TOWN OF TROUTMAN 400 NORTH EASTWAY DRIVE TROUTMAN, NORTH CAROLINA  TOWN COUNCILAGENDA BRIEFING MEETING MINUTES  May 10, I-400P.ML-Troutman Town Hall Presiding: Mayor Teross W. Young, Jr.  Council Members Present: W. Paul Henkel; Sally P. Williams; George W. Harris; Edward R. Nau; Felina  L.Harris  Council Members Absent: None  StaffPresent: Ronald Wyatt, Town Manager; Kimberly Davis, Town Clerk; Steve Shealy, Financel Director; Gary Thomas, Town Attorney: Emily Watson, Parks and Rec. Director; Jonathan Wells, Interim Planning  Director; Adam Lippard, Public Works Director; Paxton Hix, IT Press Present: Debbie Page, Iredell Free News Others: See attached Sign-In sheet  M MAYOR YOUNG CALLED THE: MAY 10, 2021 AGENDA! BRIEFING MEETING TO ORDER  *Adjustments) to the Agenda Briefing Agenda  Deletion: Agenda Item II (B)(I) Introduction of! Michael Barker, IT Personnel  Mr. Barker was unable to attend the meeting.  Addition: Item 5. Closed Session Pursuant to NCGS 143-318.11(a)3) to consult with attorney.  Adoption oft the Agenda Briefing Agenda  *Upon motion by Councilmember George Harris, seconded by Councilmember Eddie Nau, and unanimously carried, approved the May 10, 2021 Agenda Briefing Agenda as amended.  II. - GENERAL BUSINESS A. Mayor and Council Items Councilmember Eddie Nau  During this time elected officials have the opportunity to make reports, comments and/or ask questions  ofstaff.  Acknowledged and congratulated Troutman's high school and college graduates. Expressed thanks and appreciation to Emily Watson, Parks and Recreation Director for recognizing Teacher Appreciation Week with the display on the Greenway.    Thanked Lt. Darrin Payne for doing a great jobi in taking over the Police Department as Interim  Police Chief. He also thanked Officer Madison Sharpe for a great job.  Councilmember George Harris  In regards to Mr. Jim McNiff's comments at Council's April meeting and his request to lower taxes for the past 5 years, he asked that Mr. McNiffbe given a nice answer ofwhy property taxes are not reduced. Manager Ron Wyatt commented that he and Finance Director Shealy have discussed getting together with Mr. McNiff following the budget workshop and before the' Town Council meeting to explain the budget andi its process for a better understanding of why Council Questioned whether the Town's ETJ extends below Westmoreland Road. Finance Director Shealy stated that when the boundary agreement with Mooresville was updated, the boundary line was moved further south. Manager Wyatt provided a detailed description of the Town's corporate limits and boundary area. Interim Planning Director Wells volunteered to provide Councilmember George Harris a copy ofthe boundary agreement with Mooresville.  cannot uphold his request.  Councilmember Paul Henkel  Commented that he agreed that conversation be held with Mr. McNiffmaking him aware that the  Town's needs are increasing stating that it is the respectful thing to do.  Councilmember Sally Williams  Resulting from staff's weekly report, Councilmember Williams requested that Public Works Director. Adam Lippard explain street spraying. Mr.I Lippard stated that the areal between the curb Thanked Interim Planning Director. Jonathan Wells for the flash drive that contained the redline UDO and the summary ofthe changes. In referencing 9.8.7c regarding ETJ, she commented that int thej past Councilmember Paul Bryant had asked about expanding the' Town's ETJ and requested that Mr. Wells comment on the subject. Mr. Wells stated that George Berger had requested guidance from him regarding expanding the ETJ approximately a year ago. He stated that the Town Council has the authority to extend ETJ as far as a mile from the town's main boundaries. Mr. Berger was concerned ofliabilities ofthe' Town and costi in respect to such expansion. Since hej joined staffin August, ETJ expansion has not come up as a work or discussion item. Thanked Manager Wyatt for including Department Heads in the discussion with Mr. Abernathy from the League ofMunicipalities regarding employee Health Insurance. Asked about the: seat repair for the Durango as reported int the Managers weekly report. Manager Wyatt explained that the brackets on the cages caught the stitching on the seat. Public Works engineered the brackets and Bobby Boger of Statesville repaired the stitching.  and street is sprayed 2 to 3 time a year.  