EPHRATA CITY COUNCIL.  MAYOR BRUCEREIM MAYOR PRO-TEM WILLIAMCOL COUNCIL MIEMBERS: KATIHLEEN ALISTOT, KATILENIARKN. SARAH MCDONNTLL. VALLIMILLARD. MATTI MOORE.TONY MORA,  AGENDA FOR NOVEMBER 16, 2022 -  AMENDED  7:00 PM  REGULARSESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of Meeting: NO 6. Presentations:  5. Additions or corrections to published Agenda Department of Ecology - Paul Rossow Grant County Health Department - Laina Mitchell Teresa Taylor - Opening al BNB/Event Center  II  CONSENT AGENDA 1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: November 2, 2022 3. Approval of Special Event Application:  III TABCOMMITEL & AGENCY REPORTS  IV CLOSED RECORD DECISIONS [RCW CHAPTERS 36, 42: OPEN PUBLIC: INPUTI NOT  PERMITTED)  BILLS: Allstot, McDonnell, Harris    V  PUBLICE HEARINGS  1. Ordinance 22-12-2023 Proposed Budget  VI ORDINANCES & RESOLUTIONS  1. Ordinance 22-12 - 2023 Proposed Budget  2. Ordinance 22-13. - Extending Moratorium on New Development Applications  VII ITEMS FOR COUNCIL CONSIDERATION  VIII ITEMS FOR COUNCIL ACTION  1. Approve Agreement with Grant County Health District for 2023  2. Approve LTAC Committee Funding Requests 3. Approve Contract Amendment with CDSI 4. Approve Water Comp Plan  5. Approve Contract Amendment # 4for ERC HVAC Consuling/Enginering  IX ADMINISTRATION REPORTS 1. Administrator Goals and Objectives  BILLS: Allstot, McDonnell, Harris    GEIVET NOV10 2822 BY:. 4:4op.m.  REQUEST TO BE ON COUNCIL AGENDA  COUNCIL MEETSTHE FIRST AND THIRD WEDNESDAY'S OF EACHI MONTH AT7 7:00P.M. INORDERTOBE ON THE AGENDA, PLEASE SUBMIT THIS FORM BY NOON, THE THRUSDAY BEFORE THE COUNCIL  MEETING.  DATE: QD ouentou 10,2800 NAME: JuDO Soyfok  ADDRES204.3 Ao, 38. Cahnin.ln.qee23  ESTIMATED TIME OF PRESENTATION: SmunuteD  (limit between 3-5 minutes)  DESCRIBE SUBJECT YOU WISH TO DISCUSS:  wnuhunband. bQ woouod.ONyo.D pwenance BNB Sw Un tphrata. UDp'd xoto Oyhe weddung eto, braunungs LO FWA City € Susol duptrick, DD wo00 aD SL uma  Coymwty uontD oA OWA muh.  SIGNATURE:  Aayox  Note: Please attach anyi information you wish to be distributed to council and staff.    CITY OF EPHRATA STAFF REPORT  To: From: Date: Proceeding Type: Subject:  Mayor, City Council, City Administrator Finance Director, Leslie Trachsler November 14, 2022 Council Action Amendment #41 to DOH Contract Legislative History: November 16, 2022 N/A Council Approval  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: This is an amendment to the current DOH contract relating to the ERC and State Capital Grant. This amendment provides architectural services for the replacement and upgrades to the Discussion/Analyss: DOH will prepare technical drawings and specification including the invitation to bid, draft contract, general project requirement etc., for the purposes of securing bid proposals for the Staff Recommendation: Council authorize Administration to execute Contract Amendment #4 with DOH  HVAC/Lighting systems.  ERCHAVC/-ighting: system upgrade fora architectural services.  Financial Implications: $25,600-Biledon' hourly basis as services are rendered  Attachments: A. Legal Review  Amendment #4- DOH Associates  Thet following documents are attached and: subject to legal review:  Date Reviewedby Legal Counsel  Type of Document  Titled of Document  Pagelofi    The DOH Associates ARCHITECTS & PLANNERS AF PROFESSIONAL SERVICES CORPORATION  October 24, 2022 City of Ephrata 121 Alders StSW Ephrata, WA98823 Ladies/Genttemen:  Subject: ERC HVAC Replacement  Attention: Ms. Leslie Trachsler, City Clerk  Our mechanical engineer and I, met on site with Jason Ronish last week to review the HVAC replacement at the Ephrata Recreation Center (ERC). Our Statement of Probable Construction Costs estimated the project at $780,000 with escalation to 2022. Iwould like to mention that the rate of inflation was! higher than anticipated and we willl likely bid thej projectin2023. There was also added scopet etothep project, including lightinga andceilingt tile, estimateda sBppmourpraaironsa and paneling replacement listed at $43,000 on our costs. The probable costs included other items, and are not quite the: same: scope and not a direct reflection of what we anticipate this project to cost.  The work would include the following:  1. Design and replacement of 5 residential HVACI units and condensing units. 