MINUTE BOOK XXX, PAGES 36-41  TROUTMAN TOWN COUNCIL REGULAR MEETING MINUTES  April 08, 2021  The regular meeting oft the Town of Troutman Town Council was held in the Troutman Town Hall, 400 North Eastway Drive, North Carolina on Thursday, April 08, 2021 at 7:00 p.m. with the Mayor Pro Tempore W. Paul Henkel presiding. Councilmembers Present: W. Paul Henkel; Sally P. Williams; George W. Harris; Edward R. Nau; Felina L. Harris  Councilmembers Absent: Mayor Teross W. Young, Jr.  Staff Present: Ronald Wyatt, Town Manager; Kimberly Davis, Town Clerk; Gary Thomas, Town Attorney; Lt. Darrin  Payne, Interim Police Chief; Paxton Hix, Park Maintenance and Facility Technician  Press Present: Debbie Page, Iredell Free News  I. - MAYOR PRO TEMPORE HENKEL CALLED THE MEETING TO ORDER MAYOR: PROTEMPORE HENKEL WELCOMED VISITORS AND GUESTS  Mayor Pro Tem Henkel commented that the Town was live streaming and will continue to operate under Governor  Coopers orders limiting in- person participation due to COVID-19. INVOCATION - Delivered by Pastor Wesley Morris, Ostwalt Baptist Church  PLEDGE OF ALLEGIANCE ADJUSTMENTS TO' THE. AGENDA(**)  Deletion: Item VII. Hold a closed session pursuant to NC General Statute 143-318.11(a)(6) to discuss Personnel. Upon motion by Councilmember Eddie Nau, seconded by Councilmember Felina Harris, and unanimously carried,  approved to remove the Closed Session from the Agenda.  APPROVAL OF THE. AGENDA  Upon motion by Councilmember Sally Williams, seconded by Councilmember George Harris, and unanimously carried, II. CONSENT AGENDA: Items on the Consent Agenda are considered to be routine by the Town Council and will be approved with one motion. There will be no, separate discussion on these items unless the Mayor or a Council member SO7 requests, ini which event the item will be removed) from the Consent Agenda and considered as thej first item under. New  approved the April 08, 2021 meeting agenda as amended.  Business.  ITEM 1. Approval of Planning Retreat Minutes ofl February 26, 2021 ITEM2. Approval of Agenda Briefing Meeting Minutes ofMarch 08, 2021 ITEM3. Approval of Regular Meeting Minutes of March 11,2021 ITEM 4. Approval of Closed Session Minutes of March 11, 2021 ITEM: 5. Approval of Special Meeting Minutes of] March 23, 2021 ITEM 6. Approval of Closed Session Minutes of March 23,2021  36    ITEM' 7. Approval of] Resolution 04-21 Titled: Resolution Approving Financing' Terms  ITEM: 8. Approval of Budget Amendments  a. Troutman ESC Parkl Fund for Construction ofConcrete Walking Path around Multi-Purpose Field  b. Loan Payment for Mill Village Sewer Project Property Acquisition and Loan Proceeds  Upon motion by Councimember Eddie Nau, seconded by Councilmember Sally Williams, and unanimously carried,  approved Consent Agenda as presented.  (Copied in full, Resolution 04-21 is filed in Resolution Book IV, Page 5) April 5th and gt, 2021 in CDI Book #1 titled: "Town Council Supporting Documents")  (Copied ini full, Res. 04-21 and Budget Amendments are filed on CDtitled: "Town Council Supporting Documents" dated  III. STANDING REPORT(S):  TROUTMAN LIBRARY QUARTERLY REPORT, (Kelli Goodwin, Troutman Library Branch. Manager) Currently, the Library is operating Monday through Friday, 9 am to 61 pm at limited capacity. With county and administrative approval, Ms. Goodwin hopes to reduce restrictions and' bring back The library is open to the public for most services such as browsing for books, using computers, and  Hours & Operations  Saturday hours soon.  general library reference transactions. Noi in-person programming yet.  Programming  Take & Make style kits are being distributed on first-come-firstserved basis. These have been very popular with our patrons. Kits include instructions with accompanying video tutorials on our social media. The library has been creating other virtual content for patrons to be able toj participate from home. A"drive-thu" kickoff willl be hosted at Iredell Parks and Recreation Center. Specific dates and times are to Summer plans are similar to what we are doing now, with weekly Take & Make kits, virtual storytelling  Summer Reading be determined.  and performances, but on al larger scale. Troutman Friends oft the Library 4:00 PMI Road Clean-up 5:00 PM TFOL Meeting  Next meeting and biannual community road clean-up is scheduled for April 22.  