EPHRATA CITY COUNCIL  MAYOR BRUCEREIM  MAYOR PRO-TEM WILLIAMCOE  KATHLEENALLSTOISARAI MCDONNELL, VALLIMILLARD,  MATIMOORE,TONYNORA,MARK WANKE CIIYADMINISTRATORATORAINEVARKEN  AGENDA FOR November 18, 2020-  ZOOM VIDEO https:/zoom.us//6423977833  OR  CALL IN PHONE: NUMBER 1-253-215-8782, follow prompts  City of Ephrata Meeting ID: 642-397-7833  7:00PM  REGULAR SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of Meeting: No 6. Presentations: CONSENT AGENDA  5. Additions or corrections to published Agenda  II  1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: November 4, 2020 3. Approval of Special Event Application:  III STAFF.COMMITTEE. & AGENCY REPORTS  IV CLOSED RECORD DECISIONS IRCWCILPTERS) J6, OMNPUNIICINMT  BILLS: Allstot, McDonnell, Wanke    V  PUBLICHEARINGS  1. Ordinance 20-06- - City of Ephrata 2021 Budget 2. Abatement of weeds and dead tree 3267sW VI ORDINANCES & RESOLUTIONS  1. Resolution 20-014-Abatement of weeds and dead tree 326 7ths SW  VII ITEMS FOR COUNCIL CONSIDERATION 1. Contract with Grant County Health Department  VIII CITY ADMINISTRATOR REPORT  BILLS: Allstot, McDonnell, Wanke    CITY COUNCIL MINUTES  November 04, 2020  City Council of the City of Ephrata, Grant County Washington met in regular session on November 04, 2020. The meeting was called to order at 6:30 p.m. by Mayor Bruce Reim and adjourned to executive session to discuss sale or acquisition of real estate (RCW 42.30.110(1)c) and evaluation of employee or applicant (RCW 42.30.110 Executive session adjourned at 6:45 p.m., no decisions were made or action taken. Due to the COVID-19 Pandemic and Governor Inslee's Proclamation 20-28, this meeting Members Present: Mayor Bruce Reim, Mayor Pro' Tem William Coe, Council  (I)g) for approximately thirty minutes. Meeting reconvened at 7:00 p.m.  isb being conducted remotely using the ZOOM video conferencing.  members Mark Wanke, Matt Moore, Valli Millard, Sarah McDonnell, Tony Mora and Kathleen Allstot City Administrator Mike Warren, City Attorney Anna Franz, Public Works Director Bill Sangster, Community Development Director Dan Leavitt, Fire Chief Jeremy Burns, and City Clerk/Finance Director Leslie Trachsler  Staff Present:  Pledge of Allegiance was said.  Agenda: There were no corrections or additions to the agenda.  Presentations: Major Jerome Bonneville along with Lt Col Maxwell, representing the Civil Air Patrol gave al brief presentation to Council regarding the Wreaths Across America Program scheduled for December 19, 2020. Last year the Civil Air Patrol placed nearly 2.2 million wreaths on veteran's graves at more than 2,100 participating locations across the nation. Locally, they laid approximately 1,000 wreath in the Ephrata, Consent Agenda: Motion was made to approve consent agenda. (m/s Mora/Moore)  Quincy Valley and Valley View Cemeteries in 2019.  Motion carried.    Items on the consent agenda are as follows:  Claims #92561 through #92592 in the amount of $147,286.49 Payroll Check #46755 through #46768 in the amount of $30,647.93 Payroll Claims #92542 through #92559 in the amount of $227,547.39 Payroll Direct Debit in the amount of $5,875.00 Payroll Direct Deposits in the amount of$171,919.13 Claim #92541 in the amount of $115,38 Claim #92560 in the amount of $1,278.00 Minutes of the October 21, 2020 Council meeting Special Event Applications: None  Set Public Hearing on 2021 Budget for November 18 and December 2, 2020 at Set Public Hearing on Abatement of weeds and dead tree at 326 7hsW for  7:00 p.m.  November 18, 2020 at 7:00 p.m.  Public Hearing on Ordinance 20-05 - Ad Valorem Taxes: Mayor Reim opened public hearing at 7:12 p.m. Director' Trachsler gave a brief staff report advising Council that part oft the budget process Council is required to hold al Public Hearing on the revenues projected to be raised by Ad Valorem Taxes. By law, the City can raise the amount tol be collected from Ad Valorem Taxes by 1%. This is exclusive of additional revenues resulting from new construction and annexations. For 2021, the estimated increase in Ad There being no public comments or Council comments, Mayor Reim closed public Ordinance 20-05. - Ad Valorem Taxes: Motion to approve and accept Ordinance 20-05 fixing the amount of revenues to be raised by Ad Valorem Taxes for the 2021 Budget Resolution 20-013. - Granting an Easement to Public Utility District No. 2 of Grant County: Director Leavitt gave al briefs staff report advising Council that this easement allows Grant County PUD to construct, operate and maintain a fiber optic cabinet on City property. Property is located at the south end of town between Railroad Avenue and Basin Street SW. Iti is undeveloped property with limited value and development Motion to approve and accept Resolution 20-013 - Granting an Easement to Public Utility District No.2 of Grant County. (m/s Millard/Wanke) motion carried. Confirm appointment of Kurt Adkinson as Ephrata Police Chief: Motion to confirm Mayor Reim's appointment of Kurt Adkinson as Ephrata Police Chief. (m/s  Valorem Taxes is $12,964.00. hearing at 7:13 p.m.  year. (m/s Allstot/Millard) Motion carried.  potential.  Wanke/Moore) Motion carried.    Kurt Adkinson sworn in as Police Chief: Mayor Reim gave the Oath of Office to Report on 2019 Annual nanca/Accountabliy Audit: Director Trachsler gave a brief report on the results of the 2019 Annual Financial and Accountability Audit  newly appointed Police Chief, Kurt Adkinson.  conducted by the Washington State Auditor's Office.  Financial Audit Report: The City prepares their financial statements to meet the reporting requirements of state law using accounting practices prescribed by the State auditor's Budgeting, Accounting and Reporting System (BARS) manual. The report states inj part "...the financial statements present fairly, in all material respects, the cash and investments of the City of Ephrata, and its changes in cash and investments, for the year ended December 31,2019..." Accountability Audit Report: "In the areas selected for more detailed examination, City operations complied, in all material respects, with applicable state laws, regulations, and its own policies, and provided adequate controls over the safeguarding of public resources." Areas examined during this audit period  were:  Electronic funds transfers - evaluated design of controls Cost allocation plan - equitable distribution of indirect costs Procurement - emergency declarations, public works projects, and  purchases  Self-insurance for unemployment  There were three exit recommendations from the audit team. These recommendations do not represent any deficiencies but are areas of potential concern and are not referenced in Adopt aj procurement policy that addresses federal and state law requirements Adopt a cost allocation plan that memorializes the allocation methods and Improve internal controls over procurement by ensuring contractors meet state  the audit report.  rationale that are currently being implemented  law requirements  Staffi is working on these recommendations and will bring the proposed policies to Proclamation in support of Wreaths Across America: Motion to approve Proclamation in support of Wreaths Across America. (m/s McDonnell/Mora) Motion Contract Amendment with Consolidated Disposal Service, Inc.: Administrator Warren advised that our contract with Consolidated Disposal Service (CDSI) for the collection and transportation of solid waste provides for al biannual rate adjustment by the average of the prior two years CPI. The next rate increase is set for January 1,2021 and  Council for approval.  carried.    covers the September CPI rates for 2019 of 1.7% and 2020 of 1.4% for an average of Warren also advised that the County Commissioners voted this week to increase the Motion to authorize Administration to execute contract amendment with Consolidated Authorize Bio-Solid Contract with King County and Boulder Park: Director Sangster advised that this is an annual contract for the removal of bio-solids from the Wastewater Treatment Facility. The City has contracted with King County and Boulder Park since 2005. The bio-solids are used as fertilizer on farmland near Mansfield. Motion to authorize Administration to execute contract with King County and Boulder  1.55%.  tipping fee effective March 1, 2021.  Disposal Service, Inc. (m/s Moore/McDonnell) Motion carried.  Park for Bio-Solid removal. (m/s Allstot/Mora) Motion carried. City Administrator Report: None at this time.  There being no further business meeting adjourned at 7:31 p.m.