PATA  EPHRATA CITY COUNCIL  MAYOR BRLCEREIN  MAYOR PRO-TEM WILLIANICOE  KTHLEEN NSIOISRNINICDONNI IL. VALLI: MILLARD,  NNITNOORL.IONI MORA,MARK WANKE CITY WDMINISIRVIOR: MIKE WARREN  -AGENDA FOR December 16, 2020-  ZOOM VIDEO MtpceSTA  OR  CALL INI PHONE NUMBER 1-253-215-8782, follow prompts  City of] Ephrata Meeting ID: 642-397-7833  7:00PM  REGULARSESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording ofl Meeting: No  5. Additions or corrections to published Agenda 6. Presentations: Ephrata School Superintendent, Tim Payne  II  CONSENT AGENDA  1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: December 2, 2020 3. Approval of Special Event Application:  III STAFF.COMMITTEE. & AGENCY REPORTS  IV CLOSED RECORD DECISIONS IRCWCHAPTERSX 36,420 OPENPUBLICI INPUTI NOTR PERMITTEDI  BILLS: Allstot, Moore, Millard    V  PUBLICHEARINGS  l-Si-*earCapial-Feilies-PantpiHe- - Postponed pending Planning Commission Review  VI ORDINANCES & RESOLUTIONS  1. Ordinance 20-07 - Fee Schedule and Charges for City Services 2. Ordinance 20-08 - Supplemental Appropriations for 20201 Budget  VII ITEMS FOR COUNCIL CONSIDERATION 1. Discussion of] Board Appointments  VIII ITEMS FOR COUNCIL ACTION  1. Approval of Amended RenoSys Contract to Re-Surface Splash Zone 3. Authorize Administration to enter Lease Agreement for Xerox Copier  2. Approval ofLodging Tax Advisory Committee (LTAC) Tourism Funding Allocations for 4. Extension of Resolution 20-015 City Hall Closure and Establishing Employee Compensation  2021  during COVID-19 Health Crisis  IX CITY ADMINISTRATOR REPORT  BILLS: Allstot. Moore, Milard    REQUEST TO BE ON COUNCIL AGENDA  DATE:  1z120zD  NAME: im faype  ADDRESS: Ih 4b Ava A, Ephrata School  Dshia  ESTIMATED TIME OF PRESENTATION: 10 niniks DESCRIBE SUBJECT YOU WISH TO DISCUSS:  Tum Wowld khe 4o feview he  D.shls ApCohung Leny in febuany 2021.  SIGNATURE:  2346  Note: Please attach any information you wish to be distributed to council and staff.    CITY COUNCIL MINUTES  December 02, 2020  City Council of the City of] Ephrata, Grant County Washington met in regular session on December 02, 2020. The meeting was called to order at 6:30 p.m. by Mayor Bruce Reim and adjourned to executive session to discuss sale or acquisition of real estate (RCW4230110()0) for approximately thirty minutes. Executive session adjourned, no decisions were made or action taken. Meeting reconvened at 7:00 p.m. Due to the COVID-19 Pandemic and Governor Inslee's Proclamation 20-28, this meeting Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council  isb being conducted remotely using the ZOOM video conferencing.  members Mark Wanke, Matt Moore, Valli Millard, Sarah McDonnell, Tony Mora and Kathleen Allstot City Administrator Mike Warren, City Attorney Anna Franz, Public Works Director Bill Sangster, Community Development Director Dan Leavitt, Community Relations Director Traci Bennett, Fire ChiefJ Jeremy Burns, Police Chief Kurt Adkinson, and City Clerk/Finance Director Leslie Trachsler  Staff Present:  No public signed up to speak.  Agenda: There were no additions or corrections to the agenda  Presentations: None Motion carried.  Consent Agenda: Motion was made to approve consent agenda. (m/s Millard/Wanke)  Items on the consent agenda are as follows:  Claims #92681 through #92716 in the amount of $406,248.26 Payroll Checks #46769 through #46782 in the amount of $31,753.13 Payroll Claims #92652 through #92669 in the amount of $234,845.89 Payroll Direct Debit in the amount of $6,000.00 Payroll Direct Deposit in the amount of $181,895.39 Claim #92647 through #92651 in the amount of $1,567.68 Claims #92670 through #92680 in the amount of $46,104.50    VOID Check #92646-F Printing Error VOID Manual Check #92102020 in the amount of $(224.22) VOID Check #92474 in the amount of $(840.00) Minutes of the November 18, 2020 Council meeting  Set Public Hearing on Six Year Capital Facilities Plan - December 16, 2020 at  7:00 p.m.  Special Event Applications:  Ephrata Food Bank Christmas Boxes  Committee Reports - Grant County Economic Development Council (EDC) Report: Council member Coe gave an update on what is going on at Grant County EDC. They have facilitated 34 small business grants for Ephrata businesses totaling over $310,000, Department Of Commerce has announced a new grant for small businesses beginning today. Grant County EDC is the busiest in the state as far as interest/projects. The EDC has an employee who has been certified to fly drones which is helpful to promote business/land development. They have been working with the Small Business Development Council to do a virtual trade show. Council member Coe advised that there isal lot going on at the EDC and there has been lots ofi interest and prospective projects. Public Hearing - Ordinance 20-06 City of Ephrata 2021 Budget: Mayor Reim opened public hearing at 7:06 p.m. This is the 2nd, public hearing on the 2021 Budget. Director Trachsler gave al brief staff report. There have been no changes or modifications since the last presentation. The proposed budget is 25% more than 2021 due to two major construction projects as well as several planned capital improvements and savings for future equipment purchases. The proposed 2021 budget is $22,414,280. Council discussion ensued. There being no public comment Mayor closed public hearing Ordinance 20-06-2 2021 City of Ephrata Budget: Motion to approve and accept Ordinance 20-06 adopting the final Budget for the City of Ephrata for the year ending Upgrade Meter Reading Handheld Units and Software: Our current meter reading units and the supporting software are in excess of IO years old and are no longer being supported by the supply vendor. In order to assure uninterrupted ability to read all our water meters an upgrade is warranted. The proposed software will integrate with the current billing software and the units will work with the radio read meters. Motion to authorize Administration to execute Maintenance and Service Agreements and toj proceed with the purchase of handheld meter reading units and supporting software. Professional Service Agreement - Martin-Morris Agency: Administrator Warren advised that the City has an established relationship with Martin-Morris Agency as our Insurance Broker since before 2008. This Professional Service Agreement formalizes our  at 7:10 p.m.  December 31, 2021. (m/s Coe/Millard) Motion carried.  (m/s Moore/McDonnell) Motion carried.    relationship and is required by the Washington State Insurance Commissioner. Administrator Warren advised that legal counsel has reviewed and made modification. Motion to authorize Administration to execute Professional Service Agreement with Martin-Morris Agency, Inc. as amended by counsel. (m/s Wanke/Moore) Council discussion ensued regarding obtaining quotes from otherinsurance brokers for the next  year, motion carried.  City Administrator Report: None at this time.  There being no further business meeting adjourned at 7:17 p.m.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    DATE:  December 10, 2020  Deparcment: City Clerk/Finance  Past Activity  Continue to support other departments and commissions Working with Mayor/Administrator on COVID-19 related issues Utility Relief application and payment agreement form 2021 Budget - Prepare for Council Approval Certify AdValorem Taxes to County COVID-19 Small Business Grant Program-received reimbursement request Library Re-Roof Project Prepare ordinance to amend 2020 Budget Prepare ordinance to set 2021 Charges and Fees  Monthly duties as assigned  Future Activity  Normal monthly duties Monthly Balancing of all financial transactions Prepare and submit monthly tax reports Monitor revenues/expenses of the City Monitor Budget Attend all Council Meetings Initiate Legal Publications as required Provide and monitor requests for Public Records Monitor Records retention/lestruction End of! Month Payroll process Monthly/Quarterly PR Reports Address Human Resource issues Support staffin their daily operations Support City Administrator tOCOVID-19  Monthly Civil Service Commission meetings - suspended due Attend LEOFFII Disability Board monthly meetings- virtually Continue Utility Relief Application and Payment Agreement Entry level police officer vacancy recruitment Library Re-Roof Project - in final stages Preparing for work from home scenario Prepare ordinance for Sanitation and Pool fee increases Non-essential spending has been frozen as per Council direction Coverage for employce vacations; preparing for End of Year County approved Resolution 20-089 increasing the solid waste disposal fees at the landfill from $27.80t to! $47.62 pert ton. New  Server upgrades  Budget Concerns Other Issues  Monitoring revenues closely  processes  rates goi into effect March 1,2021.    