EPHRATA CITY COUNCIL  MAYOR BRUCERFIN  MAYOR PRO-TEM WILIANCOL.  KATHLEEN ALLSTOT. SARAHNICICIONNPLL, VALLI MILLARD,  MATTNIOORE. TONY MORA. MARK WANK! CITY. ADMINITRATOR MIKEWARREN -AGENDA FOR July 7, 2021-  7:00 PM  REGULAR SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of Meeting: Yes 5. Additions or corrections to published. Agenda Presentations: CONSENT AGENDA  II  1. Approval of Claim Fund Bills and Checks Issued 2. Approval ofCouncil Minutes: June 16, 2021 3. Approval of Special Event Application:  a. Endeavor Soccer Academy/Basin Sounders Practice June-August 31,2021  III STAFF.COMMITTEE. & AGENCY REPORTS  IV CLOSED RECORD DECISIONS RCWCHAPTERS) 36. 42:  INPUTNOTP PERMITTEDI  BILLS: Moore, Millard, Coe    V  PUBLIC: HEARINGS  1.Public Hearing to Vacate Public Easement  VI ORDINANCES & RESOLUTION  VII ITEMSFOR COUNCILONSDERATON 1. Information for New Reservoir and Well Funding  VIII ITEMS FOR COUNCIL! ACTION  1. Proclamation: Declaring September 2021 as Childhood Cancer Awareness Month in Ephrata.  2. Accept Grant from Paul Lauzier Foundation  3. Accept State Capital Budget appropriation for the Ephrata Rec Center 4. Renew contract with Grant County Economic Development Council  5. Vacate Public Easement  IX CITY ADMINISTRATORREPORT  BILLS: Maare, Millard, Coe    CITY COUNCIL MINUTES  June 16, 2021  City Council of the City of Ephrata, Grant County Washington met in regular session on June 16, 2021. The meeting was called to order at 7:00 p.m. by Mayor Bruce Due to the COVID-19 Pandemic and Governor Inslee's Proclamation 20-28, this meeting Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council  Reim.  isb being conducted remotely using the ZOOM video conferencing.  members Mark Wanke, Matt Moore, Valli Millard, Sarah City Administrator Mike Warren, City Attorney Anna Franz, Public Works Director Bill Sangster, Community Development Director Dan Leavitt, Community Relations Director Traci Bennett, Fire Chief. Jeremy Burns, Police Chief Kurt Adkinson, and City Clerk/Finance Director Leslie Trachsler  McDonnell, and Tony Mora  Staff Present:  Motion to excuse Council members Allstot. (m/s Mora/McDonnel) Motion carried.  Pledge of Allegiance was said. No public signed up to speak. American Rescue Plan Act Funds. Presentations: None Motion carried.  Agenda: Agenda was amended adding item 8 to Section VIII - Authorize Acceptance of  Consent Agenda: Motion was made to approve consent agenda. (m/s Moore/Wanke)  Items on the consent agenda are as follows:  Claims #93491 through #93561 in the amount of $853,686.43 Claims #93487 through #93490. in the amount of $1,339.44  Manual Checks #86062021,8 87062021, 88062021 and 89062021 in the amount of  $3,122.61    Minutes of the June 2, 2021 Council meeting Special Event Applications: p.m. toll p.m.  Uggie Boos Beer Garden at Rock Park on 6/24, 7/8, 7/22 and 8/5 from 12 Fireworks Permit - Soap Lake School District at Wal-Mart parking lot from 6/28  through 7/4  Approve contract revision for Moon Security  Accept Bids for ERC Re-Roof Project: Bids were sought for re-roofing; masonry chimney restoration; and masonry chimney painting for the ERC building. Low bidders  were:  Re-Roof MG Wagner $132,683 Masonry Chimney Restoration = Verdis $2,690 Masonry Chimney Painting - American Quality Coatings $920  Director Trachsler advised that with the current shortages of materials and the demand exceeding the supply, material costs have increased considerable resulting in the bids coming in higher and exceeding our budget by approximately $62,000. If approved, this would require a budget amendment utilizing funds from the 2021 Local and Community Motion to approve and accept bids from MG Wagner for $132,683 for re-roofing; Verdis for $2,690 for Masonry Chimney Restoration; and American Quality Coatings for $920 forl Masonry Chimney Painting, and authorize Administration to execute contract pending legal counsel approval. (m/s Wanke/Millard) Council discussion, Motion carried. Accept Bids for 5th SE, 6th SE and Hilltop Reconstruction Project: Bids were sought for 5th SE, 6th SE, and Hilltop Reconstruction Project. This project will pulverize the existing streets asphalt and repave with new. Two bids were received; Central Washington Asphalt for $222,000 and Central Paving for $234,460. Both are below engineers estimate. Director Sangster advised that this is our first project utilizing the Transportation Benefit District funds. Contractor would like to begin next Monday. Motion to approve and accept bid from Central Washington Asphalt for reconstruction of SthSE, 6th SE and Hilltop for $222,000.00 and authorize Administration to execute contract pending legal counsel approval. (m/s Moore/McDonnell) Motion carried, Approve request to extend Lease Agreement with Ephrata Consolidated Food Bank: The current lease agreement with Ephrata Consolidated Food Bank expires on October 31, 2021. There is a provision for an automatic 20 year renewal with written notice 180 days prior to expiration. Written notification was received on June 8, 2021 SO Motion to approve and extend the Lease Agreement with Ephrata Consolidated Food Bank per original Lease Agreement dated November 1, 2001. (m/s Millard/Wanke)  Projects Grant.  Council action is required to enact the renewal provision.  Motion carried.    Authorize Administration to execute Consent for Amtrak ADA improvements at Railway Station: Amtrak is requesting consent from the City to make ADA improvements to city owned and leased property. Planned improvements consist of lighting, replace portions of concrete sidewalk, install bio-retention basin, connect drain Motion to approve and accept proposed ADA improvements and authorize Administration to sign Consent Agreement. (m/s Wanke/Mora) Motion carried. Accept Donations: Recreation Department reported that they have. received four $400 donations to sponsor the summer movie series from State Farm, Imperial Jitz, Edward Jones-Robert Lybbert, and Clear Risk Solutions. Additionally, they received a $1000 donation from Horizon Credit Union tol be used for BOLD and swim lesson scholarships. Motion to approve and accept donations for summer movie series and recreation scholarships. (m/s Moore/Wanke) Council discussion, Motion carried. Approve Amendment #5 to Contract for Professional Engineering Services for Sewer Collection System: As part of the sewer collection system improvements, this contract amendment provides professional engineering services for project management, cultural/historical monitoring services (as required by DOE), and on-site inspection. Motion to authorize Administration to execute Amendment #5 to the Professional Engineering Services Contract. (m/s Millard/Wanke) Motion carried. Approve Amendment #6 to Contract for Professional Engineering Services for Reservoir and Well Analysis: This contract provides analysis and preliminary design and sizing for a new reservoir and well on the east side of town to provide additional capacity and pressure to Zone 1. Additionally, it will provide an analysis of the city's Motion to authorize Administration to execute Amendment #6 to the Professional Engineering Services Contract. (m/s Mora/McDonnell) Council discussion, Motion Authorize Acceptance of American Rescue Plan Act Funds: The city is eligible to receive $2,271,148 of Coronavirus Local Fiscal Recovery Funds from the federal American Rescue Plan Act being distributed by the Washington State Office of Financial Management. The guidelines are very broad and cover: four categories of eligible uses: Response to the public health emergency or its negative economic impact Response to workers performing essential work during the COVID-19 public For provision of government services to the extent of the reduction in revenue due  piping to storm inlets, and ADA and station related signage.  