EPHRATA CITY COUNCIL  MEVVORBRLCERENI  MVYORPRO-TENI WILLINICOE  KATHLEEN NSIOISNRNIP MCDONNILL, V. NLLIMILLARD.  MATTMOORE. TONY MORMARK WANKE CITY NDMINISTIRNIORNINEWAKREN  AGENDA FOR October 7, 2020 =  ZOOM VIDEO EPpem.62STRY City of Ephrata Meeting ID: 642-397-7833  OR  CALL IN PHONE NUMBER 1-253-215-8782, follow prompts  7:00PM  REGULARSESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of! Meeting: NO 6. Presentations:  5. Additions or corrections to published Agenda  Grant County Economic Development Council---Will Coe  II  CONSENT AGENDA  1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: September 16, 2020 3. Approval of Special Event Application:  III STAFF.COMMITEL. & AGENCY REPORTS  IV CLOSED RECORD DECISIONS RCWCHAPTERS36, 42. OMANUCNMTIoTRNmTO,  BILLS: Allstot, Millard, Mara    V  PUBLICHEARINGS  1.C Ordinance 20-04--Annexing Certain Lands into the City of Ephrata  VI ORDINANCES & RESOLUTIONS  1. Ordinance 20-04--Annexing Certain Lands into the City of Ephrata  VII ITEMS FOR COUNCIL CONSIDERATION  1. The C.A.R.E.S. Act Advisory Committee Recommendations. 2. Authorization to execute amendment for Coronavirus ReliefFund Award increase. 3. Accept Donation from First Interstate Bank for Bold Program 5. Contract with Public Safety Testing to perform background on Police Chief  4. Surplus Vehicles  VIII CITY ADMINISTRATOR REPORT 1. Police ChiefUpdate  BILLS: Allstot, Millard, Mora    CITY COUNCIL MINUTES September 16, 2020  City Council of the City of Ephrata, Grant County Washington met in regular session on September 16, 2020. The meeting was called to order at 7:00 p.m. by Mayor Due to the COVID-19 Pandemic and Governor Inslee's Proclamation 20-28, this meeting Members Present: Mayor Bruce Reim, Council members Mark Wanke, Matt Moore,  Bruce Reim.  is being conducted remotely using the ZOOM video conferencing.  Valli Millard, Sarah McDonnell, Tony Mora and Kathleen Allstot City Administrator Mike Warren, City Attorney Anna Franz, Public Works Director Bill Sangster, Community Development Director Dan Leavitt, Community Relations Director Traci Bennett, Fire Chief. Jeremy Burns, Interim Police Chief Erik Koch, and City Clerk/Finance Director Leslie Trachsler  Staff Present:  Motion to excuse Mayor Pro-Tem Coe and Council member Mora. (m/s Allstot/Millard)  Motion carried.  Pledge of Allegiance was said. No public signed up to speak.  Agenda: There were no additions or corrections to the agenda.  Presentations: None Motion carried.  Consent Agenda: Motion was made to approve consent agenda. (m/s Moore/Wanke)  Items on the consent agenda are as follows:  Claims #92371 through #92407 in the amount of $266,964.78 Claims #92366 through #92370 in the amount of $569,06 VOIDED claim # 92368 in the amount of $(113.95)  Manual Claims #86092020, 87092020, 88092020, 89092020 in the amount of  $2,898.81    EFT in the amount of $25,845.87 Special Event Applications:  Minutes of the September 2, 2020 Council meeting  Ordinance 20-02- Extending Temporary suspension of] Late Fees and' Termination for Non-Payment of Utility Accounts and declaring an emergency: This ordinance is an extension of Ordinance 20-01 which temporarily suspended late fee assessments and disconnection of utility services for non-payment for six months while the State is in a state ofe emergency under Governor Inslee's Proclamation 20-25 due to the coronavirus outbreak. Further, Governor Inslee issued and extended Proclamation 20-23 prohibiting all utility providers from assessing late fee penalties and disconnections for non-payment. This ordinance will terminate upon expiration or repeal of the State's Proclamation 20-  23, as extended.  Council member Mora joined the meeting at 7:03 p.m.  Motion to approve and accept Ordinance 20-02 extending the temporary removal of the charge ofi interest and late fees on utility accounts; extending the delay of termination for non-payment; and declaring an emergency. (m/s McDonnell/ Millard) Motion carried. Ordinance 20-03-A Amending the 2020 Budget: This budget amendment reflects unanticipated expenditures and revenues due to increased commercial building permits, library reroof project, well #3 emergency, sewer system upgrades, water system telemetry Motion to approve and accept Ordinance 20-03 Amending the 2020 Budget as adopted. Resolution 20-012-1 Declaring a Sole Source Supplier: Director Bennett advised that due to the nature of this product, this vendor is a sole source provider. This Resolution authorizes the purchase and installation from RenoSystem and justifies the waiver of Motion to approve and accept Resolution 20-012-I Declaring a Sole Source Supplier and authorizing purchase and installation of pool coating from RenoSystem. (m/s Moore/Allstot) Council discussion ensued, Motion carried.  upgrades, and correction of keying error.  (m/s Mora/Moore) Council discussion ensued, motion carried.  bidding requirements due to sole source provider exception.  Authorize Administration to execute contract with Schmitt Electric for Library re- roof: Administrator Warren advised that Counsel has reviewed and approved three contract for the Library Re-Roof Project. This contract is for electrical work to install a Motion to authorize Administration to execute contract with Schmitt Electric for Library Re-Roof Project. (m/s Mora/McDonnel) Council member Allstot abstained due to being a member on the North Central Regional Library Board. Motion carried.  heat cable.    Authorize Administration to execute contract with M.G. Wagner Co., Inc. for Library re-roof: Administrator Warren reported that this contract covers the actual Motion to authorize Administration to execute contract with M.G. Wagner Co., Inc. for Library Re-Roof Project. (m/s Millard/Wanke) Council member Allstot abstained due to being a member on the North Central Regional Library Board. Motion carried. Authorize Administration to execute contract with Peter Faulkner Masonry, Inc. Library re-roof: This contract covers concrete work to extend the parapet wall. Motion to authorize Administration to execute contract with Peter Faulkner Masonry, Inc. for Library Re-Roof Project. (m/s Moore/Millard) Council member Allstot abstained due to being a member on the North Central Regional Library Board. Motion carried. Authorize Administration to execute contract with RenoSystem for Splashzone pool coating: Director Bennett advised that her research for the best possible solution to repairing the pool surface lead her to a company called RenoSystems which installs a PVC membrane directly over the existing surface. This will eliminate the need for costly removal of the current fiberglass coating. Contract allows the City to lock in the 2020 pricing, work is to be done in 2022, allows City toj pay 10% down in 2020 and save for two years the remaining balance. This company has been in business for 30 years and Motion to authorize Administration to execute contract with RenoSystem for Splashzone pool coating subject to Counsel's final review and approval. (m/s Alstot/McDonnell) Authorize Administration to execute contract with Gray & Osborne, Inc. for C Street Sidewalk: Director Sangster reported that this contract is a supplement agreement to our Engineering Services Contract and is for surveying and post project drawings on Motion to authorize Administration to execute contract with Gray & Osborne, Inc. for C Street Sidewalk Project. (m/s Moore/Wanke) Council discussion ensued. Motion Authorize Administration to execute contract with Northstar Chemical Inc. for Sodium Hypochlorite: Director Sangster advised that this contract is for chemicals to chlorinate at all City wells and is a: 5 year contract. Sangster advised that the contract needs to be amended to include the price per gallon in place of an annual amount. Price per gallon quoted was $2.20 plus tax and they provide the storage tanks. Motion to authorize Administration to execute contract with Northstar Chemical Inc. for Sodium Hypochlorite as amended and upon approval by Counsel. (m/s McDonnell/  roofing and comes with a 10 year warranty.  has very good reviews and reputation.  Motion carried.  the CS Street Sidewalk Project. Contract amount is $33,000.00.  carried.  Wanke) Council discussion ensued. Motion carried.    Selection of Members for Independent Investigation Team: This is informational only. Interim Chief Koch advised that the City willl be advertising for volunteers to join the Independent Investigation Team (IIT). This is a non-law enforcement community representative. House Bill 1064 requires an independent investigation team when there is a deadly use of force incident. Each community would select their own team members who would be tasked with investigating actions in their community. Council discussion  ensued.  City Administrator Report: None  There being no further business meeting adjourned at' 7:29 p.m.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    Grant  Our Mission..To bring continued, orderly growth to Grant Our Vision..To bet the number one resource for business  County Economicl Development Council  County and promote quality of life  development  Board of Directors Meeting 7:00 AM Wednesday, September 16, 2020 IZoom Meeting  Board Meeting Agenda 1) Call meeting to Order.  