2. Replacement of the lighting and ceilings in the auditorium and the meeting room. 3. Removal of paneling, finishes, etc. in the auditorium and meeting room and resurface Weare] proposing toj preparebido documents onmoref formals speditationsincluding invitations tobid, form of proposal, sample contract and technical specifications, we will also provide supplementary drawings and details. We would prepare the documents for al bid from a single general contractor. We will prepare the documents, assist with bidding and attend the bid opening. Our hourly not to exceed feewould pamiaAheye Services during construction willbehourly Our services include: mechanical engineering, but exclude electrical and structural engineering. We intend toa address thel lighting ona a design build approach. Inourinitialwalkhrough. itappeared that the HVAC would not require any structural reinforcement. However,ifduring: design thes structural I'veattached a copy of Amendment 4 toour Owner-Consultant Agreement for your signature. Ifyou are: in agreement, please sign the agreement and return a signed copy to our office. Ify you have any questions, please call me at) your convenience. Wea are also including a copy of our updated Hourly  walls, paint and replace base.  as needed.  reinforcement is needed, we will approach the work as additional services.  Rate Schedule for inclusion in our current agreement.  Sincerely, THE DOH ASSOCIATES, PS fhmR Synk Paull R. Coppock Principal enclosure  TELEPHONE! 509.662.4781 . FAX509.663.3253 . 7N.WENATCHEE AVENUE, SUITE 500 . WENATCHEE, WA 98801    AMENDMENT-4 October 24, 2022  to the CONSULTANT SERVICES AGREEMENT dated. July 15, 2020 by and between:  City of Ephrata  and  The DOH Associates, PS, Architects and Planners  A Remuneration 2022. B Change in Service: following: ERCI HVAC Replacement. Task1 1  Billing Rates shall be as revised on the attached Hourly Rate Schedule, Exhibit A, dated November  With reference to the Consultant Services, Specific Scope of Work, The Consultant shall include the  DOH will prepare a design for replacement of the! 5 existing HVAC furnaces, replacement ofl lighting and ceilings int thea auditorium and meeting room and also resurface the wallsi int those rooms. We will prepare drawings andi techniçal specificationsi including invitation to bid, form of proposal, draft contract, general project requirements, and special requirements such as prevailing wages, bonds, etc. for1 the purposes of securing bid proposals for the ERC Exterior Door and Window Replacement project. We willy visit the site DOH will assist in soliciting bids, arranging for advertisements ifr necessary, and receiving bids. CompensationforTask. 1v willl bel billedo on and hourlyb basisnot-to-exceed fee of$25,600 withoutp prior  tov verify existing conditions as needed.  authorization, plus reimbursable expenses.  Task2  DOH will review pay applications and shop drawings, we will prepare notices of completion, coordinate with the contractor, perform periodic site visits and provide additional on call: services to coordinate with the Cityt top perform construction administration ofthev work. Task2 willl bel billed on an hourly basis, plus reimbursable expenses and mayl be: adjusted to performr more duties or less duties as directed by the City  during the course oft the work.  This Amendment is agreed to as of the date first written above.  OWNER  ARCHITECT  hRLynk Paul R. Coppock, President The DOH Associates, PS  Bruce Reim, Mayor City of Ephrata  ARCHITECTS & PLANNERS . The DOH Associates, PS . WENATCHEE, WASHINGTON    EXHIBIT-A  HOURLY RATE SCHEDULE November, 2022  TIME CLASSIFICATION BY PERSONNEL Clerical or Apprentice Draftsman Draftsman/Designesigner/Technician Staff ArenlecyDesgnerPamner Project Architect or Planner  CODE 1 2 3 4 5  RATE $77.00/hr $97.00/hr $110.00/hr $127.00/hr $149.00/hr  Principal  Any of the above personnel rates may involve several and diverse activities, such as Design, Field Inspection, Research, Conferences, etc. Ratesarel basedonamultiple ofthea average: salariesofpersonneldlasifications,and an operational structure that endeavors to utilize each person at his optimum effectiveness. OUTSIDECONSULTANTSTIME (Structural, Mechanical, or ElectricalEngineers,eersyet.)schargedarconsultantscost TRAVELTIME beyond a 25 mile radius from Wenatchee is charged at1 the reduced rate(s) ofCode 3f for Principals, Code: 21 for Project Architects, and Code 1f fora all other personnel. Travel time within the 25 mile radius is charged REIMBURSABLE EXPENSES: The following expenses, when incurred by the Architect or his consultant in service  tol The DOH Associates, plus 10%1 taxes and overhead factor.  