9  EPHRATA CITY COUNCIL  MANYORERICEENI  MAYOR PRO-TIM WILLINMCOE  KTILEEN MISTOISNRI MCONNILL, VA NLLIMILNRD.  MNITMOORE. TONY MORAMARK WANKE CITY NDMINISIRIOR MINE WA IRREN AGENDA FOR 17JUNE 2020 =  ZOOM CALL IN-DIAL INPHONE NUMBER 1-253-215-8782, follow prompts  City of Ephrata Meeting ID: 642-397-7833  7:00PM  REGULAR SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of Meeting: NO 5. Additions or corrections to published. Agenda 6. Presentations:  II  CONSENT AGENDA  1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: June 3, 2020 3. Approval of Special Event Application:  III STAFF.COMMITTEL. & AGENCY REPORTS  IV CLOSED RECORD DECISIONS IRCWCHAPTERSS 36, 42: OPENPUBLICI INPUTNOTE PERMITTED]  BILLS: Coe, Moore, Wanke    V  PUBLIC. HEARINGS  VI ORDINANCES & RESOLUTIONS  VII ITEMS FOR COUNCIL CONSIDERATION  . Fireworks Stand Permit 3. Search for Permanent Police Chief 6. 2019. Annual Financial Report 7. Council Meeting on July 1,2020  2. Reciprocal Fire Protection Agreement with Bureau ofLand Management 4. Public Works- Surplus items from recent Well #3 repairs 5. Authorization to Accept Bid for the C Street Sidewalk  VIII CITY ADMINISTRATOR REPORT  BILLS: Coe, Moore. Wanke    CITY COUNCIL MINUTES  June 03, 2020  City Council of the City of Ephrata, Grant County Washington met in regular session on June 03, 2020. The meeting was called to order at 7:00 p.m. by Mayor Bruce Reim. Due to the COVID-19 Pandemic and Governor Inslee's Proclamation 20-28, this meeting is being conducted telephonically using the ZOOM audio only conferencing. Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council  members Mark Wanke, Matt Moore, Valli Millard, Sarah McDonnell, Tony Mora, and Kathleen Allstot. City Clerk/Finance Director Leslie Trachsler.  Staff Present:  City Administrator Mike Warren, City Attorney Anna Franz, and  Pledge of Allegiance was said.  Agenda: Agenda was amended adding Item 1 Section VI-Ordinances and Resolutions.  Presentations: None  Consent Agenda: Motion was made to approve consent agenda. (m/s Moore  McDonnell) Motion carried.  Items on the consent agenda are as follows:  Payroll Check #466641 through #46683 in the amount of $33,683.77 Payroll Claims # 91992 through #92009 in the amount of $228,929.94 Payroll Direct Debit in the amount of $5,875.00 Payroll Direct Deposits in the amount of $172,698.11 Claims #91991 and #92010 in the amount of $130.95 Claims #92011 through #92035 in the amount of $81,870.72 Minutes of the May 20, 2020 Council meeting  Resolution 20-010-1 Emergency Resolution, Water Reclamation Facility: Administrator Warren advised Council that on Saturday, May 30", our Water Reclamation Facility sustained extensive damage from a lightning storm and power    outage that resulting in a catastrophic failure at the plant. The U.V. disinfection process was burned up, the main "mother" board was destroyed and the separator isi inoperable requiring manual operation. Staff reached out to Total Energy out of] Pasco, contractor who is very familiar with our facility, to trouble shoot. They were able to get the U.V. disinfection process working on Tuesday. Overall, we could be looking at $20,000 to get We do have insurance coverage for the damages sustained. On a side note, the Fire Department and Police Department also sustained some damage from the storm. All Motion to approve and accept Resolution 20-010 declaring the existence of an emergency at the Water Reclamation Facility. (m/s Allstot/Mora) Motion carried. Councilmember Wanke wanted to thank staff who operate above and beyond. Property Lease and Indemnification = Ephrata School District: This agreement allows the School District to use vacant City property as aj playground for preschoolers. Property is located adjacent to Columbia Ridge. Counsel advised that the legal Motion to authorize Administration to execute Property Lease and Indemnification Agreement with Ephrata School District as amended to include the legal description. Coronavirus Relief Fund for Local Governments: This contract allows the City to access the CARES Act grant funding being distributed by the Department of Commerce. This is a federal grant in the amount of $245,400 and covers only COVID-19 expenses incurred between March 1, 2020 and October 31, 2020. Funds are distributed on a Motion to authorize Administration to execute Interagency Agreement for the Coronavirus Relief Fund for Local Governments. (m/s Wanke/Allstot) Council  the plant back up.  would be considered one occurrence for insurance recovery.  description of the property needs to be included.  (m/s Moore/McDonnel) Motion carried.  reimbursement basis only.  discussion ensued, motion carried. City Administrator Report:  Purchase of2003 Ford F-550 Bucket Truck from PUD: Administrator Warren reported that the City was given the opportunity to purchase a Bucket Truck from the PUD. Public Works has been borrowing a lift from the Port which is considered unsafe and the Port is reluctant to continue to allow us to use it. This purchase will allow Public Works  toj perform their duties in a more safe and efficient manner.    There being no further business meeting adjourned at 7:16p p.m.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    DATE:  June 11,2020  Department: City Clerk/Finance  Past Activity  Continue to support other departments and commissions Work with new City Administrator on transition Completed the 2019. Annual Financial Report and submitted to the Working with Mayor/Administrator on COVID-191 related issues  Monthly duties as assigned State. Auditor's Office  Future Activity  Normal monthly duties Monthly Balancing of all financial transactions Prepare and submit monthly tax reporis Monitor revenues/expenses of the City Monitor Budget Attend all Council Meetings Initiate Legal Publications as required Provide and monitor requests for Public Records Monitor Records retention/lestruction End of Month Payroll process Monthly/Quarterly PRI Reports Address Human Resource issues Support staffi in their daily operations Support City Administrator tOCOVID-19 suspended due to COVID-19 Complete AWC'sannual Salary Survey  Monthly Civil Service Commission meetings - suspended due Attend LEOFFID Disability Board monthly meetings - Conduct an internal review of the 2019. Annual Financial Report Work with City Administrator on budget impacts due to COVID- Compile qualified expenses for CARES Act reimbursement Non-essential spending has been frozen as per Council direction COVID-19- City Hall staff has divided into two work crews. Each crew being able to cover essential services to maintain operations and working a 10 hour shift. On May 4th, Crew 1 works Monday-Thursday:; Crew 2 works Tuesday-Friday. Prepare for coverage for employee vacations  19  Budget Concerns Other Issues      City Council Report  Parksand Recreation June: 10, 2020  PAST ACTIVITY:  1.  PARKS COMMISSION:  a. May meeting held 2. Recreaton/Communty Programming: a. BOLD continues  b. Set movies, dates, and locations for summer. series Scheduled alternative summer programs and activities d. Set bands and dates for shortened summer concert series at Rock Park  3. Parks:  a. Demolition of community garden complete a. Chamber of Commerce Board  4. Public Relations/Tourism:  b. Providing information on Phase 3 approach to starting programs Developing a Safe Start Plani for city employees and citizens  5. Special Events:  a. Farmers Market b. Ephrata Highschool graduation parade - Tiger Strong caravan  6. Recreation Supervisor:  a. Developing alternative summer programs and activities due to! Splash Zone closure  b. Preparing summer activities base upon 'phase' openings  Assisting front utility customers  7. SplashZone: FUTURE GOALS/ACTIVITY:  a. Preparing possible projects to be completed during closure  1. Continuing administration of current and new programs 2. Continuing to work with and support various community groups 3. Develop new recreation programs and activities 4. Develop tree replacement program 5. Develop a park reservation system 6. Research web: site options    March  June 11th, 2020  Department: Public Works Field Supervisor  past Activity  Cleaned the head works at the waste water treatment facility. Completed monthly sewer flushing. Flushing and Sweeping all city streets. Monthly water testing. Read meters. Continue herbicide maintenance. Working on getting well # 3 back on line. Working on getting the WWTP plc's back up and communicating' (Waiting for parts to arrive). Assisted the High school by hanging senior banners on light poles on Basin street. Removed all oft the items related to the community garden and cleaned the sight. Regular scheduled Park and public works maintenance, numerous funerals, and as always responded to any and all City related calls.  Future Activity:  Replace plc's and get WWTP communication back to 100%. Clean head works at the waste water treatment facility. Monthly sewer flushing. Monthly water testing. Read meters. Chlorinate and put well #: 3 back on line. Continue sweeping and flushing all city streets (only as needed to conserve fuel use). Continue with routine inspections and maintenance on all trucks and equipment. Finish herbicide maintenance on all city right of ways. Remove high school senior banners from light poles. And as always respond to  any and all City related calls.  Budget Concerns: Other Issues: Dennis Ohl Public works field supervisor  Continue to monitor closely  Continuing to maintain social distancing!    DATE: June 17,2020  ITEM: Items for Council Consideration  SUMMARY  1. Firework Stand Permit- Soapl Lake School District would like to locate ai firework stand' in 2. Reciprocal Fire Protection Agreement with Bureau ofLand Management--This: agreement isar mutual aid agreement between the Ephrata Fire Department and the Bureau ofLand Management for support ini the suppression ofwildland fires, other non-wildland fire 3. Search for Permanent Police Chief-The Police Department is currently run by an Interim Police Chief(Captain Erik Koch) without an active Captain. This creates al hardship for management as there is a gap in leadership. Captain Koch is doing well in his acting position, but the department needs tol have stability and continuity. Advertisement will go out after the 4th of July with the application process closing September 1s. Itisa anticipated 4. Public Works-S Surplus items from recent Well #3 repairs-surplus 265 feet of #8j pipe casing in 10-foot lengths and 265 feet ofl 13/16-inch diameter steel pump shaft in 10-foot 5. Authorization to accept bid for the C street sidewalk project--sidewalk from the High 6. 2019 Annual Financial Report--Annual report for the financial transactions oft the City of 7. Council Meeting July 1,2020-July. 4th in on a Saturday. In the past we have cancelled the  the Walmart Parking lot.  incidents and operations during Stafford. Act disasters.  that the new Chiefv will bei inj place. January 4, 2021.  lengths.  School tol Parkway School on the west side ofc street only. Ephrata for the year ending December 31,2019. first Council Meeting ofJ July for the holiday.  BUDGET IMPACTS  1. N/A 2. N/A 4. N/A 6. N/A 7. N/A  3. Anticipated Cost ofHiring is less than $5,000.00 5. - $273,451.50 (funded by TIB's Complete Street Grant)  Staffrecommends acceptance and approval ofall Items. Motion to. Authorize, Confirm, or Approve and Accept All Items.  