EPHRATA CITY COUNCIL  MAYOR BRUCE REIM MAYOR PRO-TEM WILLIAMCOE OLNCILMIEMIHER: KATHLEEN ALISTOT. KATILEENI HARRIS. SARAIMCDONNELL.VAL ILLARD.MATTA MOORE. TONY MORA.  CITY NDINISTRATOK MIREWARREN AGENDA FOR APRIL 20, 2022- -  ZOM-TOPARTICIPATE BY PHONE DIAL 1-253-215-8782, follow prompts  City of Ephrata Meeting ID: 642-397-7833  6:001 PM  EXECUTIVESESSION THE CITY OFE EPHRATA CONDUCTS EXECUTIVE: SESSION IN ACCORDANCE WITHI RCW4 42.30.1100F  THEOPENI PUBLICI MEETINGACT  1. Acquisition of Real Estate or Site Selection (RCW4230.1100X0)  7:00 PM  REGULAR SESSION 1. Called to Order 2. RollO Call 3. Pledge of Allegiance 4. Recording ofl Meeting: YES 5. Additions or corrections to published Agenda 6. Presentations: None CONSENT AGENDA  II  1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: March 16, 2022 3. Approval of Special Event Application: a.Columbia Ridge Bike Rodeo, May 13, 2022 b.Sage and Sun Fun Run, June 11, 2022 c.Ephrata Lions Club Annual Fishing Derby, April 16, 2022 d.Touch A Truck, May 14, 2022 e.Car Show and Shine, July 16, 2022 f.Corpus Christi Procession, June 19, 2022 g.Sage N Sun Festival, June 10-11,2022 h. EHS Senior Class Party, June 10, 2022  BILLS: Allstot, Mora, Coe    III STAFF.COMMITTEE. & AGENCY REPORTS 1. Dog Licensing, Microchipping and Vaccination Report  IV CLOSED RECORD DECISIONS RCWCIAPTERS. 36,  V  PUBLIC HEARINGS  1. Ordinance 22-06- - Vacate a portion of Smith Avenue 1. Resolution 22-04 Division Street Sewer Collapse 2. Ordinance 22-04 Establishing Fund 429 3. Ordinance 22-05 Amending the 2022 Budget 4. Ordinance 22-06 Vacating a portion of Smith Avenue  VI ORDINANCES & RESOLUTIONS  VII ITEMS FOR COUNCILCONIDERATION VIII ITEMS FOR COUNCIL ACTION  1. Accept Grant for Behavioral Health Support and Suicide Prevention  2. Approve 1070 Spirit of Ephrata Award 3. Approve Agreement with GCEDC 4. Approve Agreement with Cascadia Law Group 5. Accept Grant from Washington State Attorney General's Office 6. Approve surplus/sale of Police Department weapons 8. Approve Port of Ephrata Use Agreement (EVOC)  7. Approve Fireworks Stand  IX CITY ADMINISTRATOR REPORT  1. Tree removal  BILLS: Allstot, Mora. Coe    CITY COUNCIL MINUTES  March 16, 2022  City Council of the City of Ephrata, Grant County Washington met in regular session on March 16, 2022. The meeting was called to order at 6:00 p.m. by Mayor Bruce Reim and adjourned to executive session to discuss litigation or potential litigation (RCW 42.30.110(1)@) for approximately one hour. Executive session adjourned, no decisions were made or action taken. Meeting reconvened at 7:13 p.m. This meeting is also available remotely by phone using the ZOOM call in number and Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council  City meeting ID.  members Kathleen Allstot, Kathleen Harris, Sarah McDonnell, City Attorney Anna Franz, Community Development Director Dan Leavitt, Community Relations Director Traci Bennett, Fire ChiefJ Jeremy Burns, City Clerk/Finance Director Leslie Trachsler, and Attorney's] Brad Marten and Frank Cordell.  Valli Millard, Matt Moore and Tony Mora  Staff Present:  Pledge of Allegiance was said. No public signed up to speak.  Agenda: There were no additions or correction to the agenda.  Presentations: Mayor Reim recognized Jo Maedke for her service to the community. Jo served on the Planning Commission for 19 years. Mayor Reim expressed the City's deep Consent Agenda: Motion was made to approve consent agenda. (m/s Moore/Millard)  appreciation for her dedicated service.  Motion carried.  Items on the consent agenda are as follows:  Claims #94686 through #94735 in the amount of $205,357.37 VOIDED Claim #94485 in the amount of ($50.00) Claims #94683 through #94685 in the amount of $248.80  03-16-2022    Manual Checks #86032022, 87032022, 88032022, and 89032022 in the amount  of$4,529.39  EFT in the amount of $25,944.69 Minutes of the March 02, 2022 Council meeting Special Event Applications:  Ephrata Rotary Easter Egg Hunt - April 16, 2022  Resolution 22-03 Setting a Public Hearing: In response to the recent request by. Jose Valle, 1206 Thurston St SE, to vacate aj portion of Smith Avenue SE, RCW 35.79.020 requires the passage of a resolution to set the date for a public hearing to vacate a City right of way. This resolution sets the date for aj public hearing on April 20, 2022 at 7:00 Motion to approve and accept Resolution 22-03 Setting al Public Hearing to consider the vacation of a portion of a public street. (m/s McDonnell/Moore) Motion carried. Appointment to the Parks and Recreation Commission: Director Bennett advised that this appointment will make a full board. Letter of interest was received from Melissa Leonard who expressed her desire to give back to the community and to be an active part ink helping grow and improve the parks and recreation activities in Ephrata. Motion to confirm the Mayor's appointment of Melissa Leonard to the Parks and Recreation Commission. (m/s Allstot/Mora) Motion carried. Approve contract for Six-Year Comprehensive Park Plan: Director