Total contract amendment costs is $364,000.  water rights. Total contract amendment costs is $67,000.  carried.  health emergency  tot the public health emergency    Tor make necessary investments in water, sewer, or broadband infrastructure  Council must decide if they want to accept or decline these funds. Local Fiscal Recovery Funds. (m/s Moore/Mora) Motion carried.  Motion to authorize Administration to accept the American Rescue Plan. Act Coronavirus City Administrator Report: Administrator Warren gave Council a status report on the The Local and Community Projects Grant application for upgrades to the Library and ERC building. Both applications were approved and we expect to receive Location search for the placement of a new water reservoir on the east side of Location search for the new Grant County. Jail Facility. County announced the facility will be located where the current Work Release facility is located. Public Works use of asphalt grindings from Division Street. They re-purposed these grindings by applying them to gth SE (gravel road). This will greatly reduce Delinquent utility accounts. With the impending opening of the State by the Governor the end of June we are anticipating the lifting of the moratorium on disconnections of utility accounts for non-payment. There are roughly 200 accounts in various stages of delinquency totally toj just over $110,000. In-person Council meetings. With the impending opening of the State and the governor's lifting of restrictions for public meetings we anticipate resuming in- person meetings in. July. The current masking guidance will still remain in effect.  following:  official notification from the State by the end of. June. town. Currently in talks with the Port of Ephrata.  the dust and need to blade this street.  There being no further business meeting adjourned at 7:33 p.m.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-09121 fax 1. Name of Event; Setup Tlme/Date: Start Tune 28,202 Event End" Mon TMed. 7:30jem Sponsoring Organlzation: Event ordinatorprimary Contact: Mailing Address: 8215 Dayis RD NE 7. Day Phone: 124)790-7331 Secondary Contact: 10. Isa alcohol belng served? IFYES, which one(s)?  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  Endeavour Soccer Aodems /Boisin SDREE Egractie  2. 3. 4. 5. 6.  TIROA  Event Start Time: Clean Up End Time/Date:  Mandeyst wedlnedewys 6pm  Eudeaweuc Seccar Aedemy /Resin Seunders  Dercirk Gontales 12)750-8331  Cell Phone: Phone:  (s01 $12-7466  8. Email: c.dercick. gonzalese amailon &  9.  Brap Harskman (s01) 7894186 Felh ehdeleiEnkvaw  YES NO) IFYES Include a copy of the State Liquor Permit.  11. Do youv wish to utilize any City property, such as ap park? ES NO 12. Will this event include Food' Vendors of any type?  YES (NO)  lfyes, all vendors must apply for al Temporary Food Service Permitwithi the County Health District. Alist  of vendors is required tol be submitted with the application.  13. Anticipated number of attendees?  20 peaplewak. pcc teay 2teoms  THE PRIMARY CONTACT MUST LIST A DAY OF EVENT PHONE NUMBER IF NOTLISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Communily Development Fire  Code Enforcement Police Public' Works  STAFF INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK #_ DATE:  7    INDEMNIFICATION/ HOLD HARMLESS AGREEMENT IN CONSIDERATION OF BEING PERMITTED TO PRODUCE THIS SPECIAL EVENT OR ACTMITY OR USE OF ANY CITY PROPERTY OR FACILITIES IN CONNECTION WITH THIS ACTIVITY, THE UNDERSIGNED APPLICANT "INDEMNITOR"): AGREES TO THE FOLLOWING: 1.THE INDEMNITOR HEREBY AGREES TO RELEASE, INDEMNIFY AND HOLD HARMLESS the City of Ephrata from any and all liability, claims, demands, causes of action, charges, expenses, and attorney fees (including attorney fees to establish the City's right to indemnity or incurred on appeal) resulting from Involvement in this event whether caused by any negligent act or omission oft the City or otherwise. This agreement shall not apply to any lability resulting from the sole negligence of the City. 2. The INDEMNITOR agrees to reimburse the City for any loss, theft of, or damage to City property, 3. The INDEMNITOR agrees to comply with all applicable laws, statutes, ordinances, rules and requirements including, but not limited to, not admitting more attendees than designated by Fire 4. The INDEMNITORe expressly agrees that this release and hold harmless agreement is intended to be as broad and incluslve as permltted by Washington law and that if any portion thereof is held invalid, 5. Falsification and/or misrepresentation In completing this application may result in rate adjustment or event cancellation. UNDERSTAND THAT CHANGES TO THE ABOVE DETAILED PROGRAM  equipment and/or facilities.  Department as safe for the particular event or facility.  notwithstanding, the balance shall continue in full legal force and effect.  REQUIRE IMMEDIATE NOTIFICATIONTOCIY,  the undersigned representative, have read the Special Events Application and the Poliçies and Procedures contained herein, and I am duly authorized by the event organzatlion/business to submit  this application on its behalf. The information herein Is complete and accurate.  Derrick Gontales PRINTI NAME  Endeavour Soccer Academy /Busin  APPLICANT:  Sounders  AUTHORIZED AGENT FOR  SIGNATURE OF APPLICANT: ABlws  06/2-2/21 DATE  SIGN NAME  APPROVAL, DENIAL OR INCLUSION OF RESTRICTIONS OR SPECIAL CONDITIONS OF USE PERMIT ISAT THE SOLE DISCRETION OF THE CITY PURSUANT TO EMC 05.10. All applications  must be reviewed and approved before a permit can be Issued.  Submit completed original application, along with required attachments to:  OFFICE OF THE CITY ADMINISTRATOR  CITY OF EPHRATA 121 ALDER ST.SW EPHRATA, WA98823    SPECIAL EVENTS CHECK LIST These items are required to process your application  REQUIRED FOR ALL APPLICANTS:  Signed Application - deadline is at least 45 days before your event. a Typed fact sheet with a detailed timeline. fassistance is desired from the City (Police, Fire, Parks), such assistance must be outlined in detail on this timeline. Detalled site map(s)- - road use, garbage placement, portable restroom placement,  stage(s) placement, vendor(s) placement, etc.  mats 1  Commercial  24  General Liability Certificate of Insurance and Endorsement.  POSSIBLE ADDITIONAL REQUIREMENTS FOR APPLICANTS (DEPENDING ON TYPE/LOCATION OF EVENT)  Temporary Use Permit - Zoning - Contact Community Development, (509)754-4601  x124  Electrical permit - Contact WA State L&I (509)764-6900. List of food vendors - Health District permit - Contact 754-6060  Fire Department Permit - Contact Ephrata Fire Department, (509)754-4666. Liquor license Applications available at state liquor stores. officers, firefighters and/or paramedics at your expense. month. Contact Recreation Director (509)754-4426. City of Ephrata Business License Contact (509)754.4601. Garbage removal plan = Utility Clerk - (509) 754-4601.  Security plan. Please note that larger events often require additional sworn police Park & Recreation Commission Approval (if applicable, meets second Monday of every  Portable Toilets (recommended 1:150 ratio, in addition tot facilities available. 50% should Additional information may be requested at the City's discretion. Determination of permit status will not be decided until the additional information is supplied and considered. This checklist is intended to be an aide in your process, it is not necessarily all entailing.  be ADA accessible units.)  