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    DATE:  November 12, 2020  Department: City Clerk/Finance  Past Activity  Continue to support other departments and commissions Monthly duties as assigned Working with Mayor/Administrator on COVID-19 related issues Utility Relief application and payment agreement form 2021 Budget - fianl touches Library Re-Roof Project Exit conference with State Auditors on 2019. Annual Audit Attended WAPRO Virtual training on Public Records Normal monthly duties Monthly Balancing of all financial transactions Prepare and submit monthly tax reports Monitor revenues/expenses of the City Monitor Budget Attend all Council Meetings Initiate Legal Publications as required Provide and monitor requests for Public Records Monitor Records retention/lestruction End ofl Month Payroll process Monthly/Quarterly PRI Reports Address Human Resourcei issues Support staff ini their daily operations Support City Administrator tOCOVID-19  Future Activity  Monthly Civil Service Commission meetings - suspended due Attend LEOFFID Disability Board monthly meetings- virtually Continue Utility Relief Application and Payment Agreement 2021 Budget - Prepare for Council Approval Certify AdValorem Taxes to County COVID-19 Small Business Grant Program-Prepare reimbursement request Entry level police officer vacancy recruitment Library Re-Roof Project 2020 Supplemental Appropriations Ordinance 2021 Proposed rate schedule Server and workstation upgrades Monitoring revenues closely  Budget Concerns Other Issues  Non-essential spending has been frozen as per Council direction Coverage for employee vacations; preparing for End of Year County approved Resolution 20-089 increasing the solid waste disposal fees at thel landfill from $27.80t to $47.62 per ton. New  processes  rates go into effect March 1,2021.    City Council Report Parks and Recreation  EPHRATA PARKS & RECREATION PAST ACTIVITY: 1. Parks Commission:  November 12, 2020  a. October; no quorum 2. Recreation/Communiy Programming: a. Exploring an instruction only BOLD program b. Sam's Dance continues Paint Me Happy Class held d. Planning winter programs and activities  3. Parks:  a. Winterizing of parks 4. Public Relations/Tourism:  Reviewing CARES Act documentation Attend Lodging Tax allocation meeting Prepare award letters for Lodging Tax recipients d. Reviewing RFP's received for city web site development a. Ephrata Food Bank Food Christmas Baskets a. Developed COVID-19 protocol for all activities Assisting front counter utilities customers  5. Special Events: 6. Recreation Supervisor:  Researching programs and activities with COVID-19 safety measures  7. Splash Zone:  a. Continue negotiating contract with RenoSys for pool resurfacing in 2022  FUTURE GOALS/ACTMVITY:  1. Continuing administration ofcurrent programs 2. Continuing to work with and support various community groups 3. Develop aj park reservation system 4. Develop tree replacement program    Grant County Department of Public Works 124 Enterprise St. S.E. Ephrata, WA 98823 EGEIVI NOV 10 2020 BY:.  is November 4, 2020 City of Ephrata 121 Alder St. SW Ephrata, WA 98823  Serial No. 20.161  RE: Ephrata Landfill Fee Increase  Pursuant to RCW 70.95.212 please accept this letter as 75-day notification of disposal rate adjustment.  New disposal rates becoming effective March 1, 2021. are as follows: refuse tax. The minimum fee for solid waste isi increasing from $3.00 to $4.93.  Disposal fee for Solid Waste at the Ephrata Landfill Facility is going from $27.80 to $47.62 without the A1 thorough rate study analysis was conducted before the new: rates were approved by the Board of County Commissioners on November 3, 2020. Attached please find the applicable Grant County  Resolution and fee schedules A & Bi rates for other items.  Sincerely,  DEPARTMENT OF PUBLIC WORKS Samuel Castro helhE Director of Public Works  Cc: Grant County Board ofCommissioners  "Tor mect current and future needs, serving together withp public and privated entities, while fostering ai respectful and successful work  environment."  information.. FAX E-maitl. Sam Castro, Public Works Director. Samuel Dart, Assistant Public Works Director  (509) 754-6082 Keith Elefson, County Road Engineer. (509) 754-6087 Bob Bersanti, Construction! Engineer. Ext.3504 Rod Follett, Foreman-sign: Shop. Ext.3519 Jason Collings, Solldy Waste..  Ext. 3502 EdLowry Supervisor-Dist. No. 1. Ext.3503 Mike DeTrolio, Supervisor-Dist. No. 2.. Ext. 3555 John Brissey, Supervisor- Dist. No. 3. Ext.3579 John Spless, Supervisor-Central: Shop- (509)754-4319 Andy Booth, Bridge Supervisar..  Ext. 3539 (509)7 765-4172 (509)7 787-2321 (509)7 754-6086 Ext.3535  pehghesasmw Loc Ohl, Accountant Lead.    COULEE PAM CRAND COLLEL LANDAI Waste Management of Washington  ELECTRIC,  Sunrise Disposal  @ES HARTUNE COULEE CTY  LKAU  WILSOK CREEK  Anco  128   EPIPATA LANDFLL  Consolldated Dioposal  RUFF  Waste Management of Greater Wenatchee  os  GEORCE  Waste Hanagement of Ellenaburg OYAL arY  OSULVAN  DROP Box STE ICLOSLD DROP Box STE AN MJNICPAL SCUD WASTE LANDFILL  BEVELY Vaste Management Ellensburg MATIARA G4  us Eneyy  FIGURE 5-1 Grant County May 12, 2008  Collection Service. Areas  Soure: WUTG, June 2005: Grant Couny GISa and Publci Woks Grant County Solid Waste Management Plan Update 55  GCSWMPU Final 2008-05-12.doc    BOARD OF COUNTY COMMISSIONERS Grant County, Washington  RESOLUTION IN THE MATTER OF THE GRANT COUNTY SOLID WASTE MANAGEMENT FUND DISPOSAL FEE SCHEDULE  RESOLUTION No. 20- 089-cc  WHEREAS, pursuant to an Interlocal Agreement dated November 15, 1974, Grant County was designated the lead agency toj provide, operate, and maintain a County-wide Solid Waste Disposal System; and WHEREAS, pursuant to said agreement, Grant County acquired a number of sanitary landfills, other facilities, equipment and supplies, all of which belong to Grant County, in order to establish the Solid Waste WHEREAS, the funds required to operate the Grant County Solid Waste Disposal System are derived WHEREAS, Resolution No. 18-123-CC: adopted December 18, 2018 was the previous adoption oft thel Fee Schedule and has been deemed inadequate to fund the administrative, maintenance, and operational costs and  Disposal System; and  from disposal fees collected from users oft thes system; and,  Resolution! No. 18-123-CCI has been rescinded by this resolution; and  WHEREAS, this resolution supersedes all other previous resolutions; and  WHEREAS, pursuant to' WAC 173-351-600, Grant County will establish ar restricted reserve account to WHEREAS, to meet the requirement in WACI73351-005)0) to provide financial assurance for closure,pos-closure, and remedial actions, Grant County will deposit $6.00 per toni into ai restricted reserve fund; WHEREAS, Grant County Public Works will transfer $0.85 pert ton oft municipal solid waste each quarter to the Grant County. Abatement Fund toj provide funding to assisti in cleaning upi properties not in compliance with WHEREAS, Grant County established an Abatement Fund to assist in cleaning up properties that are out ofcode enforcement compliance and to provide additional funding for Grant County Health Districts solid waste WHEREAS, the amended. fee schedules, "Exhibit A" and "Exhibit B" are attached; and WHEREAS, the County reserves the right to refuse to accept any Solid Waste brought to any County disposal facility which is classified as dangerous or hazardous by thel Federal Environmental Protection Agency and the Washington State Department of Ecology or any wastes brought to a drop box facility which exceeds the NOW, THEREFORE, BEI IT HEREBY RESOLVED THAT the Grant County Board of Commissioners, adopt, the amended fee schedule for disposal privileges at Grant County operated Solid Waste  provide closure, post-closure, and remedial actions; and  and  Grant County code enforcement; and  activities; and  County's handling capability either due to volume or weight.  Disposal facilities    DATED this 3d dayor! Navewl/2020.  Effective: March 1.2021  BOARD OFCOUNIYCOMDNISSIONERS  Yea Nay Abstuin GRANT COUNTK,ASHINGTON    Cindy Carter, Chair  ML  D  Pa Tom Taylor, Member Rhdits Richard Stevens, Member  D  ATTEST:  4445 yv    EXHIBIT "A" 03-01-2021 GRANT COUNTY  SOLID WASTE LANDFILL DISPOSAL FEE SCHEDULE  Waste Type Minimum fee  3/1/21 $4.93 *$49.33 $5.00 $15.00 $3.00each  Comments  Garbage tipping fee = per ton Unsecured Load Fee Passenger vehicles Trucks over three cubic yards  Tires  Tires (35" in diameter or less) A & *$49.33 More than 20 tires in al load  maximum of 20 tires per load pert ton Bulk tire loads/ Large Tires -per  isal bulk tire load Large tires have a diameter more than 35"  ton  $225.00  Animals  Small (under 50 pounds) = each $4.93 Large/Livestock (over 50 pounds) - per ton  Monday thru Friday only Must schedule appointment **  *$49.33  Appliances  Household Appliances - per ton *$49.33 emgeratoryRengeration  $7.25e each &$49.33 per ton  Units  Monday thru Friday only Must schedule appointment**  Asbestos - per ton  *$49.33  Note: *Disposal fees include the 3.6% State Refuse Tax. This tax rate will be removed from disposal fees after evidence is provided by! hauler of separate collection oft the tax.    