ENABLING ACTIONS  lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    THIS FORM! ISI INTENDED! FORU USE BYLOCAL. AUTHORITIES HAVING, JURISDICTION (AHJ) IN7 THEE EVENTTHEY DO NOTHAVEAI PERMIT FORM: SPECIFICI FOR RETAIL FIREWORKS SALES ATA CONSUMER FIREWORKS RETAIL SALES (CFRS) FACILITY. ITISA NOTMEANT TO BE REQUIREDI INADDITION TO OR INLIEUG OFA ANYLOGAL PERMITTING FORMAND/OR! PROCESS THATMAYEMISTWITHI THEL LOGAL. AHJ. Directions: Provided thel localj jurisdiction has noj permit formo of their own, complete this permit application and submiti ity with the! local AHIJ portion ofyour  Retaill Fireworks! Stand License tot the jurisdiction iny which yous wish tor run your CFRS facility.  WASHINGTON STATE  City of Ephrata WAS6010  FIREWORKS RETAIL SALES PERMIT APPLICATION  Applicant Information Soap Lake School District Samuel Palmer (509 )869-7188 Phone Number  New/First Time Applicant  XI Previous Permit Holder  Name of Group, Organization, or Person (Last, First, Middlel Initial, and Date of Birth) Issuedt the Fireworks Retailer! License  Name of Permit Applicant (Last, First, Middle Initial, and Date ofE Birth) 2120 Milwaukee Way - Tacoma Washington 98421 Permit Applicant Mailing Address (Complete Including Street, City, State, and ZIP Code)  spalmeresscno5.0rg  E-Mail Address  Local Business Number (if required) Size: 8X24= = 192sq. ft. Square FeetDimenslons 131586525 Parcel Number for Stand Location  CFRS Facility Information X Stand Tent Other: Wal-Mart #3260 - 1399 SE Blvd - Ephrata Washington CFRS Facility Address (Complete Including Street, City, State, and ZIP Code)  Specify Phone Number  Wal-Mart  Name of Property Owner TNT FIREWORKS -G21026  Fireworks Supplier.information List all of the licensed fireworks wholesalers who will be supplying this stand product  Storage Information XI Sales Structure  On Site Detached Building  Off Site: At the stand with security  Storage Address (Complete Including Street, City, State, and ZIP Code)  Truck/Trailer - Other:  Specify  CHECKLIST FOR SUBMISSION Check with the local AHJfora all applicable submission dates and deadlines:  Application/Permit Fee X Insurance Certificate ($1,000,000) Valid' Washington State Fireworks Retailer License  Clean-Up Bond Fee (if applicable)  XI Property Owners Written Permission  Detalled Site Plan  Interior Plan (required for tents and "other" facilities)  hereby celtify thei information in this application is true and correct. lam aware of and agree to comply with all relevant Provisionsdlaw, rule, and any ordinance oft the state of Washington and the city/county permitting this CFRS Facility.  For Samuel Palmer EDENIED  Lizhsicrch  05/27/2020 Date of Signature  For Samuel Palmer Printed Name ofPermit Applicant  sh  FREGOSBADTHORIDHAVNGUURISDICTION APPROVED  EL a254  PomtNimber  APProVedIBy  DitodApproval DatodfSignatuirg  FFPAKOFTIS/OEMECASTRSCNSBODNSGRSAATONSOPFIGRERVTE  supaRmloOICe  Pantdlemoandiltg,  THE FIREWORKS RETAILER. LICENSE HOLDER (LICENSEE) SHALL RETAIN THIS PERMIT WITH THE ASSOCIATED FIREWORKS RETAILER  LICENSE. ANDI MAKE THEM BOTH AVAILABLE! FORI INSPECTION, ATANYT TIME THE STAND IS IN OPERATION  390-20013/R1416)    BLM Agreement Number: HWA20-0030  RECIPROCAL FIRE PROTECTION AGREEMENT  BETWEEN THE SPOKANE DISTRICT AND THE EPHRATA FIRE DEPARTMENT  DEPARTMENT OF THE INTERIOR, BUREAU OF LAND MANAGEMENT  This Agreement is made and entered into by and between the DOI Bureau ofLand Management, Spokane District hereinafterreferred to as the BLM) and the Ephrata Fire Department (hereinafterr referred to as the DEPARIMENTDISTRICT, under the authority and provisions of the Reciprocal Fire Protection Act of May 27, 1955( (42USC1856a), and the Robert T. Stafford  Disaster Reliefand! Emergency Assistance Act (P.L. 93-288).  I. PURPOSE  Thej purpose ofthis Agreement is toj provide forj joint participation, mutual aid, and cooperation in: support oft the suppression ofwildland fires, other non-wildland fire incidents,  and operations during Stafford Act disasters.  II. STATEMENT OF MUTUAL BENEFITS AND INTERESTS  The BLM has the responsibility for preparedness, prevention, protection, and suppression of wildland fires on BLM administered lands and on adjacent or intermingled Federal, State and private lands as identified through written Agreements, Memoranda ofUnderstanding and The DEPARIMENTDISTRICT has the responsibility for preparedness, prevention, protection, and suppression ofwildland, structure and other non-wildland incidents within DEPARTMENT/DISTRICT maintains fire protection facilities in the vicinity ofl BLM Therefore, it is mutually advantageous, and ini the public interest, for the parties to coordinate Iti is also to the benefit of all federal, state and local agencies to coordinate assistance and operations during Stafford. Act disasters under the National Response Plan (NRP). This documents the commitment oft the parties to provide cooperation, resources, and support to the Secretary ofHomeland Security in the implementation oft the NRP, as appropriate and  Operating Plans.  the established fire DEPARTMENT/DISTRICT. Additionally, the  property.  their efforts in the prevention, detection, and suppression of wildfires.  consistent with their own authorities and responsibilities.    BLM Agreement Number: HWA20-0030 III. GENERAL PROVISIONS  1. Refer to. Appendix If for DEFINITIONS.  2. OPERATING PLANS. The parties agree that prior to implementation of this Agreement toj jointly establish an Operating Plan that shall be attached to and become aj part ofthis The Operating plan MUST include signatures from all parties, reimbursement rates, dispatching, initial attack, communications, aviation, and billing procedures. The Operating Plan may include a list ofindividuals and qualifications and any vehicles that will be covered under this Agreement and any other items identified ini this Agreement as necessary for efficient implementation. All parties will meet prior to the initiation of fire season each year to: review and update the Operating Plan as necessary. 3. TRAINING. Each party will inform the other of applicable cross training opportunities 4. FIRE PROTECTION. As deemed appropriate, the parties will establish initial attack areas for lands ofintermingled or adjoining protection responsibilities. Within such areas the SUPPORTING party, may take initial attack action in support ofthe PROTECTING 5. ASSISTANCE. Outside initial attack areas, when requested by the PROTECTING party, the SUPPORTING party when capable may assist with initial attack or other support on wildland fires. There may be situations when additional support personnel is necessary for mobilization for the SUPPORTING party and that need may be filled by personnel available to the DEPARTMENT/DISTRICT. When this situation arises, resources will 6. NOTIFICATIONS. Each party will promptly notify the PROTECTING party of fires burning on or threatening lands in their designated area of protection responsibility. When action ist taken, the SUPPORTING party will notify the PROTECTING party in accordance with the Operating Plan as soon as possible oft the equipment and personnel 7. COST SHARING. On multi-jurisdictional incidents and incidents which threaten or burn across direct protection boundaries, the parties willj jointly establish a written cost share agreement which describe a fair and reasonable distribution of financial responsibilities. 8. COMMUNICATON SYSTEMS. The Parties agree to share the use ofcommunication systems, radios and radio frequencies in the execution ofthis Agreement. Sharing of frequencies must be approved only by the authorized personnel for each party as  Agreement.  for personnel.  party.  be mobilized via the process outlined in the Operating Plan.  dispatched to the incident location.  identified in the Operating Plan.    BLM. Agreement Number: HWA20-0030  9. DETERMINATION OF CAUSE. AND PRESERVATION OF EVIDENCE. Parties will attempt toj protect the fire's point of origin to include evidence pertaining to the cause of 10. BILLING PROCEDURES. The SUPPORTING party will bill the PROTECTING party for the reimbursable costs incurred to provide assistance to the PROTECTING party. Allowable reimbursable costs will be identified in the Operating Plan. Reimbursable costs shall include costs from the point ofmobilization, transportation, salary for actual hours worked (to include all hours regularly scheduled at their home agency for personnel assigned to an incident), benefits, overtime premiums, per diem, and travel to the point of demobilization oft the member(s) deployed. The costs of"backfilling" employees, as defined in Appendix Iofthis Agreement, into local home unit positions for personnel that have been mobilized toi incidents is The SUPPORTING party shall submit al bill within 120 days from the date oft the incident. Bills will bei identified by incident name, location, and incident number with adequate documentation supporting the billed costs. Adequate documentation includes applicable resource orders, supply orders, cost share agreements, transaction statements The DEPARTMENT/DISTRICT shall send billings to the following address:  the fire.  authorized and reimbursable.  (or equivalent), and emergency fire time reports.  DOI-BLM Spokane District Fire Attn: Fire Business 1103 N. Fancher Rd. Spokane Valley, WA 99021  11. DUNSNUMBER (5/04): The DEPARTMENT/DISTRICT shall furnish their DUNS number upon execution ofthis instrument. The DUNS number may be obtained by contacting Dun and Bradstreet at 800-234-3867 or 866-794-1580. A DUNS number will 12. ELECTRONIC FUNDS RANSPERBPDIGA: The DEPARTMENT/DISTRICT shall designate a financial institution or an authorized payment agent through which a Federal payment may be made in accordance with US Treasury Regulations, Money and Finance, at 31 CFR 208, which requires that federal payments are to be made by EFT to the maximum extent possible. A waiver may be requested, and payments received by check by certifying in writing that one of the following situations apply:  be provided immediately by telephone at no charge.  1. The payment recipient does not have an account at a financial institution. 2. EFT creates a financial hardship because direct deposit will cost the payment  recipient more than receiving a check.    BLM Agreement Number: HWA20-0030  3. Thej payment recipient has aj physical or mental disability, a geographic,  language, or literacy barrier.  