Oits Counolt Parks and Reoreation  December9,2020  EPHRATA PARKS & RECREATION PAST ACTIVITX: 1.P Parks Commission:  a. November; no quorum 2. ecreation/Communiy Programming:  Sam's Dance class canceled due to COVID restrictions b. Planning ofwinter programs and activities placed on hold due to COVID  3. Parks:  a. Parks closed for the season 4. Public Relations/Tourism:  Distributed all CARES Act awards  Prepared minutes/memo for Council to approve. Lodging Tax awards Continued reviewing RFP'sreceived for city web site development a. Ephrata Food Bank Food Christmas Baskets distribution  5. Special Events: 6, Recreation Supervisor:  a. Researching programs and activities with COVID-19 safety measures  . Assisting phone in utilities customers Installed new monitors at city hall d. Completed year position probation  7. Splash Zone:  a. Prepared contract with RenoSys for Council approval for pool resurfacing in 2022  OTORE GOALS/CMIT: 2. Continuing to work with and support various community groups  1. Continuing administrative duties 3. Develop a park reservation system 4. Develop tree replacement program 5. Surviving COVID lock down    NORTHLAND  November 30, 2020 City of Ephrata 121 Alder StSW Ephrata, Washington 98823 Attn: City Administrator Dear Sir or Madam,  "  RE: Cable Television Rate Increase Notice  Northland Cable Television, Inc. has continued to invest in its networks in an effort to bring the communities it serves next-generation services. As we make plans for 2021, we have evaluated our expenses and determined that the amount we pay to bring popular video programming to our customers Depending on a customer's subscription choice, the following rate increases (exclusive oft taxes and fees)  continues to increase significantly.  will take effect on billing statements received by customers after January 1,2021:  Non-Promotional Video Expanded Service  $6.00 $6.16 $0.25 $0.25 per piece  Broadcast TVFee Sports Surcharge Video Equipment  We hope you are aware that we are very sensitive to the impact that any increase in the rates we charge has on our customers, and take our obligation of providing communication services in your community seriously. We will continue to work hard to provide the greatest quality of service at the best possible value, and you have our pledge that we will work daily to enhance your experience with Northland.  Please feel free to contact me at 785-301-2096 if you have any questions.  Sincerely, KK Travis Kohlrus Regional VP of Operations Northland Cable Television, Inc.  Northland Cable1 Television I Four International Drive I Suite 330 I Rye Brook, NY 10573    DATE: December 16, 2020 ITEM: Ordinances & Resolutions  SUMMARY  1. Ordinance 20-07 - Fee Schedule and Charges for City Services. Council philosophy has been to make small Incremental Increases to City's fees and charges on a yearly basis by the amount of the CPI fori that year. Historically, we have used the September CPI-W. This yeart that rate Is 2. Ordinance 20-08 Amendment to the 2020 Budget. This Is our annual review of actual expenditures to budget. By law, expenditures cannot  2.1%.  exceed the budgeted amount.  BUDGET IMPACTS  1. Allows the City to maintain consistency with past practice and stay up with  the cost of operation and maintenance fees.  2. Unknown ati this time.  RECOMMENDATION Staff recommends acceptance and approval of alli items. ENABLING ACTIONS Motion to Authorize, Confirm or Approve and Accept. All Items.  Ify you have any questions, concerns, or require additional information; please contact me  prior to the meeting.    CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager Leslie Trachsler, Financel Director December 7,2020 Ordinances and Resolutions Fee Schedule and Charges for City Services  To: From: Date: Proceeding" Type: Subject:  Legislative History: December 16, 2020 N/A Council Approval  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: Council philosophy has been to make small incremental increases to the City's fees and charges on a yearly basis by the amount of the CPI for that year. Historically we Discussion/Analysis: All rates have been increased by 2.1% with the exception of the sewer rates. In order to cover the loan received for the upgrades to the sewer collection system and the wastewater treatment facility, sewer rates will need to crease beyond the CPI. Taking into account the payoff of the construction loan on the wastewater treatment facility in 2020 and rolling those dollars into the new loan it was then calculated that the City will need to increase This ordinance does not reflect the increased rates for sanitation. Since the County will not be implementing their new fees at the landfill until March 1, 2021, we did not want to initiate those fees until necessary. Staff will present those rates the first meeting in January as they cannot go Additionally, this ordinance does not reflect any increases to the rates at Splash Zone. Director Bennett will discuss with the Parks Commission what those rates should be before bringing before Council for action. Itisadvised that they bei increased by at least CPI to help defray some  have used the September CPI-W, this year that rate is 2.1%.  the sewer rates by $1/year for the next! 5 years (2021-2025).  into effect until 45 days after Council approval.  of the operational costs.  Pageiof2    Staff Recommendation: Council approve and accept Ordinance 20-07 amending EMC 3.35 Financial Implications: Allows the City to maintain consistency with past practice and stay up  entitled' "Fee! Schedule and Charges for City Services". with the cost of operationandi maintenance.  Attachments A.  Ordinance 20-07 w/Exhibit A  Legal Review  Thet following documents are attached and subject to legal review:  Date Reviewed! by Legal Counsel N/A  Type of Document  Title of Document  Page 2of2    ORDINANCE 20-07  AN ORDINANCE AMENDING EPHRATA MUNICPAL CODE CHAPTER 3.35 ENTITLED "FEE SCHEDULE AND CHARGES FOR CITY SERVICES" ADJUSTING THE FEES FOR VARIOUS CITY SERVICES IN ORDER TO MORE ACCURATELY REFLECT THE CITY'S ACTUAL EXPENSES; AND ESTABLISHING AN EFFECTIVE  DATE  THE CITY COUNCIL OF THE CITY OF EPHRATA DO ORDAIN AS FOLLOWS: Section .Amendment of Chapter 3.35 EMC Fee Schedule. The City of] Ephrata Fee Schedule attached to Chapter 3.35 Ephrata Municipal Code as Exhibit Ai is hereby amended to provide in its entirety as set forth in Exhibit A to this ordinance, attached hereto and incorporated herein as Section 2. Effective Date. This ordinance shall be in full force and take effect January 1, 2021. PASSED by the City Council of the City of Ephrata, Washington this 16th day of December,  ifset forth in full.  2020.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk APPROVE AST TOI FORM:  Katherine Kenison, City Attorney PASSED the 16" day of December, 2020 APPROVED the 16th day of December, 2020 PUBLISHED the 17h day of December, 2020  Ord20-07    CITY OF EPHRATA FEE SCHEDULE EXHIBIT A (EMC3.35)  Ord. 11-11, 11-20, 12-12, 12-15, 12-21, 12-23, 13-19, 14-11, Ord 14-19, Ord15-21, Ord. 16-22, Ord. 17-12, Ord 18-03, Ord 18-24, Ord 19-09  CIVIL PENALTY CODE  Code Reference  DESCRIPTION  FEE  PUBLICRECORDS FEE SCHEDULE  .15 cents a page .10 cents a page attachments  Paper Copies scanning  *Two-sided document equals 2 pages .05 cents each per every 4 electronic files or  Scanned Copies or use of agency equipment for Records uploaded to email, cloud-based storage,  CD/DVD, or flash drive  Records Transmitted in electronic format or for use of .10 cents a gigabyte  agency equipment to send records electronically Digital Storage Media Device (CD/DVD, flash drive)  Actual Cost of Device $3.50/map Actual Cost Container + Actual Cost  Arch 24' x3 36' map Envelope Postage  When the request would require the use ofIT expertise to prepare data compilations or when such customized access service are not used by the agency for other business purpose, the agency may charge the actual cost. The agency must notify the requestor thati it will be doing a customized: service and can require a 10 percent deposit per RCW  Customized Service Charge  42.56.120(4).  