EXHIBIT "B" 03-01-2021 GRANT COUNTY  SOLID WASTE DROP BOX DISPOSAL FEE SCHEDULE  EXACT CASH OR CHECKS ONLYATDROP BOXSITEL LOCATIONS  Waste Type  3/1/21 Comments  Garbage tipping fee --per cubic yard Kcubic yard or less -per load  *$57.40 *$28.69  Unsecured Load Fee Passenger vehicles Trucks over three cubic yards Appliances item Animals  $5.00 $15.00  Applances/Metal items - per item Refrigerators, Freezers, AC Units - per  $4.93 $7.25 each  Animals over 50 pounds will be received att thel landfill bya appointment only.  Animals (under 50 pounds) - per animal $4.93  Tires  Tires (35" orl less in height) -per tire Truck tires -per tire Tractor/lmplement tires -per tire Heavy Equipment Tires per tire  $4.50 $8.00 $11.75 $17.00  Note: *Disposal fees include the 3.6% State Refuse Tax. This tax rate will be removed from disposal fees after evidence is provided by hauler of separate collection of the tax.    DATE: November 18, 2020 ITEM: Public Hearing  SUMMARY  1. Proposed Final Budget for 2021-Thel budget as proposed is approximately 25% higher than last year's due to proposed construction projects for Division Street Resurfacing Project Phases 1& I; Pulverizing and Repaving 5th and 6th SE and Hilltop; and sewer collection and treatment plant upgrades. Capital Improvements are planned for the ERC roof replacement; savings for fire equipment replacements; savings for new liner at Splashzone; replace pump and diving board at Splashzone; and equipment rental 2. Abatement ofweeds and dead tree at 3267th SW-City received complaint on May 4, 2020. An attempt to notify Mr. Fiess occurred ont three separate occasions from May to September. Ine each case1 the Certified letter was returned as not deliverable--Issues is  capital expenditures and savings.  dead and dying tree and weeds over 12i inches high.  BUDGET IMPACTS  1. Proposed Expenditures of $22,414,280 lien may be filed against the property.  2. Any costs of abatement incurred by the City will be chargeable against the owner and  RECOMMENDATION Staff recommends acceptance and approval ofa all Items. ENABLING ACTIONS Motion to. Authorize, Confirm, or Approve and. Accept All ltems.  lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    TO: DATE: FROM:  Ephrata City Council Members November 18, 2020 Mayor, Bruce Reim  SUBJECT: Proposed Final Budget for 2021  Isubmit for your consideration the 2021 proposed Annual Budget for the City of Ephrata. Proposed expenditures are $22,414,280 for the forthcoming budget year and are broken down as follows:  Expenses:  Proposed 2021 $1,070,475 $3,019,400 $697,550 $217,450 $1,156,450 $1,501,475 $470,700 $190,400 $126,500 $200,000 $59,700 $1,725,000 $4,807,720 $5,740,545 $775,965 $652,950 $2,000  % Change From 2020 8%+ 7%+ 3%+ 1%+ 3%+ 47%+ 49%- 12%+ 11%+ 14%+ 3%- 5%+ 3%+ 260%+ 36%- 2%- 0%  General Governmental Fund Administration Law Enforcement Fire Library Parks Special Revenue Fees  Transportation Benefit District Streets/Sidewalks Cemetery Convention Center-Hole/Mote. Tax Capital mprovement-Real Estate Excise' Tax Debt Service Fire Bond Redemption Utility Service Fees Sanitation Water/Sewer Water/Sewer Construction Debt Service Internal Service Equipment Rental Fees Permanent Fund Endowment Fees- Cemetery  The budget as proposed is approximately 25% higher than last year's primarily due to proposed construction projects for Division Street Resurfacing Project Phases I& II; Pulverizing and Repaving 5th & 6th SE and Hilltop; and sewer collection and treatment plant upgrades. Capital improvements are planned for the ERC roof    replacement; savings for fire equipment replacements; savings for new liner at Splashzone; replace pump and diving In 2020 wel budgeted foranewl FTE int the street/sewer department. When COVID-19 hit, Council implemented a spending and hiring freeze. This position was not budgeted fori in 2021 and is partially reflected in the differences between 2020 and 2021. In light of COVID-19, it became a priority to maintain employee. jobs without having to  board at Splashzone; and equipment rental capital expenditures and savings.  implement furloughs or other cost saving measures.  Proposed revenues for the forthcoming budget year are broken down as follows:  Revenues:  Proposed 2021 $6,161,325 $2,489,075 $59,700 $13,049,230 $652,950 $2,000  % Change From 2020 6%+ 3%+ 3%- 46%+ 2%- 0%  General Governmental Funds Special Revenue Fees Debt Service Utility Service Internal Service Fees Permanen/Endowment Fund  The estimated income from retail sales tax is $1,650,000, 10% higher than 2020. Sales tax continues to set all-time The budget is balanced by aj proposed ad valorem tax levy of $1,333,822 for general governmental purposes, and $61,300 for general obligation bond for Fire and Life Safety Equipment. Budgeted funds include the use of estimated fund balances carried over from the primary funds such as General, Library, Park, Streets, Cemetery and  record highs. A conservative approach was taken with other revenue sources.  Equipment Rental Funds. Proposed use of fund balances is 57% lower than 2020.  2020 Highlights  2020 was a year of challenges. The City had a change with a new City Administrator (Mike Warren) and a new Police Chief (Kurt Adkinson); while experiencing the Covid-19 pandemic. Although there were. a few challenges  there were also several successes. Some of the accomplishments for the City are:  Ar new roof on the library Upgrading and repairing Well #3 Chlorination of the Water System  New sidewalks on CS St SW/NW from Parkway to the High School Pay-off of the Wastewater Treatment Plant Construction Loan  We will continue to be diligent as the full effects of the COVID-19 pandemic have not yet been fully realized.  Sincerely; Bruce Reim  Breccepbin Mayor City of Ephrata    TO: DATE: FROM:  Mayor Reim; City Council November 18, 2020 Finance Director Trachsler  Supplemental Report for 2021 Budget  Use of REET Funds  As part of the 2021 Budget, the City has budgeted $200,000 of REET funds to be used for the preservation of capital facilities and operations and maintenance. These dollars will be used for:  New Diving Board/Pump for Splashzone Savings for rehabilitation of Splashzone pool surface Storm Drain install and Roadway maintenance In the past two years, 2019 and 2020, REET dollars have been used to: Matching funds for TIB Grant to resurface 8th Ave NW  Re-Roof ERCI building  Street preservation New Dog Park  New Inflatable Screen for Dive-In Movies New Diving Boar/Chatr/Fumbrelas for Splashzone Savings toward rehabilitation of Splashzone pool surface Matching funds for TIB Grant to resurface Division Street-Phasel  Re-Roofed Library  In2 2018, Council formed a Transportation Benefit District (TBD) and the voters approved a 0.2% sales tax to fund street improvements. New tax rate went into effect on January 1,2 2019. These dollars are being utilized to fund road repairs and maintenance on non-grant eligible roadways. In the following two years, 2022 and 2023, as identified in the Six-Year Capital Facilities Plan, we anticipate grant funding, TBD: sales tax revenues, loans from PWTF: and DWSRFand adequate  This tax sunsets December 31, 2028.  funds from utility fees for the projects as listed below:  2022 Ephrata Hieghts Water Pressure Imp - PWTF, Utility Fees, DWSRF 2022 Water System Supply Upgrade - PWTF, Utility Fees, DWSRF 2023 FStret NW Sewer Extension - Utility Feess, PWTF 2023 Park Improvements = RCO Grant, REET 2023 Nat Washington Way Overlay - TIB Grant represent 3% in 2019, 14% in 2020 and 3% in 2021.  $4,000,000 $ 800,000 $ 600,000 $ 500,000 $ 295,000  Of the dollars spent on capital expenditures in 2019, 2020 and proposed for 2021, REET dollars    ORDINANCE NO 20-06  An Ordinance of the City of Ephrata, adopting the final Budget for the City of Ephrata, Washington for the year ending December 31, 2021 THE CITY COUNCIL OF THE CITY OF EPHRATA DO ORDAIN AS FOLLOWS:  Section 1: BASIS  A) The City Administrator oft the City of Ephrata, Washington completed and placed on file with the City Clerk aj proposed budget and estimate oft the amount ofthe moneys required to meet the public expenses, bond retirement and interest, reserve funds and expenses of government of the city for the year ending December 31, 2021 and a notice was published and posted that the Council of the city would meet on the 18th of November and 2nd of December, 2020 at the hour of 7:00 p.m. in the Council Chambers in the City Hall of the city for the purpose of making and adopting a budget for the fiscal year and giving taxpayers within the limits of the city an  opportunity to be heard upon the budget; and  B) The City Council did meet at the stated time and place did then consider the matterof  the proposed budget; and  The proposed budget does not exceed the lawful limit oft taxation allowed by law to be levied on the property within the City of Ephrata for the purpose set forth in budget being all necessary to carry out the government of the city for the year 2021 and being sufficient to meet the various needs oft the city during said period.  