William Coe Dale Pomeroy Juliann Dodds  2) Approve August 2020 Board Meeting Minutes 3) Review August and YTD: 2020 Financial Reports..  4) Big Bend Community College's New President, Dr. Sara Thompson Tweedy  5) Report on EDC Activities. 6) Unfinished (Old) Business  Brant Mayo/Staff Nic Thurston Nic Thurston Brant Mayo  a. WWSBEG. b. CARES Act Funding. Budget 2021  7) New Business  a. Board 2021. b. Board Member Roundtable.  Brant Mayo All William Coe  8) Adjourn  2020 FUTURE EDCI MEETINGS & EVENTS  Board of Directors Board of Directors Board of Directors  October 21, 2020 November 18, 2020 December 16, 2020  7:00 AM BBCC ATEC 7:00 AM BBCC ATEC 7:00 AM BBCC ATEC  6594 Patton Blvd NE Moses Lake, WA 98837 7IPhone: 509-764-6579    Grant County Bosnenic Executive Committee Coe Teryleas Dalei JulianD Dodds anbal Bess Fletcher Lans aland DCI nt Mayo Allanp Peteron Rebeccal Neison Nicii Thucsion gseph ntetter Brian Meiners simal odds nek Pomercy MarvinPrice Siva Stavg IcCul Boardo of Director/Public Don Kensy ans Coe ank Koest TeryLaas Louiss Sably Iheresas Sullivan fom Taylor Ex-officion Directon Darck Kon KisRobns CSuif BantlMyo MianPcterson RebeccaN Nelson NicT Thurston  Serecutired cammittern membes musth ptmtpaakIgBen  1-Jun-20 1-Ju-20 1-Aug-20 1-Sep-20 1-Oct-20 1-No-20 1-Dec20 1-Jan-21 Total  haarfmemberz member musthep pesertematyiguenel  Board of. Director/Privata 01-Jun-20 01Ju120 01-Aug:20 D1-8ap-20 01-0ct-20 01-Nov-20 01-Dec-20 01Jan21  Totall    Our Mission..To bring continued, orderly growth to Grant Our Vision.-To be the number one resource for business  Grant County Economic! Development Council  County and promote quality of life  development August 19, 2020  Board of Directors Meeting Minutes  Meeting called to order: 7:07 a.m. by President William Coe. Theresa Sullivan, Eric Skaug, Gregg Fletcher, Tom Taylor Directors Absent:, Brian Meiners, Caralyn Bess, Dr. Terry Leas  Directors Present:, William Coe, Brian Kuest, Marvin Price, Dale Pomeroy, Louis Szablya, Katherine Ryf, Lisa Karstetter, Jim McCullough, Don Kersey, Lars Leland, Juliann Dodds, Juanita Richards,  Ex-Officio Directors Present: None Ex-Officio Directors Absent: Darci Kleyn Staff Present: Brant Mayo, Allan Peterson, Nic Thurston Guests Present: Allison Williams, LeAnne Parton Juliann Dodds seconded, the motion passed.  Board Meeting Minutes for. July 2020: Tom Taylor motioned to approve the July Minutes and Financial Report for YTD/June:. Juliann Dodds discussed the financials with how things are going and that there will soon be ani influx of cash due tot the EDCs facilitation of CARES Act Grants. Brant Mayo briefly discussed the audit and again a commendation was made for Rebecca on aj job Business Spotlight Guest Speaker Gary CI Discussed a variety of items revolving the election and our political climate in and around Grant County. The new norm of elections will bei interesting. Governor Inslee is keeping an eye on Grant County with concerns of a rollback, necessitatinga  well done.  need for our city officials as well as our public population to wear masks.  Report on GCEDC Activities:  Alan Peterson discussed Webinars to start up on a bimonthly basis as needed. Additionally, he discussed the Department of Agriculture's work on various elements such as hemp and Nic Thurston updated the group on CARES Act grants with 52 individual businesses having SIP saw three applications in Warden, the Port of Warden, and Coulee City.  how Grant County is seeing ani increase in winery startups.  applied in phase 1.  WEDA Summer Conference has been postponed.  Brant discussed with Don Kersey viewing the 17 747s takeoff from Grant County loaded  with cherries.  6594 Patton Boulevard NE Moses Lake, WA 98837 IP Phone: 509.764.6579    Grant County Economicl Development Council  Our Mission.-To bring continued, orderly growth to Grant Our Vision.-To be the number one resource for business  County and promote quality of life  development  Unfinished (Old) Business:  Brant Mayo discussed Project Lavender having information soon, Project Zion is halfway through with an update likely in September, and Project Booster green sites were discussed  again. New Business:  The Finance Budget is being examined closely with concerns for our 2021 investors.  Community Updates: open.  Tom Taylor gave an update on masking up for our county sO that our businesses can stay Theresa Sullivan discussed tests coming in phases where we will get slow and fast in LeAnne Parton with BBCC gave an update on virtual graduations and how things are Allison Williams discussed street closures to help the restaurants near 3rd Avenue in Moses Juanita Richards discussed the Grant County Fair and the 4-H Kids presentation of1 their  terms oft time to results.  moving along for BBCC with some caveats.  Lake.  animals with high praise coming from members of the board.  Meeting Adjoumed: at 8:00 a.m. by William Coe  William Coe, President  Dale Pomeroy, Secretary  6594 Patton Boulevard NEI Moses Lake, WA 988371P Phone: 509.764.6579    2:37PM 09/03/20 Acerual Basis  Grant County EDC Profit & Loss August 2020  Aug2 20  Ordinary) Income/Expense Income 4028-N Membership Dues Totall Income GrossProfit Expense 6000-S Salaries 6010- Insurance 6005-1- Reimbursed. Health Care Total 6010. Insurance 6076. Employee Retirement 6080- Taxes 6500. Automobile 6525. Supplies 6530-Postage 6535-Professional. Fee/Dues 6540. Rent/Utilites 7000. Marketing 7503- WWSBEC Totall Expense Net Ordinary) Income Other Income/Expense Other) Income 4100- Contract Income 4500. Misc. Income Total Other Income. Net Other Income Net Income  4,167.00 4,167.00 4,167.00 16,087.93 464.26 464,26 1,039.48 1,499.60 7,56 54.82 75.74 12,836.82 713.00 60.00 10,000.00 42,839.21 (38,672.21) 15,153.00 438,000.00 453,153.00 453,153.00 414,480.79  Pagel    2:38PM 09/03/20 Accrual Basis  Grant County EDC Balance Sheet AsofA August 31,2 2020  Aug 31,20  ASSETS Current Assets Checking/Savings 1000- Umqua CD-6624 1001 Banner Checking- 5426 1002- Banner Saving-8750 1004. Bamer CARE-5442 1007- GESA Savings 0825 1008. GESA money market-) 1047 1050- Umpqua Bank: 5257 Total Checking/Savings Accounts Receivable Total Current Assets Fixed Assets TOTALASSETS LIABILITIES &1 EQUITY Liabilities Current Liabilities Totall Liabilities Equity 3000. Fund Balance 3900. Retained Earnings Net Income Totall Equity TOTALLIABILITIES. & EQUITY  37,938.32 12,033.15 244,145.38 438,100.00 5.00 259,527.02 5,650.00 997,398.87 15,350.00 1,012,748.87 10,138.67 1,022,88754 20,570.03 20,570.03 306,354.38 156,647.33 539,315.80 1,002,317.51 1,022,887.54  Page 1    e - - E 8  d0 de d0 d0  a        Grant  Our Mission..To bring continued, orderly growth to Grant Our Vision..To bei the number one resource for business  County Economicl Development Council  County and promote quality of life  development  Director's Report August7,2020 to September 4, 2020  Existing Business Development Planning Hemp Virtual Meeting Working Wash Small Bus Grant Update CARES Act Funding Conducted Business Impact Webinar Grant Co. Company' Visit with Potential Partner Business Recruitment and Attraction Selection Fall 2020 (On hold)  Project Yellowstone- Tech Manufacturing. Continuing to send information to company. Site Project Olympic - Technology - Company contacted the GCEDC directly. Looking for existing facility in Moses Lake or surrounding area. Need to be close to current company. Project Force - Manufacturing - Site visit on Jan. 215t. Looked at 3 sites in Moses Lake. Large workforce needed. Submitted letter of support from ESD regarding workforce. Had phone call and follow up emails with company, timetable has bumped back tol late summer Project Grand Canyon- Agriculture- Site Visit on September 30, could be locatingi in Grant Project Lavender- Technology-Project from this spring that has resurfaced, had site visit on June12th. Continuing conversation weekly with leadership and Dept of Commerce, should Project Rushmore - Technology - Company contacted the GCEDC directly. Responding to request for information. Site' Visit on September 27th. Site Selection quarter 3, 2020. (On Project Vision - High Tech Manufacturing - received from the Department of Commerce Submitted Sites for Moses Lake and Quincy. Working with the Department of Commerce on Project Zion - Green Technology- Had preliminary visit with consultant in. Jan. Visit with company on Feb 17. Only aski is 200-300 acres. Looking to set up site visit this summer Project Yosemite- Cold call, looking in specific area, still waiting to gather more information Project Great Dane- Manufacturing, submitted sites to Department of Commerce last week Project Maple- Green Tech Manufacturing, priority was 1.5-2 million sq ft facility Project Booster-Dept of Comm asked Grant County for greenfield sites  (OnH hold)  County soon  have a decision soon.  hold) follow up  65941 PATTON BOULEVARD! NEI IMOSES LAKE, WA 9887/PAONES09764659/FAX507855161    Grant  Our Mission.