at thet full rate.  to the client, are charged to the client:  a)  Long distance telephone expense and Travel beyond a 25 mile radius from Wenatchee. Mileage b) Expense of standard form documents, reproductions, postage and handling of Drawings, Outside expense of data processing, reprographic and photographic production d) Cost of renderings, models and mock-ups requested or authorized by the Owner. e) Fees paid for securing approval of authorities having. jurisdiction over the Project.  billed at the current Federal rate per mile.  Specifications, documents and other instruments ofservice.  c)  techniques.  f)  Expense of additional insurance coverage, or limits, including Professional Liability Insurance, requested byt the Ownerinexcessoftnatnormalycared byt the Architectand  Architect's (sub) consultants.  Reimbursable expenses/exceptitematravelandltemb)im-nousereprouctions,arechargeda10staxes  and overheadi factor.  ARCHITECTS &1 PLANNERS . The DOH Associates, PS . WENATCHEE, WASHINGTON    ORDINANCEN NO.22-13  AN ORDINANCE OF THE CITY OF EPHRATA, WASHINGTON, RELATING TO LAND USE AND ZONING, EXTENDING A MORATORIUM ON THE ACCEPTANCE OF APPLICATIONS FOR SUBDIVISIONS IN RESIDENTIAL ZONES AND GOVERNMENTAL, COMMERCIAL, OR INDUSTRIAL DEVELOPMENTS REQUIRING NEW UTILITY  CONNECTIONS IN THE CITY OFI EPHRATA  WHEREAS, the City Council is committed to developing adequate plans for the orderly growth and development of the City tol better serve, protect, and promote the health and welfare ofi its citizens; WHEREAS, development within the City has recently accelerated and there are indications that WHEREAS, this increase in development has significantly strained the City's ability to provide WHIEREAS, the City Council is committed to reviewing the development standards for new developments including concurrency requirements, impact fees, and other mitigation and wants to complete that review without further applications for residential subdivisions or large governmental, WHEREAS, the City Council finds that there is substantial evidence that municipal services which relate to the quality of the environment, fiscal soundness, carrying capacities of the utility and transportation systems and other related services which affect residents of the City, will be negatively impacted by additional residential subdivisions and governmental, commercial, or industrial developments requiring new utility connections if prudent growth management practices are not evaluated, updated, and administered by the City which take into account the ability of the City to continue the balance between the growth rate through development and the expansion of transportation and utility systems, police services, fire protection and ambulance services, and park WHIEREAS, the City is engaged in the update and revision ofi its land use ordinances, regulations, and comprehensive plans to assure the orderly development of the City and to assure that development pays for the infrastructure and services required by the development. The results of these updates may affect the pattern of growth, delivery of services, and cost of development; and WHEREAS, on June 6, 2022, the City of Ephrata adopted Ordinance No. 22-10 establishing amoratorium on the acceptance, processing, and approval of applications for any residential subdivisions pursuant to Title 18 of the Ephrata Municipal Code and the acceptance, processing, and approval of applications for any governmental, commercial, or industrial  substantial development is planned in the future; and governmental services to new development;and  commercial, ori industrial development being permitted;  and recreation services provided by the City.  development requiring new connections to water or sewer utilities.  