EPHRATA CITY COUNCIL  MAYOR BRUCE REIM MAYOR PRO-TEM WILLIAM COE COUNCIL MEMBERS: KATHLEEN ALLSTOT. KATHLEENI HARRIS.  SARAH MCDONNELL.  MILLARD. MATT MOORE, TONY MORA.  CITY ADMINISTRATOR MIKE WARREN AGENDA FOR May 12, 2022 - COUNCIL STUDY SESSION  ZOOM - TO PARTICIPATE BY PHONE DIAL 1-253-215-8782, follow prompts  City of Ephrata Meeting ID: 642-397-7833#  7:00 PM  1. Called to Order 2. Roll Call  3. Council Consideration:  1. Review Job Description for City Administrator  4. Adjourn    CITY ADMINISTRATOR  DEPARTMENT: ADMINISTRATION  Under the direction of the Mayor, this classification is responsible for the execution of the Mayor's vision and providing professional managerial leadership and strategic direction to all City departments, including the administration and coordination of the activities and functions of the various city officers, departments, commission and boards in implementing the requirements of the city ordinances and the polices adopted by the City Council. This Classification is responsible for developing effective working relationships with elected, administrative and program officials to ensure cooperation and efficient cost-effective operation of city govemment. This classification is appointed at-will by the Mayor andi is responsible for overseeing the daily operations of the city and carrying outt the decisions in support of the City Council and Mayor. This classification has wide latitude for independent judgment and effective action thati is aligned with the goals  of the city as established byt the Mayor and the City Council.  ESSENTIAL FUNCTIONS:  Any of thet following duties may be performed. These examples are representative and do noti include all  specific tasks an incumbent may be expected to perform:  Duties:  Performs general management of the City by working with department directors to achieve the policy direction and priorities established by the Mayor; facilitates and encourages Advises and assists the Mayor and City Council in the formulation and establishment of administrative policies fore efficient cost-effective operation of city government departments and offices, as well as developing policy related to the general future direction of city government. Assists the Mayor in planning and evaluating department directors' performance; establishes performance requirements and personal development goals; provides coaching, mentoring and professional development opportunities; makes recommendations to the Mayor on resolving Reports regularly to the Mayor concerning the status of all assignments, duties, projects and functions oft the various city offices, departments, commissions and boards. Reports to and advises the Mayor and City Council as appropriate, on immediate ande emerging municipal issues. Assists the Mayor with review of the preparation of the City's budget for the Mayor's and Council's approval; monitors thel budget andi informs the Mayor of significant changes, impacts ori issues; Directs the annual budget preparation and submittal to the City Council and monitors budget Assists the Mayor in advising and furnishing leadership to civic organizations dealing with specific Prepares Public Service Announcements to keep the public informed of emergencies as well as other Directs the preparation of the Council agenda, furnishing pertinent documents, reports and briefings as needed; directs and provides guidance to City staff presenters. Assists thel Mayor in developing and implementing his/her yearly goals and objectives; develops strategic plans with department administrators to aligns project outcomes with the goals.  interdepartmental collaboration and cooperation.  management performance issues.  recommends alternatives to resolve budgetary issues.  compliance on monthly basis. items affecting the city's welfare. items of public concern.  Attends various civic and business meetings on behalf of the city.    Knowledge, Skills and Abilities: Knowledge of:  Principles and practices of municipal administration: to include municipal budgeting; Principles and methods of leadership, management and supervision; State laws, City ordinances, rules and regulations relating to the administration of City Municipal government and its interrelationship with the business community; Capital improvement programming and funding methods; City organization, operations, policies and objectives; Interpersonal skills using respect, tact, patience and courtesy Build effective working relationships with elected officials; interpretations and resource allocation issues; Effectively supervise and evaluate department directors; Analyze situations accurately and adopt an effective course of action; Tod deal with diverse view points and personalities; Toe effectively manage a mutt-generational. workforce; effective management of the City;  government;  Ability to:  Work with department directors to facilitate City projects, programs and policies; Review and make recommendations on complex personnel and performance issues, policy Effectively bring unity and teamwork within city departments and community organizations; Work directly with the Mayori in developing and recommending policies and procedures for the Establish cooperation and effective communication within the Executive Department and with other City departments, outside agencies, private organizations and the public; Communicate effectively both orally andi in writing; prepare and deliver oral presentations. Serve as primary administrative contact with the Mayor for City Council members; supports the Mayor in efforts toi inform the Council oni important issues; acts as an administrative resource to Coordinate between the Mayor, City Council, City officials, governmental agencies and the community; meet with State andi federal officials and legislators to represent the City of Serve on various regional committees and task forces as necessary; cooperates with elected officials and staff of neighboring communities on common concerns; assists the Mayor and the Confer with the City Attorney to assure that City laws and ordinances are carried out; assures compliance with applicable federal, State and local laws, codes and regulations. Analyze operations to evaluate performance of city staff in meeting objectives and to determine areas of potential cost reduction, program improvement, or policy change.  Council in meeting goals and objectives. Ephrata's viewpoint on legislative matters. Council ini their roles on various regional committees. Perform collective bargaining agreement negotiations. Perform related duties as assigned. Supervisory Responsibility: Work Environment: meetings as needed. Physical Demands:  This position directly supervises the following positions: City Clerk/Finance Director, Community Development Director, Community Relations Director, PublicWorks Director, Police Chief, and Fire Chief. Worki is primarily performedi in an office environment with early morning, evening and weekend (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. The City of Ephrata provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Driving for this position would typically bel less than 51 hours a workweek. If driving on city business,  Driving:  must meet and follow all driving requirements.    QUALIFICATIONS:  Minimum Required Education & Experience  Bachelor's Degree from an accredited college or university in Public Administration or a closely Five (5) years of senior publiç-sector management experience, such as a city manager or city administrator, deputylassistant or department director in a city, county or other applicable public-  related field; and  sector agency of similar or greater complexity and size; or Ane equivalent combination of experience and education may be considered.  Preferred Education & Experience  Master's Degree from an accredited college or universityi in Public Administration, Business Seven (7) years of senior public-sector management experience, such as a city manager or city administrator, deputylassistant or department directori in a city, county or other applicable public-  Management or closely related field; and  sector agency of similar or greater complexity and size. Membership with International City/County Management Association. Membership with Washington City/County Management Association. Residency in Ephrata is strongly preferred.  Criminal Conviction Standards  The successful incumbent will or may! have access to as secured/contidential facility or computer system(s). As a result, the City of Ephrata will be conducting an extensive criminal background checkby  law enforcement agencies, which mayi include fingerprinting.  ADDITIONAL! INFORMATION:  This position is exempt from FLSA overtime regulations and is an at-will Mayor appointed position