-To bring continued, orderly growth to Grant Our Vision.To bet the number one resource for business  County Economicl Developmento Council  County and promote quality ofl life  development  Workforce Development Workforce Alliance Call Career Connect Meeting Infrastructure Development  CERB Application to serve on Board SIP Application Due October1 15th  Communication and Investor Development Social Media/Google Updates Grant Co Trends Call Port of Warden Call Hartline Call IEDC Covid-19 Webinars WPPA Calls Newsletter Grant County Magazine WSBDC Weekly Calls WEDA Weekly Calls Continued Drone Work Grant Co Industrial Alliance Updating Community Profiles GIS Research SBA Weekly Calls  Update Consulate General of Japan on Grant Co.  Meeting with Comm Carter and Staff (CARES Act) ML Resiliency and Recovery Weekly Call Grant County Health District Call EDC Website Updated Retail and Services Development SBDC 10 on 1 Meetings Port/City of Mattawa Retail Leakage  6594 PATTON BOULEVARD NEI MOSES LAKE, WA 98837/PHONE: 509-764-6579 IFAX509-765-5161    DATE: October 7,2020 ITEM: Public Hearing  SUMMARY  L.ORDINANCEI No. 20-04 An ordinance annexing certain lands into the City of Ephrata- The proposed area ofannexation contains approximately 26.87 acres. Property is within the City'sUrban Growth. Area-located west ofMaringo Street.  BUDGETI IMPACTS  1. N/A  RECOMMENDATION Staffrecommends: acceptance and approval ofa all Items. ENABLING ACTIONS Motion to. Authorize, Confirm, or. Approve and. Accept All Items.  lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    City of Ephrata 121 Alder Street Southwest Ephrata, Washington! 98823  Phone: 509-754-4601 Fax: 509-754-0912  Voice: 1800-833-6384 TDD: 1800-833-6388  To:  City Council  From: Daniel Leavitt, Community Development Director  Date: October 7, 2020  Subject: Request to consider the Notice of Intent to Commence Annexation Proceedings and  accept the Petition for Annexation-Public Hearing  Project Summary  Community Development has received a Notice of Intent to Commence Annexation Proceedings and a Petition for Annexation. The property being proposed for annexation is located at the west end of Maringo Road, is within the Urban Growth Area, and is approximately  26.87 acres. Background  The Ephrata Comprenensive Plan includes an Urban Growth Area (UGA) that was negotiated between the Grant County Board of Commissioners and the City Council in accordance with RCW 36.70.A.110. The Ephrata Urban Growth Area is a twenty-year vision that is intended to encourage growth that is urban in nature and whereby urban governmental services would be The City of Ephrata comprenensive Plan Goal 11 and Policy 11a of the Land Use Element, Goal 11: Encourage Development in areas where adequate City utilities are readily Policy 11a: Allow annexation of land where city services and utilities are readily available The property would be located within the Hillside Management Overlay Zone. Minimum lot size in this overlay zone is 1 acre. The proposed zoning of the property is Suburban-Residenta. The subject property is surrounded on three sides by land that is already in the City limits and zoned Suburban-Residential. City water and sewer are available at the west end of Maringo  provided by the City.  address when it is appropriate to annex areas within out Urban Growth Area. available (close proximity) or can be provided in a cost-efficient manner.  or can be made available in a specified time.  Road.    Fiscal and Policy Implications  Annexation itself will not immediately result in increased service demands. However, as the property is developed, Municipal Services, Police, Fire, Planning and Building would all be impacted in terms of providing services. The development of site would yield property taxes and more, which would be used to offset staff and infrastructure costs associated with City services  that would be provided to the area.  Attachments  Attachment 1: Ordinance with exhibits.  Staff Recommendation  RCW 35.13.150 authorizes the Council to determine by ordinance whether the annexation shall be made. Staff recommends that Council consider and approve annexation request and assign  the property a zoning classification of Suburban-Residentia.  Action:  Council should hold a Public Hearing then make a motion to approve by ordinance or deny the  annexation request.    Exhibit A  Legal Description  SW NO OF RD LS PLAT, TAX#'S, NE SW Section 9 Township 21 Range 26. Grant  County Assessor's Parcel number 160788000.    TEI  AN PH uokucg uopoN  APNE seishr  Statter Rd NW  MAN Py sB  CNS GBIN Faip 2 /  w: Line RdNW  Patrck Rd Ny Strana RdA MIS EOMIREN A EE  OSNW  FSENW EGINN SIMIR  Rd  Bies  Frey RdNS  CStN  1SINE Nobs BD Dr NE ENISO DSINE ESINE E FSIN! SENE    Exhibit C  GRANT COUNTY ASSESSOR  P.O.Box37 Ephrat,WA.98823  809)75+2011EX1.289  September 16, 2020 Daniel Leavitt Community Development Director City of Ephrata 121 Alder Street SW Ephrata, WA 98823 Re: Sufficiency of Petition STATE OF WASHINGTON COUNTY OF GRANT  SUFFICIENCY CERTIFICATE  1,N Melissa McKnight, Grant County Assessor, certify that as of September 29, 2020, the owners ofi the land adjacent to the City of Ephrata, commonly referred to as; Parcel Number 160788000 also known as SW N OF RD LS PLAT, TAX#'S, NE SW Section 9 Township 21 Range 26; the FW Development Co petition, has sufficient assessed value to meet the 60  percent requirement of RCW 35A.14.120.  Dated in Grant County, Ephrata, Washington, September 29, 2018.  McKnight MAyE Grant County Assessor  Melissa McKnight Assessor mmagancauntwacor  Bobbee Poplawski Chief Deputy aparisotbsase  Jeffreyt L. Marks ChiefA Appraiser mans@gentanwaoy    DATE: October 7, 2020 ITEM: Ordinances & Resolutions  SUMMARY  ORDINANCE NO.20-04 An ordinance annexing certain landsi into the City of Ephrata-The proposed area of annexation contains approximately 26.87 acres. Property is within the City's Urban Growth Area-located west ofl Maringo street.  BUDGET IMPACTS  1. N/A  RECOMMENDATION Staff recommends acceptance and approval ofall Items. ENABLING ACTIONS Motion to. Authorize, Confirm, or Approve and. Accept All Items.  lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    ORDINANCE NO. 20-04  AN ORDINANCE. ANNEXING CERTAIN LANDS INTO THE CITY OF EPHRATA  RECITALS:  1. The City of Ephrata received al Notice of Intention to Commence Annexation Proceeding 2. The signatories of the Notice of Intention to Commence Annexation Proceeding constitute sufficient value to meet the not less than (10%) percent requirement of RCW 3. The proposed area for annexation contains approximately 26.87 acres and is described int the attached Exhibit "A" and depicted ont the attached Exhibit "B". 4. The proposed area for annexation is within the City's Urban Growth Area and is consistent with the intent and purpose oft the Growth Management Act, which reads in relevant part: "[ng general, cities are the units of local government most appropriate to 5. Pursuant to RCW 35A.14.120, the Ephrata City Council met within sixty days of receipt oft the Notice of Intention to Commence Annexation Proceeding, on! September 2, 2020, to review the proposed annexation and found said proposed annexation to be al logical extension of1 the City corporate limits; and that said property should be annexed tot the City; and that (1) said property should assume its pro rata share of the City's bonded indebtedness and be assessed and pay taxes at the same rate and on the same basis as other property within the City; and that (2) said property should be assigned the 6. Following the meeting, the proponent of the annexation circulated the necessary petition which was signed by the owners of more than sixty percent oft the assessed valuation, according tot the assessed valuation for general taxation, oft the property for which annexation has been petitioned and was certified as legally sufficient by the  on August 13, 2020, signed by. James Forrest and George Waltho.  35A.14.120 of the assessed value oft the property involved.  provide urban governmental: services." RCW36.70A.11004.  Suburban-Residential zoning classification.  County Assessor.  7. Following action by the City Council the City received a certification of sufficiency of the petition from the County Assessor on September 29, 2020 (attached as Exhibit "C").  Ordinance No. 20-04  Page 1    8. The City Council held a public hearing at its regular meeting on October 7, 2020to 9. Ephrata City utilities, police, fire, and other services are adequate and available to 10. The Ephrata City Council finds that it isi ini its best interest oft the health, safety, morals, and general welfare oft the citizens oft the City and the proposed area for annexation for  consider the annexation.  support the area upon annexation.  the area to be annexed to the City.  NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EPHRATA, WASHINGTON DO ORDAIN AS  FOLLOWS:  Section 1. That the real property described in Exhibit "A" attached hereto is hereby annexed into the City of Ephrata; and that the corporate limits ofi the City of Ephrata shall include the property and territory hereinbefore fully described. Said property shall be assessed and taxed at the same rate and on the same basis as the property of the City of Ephrata is assessed and taxed to pay fori the now outstanding indebtedness oft the City of  Ephrata contracted prior to or existing at the time of annexation.  Section2. The City's comprehensive plan shall be adopted for the area annexed by this ordinance, and these lands shall be subject to all City regulations. The Comprehensive Plan designation is Low-Density Residential. The zoning of the property upon the effective date of  this annexation shall be Suburban Residential.  Section3. The City Clerk is hereby directed to provide notice of this annexation to the appropriate entities as provided by law and to file a copy oft this ordinance with the Board of  County Commissioners of Grant County, Washington.  Section 4. By operation of law, there is granted to any franchise garbage hauler serving any portion of the annexed property a seven year franchise to continue the collection and disposal of garbage and other solid waste for the areas served on the date of the adoption of  this ordinance.  Section 5.  This ordinance shall bei in fulli force and effect five days after passage of  its summary and publication as provided by law.  Ordinance No. 20-04  Page 2    PASSED by the City Council of the City of Ephrata, Washington, this 7th day of October, 2020.  Mayor  ATTEST:  City Clerk  APPROVED ASTOF FORM:  City Attorney  PASSED the 7th day of October, 2020. APPROVED the 7th day of October, 2020. PUBLISHED the gth day of October, 2020.  Ordinance No. 20-04  Page 3    DATE: October7,2 2020  ITEM: Items for Council Consideration  SUMMARY  1. The C.A.R.E.S. Act Advisory Committee Recommendations--Committee's recommended distribution oft the C.A.R.E.S. funding to local businesses. 2. Authorization to execute amendment for Coronavirus ReliefFund. Award increase--- the State has awarded the City of Ephrata an additional $122,700.00 bringing the total 3. Accept donation from First Interstate Bank for Bold Program--Donation for Bold 4. Surplus Vehicles--Surplus 1988 Chevy Pickup and a 2009 Crown Vic Patrol Vehicle. 5. Contract with Public Safety Testing for background on Police Chief  amount awarded to the City to! $368,1000.00 Summer Adventure Camp for Children.  BUDGETIMPACTS  1. $63,209.00 2. $122,700.00 (increase) 3. $1,000.00 (increase) 4. N/A  5. $81.25/hour plus $133.00 forr records check and education verification  Staff recommends acceptance and approval of all Items. Motion 10. Authorize, Confirm, or Approve and. Accept. All Items.  ENABLING ACTIONS  lfyou have any questions, concerns, or require additional information; please contact me prior t0 the meeting.    MEMORANDUM  TO: RE:  Mike Warren, City Administrator  FROM: Traci Bennett, Director of Community ServicesTb  DATE: September 22, 2020  For Council's Information - 2020 C.A.R.E.S Act Committee Recommendation  The C.A.R.E.S.ActA Advisory Committee met on Wednesday, September 16, 2020, in the City Hall Council Chambers. The Committee is charged to review the grant applications for funding The C.A.R.E.S. Committee is comprised of business members of the community. The Committee members are Matt Moore, Sheryl Dotson, Pam Leseman, Lea Preciado, and Chris A press release and web postings were posted on August 20, 2020 announcing the availability of applications and stipulated that completed applications be returned to City Hall by September 11, The meeting began by Chairman Moore calling the meeting to order at 2:05 pm. All Committee Discussions regarding the parameters of how and who is eligible to receive grant money ensued. Many questions remain unanswered regarding documentation, how long the funds will take to receive, and who is the ultimate party responsible for verifying eligibility. It was discussed that these grants are reimbursable, and all documentation must be verified. Actual direction for distributing funds will be verified with state auditors. Committee members unanimously agreed ton move forward with awarding grant funds with the information they had, and applications received. It was noted that after Council approves the recommendations that the award letters The Committee reviewed the applications and discussed the needs of the various business applicants and did the business meet the criteria. The Committee began applying dollar amounts There were 15 applications submitted for consideration. A list of applicants including the Committee's recommended awards are attached. A motion was made to accept agreed upon  out of the city portion of the federal C.A.R.E.S. money.  Harrison.  2020.  members were present, member Preciado phoned into meeting.  need to be written carefully and thoroughly.  tot the applications.  award amount. Preciado/Harrison m/s). Motion passed unanimously.  The meeting was adjourned at 3:15 pm.  Ifyou have any further questions, please feel free to contact me. Attached: 2020 Request and Award Spreadsheet  www.ephrata. org  ecreatiortephasa.or9        Leslie Trachsler From: Sent: To: Subject: Attachments: Importance: Categories:  Hoff, Tryg (COM) <tryg.hoft@commerce.wagov> Monday, September 14, 20201:57PM  Leslie Trachsler  CRF Award Increase and Deadline Extension Contract Amendment Amendment A.20-6541C-175.pd; CRF A-19 Certification FINAL.docx  High  IMPORTANT, Follow Up  External Emaill Greetings,  Good news! Your Coronavirus Relief Fund award has been increased by $122,700, bringing your total award to $368,100. Also, the contract deadline has been extended to November 30, 2020 and invoices are now due by December  15, 2020.  Attached you will find a copy ofy your Coronavirus Relief Funds (CRF) contract amendment.  Print both pages, Sign the contracti in BLUE INK, steps.  Scan (in colori if possible) both pages and email them to me at your earliest convenience so Ican assist with next  Additionally, - have attached the updated CRF A-19 Certification form that is required with each online. A-19 submission.  Please use the updated form going forward. Please reach out ify you have any questions.  Thank you  TrygHoff Coronavirus ReliefFund Project Manager  3EXID, u STSE Cwos A455.- Des 361725-2779  WAsDmAtS ar -    Amendment  This Contract is amended as follows:  Contract amount has been increased by $122,700.00.  Contract end date has been extended from October 31, 2020 to November 30, Final reimbursement request must be received by December 15, 2020.  2020.  ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN INI FULL FORCE  AND EFFECT.  2    ACIUUNUIWDCUNTTAINS  93-168/929  First  755593 DATE 09/03/2020 AMOUNT **1,000.00  I  Interstate Bank Phone 406-255-5131 ONE THOUSAND AND 00/100 CITY OF EPHRATA 13748 DODSON RDI NW EPHRATA, WA 98823  401 North 31st Street PO Box 30918-E Billings, MT5 59116-0918  TOTHE CITY OF EPHRATA  ORDER OF PAY  Magohhtk  AUTHORIZED! SIGNATURE  755593"" 092901683: 101004857P  755593 Base Amount $1,000.00  09/03/2020 Net Amount $1,000.00 $1,000,00  Document Date Document Number  Description CHILDREN  09/03/2020  CIT825201000.00  BOLD SUMMER ADVENTURE CAMP FOR  Total    City of Ephrata 121 Alder Street Southwest Ephrata, Washington 98823 Voicet 1800-833-6384 TDD: 1800-B33-6388  Phone: 509-754-4601 Fax: 509-754-0912  MEMO  Public Works Department  To: Mike Warren - City Administrator From: Bill Sangster - Public Works Director  Date: October 7th, 2020  RE:  Surplus Items - Vehicles  The following items from have been deemed surplus by staff:  1. #18-1 1988 Chevy Pickup - Purchased on 9/1/97 and currently has 67,416 Miles on the odometer. See attached Photos 2. #PO18 (210) -2009 Crown Vic - See attached Photos.  Bill Sangster Public Works Director    Auction Sale Agreement  Itis hereby mutually agreed by andl between Booker Auction Company and  (Seller,Owner/Agent),  Represented by: Legal Owner/Seller Dennis Legal Business/Entity Name. City of Ephrata Mailing Address: 121 Alder StsW Phone (509) 754-2342 1a. Auction Date:.  as Seller, Inc consideration of the promises set forth, and for value recelved ast follows:  Ohl M,I, Legal Last! Name Ephrata  Legal First Name Malling Address  WA 98823 State Zip  City  Mobile November 7, 2020  Emall pworks@ephrata.org  Booker Auction Co. ("Booker Auction") agrees tos sell Seller's listedp persona! property atp public auction at the time and place hereinafter: stated:  1b. AuctionLocation: Booker Auction Company, Eltopia, WA 99330 -OR-. 1c. Auction Type: Live/Webcast -OR- Online Only  Seller gives Booker Auction the exclusive right to sell the tollowing described personal property: Complete IIst attached: as Exhlblt. A Furthermore, Seller agrees not to remove, sell, orv withdraw any property from the: auctiona alter the date of contract except by mutually signed written addendum between Seller and Booker Auction, Booker Auctions shall be entitled to receivet the contractually agreed commission as liquidated damages on: any ltem withdrawn, removed or sold without such mutual agreement based ont the falr market value of the Items. 