BPHRATA CITY COUNCIL  MAYOR BRUCEREIN  MAYOR PRO-TEM WILLIANCOE  KATHLEEN ALISIOI.SARAIT MCDONNELL. VALLI MILLARD.  MATTMOORE. TONY MORA. MARK WANKE CITY ADMINISTKATOR MIKE WARREN -AGENDA FOR May 5, 2021-  ZOOM VIDEO AEPNNWIIVTR City of Ephrata Meeting ID: 642-397-7833  OR  CALL IN PHONE NUMBER 1-253-215-8782, follow prompts  7:00 PM  REGULAR SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiançe 4. Recording of Meeting: YES 5. Additions or corrections toj published Agenda  Presentations: Grant County Economic Development Council--Will Coe  II  CONSENT AGENDA  1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: April 21, 2021 3. Approval of Special Event Application:  a. Armed Forces Day- May 15,2021 at Rock Park Plaza b. Car Show, Anything with Wheels-July 17,2021, CStreet SW  III STAFE.COMMITTEE. & AGENCY REPORTS 1. Update of Public Works Projects Bill Sangster 2. Recreation Update Traci Bennett  BILLS: Millard, Allstot Mora    IV CLOSED RECORD DECISIONS RCWCILAPTERST 36, 42:0PENPIBIIC INDET NOTI PERMETTED!  V  PUBLICI - HEARINGS  VI ORDINANCES & RESOLUTION  1. Resolution 21-007- - 2021 Comprehensive Land Use Plan Amendment Approval  VII ITEMS FOR COUNCILCONSIDERATION  1. Audit Committee to review 2020 Annual Financial Report  VIII ITEMS FOR COUNCIL ACTION  1. Proclamation-"Poppy, Days" May 15, 2021 to May 31, 2021 2. Mutual Aid Agreement with Grant County Health Department 3. Accept agreement for Exclusive Beverage Service 4. Collection System iImprovements  IX CITY ADMINISTRATOR REPORT  BILLS: Millard, Allstot, Mora    CITY COUNCIL MINUTES  April 21, 2021  City Council of the City of Ephrata, Grant County Washington met ini regular session on April 21, 2021. The meeting was called to order at 7:00 p.m. by Mayor Bruce Due to the COVID-19 Pandemic and Governor Inslee's Proclamation 20-28, this meeting Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council  Reim.  ist being conducted remotely using the ZOOM video conferencing.  members Mark Wanke, Matt Moore, Valli Millard, and Kathleen City Administrator Mike Warren, City Attorney Anna Franz, Public Works Director Bill Sangster, Community Development Director Dan Leavitt, Community Relations Director Traci Bennett, Police Chief Kurt Adkinson, and City Clerk/Finance  Allstot  Staff Present:  Director Leslie Trachsler  Motion to excuse Council members McDonnell and Mora. (m/s Allstot/Millard) Motion  carried.  This meeting is being recorded. Pledge of Allegiance was said.  No public signed up to speak.  Agenda: There were no additions or corrections to the published agenda.  Presentations: None Motion carried.  Consent Agenda: Motion was made to approve consent agenda. (m/s Allstot/Coe)  Items on the consent agenda are as follows:  Claims #93247 through #93299 in the amount of$119,369.28 Claims #93245 and 93246 in the amount of $251.63    Manual Claims #86042021, 87042021, 88042021 and 89042021 in the amount of  $3,260.28  EFT in the amount of $21,522.95 Minutes oft the April 7,2021 Council meeting Special Event Applications:  Columbia Ridge Bike Rodeo - May 12, 2021 Sage N Sun Parade - June 12, 2021  Fireworks Stand - Jack Hughes at 328 Basin Street SW,July 4th holiday Public Hearing - Resolution 21-006 Establishing the City of Ephrata's Final 2021 Comprehensive Plan Amendment Docket: Mayor Reim opened public hearing at 7:01 p.m. Director Leavitt gave al brief staff report. The Growth Management Act allows for the City's Comprehensive Plan to be updated only one time per year. Per Ephrata Municipal Code, applications for proposed amendments are due by February 15. There was one complete application received for the 2021 annual review cycle. Planning Commission held a public hearing to consider the one application on March 25, 2021. By Resolution 21-006, Planning Commission is recommending Council approve the inclusion of this one application on the City's Final 2021 Comprehensive Plan Director Leavitt quickly reviewed the process that if Council approves the recommendation, the final docket will go back to the Planning Commission for further review and a second recommendation will be forwarded to Council for additional There being no public comment, Mayor Reim closed public hearing at 7:03 p.m. Resolution 21-004 Establishing a Small Public Works Roster: This resolution establishes a Small Public Works Roster process with Municipal Research Services Center (MRSC) for public works contracts, consulting and professional services, and purchases for goods and services not related to public works contracts. Director Trachsler advised that this is updating prior Resolution 10-931 to be consistent with increased thresholds and to include the use of the Vendor Roster which establishes Motion to approve and accept Resolution 21-004 Establishing a Small Public Works Resolution 21-006 Establishing the City of Ephrata's Final 2021 Comprehensive Plan Amendment Docket: Motion to approve and accept Resolution 21-006 establishing the City of Ephrata's Final 2021 Comprehensive Plan Amendment Docket.  Amendment Docket.  consideration and approval.  consistency with our agreement with MRSC. Roster Process. (m/s Coe/Moore) Motion carried.  (m/s Allstot/Millard) Motion carried. Mora joined the meeting at 7:08 p.m.    Budget Report through March 2021: Director Trachsler reviewed the 1s'q quarter budget to actual for revenues and expenses. Overall, revenues are 9% below budget and expenses are 15% below budget. Individually, the funds are doing well noting that the Parks, Library and Street Funds are heavily supported by property tax dollars which come int two large payments in May and November. Highlights ofi individual funds was Personnel Policy No 4010. - Purchasing and Bidding Policy: This policy outlines purchasing and bidding requirements for municipal governments, provides detailed guidance to employees and will allow City to maintain consistency in compliance with state and federal guidelines and works in conjunction with the Small Public Works Roster, Resolution 21-004. Director Trachsler advised that it will be a valuable tool and Motion to approve and accept Personnel Policy No 4010 - Purchasing and Bidding. (m/s Personnel Policy No 4030, Removal of Use of City Credit Card Policy: In an effort too consolidate and provide consistency, this policy was incorporated into Policy 4010 - Motion to approve and accept the removal of Personnel Policy No 4030 - Use of City Personnel Policy No 3130 - Employee Transportation Policy: This amendment to the Employee Transportation Policy is to reflect the same verbiage regarding the use of the City credit card as Policy 4010. This is to maintain consistency in our policies and to Motion to approve and accept amended Personnel Policy No 3130 - Employee  reviewed with Council.  resource for all city employees. Moore/Wanke) Motion carried.  Purchasing and Bidding.  Credit Card. (m/s Mora/Moore) Motion carried.  avoid any confusion.  Transportation. (m/s Millard/Moore), Motion carried.  City Administrator Report:  Ephrata Water Reclamation Facility Accreditation: Administrator Warren announced that Mike Beavers and Troy Zerb, operators of the Water Reclamation Facility, have received full accreditation in the Environmental Laboratory Accreditation Program. This accreditation is good for one year. Administrator Warren noted that they have obtained this accreditation in a facility that is outdated and in need ofi improvements. He also  stated that this is indiciative of the staffthroughout the City.    There being no further business meeting adjourned at 7:23 p.m.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    reselved 472721  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509)754-09121 fax  PERMIT APPROVED:  YES Dalc:  NO  Authorized City Signaturc:  1. Name of Event:/ ARM6b Foces DAy Date(s) of Event: 15 MAI a02/  2. Setup Start Time/Date: 7AM /5nar 3. Event End Time: 5PA  Event Starl Time: BAA Clean Up End Time/Date: GPM /SMAI  4. Sponsoring Organization: AMERICAN LEGIONpOST AAXILIARY uwIT28  5. Event Coordinator/Primary Contact: JANE MONTANEY 6. Mailing Address: 204 MARINEb Rp 8. Email: Jmonfany@yalo-n 9. Secondary Contact: MIKE MOMAN67 10. Is alcohol being served?  EPHRATA, WA 9883 Cell Phone: 504-740-/433 Fax: Mk Phone: 509-96f- 4/4/7 IFYES include a copy of the State Liquor Permit.  7. Day Phone:  YES  11. Doy you wish lo utilize any City property, such as a park? ES NO Ify YES, which one(s)? BASW STRCA ROcK PAnk PLAZA 12. Will this evenl include Food' Vendors of any type? of vendors is required tol be submitted with the application. 13. Anticipated number of attendees? /00  YES GNO  lfyes, all vendors must apply for a Temporary Food Service Permit with the County Health District. Al list  THE PRIMARY CONTACT MUSTI LIST AI DAY OF EVENT PHONE NUMBER IF NOTI LISTED. ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF-INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK# DATE:  7    Armed Forces Day May 15, 2021  Awareness and fundraiser for Time of Remembrance (TOR) and Honor Flight  American Legion Auxiliary, Unit 28, would like to set up a display of (3' x5 5') banners of Washington Fallen Heroes in the Downtown Park Plazai in conjunction with the Dinner/Auction at the American Legion Post Home on May 15, 2021, 2021. Our plan is to spread the banners throughout the park - especially up on the grassy hill. The banners are threaded onto PVC pipe and hung, or are placed on poles driven into ground. We understand the City may have some free standing poles which if we can use it would prevent us from having to place poles in the ground. In addition to displaying the banners there would be an information table with pamphlets explaining the Time Of Remembrance (TOR) and Washington Fallen Heroes. Below is a brief explanation on American Legion Auxiliary, Unit 28 is proud to be working with Legionnaires from Post 28 on an event for Armed Forces Day - this year of 2021 it falls on May 15th. COVID has prevented many of our normal events and fundraisers; however, we feel it is now safe for us to hold an event. And, this event for May 15th will actually is actually designed to bring awareness to two (2) very important programs. Armed Forces Dayi is a great day for bringing about an awareness for those Honor Flight is a program where veterans from WWII, Korea, and now Vietnam are flown to Washington DC: and taken to see the Memorials built in! honor of their service. With COVID, these flights aren't going right now but we need to still be aware and insure there are funds when it's  the programs of Honor Flight, TOR, and' Washington Fallen Heroes.  who serve sO we can enjoy our freedoms.  safefor the flights to begin again.  Time of Remembrance (TOR)isaweekend of healing for Gold Star Families who have lost al loved one during this Global War on' Terrorism; and, those helped also include Suicide Survivors, as well as some service-members who lost a comrade. These people receive opportunities to learn how to cope and move past their loss; this is done by listening to professionals as well as others who have/are going through similar issues. Funds are needed toi insure there is no lodging or food costs  for these families and service-members.  Washington Fallen Heroes have been working for several years now trying to ensure a picture banner is made of each of the military personnel, whose home of record was Washington State or whose military unit was attached to Washington State, which lost their lives in the War on Terrorism. The picture banners are used at the Time of Remembrance, a weekend in We're aware some of our heroes have either relatives or comrades living locally; and, are requesting these banners be among those sent for us to display. The heroes are:  September of healing for the families and comrades of the fallen.  Jaime Krausse-Campbell, Yancy Goodwin, Greggory Mandeville, Caleb Powers, Jeremiah Schmunk, James Wells, Lucas White.    Time of Remembrance Fallen Heroes Banner distribution. The Fallen Hero Banners are approximately 30 inches by 48 inches. They are normally suspended vertically from aj pair of%inch rebars driven into the ground, being careful ofthe underground sprinklers. We plan for approximately 25 banners spread throughout Basin Street Rock Park Plaza. They will all be in the grassy The banners will be installed at approximately 8AM and removed at 4PM. There will be at least one member oft the American Legion Family in the Park at all times We will need a knowable member oft the City Staff available during installation to  areas and will not disturb any of the decorations or plants.  to watch over the display and answer questions. help insure we don'thit any underground pipes.  TR6E  B R N R    RC BAR    U    received 4272021  SPECIAL EVENT PERMIT APPLICATION  Citys of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-09121 fax 1. Name of Event: 3. Event End Time:2:00 pm  PERMIT APPROVED:  YES Date:_  NO  Authorized City Signature:  Date(s) ofE Event: July 17,2021  Ephrata Chamber Car Show, Anything with Wheels  2. Setup Start TimeDateis:am. July 17,2021 Event Start Time: 8:00 am 4, Sponsoring Organization: Ephrata Chamber of Commerce 5. Event Coordinator/Primary ContactRita Witte 6. Mallng Address: P.O. Box 275, Ephrata WA 98823 7. Day Phone: 8. twm-Gy-o 9. Secondary Contact: 10. Is alcohol being served? IFYES, which one(s)?  Clean Up End1 Vime/Date: 3:00 pm. July 17, 2021  Cell Phone: 509-750-6183  Fax: Phone:  YES NOX IYES include ac copy oft the State Liquor Permit.  11. Doy you wish to utlize any City property, such as a park? VES NOX 12. WIN this event Include Food Vendors of any type? X YES NO of vendors is required to be submitted with the application.  Ify yes, all vendors must apply for a Temporary Food Service Permit with the County Health District. Alist  13. Anticipated number of attendees? 130 registrants 500-700 public viewing THE PRIMARY CONTACT MUSTL LIST ADAY OF EVENT PHONE NUMBER IF NOT LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF-INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVEDI BY:  CASH CC CHECK# DATE:  7    NDEMNIFICATION/ HOLD HARMLESS AGREEMENT INC CONSIDERATION OF BEING PERMITTED TO PRODUCE THIS SPECIAL EVENT OR ACTMTY OR USE OF ANY CITY PROPERTY ORI FACILITIES IN CONNECTION WITH THIS ACTIVITY, THE UNDERSIGNED APPLICANT ("INDEMNITOR"). AGREES TO THE FOLLOWING: 1.7 THE INDEMNITOR HEREBY AGREES TOI RELEASE, INDEMNIFY AND HOLDHARMLESS the Cityof Ephrata from any and alll liabiity, claims, demands, causes of action, charges, expenses, and attomey fees (Including attomey fees to establish the City's right to indemnity ori incurred on appeal) resulting fromi involvement int this event whether caused by any negligent act or omission oft the City or otherwise. This agreement shall not apply to any liability resulting from the sole negligence of the City. 2. The INDEMNITOR agrees to reimburse the City for any! loss, theft of, or damage to City property, 3. The INDEMNITOR agrees to comply with all applicable laws, statutes, ordinances, rules and requirements including, but not! limited to, note admitting more attendees than designated by Fire 4. The INDEMNITOR expressly agrees thatt this release andi hold! harmless agreement! is Intended to be as broad and inclusive as permitted by Washington law and that Ifa any portion thereof Is held Invalid, 5. Faisification andlor misrepresentation in completing this application may result in rate adjustment or event cancellation. IUNDERSTAND1 THAT CHANGES TO THE ABOVE DETAILED PROGRAM the undersigned representative, have read the Special Events Application and the Policies and Procedures contained herein, and I am duly authorized by the event organzation'business to submit  equipment and/or facilities.  Department as safe for the particular event or facllity.  notwithstanding, the balance shall continue inf fulll legal force and effect.  REQUIRE IMMEDIATE NOTIFICATIONTOCIY,  this application on its behalf. The information herein is complete and accurate.  APPLICANT:  Rita Witte PRINT NAME  Ephrata Chamber Car & Toy Show AUTHORIZED AGENT FOR  SIGNATURE OF APPLICANT: Rita MV Witte KANLGI 4/21/2021 APPROVAL, DENIAL OR INCLUSION OF RESTRICTIONS OR SPECIAL CONDITIONS OF USE PERMIT IS AT1 THE SOLE DISCRETION OF THE CITY PURSUANT TO EMÇ 05.10. All applications Submit completed original application, along with required attachments to:  SIGN NAME  DATE  must be reviewed and approved before a permit can be issued.  OFFICE OF THE CITY ADMINISTRATOR  CITY OF EPHRATA 121 ALDER: ST. SW EPHRATA, WA98823        Fact Sheeti for:  July17,2021 Car Show and Shine, Anything' With Wheels  Friday July 11 Garbage can and porta potties delivered  6 am Set up on CSt. in front of Courthouse or Bureau (yett to be determined)  Close streets with barricades inf front of Courthouse and PUD, between 1* Ave NWa and 1" Ave SW  Division from Basin St. to ESW Set up of RBGI Musica at Bureau 7am participants arrive 8am-2 pme event is opent to publlc 10:30J Judgingo ofvehicles  2pm Cleanup begins and will be completed by3pm  We are asking our local merchants top participate by havings sidewalk sales andf fooda as well.  Contacts: Rita Witte CIndi Harr  750-6183 989-5286    Board of County Commissioners  Grant County Broclamation  Whereas, The Office of the Municipal Clerk, a time honored and vital part of local government exists  throughout the world, and  Whereas, The Office of the Municipal Clerk is the oldest amongp public servants, and  Whereas, The Office of the Municipal Clerk provides the protessional link between the citizens, the  local governing bodies and agencies of government at other levels, and  Whereas, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality,  rendering equal service to all, and  Whereas, The Municipal Clerk serves as the information center on functions ofl local government and  community, and  Whereas, Municipal Clerks continually strive to improve the administration of the affairs of the Office oft the Municipal Clerk through participation in education programs, seminars, workshops and the: annual meetings oft their state, province, county and international professional organizations, and  Whereas, It is most appropriate that we recognize the ccomplishments of all Municipal Clerks. Now,Therefore, the Grant County Board of Commissioners recognize the week of May 2-8, 2021 as Municipal Clerks Week, and further extend appreciation to: all Municipal Clerks within Grant County for the vital services they perform and theire exemplary dedication to the communities they represent.  