9    Fact Sheet  Endcavour Soccer Keademy /Bash Soundlers Soccer  Event deseriptron:  Ne hove tura Hghschoel aged boys Soccer teams who hare players frm Moseslake, duincy, Reyn1 city and Ephrata. Truy meed 1/2 soccer Arelds to proehre on dunny Mesammer montins,  Time! mondays+ Wednesdays  6:-7:30 pm  Kbsike! barnganden.org  Ensurante 1 AHatched  Liablz are covered under Washmny hon Yonth Soccer Endewwour Soccer Acadamy ane me Somme unHl 9fi/21 bustness enh'ty- we are trantfrnins our namesake, if yon nudconArmahpn of #his,  friR aur  Board minutes are also    ACORD CERTIFICATE OF LIABILITY INSURANCE  DATE (MwODY) 6/23/2021  THIS CERTIFICATEIS ISSUED ASA AI MATTER OF INFORMATION ONLY AND CONFERS NO! RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY! ORI NEGATIVELY. AMEND, EXTEND OR ALTERI THE COVERAGE AFFORDED! BY THE POLICIES BELOW. THIS CERTIFICATE DOES! NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE ORE PRODUCER, AND THE IMPORTANT: H1 the certificate holder les an ADDITIONAL INSURED, the policy(les) must! be endorsed. I SUBROGATION 1S WAIVED, subjectt tot the terms and conditions of the pollcy, certaln policles may require an endorsement. A statement on thls certificate does not confer rights to the  INSURANCE CERTIFICATE HOLDER.  OF  certificate hotder in lleu ofs suche endorsement(s). PRODUCER K&KI Insurance Group, Inc. POBox 803507 Dallas,1 TX75380  CONTACTNAME: Sports Divsion PHONE (800) 441-3994 FAX: (224)-572-5709 GMAL ADDRESB: INSURERS AFFORDING COVERAGE naurerA: National Casually Company Insurer B: Insuerc: insurerD: Insurer E: Insurers:  NAIC# 11991  NSURED Washington State Youth Socoer Assaclation 7100Fort! Dent Way, Sulte215 Tukwila, WA 98188  COVERAGES  CERTIFICATE NUMBER: 20044637  REVISIONNUMBER:D  THIS I81 TO CERTIFY1 THAT THE POLICIES OFI INSURANCE LISTED BELOWI HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD! INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR GONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECTTO1 WHICH THIS CERTIFICATE MAYE BE1 188UED ORI MAYE PERTAIN, THE INSURANCE AFFORDEDI BY1 THE POLICIES DESCRIBED HEREIN I8 SUBJECTTO ALLI THE1 TERMS, EXCLUSIONS  AND CONDITIONS OF SUCHP POLICIES. LMITS SHOWN MAYI HAVE BEEN REDUCEDE BY PAID CLAIMS.  NSR TYPE OFINSURANCE LIR A GENERAL LIABILITY XCOMMERCIAL GENERAL LIABILITY CLAIMS MADEXJOCCUR GENL AGGREGATELIMIT, APPLIESA PER: OPwD)oxrDuoc A AUTOMOBILE LIABILTY ANY AUTO ALL OWNED AUTOS SCHEDULED. AUTOS XHIRED AUTOS XNONOWNEDATOS A UMBRELLALIAB XOCCUR XEXCESSLIAB CLAIMS-MADE DEDUCTIBLE RETENTION $ WORKERS COMPENSATION. AND EMPLOYERS LIABILITY ANYF PROPRETORPARTNEREXECUIME NA OFFICERMEMBERI EXCLUDED? (Mandatory! In NH) Myes, deserbe under  ADDIL SUBR POLICYNUMBER POUCYE EFFECIME POLICYE EXPIRATION  LINITS  NSRD wVD x  DATE (MMADO) DATEMDDm  KKO-85507-00 9/1/2020  9/1/2021 EACHOOCURRENCE DAMAGET TORENRED PREMSES (Es ocorance) MEDE EXP (Anyo onp person) PERSONALEADVIRUR GENERAL AGGREGATE PRODJCTS- COMPIOPA AGG PARTICPANTI LEGALLIABUTY 9/1/2021 COMSMEDSNZEUMT Eeacciani) BCDAYWAJURY Parpenor) BODMLYINJURYO (Per accland PROPERTYD DAMAGE Pera acdlani) 9/1/2021 EACHOOCURRENCE AGGREGATE  $1,000000 $600000 $5,000 $1,000.000 $5,000,000 $2,000,000 $1,000,000 $1,000,000  KKO-85507-00 9/1/2020  XKO-85508-00 9/1/2020  $5,000.000 $5,000,000  HAN Jon ELE EACHACCOENT E.L DISEASE -EAE EMPLOYEE E.LOISEASE- POUCYUMIT  YIN  DESCRIPNION OF OPERATNB/LOCATONS VEHICLES (Alnch ACORO1 101, Addlional Ronarkes Schoduo,! Wmoroe spocolan required) procured! by the namedk Insured are In compllance with thel Insurance provislons OfHB1824 and SB5083.  This certificate Is issued on! behall of Washinglon Slate' Youth Soccer Association & Endeayour Soccer Academy. Cerlificatel Holder isA Additional Insured as respects the operations oft the! Namedi insured for sanclioned activilles ofl the state essoclation. CGL General Aggregate Is ona a per evenl basis. Liablily insurance policles  CERTIFICATE HOLDER City ofE Ephrata 121 Alder St. SW Ephrata., WA 98823  CANCELLATION. POLICYI PROVISIONB. AMIDRJIDRETRESENTAINE  SHOULDANY OFTHEA ABOVE DESCRIBEDE POLICESE BE CANCELLEDE BEFORET THE EXPIRATIONE DATE THEREOF, NOTICEWILL BE PELIMVEREDINA ACCORDANCE WTHT THE  Ratt hukul  01988-2009. ACORD CORPORATION. All rights reserved.  ACORD 25(2009/09)  The ACORD name and logo are registered marks of ACORD    Honorable Mayor Bruce Reim 121. Alder Street S.W. Ephrata, WA 98823  Donna McNeill Grant Elementary School 451 3Ave N.W. Ephrata, WA 98823  Dear Mayor Bruce Reim,  Iam writing this letter to inform you of the wonderful presentation your council member Mr. Coe gave our 2m graders at Grant. Mr. Coe has developed a power point on the history of Ephrata and has presented this to our 2nd graders over the last 4 years. He also provided copies of the power point tot the principal at Columbia Ridge, sO all our second graders could learn about the history of Ephrata. This year of course was more difficult with the COVID regulations sol I wasn't: sure ifl Mr. Coe would be able toj present. He was SO encouraging and said he was sure we could work something out. Mr Coe collaborated with our second grade staff and school nurse to make sure the presentation would be safely implemented at the ERCI building. He even provided a sanitizer station at the door of the ERC and after collaborating with our staff was able toj project the presentation to our distant learners. Mr. Coe went above and beyond to provide our children with al history lesson that is a part of their social studies state requirements. We are lucky tol havel him serving our community.  Sincerely, Alison Byam Melissa Gonzales Kathryn Latimer Donna McNeill    CITYC OF EPHRATA STAFF REPORT Mayor and City Council, Mike Warren, City Manager June 29, 2021 Public Hearing  To: From: Date: Proceeding Type: Subject:  Daniel Leavitt, Community Development Director  Vacating a portion of a public utility easement-Resolution  Legislative History: July7,2021  First Presentation: Requested Action: Staff Reports Summary  Hold Public Hearing and Approve Resolution  The City of Ephrata has received a request from Frank Andrus, owner of Lot 2 Orchard View Homes Division #3 Major Plat, to abandon the easterly 5 feet of a 10-foot-wide public utility easement. The easement is located along the rear property line of2261 Plum Street. Potential users of the easement have been notified of the proposed abandonment and no comments were received on the subject area. Property owners within the plat and within 300'  oft the plat boundary were notified oft the proposal.  Staff Recommendation  Staff recommends approving the resolution as presented.  Attachments A B C  Resolution 21-007 Vicinity map  Partial plat map showing easement location.  Page 1of2    D  Letter from property owner  Legal Review  The following documents are attached and subject tol legal review:  Date Reviewed by Legal Counsel 6/30/21  Typeof Document Resolution  Title of Document Resolution No. 20-007  Page 2of2    RESOLUTION NO.21-007  A RESOLUTION VAÇATING A PORTION. OF A PUBLIC UTILITY EASEMENT IN THE CITY OF EPHRATA,  WASHINGTON  RECITALS: 1.  The City of Ephrata has received a request from Frank Andrus, owner ofLot 2 of Orchard View Homes, Division #3 Plat, to abandon the easterly five feet oft the following described  easement:  That easement for public utilities being 10 feet wide, along the external rear lot line ofLot 2, Orchard View Homes, Division #3 Plat, Book 23, Pages 15, 16 and 17,  Records of Grant County, Washington.  2. 3. 4. RESOLVED:  Potential users of the easement have been notified of the proposed abandonment and no Property owners within the plat and within 300: feet ofthe plat boundary have been notified  comments were received on the subject area.  oft the proposal.  A public hearing was held before the City Council on July 7,2021.  