The City of Ephrata has at five dollar ($5.00) de minimis for each records request. Anything over ($5.00) five  dollars, the requestor is required to pay.  Ord 20-07  3-1    PUBLIC SAFETY FEES  1.12.010 1.12.010 1.12.010  Assessment For Filing the Cause Assessment for Service of Subpoenas -6 each Assessment for Service of Arrest Warrants each  $57.80 59.00 $57.8059.00 $57.8059.00  Local Record Check (person w/no record) + clearance letter for  2.56.010  visa/passport- per name  Free $6.05 6.20 first card $2.75 2.80/ea add'l card $57.80 59.00 IRS Mileage $86-50 88.30 $287.80 293.85 $115-50118.00 $230.40; 235.25 $57.8059.00  Fingerprint card for (appliçants ofr real estate/naturalization  2.56.010 2.56.030 2.56.030 6.22.060 6.22.065 6.22.065 6.22.065 10.10.060  etc.) Ephrata residents Serving Arrest Warrant Mileage to service Arrest Warrant False Alarm 3rd response within 61 months False Fire Alarm - 3rd response within 6 months  False Fire Alarm Failure to notify Fire Dept of testing system - False Fire Alarm Failure to notify Fire Dept of testing system - Police Administrative Processing Fee Confiscation of  First Response Second Response motorized foot scooter  Ord 20-07  3-2    Code 8.05.040 8.05.040 8.05.040 8.05.040 8.05.050 8.05.060 8.05.060 8.05.060 8.05.071 8.05.080 8.05.080 8.05.080 8.05.080 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 Ord20-07  ANIMAL CONTROL FEES  FEE $11-3011.50 $33-60 34.30 Free $2.502.55 $ 610.00  Penalty  Dog License Neutered/Spayed Dog License Unneutere/Unspayed Dog License Seeing Eye/Government Police Dog Dog License - Replacement Rabies control/electronic chip failure to comply  C-01 C-05 C-01 C-01 C-01  Potentially Dangerous Dog Running at Large 1st offense $ 250.00 Potentially Dangerous Dog Running at Large 2nd offense $ 610.00 Potentially Dangerous Dog Running at Large 3rd offense  (dog destroyed)  $ 610.00 $ 610.00 $11.85 12.10 $23-25 23.75 $40.20 41.05 $11.85 12.10 $ 33.00 $ 65.00 $ 160.00 $ 610.00 $ 33.00 $ 80.00 $ 160.00 $ 51.00 $ 160.00 $ 312.00 $ 33.00 $ 80.00 $ 160.00 $ 33.00 $ 80.00 $ 80.00 $ 312.00 $ 60.00  Dangerous Dog Failure to Comply Impound Fees - 1st offense Impound Fees 2nd offense Impound Fees All subsequent offenses Boarding Fee per Day No License on Dog  1st offense  C-18 C-14 C-07 C-04 C-01 C-18 C-12 C-07 C-17 C-07 C-04 C-18 C-12 C-07 C-18 C-12 C-12 C-04 C-15 3-3  No License on Dog all subsequent offenses in 12 mo Failure to Confine Biting Animal 1st offense Failure to Produce Rabid Animal Dog Running at Large : 1st offense Dog Running at Large - 2nd offense Dog Running at Large  All subsequent offenses Failure to control Animal by Leash or Device Keeping Vicious Animal 1st offense Keeping Vicious Animal All subsequent offenses Barking Dog 1st offense Barking Dog 2nd offense Barking Dog All subsequent offenses Livestock Running at Large - 1st offense Livestock Running at Large All subsequent offenses Guard Dog in' Violation of Conditions 1st offense Guard Dogi in' Violation of Conditions All subsequent Failure to Confine Female Dog in Heat 1st offense  Failure to Confine Biting Animal : All subsequent offenses $ 312.00  offenses    Failure to Confine Female Dog in Heat- All subsequent Obstructing Animal Control Officer/Police Officer Failure to Provide Evidence of Rabies Vaccination Failure to Posses Equipment to Collect Feces Livestock on Sidewalks, Parks or Walkways 1st offense Livestock on Sidewalks, Parks or Walkways 2nd offense $ 80.00 Livestock on Sidewalks, Parks or Walkways 3rd offense $ 160.00  8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200 8.05.200  offenses  $ 80.00 $ 312.00 $ 51.00 $ 33.00 $ 33.00 $ 72.00 $ 60.00 $ 33.00 $ 60.00 $ 80.00 $ 250.00 $ 610.00 $ 610.00 Criminal Criminal Criminal Criminal Criminal  C-12 C-04 C-17 C-18 C-18 C-13 C-15 C-12 C-07 C-18 C-15 C-12 C-05 C-01 C-11  Household Pet Violations Failure to Collect Feces  Dogs in City Cemetery 1st offense Dogs in City Cemetery 2nd offense Dogs in City Cemetery All subsequent offenses Vicious Animal Running at Large 1st offense Vicious Animal Running at Large 2nd offense Vicious Animal Running at Large - 3rd offense (animal  destroyed) Dangerous Dog w/out tag Failure to Control Dangerous Dog Dangerous Dog Cruelty to Animals Confine Animal w/o Food or Water  Ord 20-07  3-4    PARKING NFRACTIONS  CIVIL PENALTY EMC Penalty CODE  Code Reference 10.55.020 Statue reference 10.55.070 10.55.090  DESCRIPTION  FINE  Code  RCW 46.61.570 "Stopping, standing, or parking prohibited in specified places- reserving portion of highway "Additional parking regulations" violations Parking in Alleys, Parks, Playgrounds and City Property Parking for Certain Purposes Prohibited: (a) displaying vehicle for sale/advertising (b)w wasnnggreasingrepatr exclude emergency (e)seling/lisplaying for sale goods, wares, food w/o permit Violations (1) Allow/permit any vehicle to be parked in violation of this chapter (2)Park any vehicle outside of designated parking area Handicapped Parking Violation  adopted by prohibited" and RCW 46.61.575  $55.00 C-16 $55.00 C-16  10.55.210(3) 10.55.210( (3)  $33.00 C-18 $33.00 C-18 $33.00 C-18 $22.00 C-19 $22.00 C-19 $72.00 C-13  10.55.210 (d) 10.55.210 (d) 10.55.210 (d) 10.55.210(4) 10.55.210(4)  10.55.110  10.55.130  10.55.135 10.55.190  Parking in a Fire Lane Violation Parking Time Limited on Certain (a) 15 minute parking on posted  $72.00 C-13  Streets: streets  10.55.210 (b)(1)  $22.00-1 1st infraction C-19 $33.00-2 2nd infraction in 12 hour period C-18 $60.00- 3rdi infraction C-15 $22.00 1sti infraction C-19 $33.00- 2nd infraction in 12 hour period $60.00- 3rd infraction  (b) 30 minute parking on posted  10.55.210 (b)(1)  streets  C-18 C-15  Ord 20-07  3-5    (c) One hour parking on posted  10.55.210 (b)(1)  streets  $22.00 - 1st infraction C-19 $33.00- 2 2ndi infraction in 12 hour period $60.00- 3rd infraction  C-18 C-15  (d) Two hour parking on posted  10.55.210 (b)(1)  streets  $22.00 - 1st infraction C-19 $33.00 2nd infraction in 12 hour period $60.00- 3rd infraction $55.00  C-18 C-15 C-16  (f) 120 hour parking on any street/alley  10.55.210 (b)(2)  (Ord 12-23, 2012; Ord. 13-19, 2013; Ord 14-11, 2014; Ord. 14-19, 2014; Ord 15-21, 2015; Ord. 16- 22, 2016; Ord. 17-12, 2017; Ord 18-24, 2018; Ord 19-02, 2019; Ord 19-09, 2019)  Ord 20-07  3-6    FEE SCHEDULE- - BUILDING PERMITS  Code Reference 16.04.025  DESCRIPTION Total Valuation $1.00 to $1,400 $1,401 to $2,000 $2,001 to $25,000 $25,001to $50,000 $50,001 to! $100,000 $100,001 to $500,000 $500,001 to $1,000,000 $1,000,001 and up  FEE  BUILDING FEES FOR MANUFACTURED/REMODELS ONLY  $57.80 59.00  $57.80 59.00 for thei first $1,400 plus $3.503 3.60f for each additional $100, or fraction thereof, to and $78-80-80.60 for the first $2,000 plus $16.15 16.50 for each additional $1,000 or fraction thereof, to and $450-25 460.10 for the first $25,000 plus $11.70 11.95 for each additional $1,000, or fraction thereof, to and $724.75 758.85 for the first $50,000 plus $8.10 8.30 for each additional $1,000, ort fraction thereof, to and $1,147.75 1,173.85 for thet first $100,000 plus $650 6.65 for each additional $1,000, or fraction thereof, to $3,747.75 3,833.85 for the first $500,000 plus $5.50 5.60 for each additional $1,000, or fraction thereof, to $6,497.75 6,633.85 for thei first $1,000,000 plus $4.25 4.35 for each additional $1,000, orf fraction thereof  including $2,000 including $25,000.00 including $50,000 including $100,000 and including $500,000 and including $1,000,000  BUILDING FEES FOR NEW CONSTRUCTION  NEW CONSTRUCTION  PER INTERNATIONAL CODE COUNCIL BUILDING  VALUATION" TABLE  Ord 20-07  3-7    PLUMBING PERMITS PLUMBING PERMIT FEES  16.04.025 PERMITI ISSUANCE  FEE $ 27.602 28.20 $ 14.00 14.30  Fori issuing each