Signed this 27th day of April, 2021.  Cindy Carter, Chair IMl Nany FAz Danny F. Stone, Vice-Chair Rohjores,     Grant County Department of Public Works 124 Enterprise St. S.E. Ephrata, WA 98823  tint April 15, 2021 City of Ephrata 121 Alder St. SW Ephrata, WA 98823  Serial No.21.070  To whom it may concern:  The purpose ofthis letter is to notify you that Grant County will not provide free disposal for Although, Grant County will not provide free disposal, Grant County will work with CDSI to  community cleanups. Wei regret any inconvenience this may cause.  provide additional drop box containers when needed.  Sincerely,  DEPARTMENT OF PUBLIC WORKS dmel hotti Sam Castro, C.P.O. Director of Public Works  "Tor meet current and future needs, servingt together with public and private entities, whilef fosteringarespectiul: and successful work  environment."  Information.. FAX. E-mall. Sam Castro, Public Works Director.. Samuel Dart, Assistant Public Works Director.  (509) 754-6082 Keith Elefson, CountyF Road Engineer. (509)7 754-6087 BobE Bersanti, Construction Engineer. Ext..3504 RodFollett, Foreman Sign Shop. Ext. 3519 Jason Collings, Solid Waste.  Ext. 3502 Edlowry Supervisor- Dist. No. 1 Ext. 3503 Mike DeTrolio, Supervisor- Dist. No.2 2.. Ext. 3555 John Brissey, Supervisor- Dist. No. 3 Ext. 3579 John Spiess, Supervisor- Centrals Shop.. (509) 754-4319 Andy Booth, Bridge Supervisor.  Ext. 3539 (509)7 765-4172 (509) 787-2321 (509) 754-6086 Ext.3535  akosceurtoryas Loc Ohl, Accountant Lead..    Grant County Department of Public Works 1241 Enterprise St. S.E. Ephrata, WA 98823  shn April 15, 2021 City of Ephrata 121 Alder St. SW Ephrata, WA 98823  Serial No. 21.067  Thej purpose of this letter is toi notify you that Grant County intends to discontinue the glass container collection and recycling program at the Ephrata Landfill. Grant County has been unable to find an end use for the glass that meets Washington State's Department of Ecology definition ofrecycling. Because ofthis, Grant County cannot receive grant funding for the  program,  Grant County will accept source separated glass at no charge from your program until May 7. After that date, Grant County will charge the normal landfill tipping fee. Ifyou are currently using one of the County's drop box containers for the glass program, please return it to the  landfill when you drop off the glass.  Sincerely,  DEPARTMENT OF PUBLIC WORKS dmel hoth Sam Castro, C.P.O. Director of Public Works  "Tor meet current and future needs, servingt together withy public and private entities, whilet fosteringa a respectful and: successful work  environment."  Information.. FAX.. E-mail.. Sam Castro, Public Works Director.. Samuel Dart, Assistant Public Works Director..  (509)7 754-6082 Keith Elefson, County Road Engineer. (S09)7 754-6087 BobE Bersanti, Construction Engineer.. atsesamtCurease Locc Ohl, Accountant Lead.. Ext..3504 RodF Follett, Foreman-Signs Shop.. Ext. 3519 Jason Collings, Solid Waste..  Ext.3502 EdlownyupenisorDst. No. 1. .Ext.3 3503 Mike DeTrollo, Supervisor-Dist. No.: 2.. Ext. 3555 JohnE Brissey, Supervisor- Dist. No.: 3.. Ext. 3579 John Spiess, Supervisor-Central: Shop. (509) 754-4319 Andy Booth, Bridges Supervisor..  Ext.3539 (509)7 765-4172 (509) 787-2321 (509) 754-6086 .Ext.3535    GRANT COUNTY ELECTION DEPARTMENT  fol  April 21, 2021 City of Ephrata 121 S. Alder St. Ephrata, WA 98823 Attention: Re: Dear Leslie:  Leslie Trachsler City Clerk/Finance Director 2021 Candidate Filing Week  Last week, Is sent out a notice to all candidates informing them that to retain their position, they had to file during filing week in May. To file inp person, filing week starts Monday, May 17th at 8:00a.m. and ends Friday, May 21st at 5:00p.m. If they want to file on-line, that opens at 9:00a.m. on Monday, May 17th and closes at 4:00p.m. on Friday, May You have the Mayor position held by Bruce Reim, Position #1 held by Sarah McDonnell, Position #2 held by Mark S. Wanke and Position #3 held by Matt Moore that I sent notices to. So, if they are intending to file for re-election, the above information is what you should remind If you have any other questions, you can contact our office at (509)  21st.  them of.  754-2011 Ext. 2704 or to me at my e-mail, dosporn@grantcountywa.goy. Sincerely paEg Dedra J. Osborn Election's Administrator Grant County Elections PO Box 37 Ephrata, WA 98823    DATE: April 16, 2021  To: EDC Officers, Directors & Ex-Officio Directors FROM: Brant Mayo, Executive Director VISION: Economic Prosperity & Quality Growth  Grant County  MISSION: To work for the continued orderly growth of the Grant Countyeconomy  EconomicD DeveiopmeneCound while improving quality ofl life  BOARD OF DIRECTORS MEETING 7:00 AM WED. APRIL 21, 2021 I VIRTUAL  BOARD MEETING AGENDA  1) Welcome & Call meeting to Order.  ..Gregg Fletcher .Dale Pomeroy .Juliann Dodds  2) Approve March 2021 Board Meeting Minutes. 3) Review March 2021 Financial Reports 4) Presentation Grant County Sheriff Tom Jones  5) Update on PUD. 6) Report on EDC Activities 7) Unfinished (Old) Business  Louis Szablya Brant Mayo/Staff Brant Mayo .Brant Mayo  a. Grant Updates  b. Board Development Committee..  8) New Business  a. None at this time  b.  9) Board Member Round Table.  Board Members Gregg Fletcher  10) Adjourn..  2021 FUTURE EDCMEETINGS & EVENTS  Board of Directors Board of Directors Board of Directors Board of Directors  May 19,2021 June 16, 2021 July 21,2021 August" 18,2 2021  7:00A AM 7:00 A AM 7:00 AM 7:00 A AM  6594 PATTON BOULEVARD NE I MOSES LAKE, WA! 98837 IPHONE:509-764-6579 IFAX509-765-5161    Our Mission...To wangamtnudosaygpan toG GrantCountyand; promote quality oflife Our' Vision...To bet the numberoneresource for  Grant County Economicl Development Coundil  business development March1 17,2021  BoardofDirectors Meeting! Minutes  Meeting called to order: 7:02 a.m. by PresidentGregg Fletcher.  Directors Present: Caralyn Bess, Gregg Fletcher, Scott Freidig, Dr. Tery Leas, Dale Pomeroy, Marvin Price, Cash Brown, Eric Skaug, Jim McCullough, Don Kersey, William Directors Absent: Peggy Nevsimal, Lisal Karstetter, Brian Meiners, Juliann Dodds,  Coe, Louis Szablya, Rob. Jones, Curtl Morris Juanital Richards, Katherinel Ryf,Lars Leland Ex-Officio Directors Present: None  Ex-Officio Directors Absent: Karen Liebriecht, Darci Kleyn  Staff Present: BrantMayo, Allan Peterson,Joseph. Akers, Rebecca Nelson Guests Present: LeAnnel Parton, Dannywide,Alicial Deveraux, Melissa Bethel, Kristen Schuler, meMwACAnDomSww Heuschkel, Tami McBride, Board Meeting Minutes for February 2021: PresidentGregg Fletcher moved to approve the amended February 2021 minutes and Curti Morris seconded; the motion Financial Report for February 2021: Brant Mayo presented the financial statement Workforce Alliance Presentation: AnnettHerup, Stela Heuschkel, and Tami McBride presented aboutthe importance of connecting: students andi teachers in our community tot thes support they need to make informed career plans. There are several apprenticeship! programs and weeklyindustry classroom tours to connectstudentsto the currentwork' force. Several partners int these programs includel Bigl Bend Community College, WA Employment Security, SkillSource, ands several of ourl locali industry  Senator JudyWamick  passed.  drafts, and there are nofindings atthis time.  sectors.  Report on GCEDC Activities:  Joseph Akers updated the directors on his EDC activities with getting outi int the communityandr meeting with several of our diverse industry sectors to identify the needs of thosei industries. Workforce developmentis huge rightnowandso is Coalition Health Initiatives (CHI)in keeping ourcommuniyhealih. in the process. Brant Mayo explained this agendai is in the EDC's steps moving Allan Peterson discussed the upcoming export trade mission and lai meeting 6594 Patton Boulevard NE! I Moses Lake, WA 988371 IPhone:509.784.8579  forward.  scheduiednextweskwin hemp producers.    Our Mission...To bring continued.oneygrown to Grant Countya and promote qualityoflife Our Vision...To bet the numberoner resource for  Grant County Economicl Development Council  businessdevelopment  Allan Peterson updatedi the' WW4 grants and willl begin to roll outa a specific Allan Peterson and Senator. JudyWamicki havel been working together on the Brant Mayo wentthrough thel EDC'severgrowing list of projects and site selector visits. Many projects are past theirf first stage int the process. BrantM Mayo noted the nextroundofSIP applications is due April 15, 2021. Brant Mayo announced thatt the WW4 grant portal will open March 24, 2021. Brant discussed reaching outto ther newl board members andsome long-time members to potentially pair together to helpy with the onboarding process and  restaurant relief package.  