and pursuant to North Carolina General Statutes (NCGS) 143-318.11(a)(6) to discuss a Along with Mayor Young and Town Council, Town Manager Ronald Wyatt, Town Clerk Kimberly Davis, and Town Upon motion by Councilmember Sally' Williams, seconded by Councilmember Felina Harris, and unanimously carried, approved to hold a Closed Session pursuant tol NCGS 143-318.11(a)(: 5) acquisition of property; and pursuant tol North  personnel matter.  Attorney Gary Thomas.joined the Closed Session.  Carolina General Statutes (NCGS)149318.16X0) to discuss aj personnel matter.  Mayor Young Opened the Closed. Session.  **MINUTES OF CLOSED SESSION. HAVE BEEN SEALED UNTIL SUCH TIME. PUBLIC INSPECTION WILL. NO  LONGER FRUSTRATE THE PURPOSE OF THE CLOSED SESSION** Closing of Closed Session and Reconvene Open Session  Upon motion by Councilmember George Harris, secondedi by Councilmember Sally Williams, and unanimouslycarried,  approved to reconvene open session. Action taken as a result of the Closed Session:  Upon motion by Sally Williams, seconded by Eddie Nau, and unanimously carried, approved amended Employment Upon motion by Paul Henkel, seconded by George Harris, and unanimously carried, approved a six month 5%i increase Town Manager Wyatt informed Council of positions being shifted/changed due to the resignation of Angela Hoover with Danielle moving back up front temporarily. The vacated position will be advertised along with the position of Parks and Rec. Director. Emily Watson, current. Parks and Rec. Director will bel handling Human Resources and Media,  Agreement dated 8-10-2021 as discussed in Closed Session.  in compensation for the' Town Manager.  82    yI. ADJOURNMENT  Upon motion by Councilmember George Harris, seconded by Councilmember Sally Williams, and unanimously carried,  approved to adjourn the August 12, 2021 Town Council meeting at 10:43 p.m.  Jgy  Téross W. Young, Jr.Mayor  H. Davis, Town Clerk  AhLbs  Kimberly  CRAA SEAL INCORPORATED 1905 HCARO  (")Adjustments to the Agenda  83