1. The City Council ofthe City ofEphrata finds that the public use and interest is served by the 2. Thej partial vacation oft the easement as described above is hereby vacated and the Mayoris authorized to execute the necessary documents in order to accomplish that vacation.  proposed partial vacation of the easement.  ADOPTED by the City Council oft the City of Ephrata, Washington, this 7th day ofJuly, 2021.  Mayor  ATTEST:  City Clerk    00002'50" E 2653.86' (N 00°02'45" E 2652.88') N 00002'50" E 1296.92' N_00002'50" E 1266.90' EW HOMES DM. NO. 2 1266.61'< : E 1004.27' 10'-- 120.00'-   1326.93'  120.00'  20.00'  108.07'  0' --120.00' F 120.00'  120.00' im- 86.00'  1105.70' B.93' 3.61'  20.00'  120.00'  0.00'  3.61'  20.00'  m- 120.00' m--120.00'   -112.40'  04'07" W 926.01' PLATTED 07"W 1105.88'  a  53  3  1326.93' 00002'50"E  : Z  5002930028336334    Location of public utility easement  2261 Plum Street    April 19, 2021  City Of Ephrata 121 Alder Street SW Ephrata, WA98823 Dear Mr. Leavitt,  Attn: Dan Leavitt, Community Development Director  Per out telephone discussion today, I would like to make a formal request to the City of Ephrata to reduce the easement on the back part ofo our property from 10 feet to 5 feet for purposes ofbuilding a shop on our property. Our property is located at Please let us know if there is any additional documentation  2261 Plum Street, Ephrata WA 98823. needed from us to complete this request.  Sincerely, Th Frank Andrus    OEDPHEV  CITY OF EPHRATA STAFF REPORT  To: From: Date:  Mayor and City Council Mike Warren, City Manager Bill Sangster 7/1/2021  Proceeding Type: Council Consideration  Subject: Information for New Reservoir and' Welll Funding  Legislative History: July7,2021 N/A None required  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: This is toi inform the Council of the intent to apply for  Preconstruction Funding" through the Public Works Trust Fund (PWTF) for al New Reservoir and New Municipal Well. This funding will provide for the design of a new Reservoir and Well, as well as all the components to create a Pressure Zone int the NE and SE sections of the City. This funding application will be submitted on the 9th of July. Ifs successful thei funding will be awarded in August of 2021 and we could have al Reservoir design by January of 2022- with Construction during the Summer of 2022. Funding for the new Reservoir will be from American Rescue Plan Act (ARPA) funding. These projects have been on the Capitol Improvement Plant for many years. These funds are typically .5 % Loans.  Discussion/Analysis:  Staff Recommendation: Informational Only  Page 1of2    Financial Implications: No Cost for Application. 5%-1 10% Loan' Value if successful  Attachments  A. B.  G&Oinformational sheet  Legal Review  The following documents are attached and subject tol legal review:  Date byLegal Reviewed Counsel N/A  Type of Document  Title of Document  Page2of2    Public Works Trust Fund Application Information  City of Ephrata Background  The City of Ephrata' s water system is in need of multiple improvements. The water system has low pressure int the eastern portion ofthe City. Additionally, both the City's approved 2012 and draft 2021 Water System Plan forecast aj potential shortage ofwell capacity and reservoir storage for the 20-year planning period. Gray & Osborne is currently under contract with the City for the New Reservoir and Well Analysis study that will analyze pressure Zone 1 with the potential to split the: zonei into two pressure zones with the creation ofat new pressure Zone 5. Zone 1 currently encompasses the entire system east of the' West Canal. Preliminarily, pressure Zone 5i is expected to include areas east ofthe railroad tracks and will be at al higher elevation and pressure than the existing pressure Zone 1. The study will provide recommendations to establish pressure Zone 5, including the location and size ofai new Reservoir No. 6,a new Well No. 11, water rights requirements or transfers, water main improvements, PRV (pressure reducing valve) station requirements, location of a new booster station, abandonment of Well No. 6, and adding backup power to existing wells. The creation of pressure Zone 5 willl help meet projected demand due to growth int the northeast and southeast portions oft the City. Once the study is completed, the City  intends to begin engineering design for the projects.  Public Works' Trust Fund  The Public Works Trust Fund (PWTF)isar revolving loan fund administered by the Public Works Board thati is designed tol help local governments finance public works projects through low-interest loans. The PWTF offers both Pre-Construction: and Construction Loans. The Pre-Construction Loan offers local governments up to $1,000,000 in design funds. The repayment period for the Pre-Construction Loan is5 years, but this can be converted to a 20 year repayment if the City can show proof ofp providing 30% of construction funding. The City of Ephrata is planning to apply for al Pre-Construction Loan to cover design costs for the proposed improvements. Table 1 provides a description oft the projects that are anticipated to be required for the creation ofar new pressure Zone 5. These projects are being further developed in the current New Reservoir and Well. Analysis project. Table 1 includes the PWTF funding  request of $979,000 for design ofailt thej proposed improvements.        Timeline  The City is interested in improving the pressure int the east area of the City as soon as possible. Gray & Osborne is currently working on the New Reservoir and Well Analysis pre-design effort to determine the location, sizes, and costs of proposed improvements for the creation ofar new Pressure Zone 5. The application deadline for thel PWTF loan is July 9, 2021. Thel Public Works Board will award the Pre- Construction Loans on August 6, 2021, and the City can begin accruing design costs at that time. The City intends to phase the construction projects. In 2022, the City plans to begin construction of Phase 1 with City funds for the creation ofai new Pressure Zone 5 which includes ai new Reservoir No. 6, PRV stations, and improvements to Well No. 10. In 2023, the City plans to construct Phase 2 which includes constructing a new Well No. 11,a adding backup power at wells, ai new booster station, and new transmission main for Reservoir No. 6. Additional funding including possible PWTF construction funds may be required for Phase 2 construction. Table 2 shows the anticipated timeline for these projects.  Table: 2- Timeline for Zone 5 Construction  Date Summer 2021  Phase Funding  Task  Attain PWTF Pre-Construction Loan for water system Complete the New Reservoir and Well. Analysis study Design of water system improvements Reservoir No. 6 PRV stations Welll No. 10 Improvements Drill and equip Well No. 11 Backup power at wells Transfer station Reservoir No. 6Transmission Main  improvements  Summer /F Fall 2021 Planning  2021-2022 2022 2023  Design Construction- Phase 1 Construction Phase 2  Applicant Certification application.  The attached' "applicant certification" must be passed at the council meeting so it can be included int the    DATE: July7,2021 ITEM: Items for Council Action  SUMMARY  I. Proclamation-- Declaring September 2021 as "Childhood Cancer Awareness Month" 2. Accept Grant from Paul Lauzier Foundation--Grant is for funding 22 sets of lightweight 3. Accept State Capital Budget appropriation for the Ephrata Rec Center Upgrade Project 4. Renew Contract with Grant County Economic Development Council  and full: structural gear for the Fire Department.  BUDGETIMPACTS  1. N/A 2. +$63,000 3. +$608,580.00 4. $4,000.00  Staff recommends acceptance and approval of all Items. Motion to. Authorize, Confirm, or Approve and Accept All ltems.  