TOWN OF TROUTMAN 400 NORTH EASTWAY DRIVE TROUTMAN, NORTH CAROLINA  TOWN COUNCIL AGENDA BRIEFING MEETING MINUTES  December 06, 2021 - 4:00 P.M. - Troutman Town Hall  Presiding: Mayor Teross W. Young, Jr.  Council Members Present: W. Paul Henkel, Sally P. Williams; George W. Harris; Edward R. Nau; Fclina L.  Ilarris  Council Members Absent: Nonc  Staff Prescnt: Ronald Wyatt, Town Manager: Kimberly Davis, Town Clerk; Gary Thomas, Town Attorney: Emily Watson. CommumsationxCommuny ngngemenvEmployce Services; Lynne Hair, Planning Director;Justin Mundy, Finance Dircctor; Adam Lippard, Public Works Dircctor: Josh Watson, Police Chief;  Chip Smith, Parks & Rec. Dircctor; Michacl Barker. IT Press Present: Debbie Page. Iredell Free News Others: See attached Sign-In sheet  I.M MAYOR YOUNG CALLED THE DECEMBER 06, 2021 AGENDA BRIEFING MEETING TO  ORDER  A Adjustment(s) to the Agenda Briefing Agenda  Addition: As new Agenda Itcm. 3 "Discuss Amended Wastewater Agreementcontract Betwecn the Town ofTroutman, Iredell County, and Children' s Hope Alliance" moving Revicw of the Upcoming Regular December 10, 2021 Meeting Agenda Items Schedulcd to be Presented" as Agenda Item 4 under - 1.  General Business (B).  Adoption of the Agenda Briefing Agenda  *Upon motion by Councilmember George Harris, seconded by Councilmember Felina Harris. and unanimously carried. approved the December 06. 2021 Agenda Briefing Agenda as amended.  II. GENERAL BUSINESS  A. Mayor and Council Items (During this time elected officials have the opportunity to make reports,  comments and/or ask questions of staff)    Councilmember Felina Harris Councilmember Sally Williams Councilmember George Harris  Thanked Staff and all involved with the Tree Lighting event and the Christmas Parade Expressed that the Trec Lighting and Christmas were both very nicc, also thanking all involved Commented how much he enjoyed the paradc and that it was nice to have everyone on the same float. He recognized Senator Vickic Sawyer and Republican Jeff Mc.Necly for attending the breakfast prior to the parade and also stall for being in atlendance stating "LO him that says a Commented that citizens noticed that the Town used somcone local lo perform work 01 the Rcquested that Town Manager Wyatt send a letters in appreciation and thanks to Senator Sawyer, Representative McNcely, for their efforts in providing Gencral Assembly Budget assistance/funding to the Town. Town Manager Wyatt requested that Representative Grey Mills be included. Councilmember Henkel agreed. Councilmember Henkel wishes cach the best in In regards to the lloliday events (trec lighting and parade), he expressed appreciation to staffin their cfforts ofmaking sure the events went off well. He thanked Clinc's Floats for supplying Council's float and for making sure it made it from one end oft the parade to the other without  commenting that both were very niccand well put togcther.  in the events. She: apologized for not making it to the. 5K-Jingle Run.  lot".  Wagner Surcet building. Councilmember Paul Henkel  the upcoming clection.  Mayor Young  incident, and all other agencies that came out in support.  B. SlatrCmmeniyliusines Town Manager Wyatt  Thanked Council for all their comments surrounding stalf. He commented that hei is very proud ofstaff and shared that it is evident staffi is beginning to gcl, coming to Town events with their familics in support. Hc shared that pcople commented on the professionalism portrayed by the  Police Department.  1. Discuss 2021 Council Appointments  Town Manager requested that Council look over and become familiar with the information in the Council packets. Ile encouraged that Council take time and converse with fellow Council members regarding the positions listed and lct Mayor Young know their interest ofarcat they would like to serve. Council will consider these appointments at thcir regular scheduled Council mecting in January. Councilmember Paul Henkel suggested that an Alternate to Lake Norman Transportation Commission be added to the list of appointments for consideration. Manager Wyatt informed Council that the Town's Associate Planner Andrew Ventresca is currently Vicc Chair of the Lake Norman Transportauon Commission (LNTC) ofwhich he hopes to maintain in the upcoming ycar and that Bill  Thunberg. Executive Dircctor and former Mayor of Mooresville will bc prescnt.    Mayor Young also requested that Council look over the list of appointments and let him know their areas of interest presenting a brief summary regarding LNTC and CRTPO (Charlotle Regional (Copied in full, 2021 list of current appointments is filed on CD titled: "Town Council Supporting Documents" dated December 6'h and gth. 2021 in CD Book #1 titled: "Town C'ouncil Supporting  Transportation Planning Organization).  