permit For issuing each supplemental permit UNITFEE SCHEDULE  Each fixture on one trap ora a set ofi fixtures on one trap (including water, drainage piping and backflow protection therefore) Each building sewer and each trailer park sewer Rainwater systems per drain (inside building) Each cesspool (where permitted) Each private sewage disposal system Each water heater and/or vent Each gas-piping system of one to five outlets Each additional gas piping system outlet, per outlet Each industrial waste pretreatment interceptor including its trap and vent, except kitchen-type grease interceptors functioning as Each installation, alteration or repair of water piping and/or water Each lawn sprinkler system on any one meter including backflow Atmospheric-type vacuum breakers not included in item 12: Each backflow protective device other than atmospheric type  $ 9.901 10.10 $ 21.10; 21.55 $ 9.90 10.10 $ 34.75 35.50 $ 55-20 56.35 $ 9.90; 10.10 $ 7.107.25 $ 1952.00 $ 9.9010.10 $ 9.9010.10  fixture traps  treatment equipment, each fixture protection devices therefore  Each repair or alteration of drainage or vent piping, each fixture $ 9.9010.10  $ 9.9010.10  1to5 $ 7.107.25 Over5 each $ 1.952.00  vacuum breakers:  2 inch diameter and smaller $ 9-99; 10.10 over 2i inch diameter $ 21.10 21.55  Each gray water system (excluding initial test)  $ 55-30! 56.45 $ 40.55 41.40 $ 40.554 41.40  Initial installation and testing for a reclaimed water system Each annual cross-connection testing ofa a reclaimed water. system  Ord 20-07  3-8    MECHANICAL PERMITS MECHANICAL PERMIT FEES  16.04.025 PERMIT ISSUANCE  FEE $32.9033.60 $10.4510.70  For the issuance of each permit UNIT FEE SCHEDULE Furnaces:  For the issuance of each supplemental permit for which the original permit has not expired, been canceled or finaled Installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance, up to and including 100,000 But/h (29.31 kW) Installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance over: 100,000 Btu/h (29.3kW) Installation or relocation of each floor furnace, including vent heater or floor-mounted unit heater Appliance Vents:  $20.85 21.30 $25.40 25.95 $20.85 21.30  Installation or relocation of each suspended heater recessed wall $20.8521.30  Installation, relocation or replacement of each appliance vent installed and noti included in an appliance permit Repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling, absorption or evaporative cooling system, including installation of controls regulated by the Mechanical Code Boilers, Compressors and Absorption Systems Installation or relocation of each boiler or compressor to and including three horsepower (10.6kW), or for each absorption system to and including 100,000 Btu/h (29.3kW) Installation or relocation of each boiler or compressor over three horsepower (10.6kW) to and including 15 horsepower (52.7kw), or for each absorption system over 100,000 Btu/h (29.3kw) to andi including 500,000 Btu/h (146.6kW) Installation or relocation of each boiler or compressor over 15 horsepower (52.7kW) to and including 15 horsepower (105.5kW) $51.7552.85 to and including 1,000,000 Btu/h (293.1kW) Installation or relocation of each boiler or compressor over 30 horsepower (105.5kW) to and including 50 horsepower (175.kW), orf for each absorption system over 1,000,000 Btu/h (293.1kW) to $76.9078.50 Installation or relocation ofe each boiler or compressor over! 50 horsepower (176kW), or for each absorption system over  $10.45; 10.70  Repairs or Additions:  $19.2019.60  $20.6021.05 $37.8038.60  and including 1,750,000 Btu/h (512.9kW) 1,750,000 Btu/h (512.9kW)  $128.35 131.05  Ord 20-07  3-9    Air Handlers:  Each air-handling unit to and including 10,000 cubic feet per minute (4720 L/s), including ducts attached thereto Each air-handling unit exceeding 10,000 cfm (4720 L/s) NOTE: This fee does not apply to an air-handling unit which is a portion of ai factory-assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit is required elsewhere in the Mechanical Code. Each evaporative cooler other than portable type Each ventilation fan connected to a single duct Each ventilation system which is nota a portion of heating or air- conditioning system authorized by a permit including the ducts for such hood  $15-1015.40 $25.1525.70  Evaporative Coolers: Ventilation and Exhaust:  $15-1015.40 $10.4510.70 $15-1015.40  Installation of each hood which is served by mechanical exhaust, $15.1015.40  incinerators:  Installation or relocation of each domestic-type incinerator Installation or relocation of each commercial or industrial-type Each appliance or piece of equipment regulated by the for which no other fee is listed in this table  $25-40 25.95 $20.25 20.70  incinerator Miscellaneous:  Mechanical Code but not classed in other appliance categories, or $15-1015.40  Ord 20-07  3-10    MISCELLANEOUS PERMIT FEES  Code Reference 16.04.025  DESCRIPTION  FEE $11.85 12.10 $172.85 176.50 $29.30; 29.90 $58.05 59.30 $29.30 29.90 $58.05 59.30 $11.85 12.10 $58.055 59.30  Fence Permit Swimming Pool Permit  Permit for wood, gas or other fuel burning appliance Sign Permit valuation up to and including $500 Sign Permit- More than $500 to and including $1,000 Sign Permit- each additional $1,000, or fraction Permit to move/relocate any structure in or from City limits  Re-Roof Permit  HotTub Permit 120sqft  16.20.010  residential bldgs under 200s 5q ft or commercial bldgs under $17.5017.90  Placement Permits for residential bldgs under 200 sq ft/commercial bldgs under 120 sq ft  $29.30; 29.90 2.5% of the cost of all construction being inspected, but not less than $38.00 39.00 2.5% of the project costs but not less than $38-00-39.00  21.02.040 19.11.050- 19.11.090  Street and Utility Construction Permits  Development Permit Fees  Ord 20-07  3-11    INSPECTION FEES  Code Reference 16.04.025  DESCRIPTION  FEE $69.507 72.00 per hour $69.50 72.00 per hour $69.5072.00 per hour hour 65% on major projects/ 25% on minor projects $69.50 72.00 per hour as per contract with outside consultant $119.40; 122.00  Inspections outside of normal business hours per hour Re-inspection fees assessed under provisions of Section 305.8 Inspections for which no fee is specifically indicated (minimum  (minimum two hours)  1/2hour)  Additional plan review required by changes, additions or revisions $69.50 72.00 per  to plans (minimum 1/2 hour) Plan Review Fee  per contract For use of outside consultants for inspections  16.20.030  Performance Bond/Deposit to clean up property  (Ord 12-23, 2012; Ord 13-19, 2013; Ord 14-19, 2014; Ord 15-21, 2015; Ord. 16-22, 2016; Ord. 17-  12, 2017; Ord 18-03, 2018; Ord 18-24, 2018; Ord 19-09, 2019)  Ord 20-07  3-12    WATER RATES  Monthly Fee Inside City Limits  Monthly Fee Within UGA  CODE REFERENCE 1.R Residential 13.04.110  DESCRIPTION  $51.55 52.65 per living $61.50 62.80 per living $61.50 62.80 per living $74.70 76.30 per living $74.707 76.30 per living $92-60 94.55 per living $92.60 94.55 per living $122.30 124.90 per  1"Meter (equal or less than)  unit unit unit unit $129.90 132.65 per living unit living unit unit  unit unit unit living unit $161.30 164.70 per living unit living unit unit $.98 1.00/1,000  2" Meter 3"Meter 4"N Meter 6"Meter 8" Meter or larger Inactive Fee Water Charge  $169.20 172.75 per $210.60 215.00 per $7-95 8.10 per living $7.95 8.10 per living $.83, .85/1,000 gallons gallons  2. Multi Family 13.04.110  $51.55 52.65 per living $61.50 62.80 per living $61-50 62.80 per living $74.707 76.30 per living $74.70 76.30 per living $92.6094.55 per living $92.60 94.55 per living $122-30 124.90 per  1"Meter (equal or less than)  unit unit unit unit $129.90 132.65 per living unit $172.55 176.17 per living unit unit  unit unit unit living unit $161.30; 164.70 per living unit $210-60 215.00 per living unit unit  2" Meter 3"Meter 4" Meter 6" Meter 8" Meter or larger Inactive Fee Water Charge  $7-95 8.10 per living $7.95 8.10 per living $.71, .72/1,000 gallons $.83 .85/1,000 gallons  3. Commercial 13.04.110  1"Meter (equal or less than)  $69.80 71.30 per unit $82.65 84.40 per unit $84-65 86.45 per unit unit $105.85 108.05 per  $103.90 106.10 per $130.20 132.95 per  2" Meter 3" Meter  Ord 20-07  