Bennett advised that a call for proposals was sent out in January and were accepted until mid-February. Three proposals were received and reviewed. All met the requirements of the RFP and had good references. Staff is recommending Council approve proposal received from AHBL who came in at budget and had excellent references. Additionally, counsel has Motion to authorize Administration to execute contract with AHBL to develop the City of Ephrata Six-Year Comprehensive Park Plan. (m/s Moore/McDonnell) Council Accept Agreement for Building Code Services: Director) Leavitt advised that approval oft this Agreement will provide the additional assistance needed in the Building Department to mitigate the influx of new construction we are currently experiencing. Northwest Code Professionals would provide building plan reviews and building  p.m.  completed her review of the contract.  discussion, motion carried.  inspections as needed and directed by the Building Official.  Council discussion ensued.  Motion to authorize Administration to execute Agreement for professional services with  Northwest Code Professionals. (m/s Mora/Millard) Motion carried.  03-16-2022    City Administrator Report: None at this time.  There being no further business meeting adjourned at 7:23 p.m.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk  03-16-2022    recelved 3623 YES Date:  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax  PERMIT APPROVED:  NO  Authorized City Signature:  1. Name of Event: CR Bike Rodeo 2. Setup Start Time/Date: 8:00AM 3. Event End Time: 2:55PM  Date(s) of Event: May 13, 2022 Event Start Time: 8:00A AM Clean Up End' Time/Date: 2:55 PM  4.  Sponsoring Organization: Columbia Ridge Elementary 5. Event Coordinator/Primary Contact: Eli Garcia and Karla Williams  6. Mailing Address: 60HSTSE 7. Day! Phone: 509.754.2882 8. Emalil: garcia@ephrataschools.org Secondary Contact: Karla Williams  Cell Phone: 509.750.5842 Phone: 509.754.2882  Fax:  9.  10. is alcohol being served? IFYES, which one(s)?  YES (NO) IFYES include a copy oft the State Liquor Permit.  11, Doy you wish to utlize any City property, such as a parkvES NO 12. WIIl this event Include Food Vendors of any type? 13. Anticipated number of attendees? 200+  Ephrata Police and City  YES NO  Ifyes, all vendors must apply for a Temporary Food Service Permitwith the County Health District. Alist  ofvendors is required tol be submitted with the application.  THE PRIMARY CONTACT MUSTI LIST Al DAY OF EVENT PHONE NUMBER IF NOT LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Building/ Code Enforcement Police Public Works  STAFF INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK #_ DATE:  FOOD VENDOR LIST FAXED TO HEALTH DISTRICT 509.754-6060. BY:  DATE:  7    received 322/22  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax 1. 2. 3. 4. 5. 6. 7. 8. 9.  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  Name of Event: Sage & Sun Fun Run Date(s) of Event: June 11",2022  Setup Start lime/Date: 6AM Event End Time:  Event Start Time: 8 AM  9:30AM  Clean Up End Time/Date: 10AM  Sponsoring Organization: Ephrata Lions Club Event Coordinator/Primary Contact: Mark Wanke Mailing Address: 472 Vue Crest Day Phone: 509-754-3771  Cell Phone: 509-750-5077 Phone: 509-750-4196  Email:  Fax:  Secondary Contact: Bill Sangster  10. Is alcohol being served?  NO  IFYES include a copy of the State Liquor Permit.  11. Do you wish to utilize any City property, such as a park? YES If YES, which one(s)? City Streets - See attached route maps 12. Will this event include Food Vendors of any type? of vendors is required to be submitted with the application. 13. Anticipated number of attendees? 300  NO  Ify yes, all vendors must apply for a Temporary Food Service Permit with the County Health District. Alist  THE PRIMARY CONTACT MUST LIST A DAY OF EVENT PHONE NUMBER IF NOTI LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT:  CASH CC CHECK #  7    reseived 3/22/32  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  1. Name of Event: Ephrata Lions Club Annual Date(s) of Event: April 16, 2022  Youth Fishing Derby  2. 3. 4. 5. 6. 7. 8. Email: 9.  Selup Start Time/Date: 5AM Event End Time: 8AM  Event Start Time: 6 AM Clean Up End" Time/Date: 11 AM  Sponsoring Organization: Ephrata Lions Club Event CoordinatorPrimary Contact: Bill Sangster Mailing Address: 441 Patrick Rd Day Phone: 509-750-4196 Secondary Contact: Rock' Witte  Cell Phone: 509-750-4196 Phone: 509-750-7349  bsangetareephrataorg  Fax:  10. Is alcohol being served?  NO FYES include a copy of the State! Liquor Permit.  11. Doy you wishi to utilize any City property, such as a park? YES IfYES, which one(s)? Oasis Park at Ping Pond 12. Will this event include Food' Vendors of any type? 13. Anticipated number of attendees? 300  No  lfyes, all vendors must apply for a Temporary Food Service Permit with the County Health District. A list  of vendors is required to be submitted with the application.  THE PRIMARY CONTACT MUST LIST ADAY OF EVENT PHONE NUMBER IF NOT LISTED. ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Entorcement Police Public Works  STAFF- INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT:  CASH CC CHECK #_  7    3a4/a3  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509)754-4601 ph (509) 754-0912 fax 2. Setup Start Time/Date: 3. Event End Time:  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  1. Name of Event: Ouch.ATruch  Date(s) ofE Event: 543a Event Start Time: Clean Up End Time/Date:  8:000m 210Dpm.  0:000m 5:0opm.  4. Sponsoring Organization: Ephvata Fire Department 6. Mailing Address: 800 A ShetSE, Eprrora UDA  5. Event Coordinator/Primary Contact:  hishy Folvcnild  7.D Day 8.E  Cell Phone:, Fax: Phone:  SDA154-U ptarenAacan.rg  SDA-70-5302 50474.4533  9. Secondary Contact: 10. Is alcohol being served?  YES  IfYES include a copy of the State Liquor Permit.  11. Do you wish to utilize any City property, such as a park? ES NO 12. Will this event include Food' Vendors of any type? (ES NO list of vendors is required to be submitted with the application.  IFYES, which one(s)?  piasnZone paflinglot and Soccer Aeld  Ifyes, all vendors must apply for a Temporary Food' Service Permit with the County Health District. A  13. Anticipated number of attendees?  500.thraugn.out the day  THE PRIMARY CONTACT MUST LIST AC DAY OF EVENT PHONE NUMBER IF NOT LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Communily Development Fire  Code Enforcement Police Public Works  STAFF - INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK #_ DATE:  7    eceiveo 7747221  - Spskes  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax 1. 2. 3. 4. 5. 6. 7. 8. 9.  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  Name of Event: Sage N Sun Festival  Date(s) of Event: June 10-11,2022  Setup Start Vime/Date: 6am June 10, 2022 Event Start Time:5 pm Sponsoring Organization: Ephrata Chamber of Commerce Event Coordinator/Primary Contact: Rita Witte Mailing Address: P.O. Box 275, Ephrata Dayl Phone: 509-750-6183 Email: Phasschamedymaicm Secondary Contact: Kerry Moser  Event End Time: 10 pm June 11, 2022 Clean Up End Time/Date: 11 am June 12, 2022  Cell Phone:! 509-750-6183 Pnone:509-750-9530  Fax:  10. Is alcohol being served? XXYES NO IFYES include a copy oft the State Liquor Permit.  11. Doy you wish to utilize any City property, such as a park? YESXXNO IFYES, which one(s)? City Street Divsion St. W for Beer Garden 12. Will1 this event include Food' Vendors of any type? ofvendors is required to be submitted with the appliçation. 13. Anticipated number of attendees? 5000-7000  YESAANO  Ifyes, all vendors must apply for a Temporary Food Service Permit with the County Health District. Alist  THE PRIMARY CONTACT MUSTI LIST Al DAY OF EVENT PHONE NUMBER IF NOTI LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public' Works  STAFF . INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: REÇEIVED BY:  CASH CC CHECK#_ DATE:  Closures  on  bace egatu    Carshevan3 OMVEA  receveo 4422  bRa  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509)754-4601 ph (509)754-0912 fax 1, 2. 3. 4. 5. 6. 8.  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  Name of Event: Car Show & Shine Any Date(s) of Event: July 16, 2022 Setup Start Time/Date: 6am July 16, 2022 Event Start Time:7 am Sponsoring Organizaton:Ephrata Chamber of Commerce Event Coordinator/Primary Contact: Rita Witte Mailing Address: P.O. Box: 275, Ephrata Email: epnratawachamber@gmai.com  thing.with.Wheels  Event End Time: 2 pm, July 16, 2022  Clean Up End Time/Date: 3 pm, July 16, 2022  7. Day Phone: 509-750-6183 9. Secondary Contact: Cindi Harr 10. Is alcohol being served?  Cell Phone: 509-750-6183 none.509-989-5286  Fax:  YES NOX IFYES include a copy of the State Liquor Permit.  11. Do youwish to utilize any City property, such as ai park? YESX NO  IFYES, which one(s)? City Street C St. from 1st SWto 1st! NW, Division from Basin to DSt. Ifyes, all vendors must apply for a Temporary Food Service Permit with the County Health District. Alist  12. Will this event include Food' Vendors of any type? 13. Anticipated number of attendees? 500-1000  YESX NO  of vendors is required to be submitted with the application.  THE PRIMARY CONTACT MUST LIST AD DAY OF EVENT PHONE NUMBER IF NOT LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF -INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: REÇEIVED BY:  CASH CC CHECK#_ DATE:  7    received A14122  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509)754-4601 ph (509) 754-0912 fax 1. Name of Event: 2. Setup Start Time/Date: 3. Event End' Time: 4. Sponsoring Organization: 5. Event Coordinator/Primary Contact: 6. Malling Address: S6o nat. WoShingfon aM 7. Day Phone: 8. Email: StresesexretaryOawinct 9. Secondary Contact: 10. Isa alcohol being served? IFYES, which one(s)?  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  Date(s) of Event: Event Start Time: Clean Up End Time/Date:  Sorpus Christi OnacesSion  6-19-22 30 pm  6-19-22 2:30pm  6-19-22  St. Roseof Lma church  Maris.  