Section 2: The required appropriation and expenditures for the various funds and departments and needs for the operation of government for the Cityof Ephrata fort the yeare ending December31,2020 as set forth in the budget and which is hereby adopted, are fixed in the following amounts:  001 CURRENT EXPENSE 014 LIBRARY 016 PARK  $4,727,425.00 217,450.00 1,156,450.00 56,000.00 4,000.00 1,501,475.00 470,700.00 -0- 190,400.00 126,500.00  054 FIRE EQUIPMENT RESERVE 057 POLICE RESERVE 112 STREET 113 SIDEWALK CONSTRUCTION 115 CEMETERY 120 CONVENTION CENTER Ord20-06  111 TRANSPORTATION BENEFIT DISTRICT (TBD)    153 PARK DEVELOPMENT 155 CAPITAL IMPROVEMENT 215 FIRE BOND REDEMPTION FUND 422 SANITATION 424 WATER-SEWER 425 WATER-SEWER CONSTRUCTION 426 PUBLIC WORKS TRUST FUND 428 SRF REDEMPTION FUND 523 EQUIPMENT RENTAL 525 EQUIPMENT RENTAL RESERVE 702 CEMETERY CARE FUND GRAND' TOTAL ALL FUNDS  -0- 200,000.00 59,700.00 1,725,000.00 4,807,720.00 5,740,545.00 569,860.00 206,105.00 602,950.00 50,000.00 2,000.00 $22,414,280.00  Section 3: That document entitled' "Proposed Budget for the year beginning. January 1,2021"copies ofwhich are on file in the office of the City Administrator, is hereby adopted as the budget for the Section 4: Previously, by Ordinance 20-05 adopted November 4, 2020, byt the Council ofthe Cityof Ephrata, has fixed the amount of Ad Valorem taxes to be levied upon real and personal property Section 5: Transfers in the following amounts are hereby authorized in conjunction with the above  City of Ephrata for the year ending December 31, 2021.  within the corporate limits the estimated sum of $1,309,428.00.  budget figures.  001 - Current Expense Fund 155-C Capital Improvements Fund  Transfer to 054-1 Fire Reserve Fund Transfer to 112- Street Fund Transfer to 016- Park Fund  $5 50,000.00 2 25,000.00 $175,000.00 $1,690,545.00 $206,105.00 $553,000.00  424-1 Water/Sewer Fund  Transfer to 425 - Water/Sewer Construction Transfer to 428- - SRF Redemption Fund Transfer to 426-E Public Works Trust Fund  425-Water/Sewer Construction Fund  523 - Equipment Rental Fund  Transfer to 525. - Equipment Rental Reserve Fund $ 50,000.00  Ord 20-06    Section 6: This Ordinance shall be in full force and take effect January 1, 2021. PASSED by the City Council of the City of Ephrata this 2nd day of December 2020.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk  APPROVED AS TOI FORM:  Katherine Kenison, City Attorney Passed the 2nd day of December, 2020 Approved the 2nd day of December, 2020 Published the 3rd day of December, 2020  Ord 20-06    FICEPREVY  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager November 18, 2020 Public Hearing  To: From: Date: Proceeding Type: Subject:  Stacy! Hooper, Permit' Tech/Code Enforcement  Abatement of weeds and dead tree 326 7hsw  Legislative History: November 18, 2020  First Presentation: Requested. Action: Staff Report Summary:  Motion to Adopt Resolution to Abate 326 7th SW  Attached is a resolution providing for the abatement of a nuisance 326 7th SW, owned by Brian Fiess. This Public Hearing is to consider the allegations of the Code Enforcement Officer that the property contains a public nuisance (dead and dying tree and weeds over 12" in height) which have not been corrected. If the Council concurs that a public nuisance exists, the resolution should be adopted allowing the City to remove the public nuisance after the owner is given 15 days to abate the nuisance. Any costs of abatement incurred by the City will be chargeable  against the owner and lien may bet filed against the property.  May 4, 2020 City Received Complaint dead tree branches fallingi in street May 6, 2020 Notice of violation and order to correct mailed certified and regular mail- - Certified letter returned from post office - Return to sender attempted - Not known August 3, 2020 Notice of violation and order to correct mailed certified and regular mail = Certified letter returned from post office - Not Deliverable - Vacant; Regular letter retruned from post office-I Return to sender not deliverable as addressed unable  unable tot forward  toi forward  Pageiof2    September 2, 2020 Citation 033059 mailed by court - Citation returned from post  office-Not! Deliverable  Discussion/Analysis  RCW: 35.21.310 and Ephrata Municipal Code! Section 1.22.180(C) authorize the city to enter on to property to abate nuisances involving vegetation overhanging city rights of way or dead vegetation and debris which are a fire hazard or menace to public health, safety or welfare. In order to clean up these nuisance conditions, the city council must adopt a resolution authorizing abatement. The proposed resolution gives the owner 15 days after the adoption to abate the nuisance before City forces (city staff or a contractor) may enter onto the property and clean up the described nuisance conditions. Any costs incurred by the city are charged tot the owner anda a Staff Recommendation-staffrecommend: approval of the Resolution for abatement Financial Implications- Vegitation Quotes Attached; any costs are charged to owner.  lien mayl bei filed against the property for the: same.  Attachments A. B. C. D.  Notice ofViolation  Staff Report andy pictures and quotesi for cleanup  Abatement Notice Abatement Resolution  Legal Review  The following documents are attached and: subject tol legal review:  Date Reviewedby LegalCounsel 10/23/20 10/23/20  Type of Document  Title of Document  Notice ofA Abatement Resolution Abatement Resolution  Page2of2    City of Ephrata Code Enforcement 121 Alder Street South West Ephrata, WA 98823  Phone: 509-754-4601 Fax: 509-754-0912  Voice: 1800-833-6384 TDD: 1800-833-6388  November 5, 2020 Brian Fiess 326 7th Avenue SW Ephrata, WA98823  Re: Hearing to Permit City Abatement ofNuisance Via Regular Mail and Return Receipt Mail  Property located at: 326 7th Avenue SW, Ephrata, WA  Brian Fiess:  You: are identified in the records ofthe Grant County Assessor as thei record owner ofreal property located within the City of Ephrata described as: Lot 3 Block 2 Patrick 1S1 Addition.  This property is located at 326 7th Avenue SW, Ephrata WA  On August 3, 2020 the City of Ephrata mailed to you by regular mail and retur receipt mail a Notice ofViolation and Order to Correct or Cease Activity. No appeal was taken from that Notice ofViolation and Order to Correct or Cease Activity within the time allowed by the city code. The time specified in that Notice of Violation and Order to Correct or Cease Activity to correct the nuisance expired without compliance. As ofOctober: 23,2020, the nuisance located on the subject Pursuant to Ephrata Municipal Code (EMC) 6.21.030 and 6.30.070(B)(2), the City of Ephrata is giving you notice that it will conduct a hearing before the Ephrata City Council at the Council's regular meeting on November 18, 2020, which is more than ten days from the date of this letter. That meeting will begin at 7:00 pm in the Council Chambers in the City Hall at 121 Alder Street SW, Ephrata. The purpose oft this hearing is for the City Council to determine ifa a nuisance exists on your property and to direct the abatement ofany nuisance by use ofcity contracted forces. The cost of that abatement will be assessed against you as the owner of the subject property. At that hearing all persons interested in the abatement ofthe nuisance existing ont the subject property will have an opportunity to be heard under oath. At that time, you may present all relevant evidence you wish the City Council to consider, whether that be documents, photos or live testimony from yourself or others. At the conclusion oft that hearing, it is expected the City Council will determine ifan abatement of ai nuisance located on the subject property should take place and when. THIS HEARING IS IMPORTANT. YOUR FAILURE TO PARTICIPATE MAY: IMPACT  property has not been corrected or removed.  IMPORTANT RIGHTS IN YOUR PROPERTY.    