3-13    unit unit unit $248-80 254.00 per unit $7.958.10 per unit $.91. .93/1,000 gallons gallons  unit unit unit $309.70 316.20 per unit $7.95 8.10 per unit $1.06 1.08/1,000  $141.45 144.40 per $175.10178.80 per $189.05 193.00 per $235.00 239.95 per  4"M Meter 6"Meter 8" Meter or larger Inactive Fee Water Charge  4.1 Irrigation 13.04.110  $47.30 48.30 per meter $5820 59.40 per meter $73.45 75.00 per meter $98.55 100.60 per meter $134-20 137.00 per meter $177.55 181.30 per meter $1-191.21/1,000 gallons  $55-55 56.70 per meter $70.80 72.30 per meter $90.55 92.45 per meter $123.35 125.95 per meter $166-60 170.10 per meter $220.80 255.45 per meter $1-191.21/1,000 gallons  1"Meter (equal or less than)  2"N Meter 3"N Meter 4"N Meter 6"Meter 8"N Meter or larger Inactive Fee Water Charge  $7.95 8.10 per meter $795 8.10 per meter  5. Industrial 13.04.110  $117.70 120.15 per meter $137.20 140.10 per meter $166-60 170.10 per meter $205.60 209.90 per meter $283-90 289.85 per meter $371.50 379.30 per meter  $162.60 166.00per meter $190.70 203.90 per meter $233.75 238.65 per meter $290.20 296.30 per meter $403.25 411.70 per meter $531.15 542.30 per meter $1.06 1.08/1,000  1"N Meter (equal or less than)  2"N Meter 3"N Meter 4"N Meter 6"N Meter 8" Meter or larger Inactive Fee Water Charges  $7.95 8.10 per meter $7.95 8.10 per meter $.71 .72/1,000 gallons gallons  Ord 20-07  3-14    6.F Reclaimed 13.04.110  $31.40 32.05 per meter $37.35 38.15 per meter $52.30 53.40 per meter $59.50 60.75 per meter $78.7080.35 per meter $118-35 120.85 per meter $1-121.14/1,000 gallons  $37.35 38.15 per meter $45.304 46.25 per meter $57.30 58.50 per meter $74.05 75.60 per meter $97.95 100.00 per meter $125.90 128.55 per meter  1"M Meter (equal or less than)  2"N Meter 3"Meter 4"N Meter 6"N Meter 8"! Meter or larger Water Charge Water Charge from pumping station  $.56 57/1,000 gallons $.71.72/1,000 gallons  Construction Water 13.04.180  $3.453.50/1000 gallons $3.45 3.50/1000; charge $6.15 6.30/day + $3.403.50/1000; charge $15.30 15.60/1000'  $3.453 3.50/1000 gallons $3.45 3.50/1000; charge $6-15 6.30/day + $3.403.50/1000; charge  Water at building site Water from City Shop  $8.65 8.85 minimum $8-658.85 minimum  $9.559.75 minimum $9.559 9.75 minimum  Hydrant Meter Fee Flushing & Disinfection Fee  Other Fees 13.04.007e  Late Fee Returned Check Fee Tamper Fine Tapping Fee fee  $15.301 15.60 $29.80 30.00 $124.40 127.00  $15-30 15.60 $29.80 30.00 $124.40 127.00  1"&2" included in connection +2" up to & including 8" +8" up to & including 12"  13.04.010(a)  $N/C $568.70! 580.65 $854.15 872.10  $N/C $568-70-580.65 $854.15 872.10  13.04.050 13.04.140 Ord 20-07  COLLECTION FEE  $46-1047.10  $46.1047.10  3-15    13.04.190 13.04.110B 13.04.110D 13.04.150  Inactive Fee  $7.958 8.10  $7.95 8.10 $12.5512.80 $46-1047.10  Fee for each hotel/motel room $12.55 12.80  Meter Test Deposit  $46-1047.10  (Ord 12-23, 2012; Ord 13-19, 2013; Ord 14-11, 2014; Ord 14-19, 2014; Ord: 15-21, 2015; Ord.16-22,2016; Ord 17-12, 2017;Ord18-24, 2018:0rd19-09,2019)  Ord 20-07  3-16    SEWER RATES  Monthly Fee- Inside City Limits  Monthly Fee Within UGA living unit $7.95 8.10 per connection  CODE REFERENCE Residential 13.08.080  DESCRIPTION  $41.05 42.90 per living $46.20 48.15 per  Single Family & Duplexes Inactive Fee Septic Systems  unit $7.95 8.10 per connection $0.00 per month  Commercial: 13.08.080  $46.20 48.15 per ERU $7.95 8.10 per connection  Commercial Business Inactive Fee  $41.05 42.90 per ERU $7.95 8.10 per connection  OtherFees 13.08.075  $180-00 184.00 for upt to $180.00 184.00 for  Effluent disposal fee at WWTP 2500 gallons WATER CONNECTION FEES  up to 2500 gallons  FEE Inside FEE- - Within Reclaimed Water  CODE REFERENCE DESCRIPTION City Limits  UGA $3,938.00 4,020.00 $7,120.00 7,270.00 $10,604.00 10,827.00 $13,633.00 13,919.00 $21,205.00 21,650.00 $27,265.00 27,838.00 $36,352.00 37,115.00 $48,468.00 49,486.00  Connection Fee $  13.04.112 (f)  $2,274.00 2,322.00 $4,092.00 4,178.00 $5,302.00 5,413.00 $6,818.00 6,961.00 $10,604.00 10,827.00 $13,633.00 13,919.00 $18,177.00 18,559.00 $24,235.00  1" 2" 3" 4" 6" 8" 10"  $909.00 928.00 $1,325.00 1,353.00 $1,706.00 1,742.00 $2,652.00- 2,708.00 $3,409.00 3,481.00 $4,545.00 4,640.00 $6,059.00 6,186.00  12" or larger 24,744.00  Ord 20-07  3-17    SEWER CONNECTION FEES  FEE- Inside FEE-Within  CODE REFERENCE DESCRIPTION City Limits  UGA $1,724.00 1,760.00 $5,172.00 5,281.00 $10,347-00 10,564.00  13.08.050 (d)  Size of Service 4"orl less 6" 8" or larger  $864.00 882.00 $2,588.00 2,642.00 $5,167.00 5,276.00  (Ord 12-23, 2012; Ord 13-19, 2013; Ord 14-19, 2014; Ord 15-21, 2015;Ord.16-22, 2016; Ord17-  12, 2017; Ord 18-24, 2018;0rd19-09,2019)  Ord 20-07  3-18    GARBAGE RATES DESCRIPTION  CODE REFERENCE All Classes  FEE  65 Gallon Cart 1x/month 65 Gallon Cart 15:&3 3rd week only 65 Gallon Cart 65 Gallon Cart w/drive-in service 95 Gallon Cart 95 Gallon Cart w/drive-in service Extras (Bag, box or can up to 33 gallons at time of scheduled pickup)  $9.80 per month $13.60 per month $22.45 per month $29.05 per month $28.50 per month $35.80 per month $2.55 Each $5.80 Each $2.40 per trip or $9.75 per month for every 25 feet $2.40 per trip or $9.75 per month for every 25 feet  6.08.090  Return Trip  Carry Out Service (1st 25 feet) Carry In Service (1st 25 feet)  OTHER GARBAGE FEES:  Toter Damage Tire disposal Fee Dumpster Locking Device Misc container Repair Tractor/Semi Truck Tires  $ $ $ $ $  83.55 3.90/tire 83.55 197.60 46.40/tire  Ord20-07  3-19    GARBAGE RATES - COMMERCIAL & OTHER CONTAINERS  CODE REFERENCE DUMPSTERS 06.08.090  DESCRIPTION 1YD 2YD 3YD 4YD 6YD 8YD DESCRIPTION  MONTHLY FEES  1X/WK  2X/WK $60.70 $ 121.40 $102.90 $205.80 $165.75 $198.50 $228.05 $261.80  $3 331.50 $3 397.00 $4 456.10 $ 523.60  RATES  06.08.090  Return Trip Extra Service Delivery Fee on temporary containers (>3 months) Call back fee Extra Yards  Kof dumpster monthly fee Kof dumpster monthly fee $43.80 $139.90/hr billed in % hour increments  Drive In Service beyond 125 Feet  $7.65 Per Month $15.40 Per Yard $351.60 Per Dump $194.75 Per Month $504.30 Per Dump $313.65 Per Month $102.50 1x Only all sizes $49.20 Per Ton  DROPBOX 06.08.090  DESCRIPTION 20 yd Dropbox Service 20 yd Dropbox - Rent 40 yd Dropbox- Service 40 yd Dropbox Rent Delivery Fee Extra Tons  RATES  Monthly rental, service, repairs, cleaning and daily charges will be determined according to  available contract rates. COMPACTORS 06.08.090  DESCRIPTION  RATES  20 yd Compactor 30 yd Compactor 40 yd Compactor Turn around Fee  $527.00 Per Dump $789.00 Per Dump $1,053.00 Per Dump $171.00 per round trip  Monthly rental, service, repairs, cleaning and daily charges willl be determined according to  available contract rates. (Ord 11-11, 2011; Ord11-20, 2011; Ord: 12-12, 2012; Ord1 12-23, 2012; Ord 13-19, 2013, Ord: 14-11, 2014; Ord 14-19, 2014; Ord: 15-21, 2015; Ord.. 16-22, 2016; Ord1 17-12, 2017; Ord1 18-24, 2018; Ord1 19-09, 2019)  Ord 20-07  3-20    CEMETERY RATES  CODE 14.20.020  NON-  REFERENCE DESCRIPTION  RESIDENT RESIDENT  ADULT SPACES  Space Care  $634.00 647.00 283.00 290.00 1,199.00 1224.00 2,116.00 2,161.00 $318.00 325.00 283.00 290.00 634.00 647.00 +,235.00 1,262.00 $423.00 432.00 283.00 290.00 634.00 647.00 +,340.00 1,369.00 $354.00 361.00 283.00 290.00 283.00 290.00 920.00 941.00 $589.00 601.00 $737.00  $930.00 950.00 382.00 390.00 +.607.00 1641.00 2,919.00 2,981.00 $423.00 432.00 382.00 390.00 847.00 865.00 +,652.00 1,687.00 $573.00 585.00 382.00 390.00 847.00 865.00 +,802.00 1,840.00 $481.00 491.00 382.00 390.00 382.00 390.00 +,245.00 1,271.00 $796.00 813.00 $99--00 3-21  Burial Service TOTAL Space Care  INFANT SPACES  Burial Service TOTAL Space Care  CREMAINS SPACES  Burial Service TOTAL Space Care  COLUMBARIUM  Burial Service TOTAL  OTHER FEES  Saturday, Sunday burials  Holiday or Holiday Weekend Burials  Ord 20-07    752.00 $650.00 664.00 $1,031.00 1053.00 $448.00 151.00 $413.00 115.00 $442.00 451.00  1012.00 $882.00 901.00 $79.00 81.00  City/Liner (plus tax)  Additional Engraving Fee on Columbarium $62.00 63.00  Exhumation Cost Cremains Exhumation  Double Headstone Removal Fee Headstone Set/Re-Set Fee  Ord 20-07  3-22    PLANNING AND ZONING FEES  Code Reference 17.01.035 17.01.035 20.04.220 17.02.090 19.12.100(2) 19.12.100(2) 17.01.035 17.01.035 17.01.035 17.01.035 17.01.035 17.01.035 18.04.520 17.01.035 18.04.630 18.04.720 17.01.035 17.01.035 17.01.035 18.04.810 17.01.035 17.01.035  Description  Fee $765.00 781.00 $546.00 557.00 $765.00 781.00 $546.00 557.00 $1,092.00 1115.00 $4,310.00 1338.00 $656.00 670.00 $464.00 167.00 $67-00 68.00 $328.00 335.00 $410.00 112.00 $382.00 390.00 $410.00 112.00 $328.00 335.00 $600.00. 