Inc order to receive EFT payments, the DEPARTMENT/DISTRICT shall register in the System for Award Management (SAM). You may register at www.sam.gov. Follow the instructions provided on the website. For assistance, contact the SAM Federal Service Desk at 866-606-8220 between Monday and Friday, 8 am to 8j pm ET. 13. NONDISCRIMINATION. The DEPARTMENT/DISTRICT shall comply with all Federal statutes related to nondiscrimination and all applicable requirements ofall other Federal laws, Executive Orders, regulations, and policies. These include but are not limited to: (a) Title VIc oft the Civil Rights Act of 1964 (42 U.S.C. 2000d, 2000e-16), which prohibits discrimination on the basis oft race, color, disability, or national origin; (b) Title IX oft the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; and Section 504 of the Rehabilitation Act of1973 as amended (29 USC 794), which prohibits discrimination on the basis of disabilities. The nondiscrimination statement which follows shall be posted in primary and secondary recipient/cooperator offices, at the public service delivery contact point and included, in full, on all materials regarding such ecipients/cooperators programs that are produced by the recipients/cooperators for public information, public education, or public distribution: "In accordance with Federal law and U.S. Department ofInterior policy, this institution is prokibited from discriminating on the basis ofrace, color, national origin, sex, age, or disability. (Not all prohibited bases apply to all programs.) USDI is an Ifthe material is too small toj permit the full statement to be included, the material will at minimum include the statement inj print size no smaller than the text that "This  equal opportunity provider and employer."  institution is an equal opportunity, provider.' "  To: file a complaint of discrimination, submit a written, signed, and dated complaint no later than 180 days from the date oft the alleged discrimination to the Director, Office of Civil Rights, U.S. Department of the Interior, 1849 C Street NW, MS# 5230, Washington DC 20240. The complaint should include the name, address, zip code, and telephone number; the name and address oft the alleged discriminatory official(s) and/or public entity; the nature oft the complaint, the basis oft the complaint (race, color, national origin, gender, age, sex and/or disability), and the date the alleged discrimination occurred. 14. Liabilities/Waivers. Each party waives all claims against every other party for compensation for any loss, damage, personal injury, or death occurring as a consequence oft the performance of this agreement unless gross negligence on any part of any party is This provision shall not relieve any Party from responsibility for claims oft third parties  determined.  for losses for which the Party is otherwise legally liable.    OPERATING PLAN FORTHE BETWEEN THE SPOKANE DISTRICT AND THE EPHRATA FIRE DEPARTMENT  RECIPROCAL FIRE PROTECTION AGREEMENT (HWA20-0030) DEPARTMENT OF THE INTERIOR, BUREAUOFI LAND MANAGEMENT  PREPARED. ANDA APPROVEDBY:  FMO  DATE Jeremy R. Burns, Fire Chief  DATE  DOI-BLM Spokane District  Ephrata Fire Department  ppAy  49  M -  bon ALA a olun  E  Thisl Local Operating Fire Plant between thei identifieda agencies willl become effective ont thel last dates shown ont thes signature paget betweent theE BLMa andl Iindividual  DEPARTMEN/DISTRICTS: This Operating Plani isp prepared pursuant tot the Reciprocal Fire ProtectionA Agreement. This Operating Plans supersedes alCooperativel Local Operating Fire Plans executed previously.    BLM Agreement Number: HWA20-0030  15. PRINCIPAL CONTACTS. The principal contacts for this Agreement are:  BLM Contact  Fire. Department Contact  JeffI Dimke Fire Management Officer DOI-BLM Spokane District 11031 N. Fancher Spokane Valley, WA99212 Phone: 509-536-1237 FAX: 509-536-1285 E-Mail: jdimke@bim.gov  Jeremy R. Burns Fire Chief Ephrata Fire Department 800. A Street SE Ephrata, WA 99823-2200 Phone: 509-754-4666 FAX: 509-754-4523 E-Mail: bums@ephrata.org  16. MODIFICATION. Modifications within the scope oft the Agreement shall be made by mutual consent oft the parties in writing, prior to any changes being performed. The BLM is not obligated to fund any changes not approved in advance. 17. COMMENCEMENT/EXPIRATION DATE. This instrument is executed as oft the date oflast signature and is effective through 1/31/2025 at which time it will expire unless Any party shall have the right to terminate this Agreement with 90-days advanced written  extended.  notice to the other party.  18. AUTHORIZED REPRESENTATIVES. Signatories to this Agreement shall be IN WITNESS WHEREOF, the parties have executed this as oft the Ist date written below.  authorized to act on behalfoftheir respective party..  4bba  FMO 2pbx  JeAT A  DATE Jeremy R. Burns, Fire Chief  DATE  DOI-BLMS Spokane District  Ephrata Fire Department    BLM Agreement Number: HWA20-0030  AppendixI DEFINITIONS  BACKFILL. The additional costs (as outlined int the Operating Plan) to provide coverage for an individual that has been mobilized such as the overtime premium or out ofclass premium. DIRECT COSTS. Costs directly related to the suppression effort. These costs do not include FIRE PREVENTION. Activities directed at reducing the number of person-caused fires, including public education, law enforcement, dissemination ofinformation, and the reduction ofhazards. FIRE PROTECTION. The term fire protection includes personal services and equipment required for fire prevention, the protection oflife and property from fire, firefighting, and emergency services, including basic medical support, basic and advanced life support, hazardous material containment and confinement, and special rescue events involving vehicular and water mishaps, and trench, building, JURISDICTIONAL PARTY. The party which has overall land and resource management and/or PROTECTING PARTY. The party responsible for providing direct fire protection in a given area RECIPROCAL FIRE PROTECTION. Specific fire protection services furnished by one party to the SUPPLEMENTAL FIRE DEPARTMENT RESOURCES. Overhead tied to al local fire department who are mobilized primarily for response to incidents/wildland fires outside oft their district or mutual SUPPORTING PARTY. A party providing suppression assistance or other support and resources to SUPPRESSION. All work ofc confining and extinguishing at fire beginning with its discovery.  dispatch or other administrative costs.  and confined space extractions.  protection responsibility as provided by law.  pursuant to this Agreement.  other on a reimbursable basis pursuant to the Annual Operating Plan.  aid zone.  the Protecting Party.    POLICE CHIEF Job Announcement  The City of Ephrata is seeking candidates for the position ofPolice Chief. Applications will be accepted until September 1,2020. The. Job Description and Application can be found at the City of Ephrata's  website: Ephrata.org    CHIEF OF POLICE  ANNUALSALARY: $105,000.00 CLASSIFICATIONS SUMMARY: CORE VALUE STATEMENT  The city of Ephrata will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship, loyalty, and communication. We are accountable to our community fori innovative and colaborative efforts that anticipate needs, leverage resources and  deliver solutions. SAFETY/STATEMENT  We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City's Safety Plan. This includes, but is not limited to actively identiying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers; and leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans.  POSITION  This position is responsible for the overall vision and direction oft the police department as well as the administrative oversight ofa activities and programsrelated to professional. standards, police operations, investigations, and administrative support. Responsibilites include development and oversight of departmental goals and objectives, polices and procedures and the department's budget as well as compliance with statutory requirements. This position  plans, organizes and evaluates the work of subordinates.  1    Considerable and frequent contact is maintained with the City Administrator, Mayor, City Council and other department directors as well as represenatives of local, state and federal  governments and agencies, and the general public.  EXAMPLES OF JOB DUTIES: Other duties may be assigned as needed,  1. Plans, directs and coordinates comprehensive law enforcement services for the city and provides strong creative leadership and vision to the department and staff. Develops, supports and models aj positive and productive workplace culture based on city core values. Provides leadership during critical incidents or crisis events. 2. Develops a compentent, well trained, properly structured and motivated staff capable of achieving departmental goals and commitments; evaluates employee performance, reviews projects and programs, and distribution of work to ensure 3. Oversees all hiring and training programs to promote excellence and minimize 4. Represents the Police Department in appearances before City Council, the Civil Service Commission, other quasi-judicial or administrative commisions, community forums, prepares a variety of written documents such as correspondance,  proper and efficient workflow.  liability.  memoranda, agenda bills and reports.  5. Represents the Police Department and develops connections with city residents and community members to support effective policing methods and outcomes, improvements in law enforcement, publice education, and public relations. 6. Represents the Police Department and develops connections with other law enforcement and security agencies to ensure coordinated, concerted police services, improvements in law enforcement, public education, and public relations. 7. Works with other city departments and the general public to resolve sensitive or controversial issues; represents the department to the media, citizens, and other 8. Directs the establishment and maintenance of effective and efficient departmental work polices, systems and procedures, consistent with city polices relating to personnel, budgeting and accounting, procurement, contract management and other administrative matters; participates in labor contract negotiations and  government officials on matters of departmental concern.  responds to grievances as required.  2    9. Oversees development andi implementation of department's budget. 10. Oversees the accreditation process, including the annual audit and reaccreditation 11. Provides command direction in highly complex or sensitive incidents. ofresponsibility and contribute to effective city operations.  process.  12. Performs related duties as assigned in order to effectively accomplish assigned areas  QUALIFICATIONS  Acombination oft the experience, education, and training listed below which providesand  equivalent background to perform the work of this position. Ten years of experience as a sworn officer.  Fivey years of experience ina a management command position.  Bachelor of Arts in criminal justice, police science, public administration orarelated  field.  Master's Degree perferred. education.  Extensive experience as a senior law enforcement manager may be subsituted for Knowledge oft the principles and practices of municipal police operations. Ability to provide strategic leadership to the department, elected officials and senior Must possess, or have the ability to obtain, certification as a Police Officerin Management level certificate from a state certified police training academy. Must maintain Washington State Police Officer Certification as mandated by Must possess, or have the ability to possess within one month of hire date, a  management. Washington State.  Washington State Law. Washington State driver's license.  OTHER:  Must successfully pass a psychological exam.  Must successfully complete a thorough background investigation. Must successfully pass a medical examination which includes a drug screen.  Must successfully pass a polygraph examination.  