hemp-exporting bill coming upf forv vote.  Unfinished (Old) Business: New Business:  building thel listof ex-officio members.  Community Updates:  Senator, Judy Wamick = updated the status oft the hemp-exportingbil. LeAnneParton, BBCCI Foundation- - updated aboutt the cumentscholarshpand  grantr tmonies availablet for students. Meeting Adjourned: at 8:00 a.m. by Gregg Fletcher  Gregg Fletcher, President  Dale Pomeroy, Secretary  6594 Patton Boulevard NEIN Moses Lake, WA 98837 IP Phone:509.764.6579        10:19AM 04/09/21 Acorual Basls  Grant County EDC Profit & Loss March 2021  Mar2 21 30,542.00 5,000.00 35,542.00 35,542.00 17,285.07 303.50 884.95 2,249.52 64.92 36.79 939.77 93.05 5,868.71 834.22 377.16 1,325.00 (0.85) 30,261.81 5,280.19 5,280.19  Ordinary Income/Expense Income 4028. Membership Dues 4030. Grant revemue Totall Income Grossl Profit Expense 6000. Salaries 6010. Insurance 6076. Employee Retirement 6080. Taxes 6500. Automobile 6515. Meals/Entertminment 6517. Equipment 6525. Supplies 6535. Professional. Fee/Dues 6540. Rent/Utilites 6545. Telephone 7000. - Marketing 7502. Merchant Service Fees Total Expense Net Ordinary Income Net Income  Pagel    10:19AN 04/09/21 Accrual Basis  Grant County EDC Balance Sheet AsofMarch 31, 2021  Mar31,21  ASSETS Current. Assets Checking/Savings 1000. Umqua CD-6624 1001 Banner Checking -5426 1002- Banner Saving- 8750 1004- Banner CARE-5442 1007- GESA Savings 0825 1008- GESA money market- - 1047 1050. Umpqua Bank 5257 Total Checking/Savings Accounts Receivable Total Current Assets Fixed Assets TOTALASSETS LIABILITIES &1 EQUITY Liabilities Current Liabilities Total Liabilities Equity  38,376.78 12,344.28 215,405.45 15,490.80 5.00 260,032.59 5,675.00 547,329.90 56,225.00 603,554.90 10,138.67 613,693.57 26,939.52 26,939.52 586,754.05 613,693.57  TOTALLIABILITIES. &I EQUITY  Pagel    o  5 Bs 28  a  Se 0    - B    Our Mission.Tobring continued, orderly growth to Grant Our Vision.Tol bet the number one resourcet for business  Grant County Economiel Develepment Comneil  County and promote quality ofl life  development  Director's Report March 8, 2021 to April 9, 2021  Existing Business Development Working' Wash Small Bus Grant Update Trade Mission Update 31 BRE Visits  Business Recruitment and Attraction  Project Zion - Manufacturing - Site visits. Close to decision. Looking in Quincy area Project Lavender- Technology- Continuing conversation weekly with leadership Project Great Dane- Manufacturing, submitted sites tol Department of Commerce Project Booster-Dept of Comm asked Grant County for greenfield sites Project Ruby - Agriculture -Continuing to answer questions ont two primary sites Project Grapevine- Agriculture - Had site visit in Grant County, continuing to visit Project Moonlight- Food Manufacturer- Project tol be submitted to state Project SuperstarAerospace, submitted package to Department of Commerce Project Kamino- MamdfactuwePoductier-ad several calls with site selector Project New FalconManfacture/Poduction-ubmited to the State, had follow up to do Project Emerald- Manufacturing and distribution- request from state onj properties currently Grant County property has been engaged with project Project Tera - Manufacturing - request from the state on possible sites Project Raven - Food/Beverage Processor - Submitted several sites Project Coulumb- Clean Tech -Approached by Site Selector regarding specific area Project X - Production facility - Continuing conversations Project Z - Aerospace - Submitted several site for Grant County Project Diamond- Production Facility - located sitel in Grant County Project Yy- Clean Tech- Company has speclfic sitei in mind  for the site selector  Workforce Development Workforce Alliance Meetings Infrastructure Development  Calls with PUD on current Projects and Initiatives Call with Grant County Planning Department  CERB Discussions  694PATTONBOULPVARD NEIN MOSESL LAKE, WA 988371 IPHONE: 59748991,.9.1530    Our Mission.-Tol bring continued, orderly growth to Grant Our Vision.Tol bet the number one resourcet for business  Grant County Ecomonick Development Coundil  County and promote quality of life  development  SIP Committee Next Round April 15th Communication and Investor Development Visit with County Commissioner Stone Conversation with potential development Calls with Department of Commerce Presented tol ML/Othello! Realtors Department of Commerce- Aerospace Call CBH- 30 Year Anniversary Call Drone work and scheduling WSBDC Weekly Calls Several CHI Calls WPPA Call CDFA Call  WEDA Weekly Calls and' Winter Conference  CRM Software Demonstrations Meeting with Confluence Healthcare Tax Structure Group Call Kiwanis Meeting BBCC WEC Building Tour Grant Col Industrial Alliance SBA Weekly Calis ML City Comp Plan Grant County Health District Call ESRI Call  Retail and Services Development SBDC1on1 1 Meetings ReCon Dec. 2021  6594PATTON BOULEVARD NEI MosEs LAKE, WAS 98837IPHONE: 9874459/FX4073161    DATE: May 5,2021  ITEM: Ordinances & Resolutions  SUMMARY BUDGET IMPACTS  1.2 2021 Comprehensive Land Use Plan Amendment Approval  1.1 N/A  RECOMMENDATION Staffrecommends: acceptance and approval ofall Items. ENABLING ACTIONS Motion to Authorize, Confirm, or Approve and Accept All ltems.  lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    CITYOF EPHRATA STAFF REPORT  To: From: Date: Proceeding Type: Subject:  Mayor and City Council, Mike Warren, City Manager April 29, 2021 Ordinance  Daniel Leavitt, Community Development Director  2021 Comprehensive Plan Amendment Approval  Legislative History: May 5, 2021  First Presentation: Requested. Action:  Review and adopt the Planning Commission recommendation to approve amendments to the Ephrata  Comprehensive Land Use Plan  Staff Report Summary  On April 22, 2021, the Planning Commission held a public hearing to consider the 2021 Final Comprehensive Plan Docket. After reviewing the docket, the Commission voted to recommend approval of the proposed Comprehensive Land Use Plan update. The update consists of an amendment to the Future Land Use Map and Land Use Zoning Map for the site-specific rezone of Parcels 140469000 and 14044000 from Residential 21 to Commercial: 2. An ordinance, rather than a  resolution as shown ont the agenda, is being used for the adoption of the update. Location of Proposal 735 NWBasin Street; Parcels 14044000 and 140469000  Environmental Review A Determination of Non-Significance was issued on March 3, 2021. No  appeals were filed.  Public or Agency Comments No comments were received Staff recommends approving the ordinance as presented.  Staff Recommendation  Pagei 1of2    Attachments A B C  Planning Commission Resolution 21-003 City Council Ordinance 21-04  Future Land Usel Map, Zoning Maps (3 pages)  Legal Review  The following documents are attached and subject to legal review:  Date Reviewed by Legal Counsel 5/3/21  Typeof Document Resolution  Title of Document Ordinance 21-04  Page 2of2    Resolution No. 21-003  A RESOLUTION RECOMMENDING APPROVAL OF AN AMENDMENT TO THE FUTURE LAND USE MAP AND LAND USE ZONING MAP OF THE EPHRATA  COMPREHENSIVE LAND USE PLAN  FINDINGS:  I. WHEREAS, the Ephrata Planning Commission has reviewed the amendment to the Future Land Use Map and Land Use Zoning Map as found on the City of Ephrata Final 2021 Comprehensive 2. WHEREAS, the Ephrata Planning Commission held a duly noticed public hearing on April 22, 2021,to receive comment on the proposed amendments to the Future Land Use Map and Land Use Zoning Map of the Ephrata Comprehensive Land Use Plan and no person from the public 3. WHEREAS, the Ephrata Planning Commission finds that it is in the public interest to adopt the amendments to the Future Land Use Maps and Land Use Zoning Mapc pofthel Ephrata Comprehensive 4. WHEREAS, the Ephrata Planning Commission finds that per EMC 17.02.050, the amendment:  Plan Amendment Docket.  participated in the public hearing.  Land Use Plan.  A. Will not result in development that will adversely affect the public health, safety, and B. Is based upon new information that was not available at the time of adoption of the comprehensive plan, or that circumstances have changed since the adoption ofthe plan C. Is consistent with other goals and policies of the comprehensive plan, and that the amendment will maintain concurrency between the land use, transportation, and capital  general welfare.  that warrant an amendment to the plan. facilities elements of the plan.  THE EPHRATA PLANNING COMMISSION DOES HEREBY RESOLVE AS FOLLOWS:  1. The Ephrata Planning Commission recommends that the Ephrata City Council approve the proposed amendments to the Future Land Use Map and Land Use Zoning Map of the Ephrata THIS RESOLUTION was passed and adopted at the regular meeting oft the Planning Commission of the  Comprehensive Land Use Plan, attached to this resolution as Exhibit A.  City of Ephrata, Washington on the aroday of Gpl 2021.  