613.00 $464.00 167.00 $436.00 445.00 $67.00 68.00 $4,3-10.00 1.338.00 $438.00 141.00 $67.00 68.00 $328.00 335.00 3-23  Zoning Text Amendment Zoning Map Amendment  Comprehensive Plan Text Amendment Comprehensive Plan Map Amendment  Variance  Conditional Use Permit Planned Unit Development Planned Unit Development Final Accessory Dwelling Unit Short Plat Type I(1-41 lots) Short Plat Type IFinal Plat Short Plat Type II( (5-9 lots) Short Plat Type I Final Plat Short Plat Alteration/Amendment Preliminary Plat Final Plat  Plat Alteration/Amendment Preliminary Plat Extension Binding Site Plan Binding Site Plan Final Lot Line Adjustment SEPA Review  Ord 20-07    20.04.220  SEPA Review with concurrent project review  $328-00 335.00 $1,092.00 1,115.00 $410.00 112.00 $302.00 308.00 $103.00 105.00  SEPA DS/EIS Administrative Variances Annexations Vacations  19.09.042(E)  (Ord 12-15, 2012; Ord 12-23, 2012; Ord 13-19, 2013; Ord 14-19, 2014; Ord 15-21, 2015; Ord 16-  22, 2016; Ord 17-12, 2017; Ord 18-24, 2018; Ord 19-09, 2019)  MUNICIPAL SWIMMING POOL RATES  CODE REFERENCE 5.04.030 A.  NON  DESCRIPTION Daily Pass -) Prices Include Tax  RESIDENT RESIDENT  5 years and under 6-17 year old 18 years old and older 60 years and older Lap Swim  Free $9.75 $11.00 $9.75 $5.25 $54.00 $81.25 $99.25 $189.25 $18.75  5.04.030 D. 5.04.0301 B.  Punch Card - Prices Include Tax Punch Card for 10 entries, any age Season Pass - Prices Include Tax Individual Child (6-17 years old) and Seniors Individual Adult (18 years old and older) Family Pass up to five (5) family members Additional family members after five (5)  $105.50 $129.00 $246.00 $24.25 3-24  5.04.040 Ord 20-07    5.04.030: E.  Facility Rental - prices include Tax regardless of number of patrons Groups during normal public hours regardless of number of patrons Swim Lessons Regular Lesson Semi-Private Lesson Private Lesson  Private Rental - not during public access hours $333.25/Hour  $433/Hour  $125.25/Hour $162.75/Hour  $44.75 $67.25 $110.50  $58.00 $87.25 $143.75  (Ord 16-22, 2016; Ord 17-12, 2017; Ord 18-03, 2018; Ord 18-24, 2018; Ord 19-02,2019;  Ord 19-09,2019)  Ord 20-07  3-25    CEDEPHEVA  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager Leslie Trachsler, Finance Director December 8, 2020 Ordinances and Resolutions  To: From: Date: Proceeding Type: Subject:  Supplemental Appropriations for 2020 Budget  Legislative History: December 16, 2020 N/A Council Approval  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: Annual review of actual expenditures to budget. By law, expenditures Dscusion/Analyss: Each year a detailed review of expenditures is conducted to assure compliance with budget law. This process is somewhat of a guessing game as all the expenses have not yet been recorded and the year remains open until the 20th of January. Therefore, ini an effort to obtain as much information as possible, the ordinance will not be prepared until the day Staff Recommendation: Approve and accept Ordinance 20-08 amending the 2020 Budget.  cannot exceed the budgeted amount.  before Council meets on the 16th. Itv willl be emailed as soon as iti is finalized.  Financial Implications: Unknown: at this time  Attachments A.  Ordinance 20-081 tol be email to Council  Pageiof2    Legal Review  Thet following documents are attached and subject tol legal review:  Date Reviewedby Legal Counsel N/A  Type of Document  Title of Document  Page2of2    DATE: December 16, 2020  ITEM: Items for Council Consideration  SUMMARY BUDGET: IMPACTS  1. Discussion ofl Board. Appointments-Counei. needs to discuss their current board assignments and determine ifthey wish to remain on those boards ori ifa change is desired.  1.1 N/A  Staffrecommends: acceptance and approval of all Items. Motion to. Authorize, Confirm, or Approve and. Accept. All Items.  ENABLING ACTIONS  lfyou have any questions, concerns, or require additional. information; please contact me prior to the meeting.    Council Committee Appointments  January, 2020  GTA Board January 2000 January 2002 September 2002 January 2004- -2 2009 January 2010-  Phil Riche Dick Boylan Bob Dimmitt Mark Wanke Bruce Reim  Grant County Health Board January 2000-2003 January 2004- -2008 December 2008 December 2009-2010 July 2011- Senior Center Board 2012- 2014 2/3/2014-2/5/2015 12/16/15-12/31/2019 1/1/2020- Grant County EDC Board 1/2017-  Bob Dimmitt Mark Wanke Bruce Reim Heidi Schultheis Mark Wanke  John Moody Alan Troupe Mike Donovan John Daling  WillCoe  Board of Vounteer Firefighters December 2012-  Kathleen Allstot  North Central Regional Library Board of1 Trustees -7year term (Appointment by Co Commissioners)  November: 1, 2017 - December31,: 2024  Kathleen Allstot  Grant County Disability Board - LEOFF Retirees  February, 2018-  Leslie Trachsler    DATE: December 16, 2020 ITEM: Items for Council Action  SUMMARY  I. Approval of Amended RenoSys Contract to re-surface Splash Zone pool. --The bottom surface of Splash Zone has failed beyond repair. Patch work no longer works on the 2. Approval ofLodging Tax Advisory Committee (LTAC) Tourism Funding Allocations for 2021-The LTAC reviewed all applications ensuring the funds were to be used for eligible 3. Authorize Administration to enter Lease. Agreement for Xerox Copier-T The lease on our current copier expires on January 4, 2021. The machine we have meets our needs and we have been very happy with the service Xerox has provided. We can enter into an agreement with them without going tol bid as the State has met all those legal rquirements-esimated cost savings of $89.00 a month. 4. Extension ofl Resolution 20-015 City Hall Closure and Establishing Employee Compensation during COVID-191 Health Crisis. - Extension oft thel Resolution Passed by  surface. expenses.  the Council on November 18, 2020  BUDGET: MPACTS  1.$ $14,267.56--2020 Budget, Balance of $92,739.11 in 2022 Budget  2. $58,000.00--2021 Budget. 3. $4,700.00 per year for 5 years. Staffrecommends: acceptance and approval ofa all Items. Motion to. Authorize, Confirm, or Approve and. Accept. All Items.  4. N/A  ENABLING ACTIONS  lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    CEPHE  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike' Warren, City! Manager December 4, 2020 Council Action Pan/ereauriketIat Legislative History: October 2020 N/A Motion to approve  To: From: Date: Proceeding Type: Subject:  Traci Bennett -D Director of Community! Services  First Presentation: Second Presentation: Requested/ Action:  Staff Report Summary: The bottom surface of Splash Zone hast failed beyond repair. Patch work nol longer works on the surface. Thisi is the same contract with ai amended: amount. Discussion/Analvsis: Substantial repairs can nol longer be made to poolsurface.  Staff Recommendation: Council authorize contract with RenoSys to re-resurface pool bottom Financial Implications: $14,267.56-2020 Budget, Balance of $92,739.11 in 2022 Budget  and walls.  Attachments A. B.  Copyo of contracto detailingt thep payments of project.  Pagelof2    C.  Legal Review  Thei following documents are attached and: subject to legal review:  Date Reviewedby Legal Counsel 12/1/2020  Typec of Document Contract  Title of Document  Splash Zone pooli membrane installation  Page2of2    CITY OF EPHRATA CONTRACT  Project: Splash Zone Pool Membrane Installation  Contract No. 2020-04  1.  