ENABLING ACTIONS  Ifyou have any questions, concerns, or require additional information; please contact me prior 10 the meeting.    OESEPHRATA  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager Mike Warren JULY7,2021 Item for City Council Action Awareness Month" Legislative History: July72021 Council Approval  To: From: Date: Proceeding Type: Subject:  Proclamation- Declaring September 2021 as' "Childhood Cancer  First Presentation: Second Presentation: Requested Action: Month"  Staff Report Summary This Proclamation would make September "Childhood Cancer Awareness Discussion/Analysis Each year in the United States more than 15,780 children from birth to 19 years old are diagnosed with cançer; which equals about 42 childhood diagnoses each day. Approximately one in 285 children in the United States will be diagnosed with cancer before their Staff Recommendation Approve Proposed Proclamation making September 2021 Childhood  twentieth birthday with this number increasing each year.  Cancer Awareness Month Financial Implications N/A Attachments A.  Copy oft the lettert from the American Legion Auxiliary, Art Semro Unit: 28  Page. elof2    Legal Review  Thei following documents are attached and: subject tol legal review:  Date Reviewedb by Legal Counsel N/A  Type of Document  Title ofD Document  Page 2of2    City of Ephrata 121 Alder Street Southwest Ephrata,' Washington 98823 Voice: 1800-833-6384 TDD: 1800-833-6388  Phone: 509-754-4601 Fax: 509-754-0912  PROCLAMATION Declaring September 2021 as Childhood Cancer. Awareness Month in Ephrata  WHEREAS, each year int the United States more than 15,780 children from birth to 19 years old are diagnosed WHERAS, approximately one in 285 children ini the United States will be diagnosed with cancer before their WHERAS, eachy year worldwide, there are more than 300,000 new childhood cancer diagnoses, equal to WHEREAS, although thet five-year survival rate for childhood cancers has reached 84 percent, nearly 1,500 American children under the age of nineteen still die each year from cancer, making it the leading killer of WHEREAS, two thirds that dos survive willi face at least one chronic health condition later on in life - not limited, but including - heart, liver, lung damage, infertility, secondary cancers and growth deficits;a and WHEREAS, the causes of childhood cancer are largely unknown andi more: studies are needed to understand WHEREAS, cancer treatment for children often must differ from traditional adult treatments to take into account children's developmental needs and other factors-t there are more types/variances of childhood WHEREAS, there are hundreds of children being treated for cancer in Washington State withl locations at Seattle Children's Hospital (Seattle), Mary Bridge Hospital (Tacoma) and Shriners Hospitals for Children WHEREAS, Washington is a caring state and community that supports children and families; NOW, THEREFORE, I BRUCEF REIM MAYOR on behalf oft the City Council and our community, do  with cancer, equal to about 42 childhood cancer diagnoses each day; and twentieth birthday with this number increasing eachy year; and  about every 3 minutes ai family willl hear the words 'Your child has cancer'; and  children by disease; and  which treatments work best for children; and  cancers than adult cancers;and  (Spokane); and  hereby proclaim September 2021 as  CHILDHOOD CANCER AWARENESS MONTH  Sincerely, Peccefin Bruce Reim, Mayor    Mike Warren From: Sent: To: Subject: Attachments:  Terri Moncrief Mike Warren  Wednesday, June 2, 2021 9:10 AM  FW: Childhood Cancer Awareness Month Proclamation Request September 2021 Marysville.pdf; WA Governor.pdf; Proclamation Language.docx; 6.2.201608 & Ljpg;  20210408182109.MG.0093.JPG  From: Jessica Beckstrand epecstrandegmai.com Sent: Wednesday, June 2, 2021 8:08 AM  Subject: Childhood Cancer Awareness Month Proclamation Request September 2021  CAUTION: External Email Good Morning!  Iti is that time of year again thatIreach out to you requesting that you and your city declare September 2021 to be Istarted this request in 2018, ay year after my daughter Layla was finished with her own treatment for childhood cancer. I'm happy to say that shei iss still healthy (slight hearing loss from chemo) and well andj just turned 7 in March! She loves There are. 283 Mayors in WA: state and I've reached out to EVERY SINGLE ONE ofy you! Iwill not hear backf from all ofy you, solask that you reach out to your neighbor mayors and ask that they do this proclamation also. Iti is so important to Our kids need this recognition, the parents need the support. Childhood cancer does not stop when treatment stops. I'm constantly reminded when Layla jumps into her swimsuit and I see a 13 inch scar on her belly from her resection or when she says "Ididn't hear you" because of her hearing loss. I'm reminded by the yearly email'sl 18 get from Fred Hutch asking how she's doing and they yearly checkups to her oncologist and at least 3 other specialists. Basically, there is no compartmentalizing this diagnosis whether that be a survivor child, like Layla or our personal friends children who have passed like Macklen (Bellingham), Hunter (Black Diamond), Ellie (Spanaway) or most recently (2 weeks ago) the family  Childhood Cancer Awareness month.  her 10 year old brother, Owen, unicorns, beaches and exploring the wilderness.  bring awareness to childhood cancer.  we shared our Make. A Wish trip with Marisella (Everett). Thank you for getting through this whole email.  Attached you'llf find the proclamation language you can use and two examples oft the procamationsirecewed back last Please email me a PDF of the signed proclamation or you can mail it to me (my address will be listed below). Again, lappreciate your support through these years of proclamations! We are making progress toward a cure for  year.  You can see all of our progress on Layla's Facebook; group Luvs For Layla  childhood cancer! Sincerely, Jessica Beckstrand 801.200.2288 13299 Packard Dr Woodbridge, VA: 22193    P.S. If you would like to help our childhood cancer community- please go donate blood at your nearest donation center!  Itisa at critical levels right now! Thank you sO much!  2            CITYOF EPHRATA STAFF REPORT Mayor and City Council Jeremy Burns June 17,2021 Items for Council Action  To: From: Date: Proceeding Type: Subject:  Accept Granti from Paull Lauzier Foundation Legislative History: July7 None CouncilApproval  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: Ephrata Fire Department requested funding in the amount of $63,0001 to acquire new structural protecting clothing bringing the fire department inline with National Fire Protection Association (NFPA) guidelines. Protective clothing ensembles will be 22 sets of Discussion/Analvysis. Grant from the Paul Lauzier Foundation was $63,000, check and contract were received on. June: 16, 2021. Sizing and ordering will commence in the middle ofJ July.  lightweight and full structural gear.  Staff Recommendation: Council accept $63,000grant.  Financial Implications: Continued annual budget to maintain compliance with NFPA guidelines  on protective clothing rotation. Attachments A. B.  Lauzier Foundation: agreement  Page1of2    C.  Legal Review  Thei following documents are attached and subject to legal review:  Date Reviewed by Legal Counsel  Type ofl Document  Title of Document  Page 2of2    PAUL  LAUZIER  FOUNDATION  Paul Lauzier -ALegacy of Charitable Giving" (1919-1995)  June 9, 2021  City of Ephrata Fire Department Chief Jeremy Burns 800ASE Ephrata, WA 98823  RE: 2021 PAULI LAUZIER CHARITABLE FOUNDATION GRANT  PERSONAL PROTECTIVE CLOTHING  Dear Chief Burns:  The Paul Lauzier Charitable Foundation was created pursuant to the Last Will and Testament of Mr. Paul Lauzier. During his lifetime, Mr. Lauzier made numerous contributions to religious, educational, and community organizations. His legacy of charitable, giving continuesthrough annualgrants: awarded by the Paul Lauzier Charitable Foundation in supportofcommunity, development,youth; programs, public health This year, the Paul Lauzier Charitable Foundation has approved a grant to your organization ini the sum of:  and safety, education, and agriculture.  $63,000.00  Deposit of the enclosed check constitutes your acceptance of this grant and your agreement to the 1. Funds must be utilized for the sole and exclusive purpose referenced above and described in Grantee's 2021 grant proposal. Grantee agrees to repay any part of grant funds not used for the stated purpose, unless otherwise authorized by the Paul Lauzier Charitable Foundation. 2. The grant term shall begin on the date posted on the enclosed check and will end on May 1, 2022. Grantee must notify the Foundation of any unexpended grant funds remaining at the expiration of the grant term. Remaining funds may be used for an alternative purpose only if authorized by the Paul Lauzier Charitable Foundation. Grantee may request an extension oft the 3. This grant is awarded subject to the condition that your organization is a tax-exempt entity under Section 501(c)(3) of the Internal Revenue Code to which a gift qualifies as a charitable contribution under Section 170(c) and as a charitable deduction under Section 2055(a) and Section 2522(a) of the Internal Revenue Code. Grantee warrants and represents that there has been no change in tax-exempt status since the date of the original grant proposal.  following conditions:  grant term if necessary.  1171 Basin St. NWI IP.O. Box 1230 I Ephrata, WA 98823 I Ph. 509.754.3209 I Fax 509.754.8481 www.lauzier.org    4. Should granteestax-exempt status change, Grantee agrees to return any unexpended funds 5. Grantee must submit a written report, both narrative and financial, on or before April 15, 2022 describing the charitable activities performed under this grant and providing proof that all charitable funds have been spent as agreed. Failure to comply with reporting guidelines will deem Grantee ineligible to receive any future funding from the Paul Lauzier Charitable Foundation. Grant completion report information is enclosed or can bet found on our website. 6. Grantee shall maintain accurate accounting records and retain records of receipts and disbursements related to the expenditure of grant funds. The Paul Lauzier Charitable Foundation may inspect, audit, or copy Grantee'srecords pertaining to this grant. 7. Granteeacknowledgest thata annualgrants awarded byt the PaulLauzier Charitable Foundation are made entirely at the discretion of the Trustee and do not constitute any agreement, 8. The Paul Lauzier Charitable Foundation requires appropriate donor recognition. Donor recognition will be a collaborative effort between the Foundation and the Grantee, with the Foundation providing final approval. Please contact the Foundation for logo formats if The Paul Lauzier Charitable Foundation is pleased to award this grant to your organization. As evidence of your understanding and acceptance of the foregoing terms and conditions, please sign, date, and return this grant agreement via scan and email, or in the enclosed pre-addressed, stamped envelope.  to the Paul Lauzier Charitable Foundation.  commitment, or pledge of future grants.  needed.  Retain the enclosed copy for your records. ORGANIZATION: CITY OF EPHRATA FIRE DEPARTMENT  PRINT NAME: SIGNED:  TITLE:  DATE:  We look forward to working with you. Best wishes for continued success in your endeavors.  Sincerest personal regards,  PAULI wupwaytroumpAron Ch  Michael Rex" Tabler Trustee MRT:ck Enclosures  Paul Lauzier Charitable Foundation  Page 2of2 June 9,2021    CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager Mike Warren JULY7,2021 Item for City Council Action Center Upgrade Project Legislative History: July72021 Council Approval  To: From: Date: Proceeding Type: Subject:  Accept State Capital Budget Appropriation fori thel Ephrata Rec  First Presentation: Second Presentation: Requested Action:  Staff Report Summary_ 2021-23 State Capital Budget included an appropriation funding for the Discussion/Analysis Governor Inslee recently signed the 2021-23 State Capital Budget, which included an appropriation of $621,000.00 for the Ephrata Rec Center Upgrade Project. The Department of Commerce, which will administer the project, will retain two percent (up to a maximum of $50,000.00) to cover administrative costs. Accordingly, Ephrata's net grant award Staff Recommendation Accept the State Capital Grant Budget Appropriation for the Ephrata Rec  Ephrata Rec Center Upgrade Project.  will be $608,580.00. Center Upgrade Project. Financial Implications +$608,580.00 Attachments  Page1of2    A.  Copy oft the letter fromt the Ameriçanl Legion Auxiliary, Art Semro Unit28  Legal Review  The following documents are attached and subject tol legal review:  Date Reviewed by Legal Counsel N/A  Type of Document  Title of Document  Page 2of2    Mike Warren From: Sent: To: Subject: Attachments:  Sample, Kari (COM) <kan.sample@.commerce.wa.gov> Thursday, June 24, 202112:07PM  Mike Warren Guidelines  $22057 Ephrata Rec Center Upgrade:2 2021-2023 State Capital Budget Award Letter and  mage006.wmz; 2021-23 Direct Capital Guidelines.pdf  CAUTION: External Email  STATE OF WASHINGTON DEPARTMENT OF COMMERCE  1011 Plum Street SE B PO Box 42525 3 Olympia, Washington 985943359.00.725-00  June 24, 2021  Mike Warren City of Ephrata 121 Alder St. SW Ephrata, WA 98823 Dear Mike:  Congratulations! Governor Inslee recently signed the 2021-23 State Capital Budget, which includes an appropriation of $621,000.00 for the Ephrata Rec Center Upgrade (Ephrata) Project. The Department of Commerce, which will administer the project, will retain two percent (up to a maximum of $50,000) to cover our administrative  costs. Accordingly, your net grant award will be $608,580.00.  Prior to receiving funds, your organization will need to fulfill the following requirements:  Provide documentation of your organization's financial ability to complete the project. All funds from sources other than the state must be expended, raised, or secured by documented pledges or loans. For nonprofit grantees, any property relevant to the project must be owned or secured by al long-term lease that remains in effect for a minimum of ten years following the final payment date. Al lien on owned property is also Prevailing wages must be paid for all construction labor costs incurred as of May 18, 2021. Review by the Washington State Department of Archaeology and Historic Preservation and any affected Tribes Your project may also need to comply with the state'sgreen buildings standards (RCW 39.35D).  required when receiving grants over $500,000. (Governor's Executive Order 21-02).  Please fill out the linked Contract Readiness Survey and submit at your earliest convenience.    Also enclosed isa comprehensive set of contracting guidelines to assist you with the process. Ifyou! have any questions orr need additional information, please contact your Project/Manager, Ansmpet00TA.00eN  arisample@commerce.wa.gov:  Sincerely, AK  Tony Hanson, Deputy Assistant Director Local Government Division  Kari Samplel PROGRAMI MANAGER 1011 Plum Street PO Box 42525 Olympia, WA 98504 Cell: 360-764-3090  Community Capital Facilities Washington State Department of Commerce  Email: kan.sample@commercewagov  Program Website: ntps/ww.commere. wa. govDuldng-nfrasnucuructuecapta-acites Work Schedule: Monday Thursday 6:00 am to 4:30 pm www commerce.wa.goy I Facebook I Twitter I Linkedin I Subscribe  Email communications with state employees are public records and may be subject to disclosure, pursuant to Ch. 42.56  RCW.  