Documents")  2. Discuss Upcoming Essential's ofMunicipal Govermment Conference  Town Manager Wyatt stated that thc Essential's of Municipal Government Conference is being both olfered in-person and/or virtually this ycar. He suggested that it would be beneficial for clected officials to attend duc to frequent changes in our laws. Mr. Wyatt stated that ssentialsofMunicipal Government Conference helps distinguish the role and expectations of an elected official and offers the required Ethic Training for ncwly clected/re-clected officials. Mayor Young stated that the class is ag good refresher for all Council members. Manager Wyatt commented that he would like several staff members attend the contcrence as fcasible. Council helda a bricfdiscussion regarding conference dates. Mayor Young requested that Council members contact the Town Clerk regarding their prefcrence. Town Manager Wyatt stated that hc would inform Council of the date Town employces are available (Copied in full, conferençe information is filed on CD titled: "Town Council Supporting Documents" dated December 6th and gt. 2021 in CD Book #1 titled: "Town Council Supporting Documents")  for the online confcrencc and Council can decide toj join ifthey like.  Councilmember Eddie Nau arrived al 4:50) pm  Addition: as the new heni 3.  3. Discuss Amended Wastewater Agreement/Contract Between the Town ofTroutman, Iredell Town Manager presented a synopsis reyarding the. joint wastewater agreement and project (including cost, funding, compliance, past discussions, sewer issues, sewer capacity and allotments). He stated that the Town has been in negotiations with Statesville but nothing has been agreed upon nor finalized nor has he committed the Town to: anything. Manager Wyatt read aloud an email from Town Engincer Benjie Thomas recommending the amended agreement as to there would be no cost to the Town. The county has agrced to pay for the project (from their Art Funding) $500,000 including CHA's portion Attorney Gary Thomas commented that per the contract, CHA has to reduce their Inflow and Infiltration (1&1) and until it is reduced to the satisfaction ofTroutman (per engincering parameter's), lines will not be connected to the Town's system and Fat's Boy's pump station will stay on linc. In suggesting that council consider approval of the contractl/agrecment to their consent agenda for Thursday. he adviscd that the attorney's for CHA's and the County are ready t0 move forward. Council agreed to add the amended contracvagrecment to the Consent Agenda of their December gth  County,and Children's Hope Alliance (CIIA)  asw well.  meeting as Item 10.    4. Overview of the Upcoming Regular December 9, 2021 Mecting Agenda Items Scheduled to be  Presented, (Hratt)  Consent Items 1-3- Minutes to bc approved.  Consent Item 4 Consider approval of a Budget amendment in the amount of $6,800 for improvements to the house located at 364 North Eastway Drive. Town Manager stated that the (loors arc almost complete and heating and air is installed. Planning Director Lynne Hair commented that the department is excited about moving and the floors are looking good. In expressing appreciation to Council for the spacc. shc commented that it will provide a lot ofroom. The plan is to be in the new spacc. just afler the first oft the year. Mayor Young asked ift the Town initiated the tree. Town Manager Wyatt responded yes at the cOst ofapproximately $1,500tos $1,600 commenting that pcople are welcome to cut it up and usc as firewood otherwise it will be removed. Consent Item 5 Consider approval of a Resolution of support for thc Town of Troutman Application for Charlotte Rcgional Transportation Organization (CRTPO) Discretionary Funding for an update to the 2009 Comprehensive Transportation Plan. Andrew Ventresca. Associate Planner stated that Council's approval of Resolution 31-21 is for support in applying for CRTPO grant t0 fund updating the Town's current 2009 Comprehensive Plan. He stated that every Fall CRTPO is awarded fedcral funds for grant moneys for local jurisdictions. This grant is an 80/20 match stating there is $40,000 allocated in the current budget for a secondary roadway study as proposed by Jonathan Wells, Interim Planner but however, thc Comprchensive Plan is sorcly outdated. Mr. Ventresca provided an cxample stating that the projection for growth 2030 in the plan is 2800 pcople; the Town has surpassed that number by far in thc ycar 2020. Hc stated that staffis wanting to take the $40,000 and apply for the CRTPO grant. Calculations show that the Town can reccive$120,000: for the update which will be much more in depth than the road: study: Town'so cost- $24,000. He concluded by stating that whoever is appointed to CRTPO can vote for Troutman to receive the grant. Awarding of the grant will bc announced in February 2022 and funding will be Consent Item 6 - Consider approval of Façadc clevations for a) Norwood Walk Amenity Center, and b) TMS Heating and Air. Planning Directorl Lynne Hair advised that the Town's Design Revicw Board (DRB) have approved both façade clevations. She stated that DRB requested that the back of Norwood Walk Amenity Center look finished by wrapping with stone and adding shutters to the windows. TMS Heating and Air are putting in an accessory structure (metal building) behind their business with matching architccture. Town Manager Wyatt added that TMS is enclosing the accessory structure with a picket fence. Ms. llair stated that the fence was also a recommendation ofDRB. Ms. Hair continued by stating that the DRB has reviewed a couple ofaccessory structures lately for some commercial building downtown and as part of that DRB has asked staff to put together an ordinance amendment addressing commercial accessory structures that staff plans to bring before Council in. January. Councilmember Paul llenkel commended the DRB Board for the  available. July Ist, 2022.  