Menaoza Cell Phone: Fax: Phone:  S09-754 3640  S07-350-3398  754-4064  YES  IfYES include a copy of the State Liquor Permit.  11. Doy you wish to utilize any City property, such as a park? YES (NO  12. Will this event include Food' Vendors of any type?  YES CNO  Ifyes, all vendors must apply for a Temporary Food Service Permit with the County Health District. Alist  of vendors is required to be submitted with the application.  13. Anticipated number of attendees?  THE PRIMARY CONTACT MUSTLIST. ADAY OF EVENT PHONE NUMBER IF NOTI LISTED. ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Publiç Works  STAFF. -INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK#_ DATE:  7    reseives, 41322  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509)754-4601 ph (509)754-0912 fax 1. 2. 3. 4. 5. 6. 7. 8. 9.  PERMIT. APPROVED:  YES Date:  NO  Authorized City Signature:  Name ES Senior Class Prty Date(s) of Event: b/p/aa  Setup Start Time/Date: Event End Time: Sponsoring Organization: Mailing Address: Day Phone: Email: reb  Event Start Time:  Ipm/lo/z am  9pm  Clean Up End Time/Date: B0am  Ephrata Senor Parents  Event Coordinator/Primary Contact: Rebecca  509-771-2406  Lybbert Cell Phone: Fax: Phone:  645 maringo Rd Ephracta  509-771-2906 yo@men.com  Secondary Contact Jodi Dowis  509-398-2992  10. Is alcohol being served? IfYES, which one(s)?  YES (NO) IFYES include a copy of the State Liquor Permit.  11. Doy you wish to utilize any City property, such as ap park(YES) NO  Rock. Park.  12. Will this event include Food' Vendors of any type?  YES) NO  Ifyes, all vendors must apply for a Temporary Food Servicelermit with the County Health District. AI list  ofv vendors is required to be submitted with the application.  13. Anticipated number of attendees?  175-200  THE PRIMARY CONTACT MUST LIST Al DAY OF EVENT PHONE NUMBER IF NOT LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF-INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK#_ DATE:  7    DATE: April 20, 2022  ITEM: Staff, Committee & Agency Reports  SUMMARY BUDGET IMPACTS  . Dog Licensing, Microchipping and Vaccination Event  1. N/A  RECOMMENDATION Informational only ENABLING ACTIONS None needed    CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike' Warren, City Administrator Heather Rhoades 4/14/22  To: From: Date: Proceeding Type: Subject:  Dog Licensing, Microchipping and' Vaccination Event  Legislative History: 4/14/22  First Presentation: Second Presentation: Requested Action: Staff Report Summary  The Dog Licensing, Microchipping, Vaccination event held on March 26th att the Ephrata Rec Center was well attended. and staffed by volunteers (about ten), two veterinarians, and one city employee. The total number of animals through the door was 121 cats and dogs. The city sold thirteen licenses, about one-fourth the total number of licenses sold by the police department in 2021 (one-tenth of the pre-covid 2019 total). With at few notes and easy updates to the planning process, we'll consider making this an annual event. EPD would like to extend out our gratitude to Bonnie Helvey with Animal Friends Rescue Society of Grant County and Carmon Derting with Hands N Paws Animal Assistance for their tremendous efforts in making this event possible and successful. Bonnie and Carmon were instrumental in getting grants and donations to offset the cost of all the vaccinations offered. Event attendees did not have to pay for any of the vaccines, a savings of about $75.00 per pet who received both the rabies and annual core pet vaccines. We were very thankful to the two veterinarians, Dr Dick Maier and Dr. Ken Westrope (retired), who volunteered their services for the day along with the other volunteers who pitched in.  Discussion/Analysis  Page 1of2    DATE:  April 13,2022  Department: CityClerk/Finance  Past Activity  Continue tos support other departments and commissions Received reimbursement request for ERC Re- Roof from State Received reimbursement and closed out Library Re-Roof State Recruitment and Interviews for entry level Police Officer Completed new. job description for Customer Service Specialist Prepared Ordinances/Resolution for Council consideration Working on 2021 Annual Financial Report Assisting as needed on Grant County Landfill Remediation Attending training in Chelan  Monthly duties as assigned Capital Grants program Capital Grant  Future Activity  Normal monthly duties Monthly Balancing of all financial transactions Prepare and submit monthly tax reports Monitor revenueslexpenses of the City Monitor Budget Attend all Council Meetings Initiate Legal Publications as required Provide and monitor requests for Public Records Monitor Records relention/destruction Address Human Resource issues Support staffi in their daily operations Support City Administrator Monthly Civil Service Commission meeting Attend LEOFFID Disability Board monthly meetings Continue work with attorney/consullants on Landfill Remediation Continue work on 2021 Annual Financial Report Prepare report for U.S. Treasury on SLFRF (ARPA Funds) Prepare