Ord22-13    WHEREAS, RCW 36.70A.390 and RCW 35A.63.220 authorize the City Council to extend amoratorium for one or more six (6) month periods ifa a subsequent public hearing is held and WHEREAS, the City engaged SCJ Alliance as a consultant to assist in the implementation of aj periodic update of the Ephrata Comprehensive Plan and development regulations; and WHEREAS, the City Council approved the amended Scope of Work with SCJ Alliance as WHEREAS, SCJ Alliancel has created the Ephrata Comprehensive Plan Timeline as attached WHEREAS, the City Council desires to extend the current six (6) month moratorium an additional six (6) months to accomplish the necessary actions to update the Comprehensive Section 1. Residential Subdivision Moratorium Extended. The Ephrata City Council hereby extends for an additional six (6) month period the moratorium on the acceptance, processing, and approval of applications for any residential subdivisions pursuant to' Title 18 oft the Ephrata Municipal Code. Lot line adjustments shall not' be subject to this moratorium. Section 2. Governmental, Commercial, and Industrial Development Moratorium Extended. The Ephrata City Council hereby extends for an additional six (6) month period the moratorium on the acceptance, processing, and approval ofa applications for any governmental, commercial, or industrial development requiring new connections to water or sewer utilities. Section 3. Effective Period for Moratorium. The moratorium set forth in this Ordinance shall be in effect for a period of six (6) months from the date this Ordinance is passed and shall automatically expire at the conclusion oft that six (6) month period unless the same is extended by the City as provided in state law or unless terminated sooner by Ordinance. Section 4. Should the City progress more rapidly through its periodic update of the Comprehensive Plan and Development Regulations, the City Council may review the timelines and restrictions set forth in this Ordinance and may make any adjustments deemed  findings offact are made prior to each renewal; and  attached and incorporated herein as Exhibit A; and and incorporated herein as Exhibit B; and  Plan and Development Regulations as set forth in Exhibit B.  necessary in its sole discretion.  Section 5. Findings of Fact. The following findings of fact are hereby adopted:  A. The City Council hereby adopts the recitals expressed above as Findings of Fact. B. That the City of Ephrata desires to protect concurrency in the provision of C. That allowing additional residential subdivisions and new governmental, commercial, and industrial development requiring new utility connections to vest  governmental services for new development.  Ord22-13    before the City Council can review and: revise its development regulations including concurrency requirements and other mitigation for new development, could result inirreversible damage to the City's ability toj provide governmental services andits citizens' quality of life and would result in the City needing to subsidize private development with public funds in order to provide for adequate facilities.  Section 6. Public Hearing. Pursuant to RCW 36.70A.390 and RCW 35A.63.220, the City Council will hold a public hearing on December 7, 2022, at 7:00 p.m. on the extension of the Section 7. Work Plan. The. Amended Scope of Work with SCJ Alliance regarding the periodic update of the Comprehensive Plan and Development Regulations within the Timeline, Exhibits A and B, are hereby adopted as the initial Work Plan. The City Development Director, City Administrator, and other responsible staff, in conjunction with SCJ Alliance, Section 7. Severability. If any section, subsection, paragraph, sentence, clause, or phrase of this Ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a Court of competent jurisdiction, such invalidity or unconstitutionality, shall not affect the validity or constitutionality voftheremaining portions of Section 8. Declaration of Emergency. The City Council hereby declares that an emergency exists necessitating that this Ordinance take effect immediately upon passage by a majority plus one of the whole membership of the Council, and that the same is not subject to a referendum if passed by unanimous vote of the council (RCW 35A.11.090). Without an immediate moratorium on the City's acceptance of development applications for residential subdivisions within City limits, such applications could become vested, leading to development that could be incompatible with the development regulations eventually adopted by the City. Therefore, the moratorium must be imposed as an emergency measure to protect the public health, safety, and welfare, and to prevent the submission of a flood of applications to the City (upon knowledge of the City's intent to review the appropriateness of these uses Section 9. Effective Date. This Ordinance, as a public emergency ordinance necessary for the protection of public safety, property, or welfare, shall take effect immediately upon passage by a  moratorium imposed.  