work they do and for taking their job seriously.    Consent Item 8-Consider approval of Police Department Request for a) Body cameras and in-car camera replacement; and b) Purchase of different maken model of police vehicles and vehicle a) Police Chief Josh Watson addressed the need for purchase of new body and in-car camera advising that the camcra's will not stay charged and are shutting down and will not activatc when the officers try to activate them and the company's customer service is not good. ChiefWatson stated that they received body cam demos from other companies of which all patrol officersare using. but the companies have called and wants the demos back which will leave the officers without body cameras. Not having cameras is a safcty and liability issue. He commented that when he first became an officer he was 1old, "ifit is not written down. it did not happen". Now, itis"ificsi not recorded, it did not happen". Quotes havel been received from the following three 1) Digital Ally - total cost over 5 ycars was $183,283 for 14 body cameras. They wanted to charge to remove the old in-car cameras and charge $6,000 to install the new camcras. Payments would be ycarly. ycar-s40,219; and ycars 2-5535,765. The company" S features 2) LensLock - will provide 16 body cameras. 12 in-car cameras systems with frce removal and installation. A 5 year service agreement will replace body cameras with any upgrades for free. LensLock will allow uploads ofold footage to the systcm and: storciti int the cloud. Chicf Watson explained that LensLock has new technology coming out that the third vendor has currently including GPS immediate activation of the body cam and they bufler sO they are constantly recording. He explained that the body camera and in-car camera acts as oneso when one is activated it activates the other. Total cost over 5 years is S178,530. ycar 3) Axon - will provide 14 body cams and 12 in-car systems. Total cost over 5 years for their advanced is $270.899; and for their basic system over 5 years is $214,000, Thcir basic plan iss similar to LensLock and their advanced offers additional features such as when as officer draws their weapon it activates the body camera. The system also has automatic platc readers ChiefWatson is recommending the LensLock System due toi its features and price, ifp purchase before b) Town Manager Wyatt advised that the Town cannol get the F150 trucks as Council approved for the Police Department because they are no longer producing them. He presented a background ofconversations held with the dealership advising him of such. Chief Watson presented Council with alternative option of V6 4-wheel drive Dodge Chargers with the ability to outfit them with all new equipment for a lesser cost stating that the vchicle change is a: saving to the Town. Town Manager Wyatt stated that the vehicles have been ordered. but Town Council nceds to approve the change since they previously voted to purchase the F150 Trucks. Councilmember Sally Williams thanked ChiefWatson for including the equipment to outfit the vehicles. Shc asked if the light-bars will be on top oft the vehicles. Chief Watson responded that one will bea a patrol car with light-bars on top and the second will bc an unmarked car for the detective. Manager Wyatt and Chicf Watson cach express desire to order the F150 trucks once production starts back up. Councilmember Eddie Nau commented that Council could allocate money and authorize purchase for when the dealership opens up to take orders requesting to discuss at Council'sb budget  graphics.  companies:  are not as current as other manufactures.  payment is $36,658 and $35.706 for the remaining 4 ycars.  similar to the Nlock cameras.  the cnd of the ycar.  retreat.    Discussion of graphics for the vehicles was held with Chief Watson stating that due to the graphics that were originally placed on both ofthe department's Tahoc patrol vehicles starting to pccl they are going to be removed and replaced. The DARE graphic on the hood of the black Tahoc will remain. however we are nol placing that graphic on the silver Tahoc duc to the restrictions DARE places on what a patrol vehicle with those cmblems can be used for. The graphic scheme of the patrol vchicles are going to be updated 10 include the Town of Troutman Paddlc on the back and 911 on the rear side fenders of the vehicles as well as on new vehiclesas they are purchased. Councilmember Eddie Nau requested that the patrol car numbers ont the cars bel larger sO they can be casily secn, ChieWatson stated that it can be changed at a low cost 10  the department.  