If you have questions, you may contact the City Administrator's Office at City Hall, 121 Alder  Street SW, Ephrata, WA, 98823, phone (509)754-4601.  Stacy Sg Code Enforcement 509-754-6964  Cc: City Administrator City Attorney    October 23, 2020  Brian Fiess 3267th Avenue SW Ephrata, WA 98823  Re: Hearing to Permit City Abatement ofNuisance Via Regular Mail and Retum Receipt Mail  Property located at: 326 7th Avenue SW, Ephrata, WA  Brian Fiess:  Youarei identified in the records ofthe Grant County Assessor as the record owner ofreal property located within the City of Ephrata described as: Lot 3 Block 2 Patrick 1S1 Addition.  This property is located at 326 7th Avenue SW, Ephrata WA  On August 3, 2020 the City of Ephrata mailed to you by regular mail and return receipt mail a Notice ofViolation and Order to Correct or Cease Activity. No appeal was taken from that Notice ofViolation and Order to Correct or Cease Activity within the time allowed by the city code. The time specified in that Notice of Violation and Order to Correct or Cease Activity to correct the nuisance expired without compliance. As ofOctober 23, 2020, the nuisance located on the subject Pursuant to Ephrata Municipal Code (EMC) 6.21.030 and 6.30.070(B)(2), the City of Ephrata is giving you notice that it will conduct a hearing before the Ephrata City Council at the Council's regular meeting on November 18, 2020, which is more than ten days from the date of this letter. That meeting will begin at 7:00 pm in the Council Chambers in the City Hall at 121 Alder Street SW, Ephrata. The purpose ofthis hearing is for the City Council to determine ifar nuisance exists on your property and to direct the abatement of any nuisance by use of city contracted forces. The cost of that abatement will be assessed against you as the owner of the subject property. At that hearing all persons interested in the abatement ofthe nuisance existing on the subject property will have an opportunity to be heard under oath. At that time, you may present all relevant evidence you wish the City Council to consider, whether that be documents, photos or live testimony from yourselfo or others. At the conclusion oft that hearing, it is expected the City Council will determine ifan abatement ofa a nuisance located on the subject property should take place and when. THIS HEARING IS IMPORTANT. YOUR FAILURE TO PARTICIPATE MAY IMPACT  property has not been corrected or removed.  IMPORTANT RIGHTS IN YOUR PROPERTY.    Ifyou have questions, you may contact the City Administrator's Office at City Hall, 121 Alder  Street SW, Ephrata, WA, 98823, phone (509) 754-4601.  Sy Hhoper Stacy Hooper Code Enforcement  cc: City Administrator City Attorney    RESOLUTIONI NO.  Al RESOLUTION DETERMINING THAT BRIAN FIESS IS THE OWNER OF CERTAIN REAL PROPERTY WITHIN THE CITY; THAT A NUISANCE REQUIRING ABATEMENT BY CITY FORCES OR FORCES CONTRACTED BY THE CITY EXISTS ON SUCH PROPERTY; AND DIRECTING THE USE OF SUCH FORCES TO ABATE THE NUISANCE  FOUND RECITALS:  1. Real Property Location and Ownership: It is alleged by a Code Enforcement Official of the City, aj person authorized to enforce the ordinances and municipal code oft the City of Ephrata, that the real property located at Lot 3 Block 2 Patrick !st Addition, Parcel # 140339000,3267 7th Avenue SW Ephrata Washington, is the site of public nuisance violations of Ephrata Municipal Code (EMC) 6.21.010. The records of Grant County show the owner ofthe subject property to be  Brian Fiess, 326 7th Avenue SW, Ephrata Washington.  2.  Notice: On August 3, 2020, the Code Enfocement Official caused to be delivered by regular mail and certified mail to the owner ofr record ofthe subject property al Notice ofViolation and Order to Correct or Cease Activity. No appeal was filed to challenge that Order. The time to comply under that Order has passed. The nuisance described in that Order has not been abated by correction ofthe condition ofthe property and ar nuisance continues to exist ont the subject property. On October 23, 2020, the Code Enforcement Official caused tol be delivered tol Brian Fiess ai notice of the intent of the City Council to consider adoption ofa resolution such as this at its meeting of November 18, 2020. Such notice was in writing, in the English language and was delivered by  regular mail and certified mail to the record owner oft the subject property.  3. corrected:  Violations: It has been established by the Notice of Violation and Order to Correct or Cease Activity that the following violations exist on the subject property and have not been  3.1 A violation of EMC 6.21.010 - property owner, occupant, or agent has failed to remove or destroy all trees, plants, shrubs or vegetation, or parts thereof, which overhang or obstruct any part of any sidewalk or street or which are growing thereon, ins such manner. as to obstruct ori impair the free and full use ofthe sidewalk  or street by the public.  4.  Hearing: On November 18, 2020 the City Council of Ephrata conducted aj public hearing to consider the allegations of the Code Enforcement Official that the subject property contains a public nuisance ordered corrected which remains uncorrected and that the record owner is responsible for the costs of correcting and abating such violations if such corrections and abatement is accomplish by City forces or forces contracted by the City for such purpose. All interested persons were permitted to provide written or oral evidence relevant to the issue.  5.  Evidence:  City of Ephrata, Washington Resolution No. Page 1 of3    5.1 The following persons testified under oath: Stacy Hooper, Code Enforcement Official  5.2 The following exhibits were made a part ofthe record of the proceedings: EXHIBIT #1: Ephrata City Municipal Code Chapters 6.21 and 6.30.  EXHIBIT #2: Notice of Violation and Order to Correct or Cease Activity dated August 3, 2020 from the Code Enforcement Official addressed to Brian Fiess, 326 EXHIBIT #3: Pictures taken by the Code Enforcement Official oft the property located at 326 7th Avenue SW, Ephrata Washington Tax Parcel #140339000. EXHIBIT #5: Letter dated October 23, 2020, from the Code. Enforcement Official to Brian Fiess advising the property owner of the public hearing regarding  7th Avenue SW, Ephrata Washington.  abatement of property, scheduled for November 18, 2020.  RESOLVED:  1. A public nuisance in violation of EMC 6.21.010 exists on the subject property at 326 7th Avenue SW, #140339000. Brian Fiess 326 7th Avenue SW, Ephrata Washington, is the owner of  the subject property per the records ofGrant County.  2.  The public nuisance located upon the subject property consists of:  2.1 A violation of EMC 6.21.010 - property owner, occupant, or agent has failed to remove or destroy all trees, plants, shrubs or vegetation, or parts thereof, which overhang or obstruct any part of any sidewalk or street or which are growing thereon, in such manner as to obstruct ori impair the free and full use oft the sidewalk  or street by the public.  3.  The maintenance of these public nuisance violations on the subject property by the record owner is detrimental to the health, safety, welfare, peace and tranquility oft the residents ofthe city  impacting the quality ofl life and diminishing property values.  4.  Brian Fiess, the record owner, has 15 (fifteen) days from the date of the adoption of this resolution to cause the nuisance violations listed herein to be removed to the satisfaction of the  Code Enforcement Officer. Those improvements include the following:  4.1 Dead and dying tree must be removed, and weeds over 12" in height must be  removed from yard and alley.  City of Ephrata, Washington Resolution No. Page 2of3    5. City staff shall provide a status report to the City Council on the progress of the record owner and occupant to make the cleanup required on the subject property. Ifthei improvements, as listed above, are not to the satisfaction oft the Code Enforcement Official, the City is authorized to use City forces or contract forces to cause the identified public nuisances to be removed from the subject property to the satisfaction of the Mayor. All costs ofany removal oft the identified public nuisances done at City expense shall be recovered by the Mayor by all reasonable means including  immediate assignment ofthe costs SO incurred for collection.  6.  A copy ofthis resolution shall bej provided tot the record owner by return receipt and regular  mail after its approval by the City Council.  ADOPTED by the City Council of the City of Ephrata, Washington, this 18th day ofl November,  2020.