are hereby authorized to amend the Work Plan as needed.  this Ordinance or its application to any other person or situation.  in City limits) in an attempt to vest rights for an indefinite period of time.  majority plus one vote of the City Council.  PASSED by the City Council of the City of Ephrata, Washington, this 16th day of  November, 2022.  Bruce Reim, Mayor  Ord22-13    ATTEST:  Leslie Trachsler, City Clerk/Finance Director APPROVED ASTOFORM:  Katherine L. Kenison, City Attorney PASSED the 16th day of November, 2022. APPROVED the 16th day of November, 2022. PUBLISHED the 17th day of November, 2022.  Ord22-13    EXHIBIT A  AMENDMENT TO CONSULTANT SERVICES AGREEMENT  This Amendment to Consultant Services Agreement is made and entered into on the 2nd day of November 2022, by and between the City of Ephrata, a Washington municipal corporation (hereinafter the "City"), and Shea, Carr & Jewell, Inc. (dba SCJ Alliance), a  Washington corporation (hereinafter the "Consultant").  WHEREAS, the Parties entered into a Consultant Services Agreement dated May 26, WHEREAS, the Parties desire to amend the Consultant Services Agreement by NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein or as attached and incorporated herein, the parties hereto agree as 1. Exhibit A, as incorporated into the Consultant Services Agreement, is amended to include the Scope of Work & Fee Estimate, Comprehensive Plan & Development Code Update,  2022, wherein the City engaged the Consultant to perform certain planning serviçes.  extending the term and adding ai new Scope ofWork.  follows:  attached as Exhibit A hereto.  2. Section 4, Term, is amended to read as follows:  TERM. Thet term ofthis Agreement is from the date ofexecution through June 30, 2023. 2. All the rest and remainder of the Consultant Services Agreement between the Parties dated May 26, 2022, attached as Exhibit B hereto, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment to the  Farm Lease as of the date first written above.  CONSULTANT  CITY OF EPHRATA  "El  Print Name: Bruce Reim Its: Mayor Date: II-B-22  Its: Principal Date: L-6-22  2S    SCJ ALLIANCE CONSULTING SERVICES Exhibit A Scope of Work  On-Call Planning: City of Ephrata, Washington  Prepared For: City ofEphrata  Attn:Lesliel Trachsler, Clerk/Finance Director  121 Alder StsW Ephrata, WA 98823  Prepared By: RachelGranrath, Planning Manager  Date Prepared: May23,2022 Scope Overview  SCJ Alliance (SCI) would like to present thei following scope of work to provide planning services for the City of Ephrata. These services mayi include short and long-term planning support, development review, permitting, and  meeting attendance. SCJ will provide planning services to the City on an hourly basis. SCJscope of services fort this effort consists of thef following phases of work:  Phase 01 - General Planning Assistance, Staff Meetings, Commission and Council  Meetings (Existing Phase) Task01: General Planning Assistance Task 02: Staff Meetings Task 03: Planning andz Zoning Commission Meetings Task 04: Council Meetings  Phase 02 - Development Review, General Development Review and Inquiries The following tasks include current development that is under review or currently al land use process. As requested byt the City we willa add tasks to track our time relating to land use applications so that the City can  (Existing Phase)  recover associated costs with development from applicants as applicable. Task 01: General Development Review and Questions  Task 02: Desert Plains Task 03: PUD! Substation Task 04: Sunwest Task 05: Prairie Bluff Task 06: Water tower variance    CityofEphrata On-CallP Planning  SCJ ALLIANCE CONSULTING SERVICES  Page2of2  Phase 03 - Ephrata Municipal Code: Code Review and Revisions (Existing Phase) The following tasks include current projects underway: at the City. We willa add project specific tasks as requested by the City. This includes zoning, subdivision, or other code revisions that require amendments.  Task 01: General Code Review and Questions Task0 03: FEMA/Floodplain code amendment  Task 02: Amendment regarding platting waivers, deviations, deferrals  Phase 04 = Comprehensive Plan (Existing Phase)  Additional tasks willl be added as requested byt the City. Long range planning could include buti is not limited to  comprehensive or subarea planning.  