presentation for Council Retreat Prepare 1* Quarter Financial Report for Council presentation  Budget Concerns Other Issues  Monitoring closely  Will be evaluating RFP's for comprehensive financial software    PBVERY- V SAAT EPHRATA Proud to Serue Rala. C  Fire  Ephrata  Department  March, 2022 Council Report  March Incidents Fires Emergency Medical Call Hazardous Condition Service Call Good Intent Call Fire Alarm & False Call Total March Calls Total Calls for the year Total Man Hours on Scene  2 21 1 4 3 5 36 131 92.33 Hours  Inventoried and distributed new protective clothing Ordered parts for minor ladder truck repair Scheduled upgrades for air packs Finished shower replacement in men's s restroom Submitted grant request to Columbia Basin Foundation Weekly fire department training Weekly command shifts Scheduled live burn training for Saturday April 16 Scheduled Annual Wildland Refresher training for April  Jeremy Burns, Fire Chief    City Council Report Parks and Recreation  EPHRATA PARKS & RECREATION PAST ACTIVITY: 1. Parks Commission:  April 14, 2022  a. March meeting held 2. Recreation/Communiy Programming:  a. Sam's Dance class, Cheerleading, Tiny Tots, Tumbling, Tonification, and! Zumba continues  b. Early bird season pass sale continues Flashlight Easter egg hunt d. Provide administrative support for Department Working with AHBL for six-year comprehensive park plan  3. Parks:  a. Water on b. Mowing 4. Public Relations/Tourism:  a. Attend Chamber ofCommerce meeting b. Attend Sage N Sun planning meetings  5. Special Events:  a. Rotary egg hunt b. Youth fishing derby 6. Recreation Supervisor:  a. Assisting phone in utilities customers C. Working on potential spring activities  b. Working with school district for summer BOLD program with SEEK funding d. Mailing letters to returning Splash Zone employees and interviewing new: applicants  7. Splash Zone:  a. Installing new pool liner by RenoSystem b. Accepting applications for Splash Zone staff . Set opening/closing and in-service dates  FUTURE GOALS/ACTMVITY: 1. Continuing administrative duties 3. Develop a park reservation system 4. Develop tree replacement program  2. Continuing to work with and support various community groups    City of Ephrata  APRIL,14,2022  Department: Public Works Field Supervisor  past Activity  Cleaned the head works at the wastewater treatment facility. Hauled bio solids. Completed monthly sewer flushing and inspection. Clean storm drains. Monthly water testing. Daily well chlorine checks. Completed meter reading and initial sweeping oft town. Turned on all irrigation in parks and prepped lawn mowers. Removed sanders and plows. Made street signs to be replaced. Trimmed trees and cleaned up inj parks. Numerous funerals, and as always responded to  all City related calls.  Future Activity:  Clean head works at the wastewater treatment facility. Monthly sewer flushing. Perform daily Chlorine checks at all well sights. Monthly water testing, complete spring herbicide maintenance, start crack sealing and painting. Continue sweeping oftown. Start mowing parks 2 times a week, apply herbicide and fertilizer in parks. Complete Sexual Harassment Training. Regular scheduled maintenance on fleet vehicles. Regular spring scheduled Park, street, water, and wastewater maintenance, and as always respond to  all City related calls.  Budget Concerns: Other Issues:  Continue to monitor closely  Continuing to maintain social distancing! And follow health department Covid protocols.  Christian Roeder Public works field supervisor    I Permit Parcel  City of Ephrata Department of Planning and Building Permits Issuer Issue Date Owner  Mar-22  Contractor Location ACME Homes Place A&R Mechanical 3524thSE ACME Homes 241 Parkside PI. SFR ACME Homes Place ACME Homes Place ACME Homes Place  Work Done Valuation  Fee (less State Fee)  20-273 141234002 3/17/2022 John Butterly John Butterly 1049 Sage Rd. Sliding Door $1,000.00  $15.15 $6,415.09 $74.25 $6,415.09 $6,709.08 $6,415.09 $6,709.08 $5,883.81 $6,847.43 $6,847.43 $7,214.65 $6,858.68 $6,858.68 $12.85 $6,137.08 $6,137.08 $6,137.08 $6,415.09 $8,476.38 $12.85 $62.85 $62.85 $9,054.43 $67,166.10 $109.40 $12.85 $12.85 $12.85 $62.85 $41.35  Parkside Estates Bobbee Parkside Estates Parkside Estates Parkside Estates Parkside Estates Parkside Estates  260 Parkside  22-009 140307545 3/2/2022/27 22-021 130214000 3/2/2022 Poplawski 22-024 140307538 3/24/2022 27 22-025 140307539 3/2/2022/27 22-027 140307547 3/24/2022/27 22-028 140307548 3/2/2022/27 22-030 140307532 3/23/2022 27  SFR HVAC SFR SFR SFR  $257,637.33 $9,800.00 $257,637.31 $286,145.24 $257,637.31 $286,145.24 $301,244.19 $301,244.19 $336,915.80 $302,886.41 $302,886.41 $18,250.00 $234,499.96 $234,499.96 $234,499.96 $257,637.31 $449,166.31 $3,000.00 $3,000.00 $3,000.00 $300,000.00 $290,696.18 $1,500.00 $2,000.00 $12,000.00 $4,000.00 $3,000.00 $1,600.00  247 Parkside 246 Parkside 238 Parkside  ACME Homes 28 Parkside Loop SFR-VOID $205,000.00  22-044 140124762 3/3/2022 Good Built Good Built 1013 Sth NE SFR 22-045 140124750 