A  Jom Moncrief, Chair  2  ATTEST: Saylhyal Stacy Hégper, Secretary    ORDINANCE 21-04  AN ORDINANCE AMENDING THE COMPREHENSIVE LAND USE PLAN  RECITALS:  1. The City of Ephrata is a code city planning under the requirements of the Revised Code of 2. The GMA requires that the City's Comprehensive Plan be amended no more than once annually 3. The City of Ephrata has codified the procedures for amending the City's Comprehensive Plan in 4. A SEPA Determination of Non-Significance for the adoption of the 2021 Comprehensive Plan 5. The City Council held a Public Hearing on April 21, 2021 to approve the 2021 Final Comprehensive Plan Docket. Notice was published in the local paper and sent to property owners 6. The Planning Commission held a public hearing on April 22, 2021 and recommended that the City Council approve the amendments to the Comprehensive Plan as outlined in the 2021 Final THEREFORE, THE CITY COUNCIL OF THE CITY OF EPHRATA, WASHINGTON DO 1. Section 1. Comprehensive Plan Amendments. The City's Comprehensive Land Use Plan shall be adopted with an update to the Future Land Use Map and Land Use Zoning Map for the site-specific rezone of Parcels 140469000 and 14044000 from Residential 2 to Commercial 2. The resulting zoning of the two parcels is shown on the attached zoning map 2. Section 2._This ordinance shall be in full force and effect five days after the passage of its PASSED by the City Council ofthe City of Ephrata, Washington on this Sth day of May, 2021.  Washington (RCW) Chapter 36.70.A, Growth Management Act (GMA.  (RCW 36.70A.130 (2)(a)).  Ephrata Municipal Code (EMC) Chapter 17.02. amendments was issued March 3, 2021.  within 300 feet oft the two parcels.  Comprehensive Plan Docket. ORDAIN AS FOLLOWS:  described as "Exhibit A"  summary and publication as provided by law.  Bruce Reim, Mayor  Leslie Trachsler, City Clerk/Finance Director    Exhibit A  Parcels 7THAVEN rezoned to Commercial2  RDAVE NE    735 Basin Street NW  Current zoning  Residential2  Commercial2  Proposed zoning  Commercial2    735 Basin Street NW  Future land use designation  Urban High-density Residential  Commercial  Proposed future land use designation  Commercial    Zoning of neighboring properties  Residential2  7THAVE NW  Commercial. 2  ZTHAVE MAL      DATE: May 5,2021  ITEM: Items for Council Consideration  SUMMARY BUDGET IMPACTS  1. Audit Committee to review 2020 Annual Financial Report  N/A    EGEEPHEVY  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City! Manager Leslie Trachsler, Finance Director April2 29, 2021 Council Consideration  To: From: Date: Proceeding Type: Subject:  Audit Committee to review 2020 Annual Financial Report  Legislative History: May! 5, 2021 N/A Two Council members to volunteer  First Presentation: Second Presentation: Requested Action: Staff Report Summary:  Review of the Annual Financial Report serves two purposes: to educate Council members ont the financial condition of the City andi to review the report for accuracy and transparency tot the The Annual Financial Report is prepared yearly for presentation to the State Auditor's Office. As the governing body, Councilis ultimately responsible to know the financial condition of the City. This is one tool to communicate that information to Two Council members volunteer to review the 2020 Annual Financial Report with the Finance Director.  public.  Discussion/Analysis:  Council.  Staff Recommendation: Financial Implications: Attachments: Legal Review:  None None N/A  Page 1of1    DATE: May 5,2021 ITEM: Items for Council Action  SUMMARY  1. Proclamation- "Poppy Day" May 15, 2021 to May 31, 2021 2. Mutual Aid Agreement with Grant County Health Department 3. Accept agreement for Exclusive Beverage Service 4. Collection System Improvements  BUDGET. IMPACTS  1. N/A 2. N/A 3. +$1,000 4. $2,677,777.02  Staffrecommends: acceptance and approval ofa all Items. Motion to. Authorize, Confirm, or Approve and. Accept All Items.  ENABLING ACTIONS  lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    D EPREA  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City! Manager Mike Warren APRIL: 29, 2021 Item for City Council Action  To: From: Date: Proceeding Type: Subject:  Proclamation- = "Poppy Days" May 15, 2021 to May 31, 2021  Legislative History: May 5, 2021 Council Approval  First Presentation: Second Presentation: Requested Action: May 31, 2021 "Poppy Days"  Staff Report Summary This Proclamation would make the time period from May 15, 2021 to Dscussion/Analysis The Poppy program is the oldest and most widely recognized program int the American Legion Auxiliary. Each year Legion volunteers distribute millions of bright red crepe paper poppies in exchange for contributions to assist disabled and hospitalized veterans. The poppya also reminds the community of past sacrifices and continuing needs ofveterans. Staff Recommendation Approve Proposed Proclamation making May 15, 2021 to May 31, 2021  "Poppy Days" Financial Implications N/A Attachments A.  Copy oft thel letter fromi the American Legion Auxiliary, Art Semro Unit2 28  Pagelof2    Legal Review  The following documents are attached and: subject tol legal review:  Date Reviewed by Legal Counsel N/A  Type of Document  Title of Document  Page 2of2    26. April 2021  Ephrata City Council 112. Alder Street SW Ephrata, WA 98823  American Legion Auxiliary, Art Semro Unit 28 Annie Rapp, Poppy Chairman clo Jane 204 Maringo Road Ephrata, WA 98823  Dear Members of the Ephrata City Council;  Art Semro Unit 28 American Legion Auxiliary requests your assistance in distributing poppies in Ephrata and Soap Lake area from May 15th through May 315t. The poppy serves as a tribute to the lives lost in wars and conflicts, as well as honoring living veterans; sO, iti is fitting for us to begin on the weekend of Armed Forces Day (May 15th) and conclude on Memorial Day (May 31"). Declaring this time period as "Poppy Days" will help greatly in our endeavor to assist the veterans of our great country. The Poppy program is the oldest and most widely recognized program in the American Legion Auxiliary. Each year Legion Family volunteers distribute millions ofbright red crepe paper poppies in exchange for contributions to assist disabled and hospitalized veterans. This program provides multiple benefits to the veterans and to the community. Hospitalized veterans who make the flowers are able to earn a small wage, which helps to supplement their incomes and make them feel more self-sufficient. The physiçal and mental activity involved also provides therapeutic benefits to these disabled veterans. Donations are used exclusively to assist and support veterans and their families. The poppy also reminds the community The American Legion Auxiliary Poppy continues tol bloom, its petals of paper bound together for veterans by veterans, reminding America each year that the men and women who have served and died for their country deserve tol be remembered. "The measure ofai man may be his willingness to serve his country. The measure ofa country may be its willingness to honor those who served." We of Art Semro Unit 28, American Legion Auxiliary hope that you will join us in honoring those who gave us our freedoms and  of past sacrifices and continuing needs of veterans.  those who continue to serve.  Sincerely,  Annie Rapp, Poppy Chairman  American Legion Auxiliary, Art Semro Unit 28  jm    TO UNKNOWN TENIE COUNTE  OUR  The Poppy Story  In Flanders field the poppies blow Between the crosses row on row. That mark our place; and in the sky The larks, still bravely singing, fly Scarce heard amid the guns below. We are the dead. Short days ago We lived, felt dawn, saw sunset glow, Loved and were loved, and now we live,  In Flanders Fields.  Take up our quarrel with the foe; To you from failing hands we throw The torch; be yours to hold it high. Ifye break faith with us who die We shall not sleep, though poppies grow  In Flanders Fields.  Colonel John McCrae    EPRRA  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike' Warren, City Manager Mike' Warren APRIL: 29, 2021 Item for City Council Action  To: From: Date: Proceeding Type: Subject:  Mutual Aid Agreement witht the Grant County Health Department  Legislative History: May! 5, 2021 Council Approval  First Presentation: Second Presentation: Requested Action: Staff Report Summary  This agreement between the City and the Grant County Health Department is designed to compensate the City for the cost of providing police and fire personnel to assist at mass Discussion/Analyss This Mutual Aid Agreement with the Health Department will reimburse the City for personnel cost, involved with mass vaccination, that are above normal personnel expenses. An example would be a case where an off-duty officer was assigned to work the event. However, if the officer was originally scheduled to work a given shift and during that shift worked the vaccination site the Health Department would not pay the officer's salary. This would also exclude the Police Chief and the Fire Chief as theya are salaried personnel. Staff Recommendation Approve Proposed Mutual Aid Agreement with the Grant County Health  vaccination sites.  