Councilmember Felina Harris  Expressed traffic concerns regarding aj proposed development tol be located: att the end of Winecoff Street and thei impact associated with Winecoffbeing: a one wayi in and a one way out street. She stated that she viewed online the community meeting held by the developer and would like to see the outcome ofthe Traffic Impact Analysis (TIA) once completed and that shel has existing traffic concerns with the current construction oft the apartments on the corner ofWinecoffand) Eastway. Manager Wyatt stated that anytime a new development is proposed, a TIA is required. He continued to explain that the proposed neighborhood will eventually connect to othertown streets providing additional outlets to the development. Manager Wyatt concluded by commenting that he understands and: shares Ms. Harris' concerns; the Town has to have growing pains initially but  they are worth it ini the end.    Thanked Manager Wyatt for inviting staff to the meeting regarding employee insurance. Manager Wyatt explained that the Gilsbar supplemental health insurancel is nol longer going to be available to the Town and the sooner the department heads could make that information to the employees the better. Staffi is looking into other options and possibly offer multiple insurance Announced that she will not be able to attend the regular monthly Council meeting on Thursday. Recognized staffi for a greatj jobi in recognizing teachers and' Teacher Appreciation Weekv with the Congratulated all High School and College graduates on their accomplishments. Made an inquiry regarding Urban Service Districts questioning ifi it involves agreement made with different municipalities pertainingto! howwaterand: sewer service is handled in certain areas asking if that is similar to the agreements the Town has with Mooresville. Interim Planning Director Wells responded that he is familiar with Municipal Service Districts explaining that iti is ameans of providing an additional service through an additional excise on the property taxes allowing the property owners within the municipal service district to have an opportunity to tax themselves and then decide what additional services they want to purchase with those additional revenues that have been generated. He commented that he could see where the Town could extend between municipal boundaries to create municipal water and sewer districts to pay for those types ofs services that are not provided by local governments or the county. Commented that last week was the 1 year remembrance of Officer Sheldon. Remembered Officer Sheldon on his 1 year anniversary ofhis death. He asked that staff send a note to Watauga County Sheriff's Department in show of support and condolences following the  plans that best suits their needs instead of one option fits all.  Mayor Young  signage on the greenway.  deaths of2 officers killed int the line ofduty.  B. Staff Comments/Business  l.lntrodetiomofMiefMiehaearke'FPemems,emal5wanege, 2. Expenditures and Revenue Update, (Steve Shealy, Finance Director)  Finance Director Steve Shealy reported:  Water and sewer billing is up slightly and predicts that from now through September it will April's sales tax is up approximately $20,000 over this time last year which is a 33% increase. The increase is well above what is budgeted. Sales tax is up considerably across the state. Councilmember Williams thanked Public Works Director Lippard and Customer Service Rep. (Copied in full, monthly revenue update is filed on CD titled: Town Council Supporting Documents" dated May 10th and 13th, 2021 in CD Book #1 titled; "Town Council Supporting 3. Independence Day Parade and Fireworks Update, (Emily Watson, Parks & Rec. Director)  continue to climb.  Danielle Upright for their assistance with a water leak at her residence.  Documents")  Parks and Rec. Director Emily Watson reported on the following:  Parade - The Parade Committee Meeting held their Is meeting last week. Currently there are 50 participants registered. Parade sponsor is. J&S Fab, Inc., located on South Eastway Drive.    The committee discussed allowing 3 to 4 food and/or vendor carts along the parade route to provide more of a festival feel. Requested that Council let staff know if they are willing to participate in the parade. The committee is looking into getting a float for Council to ride on Fireworks- Waiting to see ifa and what COVID restrictions will be at Fireworks time. Details surrounding both events depend on COVID: restrictions at the time.  verses riding in vehicles.  