3/3/2022 Good Built Good Built 1013 6th NE SFR 22-046 140124759 3/7/2022 Good Built Good Built 10066 6th NE SFR 22-048 140124764 3/3/2022 Good Built Good Built 10075 5th NE SFR 22-049 140124860 3/3/2022 Good Built Good Built 1010 6thNE SFR 22-052 140124761 3/2/2022 Good Built Good Built 1012 6th NE SFR 22-053 140124763 3/2/2022 Good Built Good Built 1011 SthNE SFR 22-054 140124751 3/2/2022 Good Built Good Built 1011 6thNE SFR  Mike & Janet  22-051 131586302 3/3/2022 Warren  Cortez Fencing 243JSE  Fence  Parkside Estates Ana Lilia  22-058 140307533 3/21/2022 27 22-060 313501000 3/15/2022 Sanchez  ACME Homes 24 Parkside Loop SFR Jesus Lopez 96 Parkside Loop SFR  Luna Fine Heavenly Heavenly  22-061 131586677 3/3/2022 David Wilsey Landscape 980 KSE 22-062 130077000 3/8/2022 Zachary Siebert Roofing LLC 325 10SW 22-063 130956000 3/8/2022 Dan Singleton Roofing LLC 41HNE 22-064 140697233 3/25/2022 Mark CummingsMC Const. 43 Sunwest Dr. SFR 22-065 140697252 3/28/2022 Mark Cummings/MC Const. 2394 Chelan SFR 22-066 141184000 3/16/2022 Rajesh Sharma Rajesh Sharma 1257 Basin SW Fire Repair  Fence ReRoof ReRoof  Steve & Sandi Dan & Cynthia Robert & Darcy Cayleen & Camden  22-067 140307312 3/15/2022 Grout 22-069 141017003 3/15/2022 Mathis 22-070 140307223 3/15/2022 Jensen  Cortez Fencing 2314P Plum Niks Fencing 1113 1st NE Fence Niks Fencing Blossom Thurmans Camden & Cayleen Eckhart  Fence Fence  2424 Cherry  22-072 130114000 3/18/2022 Sandra. Jones Rooging 22-073 131586113 3/21/2022 Eckhart  341 16thsW ReRoof 238HSE  Driveway    Dircios Heavenly  22-074 131532000 3/23/2022 Karen Mayer Landscaping 9KNE  Irrigation Plumbing Irrigation  $2,000.00 $3,000.00 $2,000.00 $1,000.00 $4,756,529.11  $40.60 $62.85 $36.55 $40.60] $183,370.90  22-075 140573000 3/24/2022 Joseph Wolf Roofing LLC 347 Sth! SW ReRoof 22-078 130253000 3/30/2022 Dan Carter Dan Carter 373 3rdSE  Candace  22-076 131465000 3/29/2022 Erickson  Mills Const. 222GNE    AGENDA  Association of Grant County Cities & Towns  Date I time 04/28/2022 I 6:00 PM I Meeting called by V.Pres. Tony Massa  Association Members  Town of Coulee City Town of Coulee Dam I City of Electric City I City of Ephrata I City of George I City of Grand Coulee 17 Town of Hartline ITown of Krupp I City of Mattawa I City of Moses Lake I City of Quincy I City of Royal City  ICity of Soap Lake I City of Warden 17 Town of Wilson Creek  Host - City of Warden  Thursday - Apn128.20220rd00PM  1.V Welcome /Cal Meeting to Order - Vice President Tony Massa  2. Approval of Minutes- 3. Treasurer's Report 4. President's Report:  A. Review of County Wide Planning Policies B. Health District Board Composition Changes  Anna Franz Anna Franz C.L Legislative Update Katherine Kenison  5. AGCCTI Elections President Vice President secrerary/reasurer 6. Establish Next Meeting Date  7. Adjourn  * Meal catered by "Smulligan's BBQ". Meeting held at the Warden Community Center, 114 N Oak, Warden, WA $22 per person" See  below.    Dinner. The cost is $22.00 per person. You may pay for your meal that evening or be billed later. Spouses are invited to attend this dinner and meeting. Please RSVP by April 25th, 10AM to Kriss Shuler at  509.349.2326 or email: shulerecdlyohwardenog City of Warden hosting location:  Warden Community Center (4 Across from Fire Station)  114N.Oak Warden, WA  Page 2    DATE: April20,2022 ITEM: Public Hearing  SUMMARY BUDGET IMPACTS  1. Ordinance: 22-06-Vacating: a portion of Smith. Avenue  1. N/A  RECOMMENDATION Staffrecommends: acceptance and approval ofa all Items. ENABLING ACTIONS Motion to Authorize, Confirm, or Approve and. Accept All Items.  lfyou have any questions, concerns, or require additional. information; please contact me prior to the meeting.    CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager April 14, 2022 Public Hearing  To: From: Date: Proceeding Type: Subject:  Danielleavit-CommuniyDevelopment Director  Ordinance to vacate a portion of Smith Avenue Legislative History: March 16, 2022- Date Set for Public Hearing April 20, 2022-F Public Hearing  First Presentation: Second Presentation: Requested. Action:  Motion  Staff ReportSummary: Attached isa ar request from Jose Valle to vacate an unimproved portion of Smith Avenue. The areat to bev vacatedi is 50' wide and 204.75 feet long or 10,237: square feet. Background: Jose Valle has requested the vacation of an unimproved portion of Smith Avenue that is adjacent to his residential property. The purpose of the request is to increase the size of his existing lot sO that there is room to build a 30'> X4 40' foot detached shop. The subject portion of Smith Avenue was dedicated to Ephrata with the recording of the Lee Addition plat and Financial Implications: The assessed value of the land adjacent to the proposed street vacation, as shown ont the Grant County GIS website, is $26,090or$ $1.27/square foot. The City Council may require reimbursement of up to the full amount of the appraised value of the property to be vacated. RCW 35.79.030 states that one-half of the revenue received by the city or town as compensation for the area vacated must be dedicated to the acquisition, improvement, development, and related maintenance of public open space or transportation capital projects Staff Recommendation: Council should hold a public hearing and consider approving the request to vacate the proposed portion of Smith Avenue. If the request to vacate is approved, Council  Orchard Park Addition plat. Each plat dedicated done-half oft the street.  