TOWN OF TROUTMAN 400 NORTH EASTWAY: DRIVE TROUTMAN, NORTH CAROLINA  TOWN COUNCIL AGENDA BRIEFING MEETING MINUTES  June' 7, 2021 - 4:00 P.M. - Troutman Town Hall Presiding: Mayor Teross W. Young, Jr.  Council Members Present: W. Paul Henkel; Sally P. Williams; George W. Harris; Edward R. Nau; Felina  L. Harris  Council Members. Absent: None  StaffPresent: Ronald Wyatt, Town Manager; Kimberly Davis, Town Clerk; Steve Shealy, Financel Director; Gary Thomas, Town Attorney: Emily Watson, Parks and Rec. Director; Jonathan Wells, Interim Planning  Director; Adam Lippard, Public Works Director, Michael Barker, IT  Press Present: Debbie Page, Iredell Free News Others: See attached Sign-In sheet  IN MAYOR YOUNG CALLED THE MAY 10, 2021 AGENDA: BRIEFING MEETING TO ORDER  A Adjustment(s) to the. Agenda Briefing Agenda  None  Adoption of the. Agenda Briefing Agenda  *Upon motion by Councilmember Sally Williams, seconded by Councilmember George Harris, and unanimously carried, approved the June 7, 2021 Agenda Briefing Agenda as presented.  I. GENERAL BUSINESS A. Mayor and Council Items  During this time elected officials have the opportunity to make reports, comments and/or ask questions  ofs staff.  Councilmember Felina Harris Councimember Sally Williams  Commented on the signs around Town about the Town Manager and was glad for the recognition. Asked for updates regarding sandwich signs and the dumpsters at Kat's Patch. Town Manager  Wyatt commented hei is working on both items.    Asked for an official update regarding the November election. Town Manager Wyatt responded that nothing is definite through legislation. In speaking with Representatives Jeff McNeely and Grey Mills unless something unexpected happens there is not going to be an election in Troutman this year and that the Town may want to consider adoption ofa Resolution. In waiting to next year itv would be a significant cost savings for the County. Town Attorney stated that the legislation has passed that stops elections (due to late census data) and from what he has seen it only pertains to municipalities that have districts. Councilmember Williams commented that she cannot see that it would be reasonable, expense wise for the county tol hold an election for three small municipalities.  Town Manager Wyatt to follow up and report back to Council ai final decision.  Councilmember Eddie Nau Parties in the Park.  Thanked Shellem Cline for recording his video andj putting his hometown in ag great light. Suggested recognizing him with a Proclamation sometime in the future and possibly book him for one oft the Voiced issues regarding the lack of up-keeping at Exit 421 by NCDOT. He requested that the Town reach out and complain to NCDOT regarding Exit 42 issues expressing that Troutman should not bear the burden inj paying for upkeep. He spoke of complaints posted on Facebook suggesting that the Town let them know that clean-up of Exit 42 is not the Town's responsibility. Town Manager Wyatt spoke in regards to NCDOT funding shortfalls and agreed to follow up with NCDOT. Asked Parks & Rec. Director Emily Watson her thoughts on the success of the 1st year using the ballfields. Ms. Watson stated although the fields definitely were needed, it was a struggle with trying to schedule teams, finish the fence project as well as being in the transition period of ending the Thanked the' Town Manager for being responsive to an issue on Perry Road and meeting with Citizen  Councilmember George Harris  interlocal agreement with the county and staffing changes. Jim McNiff regarding his budget concern as requested by Council.  Councilmember Paul Henkel  In regards to opening of the ballfields, he expressed that he was glad the Town could fill a Agreed with Councilmember Nau's comments regarding NCDOT negligence commenting that for the sake of the looks of the Town and for the citizens, the Town may have to bite the bullet and spend Town funds for maintenance and beautification since the state has fallen behind. He stated he would support the Town Manager in what has to be done on a minimum basis to keep the Town Commented he is looking forward to the Independence Day Parade, festival and fireworks. Itwill  community need when other ballfields were not available.  looking nice.  be good for the community.  Mayor Young  Inr regards to the clean-up needs at Exit 42 he asked that ifTown Manager Wyatt would constructa letter to send to Senator Sawyer outlining the Town's concerns of DOT's lack of attention at Exit Asked for an update regarding the parking lot for the ballfields. Town Manager Wyatt responded that there have been a lot of concrete poured. Ifweather holds out the project should be complete by the middle of June. A brief discussion was held regarding the need for additional rental Recognized Troutman Fire and Rescue commenting that he received a call from Huntersville's Mayor expressing thanks and appreciation to Troutman Fire and Rescue for their response to his  42 stating that he will be happy to: signi it,  space/shelters including cost effective pre-fab structures.  