OTHER:  Mayor Young asked how the Farmers Market is going. Ms. Watson replied that this begins the Town's 10th season. The 1st week which was last week was rained out. There are currently 14 vendors registered to participate and the total will increase as crops come in. She informed Council that an article about the Farmers Market is coming out in the - Mayor Young asked for volunteers to work with the Town Attorney and Town Manager on updating the Town Charter and review the Town's Ethic policies for a recommendation to Council if needed. Councilmember George Harris volunteered. Councilmember Sally Williams commented she would like to volunteer, but is not sure of her availability. Councilmember Paul Henkel volunteered as a backup for Ms. Williams depending on her schedule. Town Manager Wyatt stated that he did speak with our representative who verified that a Charter update will have to go through as a local House Bill. The Town will need to: submit ani initial draft by the end of February 2022 to get iti int to the next legislation session. Town Attorney Gary Thomas stated the committee will have an initial meeting where he will provide examples of other Town Charters for committee review and Manager Wyatt updated Council regarding the closings on the properties that the Town is acquiring stating that the paperwork is in process and is uncertain of a closing date for the two properties located on Wagner Street and the closing for the lots across the street from Town Hall is tomorrow. The attorney is waiting on banking information. Manager Wyatt asked Mayor Young if he wanted to handle signing the paperwork or authorize him to sign. on the' Town behalf. Mayor Young stated that he is used to the process and would bel happy  Statesville Record and Landmark tomorrow.  discussion followed by drafting a document.  tol handle the paperwork.  4. Overview of the Upcoming Regular May 13, 2021 Meeting Agenda Items Scheduled to be Town Manger Wyatt briefly reviewed agenda items as presented on the May 13th Town Council Under Consent Agenda: approval oft three sets ofr minutes; resolution approving financing terms and ab budget amendment for property acquisition for the three parcels located on North Eastway Drive; request for setting a Public Hearing date of. June 10, 2021 for three separate annexations; adoption of a resolution approving the Town's local water supply plan; and a resolution supporting the  Presented, (Wyatt) meeting agenda.  continuation ofNatural Gas as a sustainable energy source. Two kecognitonsPresenations is be made: 1)"Citizens oft the Year"; and 2) "Organization ofthe Year".    Under New Business: Interim Planning Director. Jonathan Wells will present text amendment TA- 21-02 amending the Town's Unified development Ordinance (UDO)for the implementation of NCGS 160D requirements where a Public Hearing will be held before Council consideration of approval. Mr. Wells addressed Council stating that the amendment does not change procedure or process; it will basically align the UDO: to state statutes. Deadline for approval is. July 1,2021. 5. Hold Closed Session Pursuant to General Slalute185318.1100) Consult with. Attorney Mayor Young called fora Closed Session pursuant tol North Carolina General Statutes (NCGS) 143- Along with Mayor Young and' Town Council, Town Manager Ronald Wyatt, Town Clerk Kimberly *Upon motion by Councilmember Paul Henkel, seconded by Councilmember George Harris, and unanimously carried, approved to hold a Closed Session pursuant to NCGS 143-318.11(a)03) to  318.11(a)(3) to consult with attorney.  Davis, and Town Attorney Gary Thomas joined the Closed Session.  consult with attorney.  Mayor Young Opened the Closed Session.  **MINUTES OF CLOSED SESSION HAVE BEEN SEALED UNTIL SUCH TIME PUBLIC INSPECTIONWILLNOLONGER FRUSTRATE THE PURPOSE OF THE CLOSEDSESSION-:  Closing ofClosed. Session and Reconvene Open Session unanimously carried, approved to reconvene open session. Action taken as a result oft the Closed Session - None  *Upon motion by Councilmember Paul Henkel, seconded by Councilmember Sally Williams, and  II. ADJOURNMENT  *Upon motion by Councilmember George Harris, seconded by Councilmember Felina Harris, and  unanimously carried, approved to adjourn the Agenda Briefing ofMay I0, 2021.  Time ofs adjournment: 6:12p p.m.  claou W. Teross W. Young, J, 1IIIRST I OF. TROU SEAL INCORPORATED 1905 CAT  KA  LAE  (*)Motion(s) (**)Addition(s)