3    WORK ENVIORNMENT:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accomodations may be made to enable inidividuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; take or hear and taste or smell. The employee must frequently lift up to 10 pounds; occasionally lift and /or move 10 to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, Work is performed indoors and outdoors in all weather conditions. The employee may be exposed to a variety of hazardous conditions, such as confrontations with a hostile or violent person. The employee may be exposed to or required to handle hazardous substances, such as explosives, fumes, airborne and bloodborne pathogens, and toxic or caustic chemicals. The employee may be exposed to other physical hazards such as moving traffic or working in high places or with electrical equipment. Indoors, the noise level is usually low; outdoors, the noise This position description, generally describes the principle functions of the position and the level of knowledge and skills typically required. It does not constitute an employement agreement between the employer and employee, and it is subject to change as the needs of the employer The City of Ephrata is an Equal Opportunity Employer. Qualified applicants are considered for employement without regard to race, creed, color, sex, national orgin, age, martial status, sexual orientation, or the precense ofa non job-related medical condition or disability.  depth perception, and the ability to adjust focus.  level may be moderate to loud.  and the requirements of thej job change.  COMPENSATION AND BENEFITS: Annual alary-$105,000.00 121 hoursa a month Annual Leave 8hours of Sick Leave a month 401 hours of Comp time each year 401 hours of Floating Holiday each year. HRA VEBA: $125.00 a month Life Flight membership for family  Melia/DentalVision/lie through Washington Teamsters Welfare Trust.  Deferred Comp through Harford or State of Washington  Anticipated Timeline-Closure oft the Application Process will be! September 1, 2020  Anticipated Starting Date will be January 4, 2021  4    POLICE CHIEF  Supplemental Essay Questions  In order to get al better sense of your writing skills and additional insights into your experience, please answer the following questions and submit them with your application. Limit your responses to no more than a single page per question.  1. Please tell us why you arei interested in this position and whyi iti is a good time in  your career to come to Ephrata.  2. The ideal candidate will have experience dealing constructively with conflict and developing consensus, and a willingness to confront and resolve issues. Please describe your experience in this area, and how you have confronted and  resolved issues ini the past.  3. What keeps you motivated, passionate, enthusiastic and challenged as a law  enforcement professional and why?  4. Briefly list previous law enforcement positions you have held (titles, length of employment, size of agency/# commissioned officers, and duties you performed). Be specific in listing any prior senior law enforcement management  experience.  5    City of Ephrata 121 Alder Street Southwest Ephrata, Washington 98823 Voice: 1800-833-6384 TDD: 1800-833-6388  Phone: 509-754-4601 Fax: 509-754-0912  MEMO  Public Works Department  To: Mike Warren - City Administrator From: Bill Sangster - Public Works Director  Date: June 10th, 2020  RE:  Surplus Items  The following items from Well #3 Rehabilitation project have been a. Approximately 265 feet of 8 pipe casing in 10 foot lengths. b. Approximately 265 of1 13/16 inch dia. Steel pump shaft in 10  deemed surplus by staff:  foot lengths.  Please see attached Photos. Since it will cost more to remove these items from the site and as they have very little value as scrape metal they will be given to several local land owners who have expressed interest in the piping as fence posts. They haul away.  Bill Sangster Public Works Director            City of Ephrata 121 Alder Street Southwest Ephrata, Washington 98823 Voice: 1800-833-6384 TDD: 1800-833-6388  Phone: 509-754-4601 Fax: 509-754-0912  Staff Report  VII. Items for Council Consideration  1.A Authorization to Accept Bid for the C Street Sidewalk  Project.  a. Gray & Osborne has completed the review of bids and recommends Central Paving, LLC (Ellensburg, WA) with  al low bid of $ 273,451.50  b. The Project has been funded through a TIB's Complete Streets Grant we received last year for $300,000 for  Engineering and Construction.  C. Project will have a sidewalk from the High School(4th Ave NW) to Parkway School on the West Side ofC Street  only)  d. Itv will consist of New ADA Ramps and Sidewalk where  there isn't sidewalk currently. e. Staff recommends approval.  Bill Sangster    Gray &-Osborne, Inc. CONSULTING ENGINEERS  SENT VIA EMAIL June 9, 2020  NNIVEHSARY 1935 2020 NS  Mr. Bill Sangster City of Ephrata 121 Alder Street SW Ephrata, Washington 98823  SUBJECT: REVIEW OF BIDS, "C"S STREET SW/NW SIDEWALK  IMPROVEMENTS G&O#19033  CITY OF EPHRATA, GRANT COUNTY, WASHINGTON  Dear Mr. Sangster:  On. June 4, 2020, the City of Ephrata received 8 bids for the "C" Street SW/NW Sidewalk Improvements project. One additional bid received was considered non-responsive due to the Contractor not signing their proposal. The bids ranged from $273,451.50 to $371,333.00. The Engineer's Estimate was $312,800.00. Each proposal was checked for correctness ofe extensions oft the prices per unit and the total price. One correction was made; however, this correction did not change the position of the low bidder. We have provided a bid summary with this letter. The bidders and their respective bid amounts,  including sales tax where applicable, are as follows:  1. 2. 3. 4. 5. 6. 7. 8.  Central Paving, LLC (Ellensburg, WA). Rudnick and Sons LLC (Wenatchee, WA). North Central Construction, Inc. (Moses Lake, WA). White Diamond Concrete, LLC( (Clinton, UT). JM Pacific Construction, Inc. (Moses Lake, WA). SE Inc., dba Smith Excavation (Cashmere, WA). Prograde Enterprises Inc. (Easton, WA)... Tommer Construction Company, Inc. (Ephrata, WA)..  $273,451.50 $312,760.00 .$312,800.00 $321,321.32 $326,850.00 $342,650.00 .$344,195.00 $357,417.00 .$371,333.00  Engineer's Estimate.  The lowest responsive bidder, Central Paving, LLC ofl Ellensburg, Washington is currently a Washington State registered and licensed contractor and appears to have the relevant qualifications and experience to successfully perform the work the project will require. Toourl knowledge, the lowest bidder has not claimed bid error and no formal bidding protests have been recorded. In accordance with RCW: 39.04, we have verified  11 Spokane Street, Suite 207  Wentachee, Washington 98801  (509)853-2460    Mr. Bill Sangster June 9, 2020 Page 2  the lowest bidder, Central Paving, LLC ofEllensburg, Washington has met the responsibility criteria. The Mandatory Bidder Responsibility Checklist, including documentation, is attached for the City's file. We have also reviewed the Supplemental Bidder Criteria information submitted by the Contractor and they appear to meet the Based on our evaluation, we recommend that the project be awarded to the lowest  requirements oft the Supplemental Bidder Responsibility Criteria.  responsive, responsible bidder: Central Paving, LLC 1410 W. Dolarway Road Ellensburg, WA 98926  Please contact us ifyoul have any questions and/or require additional information.  Sincerely,  GRAY & OSBORNE, INC. do Cematacky Sean Comstock, P.E. SCC/tlf Encl.  cc: Mr. Jason Phelps, P.E., Washington State Transportation Board (TIB)  11 Spokane Street, Suite 207  Wentachee, Washington 98801  (509)853-2460    CITY OF EPHRATA  Memo  To:  Mayor Reim and City Council Members  From: Leslie Trachsler Date: 6/10/2020 Re:  2019 Annual Financial Report  Isubmit for yourinformation: and review the. Annual Report for the financial transactions oft the This report reflects the reporting requirements prescribed by the Washington State Auditor's With the COVID-19 Pandemic and restrictions issued by the Governor's Office it was more challenging than usual toj prepare. However, Ifeel confident in the accuracy oft this report. Due to the current restrictions, an internal review of the report will be conducted by Mayor Reim, City Administrator Warren and. Administrative Assistant tol Finance Carrie Lnenicka on Once youl have had ac chance to review, please feel free to call me with any questions, comments or concerns you may have. Iwould also be open to conducting a one-on-one review with any  CityofEphrata for the year ended December. 31, 2019. Office in accordance with RCW 43.09.230.  Wednesday, June 17ha at 9:00a.m.  Council Member.  1    2019  ANNUAL FINANCIAL  REPORT  ICIYEOFFEPHRATAJ  1909  CITY OF EPHRATA    ANNUAL REPORT CERTIFICATION  CITY OF EPHRATA MCAG No. 0304  Submitted pursuant tol RCW 43.09.230 to the Washington State Auditor's Office  For the Fiscal Year Ended December 31,2019  GOVERNMENT INFORMATION: Official Mailing Address: 121 Alder Street SW Official Website Address: ephrata.org Official E-mail Address: contact@ephrata.org Official Phone Number: 509-754-4601  AUDITCONTACT or PREPARER INFORMATION and CERTIFIÇATION: Audit Contact or Preparer Name and' Title: Leslie Trachsler, Finance Director  Contact Phone Number: 509-754-4601 Contact E-mail Address: rchsler@ephralaorg  Icertify this 28th day of May, 2020, that annual report information is complete, accurate and in conformity with the Budgeting, Accounting and Reporting Systems Manual, to the best of my knowledge and belief, having reviewed this information and taken all appropriate steps in order to provide such certification. I acknowledge and understand our responsibility for the design and implementation of controls to ensure accurate financial reporting, comply with applicable laws and safeguard public resources, including controls to prevent and detect fraud. Finally, Iacknowledge and understand our responsibility for immediately submitting corrected annual report information if any  errors or an omission in such information is subsequently identified. Audit Contact or Preparer sRalsukl    CITY OFI EPHRATA STATISTICAL INFORMATION DECEMBER 31,2019  1. 2. 3. 4. 5. 6. 7.  DATE OF INCORPORATION DATE PRESENT CHARTER ADOPTED FORM OF GOVERNMENT POPULATION  JUNE.1909 SEPTEMBER 1947 STRONGI MAYOR 8.130 4.535 10.09  NUMBER OF REGISTERED VOTERS AREA-S SQUARE MILES  EMPLOYEES FULL TIME (END OF YEAR PAYROLL) FIREMEN-2 POLICEMEN- 1 16 OTHERS-30  TOTAL-48  8. 9.  