Parties and Date: This contract is entered into at Ephrata, Washington, on September 16, 2020, by and between the City of Ephrata ai municipal corporation, Aquatic Renovations Systems, Inc., an Indiana corporation registered to do business in the State of Washington, Agreement: In consideration of the terms and conditions contained herein and those conditions, specifications, and terms attached and made aj part ofthis agreement, the parties 2.1 The Contractor shall obtain all required permits and shall do all work and furnish all materials, tools, and equipment for the Project in accordance with and as described in the plans and specifications furnished by the City of Ephrata. The Contractor shall perform any alterations in or additions to the work provided under this contract and 2.2 Work shall start on or after PERMITS ARE APPROVED and shall be completed by within one hundred twenty (120) days from the date the City issues the Notice  herein the Contractor:  2.  covenant and agree as follows:  every part thereof.  to Proceed.  2.3 The City of Ephrata shall pay the Contractor for the performance of this contract subject to any additions or deductions provided for herein, in a sum not to exceed One Hundred Forty-Two Thousand, Six Hundred Seventy-Five Dollars and Fifty- Six Cents. (S142,675.56), which includes all expenses for material, manpower, equipment, mobilization, and bonds. That amount does not include sales tax or the costs ofa any required licenses or permits. Payment shall be made on the following 2.3.1 A payment of 10% of the total contract amount ($14,267.56) shall be paid 2.3.2 A payment of 15% of the total contract amount ($21,401.33) shall be paid to the Contractor by or before January 10, 2022. The engineered submittal drawings shall be provided to the City upon receipt of this payment. 2.3.3 A payment of 50% of the total contract amount ($71,337.78) shall be paid to the Contractor upon delivery ofconforming materials to the worksite.  schedule:  to the Contractor by or before December 18, 2020.     OEPHRA  CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City! Manager December 7,2020 Council Action 2021 Lodging Tax Awards Legislative History: November 30, 2020 n/a Motion to approve  To: From: Date: Proceeding Type: Subject:  Traci Bennett-Directorc ofC Community Services  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: The lodging Tax Advisory Committee (LTAC) met on November 13, Discusion/Analvsis: The LTACreviewed. all applications ensuring thet funds were to be used for  2020. Seven applications were submitted: and funded.  eligible expenses.  SaffRerommendation Council approve LTAC award recommendations.  Financial Implications: $58,000-2021 Budget.  Attachments A. B.  Memo/minutes oft the NOVEMBER: 30, 2020LTAC.  Spread sheetv witha applicant name, event, anda awarda amount.  Pagelof2    Legal Review  Thet following documents are attached and subject to legal review:  Date Reviewedl by Legal Counsel N/A  Typec ofDocument  Title ofDocument  Page2of2    MOBMORANDUM  TO: RE:  Mike Warren, City Administrator  FROM: Traci Bennett, Director of Community Services-B  DATE: November 30, 2020  For Council's Information - 2021 Lodging Tax Advisory Committee  Recommendation  The Lodging Tax Advisory Committee (LTAC) met on Friday, November 13,2020, in the City Hall Council Chambers. The Committee is charged to review the grant applications for funding The LTACis comprised of two members of the community who organize programs that are eligible for the funds. Those two are: Randy Boruff of Columbia Basin Youth Baseball and the Chamber of Commerce President, Rita Witte. The LTACis also comprised of two members representing a business that collects the tax. They are Thonna Bodi, manager of Best Western Rama Inn, and Derek Litterell, manager of Oasis Park RV and Campground. Council member A press release and web postings were posted on October 15,2020 announcing the availability of applications and stipulated that completed applications be returned to City Hall by November 6, The meeting began by Chairman Wanke calling the meeting to order at 11:00am. All Committee members were present with the exception of Derek Litterell who was excused. The minutes of the previous meeting held October 29, 2019 were approved as presented.  out of the Stadium/Convention fund, or hotel motel tax.  Mark Wanke represented the city council and acts as chair.  2020.  (Witte/Boruff m/s).  The 2021 budget is expected to appropriate $100,000.00 for the Committee to distribute, with the account fund balance at approximately $257,000.00. Copies of the completed applications were Chairman Wanke reminded the committee that the tax is collected solely by transient lodging establishments and should be utilized for events that can demonstrate they contribute to overnight stays in these businesses. In addition, funds can be used for advertising and promotion ofe events and community. The Committee then reviewed the applicant requests and applied that philosophy to the awarding of the funds. Discussion centered on does the event, "put heads in beds?" and/or are the funds being used for adverusing.promoling of events and community. The Committee then began applying awards. All applications that demonstrated the ability to There were seven applications submitted for consideration. AI list of submitted applications including the Committee's recommended awards are attached. (Bodi/Witte m/s).  distributed to the Committee members for theirreview.  generate overnight stays and/or advertising were funded.  The meeting was adjourned at I1:15am.  wephrataorg  recrentiontephataors    Ifyou have any further questions, please feel free to contact me. Attached: 2021 Request and Award Spreadsheet Cc: C.Lnenicka, Admin. Asst.  2    Applicant Ephrata Chamber of Commerce City of Ephrata Columbia Basin Youth Baseball Ephrata Chamber of Commerce- Sage N Sun Ephrata Chamber of Commerce Art and Wine Walk Ephrata Chamber of Commerce Car and Toy Show Ephrata Chamber of Commerce Miracle on Main Street TOTAL  First Rita Mike Randy Rita Rita  Last Address Witte PO Box 275 Ephrata Warren 121 Alder Ephrata  City  Phone 754-5788 754-4601 750-4610 770-3285 754-5788  Request  $10,000 $15,000.00 $25,000.00 $15,000.00 $4,000.00  StsW  Boruff PO Box 250 Ephrata Witte PO Box 116 Ephrata Witte PO Box 275 Ephrata  Rita  Witte PO Box 275 Ephrata  754-5788  $6,000.00  Rita  Witte PO Box 275 Ephrata  754-4656  $3,000.00  $58,000.00    CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City! Manager Lesliel Trachsler, Finance Director December7,2020 Items for Council Action Lease. Agreement for Xerox Copier Legislative History: December 16, 2020 None Council Approval  To: From: Date: Proceeding Type: Subject:  First Presentation: Second Presentation: Requested Action:  Staff Report! Summary: The lease on our current copier expires on. January 4, 2021. The machine we have meets our needs nicely and we have been very happy with the service Xerox has Discussion/Analysis: We are proposing to stay with Xerox and a similar machine in functionality. Xerox has a State/Local Government Negotiated Contract. We can enter into an agreement with them without going out to bid as the State has met all those legal requirements. lestimate a Staff Recommendation: Council authorize Administration to enter Lease Agreement with Xerox  provided.  savings of approximately $89 per month. forar replacement copy machine.  Financial Implications: $4,700 per year for 5 years  Attachments A.  Lease Pricing Proposal  Page. 1of2    Legal Review  Thei following documents are attached and: subject to legal review:  Date Reviewedby Legal Counsel N/A - State Contract  Type ofl Document  Title of Document  Page 2of2    Lease Pricing PROPOSAL Presented tol EPHRATA, CITYOF By Robert Michaelson On11/30/2020  xerox  State orl Local Govemnment Negolialed Contract: 072808500  Solution Item  Product Description  Agreement Information  Trade Information Xerox 7855PT S/NI MX4775794 Trade-Inas of Payment 59  Requested Install Dale 12/30/2020  1.C8155H2 (XEROX C8155H2) -Br Booklet MK-2/3Hp -1LineF Fax High Capacity Feeder Customer Ed Analyst Services Monthly Pricing kem 1.C8155H2  Leasel Term: Purchase Option:  60r months $0.00  Proposed Print Charges VolumeBand PerF Prinl Rale  Lease Minimum! Paymen $195.05  Maintenance Plan Features  Meter :Black and AHIP Prints White Impressions 2:Color Impressions  $0.00562 Consumable! Supplies Included for all prints  Pricing Fixedf for Term  AlIPrints  $0.0446  Total  5995.05  Minimum Payments (Excluding Applicable Taxes)  Allinformalion int thisp proposali is considered confidential andisf fort thes sole use ofE EPHRATA, CITYOF. lfyouwould liket loa acquiret thes solutiono describedi int this proposal, wev would! beh happyt to offer a) Xerox order agreement. Pricingis  subjecit toc credit approval andi isv valid until1 12/30/2020. Fora any questions, please contaci me at (907)953-6181  WSU46280 1130/202009:4831  Conlidenlial Copyrighte 2008) XEROX CORPORATION. Allrightsr reserved.  