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk  City of Ephrata, Washington Resolution No. Page 3of3    City of Ephrata Code Enforcement 121 Alder Street South West Ephrata, WA98823  Phone: 509-754-4601 Fax: 509-754-0912  Voice: 1800-833-6384 TDD: 1800-833-6388  CITY OF EPHRATA  NOTICE OF VIOLATION AND ORDERTO CORRECT OR CEASE. ACTIVITY  TO: Brian Fiess 3267 7" Avenue SW Ephrata, WA98823 NOTICE OF VIOLATION  Provisions of the City of Ephrata Code Violated:  6.21.010 Duty to maintain property. It shall be the duty ofe every owner or occupant or the agent ofs such owner or occupant of any property, lot, place or area within the corporate limits ofthe city to remove or destroy all trees, plants, shrubs or vegetation, or parts thereof, which overhang or obstruct any part of any sidewalk or street or which are growing thereon, in such manner as to obstruct or impair the free and full use oft the sidewalk or street by the public. Furthermore, it shall be the duty of every owner or occupant or the agent ofs such owner or occupant to remove or destroy all grass, weeds, shrubs, bushes, trees or vegetation growing or which has grown and died and to remove or destroy all debris, upon such property owned or occupied by them and which areaf fire hazard or a menace toj public health, safety or welfare, either present or potential. (Ord.  87-12 $1 (part) 1987).  Street. Address of Violation: 326 7th Avenue SW  BriefLegal Description of Property Where Violation Exists: Grant County Parcel 140339000; YOU. ARE HEREBY ORDERED TO CORRECT OR CEASE THE ACTIVITY AS  Lot 3 Block 21 Patrick 1S1 Addition; also known as 3267 7h Avenue SW  FOLLOWS:  Action Necessary to Correct Violation: Dead trees creating hazard to neighboring  properties must be removed from front yard.  Time by Which Violation is to be Corrected or Activity Ceased: August 17,2020 YOU. ARE FURTHER NOTIFIED THATTHE EPHRATA CITY CODE PROVIDES FOR THE 1. Any violation for which al Notice of Violation and Order to Correct or Cease Activity has been issued but which has not been corrected within the time specified shall incura  FOLLOWING PENALTIES:    civil penalty of two hundred fifty dollars (S250) per day up to a sum of five thousand dollars (S5,000), beginning on the day the correction was to be completed. The cumulative penalty provided for in this paragraph shall not accrue while an appeal is pending, nor shall the penalty preclude the initiation ofappropriate legal action to 2. Ifap penalty has been assessed pursuant to EMC 1.22.100(F), a Court shall assess that penalty and any additional penalty the Court considers appropriate plus court costs and  correct the violation. [EMC 1.22.100(F)).  attorney's fees, [EMC1 1.22.180].  YOU MAY APPEAL THIS NOTICE AND ORDER TO THE CITY ADMINISTRATOR WITHIN FOURTEEN (14) DAYS OF THE SERVICE OF THIS NOTICE PURSUANT TO SECTION 1.22.110 OF THE EPHRATA MUNICIPAL CODE BY FILING A WRITTEN NOTICE OF APPEAL WITH THE CITY CLERK'S OFFICE, 121 ALDER STREET SW, YOU ARE FURTHER NOTIFIED THAT IF THE AFOREMENTIONED VIOLATION IS NOT CORRECTED AS SPEÇIFIED HEREIN, THIS MATTER WILL BE REFERRED TO THE CITY ATTORNEY FOR CIVIL ENFORCEMENT BY INJUNCTION OR OTHER APPROPRIATE ACTION, INCLUDING THE COLLECTION OF PENALTIES AND  EPHRATA, WA98823.  ADDITIONALLEGAL EXPENSES INCLUDING ATTORNEY'SFEES.  Date this 3rd day of August, 2020.  Saolgl Stacy Hooper 509-754-6964  CityofE Ephrata Code Enforcement    City of Eph rata Code Enforcement 121 Alder Street Southwest Ephrata. Washington98823 Veice 1800 $13-6384 IDI: 1800 933-6358  Phane. 509.1 7544 461)1 lac 509-754-1294  October 16. 2020 EPI 033059  On September 2. 2020. I, Stacy Hooper, the Code Enforcement Officer for the City of Ephrata, issued Brian Fiess a citation for violating Ephrata Municipal Code 6.21.010 Duty: to maintain property, Dead and dying trec in front yard. accumulation of debris in front yard of 326 7th Aves SW. Brian Fiess is listed as the propertyowner for. 326 7th Ave SW. Ephrata,  WA inrecords held by the Grant County Assessor Office.  6.21.010 Duty to maintain property. It shall be the duty of every owner or occupant or the agent ofsuch owneror occupant ofany property, lot, place or area within the corporate limits of the city to remove or destroy all trees, plants, shrubs or vegetation, or parts thercof, which overhang or obstruct any part ofa any sidewalk or street or which are growing thereon, ins such manner: as to obstruct or impair the frec and full use ofthe sidewalk or street by the public. Furthermore, it shall be the duty ofevery owner or occupant or the agent ofs such owner or occupant to remove or destroy all grass, weeds. shrubs, bushes, trees or vegetation growing or which has grown and died and to remove or destroy all debris, upon: such property owned or occupied by them and which are: a fire hazard or a menace toj public health, safety or welfare, either present or potential. (Ord. 87-12 $1 (part) 1987).  Prior toi issuing the infraction. Brian Fiess was sent a Notice of Violation and order to correct or cease activity on May 6. 2020 with a a correction date ofMay 20. 2020. hev was sent another Notice ofViolation and order to correct or cease activity on1 August 3. 2020with acorrection date of. August 17.2020. On August 18. 2020 photos W cre taken of property and there had been no progress. On August 31. 2020 additional photos were taken and there had September. 2, 2020, IS Stacy Hooper. issued Citation number 033059 to Brian Fiess in the On September 18, 2020, October 9. 2020 and October 16, 2020 additional pictures were taken; no action has been taken and there was no response to the citation. Certified mail and regular mail is gettting returned. Residence has no water. I. Stacy Hooper. the Code Enforcement Ofticer with the City of Ephrata certify (or declare) under penaltyofperjury under the laws ofthe State ofWashington that the foregoing  been no progress.  amount ofS378.00. (August 18, 2020 and August 31, 2020)  ist true: and correct."  Stacy Hooper Code Enforcement City of Ephrata    E                                DIRCIO'S LANDSCAPING INC. 5822 Rd 10.2NW Ephrata WAS 98823 5092371018 cmecprgeNmaC wdrcosamndsapngcom  DIRCIO'S LANDSCAPING 509-237-1018  City of Ephrata 35 CS Street Northwest Ephrata WA 98823  Customer: # Estimate # Date  170 0000491 Oct-27,2020 Total USD 1,300.80  Description  Cost/Ratel USD 1,200.00  Qty/Hr Taxes % 1  Tree removal 'remove. denstcs remove wecds 326 thsv, Enara. WA  8.400  Subtotall USD TaxesUSD  1,200.00 100.80 1,300.80  Notes: ON APPROVAL OFE ESTIMATE, HALF ISD DUEATSTART OF PROJECT AND OTHERI HALFI IS DUE THE SAME DAY OF PROJECT  COMPLETION.  Total Estimated Cost USD    JOB SERVICE ESTIMATE  0 a  ORDER! # 8189  BASIN Vegetation Management  ORDER TAKEN BY:. Cassie DATE:OJa2 12020 TIME  509)210-333-PO. Box 1107.E Ephrata, WA98823  AM/PM  NAME  (H) PHONE 154-6964  CONTACT NAME JOB LOCATION ADDRESS 326 +h vc sW CITYISTATE/ZIP Ephmta  Stacu Hooper BILLING ADDRESS CITY/STATE/ZIP  (W) PHONE  REFERRED BY  DYELLOW PAGES OTVAD RADIO ONEWSPAPER REFERRAL OREPEAT  SERVICE(S) NEEDING ESTIMATE: TREE SERVICE INSECT CONTROL WEED CONTROL  Email Estimate: shooper@ghta.org  ASTUMP REMOVAL ATREE REMOVAL OTREETRIMMING D OTHER  DEXTERIOR INSECT SPRAY D BOX ELDER: SPRAY D INTERIOR INSECT SPRAY a LAWNI INSECT SPRAY OTREE OR SHRUB SPRAY OTREE INJECTION (INSECTICIDE) D DORMANT OIL (Early Spring) DOTHER OF FALL/SPRING RESIDUAL a WEED CONTROLBROADLEAF CRABGRASSCONTROL DFERTILIZER DESCRIPTION OF JOB: Remave tallestoead. tree in Srontyarcl  ONOXIOUSWEEDS OTHER Qrindshump  5  Wih Cleanup  Cut down LOEG8 dct in Frentyd  yCIcany. 525  fh  gind owt  shfzaes  Allwool Cut 1'161415hM  THIS ESTIMATE ISF FOR COMPLETING THE. JOB AS DESCRIBED. ABOVE. ITI IS BASED ON OURE EVALUATION AND DOES NOT INCLUDE MATERIAL PRICE INCREASES ORA ADDITIONAL LABOR ANDI MATERIALSV WHICHN MAY BE REQUIRED: SHOULD UNFORESEENT PROBLEMS ORADVERSE WEATHER CONDITIONS ARISE AFTERT THE  WORKHAS STARTED ESTIMATE GOODI FOR30DAYS FROMDATE GIVEN. COD UNLESS PREARRANGED,  DEESTIATE AMOUNT. DOIT  DTE/GA2o SCHEDULED ON,  WE HONORE BCTH Ms AGHPmntes tnc Mesesl Laa, WA  Auy  DATE    Stacy Hooper From: Sent: To: Subject: Attachments:  Cassie Redmon CasseRedmon@basintreeservice.com> Thursday, October 22, 20201:39PM Stacy Hooper Basin Tree Service - Estimate to Remove Dead Tree in Front 10222020133734.pdr  [External Emaill Hello! Stacy,  Please see the attached estimate to remove the dead tree in the front and grind the stump out with clean up. Ifyou  have any questions, please feel free to give me a call or email.  Thank you,  -  Cassandra Redmon, Office Manager Basin Tree Service & Pest Control, Inc.  