Task 01: GeneralLong Range Planning Efforts  Task 02: Comprehensive Plan Annual Amendment (UGA amendment)  Understanding  This isa an on-call planning contract that requirestask: authorization for each task with "upfront" approval SCJstaff are available by phone, email, andi in person per City request to ensure efficiency and  from the City prior to engaging in any of the above tasks.  consistency. Deliverables  All planning documents, inçluding, but not limited to notices, SEPA checklists and applicationmaterals,  draft and final submittals, staff reports, etc. Monthly progress billing emailed in PDF1 format.  Meeting summaries.  Phase 05 - 2023 Comprehensive Plan and Development Code Update (New Work) SCJ will provide the services outlined in Phase 05 to the City on a cost not-to-exceed basis. The total timeline for the phase is anticipated to run for 9 months, the phase has been prepared! based on this assumption. Changes to the timeline may require an amendment to the contract to complete the phase. Amendments willl be submitted to  the city for concurrence before additional work takes place.  Task 01: Project Management administration support, and invoicing.  This phase will provide project management, coordination with the client, monthly progress reports,  Sub Task 01 - Management & Administration 2. Billing - processing invoices and monthly billing. administrative project support.  1. Management - Ongoing project management to keep the project moving forward, will include coordination, regular check-ins, and all communication with city staff for all phases oft the projects. 3. Project Administrative. Support- miscellaneous administration inçluding filing, contracting, and other    Task 01 Understanding  1. Expedient and timely invoice processing.  2. Efficient communication with stafft tol keep project phases on1 time.  Task 01 Fee: $6,084.00  Task 02: Baseline  This phase includes al kickoff meeting with City staff, planning commission, and city council. The kickoff meeting will be held with Ephrata stafft to review the process and confirm the overall project schedule. This phase also includes a demographic update, including establishing population forecasts, and review of Additionally, we will conduct a GMA checklist audit fort the comprehensive plan and development regulations to  pertinent regional and local plans.  determine where ther new plan will need to come into compliance with the GMA.  Sub Task 01 - Kickoff meeting  1. Akickoff meeting will bel held with Citys staff to review the proposed process and schedule. This will provide a thorough understanding of requirements for the GMA Compliance checklist, confirm the overall project schedule, andl begin the gathering ofi information/leedback on current issues. Time will be reserved for meeting with local officials to better understand local and current issues facing the new Comprehensive  Plan.  Sub Task 02- - Existing Conditions & GMA Audit and analysis of housing needs. 2. Review of other pertinent regional and local plans. 3. Prepare an Existing Conditions Report based on baseline analysis.  1. Report and analyze demographic information throughout the plan. This willi include population projections  4. Conduct an audit of the existing Comprehensive Plan and Development Code by completing the GMA checklist audit for compliance with state regulations and to identify current gaps.  Sub Task 03 - Land Capacity Analysis 2. Develop a new Future Land Use Map (FLUM)  1. Perform as spatial analysis of developable land, critical areas, and infrastructure level-of-service (LOS)  3. Determine future needs and capacity based on FLUM: andp projected population 1. The City wille collect and distribute all materials or planning documents tol be reviewed.  Task 02- Understanding  2. The City willj provide GIS data asi needed. 1. Ar new Existing Conditions Report 3. Anew Future Land Usel Map Task 03: Public Engagement  Task 02- - Deliverables  2. Provide the City with a copy of the GMA checklist audits.  Task 02Fee:$22.724.00  SCJ will develop a detailed and effective public engagement program with the Ephrata community, stakeholders, Planning Commission: and City Council. Engagement efforts may be a combination ofi in-person and virtual  formats.  Sub Task 01 - Public Participation Plan Development    1. SCJ will develop aft formal public engagement plan that will outline the timeframe, purpose, and participants fore each engagement activity. The public participation plan will ensure early involvement from the public andi regular check-ins with the City, Planning Commission, and City Council as deemed  appropriate by the City. Sub Task 02- Community! Survey  1. Acommunity: survey will be drafted, developed in Alchemer, and distributed in multiple methods throughout the community to gather information and feedback from community members on thet future 2. We will aim to distribute the survey to a wide range of diverse community members. 