TROUTMAN FIRE. DEPARTMENT QUARTERLY REPORT, (Wesley Morris, Fire Chief)  Fire Chief Wesley Morris presented the Fire Department's quarterly report stating that in 2020 the department responded to approximately 20001 total calls which are down slightly due to not being dipaahedieçoyiDrsiaed calls unless al First Responder was needed. He anticipates their call volume to begin to increase this year. Chief Morris informed Council that they are currently utilizing the new building. Open house has been postponed due to COVID, but individual tours of the façility are being offered as he extended an invitation to the Mayor and Council. Chief Morris advised that the department is in the process ofhiring nine new positions in order to staff Stations 2 &3, 24 hours a day. Two (2) new fire apparatus are on order: 1)ai new engine that is due to arrive in  37    August; and 2) a new tanker that ist to arrive in. June. He also announced that he is pleased to inform Council that the department ISO rating has recently went from a Class 6 to a Class 4 rating. The department is currently performing their annual hydrant testing/inspections that are required every 5: years. Hydrant testing inside Town limits (that involved hydrant flushing and greasing threads) was performed last year and this year they are Councilmember Eddie Nau thanked the department for assisting with the fire in Statesville last month and asked that Chief Morris extend his thanks and appreciation to the whole department letting them know they make Troutman proud. Councilmember Sally Williams inquired as to the damage to the Troutman fire truck while assisting Statesville. ChiefMorris responded that the ladder truck has heat damage to the front to the extent of $15,000-520,000. Damage to the windshield has been repaired, making the truck usable, and other parts needed to complete the repairs are currently on order. Councilmember George Harris commented that there is a lot of  performing flow testing outside the Town limits.  pride in the building and that ChiefMorris gives a great tour.  IV. PUBLIC COMMENT FROM VISITORS AND GUESTS  The public is invited to address the Town Council with comments or concerns. Public comment is limited to three (3) minutes per individual. Speakers are required to sign in at the podium and are required to adhere to Town Policy #51 Titled: "Policy Governing Comments from the Public at Town. Meetings". However, please note that this regular meeting isb being conducted under an adopted March 30, 2020 State of Emergency Ordinance resulting from the issued NC Governor's Executive Order 121 and revised Executive Oder 151 dated. July 16, 2020. Therefore, at this time "in-person "attendance will be allowed but limited due to social distancing restrictions. Public comments can be received by mail at 400 N. Eastway Drive, Troutman NC 28166, email uvigtroummamnegow, or live stream chat of no more than 350 words. Emails can be received up to 5:00 pm the day of the meeting. (For Live Streaming, go to the link on the home  page on the Town Website at wwwtroutmanne.gov,  Citizen. Jim McNiffa addressed Council stating he has come before Council for the last 5 years requesting a tax decrease with no action taken. He asked how many citizen signatures are needed on a petition before Council will approved to decrease taxes. Mr. McNiff quoted articles from Iredell Free News of quotes made by Petway Mills, Town Auditors and Finance Director Steve Shealy whom had reported on the Town's financial status. He also quoted Mayor Pro Tem Paul Henkel in stating "that the Town is blessed with prosperity". Mayor Pro Tem Henkel responded that his request will be  taken into consideration at budget time once the Town'sneeds are reviewed. There were no live stream comments or comments via email received.  V. NEW BUSINESS  ITEM 9. JIMMY AND BETTY JEAN TROUTMAN SELECTED AS TOWN OF TROUTMAN "CITIZEN OF Three applications for Citizen of the Year was presented to Council for consideration. Following a brief discussion regarding the applicants, Council agreed that the decision is tough due to having three very deserving candidates. Citizen  THE YEAR", (Mayor. Pro Tem Henkel)  of the Year was selected by a show ofhands.  Billie. Jo Powell 1-1 vote by Councilmember Felina Harris  Jimmy and Betty Jean Troutman - 4 votes by Councilmembers Paul Henkel, Sally Williams, George Harris and  Eddie Nau.  38    Jimmy and Betty. Jean Troutman was selected as "Citizen oft the Year" by a vote of4toland will ber recognized (Copied in full, nomination applications is filed on CDt titled: "Town Council Supporting Documents" dated April 5th and ITEM: 10. TROUTMAN FIRE. AND RESCUE: SELECTED ASTOWN ORTROUTMAN "ORGANIZATIONOF Troutman Fire and Rescue was nominated for Town ofTroutman "Organization of the Year". Councilmembers were in agreement that Troutman Fire and Rescue is a great nomination and well deserving expressing thanks and appreciation for their service and dedication, and for stepping up in the community. Troutman Fire and Rescue will be recognized at Upon motion by Councilmember Eddie Nau, seconded by Councilmember George Harris, and unanimously carried, (Copied in full, nomination application is filed on CD titled: "Town Council Supporting Documents" dated April 5th and ITEM11. APPROVAL OF PLANNING AND ZONING BOARD APPOINIMENISREAPFOINIMENTS)  as such at Councils May meeting.  8,2021 in CD Book #1 titled: "Town Council Supporting Documents")  THE YEAR", (Mayor Pro Tem Henkel)  Councils May meeting.  