BASIN TreeService  Tel. 509.754.4176 Fax. 509.754.4240 website ww.basintreeservtecon  THE INFORMATION CONTAINED IN" THIS TRANSMISSION: IS CONFIDENTIAL. AND IS INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED. ABOVE. IF THE READER OF THIS COMMUNICATION: ISI NOT THE INTENDED RECIPIENT, OR' THEI EMPLOYEE OR AGENT RESPONSIBLE FOR DELIVERING THE MESSAGE' TO' THE INTENDED RECIPIENT, YOU AREI HEREBYI NOTIFIED THAT ANYI DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN  ERROR, PLEASE DELETE MMEDIATELY. THANK YOU.    DATE: November 18. 2020 ITEM: Ordinances & Resolutions  SUMMARY  1. Resolution 20-014--Abatement of weds and dead tree at 326 7sW-City received complaint on May 4, 2020. An attempt to notify Mr. Fiess occurred on three separate occasions from May to September. In each case the Certified letter was returned as not deliverable-Issue is dead and dying tree and weeds over 12 Any costs of abatement incurred by the City will be chargeable against the owner and  inches high)  BUDGET IMPACTS  lien may be filed against the property.  RECOMMENDATION Staffrecommends: acceptance and approval ofall Items. ENABLING ACTIONS Motion 10 Authorize, Confirm, or Approve and Accept. All Items.  Ifyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager November 18, 2020 Resolution Adoption  To: From: Date: Proceeding Type: Subject:  Stacy Hooper, Permit' Tech/Code Enforcement  Abatement of weeds and dead tree! 326 7thsw  Legislativel History: November 18, 2020  First Presentation: Requested Action: Staff Report Summary:  Adopt Resolution of vegetation abatement at: 326 7thsw  Attached is a resolution providing for the abatement of a nuisance 326 7th SW, owned by Brian Fiess. This Public Hearing is to adopt the resolution allowing the City to remove the public nuisance after the owneri is given 15 days to abate the nuisance. Any costs ofa abatement incurred byt the City will be chargeable against the owner andl lien may bet filed against the property.  Discussion/Analysis  RCW 35.21.310 and Ephrata Municipal Code Section 1.22.180(C) authorize the city to enter on to property to abate nuisances involving vegetation overhanging city rights of way or dead vegetation and debris which are a fire hazard or menace to public health, safety or welfare. In order to clean up these nuisance conditions, the city council must adopt a resolution authorizing abatement. The proposed resolution gives the owner 15 days after the adoption to abate the nuisance before City forces (city staff or a contractor) may enter onto the property and clean up the described nuisance conditions. Any costs incurred by the city are charged to the owner anda Staff Recommendation-stalfrecommends adoption of the Resolution for abatement  lien may bei filed against the property for the same.  Page1of2    Financial Implications- Quotes received range! $500tof $1300.  Attachments A.  Abatement Resolution  Legal Review  Thet following documents are attached and subject tol legal review:  Date Reviewedby Legal Counsel 10/23/20  Type of Document  Title of Document  Abatement Resolution  Page 2of2    RESOLUTION NO. 20-014  A RESOLUTION DETERMINING THAT BRIAN FIESS IS THE OWNER OF CERTAIN REAL PROPERTY WITHIN THE CITY; THAT A NUISANCE REQUIRING ABATEMENT BY CITY FORCES OR FORCES CONTRACTED BY THE CITY EXISTS ON SUCH PROPERTY; AND DIRECTING THE USE OF SUCH FORCES TO ABATE THE NUISANCE  FOUND RECITALS:  1. Real Property Location and Ownership: It is alleged by a Code Enforcement Official of the City, a person authorized to enforce the ordinances and municipal code of the City of Ephrata, that the real property located at Lot 3 Block 2 Patrick 1St Addition, Parcel # 140339000,326 7th Avenue SW Ephrata Washington, is the site of public nuisance violations of Ephrata Municipal Code (EMC) 6.21.010. The records of Grant County show the owner of the subject property to be  Brian Fiess, 326 7th Avenue SW, Ephrata Washington.  2.  Notice: On August 3, 2020, the Code Enfocement Official caused to be delivered by regular mail and certified mail to the owner of record of the subject property a Notice of Violation and Order to Correct or Cease Activity. No appeal was filed to challenge that Order. The time to comply under that Order has passed. The nuisance described in that Order has not been abated by correction oft the condition oft the property and ar nuisance continues toexist ont the: subject property. On October 23,2020, the Codel Enforcement Official caused tol be delivered to Brian Fiess ai notice of the intent of the City Council to consider adoption of a resolution such as this at its meeting of November 18, 2020. Such notice was in writing, in the English language and was delivered by  regular mail and certified mail to the record owner of the subject property.  3. corrected:  Violations: It has been established by the Notice of Violation and Order to Correct or Cease Activity that the following violations exist on the subject property and have not been  3.1 A violation of EMC 6.21.010 - property owner, occupant, or agent has failed to remove or destroy all trees, plants, shrubs or vegetation, or parts thereof, which overhang or obstruct any part of any sidewalk or street or which are growing thereon, in such manner as to obstruct or impair the free and full use oft the sidewalk  or street by the public.  4.  Hearing: On November 18, 2020 the City Council of Ephrata conducted aj public hearing toc consider the allegations of the Code Enforcement Official that the subject property contains a public nuisance ordered corrected which remains uncorrected and that the record owner is responsible for the costs of correcting and abating such violations if such corrections and abatement is accomplish by City forces or forces contracted by the City for such purpose. All interested persons were permitted toj provide written or oral evidence relevant to the issue.  5.  Evidence:  City of Ephrata, Washington Resolution! No. 20-014 Page 1of3    5.1 The following persons testified under oath: Stacy Hooper, Code Enforcement Official  5.2 The following exhibits were made aj part of the record oft the proceedings: EXHIBIT #1: Ephrata City Municipal Code Chapters 6.21 and 6.30.  EXHIBIT #2: Notice of Violation and Order to Correct or Cease Activity dated August 3, 2020 from the Code Enforcement Official addressed to Brian Fiess, 326 EXHIBIT #3: Pictures taken by the Code Enforcement Official of the property located at 326 7th Avenue SW, Ephrata Washington Tax Parcel #140339000. EXHIBIT #5: Letter dated October 23, 2020, from the Code Enforcement Official to Brian Fiess advising the property owner of the public hearing regarding  7th Avenue SW, Ephrata Washington.  abatement of property, scheduled for November 18, 2020.  RESOLVED: 1.  Aj public nuisance in violation of EMC 6.21.010 exists on the subject property at 326 7th Avenue SW,#140339000. Brian Fiess 326 7th Avenue SW, Ephrata Washington, is the owner of  the subject property per the records of Grant County.  2. The public nuisance located upon the subject property consists of:  2.1 A violation of EMC 6.21.010 - property owner, occupant, or agent has failed to remove or destroy all trees, plants, shrubs or vegetation, or parts thereof, which overhang or obstruct any part of any sidewalk or street or which are growing thereon, in such manner: as to obstruct ori impair the free and full use of the sidewalk  or street by the public.  3.  The maintenance of these public nuisance violations on the subject property by the record owner is detrimental to the health, safety, welfare, peace and tranquility oft the residents oft the city  impacting the quality of life and diminishing property values.  4.  Brian Fiess, the record owner, has 15 (fifteen) days from the date of the adoption of this resolution to cause the nuisance violations listed herein to be removed to the satisfaction of the  Code Enforcement Officer. Those improvements include the following:  4.1 Dead and dying tree must be removed, and weeds over 12" in height must be  removed from yard and alley.  City ofl Ephrata, Washington Resolution No. 20-014 Page 2of3    5. City staff shall provide a status report to the City Council on the progress of the record owner and occupant to make the cleanup required on the subject property. Ift the improvements, as listed above, are not to the satisfaction of the Code Enforcement Official, the Cityi is authorized to use City forces or contract forces to cause the identified public nuisances to be removed from the subject property to the satisfaction of the Mayor. All costs of any removal of the identified public nuisances done at Cityexpense shall be recovered by the Mayor by all reasonable means including 6. Acopy of this resolution shall be provided to the record owner by return receipt and regular ADOPTED by the City Council of the City of Ephrata, Washington, this 18th day of November,  immediate assignment of the costs sO incurred for collection.  