Department. Financial Implications N/A  Page 1of2    Attachments A.  Copy oft the proposed! Mutual Aid Agreement with the Grant County Health! Department  Legal Review  The following documents are attached: and subject tol legal review:  Date Reviewedby Legal Counsel N/A  Type of Document  Title of Document  Page 2of2    Mutual Aid Agreement Between Grant County Health District And City of Ephrata Police and Fire  This agreement isr made and entered into this. January 21, 2021, by and between Grant County Health District, hereinafter referred to as District and City of Ephrata Police and Fire, hereinafter referred to as Ephrata.  Whereas, the District has entered into a contract with the Washington Department of Health (DOH) to coordinate mass vaccination activities and through this agreement, Ephrata is participating and cooperating with the  District to carry outi its Mass' Vaccination Plan as provided to DOH under that contract.  Whereas, iti isi necessary to ensure adequate resources are available to support and respond toi the COVID-19 Whereas, each party recognizes that public health emergencies transcend political jurisdictional boundaries, and that intergovernmental coordination is essential for the protection of lives and for the best use of available assets. This Agreement: shall provide for mutual assistance among the Parties int the prevention of, response to, mitigation of and recovery from a public health incident. The intent of this Agreement is to make personnel. available: AND  Pandemic in Grant County, AND  Whereas, iti is necessary and desirable that an appropriate agreement for the interchange of such mutual aid:  NOW, THERFORE, it is hereby agreed by and between the Parties hereto as follows:  1. Ephrata shall provide personnel skilled and trained in incident management to act on behalf oft the 2. District shall reimburse Ephrata for personnel costs incurred, at the usual hourly and overtime rates with benefits, but not to include indirect/overhead costs of Ephrata staff upon receipt ofa a written 3. District shall reimburse Ephrata for staff time spent at IMT coordinated mass COVID vaccination 4. District shall reimburse Ephrata for mileage incurred at the current Federal IRS rate upon receipt of  District during the Incident.  invoice.  events upon receipt ofav written invoice.  a written invoice.  5. Indirect rates are not applicable to these funds.  6. Ephrata shall: submit an invoice documenting the hours, times of services and hourly rate charged as 7. Itisl hereby understood, unless otherwise required byl law or other agreement oft the parties, that all services and/or resources provided under the terms of this Agreement are furnished and/or supplies voluntarily and at the discretion oft thei furnishing agency. The furnishing agency shall have the primary interest of protecting the welfare ofi its own constituency and does not assume any responsibilities or liabilities for not providing resources and/or services to the other parties to this  well as necessary back up documentation, such as completed timesheets.  Agreement.    8. Itis hereby understood that the agreements entered into hereunder shall not supplant existing mutual aid agreements nor deny the right of any party! hereto to negotiate supplemental mutual aid 9. Mutual aid extended pursuant to this Agreement shall be furnished in accordance with the provisions of Chapter 38.52 Revised Code of Washington, as well as other provisions of law. 10. This Agreement shall be effective for eligible activities from January 21, 2021 through. July: 21, 2021. 11. Any party to the Agreement may withdraw after written notification to the other parties to this 12. District shalli indemnify and hold Ephrata and its agents, employees, and/or Officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind of nature, brought against Ephrata arising out of, in connection with, ori incident to the execution of this Agreement and/or the District's performance or failure to perform and aspect oft this Agreement: provided, however, that if such claims are cause by or result from the concurrent negligence of Ephrata, its agents, employees, and/or Officers, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the District: and provided further, that nothing herein shall require the District to hold harmless or defend Ephrata, its agents, employees, and/or Officers from any claims arising from the sole negligence of Ephrata, its agents, employees, and/or Officers. No liability shall attach to Ephrata by reason of enteringi into this Agreement, except as expressly provided herein. 13. All the employees of Ephrata providing services to this Agreement shall at all times remain employees of Ephrata. Employees of Ephrata providing services pursuant to this Agreement shall not be entitled to benefits or payments from the District, except as expressly provided for herein. 14. Backfill will be paid to Ephrata to fill vacant position created by the IMT assignment.  agreements.  Agreement.  15. The recommendations are based on what compliance related information should be communicated, 16. The participant, by signature to this award, certifies that they the participant are not recently debarred, suspended, proposed for debarment, declares ineligible, or voluntarily excluded in any State or Federal agency from participating in transactions. The participant shall immediately notify  and this is in no way to bei interpreted as legal advice.  the District if, during the term of this award, the participant becomes debarred.  Theresa Adkinson, Administrator Grant County Health District  Mike Warren, City Manager City of Ephrata Police and Fire  Signature  Date  Signature  Ahas    Terms & Definitions  TERM  DEFINITION  Documentation Documentation requirements include alli items thata are generally required for contracted: services.  Currently, documentation for this project includes timesheets, situation reports, site operation reports, weekly vaccine administration per site reports, IIS, and other reportingr relatedt tor mass vaccination efforts. Thesei items must be: available upon request byt the DOH1 tos substantiate project costs. Please assume: any documentation typically required by FEMAI willa also ber required for this effort for closeout at (including federal, state, local, or private pay/insurance). Duplication of billingi is disallowed. Allowable cost reimbursement related tot thisr mass vaccination response effort should onlyb be submitted to the support staff for planning, management, support, and operations; as wella as wrap-around. services for staff (ie., meals, travel, lodging). Regular and overtime pay, exempt and non-exempt, associated with this project is allowable for all staff workingu under this COVID-19 mass vaccination project and must be billed asa direct charge; timesheets are required andr mustl be available upon request by DOH. Indirect rates are not applicable to these funds. Examples of eligible items includel but are not limited tot facility infection control measures, personal protective equipment (PPE), storage equipment, coolers, freezers, temperature monitoring devices, portable vaccine storage units for transportation, supplies such as emergency medical supplies (fore emergency medical care needs that maya arise int the administration: of the vaccine), containers for medical waste, as well as propers storage as needed for canisters of liquid nitrogen or dryi ice. Eligible equipment purchase costs cannot exceed $5,000 per piece. Equipment over $5,000ap piece must be pre-approved by thel IMT/IMO andr must be leased rather than purchased. Any questionable expenses willr require ar narrative ont thep purchase rationale andy willl be: subject to IMT/IMO The timeframe of this expedited funding, with ani initial period ofp performance, isJ January: 21, 2021 The Healthy' Washington- Roadmap tol Recovery describes how' Washington will use aregional approach toi implement a phased recovery plan. The Roadmap can bet found att this website: https//www.overnrwaxoVsResetfaut/e/HeatthWashington.od  the end ofthis process.  Duplication of Duplication of billing refers tos submitting costs for the mass vaccination mission to moret than one entity Eligible Costs Eligible costsf from thet timeframe of January 21, 2021 April 20, 2021i include facility rentals; medical and  Billing  DOH for reimbursement, andt tor no other entity.  approval prior tor reimbursement. through April 20, 2021.  