3, A. Seller hereby employs Booker Auction to conduct said auction, anda agrees to compensate itt therefore a sum equal to:  x18 %)F percent oft the gross auction proceeds, ata $10 minimum commission per lot, from the proceeds thereof.  i.  S-0- to $33.33 gross sales, $100 commission 533.34t to $99.99 gross sales, 30% commission 5100t to $499.99 gross sales, 25% commission $500 to $999.99 gross sales, 20% commission  $1000 to $1999.99 gross sales, 15% commission $2000 to $4999.99 gross sales, 10% commission Gross sales $5000 and above, 8% commission  li.  X 3.5 %) percent of Seller's gross auction proceeds will be deducted for promotional and production expense.  8. The cost of any special equipment, materials anda administrative fees required tos supervise and/or conduct loading. transport, organization and presentation of consigned assets or cleanu upi after said auction, willl be deducted: from the proceeds thereof. Seller warrants that alli items are being sold free and clear ofa all liens and encumbrances. ifn not, Seller will be required to complete an addendum to this Agreement providing the contact information for loan/credit officer(s), the purchase contractaccount numbers and authorizing the payolf on eachi item of collateral being sold. Researcht to acquire non-provided lien status willl be billed at cost plus $501 hour by Booker Auction. Al lien search willl be conducted one every seller and selling entity prior to issuance of auction proceeds. Seller hereby grants his consent to! Booker Auction tor make payment inf full, ont the Seller's behalf, any liens, encumbrances, and unpald currento or advance personal property taxes on personal property sold at auction, from the proceeds thereof. Booker Auction reserves the discretion to establish each! lota and the right to sell all goods according to marketability oft the goods andt to refuse non-sellable items. Sellers shalll ber responsible for the removal ando disposal of Items deemed unsafe orr non-saleable Seller agrees to accept highest ofler or bld received ona auction day without reservaticn. Int the eventt that Seller requires' "a reserve price" on any particular item, Seller mustr notify Booker Auction oft this reserve price. AT THE TIME OF SIGNING this contract. , $% (percent)' "No Sale" fee, ont the highest bid received will be charged on alli items sold subject to a reserve price. Any items not sold due to Reserves, must be removed within7 days ol auclion. Alll fees must be paid prior to removal and returnof titles. AIl items not removed by the 7 days posta auction, will accrue a dallyl lot storage fee of $10 per day due and payable priort tor removal. Booker Auctiony will charge a Buyer's Premium based ont the selling price ofa alls sold Items and retaln said premium. 10% on! lots $2500 orl less, 2% on all! lots witha selling price of over $2500 -OR- Seller hereby agrees to allow Booker. Auction to bld and to bld on behalt of absentee buyers.  and: agrees to pay any charges orf fees accrued as ar result thereof.  il. >  Flat rate fee peri item Complete IIst of equipment and Reserves attached as Exhlblt B  Booker Auction: acts as an agento only for the Seller and may not be held liablet fora any accident orl Injury before, during, or after sald auction. Seller shall: assume ALLI RISKO OF LOSS (ie. thelt, fire, vandalism) until such property passes top purchaser, Seller agrees to defend, indemnify and! hold Booker Auction, its agents and employees, harmless from allo claims false, fraudulent, andlor negligent misrepresenlation: and shall defend the  same at Seller's expense. Auction! Sale Agreement  Pagel1  Seller  BAC CB    7. Seller hereby agreest tor maintain insurance on alli items held for auction until new owner(s) take possession.  Int tho ovent ofr non-paymont by a biddor, Bookor Auction at its solo discrotion may oloct to cancelt the sale or extond its offorts tol locato a now purchaser duringt tho len (10) days immodiatoly following subject auction. Seller may clect tor ro-consign property toas subsequent auctions subject tor mutually: agrcodi torms ofar newly executod Auction Sale Agrooment. Relrioval of unsold property andr romoval expensei is solely the rocponcibility of Sollor. Bookor Auction chall not, undor any circumctancoc, bo liablo for any consoquontial damagos to Sollor as a rosult on non- paymont bya a biddor, Bookor Auction agroos 1o pursuo prudont legal moans toc colloct non-paid funds or rocovor tho oquipment. Sellora agreos to Seller authorizos Booker Auction to accopt cash, porsonal chock, or certified funds made payablo to Bookor Auction, and/or croditdobit cards for payment ofi items sold. Soller: agreos al four porcont (4%)) handling foo willl be addod to tho bid price of alli itoms purchased and paidf far by crodit/dobit cards. Booker Auction will retain the 4% foo rosuting from paymonts mado by credit/dobit cards to offsot merchant account fees. 10. Soller will not bop pormittedt to apply auction proceods as a credit againsi auction purchasos whens secured by any UCC perfected creditor, 12. Soller agrcos to! have saidi itoms doliverod and roady for auction 80 days priort toc contract auction dato includingf fuol for removal and a charged battery. Int the cvent paid Seller clcclo not to proparci itoma for auction, Sclicr agrecs to pay tho coctc off fuol, battorios, moving, cloaning: and/or 13. Seller agrees tof furnish quaranteed title of ownorship on anyt titledy vehicle consigned for salo by Booker Auction no less than oney week priorto auction date. Out-of-state and government exempt titles must have a certificd scale weight altached. Auction proceeds from titled vehicles WILL NOTBE DISBURSED until Vehicle Certificatos of Title, Release of Title Interest or notarized Affidavit of Lost Title and applicable scaley weights 14, Int the event of any dispute on: secured or encumbered personal property sold, Scller authorizes Booker Auction to deduct costs and attorney fees  cooporate with all collection offorts and participato with: any collection costs.  11. Net auction procceds will not bo issued to any Sellor untifunsold items aror removed by: said: soller.  needed ropairs tor readyt tho ilems.  have been delivered to Booker Auction.  and interplead the balance oft the proceeds into the courts. li. To advertise and promote said auction ina ap professional manner. iv. To auction or negotiate the highest bid. To require positive identification ofa all purchasers.  15. Booker Auction agrees:  vi. To clerk and cashier sale and top provide Seller with ac complete printedr record upont finalization ofs sale. vi. Tof furnish Soller ac completo slatement of oxpense & consignor procoeds within: 21 days of salo evont, PROVIDED, allcortificates oft title, liens, leases, scale weights and encumbrances have beens settied tos guarantee clear title of consigned properties. 16, This Agroomont shall bot binding upont tho Soller as well as hoirs, assigns, and succossors ofi interost int the parties horeto, Tho venue for any action brought to onforco tho torms oft this agroomont shall boi in Franklin County, Washington. Thos statute of! limitations shall bo one year fromt the 17. There are no other verbal or written agreoments, whichr modify, change, or alter this agreement unless attached iny writing as Exhibit C and signed by both partics. Similarly, Sellor warrants that tho decisioni to entor intot this agreomont is not predicated upon: any past or 19. Fax/Email transmissions of any original signed documont and retransmission of anys signed document shall be the same as transmission of: any original. Att tho requost of eithor party, tho parties will confirm faxlomail transmitted: signatures bys signing tho original document. 20. Seller hereby certifies logal titlo: and authority tos sell tho abovo-mentioned itoms at auction and shall provide Auctioneer with Corporate/LLC 21. The terms and conditions oft this agreoment become oflectivo immedialoly upon signalure ofb both partios and: shall includo any sale of 22. Booker Auction Co. may use and Online Auction Platform tot facilitate the auction, Booker Auction Co. willr not be! held! lable for any failure or mallunctions by tho Online Auction Platform. Bookor Auction Co will not bor responsible fort tochnology disruptions, errors, orf failures, including  date oft this Agreement.  present property valuation exprossed! by a representative of Booker Auction, eithor writton or verbal,  resolutions confirming corporation approval, if applicoble.  