wife who fell and broke her arm while visiting the State Park over the weekend.    B. Staffc Comments/Business  1. Introduction of Michael Barker, IT Personnel, (Ronald Wyatt, Town Manager)  Town Manager Wyatt introduced Michael Barker the Town's part time in-house IT personnel. He stated that Mr. Barker's full time career is IT. He is a father of five, works with Troutman Youth and Athletic Association (TYAA) and sits on the Troutman Parks and Recreation Committee.  2. Monthly Revenue Update, (Steve Shealy, Finance. Director)  Finance Director Steve Shealyreported that May'ssalest tax, property tax, and water and sewerb billing are up across the board compared to last year. As the year winds down, Council will find that the Town came through a very difficult trying year quite admirably and that the Town is in a sound (Copied in full, monthly revenue update is filed on CD titled; Town Council Supporting Documents" dated June 7th and 10th, 2021 in CD Book #1 titled: "Town Council Supporting Documents") 3. Issuance ofDebt for Property Acquisition for Three Lot Located on North Eastway Drive  financial condition.  a. Call for Public Hearing  Mayor Young Opened the Public Hearing  Finance Director Steve Shealy stated that this is part of the financing process required for property acquisition. The Town has received a good proposal for financing through Truist Bank with a proposed 2.58% interest rate on a 10 year term. He stated that in this particular case with the dollar amount being less than $500,000 the Town is not required to go through the Local Goverment  Commission (LGC) approval process. Mayor Young Closed the Public. Hearing b. Consider Approval of] Financing (Truist Bank)  Upon motion by Councimember Eddie Nau, seconded by Councilmember Sally Williams, and (Copied in full, public hearing notification is filed on CD titled: Town Council Supporting Documents" dated June 7th and 10th, 2021 in CD Book #1 titled: "Town Council Supporting  unanimously carried, financing through Truist Bank was approved.  Documents")    4. Overview of the Upcoming Regular June 10, 2021 Meeting Agenda Items Scheduled to be Town Manager Wyatt briefly reviewed agenda items as presented on the June 10h Town Council  Presented, (Wyatt) meeting agenda. Under Consent Agenda:  Approval of three sets of minutes Year-end budget amendment  Building elevations for proposed Burger King and Lowes  Amendment to the Interlocal Agreement between the Town of] Mooresville, Town ofI Davidson, Town ofTroutman, City of Statesville and Iredell County Creating the Lake Norman Regional  Transportation Commission extending the termination date.  Under kcontonvy/resmatons  Introduction of Cameron Jones, the Police Department's new. Investigator  Recognition(s) of] Billie Jol Powell and Sherri Saunders for their contributions to the Town, Interim Planning Director Jonathan Wells will be presenting an annexation request AX-21-03 for 3861 Murdock Road (Item 11), and ai rezoning request RZ-21-01 forp propertylocated on South APublic Hearing will be held for the 2021-22 FY Budget followed by Council's consideration  Under New Business:  Eastway Drive (Item 12) (public hearings are scheduled for both items).  ofapproval.  5. Hold Closed Session Pursuant to General Statutes 143-318.11(a)(6) Personnel  Mayor Young called for a Closed Session pursuant to North Carolina General Statutes (NCGS) 143- Along with Mayor Young and Town Council, Town Manager Ronald Wyatt, Town Clerk Kimberly *Upon motion by Councilmember Paul Henkel, seconded by Councilmember George Harris, and unanimously carried, approved to hold a Closed Session pursuant to NCGS 143-318.11(a)(6) to  318.11(a)(6) to discuss personnel.  Davis, and Town Attorney Gary Thomas;joined the Closed Session.  discuss personnel.  Mayor Young Opened the Closed Session.  **MINUTES OF CLOSED SESSION HAVE BEEN SEALED UNTIL SUCH TIME PUBLIC INSPECTION WILL NO LONGER FRUSTRATE THE PURPOSE OF THE CLOSED  SESSION**  Closing of Closed Session and. Reconvene Open Session    II. ADJOURNMENT  *Upon motion by Councilmember George Harris, seconded by Councilmember Felina Harris, and  unanimously carried, approved to adjourn the Agenda Briefing of June 7,2 2021.  Time ofadjournment: 6:15 p.m.  U. pos Young/r,  Teross W. chy  AIV IN OEIROU SEAL INCORPORATED 1905  Kimberly H. Davis, TownClerk bhtil  (*)Motion(s) ("**)Addition(s)