Funding Timeframe Healthy Washington Roadmapi to Recovery IMT/IMO  Local health jurisdictions (LHJs) must coordinate planning andi implementation of mass vaccination clinics for Regional IMT/IMO should be submitted through the normal process via WebEOC. For LHIs wishingt to use ane existing Unified Command as their regional IMT/IMO, please contact Tim McClung at doh- approvedi iny youri indirect cost plan. Indirect rates arel NOT allowed tol bes submittedi for reimbursement to the DOH under this funding source. Overhead costsi ins support oft this project are allowable as a direct Mass vaccination clinics are defined asr mass vaccination efforts outside of the usual healthcare delivery methods. Examples ofr mass vaccination clinics include mobile clinics, pop-up clinics, non-clinical facillty clinics (i.e., fairgrounds, arenas, etc.). LHJS determine based ont their own criteria ifac clinici is outside of Timesheets are required documentation for all activities related to mass vaccination efforts. Staff time in/out must be recorded, as well as al brief description of activities performed in support oft ther mass vaccination efforts. A general description of activities is acceptable for those working att the vaccine: site; more detailed/specific description is required for those not working at the vaccine site. LHIS can submit regular time, overtime, exempt, andi non- exempt work timef for positions working directly on mass vaccination activities, or directlysupporting mass vaccination activities.  Coordination witha a regional incident management team (IMT/organization (IMO) as approved by the! DOH. Requests Indirect Rates Indirect rates ont thisp project are defined as' "overhead" paid for via ane established percentage rate, as  osc@doh. wa. gov to determine eligibility.  charge only.  Mass Vaccination Clinic Time Sheets Work Time  the usual healthcare deliverymethod.  WASHINGTON STATE DEPARTMENT OF HEALTH Mass Vaccination Funding - March 2021  15    CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City! Manager April27,2021 Council Action  To: From: Date: Proceeding Type: Subject:  Traci Bennett- Directorof Communityservices  Accept agreement for Exclusive Beverage Service  Legislative History: February 3, 2021 n/a Motion toa approve  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: The city will enter into this exclusive agreement with Weinstein Beverage to obtain beverage relate products and services and to receive products, cash, and Discussion/Analysis: Research and inquiry was conducted on products and services that various vendors could provide. It was determined that the products and services provided by Staff Recommendation: Council approve agreement with Weinstein Beverage Company for  services.  Weinstein Beverage best suited the city.  products and services for Ephrata Parks and Recreation Department.  Financial Impicationg+51,000 Attachments A. B.  Agreement with Weinstein! Beverage Company for beverage related products and: services.  Pageiof2    C.  Legal Review  Thei following documents are attached and subject tol legal review:  Date Reviewedl by Legal Counsel 4/5/2021  Type of Document Agreement  TitleofDocument  Agreement for Exclusivel Beverage! Service  Page 2of2    Agreement for Exclusive Beverage  Service  This Agreement between the City of Ephrata, herein called the "City,"a and  Weinstein Beverage Company, herein called "Pepsi," is entered into effective April 21,2021. RECITAL: 1. The City of Ephrata desires to enter into an agreement with Pepsi to exclusively  obtain beverage related products and services and to receive products, cash and 2. Pepsi desires to enter into an agreement with the City to exclusively provide beverage related products and services and to compensate the City with products,  services.  cash and services.  AGREEMENT: The parties agree as follows:  A. Pepsi agrees to provide the following compensation, products, and services:  1.  Pepsi shall provide, install, and service the dispensing equipment that best meets the needs of the City of Ephrata. Dispensing equipment will remain the property Pepsi shall provide an answering service 24 hours a day, seven days a week for use Pepsi shall pay an annual Sponsorship Fee in the amount of $1000.00 to the City. For the duration of this contract, Pepsi shall pay an amount equal to 10% of the gross revenue after taxes generated by any vending machines located within property owned by the City payable to the City. Payments will be made on a quarterly basis (Jan., April, July, and Oct.), and each payment shall represent the previous quarter. Pepsi will provide a detailed accounting of each payment to the By the end ofthe first month of each calendar year, for the duration ofthis contract, Pepsi shall pay an amount equal to 5% of the total purchases expended by the City to Pepsi for all concession supplies, wholesale beverages, snacks and the like, payable to the City. Pepsi will provide a detailed accounting of each payment to the City. Each payment shall represent the previous calendar year. The payment  of Pepsi and is for dispensing products provided by Pepsi. by the City for after hours calls for both service and product. Payment will be paid each year by the date ofMay 31t.  2. 3. 4.  City.  5.  shall be representative oft the previous calendar year.    6.  Prior to June 1,2021, Pepsi shall provide six (6) patio umbrellas for use at Splash Zone. Three (3) patio umbrellas shall be upgraded or replaced by Pepsi every other year. Umbrellas may have the Pepsi logo on them. Any other printing, signing, lettering or logos may be allowed only at the discretion oft the City. Pepsi shall provide the City with up to 25 promotional banners per year, to include lettering and labor, for the advertisement of programs produced by the City. The City shall notify Pepsi regarding the number of banners, size, and wording to be Pepsi shall provide 30 cases (24 ct. Case) ofbottled water to the City for use during Pepsi shall provide the City with print ready, digital artwork, to be used in  7.  used.  8. 9.  special events. The bottled water shall not be resold by the City.  promotional material.  10. Pepsi agrees that prices of wholesale products purchased by the City from Pepsi will not bei increased by more than 3% in any given year, for the life ofthis contract,  from the previous year's wholesale price.  B. The City of Ephrata agrees to the following:  1.  The City grants exclusive rights to Pepsi to dispense their beverage, snack, and janitorial products at all city facilities except the fire department. This contract shall not be enforced on groups utilizing City facilities for non-city sponsored activities, Soft drinks, bottled teas, juices, waters, energy drinks, sport drinks, and cold coffee beverages distributed by Pepsi will be the exclusive beverages at all activities The City shall allow placement of vending machines at City owned facilities. Both parties must mutually agree upon locations of said machines. These vendors will be serviced and filled by Pepsi and the proceeds from these vendors will be part of the total as outlined in section A(5) of this Agreement. The Ephrata Fire Department and Ephrata Public Works Complex are to be controlled by the City of The City shall mention Pepsi as a sponsor on any aired and printed announcements.  such as Ephrata Youth Soccer and Ephrata Babe Ruth.  2.  produced and sponsored by the City.  3.  Ephrata.  4.  C. Entire Agreement: This Agreement is the entire agreement ofthe parties. There are no oral or written agreements between the parties. Any amendment to this Agreement must be reduced to writing, signed by each party, and attached hereto to become effective. D. Dispute Resolution: In the event any dispute arises between the parties covering any terms, conditions, covenants, agreements, or performance ofthis Agreement andi the parties hereto  2    cannot settle such disputes between themselves, then the parties may submit any such dispute to mediation. The expenses of mediation shall be shared equally by parties; Provided, that each party shall pay the costs of its attorneys and witnesses in any such  mediation.  E. Venue andJurisdiction: This Agreement shall be subject and interpreted to the laws oft the State of Washington. In the event of any disputes between the parties, venue is properly  in Grant County, Washington.  F. TermofAgreement: This Agreement shall be effective from April 21,2021, through April G. Termination: Either party may terminate this Agreement upon thirty (30) days' written notice to the other party int the event that said other party isi in default and fails to cure such default within that thirty (30) day period, or such longer period as provided by the non- defaulting party. The notice oftermination shall: state the reasons therefore and the effective  30, 2026.  date of the termination.  