listod personal property beforo, during, or within 10 days following sald Auction date. disruptions to bidding or the failure to cxccute, recognize ort record online bids,  Camlle Booker Auction Company, By, 09/10/2020 Date  Company Seller  Boolor  TIN Last 4of SSN  Date Date  BOOKER AUCTIONCO 31E ELTOPIA WESTROAD ELTOPIA, WAS 99330  C0009 Consignor#  B  phone 509297.9292  faxs 509340.8937  BOOKER auction service beyond buy & sell        u             INVESTIGATIONS  SPECIALIZED SERVICES AGREEMENT  WHEREAS, PST Investigations is a skilled provider of pre-employment background investigations, workplace investigations, and other services to public  agencies and political subdivisions, and  WHEREAS the Client agency (the "Client"), either directly or through a civil service commission, tests, evaluates, ranks, and hires law enforcement officers and/or corrections officers and/or other public safety positions in the performance of its public  safety functions, and herein, NOW, THEREFORE  WHEREAS the Client desires to contract for new or additional services as set forth PST Investigations, a division of Public Safety Testing, Inc., (the Contractor") and the City of Ephrata, WA (the "Client"), do enter into this Agreement under the terms and  conditions set forth herein.  Commencement Date: October 1, 2020  Termination Date:  December 31, 2021  1. Description of Basic Services:  The Contractor will provide or coordinate independent service providers to perform the following services to the Client, on its request and at its direction [initial next  to service(s) desired):  1.1  Background Investigation and Report: This service is described in the attached Exhibit A, incorporated by this reference as fully as if herein set EyeDetect Pre-Employment Lie Detection/Truth Verification Test: The Contractorwill conduct a pre-employment lie detection/truth verification test using EyeDetect and provide results as part of the normal background  forth.  1.2  investigation process.  Specialized: Services Agreement City ofEphrata, WA: 2020  Page 1of8  PSTI Investigations Public Safety Testing, Inc.    1.3  Polygraph Examination and Report: The Contractor will coordinate an independent service provider and certified polygraph examiner with experience in pre-employment testing of law enforcement, corrections, and other public safety candidates to conduct the examination. The Independent The Client does Odoes notr require the candidate to submit a financial The estimated annual salary (plus anticipated overtime, but without benefits) for this position is: D below $75,000 Dabove $75,000 Foreach background investigation, the Client requests the following (unless otherwise noted, most entry-level background investigations' reference  service provider will provide results directly to the Client. credit report as part of his/her background investigation.  1.4 1.5 1.6  interviews will be conducted via telephone): Onsite visit to current employer other/roommates, etc. Other(describe): Other(describe): Other(describe):  (check all that apply)  Personal visit to the candidate's home; interview spouse/significant Personal visit tot the candidate's neighborhood; interview neighbors, etc.  2. Professional Fees:  The following professional fees for the Contractor or independent service provider  shall apply:  2.1 Background Investigation and Reporting  a) Records/data checks @ $99 per candidate. Records/data checks for candidates that reside or have resided outside of the State of c) Investigative, interviews, administrative, and follow-up work at the  Washington may be higher, depending on the State.  b) Education Verification report @ $34  following rates: PRE-EMPLOYMENT BACKGROUND INVESTIGATIONS Mini Background (PHQ andE BII Inc. providedtoa agency) Entry-level Candidates  2019 $150 $59.50/houF  2020 $155  2021 $160  $61.25/hour $63.00/hour $81.25/hour $83.50/hour  McManage/bacunveleve Candidates $79.00/heuF  Specialized Services Agreement Cityo ofEphrata, WA: 2020  Page 2of8  PSTInvestigations Public Safety Testing, Inc.    d) Reimbursement for reasonable & necessary expenses related to travel, lodging, etc.: Out of state travel will require prior approval from the 2.1.1. Under the Fair Credit Reporting Act, applicants are entitled to dispute the completeness or accuracy of any item in their file. If this occurs, the Contractor will conduct a reasonable reinvestigation at no charge to the Client if the Contractor initially reported the disputed information.  Client.  2.2 Additional Services  ADDITIONAL: SERVICES EyeDetect Pre-Employment Lie Detection Test Polygraph Examination Polygraph Examination Re-Test bagametmpPeN $350 Examination  2019 Per-Candidate $125 $350  2020 $130 $360 $360  2021 $135 $370 $370  Per Candidate Per Candidate  EyeDetect Pre-Employment Lie Detection Test. Conducted at the Contractor's office(s). Additional fees may be added for off-site work. Polygraph Examination. Examination conducted at the Examiner's Office(s). Additional fees may be added for off-site work. 2.3 The Contractor's actual costs incurred for travel, meals, lodging, parking, tolls, and other related expenses are additional. Mileage will be charged at the current federal standard mileage rate per mile. A 4% surcharge is added to these expenses to cover administrative fees. Washington State Any out of state travel for investigative purposes will require pre-approval 2.4 The Contractor will invoice the Client following completion of described services on behalf of the Contractor or an independent service provider. The Client will make payment within 30 days of receipt of the invoice. 2.4.1 Direct Deposit (ACH Enrollment). Clients are encouraged to set up direct deposit (ACH enrollment) for their payments. There will be no additional fee for payments made using direct deposit (ACH enrollment). 2.4.2 Credit Card. A three percent (3%) fee will be added at the time of payment to each payment made using a credit card. The purpose ofsuch a fee is to cover the Contractor's credit card processing fees.  sales tax is NOT charged. by the Client.  Specialized Services Agreement Cityo ofEphrata, WA: 2020  Page 3of8  PSTI Investigations Public Safety Testing, Inc.    3. Warranties and Reservations:  3.1 Each service provided pursuant to this Agreement shall be conducted and provided in accordance with generally accepted practice in the relevant industry. The Contractor shall comply with state and federal statute. No other warranty, express or implied, is provided by the Contractor. 3.2 The Contractor shall maintain complete written records ofi its files pertaining to candidates for two years following the background check, in accordance with the Fair Credit Reporting Act statute of limitations. The Contractor expressly agrees and warrants that the Contractor has acquired all tests and written materials utilized in accordance with the appropriate copyright agreements and laws and that it has a valid right to use and administer any written materials and tests in accordance with such agreements and laws. 3.3 The Contractor retains a right of co-ownership to its work product produced under this contract, including the right to use, reuse or resell all or any portion of the materials, reports, and information gathered during the 3.3.1 Ift the Client requests a background investigation within 60 days of completion of a background investigation for another agency of the same candidate, the Client agency will receive a 25% discount for the investigation report. The report itself may require updating based on the  investigation.  Client's needs.  3.3.1.1 If the Client requests additional work beyond the original background investigation, such additional work and related 3.3.2 Ifanothera agency requests a background investigation within 60 days of completion of a background investigation of the same candidate conducted for the Client, the Client will receive a 25% rebate or credit. 3.3.3 Ifan agency requests a background investigation on a candidate that has an investigation currently in progress with the Contractor for another agency, the Contractor will complete the background investigation for the original requesting agency. Two (2) weeks after the report is submitted to the original requesting agency, the report willl be sent tot the second agency.  expenses will be charged directly to the Client.  4. Certifications:  4.1 Consumer Reports: The Client is aware that the Fair Credit Reporting Act applies to background checks conducted by third-party investigators. Therefore, in accordance with the Fair Credit Reporting Act, the Client 4.1.1. The Client certifies that it seeks the information contained in the background check provided by the Contractor for employment purposes.  makes the following certifications to the Contractor:  Specialized Services Agreement City ofE Ephrata, WA: 2020  Page4of8  PSTI Investigations Public Safety Testing, Inc.    4.1.2. The Client further certifies that the Client will not use the background 4.1.3. The Client also certifies that before taking an adverse action based in whole or in part on the background check, the Client shall provide to the candidate a copy oft the background check report and a description in writing of the rights of the candidate under the Fair Credit Reporting Act, as written by the Federal Trade Commission. The Contractor will provide a copy oft the candidate's rights under the Fair Credit Reporting Act at the time the 4.1.4. The Client is further required to certify that prior to procuring a background check from Contractor, the Client will (a) make a clear and conspicuous disclosure in writing to the candidate for employment, in a document that consists solely oft the disclosure, that a consumer report may be obtained for employment purposes; and (b) obtain from the candidate for employment an authorization in writing that the Client may procure a background check. However, the Contractor shall act as the Client's agent for purposes of making this disclosure and obtaining the candidate's authorization. Both the disclosure and authorization will be made and obtained during the candidate's application process with the Contractor. 