VOLUNTEERS: FIREMEN-25 MUNICIPAL FACILITIES OWNED:  AMBULANCE AUDITORIUMS CEMETERIES  1 1 1  FIRE: STATIONS 1 GOLFC COURSE LIBRARIES  POLICE STATIONS 1 SHOPS (GARAGES) 2 SWIMMING POOL 1  1 1  FIRE HYDRANTS 560 PARKS (ACRES) 141.07 OPEN SPACE (ACRES) 181.2  10. MUNICIPAL UTILITIES OR ENTERPRISES OWNED:  GARBAGE COLLECTION SEWER SYSTEM WATER SYSTEM  WATER RECLAMATION TREATMENT FACILITY    0304  STATEMENTC-4 Page1of5  CITY OF EPHRATA  FUND RESOURCES AND USES ARISING FROM CASH TRANSACTIONS  For the Year Ended December 31, 2019  Total for All Funds 1 $933,694.49 $9,737,704.74 $1,007,791  1  111 Transpor- tation District  112 Street  BARS CODE  Current Exp Benefit  Total Amount Actual Amnt Actual Amnt Actual Amnt  Beginning cash and Investments: 308.10 Reserved 308.80 Unreserved 388.80 or 588.80 Prior Period. Adjustments Revenues and Other Sources: 310 Taxes 320 Licenses and Permits 330 Intergovernmental 340 Charges for Goods and Services 350 Fines and Penalties 360 Miscellaneous 370 Capital Contributions 390 Other Financing Sources Operating Expenditures: 510 General Government 520 Public Safety 530 Physical Environment 540 Transportation 550 Economic Environment 560 Mental and Physical Health 570 Culture and Recreational 591-593 Debt Service 594-595 Capital Outlay 597-599 Other Financing Uses  $0  $80,231  $0  $5,556,409.92 $183,282.61 $1,205,388.09 $7,368,322.74 $4,284.61 $200,465.94 $3,177.55 $482,207.00 25,674,938 $340,690.77 $3,394,839.96 $4,905,659.90 $1,276,459.28 $317,421.52 $52,848.97 $1,033,066.44 11,320,987 $1,023,211.65 $653,099.83 12,997,298 $1,142,106.51 11,535,533 $35,268.14 $32,668.37 $1,642,834 $9,895,299 $1,334,121  $4,510,681 $183,283 $337,001 $325,321 $4,285 $121,315 $66,349 $6,556,025 $325,062 $3,394,840 $0 $147,579 $238,560 $52,849 $1,033,066 $5,191,957 $32,680 $5,224,637 $5,224,637 $1,331,388 $34,529 $31,796  $313,254  $316,122 $568,387 $20,778 $342 $50,680 $956,310 $1,036,540  Total Revenues and Other Financing Sources $15,003,538.46 $5,548,234  $313,254 $313,254  Total Resources  $695,257  Total Operating Expenditures Total Expenditures  $0 $30,165 $30,165 $30,165 $283,089  $695,257 $303,991 $999,248 $999,248 $37,292  Total Expenditures and Other Financing Uses 14,139,404.83  Excess (Deficit) of Resources Over Uses 380 Nonrevenues (Except 384) 580 Nonexpenditures (Except 584) Ending Cash and Investments: 508.10 Reserved 508.80 Unreserved  $283,089  $37,292  1/This column should summarize ALL reported funds, notj just funds listed on this page  TOTAL CASH ENDING BALANCE $11,538,132.63    MCAGNO. 0304  STATEMENTC-4 Page2of5  CITY OF EPHRATA  FUND RESOURCES AND USES ARISING FROM CASH TRANSACTIONS  For the Year Ended December 31,2019  113 Sidewalk Const  115 Cemetery  120 Convention Center Development  153 Park  BARS CODE  Actual Amnt Amount Actual Amnt Actual Amnt  Beginning Cash and Investments: 308.10 Reserved 308.80 Unreserved 388.80or 588.80 Prior Period Adjustments Revenues and Other Sources: 310 Taxes 320 Licenses and Permits 330 Intergovernmental 340 Charges for Goods and Services 350 Fines and Penalties 360 Miscellaneous 370 Capital Contributions 390 Other Financing Sources Operating Expenditures: 510 General Government 520 Public Safety 530 Physical Environment 540 Transportation 550 Economic Environment 560 Mental and Physical Health 570 Culture and Recreational 591-593 Debt Service 594-595 Capital Outlay 597-599 Other Financing Uses  $7,642  $53,566  $178,055  $8,124  $74,143 $55,582 $27,430  $101,973  $300,000  $7,083 $1,065 $8,148 $16,273  $19,702 $121,675 $299,730  Total Revenues and Other Financing Sources  $300,000 $157,156 $307,642 $210,722  Total Resources  $122,597  $78,861 $78,861 $78,861 $78,861 $220,868  Total Operating Expenditures Total Expenditures  $0] $122,597 $5,480 $5,480 $122,597 $5,480 $122,597 $302,161  $0 $o $0 $16,273  Total Expenditures and Other Financing Uses Excess (Deficit) of Resources Over Uses 380 Nonrevenues (Except 384) 580 Nonexpenditures (Except 584) Ending Cash and Investments: 508.10 Reserved 508.80 Unreserved  $88,126 $123 $256 $87,992  $302,161  $220,868  $16,273    MCAGNO. 0304  STATEMENT C-4 Page3of5  CITY OF EPHRATA  FUND RESOURCES AND USES ARISING FROM CASH TRANSACTIONS  For the Year Ended December: 31, 2019  155 Capital  215  299  340  BARS CODE  Improvement Fire Bond Pool Bond CDBG Grant Actual Amnt Actual Amnt Actual Amnt Actual Amnt  Beginning Cash and Investments: 308.10 Reserved 308.80 Unreserved 388.80or 588.80 Prior Period Adjustments Revenues and Other Sources: 310 Taxes 320 Licenses and Permits 330 Intergovernmental 340 Charges for Goods and Services 350 Fines and Penalties 360 Miscellaneous 370 Capital Contributions 390 Other Financing Sources Total Revenues and Other Financing Sources Operating Expenditures: 510 General Government 520 PublicSafety 530 Physical Environment 540 Transportation 550 Economic Environment 560 Mental and Physical Health 570 Culture and Recreational 591-593 Debt Service 594-595 Capital Outlay 597-599 Other Financing Uses  $384,987  $8,099  $30  $11,629  $178,096  $62,141  $729 $729 $12,358  $178,096 $563,083  $62,141 $70,240  $0 $30  Total Resources  Total Operating Expenditures Total Expenditures  $o $o $100,680 $100,680 $462,403  $0 $30,000 $27,048 $57,048 $57,048 $13,192  $o $0 $30 $30 $o  $0 $0 $12,358 $12,358 $0  Total Expenditures and Other Financing Uses Excess (Deficit) of Resources Over Uses 380 Nonrevenues (Except 384) 580 Nonexpenditures (Except 584) Ending Cash and Investments: 508.10 Reserved 508.80 Unreserved  $462,403  $13,192  $o  $0    MCAGN NO. 0304  STATEMENT C-4 Page 4 of5  CITY OF EPHRATA  FUND RESOURCES AND USES ARISING FROM CASH TRANSACTIONS  For the Year Ended December 31, 2019  380 Downtown  422  424  523 Rental  BARS CODE  Improvement Sanitation Water/Sewer Equipment Actual Amnt Actual Amnt Actual Amnt Actual Amnt  Beginning Cash and Investments: 308.10 Reserved 308.80 Unreserved 388.80or 588.80 Prior Period Adjustments Revenues and Other Sources: 310 Taxes 320 Licenses and Permits 330 Intergovernmental 340 Charges for Goods and Services 350 Fines and Penalties 360 Miscellaneous 370 Capital Contributions 390 Other Financing Sources Operating Expenditures: 510 General Government 520 Public Safety 530 Physical Environment 540 Transportation 550 Economic Environment 560 Mental and Physical Health 570 Culture and Recreational 591-593 Debt Service 594-595 Capital Outlay 597-599 Other Financing Uses  $335 $3,183,883  $4,971,021  $563,017  $1,421,514  $4,990,650 $23,310 $3,178 $5,017,137 $9,988,158 $1,115,500 $10,419 $2,817,831  $547,395  $360,089 S0 $1,781,603 $335 $4,965,486  $5,089 $552,483  TotalRevenues and Other Financing Sources  Total Resources  $5,210 $1,965,233  $433,623  Total Operating Expenditures Total Expenditures  $o $1,970,442 $o $1,970,442 $335 $335 $1,970,442 $o $2,995,044  $2,828,250 $993,212 $67,362 $3,888,824 $1,028,704 $4,917,528 $5,070,630 $616 $616  $433,623 $186,374 $619,997 $619,997 $495,504  Total Expenditures and Other Financing Uses Excess (Deficit) of Resources Over Uses 380 Nonrevenues (Except 384) 580 Nonexpenditures (Except 584) Ending Cash and Investments: 508.10 Reserved 508.80 Unreserved  $o $2,995,044  $5,070,630  $495,504  The Accompanying Notes Are An Integral Part Of This Statement.    MCAGN NO. 0304  STATEMENT C-4 Page 5 of5 5  CITY OF EPHRATA  FUND RESOURCES AND USES ARISING FROM CASH TRANSACTIONS  For the Year Ended December 31, 2019  702 Cemetery Care Actual Amnt $212,991  BARS CODE  Beginning Cash and Investments: 308.10 Reserved 308.80 Unreserved 388.80or 588.80 Prior Period. Adjustments Revenues and Other Sources: 310 Taxes 320 Licenses and Permits 330 Intergovernmental 340 Charges for Goods and Services 350 Fines and Penalties 360 Miscellaneous 370 Capital Contributions 390 Other Financing Sources Operating Expenditures: 510 General Government 520 Public Safety 530 Physical Environment 540 Transportation 550 Economic Environment 560 Mental and Physical Health 570 Culture and Recreational 591-593 Debt Service 594-595 Capital Outlay 597-599 Other Financing Uses  $6,572 $6,572 $219,563  TotalRevenues: and Other Financing Sources!  $01 $0  $0 $o  $0 $o  Total Resources  Total Operating Expenditures Total Expenditures  $0 $0 $0 $219,563  $o $0 $0 $o  $o $o $o $0  $o $0 $0 $0  Total Expenditures and Other Financing Uses Excess (Deficit) of Resources Over Uses 380 Nonrevenues (Except 384) 580 Nonexpenditures (Except 584) Ending Cash and Investments: 508.10 Reserved 508.80 Unreserved  $219,563  $o  $o  $0  The Accompanying Notes Are An Integral Part Of This Statement.    REPORTING  Notel-S SmmnfsaamAsmatN. Policies  The City of Ephrata wasi incorporated in June 1909 and operates under the laws of the state of Washington applicable to a non-charter code city. The City of Ephrata is a general purpose, local government and provides public safety, fire prevention, streeti improvement, parksandr recreation, general administrative The City of Ephrata reports financial activity in accordance with the Cash Basis Budgeting, Accounting and Reporting System (BARS) Manual prescribed by the State Auditor's Office under the authority of Washington State law, Chapter 43.09 RCW. This manual prescribes ai financial reporting framework that differs from generally accepted. accounting principles (GAAP) in thei following manner:  services, a city owned cemetery, water, sewer, and: sanitation utilities.  Financial transactions are recognized on a cash basis of accounting as described below. Component units are required to be disclosed but are: not included in the financial statements.  (see note to the financial statements)  Governmenl-wide statements, as defined in GAAP, are not presented. All funds are presented, rather than ai focus on major funds. Supplementary information required by GAAPi is not presented. Ending balances are: not presented using the classifications defined in GAAP.  The Schedule of Liabilities is required to be presented with the financial statements as  supplementary information.  A. Fund Accounting  Financial transactions of the government are reported in individual funds. Each fund uses a separate set of self-balancing accounts that comprises its cash and investments, revenues, and expenditures. The government's resources are allocated to and accounted for in individual funds depending on their intended purpose. Each fund is reported as a separate column in the financial statements, except for fiduciary funds, which are presented by fund types. The total column is presented as memo only"because anyi interfund activities are note eliminated. The following fund  types are used: General Fund  GOVERNMENTAL FUND7 TYPES:  This fund is the primary operating fund of the government. It accounts for all financial resources except those required or elected to be accounted fori in another fund.  Special Revenue Funds  These funds account for specific revenue sources that are restricted or committed to expenditures  for specified purposes of the government.    Debt Service Funds  These funds account for the financial resources that are restricted, committed, or assigned toe expenditures for principal, interest, and related costs on general long-term debt.  Capital Projects Funds  These funds account for financial resources which are restricted, committed, or assigned for the  acquisition or construction of capital facilities or other capital assets.  Permanent Funds  These funds account for financial resources that are legally restricted to the extent that only earnings, and not principal, may be used for purposes that support programs for the benefit of the  government or its citizenry. PROPRIETARY FUNDTYPES: Enterprise Funds  These funds account for operations that provide goods or services to the general public and  are supported primarily through user charges.  Internal Serviçe Funds  These funds account for operations that provide goods or services to other departments or funds  of the government on a cost reimbursement basis. B. BasisofA Accounting and Measurement Focus  Financial statements are prepared using the cash basis of accounting and measurement focus. Revenues are recognized when cash is received, and expenditures are recognized when paid. In accordance with state law the City also recognizes expenditures paid during twenty days after the close of the fiscal year for claims incurred during the previous period.  . Cash and Investments  See Note 6- Deposits and Investments.  D. Capital Assets  Capital assets are assets with an initial individual cost of more than $5,000.00 and an estimated useful life in excess of one year. Capital assets and inventory are recorded as capital  expenditures when purchased. E. Compensated Absences  Vacation leave may be accumulated up to 35 days and is payable upon separation or retirement. Sick leave may be accumulated indefinitely. Upon separation or retirement employees do receive payment for unused sick leave once they reach at threshold of 2001 hours up to ai maximum of 480  hours. Payments are recognized as expenditures when paid.    F. Long-Term Debt  See Note 5-1 Debt Service Requirements. G. Reserved Portion of Ending Cash and Investments  Beginning and Ending Cash and Investments is reported as reserved when it is subject to restrictions on use imposed by external parties or due to internal commitments established by Ordinance/Municipal Code. When expenditures that meet restrictions are incurred, the City  intends to use unreserved resources first before using reserved amounts. Reservations of Ending Cash and Investments consist of:  111 Transportation Benefit District Fund $283,089 EMC3.40  112 Street Fund 113 Sidewalk Fund 115 Cemetery Fund 120 Convention Fund 153 Park Development Fund 155 Capital Improvement Fund 215 Fire Reserve Fund 702 Cemetery Care Fund  $3 37,292 RCW/47.24.040 $302,161 EMC 19.22.020 $ 87,992 EMC 14.24.040 $220,868 RCW 67.28.180 $ 16,273 EMC 18.04.780 & 18.04.580 $462,403 RCW 82.46.010 & 82.46.035 $ 13,192 Ordinance 15-19 $219,562 EMC 14.24.020  Note2-) Budget Compliance  The city adopts annual appropriated budgets for twenty-four funds. These budgets are appropriated at the fund level. The budget constitutes the legal authority for expenditures at that level. Annual appropriations Annual appropriated budgets are adopted on the same basis of accounting as used for financial reporting. The appropriated and actual expenditures for the legally adopted budgets were. as follow:  for these funds lapse at the fiscal year end.  Final Appropriated Actual Expenditures  Fund/Department General Fund Library Fund Parks Fund Fire Reserve Fund Police Reserve Fund Street Fund TBD Fund Sidewalk Const Fund Cemetery Fund Cooperative Growth  Amounts $4,334,860.00 $ 210,930.00 $1,001,750.00 $ 4,000.00 $ 4,000.00 $1,043,770.00 $ 200,000.00 $ 10,000.00 $ 155,550.00 $ 20,857.20  Variance $209,431.01 $ 6,607.20 $ 78,590.61 $ 2,978.00 $ 1,500.00 $169,835.21 $44,522.23 $ 4,519.78 $32,697.29 $_10,238.78 $ 39,320.00 $-0-  $4,125,428.99 $ 204,322.80 $ 923,159.39 $ 1,022.00 $ 2,500.00 $ 999,247.77 $ 30,164.79 $ 5,480.22 $ 122,852.71 $ 78,861.22 $ 100,680.00 $ 20,857.20  Convention Center Fund $ 89,100.00 Capital Improvement Fund $ 140,000.00    GO Pool Redemption Fire Bond Redemption $ 61,300.00 CDBG Fund Downtown Improvement $ Sanitation Fund Water/Sewer Fund' Water/Sewer Const Public Works' Trust SRF Redemption Cemetery Care Fund  $ 29.61 $ 12,357.79 334.87 $2,161,000.00 $4,539,900.00 $2,465,000.00 $ 575,500.00 $ 488,400.00 $ 2,000.00  $ 29.61 $ 57,048.00 $ 12,357.79 $ 334.87 $1,970,442.21 $4,228,950.74 $2,062,119.93 $ 575,120.75 $4 485,452.68 $6 669,996.73 $ 65,700.00 $ -0-  $-0- $ 4,252.00 $-0- $-0- $190,557.79 $310,949.26 $402,880.00 $ 379.25 $ 2947.32 $6 67,903.27 $5 50,000.00 $ 2,000.00  Equipment Rental Fund $ 737.900.00 Equipment Rental Reserve $ 115,700.00  Budgeted amounts are authorized to be transferred between departments within any fund/object classes within departments; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges, hours, or other conditions of employment must  be approved by the city's legislative body. Note 3-J Joint Ventures  A. Multi agency Communications Center  In1 1995, City of Ephrata, along with 28 Grant County entities, entered in an Inter-local Cooperative Agreement under the authority of RCW Chapter 39.34 in order to provide for the joint operation of a consolidated E911 emergency dispatch facility known as the Multi Agency Communications Center (MACC). MACC serves as the public safety answering point for all law enforcement and emergency response agencies in Grant County. The property acquired by MACC is shared by the participants in the Agreement to the same extent as they have made financial contributions tol MACC. Grant County accounts for MACC as an Agency Fund and financial reports can be obtained for MACC at the Grant County  Auditor's Office, 37 C Street NW, Ephrata, WA 98823. B. Transportation Benefit District  InJ January 2018, the City formed a Transportation Benefit District(TBD) creating a new Ephrata Municipal Code Chapter 3.40. In March 2018, City Council passed Ordinance 18-08 assuming the rights, powers, functions, immunities, and obligations oft the" TBD. An election was held on April 24, 2018 asking the voters for a two-tenths of one percent sales tax to be collected from all taxable retail sales within the City fora term of ten years for the purpose of funding transportation improvements in the City of Ephrata. This In 2019, the operating budget of the Transportation Benefit District was $200,000. Revenues received was  proposition passed and sales tax became effective. January 1,2019. $313,253.17 and actual expenditures was $30,164.79. Note 4-F Related Party Transactions  There are several Council members and Executive staff who serve on various community organizations and boards. Mayor Reim serves as al Board Member on the Grant transit Authority Board (GTA).GTA provides public transportation to all of Grant County. The city has an Inter-local Agreement with GTA to lease the Intermodal Transportation Center. During 2019, the City received $2,750.00 from GTA in lease payments.    City Administrator Crago serves on the Cities Insurance. Association of Washington Board (CIAW).CIAW isa a provider of General Liability, Auto Liability, Property, Equipment Breakdown, Crime, Auto Physical Damage and Uninsured Motorist insurance coverage for public entities. In 2019, the city paid a total of Council member Wanke serves on the Grant County Health Board. They oversee the public health needs of all Grant County residents. The city contributes $2 per citizen to the Health District in support of their efforts to combat communicable and other diseases in Grant County. In 2019 the city contributed Council member Coe serves on the Grant County Economic Development Council (GCEDC). This Board promotes Grant County to commercial and industrial businesses in an effort to encourage them to set up businessi in Grant County. The city pays a yearly membership fee to GCEDC in the amount of $4,000.00. Council member. Allstot serves on thel North Central Regional Library Board (NCRL). This Board provides library services to the community. The city provides thej propertybuilding for the library to operate out of and the NCRL pays a maintenance fee to the city based on square footage. The city pays NCRL a yearly fee based on the assessed property valuation. In 2019, the city paid NCRL: $164,821.08 from property tax Finance Director Trachsler serves on the Grant County Disability Board. This Board oversees disability applications and evaluates requests for reimbursement of qualified medical expenses for retired/disabled LEOFFIe employees. All eligible reimbursements are forwarded on to the retirees last employer of record  $286,794.43 fori insurance coverage.  $16,200.00 to Grant County Health District.  revenues andi in turn, NCRL paid the City $36,313 for maintenance services.  for payment.  Note 5-1 Debt Service Requirements  Debt Service  The accompanying Schedule of Liabilities (09) provides more details oft the outstanding debt and liabilities of the city and summarizes the city's debt transactions for year ended December 31, 2019. The debt service requirements for general obligation bonds and revenue bonds are: as follows:  Principal $1,028,395 7 753,944 740,433 667,425 671,081 $2,972,224 $1,283,358 $212.100 $8,328,960  Interest $ 88,023 $ 81,448 $74,919 $ 68,534 $62,513 $219,491 $88,142 $4,381 $687,451  Total $1,116,418 $ 835,392 $ 815,352 5 - 735,959 $ 733,594 $3,191,715 $1,371,500 $216.481 $9,016,411  2020 2021 2022 2023 2024 2025-2029 2030-2034 2035 TOTALS    Debt Guarantees  In 2004, city guaranteed the Public Works Trust Fund Revenue Debt of the Port of Ephrata, a legally separate entity. In the event the Port ofl Ephrata is unable to make aj payment, city will be required to make that payment. The total amount of outstanding debt subject of this guarantee at year end was $96,632.00.  Note 6-1 Deposits and Investments at December 31, 2019 are as follows:  Investments are reported at principal cost plus pre-paid accrued interest. Deposits and investments by type  City's own deposits $2,308,826.85 $ 108,731.53 $2,119,502.10 $2,484,127.12 $4,494,857.53 $ 22.087.50 $11,538,132.63  Type of Deposit or Investment andi investments  TOTAL $2,308,826.85 $108,731.53 $2,119.502.10 $2,484,127.12 $4,494,857.53 $22.087.50 $11,538,132.63  Washington Trust Certificates of Deposit Local Government Investment Pool Grant County Investment Pool Bond Investments US Bank Total to various funds.  Itist the city's policy to invest all temporary cash surpluses. The interest on these investments is prorated  Investments in the State Local Government Investment Pool(LGIP)  The city is a voluntary participant in the Local Government Investment Pool, an external investment pool operated by the Washington State Treasurer. The pool is not rated and not registered with the SEC. Rather, oversight is provided by the State Finance Committee in accordance with Chapter 43.250 RCW. Investments int the LGIP are reported at amortized cost, which is the same as the value of the pool per share. The LGIP The Office of the State Treasurer prepares a stand-alone financial report for the pool.. A copy oft the report is available from the Office of the State Treasurer, POI Box 40200, Olympia, Washington 98504-0200, online at  does noti impose any restrictions on participant withdrawals.  www.tre.wa.goy.  Investments in Grant County Investment Pool  The city is a voluntary participant int the Grant County Investment pool, an external investment pool operated by the County Treasurer. The pool is not rated or registered with the SEC. Rather, oversight is provided by the County Finance Committee in accordance with RÇW 36.48.070. The city reports its investment in the pool at amortized cost, which is the same as the value of the pool per share. Grant County Investment Pool All investments are insured, registered or held by the city or its agent in the govemment'sname.  does not impose any restrictions on participant withdrawals.    