3. We will summarize the results from the survey and use them toi inform the direction of the plan.  ofE Ephrata.  Sub Task 03 - Public Engagement Events  1. Schedule, coordinate, and invite the public to engage in the development of the new Comprehensive Plan at1 two different public events. The events willl bet held at pre-scheduled well-attended events where community members are known to gather, sucha as farmers markets or street fairs. The outreach events  will focus on:  . Event 1: Existing Conditions & Vision for 2044 b. Event 2: Rollout of the draft plan for public comment  Task 03- - Understanding events.  1. SCJwill coordinate with City staff, as necessary, andy will provide the materials for the public engagement 2. SCJwill: solicit participation from the public by coordinating with the city, local groups, community center,  and other necessary local groups.  Task 03-L Deliverables  1. Provide the city with aj public engagement plan. 2. Asurvey created in Alchemer available in virtual and hard-copy formats 3. Summary report of the: survey results 4. SCJt to plan and lead two public engagement events.  Summary report of the public events will be provided to the city andi integrated into the plan.  Task 03 Fee:$17,868.00  Task 04: Comprehensive Plan Outline & Policy Framework  This phase includes the preparation oft thet first draft of the Comprehensive Plan and development of a new policy framework. The draft willl be revised based on findings from meetings with the city, the existing conditions report, supporting plans, the GMA checklist audit, and the public outreach. The draft willi include all GMA-required  elements of the comprehensive plan.  Sub Task 01 - Comprehensive Plan Outline & First Draft needed to complete each section.  1. Complete thei first draft of the Comprehensive Plan Outline including all elements, identifying information a. This subtaski includes coordination with city staff tot fully update the Land Use, Housing, Transportation, Parks & Recreation, and Capital Facilities Elements of the plan.  Sub Task 02- Develop Vision, Goals, and Priorities  1. Draft ar new vision statement, goals, and priorities to guide the development of the comprehensive plan.    2. Host an in-person visioning workshop with the citys staff and potentially city planning commission and city  council to discuss and workshop the vision, goals, and priorities.  Sub Task 03- - Policy Framework 1. Prepare ther revised policy framework.  2. Prepare an implementation and action plan to accompany the revised policy framework.  Task 04-U Understanding  1. The new policy framework will provide the citya a clear path forward to implementing projects and policies 2. Citys staff willl be available to answer technical questions and provide additional information about thel Land Use, Housing, Transportation, Parks & Recreation, and Capital Facilities Elements oft the Plan.  that achieve their future goals.  Task 04- Deliverables and comment  1. Draft Comprehensive Plani including policy framework. and implementation/action plan for City staff review  Task 04F Fee: $26,448.00  Task 05: Final Comprehensive Plan & Development Code Updates  This phase includes the preparation of the final Comprehensive Plan draft. The final draft willi include all elements to comply with GMAI requirements. This task willi include compiling all the gathered information through research, analysis, public outreach, and coordination with the city, as well as formatting, graphics, and proofreading. This task willa also include a SEPA review anda a completed: SEPA checklist for the Comprehensive Plan. Lastly, we will provide a memo outlining our review of the development code and: strategy fori implementing code revisions. We willp provide a draft of the proposed language that can be easily implemented upon adoption. This phase includes one in-person workshop or two virtual workshops with the City and SCJ to discuss the proposed code changes. The recommendations will provide guidance for the city to update its Development Code based on the new Comprehensive Plan. SCJ will work with subconsultant Granrath Law to assist strictly with code-drafting purposes. Granrath Law will not servei in any official legal advisory capacity to SCJ or the City. 1. Afinal, proofread draft oft the Comprehensive Plan will be provided to the City.  