4.2 Investigative Consumer Reports: The Client is aware that an investigative consumer report" means a background check in which information on the candidate's character, general reputation, personal characteristics, or mode ofl living is obtained through personal interviews with neighbors, friends, or associates of the candidate or with others with whom he or she acquires or who may have knowledge concerning any such items ofi information. If the Client has requested such interviews to take place, the Client makes all of the certifications contained in Section 4.1 above and thei following additional 4.2.1. The Client certifies that it will comply with Section 606(b) of the Fair Credit Reporting Act, which provides that the Client shall, upon written request made by the candidate within a reasonable period of time after the receipt of the disclosure made pursuant to Section 4.2.2 below, make a complete and accurate disclosure of the nature and scope of the investigation requested. This disclosure must be made in writing, mailed, or otherwise delivered, to the consumer not later than five days after the date 4.2.2. The Client is further required to certify that it has clearly and accurately disclosed to the candidate that an investigative consumer report including information as to his character, general reputation, personal characteristics and mode of living, whichever are applicable, may be made and that such disclosure has been or will be delivered to the candidate not later than three days after the date on which the report was first requested. The Client further certifies that the disclosure will include a statement informing the consumer of his right to request the additional disclosures  check for any purpose except for employment purposes.  background check is provided to the Client.  certifications:  on which the request is received.  Specialized Services Agreement City ofEphrata, WA 2020  Page 5of8  PSTI Investigations Public Safety Testing, Inc.    provided under Section 606(b) of the Fair Credit Reporting Act. However, the Contractor shall act as Client's agent for the purposes of making this disclosure. The disclosure will be made during the candidate's application  process with the Contractor. Independent Contractor:  5.  The Contractor is an independent contractor. Any and all agents, employees or contractors of the Contractor, shall have such relation only with the Contractor, Nothing herein shall be interpreted to create an employment, agency, or contractual relationship between the Client and any employee, agent, or sub-  contractor of the Contractor. Indemnity and Hold Harmless:  6.  The parties agree and hold harmless each other, their officers, agents, and  employees in accordance with the following provisions: 6.1 The Contractor shall indemnify the Client from:  6.1.1 Violation of any copyright agreement or statute relating to the use and administration of the tests or other written materials herein  provided for;  6.1.2 Any cost, claim, or liability arising from or out of the claims of an employee, agent or sub-contractor to the end that the Contractor shall be an independent Contractor and the Client shall be relieved of any and all claims arising from or relating to such employment relationships or contracts between the Contractor and third parties; 6.1.3 The alleged negligent ori tortious act of the Contractor in the provision 6.1.4 Any claim or charge incurred relating to a charge paid by the Client  ofs services under this Agreement.  pursuant to Section 2.3 of this Agreement.  6.2 The Client shall indemnify and hold harmless the Contractor, its officers, agents, and employees from any and all cost, claim or liability arising from or out of the alleged negligent or tortious act of the Client or its officers, agents or employees in the provision of services hereunder.  6.3 The promises of the Client and Contractor shalli include the reasonable cost ofl legal defense by counsel chosen by the mutual Agreement of the parties hereto but shall exclude any cost, claim or liability arising from breach of this Agreement or from the negligent or tortious act of the party seeking  indemnity, its officers, agents and/or employees.  7. Termination: The Contractor and the Client may withdraw from this Agreement at any time for any reason with 30 days written notice, provided, however, that the  Specialized. Services Agreement City of Ephrata, WA: 2020  Page 6of8  PST Investigations Public Safety Testing, Inc.    provisions of paragraphs 3.2 shall remain in full force and effect following the termination of this Agreement with respect to, and continuing for sO long as the consent oft the applicant tested by the Contractor remains in effect. Entire Agreement, Amendment: This is the entire Agreement between the parties. Any prior agreement, written or oral, shall be deemed merged with its provisions. This Agreement shall not be amended, except in writing, at thee express  8.  written consent of the parties hereto. This Agreement is dated this CITY OF EPHRATA, WA  day of  2020.  PST NVESTIGATIONS PUBLIC SAFETY TESTING, INC.  By: Print: Its: Point of Contact: Title: Address: City/State/Zip: Telephone: Contact: Title: Agency:. Address: City/State/Zip: Telephone: Email:  By:  October 1. 2020  Print: Jon F. Walters. Jr. Its: President  Greg Wilson  Director of Investigative Services 20818- 44TH Ave W. Suite 160 Lynnwood, WA 98036 425.741.8872/42/425.776.9615  Subscriber's Contact for Billing  (Please complete ifdifèrent from contact information above)  Specialized. Services Agreement City ofEphrata, WA: 2020  Page 7of8  PSTI Investigations Public Safety Testing, Inc.    EXHIBIT A  BASIC BACKGROUND INVESTIGATIONS  SCOPE OF WORK  1. PST discusses with department scope of work, important attributes to screen for, etc. 2. Candidate completes Personal History Statement; notarizes signatures; completes a necessary waiver and notification forms; submits to PST. PST reviews information provided;  PHS, etc.  3. PST conducts records/data checks Public Records Check WA Criminal history conviction information Pending convictions and/or outstanding warrants Federal Court Check Sex Offender Registration Credit Check/Prior Address History SSN Verification  Department ofl Licensing Records (driver's license) (may be submitted by candidate)  4. Personal History Questionnaire (PHQ) completed by the applicant online. 5. One-on-one comprehensive in-person interview with the candidate. tier references may also be contacted as necessary.  6. For entry-level candidates, telephonic interview of significant references (approx. 6-12 telephonic interviews). May conduct in-person or onsite interviews as requested by the client agency. Second-  For managemenVexecutive and lateral candidates, onsite visits will be conducted. Will visit current/past agencies; meet with coworkers, supervisors, subordinates, government  officials, citizens, community leaders, etc.  7. Summary Report to the Client Summary of interviews Findings Records check reports Personal History Statement Personal History Questionnaire Report Documents, Certificates 8. PSTI meets with Client staff - debrief (optional)  CONSIDERATIONS on any candidate.  The Client will notify PST of any issues or other areas that they may want to be examined closely The Client is aware that the Fair Credit Reporting Act (FCRA) applies to background checks conducted by third-party investigators and that Client must provide a copy of the background check report to a candidate before taking an adverse employment decision based on the reports/records. Also, as a third- party investigator, the FCRA prohibits PST from reporting certain adverse information beyond seven (7) PST will contact the Client at any point during a candidate's background investigation when potentially disqualifying information is obtained. The Client will advise PST on how to proceed at The Client will provide PST with any relevant information on each candidate, such as a copy of the Client's employment application completed by the candidate, waivers, special requests, etc. PST personnel have extensive investigation and/or law enforcement investigative experience.  years (for positions with an annual salary under $75,000).  PST is a licensed Private Investigative Agency with the State of Washington.  that point.  PST investigators are WA licensed unarmed Private Investigators.  Specialized Services Agreement City ofEphrata, WA: 2020  Page 8of8  PST investigations Public Safety Testing, Inc.    