AK    PRRAA  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, Cityl Manager Mike Warren JULY7,2021 Item for City Council Action  To: From: Date: Proceeding Type: Subject:  Renew Contract with Grant County Economic Development Council  Legislative History: July72021 Council Approval  First Presentation: Second Presentation: Requested Action:  Staff Report Summary Agreement with the Grant County Eçonomic Development Council (EDC) Discussion/Analysis The EDC shall provide services which include improved coordination of federal, state, local and other program services and actions affecting the local economy by facilitating the planning, development and sponsorship of educational workshops and seminars aimed at assisting and improving operations and finances of existing industrial and agricultural business, as well as local governments. The EDC shall also provide research and consultation services as necessaryand: as they are able to aid Ephrata in the planning and development of new Staff Recommendation Renew the contract with the Grant County Economic Development  to continue having them work on behalf of the City of Ephrata.  and expanded programs, services, facilities, utilities, and properties.  Council Financial Implications $4,000.00 Attachments  Page 1of2    A.  Copy oft the Municipal Agreement with the Grant County Economic Development Council.  Legal Review  Thei following documents are attached and: subject to legal review:  Date Reviewed! by Legal Counsel N/A  Type of Document  Title of Document  Page 2of2    6594 Patton Boulevard NE Moses Lake, WA! 98837 Ph: 509.764.6579 Fax:5 509.762.5161  Grant County  fronome DvsicpnerCana www.grantedc.com  June 28, 2021  it is because of partners like you that we have the resources needed for the work we do to help grow the Grant County economy. An ongoing economic development strategy is critical to  continued investment, job growth and quality ofl life.  lam optimistic about the opportunities for growth that are occurring and are on the horizon. It ise exciting to be a part oft that growth and to help keep Grant County economy moving forward. The continued financial commitment and partnership enables us to accomplish our efforts to  grow the economy and provide new jobs and capital investments.  Included with this letter is a copy of the 2021 municipal service agreement and two signature pages. Upon approval, please send on signed copy back oft the signature page to the GCEDC and we will issue an invoice to you. Iwould be pleased to attend a council meeting to discuss your thoughts and answer questions you may have. Please call 509.764.6579 or email  brant@grantedc.com to schedule a visit.  Iwant to personally thank you for your support, and llook forward to more achievements in  2021 and beyond! Sincerely,  Bp Brant Mayo Executive Director  Grant County Economic Development Council 6594 Patton Blvd NE I Moses Lake, WA 98837 509.764.6579 (P)/509.761.8187 (C)  grantedc.com fi  6594 PATTON BOULEVARD NE I MOSESLAKE, WA 98837 I PHONE: 509-764-6579 IF FAX509-765-5161    Grant County Economic Development Council  PIMUNICFALSERVICS AGREEMENT  THIS AGREEMENT made and entered into this day by and between the City of Ephrata, a municipal corporation hereinafter referred to as the MUNICIPALITY, and Grant County  Economic Development Council, hereinafter referred to as the "AGENCY". THEREFORE, it is hereby covenanted and agreed as follows:  WHEREAS the MUNICIPALITY desires to have certain services performed as hereinafter set WHEREAS the AGENCY represents that it is qualified and possesses sufficient skills and the necessary capabilities, including technical and professional expertise where required, to perform NOW THEREFORE, in consideration of the terms, conditions, covenants and performance  forth requiring specialized skills and other supported capabilities; and  the services set forth in this contract.  contained herein, the parties hereto agree as follows:  I.  SERVICES  The AGENCY shall provide the MUNICIPALITY the services outlined in Building Prosperity. Specific services from Building Prosperity include improved coordination of federal, state, local and other program services and actions affecting the local economy by facilitating the planning, development and sponsorship of educational workshops and seminars aimed at assisting and improving operations and finances of existing industrial and agriculture business, as well as local governments. The AGENCY shall also provide research and consultation services as necessary and as they are able to aid the MUNICIPALITY in the planning and development of new and expanded programs, The AGENCY shall provide consultation and assistance as necessary and as they are able in developing proposals for prospective commercial and industrial clients. The AGENCY shall also provide a comprehensive marketing package aimed at highlighting agriculture, commerce and industry, energy resources, education, recreation, tourism, and  services, facilities, utilities, and properties.  the quality-of-life in Grant County. REPORTING REQUIREMENTS and final annual evaluation report. DURATION OF AGREEMENT  II.  The AGENCY shall submit periodic reports as required by the MUNICIPALITY, which shall include, but not be limited to, a fiscal year revenue and expenditure report,  III.  The terms of this Agreement and the performance of the AGENCY shall commence upon execution of this Agreement and terminate December 31, 2021. The Agreement    may be extended or terminated upon mutual agreement between the parties hereto and  pursuant to the terms and conditions oft this Agreement. COMPENSATION AND METHOD OF PAYMENT  IV.  The MUNICIPALITY: shall reimburse the AGENCY for the services performed under sAgremetinlicamount of$4,000.00, payable within sixty (60) days.ofinvoicing. Written notices to each party shall be sent to the following addresses: Grant County Economic Development Council, 6594 Patton Boulevard Northeast, Moses Lake, WA 98837, and to the City ofE Ephrata, 121 Alder Street, Ephrata, WA 98823. ESTABLISHMENT AND MAINTENANCE OF RECORDS  V.  NOTICES  VI.  The AGENCY agrees to maintain books and records, and document accounting procedures, which accurately reflect all direct and indirect costs, related to the performance of this Agreement. The AGENCY shall retain all books, records, documents, and other material relevant to this Agreement for three (3) years after its The AGENCY agrees that the MUNICIPALITY, or its designated agent, shall have full access and right to examine any of said materials at all reasonable times during said period. The AGENCY agrees to the established guidelines requiring that a "Single  expiration.  Audit" be conducted for federal funds received more than $25,000.00.  VII.  COMPLIANCE WITH LAWS  The AGENCY, in performance of this Agreement, agrees to comply with all applicable federal, state, and local laws or ordinances, including standards for licensing, certification, and operation of facilities, programs, and accreditation, and licensing of individuals and any other standards or criteria as described in this Agreement to assure  quality ofs services.  VIII.  NON-DISCRIMINATION IN EMPLOYMENT  The AGENCY agrees that it shall not discriminate against any employee or applicant on the grounds of race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental, or physical handicap; provided that the prohibition against discrimination in employment because ofhandicap shall not apply ift the disability The AGENCY shall insure that applicants are employed and that employees are treated during employment without discrimination because of their race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental, or physical handicap. Such action shall include but not be limited to employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and programs for training  prevents the proper performance oft the worker involved.  