Note7-OPEBI Plans  Other post-employment benefits (OPEB) are benefits provided to those employees retired from the Law Enforcement Officers and Fire Fighters Retirement Plan I (LEOFF I). The city provides medical and prescription drug insurance coverage through the Washington Teamsters Welfare Trust. City is also responsible for LEOFF: II Retirees medically necessary dental and vision expenses as well as any long-term disability care that may be needed. The city had three LEOFFIretirees which received benefits in 2019 for a total amount of $23,231.09. Benefits provided were medical insurance premiums, reimbursement of Medicare Part B insurance premiums and all qualified out-of-pocket medical expenses not covered by insurance. The city has mitigated its future long-term disability liability by purchasing Long-Term Care  policies for two LEOFFIretirees. Note 8- Other Disclosures A. Pollution Dispute  The city along with Grant County havel been named potentially liable persons byt thel Department of Ecology at the Grant County Landfill for the alleged release of hazardous substances at the County landfill. At present, there has not been an agreement or assignment of costs oft the Old Cell to the city. Grant County, in their 2018 Audit Report, reported receiving an updated projection of the future estimated Closure and Post Closure Costs provided by the County'sconsultant. The updated Draft Feasibility Study Was submitted to the Washington State Department of Ecology ini March 2018 by Grant County. This study recommended aj preferred cleanup action for the old cell and was the County's basis for estimating liability costs. Closure Liability of the Old Cell was estimated at $9,165,000 and the Post Closure Liability Monitoring for an The city could possibly be responsible for not more than 50% of that costs buti is highly unlikely and yet to be determined. The city has adequate insurance coverage to mitigate any exposure incurred. To date, the city has received 100% reimbursement from insurance for the City's share of work performed at the Grant  estimated 25 years is $9,063,000.  County Landfill. B. Accounting  In compliance with State Auditor requirements, the following funds were rolled into the General Fund  (001):  014-Library 016-Park 054-Fire Reserve 057-Police! Reserve 170-Cooperative Growth 425-V Water/Sewer Construction 426-Public Works Trust 427-SRF Reserve 428-SRF Redemption  The following funds were rolling into the Water/Sewer Fund (424):    The following funds were. rolled into the Equipment Rental Fund (523):  525-E Equipment Rental Reserve  C. Citizens Committee  The Community Trails Committee is a citizens committee that is working on the development of a city- wide trail system in connection with the Healthy Communities Initiative. This Committee is comprised of twelve to fifteen citizens, one Council member, the Director of Community Services, and thel Public Works Director. They have raised funds from private individuals and organization. As of December: 31, 2019, they have $32.04 int the Columbia Basin Foundation Fund, and an approved QUADCO grant for $128,500.  D. Federal and State Emergency Declaration  In February 2020, the Governor of the State of Washington declared a state of emergency in response to the spread of a deadly new virus - Coronavirus COVID-19. In the weeks following the declaration, precautionary measures to slow the spread of the virus have been ordered. These measures include closing schools, colleges and universities, cancelling public events, prohibiting public and private gatherings, and On March 18, 2020, Mayor Reim issued a Proclamation declaring a state of emergency and Council approved Resolution 20-007 ratifying the MayorsProclamation. City Hallistor remain closed to the public until such emergency has been lifted, a hiring freeze was implemented, and all non-essential equipment replacements purchases were suspended. All non-essential staff have been ordered to stay home and On March 18, 2020, Council approved Ordinance 20-01 temporarily waiving the assessment of late penalties and termination of utility services on delinquent accounts for a period of six month to help ease the negative impact on low-wage workers, individuals on fixed incomes, non-profit organizations, and small businesses. City staff shall endeavor to work with customers to implement payment plans where The fiscal impact ofs so many classified non-essential small businesses being mandated to close is yet to be  requiring people to stay home unless they are leaving for an essential function.  telecommute whenever possible.  possible to avoid delinquencies beyond the duration oft the six months.  determined asi iti is still unknow how long this current state ofe emergency will exist.  Note 9-P Pension Plans  A. State Sponsored Pension Plans  Substantially all city's full-time and qualifying part-time employees participate in the following statewide retirement systems administered by the Washington State Department of Retirement Systems (DRS), under cost-sharing, multiple-employer public employee defined benefit and defined contribution retirement plans.  PERS II &I III LEOFF II  The State Legislature establishes, and amends, laws pertaining to the creation and administration of all The Department of Retirement Systems, a department within the primary government of the State of Washington, issues a publicly available comprehensive annual financial report (CAFR) that includes  public retirement systems.    financial statements and required supplementary information for each plan. The DRS CAFR may be  obtained by writing to:  Department of Retirement Systems Communications Unit P.O. Box 48380 Olympia, WA 98540-8380  Also, the DRS CAFR may be downloaded from the DRS website at www.drs.wa.gov.  The city also participates in the Volunteer Fire Fighters' and Reserve Officers' Relief and Pension Fund (VFFRPF) administered by the State Board for Volunteer Fire Fighters and Reserve Officers. Detailed information about the plan is included in the State of Washington CAFR available from the Office of At June 30, 2019 (the measurement date of the plans), the city's proportionate share of the collective net  Financial Management website at www.ofm.w1.goy.  pension liabilities, as reported on the Schedule 09, was as follows:  Employer Contributions $138,427 $ -0- $69,168 -0-  Allocation % Liability (Asset) 0.013133% $505,010 0.016949% $164,632 0.006116% $(120,890) 0.037516% $(869,131)  PERS 1UALL $94,169 PERS 2/3 LEOFF 1 LEOFF2 VFFRPF LEOFF Plan 1  0.30%  $(205,448)  The city also participates in LEOFF Plan 1. The LEOFF Plan 1 is fully funded and no further employer contributions have been required since June 2000. If the plan becomes underfunded, funding of the remaining liability will require new legislation. Starting on July 1, 2000, employers and employees  contribute zero percent. LEOFF Plan 2  The city also participates in thel LEOFFI Plan 2." Thel Legislature, by means ofas special funding arrangement, appropriates money from the state general fund to supplement the current service liability and fund thej prior service costs of Plan 2 in accordance with the recommendations of the Pension Funding Council and the LEOFF Plan 21 Retirement Board. This special funding situation is not mandated by the state constitution  and could be changed by statute. B. Defined Contribution Pension Plans  The city has one employee who does not qualify for LEOFF or PERS. The city provides a defined contribution plan and offers two options - State of Washington Deferred Compensation Plan or MassMutual Deferred Compensation Plan. Contribution is the same percentage as what that employee would receive if qualified for thel LEOFFI II plan. For2 2019 that rate was 5.43% of gross earnings. Total city  paid contribution for 2019 was $5,604.87.    Note 10-1 Property Tax  The county treasurer acts as an agent to collect property tax levied in the county for all taxing authorities. Property tax revenues are recognized when cash is received by city. Delinquent taxes are considered fully The city's regular levy for the year 2019 was $2.7809093679 per $1,000 on an assessed valuation of In November 2015, the voters approved Proposition No.1, Fire and Life Safety Equipment General Obligation Bond, int the amount of $820,000. Speciall Firel Bond] Levy for the year 2019 was $0.1354674751 on the excess assessed valuation of $452,507,142 fora at total special levy of $61,300.00.  Collections are distributed at the end ofe each month.  collectible because al lien affixes to the property after taxi is levied. $457,916,092 fora a total regular levy of $1,273,423.15.  Note 11- Risk Management  A. General Liability and Property Insurance  The city is a member of Cities Insurance Association of Washington (CIAW). Chapter 48.62 RCW authorizes the governing body of any one or more governmental entities to form together into or join a program or organization for thej joint purchasing ofinsurance, and/or joint self-insuring, and/orj joint hiring or contracting for risk management services to the same extent that they may individually purchase insurance, self-insure, or hire or contract for risk management services. An agreement to form a pooling arrangement was made pursuant to the provisions of Chapter 39.34 RCW, the Inter-local Cooperation Act. The program was formed on September 1, 1988, when 34 cities int the state of Washington joined together by signing an Inter-local Governmental Agreement to pool their self-insured losses and jointly purchase insurance and administrative services. As of December 1,2 2019, there are 191 members in the program. The program providest the following forms ofj joints self-insurance and reinsurance coverage fori its members: Property, including Automobile Comprehensive and Collision, Equipment Breakdown, and Crime Protection; and Liability, including General, Automobile, and Wrongful Acts, which are included to fit The program acquires liabilityi insurance through their Administrator, Clear Risk Solutions, which iss subject toap per-occurrence self-insured retention (SIR)ofS100,000, with the exception of Wrongful Acts and Law Enforcement Liability which have a self-insured retention of $25,000. Members are responsible for a $1,000 to $10,000 deductible for each claim, while the program is responsible for the $100,000 retention. Since the program is a cooperative program, there is a joint liability among the participating members towards the sharing oft the $100,000oft the self-insured retention, ina addition to the deductible. Thej program also purchases a Stopl Loss Policy as another layer of protection to its membership, with an attachment point Property insurance is subject to a per-occurrence self-insured retention of $25,000. Members are responsible for a $1,000 deductible for each claim. The program bears the $25,000 self-insured retention, Privacy and Network Liability coverage is offered with a $10,000 member deductible and $40,000 self- insured retention for systems using encryption and $50,000 member deductible and $50,000 self-insured  members' various needs.  of$1,910,871.  ina addition to the deductible.  retention for those without encryption.    