Page 1of1    RESOLUTION NO: 20-015  A RESOLUTION REGARDING STAFF SCHEDULES AND COMPENSATIONFOR CERTAIN EMPLOYEES OF THE CITY OF EPHRATA DURING THE COVID-19 PANDEMIC, AND  OTHER MATTERS RELATING THERETO.  WHEREAS, the Washington Governor has declared a state ofe emergency ini response toi new. cases of COVID-19, issued a stay at home order, and subsequently established a phased reopening of business and other activities in an effort to contain the coronavirus outbreak under the Washington WHEREAS, the COVID-19 outbreak presents an extreme risk of person-to-person transmission of the virus and public health experts advise the best way to prevent a calamitous explosion of cases is to prevent infected people from coming in close contact with healthy ones; and WHEREAS, in response to a sharp increase in positive COVID-19 related cases and hospitalizations in October and November 2020, the Washington Governor has issued WHEREAS, the City has reviewed an Attorney General opinion dated August 2, 2006, in which the Attorney General's Office stated that it is up to individual cities to adopt specific policies regarding payment of employees during times ofl health crisis, such as pandemic flu; and WHEREAS, the City Council desires to authorize the Mayor to implement split shifts for City staff to reduce the likelihood of interruptions to city operations in the event that City employees WHEREAS, the City Council desires to establish a policy whereby regular employees who are ready, willing, and able to work, but for health and safety reasons are precluded from doing SO due to social distancing requirements imposed by the State of Washington, Grant County Health District, or City of Ephrata due to risk of contagion, would receive their normal compensation. NOW THEREFORE, be it resolved by the City Council of the City of Ephrata, Washington, as Section 1. Declaration of Emergency. The Council finds that an emergency continues to exist due Section 2. Purpose. The purpose of this emergency policy is to provide guidance and establish procedures regarding the changes in staff schedules and the use of paid leave and pay for City employees during the COVID-19 state of emergency declaration and any City Closure. Section 3. Application. This policy shall apply to all regular employees except for employees of  Governors Proclamation 20-25; and  Proclamation 20-25.8: rolling back the phased reopening; and  are exposed to COVID-19; and  follows:  to the COVID-19 pandemic.  the police department. Resolution 20-015    Section 4. Policy. Itis the policy of the City of Ephrata to take all appropriate measures needed to address the COVID-19 Health Emergency and protect public health. Protecting the community and City staffisap priority and this policy establishes guidance on the use of! paid leave and pay for City employees. This policy and procedures are meant to augment and amend existing Section 5. Alteration of Staff Schedules. Any policy or procedure adopted by the City Council that would prevent or prohibit the Mayor from modifying staff schedules to provide for split shifts to limit exposure of employees to COVID-191 in order to protect the continuity of city operations are Section 6. Paid Emergency Administrative Leave. In the event a quarantine of an employee is ordered by State or County Health Officials due to ac COVID-19 illness or exposure the employee shall be placed on paid emergency administrative leave for the duration of the ordered quarantine but not to exceed fourteen (14) days. The employee shall only be entitled to paid emergency administrative leave in the event that they have exhausted their Emergency Paid Sick Lcave entitlement under the Families First Coronavirus Response Act (FFCRA). The employee shall receive payment of regular wages and benefits during paid emergency administrative leave. Any violation ofac quarantine order by the employee shall disqualify the employee'seligibiliy for paid Section 7. Use of Sick Leave. Sick leave may be used when an employee is concerned regarding the potential exposure to COVID-19 with the approval of the City Administrator based on the CDC'srisk assessment protocols and whether the employee'sp position is essential to Cityo operation or public safety. Sick leave may also be used to care for a member of the employee'si immediate family who has been exposed to COVID-19 where there is a risk to the health of others; ori ift the school, place of care, or caregiver of an employee's child or immediate family member is closed or unavailable due to the COVID-19 health emergency; or when a quarantine of an immediate family member is ordered by State or County Health Officials due to a COVID-19 illness or Section 8. City Closure. A City Closure shall be defined as that period when the Mayor orders all City facilities closed and when the Mayor has directed that employees should not report to work, except fort those that are essential for City operations. During a City Closure, all regulare employees shall receive payment of regular wages and benefits provided the employee meets all conditions as set forth herein. During a City Closure, employees who are able to reasonably telecommute and are directed to do sO by the Mayor, shall coordinate with their supervisor regarding the guirmemsofelsommuaing Duringa City Closure, all employees that are not deemed essential for City operations and are not able to reasonably telecommute shall be ready to be recalled to work during their regularly scheduled work hours and shall check in with their supervisor during the City Closure as reasonably required by their supervisor. Employees who are on a planned absence, such as vacation leave and are not recalled back to work will not receive City Closure Pay. A City Closure ordered by the Mayor shall expire within thirty (30) days unless confirmed and extended by the City Council at the next regularly scheduled meeting or special meeting.  Employment Policies related to leave and employee pay.  hereby temporarily suspended during the COVID-19 emergency.  emergency administrative leave.  exposure,  Resolution 20-015    Section 9. Effective Date. This Resolution shall be effective upon adoption and shall remain in effect during the Mayor's declaration of emergency for the COVID-19 pandemic unless repealed  ora amended by the Council.  PASSED by the City Council oft the City of Ephrata on this 18th day of November, 2020.  Buee Bruce Reim, Mayor  ATTEST:  Rulusal.  Leslic" Trachsler, City Clerk/Finance Director  Resolution 20-015    Mike Warren From: Sent: To: Subject:  Kurt Adkinson  Thursday, December 10, 20201 1:59PM  Bill Roberts; Camden Eckhart; Elizabeth Kallstrom; Erick Koch; Gabriel Garcia; Heather Rhoades; Heather' Van Paepeghem; Jack McLauchlan; Jessica Aponte; Joe Downey; Nicolas Diaz; Patrick Canady; Ryan Harvey; Todd Hufman; Troy Froewiss; Zachary Smith  Agency Recognition  Good Afternoon Everyone-  We were pleased to learn of some local recognition for the great work EPD does every day. Horizon Credit Union asked each of their branch locations to nominate a "Local Hero" award for exemplary service to the community. The Ephrata During normal times, which unfortunately are not occurring right now, the branch would provide a meal and goodies to the department. To avoid any perception issues, keep safe practices in place and payi it forward to the community, a decision was made to request Horizon make a donation to the Food Bank on behalf of the women and men of Thank you for what you do to maintain the high regard for EPD. Your efforts do not go unnoticed.  branch was kind enough to select EPD!!!!  EPD. Horizon was more than thrilled to make this happen.  Kurt M. Adkinson, Chief Ephrata Police Department 121 Alder St. SW Ephrata, WA 98823 509-754-2491 adknson@ephrataors