Consent Item 9-Consider. Approval of Councils 2022 Mceting Schedule  Town Manager Wyatt requested that Council review the mecting schedule before Thursday night's Councilmember Felina Harris questioned why Council's Agenda Bricfing is held al 4pm. Council discussed pre-agenda mccting historybackground and options. Mayor Young stated that C'ouncil is requircd to hold a regular mccting cach month and agenda bricfing should be just that, a bricfing of an update of the items for the regular mecting but has in some cases turned into more business than originally anticipated. Hc continued by stating that the Town has the good problem that is growth. Council may want to consider breaking upai meeting into two meetings when there is a large agenda. Public Comments - Council held a brief discussion regarding limiting speakers and kecping order during Planning and Zoning Boardmectingsi in hindsight oftheir last two mcctings. Councilmember Eddic Nau raised issues of pcople speaking out ofturn, speaking with no time limit, and banter back and forth amongst the attendces. Town Manager Wyatt stated there is Roberts Rules of Order but that the Chair has the discretion ofl how he wants to run the meeting. le and Planning Director Hair plan to address the issue with the appropriate person(s) going forward. Town Clerk Davis stated that the Town's Public Comments Policy addresses Town Council mcetings not the Planning and Zoning Board mectings. Itisi not required bys statute to allow public comment at the Planning Board meetings. it is done out of courtesy. Manager Wyatt stated that Council has the authority to adopt Planning and Zoning Board rules for spcakers. Mayor Young stated that by law Town Council has 10 have a public comment period which is 3 minutes per individual as staied in the policy; public hearing per policyi is 5 minutes. He: stated that pcople nced to understand that thisi isapublic building and we will conducted business in that fashion. Everyonc has a right to a fair say but after that they  mecting.  do not have the right to disrupt a mecting.  Old Business  Items 10 & 11 - Town Attorney Gary Thomas suggested flipping Items 10 and 11 regarding WinecolTVillage: annexation and rezoning request on the agenda since the annexation is contiguous (and in the ETJ) the rezoning can go before the annexation. Staffand Council were in agreement. Items 128 &1 13 - Town Manager Wyatt stated that Items 12 & 13 (annexation and rezoning request for Project: Rocky Creck) are listed under Old Business because they werc deferred a1 C'ouncil's  November mecting to this mccting.    New Business  Items 15& 16- Annexation and Rezoning Requests for the TPA Project (Troutman Logistics)  Items 17& 18- Annexation and Rezoning Requests for Honeycutt Road Item 19 - Rezoning Rcquest for Lytton Strect Townhomcs eregnitimnt/imtrvdicitimd/Preetatan  Item 20 - Recognition of Outgoing Councilmember Sally Williams  Organizational Business Court Judge  Item 21 -Oath ofOrfice for Town Council, Administered by the Honorable Rob Young. NC District  Item 22 - Sclection of Mayor Pro Temporc  III. HOLD CLOSED SESSION PURSUANTTONCGS 143-318.1(a)(6) TODISCUSS. A PERSONNEL  MATTER  Mayor Young called for a Closed Session pursuant 10 North Carolina General Statutes (NCGS) 143- Along with Mayor Young and Town Council, Ronald Wyatt, Town Manager: Kimberly Davis. Town *Upon motion by Councilmember Sally Williams. seconded by Councilmember Paul llenkel, and unanimously carried, approved to hold a Closed Session pursuant to. NCCS 143-318.1)(a)6) to discussa  318.11(a)(6) to discuss a personnel matter.  Clerk; Gary Thomas, Town Attorneyjoined the Closed Session.  personnel matter.  Muyor Young Opened the Closed Session.  **MINUTES OF CLOSED SESSION HATE BEEN SEALED UNTIL SUCH TIME PUBLIC INSPECTION WILL NO LONGER FRUSTRATE THE PURPOSE OF THE CLOSEDSESSION-:  Closing of Closed.Session and Reconvene OpenSession unanimously carried, approved to reconvene open session.  *Upon motion by Councilmember Paul Henkel, seconded by Councilmember Sally Williams. and    Action taken as a result of the Closed Session:  *Upon motion by Councilmember Sally Williams. seconded by Councilmember Paul Henkel, and unanimously carried, approved toi increase Town Manager Ron Wyatf's.compensation 15%. *Upon motion by Councilmember Paul Henkel, seconded by Councilmember Sally Williams. and unanimously carried. amended the previous motion by adding: 15% increase effective January I. 2022.  IV. ADJOURNMENT  *Upon motion by Councilmember George Harris, seconded by Councilmember Felina Harris, and unanimously carried. approved to adjourn the Agenda Briefing of December 06, 2021. Time of  adjournment: 6:50; p.m. Kimberly H. Davis, Town Clerk LAKLA  hhon W Teross W. Young,  Ptli CHARR SEAL INCORPORATED 1905 THCAR umn  A  (*)Motion(s) (*Addition(s)