Equipment Breakdown insurance is subject to a per-occurrence deductible of $2,500, which may vary per member, with the exception of Pumps & Motors, which is $10,000. Members are responsible for the deductible amount of each claim. There is no program self-insured retention on this coverage, with the Members contract to remain in the program for a minimum of one year, and must give notice before December 1, to terminate participation the following December 1. The Inter-local Agreement is renewed automatically each year. In the event of termination, a member is still responsible for contributions to the program for any unresolved, unreported, and in-process claims for the period they were a signatory to the A board of ten members is selected by the membership from three geographic areas of the state on a staggered term basis and is responsible for conducting the business affairs oft the program. The program has no employees. Claims are filed by members/brokers with Clear Risk Solutions, who has been contracted to perform program administration, underwriting, claims adjustment and loss prevention for the program. Fees paid to the third-party administrator under this arrangement for the year ending Financial Statements for CIAW can be obtained by contacting Clear Risk Solutions at info@ciaw.us or  exception of Pumps & Motors which is $15,000 andi is covered by the CIAW.  Inter-local Agreement.  December 1,2019, were! $2,687,104.78.  calling 509-754-2027.  B. Unemployment Insurance unemployment benefits.  The city self-insures for unemployment benefits. During 2019 there were zero dollars paid in    MCAGI No 0304  CITY OF EPHRATA  SCHEDULE: SUMMARY OFE BANK RECONCLIATION For the Calendar Yeare ending December: 31,2019  FROME BANK: STATEMENTS Depasits Receipts Inter-bank Disbursements Inter-bank transfersIn (3) (4)  Bank &I Investment Account name Beginning Bank  Withdrawals transfersout (5) (6) $  Ending Bank Balance (7) 2,119,502.10 108,731.53 22,087.50 5 4,494,857.53  Balance (2)  (1)  Washington Trust Bank LGIP Grant Col Invest Pool Wash7 Trust CD us Bank- Interest Account US Bank- Bonds Bank Totals  $ 5,046,446.97 $13,14731851 $ 80,668.24 $ 38,833.86 $ 2,000,000.00 $ $ 5,901,059.77 $ 76,104.44S $ 108,243.34 $  $11,846,519.27 $ 3,001,820.44 $ 3,345,425.77  $ 3,493,037.09 $ 2,484,127.12 $ 1,001,820.44 S  488.19 5 22,087.50 $ 1,001,820.44 $ 5,714.44S 4,494,857.53 $ 5,714.44 S  11,136,418.32 $13,290,546.94 7,496,677.97 $11,852,233.71 $ 7,496,677.97/5 12,574,731.55  RECONCILING ITEMS  Beginning Deposits in1 Transit (8) Vear-end Deposits inl Transit (9) Beginning Outstanding & Open Period tems (10) Year-end Outstanding & Open Period Items (11) NSF Checks (12) Cancellation of unredeemed checks/warrants (13) Interfund transactions (14) Netted1 Transactions (15) Authorized balance of revolving, petty casha and change funds (16) Other Reconciling Items, net (17) $ Reconciling Items Totals  $ 29,071.19_$ (29,071.19) $ (495,995.41),  $ 9,436.38  9,436.38 (1,047,855.43)  (495,995.41)! 1,047,855.43 (17,698.06) 1,918,898.76 (24,489.70) $ (108,731.53); $ 2,319,839.49 FROM GENERAL LEDGER Expenditures & Other Decreases (21) $14,172,073.20  (17,698.06) $ 1,918,898.76 $ (24,489.70) 1,810.00 $ (10.00) 95.13 $ (108,806.53) $ (465,019.09) $ 1,748,259.66 Beginning Cash8 & Revenues & investment Other Increases Balance (19) $ 10,671,399.23 $15,038,806.60  >  5 1,800.00 $ 20.13 $ (1,036,598.92); Ending Cash8 & Investment Balance (22) $ 11,538,132.63  (20)  General Ledger Totals (18) Unreconciled Variance (23)        SCHEDULE: 11  City of Ephrata For Year Ending December 31, 2019  Beginning Balance  Fund Description 1CURRENT EXPENSES 111TRANSPORTATION BENEFIT DISTRICT $ 112/STREET 113SIDEWALK CONSTRUCTION 115/CEMETERY 120/CONVENTION CENTER 153PARK DEVELOPMENT 155CAPITAL IMPROVEMENT 215_FIRE BOND RESERVE 299 GO SWIMMING POOLI REDEMPTION $ 340 CDBG GRANT 380/DOWNTOWNI IMPROVEMENT 422/SANITATION 424/WATER/SEWER 523EQUIPMENT RENTAL 702/CEMETERY CARE FUND Report Totals:  Revenues  Expenses  Ending Balance  $ 1,007,790.97 $ 5,582,763.43 5,256,433.18 $ 1,334,121.22, $ 80,230.51 $ 956,309.55 $ 999,247.77 $ 37,292.29 $ 7,641.53 $ 300,000.00 $ 5,480.22 $ 302,161.31 $ 53,566.49 $ 157,278.34 $ 122,852.71 $ 87,992.12 $ 178,054.81 $ 121,674.72 $ 78,861.22 $ 220,868.31 $ 384,987.07 $ 178,096.20 $ 100,680.00 $ 462,403.27 $ 8,098.65 $ 62,141.18 $ 57,048.00 $ 13,191.83  $ 313,253.70 $ 30,164.79 $ 283,088.91  $ 8,124.36 $ 8,148.43 $  $ 16,272.79  29.61 $ 11,628.86 $ $ 334.87  $  29.61 $ 334.87 $  728.93 $ 12,357.79 $  $ 3,183,882.91 $ 1,781,603.37 $ 1,970,442.21 $ 2,995,044.07 $ 4,971,020.59 $ 5,017,753.35 $ 4,918,144.10 $ 5,070,629.84 $ 563,016.93 $ 552,483.40 $ 619,996.73 $ 495,503.60 $10,671,399.23 $ 15,038,806.60 $14,172,073.20 $ 11,538,132.63  $ 212,991.07 $  6,572.00  $ 219,563.07    MCAG NO.0304  SCHEDULE: 15  CITY OF EPHRATA SCHEDULE OF STATE FINANCIAL ASSISTANCE For the Year Ended December 31,2019  State BARS Account No. 3340490 3340390  Current Year $ 1,266.00  Grantor  Program Title  Identification Number Expenditures  Department of Health Trauma Grant  AMBV/ES.00000155 LA-9592  Washington. State Department of Transportation-local Programs Transportation Improvement Board Transportation Transportation  Safe Routes to! School  73,506.00  3340380 3340420 334038005  1st Avenue NW  P-E-164(P01)-1 3-E-164(004)-1 C-E-164(001)-1  $ 15,137.00 $ 215,348.04 $ 5,480.22  Improvement Board 8th Avenue NW Improvement Board Sidewalk Project  Complete Streets- CStreet    MCAGI NO.0304  SCHEDULE 16  CITY OF EPHRATA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended December 31,2019  Current' Year Expenditures Through Awards Awards Total Ref.  Federal Agency Name/ Name  Pass-Through Agency Federal Program Name CFDA Other L.D. Number From Pass- From Direct  Foot-note  Number 16.607BPV  Bulleltprool Vest  Department of. Justice Partnership Program National Highway Traffic Safety Administration/ Washington Traffic Safety State &0 Community Commission National Highwayl Traffic Safety Administration/ Commission  $1,226.00 $1,226.00 1,2,7  Highway Safety  20.600Safety Equipment $ 2,000.00  $2,000.00 1,2,7  Washington Traffic Safety State & Community  Highway Safety  20.616/DUI Emphasis  $ 799.00  $ 799.00 1,7  OCDETF Investigation # -PA-WAW-0128; DCN:U326192; Sponsoring Fed Agency) ATF#787060-18-016  Department of Justice- Division  Justice Management Organized Crime Drug  Enforcement Task Forces N/A Total Federal Awards Expended  776.00 $ 776.00 1,7  $ 2,799.00 $ 2,002.00 $4,801.00  The Accompanying Notes To The Schedule O/Expenditures ofF Federal Awards Are An Integral Part or This Schedule.    City of Ephrata  Notes to the Schedule of Expenditures ofl Federal Awards For the Year Ended December: 31, 2019  Note 1-1 Basis of Accounting Note 2. - ProgramCosts  This Schedule is prepared on the same basis of accounting as the city's financial statements. The amounts shown as current year expenditures represent only the federal grant portion of the program costs. Entire program costs, including the City's portion, are more than shown. Such expenditures are recognized following, as applicable, either the cost principles in the OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments, or the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The city has not elected to use the 10-percent de minimis indirect cost rate allowed under the  The cityt uses the cash basis of accounting  Note 7-1 Indirect Cost Rate  Uniform Guidance.    MCAG 0304 City of Ephrata  Schedule 17  LIMITATION ON PUBLIC WORKS PROJECTS PERFORMED BY PUBUICEMPLOYEES  For the Year Ended December! 31, 2019  Total current public work construction budget as amended (annual or Allowable portion of total public works (10 percent of line 1) Less: Amount (ifa any) ine excess of permitted amount from prior budget  389870 38987  biennial as applicable)  period.  Total allowable public works (line 2 minus line 3) current year (include work performed bya county)  38987  Total public works projects performed by public emploiyees during the Ifthis is the second year ofal biennial budget, total publci works projects performed by public employees during thei first year of biennium Restricted under (over) allowable (line 4 minus line 5 minus line 6)  38987  NOTE: If the restricted amount is overa allowable, this amount must be carried forward  to the next budget period report.    MCAG NO. .0304  Schedule 19  City of Ephrata Labor Relations Consultant For the Year Ended December. 31, 2019  Has your government engaged labor relations consultants? Yes XNo Ifyes, please provide the following information for each consultant:  Name of firm: Name of consultant: Business address:  Amount paid to consultant during fiscal year: Terms and conditions, as applicable, including:  Rates (e.g., hourly, etc.) Maximum compensation allowed Duration ofs services Services provided    MCAG No.0304  Schedule 21  City of Ephrata  Local Government Risk Assumption For the Year Ended December 31, 2019  1. Self-Insurance Program Manager: Leslie Trachsler  2. Manager Phone: 509-754-4601 3. Manager Emai!: trachsler@ephrataorg  4.1 How do you insure property and liability risks, if at all?  a. Self-insure some or all risks b. Belong to a public entity risk pool Purchase private insurance d. Noinsurance  5. How do you provide health and welfare insurance (e.g., medical, dental, prescription drug,  and/or vision benefits) to employees, if at all?  a. Self-insure some or alll benefits b. Belong to a public entity risk pool d. Not applicable - no such benefits offered a. Self-insured ("Reimbursable") 0. Belong to aj public entity risk pool d. Not applicable = no employees a. Self-insured ("Reimbursable") b. Belong to aj public entity risk pool d. Not applicable - no employees a. Self-insure some or all other risks b. Belong to a public entity risk pool Purchase private insurance d. Not applicable - have no other insurable risks  AllI benefits provided by health insurance company or HMO  6. How do you insure unemployment compensation benefits, if any?  Pay taxes to thel Department of Employment Security ("Taxable")  7. How do you insure workers compensation benefits, if any?  Pay premiums to thel Department of Labor and Industries  8. How do you insure other risks and obligations, if any?  If the answer to any of the above questions is (a)., then answer the rest of the form in relation FNOT.STOP. the local government does not need to complete the rest of this Schedule.  to the government'ss self-insured risks.    9. Does the local government self-insure any risks as an individual program? (ves/no)  i.  If answered YES, does the local government allow another separate legal entityi into its self-insurance program(s)? (yes/no) Forexample, employees ofa different organization participate in a health and welfare program ofa  city.  Ifs so, list the othere entity or entities:  10. Does the local government self-insure any risks as a joint program? (yes/no)  i.  Ifanswered YES, list the other member(s):  11. Are any claims administered by contract with at third-party administrator? (yes/no)  12. Did the local government (or its third party administrator, if applicable) receive a claims audit 13. Were the program'srevenues. sufficient to cover thej programsexpenses? (yes/no) 14. Did the program use an actuary to determine its liabilities? (yes/no)  within the last three years? (yes/no) Unknown  15. Foreacht typeo ofself-insuredi risk, describe the risk, the numberc of claims received during the period, the number of claims paid during the period and the amount of claims paid in the following table:  Number of claims received during the period 0  Number of claims paid during the period 0  Total amount of claims paid during the period $0.00  Description of Risk Type  Unemployment Claims