within the city ort town.  Pagelof2    should also determine the appropriate amount of compensation the City should receive for the  vacated property. Options  Option  Result  Approve the request to vacate a portion of The adjacent property owner would Smith. Avenue and determine the amount of increase the size of his existing lot to have compensation the City will receive for the room to build a detached shop.  vacation. Take no action. Attachments A. B. C.  Smith. Avenue remains unchanged.  Aerial map of proposed area tol be vacated Ordinance 22-06' Vacating aj portion of Smith Avenue  Letter from. Jose Valle  Legal Review  Thei following document is attached and: subject tol legal review:  Date Reviewed  Type of Document Ordinance  Title of Document  An Ordinance vacation aj portion of Smith Avenue in the City 4/13/2022  of Ephrata  Page 2of2    Portion of Smith Avenue to be vacated  miths Ave SE  Smith Ave SE  ATTACHMENTA    ORDINANCE NO. 22-06  AN ORDINANCE VACATING A PORTION OF SMITH AVENUE IN THE CITY OF EPHRATA, WASHINGTON  THE CITY COUNCIL OF THE CITY OF EPHRATA, WASHINGTON DO ORDAIN AS  FOLLOWS:  Section 1. Recitals.  A. Pursuant to RCW Chapter 35.79, the City Council of the City of Ephrata adopted Resolution 22-03 on March 16, 2022, calling for the vacation ofa portion of Smith Avenue as dedicated on the plats of Orchard Park Addition and Lee Addition to Ephrata, Washington, as recorded in the Grant County Auditor's Office, Grant  County, Washington and further described as follows:  A 25-foot wide portion of the south side of Smith Avenue running 204.75 feet West from the East boundary of Orchard Park Addition adjacent to Block 7, Orchard Park Addition to Ephrata, Washington as filed at the Grant County Auditor's Office in Ephrata, A 25-foot wide portion of the north side of Smith Avenue running 204.75 feet West from the East boundary ofLee Addition adjacent to the park located in Lee Addition Ephrata, Washington filed in Volume 1, Page 41 ofPlats at the Grant County Auditor's Office in  Washington, and;  Ephrata, Washington.  B. The City of Ephrata, after duly providing notice in accordance with RCW  35.79.020, conducted aj public hearing.  C.  No objections to the vacation from abutting property owners have been filed with  the City.  Section 2. Vacation. The City of Ephrata hereby vacates the following portion Smith  Avenue:  A 25-foot wide portion of the south side of Smith Avenue running 204.75 feet West from the East boundary of Orchard Park Addition adjacent to Block 7,Orchard Park Addition tol Ephrata, Washington as filed att the Grant A2 25-foot wide portion of the north side of Smith Avenue running 204.75 feet West from the East boundary of Lee Addition adjacent to the park  County Auditor's Office in Ephrata, Washington, and;  ATTACHMENT B    located in Lee Addition Ephrata, Washington filedi in Volume 1,1 Page 41 of Plats at the Grant County Auditor's Office in Ephrata, Washington.  Section 3. Compensation. As a condition of vacation and prior to recording, the private  owner oft the real property sO vacated shall pay to the City ofE Ephrata the sum of$ the full appraised value ofs said vacated premises, within 120 days oft the date hereof.  being  Section 4. Recordation. The Clerk shall record a certified copy of this Ordinance in the office of the Grant County Auditor after its publication. Costs of recording shall be the responsibility of the private owner of the property vacated and must be received before recording  oft the ordinance.  Section 5. Effective date. This ordinance shall take effect five days after adoption, recordation, and publication by summary. If the condition of transfer as set forth in Section 3 is not completed within one hundred twenty (120) days of the passage of this Ordinance, this  Ordinance shall be null and void.  PASSED by the City Council of the City of Ephrata, Washington, this 20th day of April,  2022.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk/Finance Director  APPROVED AS TO FORM:  Katherine L. Kenison, City Attorney PASSED the 20th day of April, 2022. APPROVED the 20th day of April, 2022.  PUBLISHED the  day of April, 2022.    