H. Independent Contractor: Pepsi and the City understand and expressly agree that Pepsi is an independent contractor in the performance of each and every part of this Agreement. No officer, employee, volunteer, and/or agent of Pepsi shall act on behalf of or represent him or herself as an agent or representative of the City. Pepsi, as an independent contractor, assumes the entire responsibility for carrying out and accomplishing the services required under this Agreement. Pepsi expressly represents, warrants and agrees that its status as an independent contractor in the performance of the work and services required under this Agreement is consistent with and meets the six-part independent contractor test set forth in RCW 51.08.195. Pepsi and its officers, employees, volunteers, agents and/or subcontractors shall make no claim of City employment nor shall claim against the City and any related employment benefits, social security, and/or retirement benefits. Nothing contained herein shall be interpreted as creating a relationship of servant, employee, Taxes and Assessments: Pepsi shall be solely responsible for compensating its officers, employees and agents, and for paying all related taxes, deductions, and assessments, including but not limited to federal income tax, FICA, social security tax, assessments for unemployment and industrial injury, and other deductions from income which may be required by law or assessed against either party as ai result oft this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement, Pepsi shall pay the Payments: Any payments to be made by Pepsi pursuant to the terms ofthis Agreement are fixed amounts and are not contingent upon any minimum volume of sales.  partnership or agency between Pepsi and the City.  I.  same before it becomes due.  J.  K. Insurance:  3    1.  Liability Insurance. On or before the date this Agreement is fully executed by the parties, Pepsi shall provide the City with a certificate of insurance as proof of liability insurance with a minimum liability limit of One Million Dollars ($1,000,000.00) combined single limit bodily injury and property damage. The certificate shall clearly state who the provideri is, the amount ofcoverage, the policy number, and when the policy and provisions provided arei in effect. Said policy shall be in effect for the duration oft this Agreement. The policy shall name the City, its elected officials, officers, agents, and employees as additional insured and shall contain a clause that the insurer will not cançel or change the insurance without first giving the City thirty (30) calendar days' prior written notice. The insurance shall be with an insurance company or a company rated A-VII or higher in Best's Industrial Insurance. Pepsi shall comply with the provisions of RCW Title 51, Industrial Insurance. During the duration ofthis Agreement, Pepsi shall provide or purchase industrial insurance coverage for its employees, as may be required of an "employer" as defined in RCW Title 51, and shall maintain full compliance with City does not provide insurance for Pepsi. It is understood the City does not maintain any formofinsurance for Pepsi, itsofficers, employes,yolunteers, ,and/or Survival. The provisions oft this Section shall survive the expirations or termination of this Agreement with respect to any event occurring prior to such expiration or  Guide and admitted in the State of Washington.  2.  RCWTitle 51.  3.  agents.  4.  termination.  L.  Indemnification and Hold Harmless:  1.  Pepsi agrees toj protect, defend, indemnify, and hold harmless the City, its officers, elected officials, employees and agents from any and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and other proceedings and all judgments, awards, costs and expenses (including reasonable attorney's fees and disbursements) resulting from any negligent act and/or omission of Pepsi, its officers, employees, volunteers, agents, and/or subcontractors, arising out of the Int the event that both Pepsi and the City are negligent, Pepsi's liability for indemnification of the City shall be limited to the contributory negligence for any resulting suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's fees) that can be apportioned to the Sponsor, its  performance oft this Agreement.  2.  officers, employees, volunteers, agents, and/or subcontractors.  3. The foregoing indemnity is specifically and expressly intended to constitute a waiver of Pepsi's immunity under Washington's industrial insurance Act, Title 51 RCW, as respects the other party only, and to the extent necessary to provide the  4    indemnified party with a full and complete indemnity of claims made by Pepsi's employees. The parties acknowledge that these provisions were specifically Nothing contained in this Section or this Agreement shall be construed to create a This Section of the Agreement shall survive the term or expiration of this Agreement and shall be binding on the parties to this Agreement.  negotiated and agreed upon by them.  4. 5.  liability or right ofindemnification in any third party.  M. Notices: Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand delivered to the parties to their addresses as follows or to such other addresses  as the parties may hereafter designate in writing.  To City:  Tol Pepsi: Attn: Greg Wood Food Service/Business: Development Manager Weinstein Beverage Company 4101 E. Peters Street Wenatchee, WA 98801  Attn: Parks and Rec Director 121 Alder St. SW Ephrata, WA 98823  Notices or demands shall be sent by registered or certified mail, postage prepaid, or hand delivered. Such notices shall be deemed effective when mailed or hand delivered at the  addresses specified above.  Dated this City of Ephrata  day of  2021.  Dated this Weinstein Beverage  day of  2021.  Signature  Title  Signature  Title  Print  Print  5    CITYOF EPHRATA STAFF REPORT  To: From: Date: Subject:  Mayor and City Council Mike Warren, City Manager Bill Sangster 4/29/2021  Proceeding Type: Council Action  Collection System Improvements  Legislative History: May5, 2021 N/A  First Presentation: Second Presentation: Requested. Action:  Council Approval of Bid and Authorization to enter into an Agreement with POW Contracting for the work.  Staff Report Summary: The contractor has stated that they would like to start the  project ASAP. The Contract documents will be reviewed by the City's Legal Counsel prior to contract approval. This project  isa accounted for in the budget.  Dscussion/Analyss: This project will replace problem sewer mains at approximately 6  different sites in the city by Bursting and trench digging. The project was approx.. $70,000 higher than Engineers Estimate it is  still within are budget.  Staff Recommendation:  Motion to Accept the Bid from POW Contracting and Authorize Administration to execute the Contract after Legal Counsel acceptance for Construction of the Sewer Collection System  Improvements. $2,677,777.02  Financial Implications:  Pageiof2    Attachments  POW Contraction Evaluationl Letter from Gray & Osbome, Inc.  Bid Tabulation  Legal Review  The following documents are attached and subject to legal review:  Date Reviewed byLegal Counsel  Type of Document Contract  Title of Document  INI Process!  Page 2of2    Gray &Osborne, Inc. CONSULTING ENGINEERS  April 26, 2021  Mr. Bill Sangster Public Works Director City of Ephrata 121 Alder Street SW Ephrata Washington 98823  SUBJECT: REVIEW OF BIDS, COLLECTION SYSTEM IMPROVMENTS  CITY OF EPHRATA, GRANT COUNTY, WASHINGTON  G&0 #20835.01  Dear Mr. Sangster:  On April 22, 2021, the City of Ephrata received two bids for the Collection System Improvements. The bids ranged from $2,677,777.02 to $3,996,653.80. The Engineer's Estimate was $2,608,104.00. Each proposal was checked for correctness of extensions of the prices per unit and the total price. Two corrections were made; however, these corrections did not change the position oft the low bidder. Thel bidders and their respective bid amounts, including sales tax where applicable, are as follows:  Engineer's Estimate.  $2,608,104.00 $2,677,777.02 $3,996,653.80  1. POW Contracting (Pasco, Washington) J&K Earthworks (Rock Island, Washington)  2.  The lowest responsive bidder, POW Contracting of Pasco, Washington, is currentlya Washington State registered and licensed contractor and appears to have the relevant qualifications and experience to successfully perform the work the project will require. To our knowledge, the lowest bidder has not claimed bid error and no formal bidding protests have been recorded. In accordance with RCW 39.04, we have verified the lowest bidder, POW Contracting of] Pasco, Washington, has met the responsibility criteria. The Mandatory Bidder Responsibility Checklist, including documentation, is attached for the City's file. We have also reviewed the Supplemental Bidder Criteria information submitted by POW Contracting and they appear to meet the requirements of  the Supplemental Bidder Responsibility Criteria.  11 Spokane Street, Suite 105 Wenatchee, Washington 98801 (509)853-2460    Mr. Bill Sangster April 26, 2021 Page 2  Based on our evaluation, we recommend that the project be awarded to the lowest  responsive, responsible bidder: POW Contracting P.O. Box 4772 Pasco, Washington 99302  Please contact us ifyoul have any questions and/or require additional information.  Sinçerely,  GRAY & OSBORNE, INC. Aoam Milan  Adam Miller, P.E. AJM/ma Encl. Bye email  cc: Ms. Cynthia Wall, Washington State Department of Ecology    888 818  de88  88888888  8888  00  N    335bsh    BB#EBEBBBEBESE  3888888 333   df aa  3e18 d05 888838388 88 8888888  an  5e 3383335  888 33333383 88 8888888  4388838  88 888888388 88 8,888888 888  88 8888888 46 = 335554 833838  446555003 53 583356  D0  E e8mlls