GRAND COLUMBIA COUNCIL N Boy SCOUTS OF AMERICA THE NATION'SFOREMOST YOUTH PROGRAM OF CHARACTER AND LEADERSHIP DEVELOPMENT  Our Aepreciation!  September 11, 2020 Mayor Bruce Reim Ephrata City Hall 121 Alder St SW Ephrata, WA 98823 Dear Mayor Bruce Reim,  clo Mike Warren, City Administrator  We send our highest appreciation to the City of Ephrata for presenting the Grand Columbia Council Boy Scouts of America with a proclamation announcing July 29, 2020 as "Scout Me In Day" for the City of Ephrata. This honor was very meaningful" for our scouts because we worked to raise $102,600 in. July and August to support Scouting in our region!  Mayor Reim, we thank you for your support and success in presenting our request for this Proclamation to the Ephrata City Council. We proudly display all 15 Proclamations on the wall Proclamations declaring July 29, 2020 as "Scout Me In Day" for the Grand Columbia Council region represent the cities of: Wenatchee, Chelan, Omak, Ephrata, Cle Elum, Moses Lake, Ellensburg, Yakima, Selah, Zillah, Toppenish, Grandview, Sunnyside,  of the Grand Columbia Council office in Yakima  Prosser, and also Yakima County.  The proceeds gained during the annual fundraiser directly benefit scouting programs in the Grand Columbia Council and support our mission of teaching leadership, good citizenship and fitness for young people and their families. The Grand Columbia Council is a 501-c-3 nonprofit Thank you again for your contribution and support of the Grand Columbia Council.  organization.  Warm regards, Soby Nanty. J. Leahy Director of Development  MSENES  Grand Columbia Council 12N.10thAve. Yakima, WA 98902  509-453-4795  grandcolumbiaorg    GRAND COLUMBIA COUNCIL 2020 RIVER RUN REGATTA  July 29, 2020  Celebrating Achievements in Local Scouting  14 GRAND COAMBIA COUNCIL CITIES &YAKIMA COUNTY - PROCIAIM JULY 29, 2020"SCOUT ME IN DAY:  mm  Wenatchee Cle Elum Yakima Toppenish  Chelan Moses Lake Yakima County Grandview  Honored Ellensburg Selah Sunnyside  Omak Moses Lake Zillah Prosser  Scout Me In: The month of July was devoted to' "Scout Me In" activities. "Scout Me In" celebrates BSA's historic decision to serve families and welcome girls and! boys into Scouting sO they can experience the character-building fun and adventure the program brings to communities. To contribute, sponsor or volunteer: Goloagemdolwmbiaon: Contributions can be mailed to: Grand Columbia Council, 12N. 10th Avenue, Yakima, WA 98902. Proceeds support local Scout programs.  Your GiftToday Builds Our Tomorrow!  Grand Columbia Council 12N.10th Ave. Yakima, WA 98902  509-453-4795 Wenatchee: 509-662-5501  wwwgrandcolumba.org    GRAND COLUMBIA COUNCIL 2020 RIVER RUN REGATTA Grand Columbia Council  "Scout Me In Day a July 29,2020"  A PROCLAMATION  RIVER RNREGITA UEY29,2020  WHEREAS, the Grand Columbia Council of the Boy Scouts of America in central Washington has an outstanding legacy and received national acclaim for youth and family involvement in outdoor recreation, conservation of nature, youth leadership activities and career development we honor the 2020 Grand Columbia  i!  Pnt   SCOLTSOFAMERICK  Council Boy Scouts of America,  WHEREAS, the Grand Columbia Council was founded 95 year ago, in 1925, to prepare young people to make ethical and moral choices over their lifetimes by teaching them the values of the Scout Oath and Scout Law, the Council provides boys and girls the nation's  foremost youth character and leadership program,  WHEREAS, the Grand Columbia Council has 1000 boys and girls and 80 leaders who direct scouting programs for youth from the Columbia River to the Canadian border and from Snoqualmie Pass to Ritzville, our community seeks to pay tribute to the work of Scouts, Scout leaders, and volunteers who maintain lives of honesty, discipline, and purpose, WHEREAS, the Grand Columbia Council seeks to strengthen current scouting programs and insure scouting opportunities for future generations, the Council members are active advocates in providing information and activities to promote the scouting mission and  secure support for programs,  WHEREAS, the Grand Columbia Council invites the public to participate in July's River Run Regatta involving a month of scouting activities culminating in a scouting program - live and livestream on our website - in Yakima or Wenatchee on July 29, 2020, WHEREAS, the River Run Regatta will bring support to improve Camp Fife, Camp Bonaparte, and Camp Summit Vista and increase training in the cities, waterways, lakes, forests, and mountains, of central Washington and fuel the achievement of expanding dens, WHEREAS the Grand Columbia Council delivers programs that help generate community leaders who guide and lead their communities for generations to come, enabling  troops, units and volunteers,  these communities to be appreciated and safe havens for all people.  NOW, T'HEREFORE, WE THE PEOPLE OF THIS REGION, do hereby proclaim July 29, 2020 as "Scout Me In Day!"  Grand Columbia Council 12N. 10th Ave. Yakima, WA 98902  509-453-4795 Wenatchee: 509-662-5501  www.gandcolumbiaorg    GRAND COLUMBIA COUNCIL 2020 RIVER RUN REGATTA Grand Columbia Council Boy Scouts of America Celebrating Achievements in Local Scouting  7:00 PM July 29, 2020  Livestream Fundraiser Week3  Scout Me In Month!  DAY CAMP IN A BOXI  Cub Scout Den 288  Cubmaster Laura Larson  EE  DAY CAMP IN ABOXI PROJECT: When the virus pandemic forced suspension of live day camps this summer, 200' "Day Campi inal Box" kits were assembled for Scouts. Thel kits combined indoor and outdoor activities that Scouts could do atl home. Scout Cubmasters and Scout Me In: Ther month of July is devoted to' Scout Me In" activities. "Scout Me In" celebrates BSA's! historic decision tos serve families and welcome girls andb boys into Scouting so they can experience the character-building, funa anda adventure oft the scouting program. Why this is important to you: The Covid-19 pandemic has negativelyi impacted all of our lives as well as thel health of our economy. The Grand Columbia Council delivers its youth development program to over 1000 youth, both! boys and girls,f from the Canadian Border tot the Columbia River, andf from the top of Snoqualmie Pass to Ritzville. The Scouting program provides our youth witht the opportunity to developi into adults who are people of good character, self-confident, self-reliant, good leaders, goodi followers, and goodo citizens. Delivery ofa quality program over this large To contribute, sponsor or register: Goi to wwwrandeolumbaorg Contributions can be mailed to: Grand Columbia Council,  Den members in #288 got busy with camp and skill projects!  area takes trainedl leaders andi many levels ofo organization. Got to www.grandcolumbia.org: andi register. 12N.1 10th Avenue, Yakima, WA 98902, Proceeds from this event support local Scout programs,  Contacts:  Nancy! Leahy, Development Director, Council office: 509-453-4795, cell- 509-307-8561 Barryl McDonald, Scout Executive, Council office: 509-453.4795, cell-B43-731-1108 Tim. Johnson, District Executive Wenatchee; office 509-662-5501  Grand Columbia Council 12N.1 10th Ave. Yakima, WA 98902  509-453-4795 Wenatchee: 509-662-5501  www.gandcolumbia.org    Leslie Trachsler From: Sent: To: Cc: Subject: Attachments: Categories:  Richard Cole Rcole@gepud.org> Wednesday, September 23, 20202 2:59PM Carrie Lnenicka; Leslie Trachsler Terry Mckenzie; Cary West Bill Correction on Decorative Streetlights Billing And City Tax Adjustments C5110031-PROpdr  Unit 2 Decorative Streetlights - Ephrata.pdf, Seh6.wy,142020apdt: Correcting Back  Follow Up  [External Emaill Carrie & Leslie,  Int the process of trying to obtain grants fort the change out of HPS streetlights to LED: streetlights in the smaller cities in Grant PUD territory! lwas reviewing some streetlight billing. In reviewing the City of Ephrata billing, Isaw the City of Ephrata was being billed for "Deco Unit 1A" (decorative unit 1A) streetlight instead of the installed "Deco Unit 2" (decorative unit 2). To clarify, Deco Unit 1A is two decorative arms oft the decorative lamps installed on a wooden pole and Deco Unit 2 is the complete assembly shown on the attached sheet. In my review, Grant PUD has been charging the The City of Ephrata has 108 decorative streetlights int the City. The charge for Deco Unit 1A is $22.19 and the charge for the Deco Unit 2i is $42.84. Per Grant PUD's procedure (see attached) Grant PUD goes back 2 years if the calculated amount is in Grant PUD's favor. The difference between what was billed and what should have been billed per our rate schedule is $20.65. ($20.65*108 (lights)* 24 months)+ 6% City tax: = $56,736.28. Due to the billing dates, Grant PUD back billed the City of Ephrata 22 months and 27 of 30 days (9/10). This amount comes to a bill correction of  incorrect amount since at least 1997 and the rate has remained unchanged.  $54,135.86.  We are sorryi if this billing error creates anyi issues. Grant PUDi is willing to work with the City of Ephrata on a payment schedule if so desired. Grant PUD hopes to work with you and the State TIB grant soon on changing out your  streetlighting to LED.