accepted the nomination ofTroutman Fire and Rescue as "Organization oft the Year". 8+,2021 in CD Book #1 titled: "Town Council Supporting Documents") AND NOMINATIONS), (Ronald Wyatt, Town. Manager)  a. Re-appointment of Karen VanVliet as In-Town Member (Term expiring: May 14, 2021) b.F Re-appointment of Kenneth Reid as In-Town Member (Term expiring: May 15, 2021  C.A Appointment ofLoriEberly, Alternate' Town-Member tol Fillt the Unexpired Term of Ray Welsh as a' Voting Member d. Appointment of Frank Burgess as Town-Alternate to Fill Vacant Position ofl Lori Eberly as Inside-Alternate (Term - Nomination tol Iredell County Commissioners for Consideration ofRe-appointment of Mark" Taylor as ETJ Member Upon motion by Councilmember George Harris, seconded by Councilmember Sally Williams, and unanimously carried, (Copied in full, applications to serve are filed on CD titled: "Town Council Supporting Documents" dated April 5th and  (Term expiring 9-13-22) expiring 9-14-23) (Term expiring: 6-30-21)  approved re-appointments, appointments and nomination as presented above. 8,2021 in CD Book #1 titled: "Town Council Supporting Documents") ITEM 12. SET MEETING DATE: FOR: BUDGET WORKSHOP, (Wyatt)  Town Manager Wyatt presented date of May 11,2021 at 9:00am to hold al budget workshop and date of May 25, 2021 for Upon motion by Councilmember Eddie Nau, seconded by Councilmember Felina Harris, and unanimously carried,  asecond meeting date ifneeded.  approved to accept dates tol hold al budget workshop as presented above.  39    VI. ELECTED OFFICIALS/STAFF REPORTS AND COMMENTS  Town Council  Councilmember George Harris  Asked if Council would consider recognition of] Billie Jol Powell and Sherri Saunders for their service to the community. Council was in agreement to recognize Ms. Powell and Ms. Saunders at next month's Informed Council of an event called the "Garden Gallop", a 3 mile run/l mile walk that will be held at Children's Hope Alliance (CHA) on Saturday, April 10th from! 9am-12pm in support ofthe CHA's foster program. Pre-registration through tomorrow is $30 per person and registration on Saturday is $40 per person. Town Manager Wyatt advised Council that the Town has a program/event "Couch to 5K" scheduled for Saturday on the greenway. He stated that in speaking with one of the event organizers of the "Garden Gallop" he has expressed that the greenway will be used for the' Town's event on Saturday. Expressed thanks to Todd Hardy of Public Works for accompanying Town Manager Wyatt of the radio show Wednesday morning and thanked Manager Wyatt for including staff stating it is a great way to  meeting.  Councilmember Sally Williams  showcase staff from various departments.  Expressed thanks and appreciation to staff for the work that they do.  Councilmember Felina Harris  In noting an incident that happened in her neighborhood today, she expressed thanks and appreciation to Interim Police Chief Darrin Payne and the Police Department for being there for the community. She stated she is proud to be a' Troutman resident and to know the Town has officers that care. Stated that all staffi is very capable individuals that do the Town and Council proud each and every day. On behalfofinterest expressed by Town Council, Mayor Pro Tem Henkel requested that" Town Attorney Gary Thomas begin the process of updating the Town Charter to reflect current town ordinançes. He asked how long the process wouldtake. Attorney Thomas responded atl least 31 to41 months and depending on the changes made it may have to go before legislature. Attorney Thomas suggested that a committee be established consisting of several Council members to work with him on updating. No formal action  Mayor Pro Tem Paul Henkel  taken at this time.  Staff  Town Manager Wyatt  Stated that the Town has advertised for the job position of Utility Billing Specialist/Customer Service Representative. Employee Danielle Upright, currently serving in the position of Utility Billing Specialisl/Customer Service Representative has received a promotion to the Planning Department. There Reported that there could be state and federal funding available for infrastructure needs. Letters have been sent to legislators tol lobby on the Town's behalf. Such letters will bei forwarded to Council with the  has been one person interviewed for the advertised position.  weekly staff reports. Town. Attorney Thomas  AskedifCouncil had any questions regarding an emaill he sent out on Tuesday. No questions were voiced.  40    VII. CALL FOR CLOSED SESSION PURSUANT TO NCGS 43-318.11()(6)-PERSONNEL (**) Deleted from  the Agenda  VIII. ADJOURNMENT  Upon motion by Councilmember George Harris, seconded by Councilmember Felina Harris, and unanimously carried,  approved to adjourn the April 8, 2021 Town Council meeting at 7:58 p.m.  Uhuhe  KLuhe Kimberly H. Davis, Town Clerk (")Adjustments the Agenda  W. Paul Henkel, Mayor Pro Tem  : SEAL INCORPORATED 1905 CAROV  to  41