mail after its approval by the City Council.  2020.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk  City of Ephrata, Washington Resolution No. 20-014 Page 3of3    DATE: November 18, 2020 ITEM: Items for Council Consideration  SUMMARY  . C Contract with Grant County Health Department--Health District requested an assessment of$3 per resident. Health Director advised that the City had budgeted $2 per resident and since the request for the increase had come after the Budget had been completed, we would not be able to comply with their request.  BUDGETIMPACTS  I.A Approximately $16,200.00  Staffr recommends acceptance and approval ofa all Items. Motion to. Authorize, Confirm, or Approve and Accept. All Items.  ENABLING ACTIONS  lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    GCHD GRANT COUNTY HEALTH DISTRICT  1038 West Ivy, Suite 1 Moses Lake, WA 98837  November2,2020 Bruce Reim, Mayor City of Ephrata 121Alder SW Ephrata, WA 98823  Attention:. Mike Warren, City Administrator  Itruly! hope this letter finds you well during this unprecedent year. We want to thank you for your ongoing commitment tot the health ofy your citizens as demonstrated by) your agreement for public! health services. Your: 2021 contribution is needed now more than ever before! The generous contributions from our cities and county in 2020 assisted our Health District to quickly respond to the COVID-19 responsibilities our state lawi requires ofl local public health. However, our response also demonstrated the underfunding of public health here and across the state. Your continued contribution under this agreement will assist to assure that we: are ablet to continue to provide necessary services as well as increase our response to mandated services for the residents in your community in: 2021. Thel health district's last request for an increase in contribution was in: 2007. Due tot the increased demands for our public health services we are requesting your  consideration to increase your contribution from $2 to $3 perresident.  In addition to those services required under state law, Grant County Health District provides disease-specific support, local coalition participation, health fairs, school-based health presentations, solid waste consultations or non-health risk complaints, grant writing assistance, trainings, policy support and analysis, facilitation, assessment and surveys, and healthy community projects. Your: support through this contract allows us to provide the services and expertise needed to prevent disease and make your community 2021 will be a challenging year for Grant County Health District to meet the demands on our small number of staff, but we remain committed to our communities. Wel have a deep appreciation fori the financial challenges facing our cities and county and public health is as sound investment for your community. If you find the accompanying agreement suitable, please sign two copies and return one to Rita Morfin, Administrative Services at 1038 WI Ivy #1, Moses Lake, WA 98837. Ify your need to modify the amount of money committed, please do sO withy youri initials, and send ones signed copy.A Ani invoice will be sent to you after the Wel look forward to serving youi int this joint effort tol keep our citizens safe and healthy. If youl have any questions, please contact me att Boansonegantneatnos ora at( (509)766-7960 Ext24.  healthier.  first of the year.  Sincerely,  huon Adkinso Theresa Adkinson, Administrator Grant County Health District  Always working fora rasafer and healthier Grant County  Phone: 509-766-7960 o FAX: 509-766-6519 o granthealth.org  PublicHealth PrevchtPromotel Protect    AGREEMENT  1.  PARTIES: This agreement is made and entered into by and between the Grant County Health District, a municipal corporation (District), andi the subscribing cities and towns of Grant County,  Washington, all municipal corporations (Cities).  2.  PURPOSE: The object of this contract is to provide additional District service availability to the  citizens oft the Cities.  3.  DISTRICTCOVENANTS: The District covenants and agrees as follows: attached hereto and by reference incorporated herein. attached hereto and by reference incorporated herein.  3.1 The District will comply with the general terms and conditions set forth in Exhibit A, which is 3.2 The District shall provide the service set forthi in the work program in Exhibit A, which is  3.3 The District will submit progress reports, monthly financial statements, and other data if  requested by any of the Cities.  3.4 The District specifically acknowledges that any oft the Cities, through its authorized representative, may make periodici inspection oft the program and general performance of  the District with respect to the terms of this agreement.  3.5 Failure oft the District to comply with the terms of this agreement shall give the Cities the right to withhold future payment of funds under this agreement as ofthe date ofs such non-  compliance.  3.6 The District shall be paid fori its services on an annual basis with payment being made in  each year this agreement is ine effect.  3.7 Subject to other provisions, this agreement shall commence on the first day ofJ January 2021 and runi fort that calendar year and be effective for subsequent years unless terminated sooner by giving thirty (30) day notice oft termination prior to the commencement ofa subsequent calendar year or by non-payment of a voucher for services under this  agreement when rendered to any City.  3.8 Iti is understood that all services to be performed under this agreement are provided by the Cities to their citizens, through the District, as part as the services provided by the Cities to  their residents.    4.  CITIES COVENANTS: The Cities covenant and agree as follows: whichi is the entire fee for the services provided hereunder.  4.1 The Cities shall pay the District for the services provided the sum of at least two dollars ($3) per person based upon the latest official population count of each City per calendar year 4.2 The payment due hereunder shall be paid to the District after. January 1 but before. June 30 ENTIRE CONTRACT: This writing embodies the entire agreement between the parties and shall EXECUTION: This agreement may be executed in counterpart originals. A copy of each such executed counterpart original shall be delivered to each party upon that partysexecutionofa  ofeach year.  5. 6.  not be modified unless put into writing.  counterpart original.  GRANT COUNTY HEALTH DISTRICT Jhus Adkinson Theresa Adkinson, Administrator Dated 11/1/2020 CITY OF MOSES LAKE By_ Dated  CITY OF EPHRATA By_ Bruce Reim, Mayor Dated  By  CITY OF WARDEN By Tony Massa, Mayor Dated  Allison Williams, City Manager  CITY OF GEORGE By_ Don Entzel, Mayor Dated  CITY OF ELECTRIC CITY Diane Kohout, Mayor  By_ Dated  TOWN OF WILSON CREEK Kevin Newland, Mayor  CITY OF SOAP LAKE By_ Alex Kovach, Mayor  By_    Dated  Dated  CITY OFF ROYAL CITY By_ Kent Andersen, Mayor Dated  TOWN OF COULEE CITY ShirleyRae Maes, Mayor  By Dated  CITY OF GRAND COULEE By_ Bob Poch, Mayor Dated.  TOWN OF KRUPP By Tracy Lesser, Mayor Dated  TOWN OF HARTLINE By_ Jim Baergen, Mayor Dated  TOWN OF MATTAWA By_ Scott Hyndman, Mayor Dated  CITY OF QUINCY By_ Paul Worley, Mayor Dated    EXHIBIT A  Grant County Health District (District) agrees to perform these tasks and comply with these rules. The District will make available to persons located in the Cities programs and services not required to be provided under state law or not required to be provided in those locations ora at The District will maintain a list of optional services and programs available to the Cities during The District will note exclude or restrict any participants access to these optional services and programs on the basis of race, color, religion, creed, or physiçal or sensory handicap or The District will permit an audit ofi its records of accounting if requested by any City to confirm receipt and expenditure on District functions of all funds provided under this agreement.  1.  those times.  2. 3.  each calendar year this agreement is in place.  disability.  4. 5.  List of optional Grant County Health District Services a. Disease-specific: support group participation Food worker card testing d. Health fairs e. Healthy communities projects public's health). Local coalition support 1. School- based presentations Trainings Policys support and analysis Facilitation Surveys and assessment services  b. Optional blood and serology testing for the control ofcommunicable disease  Solid waste consutationsycomplaints in city jurisdictions (that are not a risk to the