Sub Task 01 - Final Documents 2. Acompleted SEPA Checklist.  3. Draft and: submit at technical memo outlining the recommended Development Code updates, with precise  language, toi implement the new Comprehensive Plan.  Task 05- Understanding  1. Development Code updates will be outlined in at technical memo to the city. The technical memo will include proposed code text. Code adoption procedures are not included in this scope of work. SCJ will prepare a contract amendment with a scope and budget for adoption procedures ift the city authorizes the 2. The City will submit the Comprehensive Plan tot the Department of Commerce for a 60-day review and 3. The City will prepare all notices andi issue the SEPA checklist 14-day review to the public and agencies, including uploading all necessary information via the Department of Commerce PlanView website to the  additional work. intent to adopt. SEPA Register. Task 05. Deliverables 1. Final Comprehensive Plan Draft 2. SEPA Checklist  3. Technical Memo outlining all proposed Development Code Updates  Task 05SCJ Alliance Fee: $29,052.00 Task 05 Subconsultant Fee: $22,000.00    Task 06: Final Comprehensive Plan & Development Code Updates  This phase presents the draft plan to the community via a combined workshop withi the Planning Commission and City Council. The workshop will solicit comments and public feedback on the final draft oft the Comprehensive Plan. SCJwill revise the plan as indicated ini the rollout conversations before presenting the revised draft to the Planning Commission for recommended: adoption to the City Council. SCJ will1 then make additional revisions as appropriate  and coordinate with staff on the best ways tol bring the plan to City Council. Sub Task 01 - Adoption oft the Comprehensive Plan  1. Combined rollout meeting with the Planning Commission, City Council, and the public to present the final  Comprehensive Plan and recommendations for Development Code updates. 2. Final updates tot the Comprehensive Plani following the rollout meeting. 3. Planning Commission hearing recommending adoption to the City Council.  4. City Council adoption meeting. Task 06-U Understanding in-person or virtual.  1. SCJ will coordinate with the City to: schedule all meetings proposed in this phase. SCIs participation mayl be  2. The City will prepare and publish all applicable notices. 3. SCJ will prepare all applicable materials necessaryt tol Task0 01.  Task 06-D Deliverables  1. City of Ephrata Comprehensive Plan Phase 98 - Additional Services (New Work) Task 01: On Call Additional Services  Task 06 Fee: $11,274.00  We understand that sometimes things "come up" duringaproject: that we need to work on quickly anda are out of the project scope listed above. When things liket that develop, we will discuss with you the estimated effort first,  and track the time and costs under this separate phase. Task 02: Comp Plan Management Reserve  Management Reserve Funds are reserved for amendments to the original proposed Scope of Work. The client may authorize use ofl Management Reserve Funds to expand on phases or tasks where additional work may be necessary or desired. For example, these funds may be necessary to complete additional development code updates beyond the original scope. Management Reserve Funds will onlyl be used upon agreement between the  client and the consultant. Phase 99 - Expenses (New Work) Task 01: On Call Expenses reproduction, copies, etc. Task 02: Comp Plan Expenses  Task 02 Fee:$10,000.00  Expenses willl be charged on at time-and-materials basis andi include items such as travel expenses, mileage, plan  Reimbursable Expenses will be billed on at time and materials basis and include items such as mileage, plan  reproductions, copies, etc. See labor estimate table below.  Task 02Fee:$4.341.00  END OF PROPOSAL    Comp Plan & Development Code Update Fee Summary Phase 05: 2023 Comprehensive Plan and Development Code Update  Task 01 Fee: Task 02 Fee: Task 03 Fee: Task 04 Fee: Task 05 SCI Alliance Fee: Task 05 Subconsultant Fee: $22,000.00 Task 06 Fee: Phase 98 - Additional Services Task 02 Fee: Phase 99 - Expenses Task 02 Fee: TotalFee:  $6,084.00 $22,724.00 $17,868.00 $26,448.00 $29,052.00 $11,274.00 $10,000.00 $4,341.00 $149,791.00    B  E