including apprenticeships.    The AGENCY shall take such action with respect to this contract as may be required to ensure full compliance with Chapter 49.60 RCW and applicable federal laws and  regulation.  IX.  NON-DISCRIMINATION IN CLIENT SERVICES  A. The AGENCY shall not discriminate, on the grounds of race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental of (1) Deny any individual any services or other benefits provided this Agreement. (2) Provide any services or other benefits to any individual which are different, or are provided in a different manner, from those provided to others under this (3) Subject an individual to segregation or separate treatment in a manner related to his/her receipt of any services or other benefits provided under this Agreement. (4) Deny any individual an opportunity to participate in any program provided by this Agreement through the provision of services or otherwise or will afford him/her opportunity to do SO, which is different from that afforded to others (5) The AGENCY, in determining (a) the types of services or other benefits to be provided, or (b) the class ofindividuals to whom, or the situation in which, such services or other benefits will be provided, or (c) the class of individuals to be afforded an opportunity to participate in any services or other benefits, will not utilize criteria or methods of administration which have the discrimination because of race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental or physical handicap or have the effect of defeating or substantially impairing accomplishment of the objective of this Agreement, with respect to individuals of a particular race, creed, color, religion, national origin, sex, marital status, age, or the presence ofany sensory,  physical disability:  Agreement.  under this Agreement.  mental or physical handicap.  B. The AGENCY shall take affirmative action to ensure that its facilities and programs are açcessible to people with sensory, mental, or physical handicaps.  X.  INDEMNIFICATION/HOLD HARMLESS  All services to be rendered or performed under this Agreement shall be performed or rendered entirely at the AGENCY'S own risk and the AGENCY expressly agrees to indemnify and hold harmless the MUNICIPALITY and all of its officers, agents, employees, or otherwise, from any and all liability, loss, or damage that them may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs or judgments against the MUNICIPALITY which result form, arise out of, or are    ina any way connected with the services to be performed by the AGENCY under this  Agreement. TERMINATION  XI.  If the AGENCY fails to comply with the terms and conditions of the Agreement, the MUNICIPALITY may pursue such remedies as are legally available including, but not  limited to, the suspension or termination ofthis Agreement.  XII.  ENTIRE AGREEMENT  The parties agree that this Agreement is the complete expression of the terms hereto and any oral representatives or understandings not incorporated herein are excluded. Further, any modification oft this Agreement shall bei in writing and signed by both parties.    IN WITNESS WHEREOF, the parties hereto have caused this Agreement executed this  3  Dayof Junl  262L  AGENCY: Grant County Economic Development Council  Brant  Director  E  IN WITNESS WHEREOF, the parties hereto have caused this Agreement executed this  Day of  MUNICIPALITY: City of Ephrata    IN WITNESS WHEREOF, the parties hereto have caused this Agreement executed this  3 Dayof June  202L  AGENCY: Grant County Economic Development Council  Brant Mayo/Executive Director  75  IN WITNESS WHEREOF, the parties hereto have caused this Agreement executed this  Day of  MUNICIPALITY: City of Ephrata    CITYOF EPHRATA STAFF REPORT Mayor and City Council, Mike Warren, City Manager June 29, 2021 Council Action  To: From: Date: Proceeding Type: Subject:  Daniel Leavitt, Community Development Director  Vacating a portion of a public utility easement-Resolution  Legislative History: July7,2021  First Presentation: Requested Action: Staff Report Summary  Hold Public Hearing and Approve Resolution  The City of Ephrata has received a request from Frank. Andrus, owner of Lot 2 Orchard' View Homes Division #3 Major Plat, to abandon the easterly 5 feet of a 10-foot-wide public utility easement. The easement is located along the rear property line of 2261 Plum Street. Potential users of the easement have been notified of the proposed abandonment and no comments were received on the subject area. Property owners within the plat and within 300'  of the plat boundary were notified oft the proposal.  Staff Recommendation Attachments A B C  Staff recommends approving the resolution as presented.  Resolution 21-007 Vicinity map  Partial plat map showing easement location.  Pageiof2    D  Letter from property owner  Legal Review  The following documents are attached and subject tol legal review:  Date Reviewed by Legal Counsel 6/30/21  Type of Document Resolution  Title of Document Resolution No. 20-007  Page2of2    RESOLUTIONNO.: 21-007  A RESOLUTION VACATING A PORTION. OF A PUBLIC UTILITY EASEMENT IN THE CITY OF EPHRATA,  WASHINGTON  RECITALS: 1.  The City of Ephrata has received ai request from Frank Andrus, owner ofLot2 2 of Orchard View Homes, Division #3 Plat, to abandon the easterly five feet oft the following described  easement:  That easement for public utilities being 10 feet wide, along the external rear lot line ofLot 2, Orchard View Homes, Division #3 Plat, Book 23, Pages 15, 16 and 17,  Records of Grant County, Washington.  2. 3. 4. RESOLVED:  Potential users of the easement have been notified of the proposed abandonment and no Property owners within the plat and within 300: feet oft the plat boundary have been notified  comments were received on the subject area.  of the proposal.  Aj public hearing was held before the City Council on July 7,2021.  1. The City Council ofthe City ofEphrata finds that the public use andi interest is served by the 2. Thej partial vacation of the easement as described above is hereby vacated and the Mayor is authorized to execute the necessary documents in order to accomplish that vacation.  proposed partial vacation of the easement.  ADOPTED by the City Council of the City of Ephrata, Washington, this 7th day of. July, 2021.  Mayor  ATTEST:  City Clerk    00002'50" E 2653.86' (N-00-02'45"E 2652.88') N 00002'50" E 1296.92' N_00-02'50" E 1266.90' EW HOMES DM. NO. 2 1266.61' "E 1004.27' 0'--   1326.93'  120.00'-  120.00'  120.00'- N 108.07'  0" 1105.70' B.93' 3.61'  --120.00'- 1 120.00  m- 120.00'- Im- 86.00'  120.00'  120.00'  20.00'  3.61' M 120.00' m- 120.00' m--120.00' m-112.40'  04'07" W 926.01' PLATTED '07"W 1105.88'  -  D b  1326.93' N 00002'50" E 93002002Ri3g65s  N 06  AE  A    Peacheee D  Location of public utility easement  2261 Plum Street    April 19, 2021  City OfEphrata 121 Alder Street SW Ephrata, WA 98823 Dear Mr. Leavitt,  Attn: Dan Leavitt, Community Development Director  Per out telephone discussion today, I would like to make a formal request to the City of Ephrata to reduce the easement on the back part of our property from 10 feet to 5 feet for purposes ofbuilding a shop on our property. Our property is located at Please let us know if there is any additional documentation  2261 Plum Street, Ephrata WA 98823. needed from us to complete this request.  Sincerely, Th Frank Andrus