Dear Mr. Warren,  Ihope this letter finds you well. My name is Jose Valle, my family andI Ireside at 1206 Thurston Street Southeast (Parce! #140297000) here in the City of Ephrata. lam writing this letter in hopes that you can assist me with ani issue that has raised while we tried to build a shop on our property. The propertyi is composed of two lots; one is where the house is located, and the other is where we hope to be able to build our shop. Treached out to Mr. Cox and Mr. Leavitt about what was required to be able to go forth with our plans and in doing 50 we found that the land between my property and Lee Park is zoned as a street. This was done when the development was first built. This is where thei issue came to light. According to Mr. Leavitt and Mr. Cox, the vacant piece of land being zoned as a street requires a 45ft offset on that side of my property. The building code states 30ft offset from center line of roadway and an additional 15 feet setback for a building. Our hopes were to be able to build a 30 by 40-foot shop on our: second lot, but with this regulation we cannot build anything bigger than a storage shed.Iwas offered a variance that changed the 15ft set back to 25% which would give us a grand total of 41ft set back, but would still not allow us to accomplish our goal. Another option Mr. Leavitt offered me was to gol before the City Council and ask to remove the dedication to this piece of property as a street. This would allow us to build our shop up against our property line. To do sO we would have to purchase roughly 10,890 square feet of property at an estimated $1.90 a square foot. Bringing the total to ar rough estimate of about $20,961.00. On top of that, we would have to pay the surveying expense ofa about $4000.001 to $5000.00 dollars. This would be equal to about $25,000.00. On top oft that, we then would  have to pay about $50,000.00 to $60,000.001 to build the shop.  In the 10 yearslhave been at this residency, Ihave never seen the city maintain that gravel road/vacant lot. The property is not being used by the cityi in any way. Iti is a dead-end for Smith. Avenue and leads to the property boundary of the neighbors behind us. In the time we been living here, Ihave taken the initiative of maintaining the section that borders my property, the city has never done so, Everyy yearlmust address the noxious weeds that growi in this area by applying herbicide to keep them at bay and out ofr my property. All the garbage that people leave behind while walking upi and down that stretch of land ends up on our property. It'sa constant fight to prevent our pets and our children from getting into something that would harm them. On another note, lam sure you are fully aware of the amount of criminal activity that happens in this neighborhood. That road is used by many not so outstanding citizens to travel between the Swanson edition and the Hilltop Avenue area. They constantly trespass through the upper section of our property and the neighbor's property to get to that gravel walkway/vacant lot. If we were to build the property, we would fence the area to deter the aforementioned foot traffic. Also, the construction of our shop will increase the assessed property taxes, which brings more revenue for the city through the New Construction Money reçeived from the county. All the above mentioned leads me to believe buildinga a shopi is in the best interest of both parties. Inc conclusion, lam presenting two options. The first is that the City of Ephrata remove the zoning for the vacant land as a street without us having to purchase it. This would be the preferred way to approach the matter. If that is not something the city is willing to do, we are willing tol look at the alternative option of purchasing the property at a more reasonable price. Ibelieve $5,000.001 is ai fair amount to payf for the property! Ihave been maintaining for the past 10 years. That would give us a good buffer to cover the surveying fees. - hope we can reach an agreement 50 we can proceed with our plans of building a shop. Iwill enclose a copy of Grant County Assessors mapi in hopes that it will be easier to understand what! lami trying to accomplish.. Attached is my contact information. Ify youl have any  AIACHMENT I C    question or concerns, please don't hesitate to reach out to me. Wel look forward to your response,  thank) you fory your time and we hope youl have a wonderful holiday season.  Sincerely,  dose Valle  Email Josevalle ivd@hotmail.com Phone 15093980372 Address  1206 Thurston Street Se Ephrata, WA98823    DATE: April20, 2022 ITEM: Ordinances & Resolutions  SUMMARY  1. Resolution 22-04 Division Street Sewer Collapse 2. Ordinance 22-04 Establishing Fund 429 3. Ordinance 22-05 Amending the 2022 Budget 4. Ordinance 22-06 Vacating a portion of Smith Avenue  BUDGET IMPACTS  1. Estimated $6,600 2. N/A 3. $1,000,000 4. N/A  RECOMMENDATION Staff recommends acceptance and approval of all Items. ENABLING ACTIONS Motion to Authorize, Confirm, or Approve and Accept All Items.  Ify you have any questions, concerns, or require additional information; please contact me prior to the meeting.    DATE: April 20, 2022 ITEM: Ordinances & Resolutions  SUMMARY  1. Resolution 22-04 Division Street Sewer Collapse 2. Ordinance 22-041 Establishing Fund 429 3. Ordinance 22-05 Amending the 2022 Budget 4. Ordinance 22-06 Vacating aj portion of Smith Avenue  BUDGET IMPACTS  1. Estimated $10,400 2. N/A 3. $1,000,000 4. N/A  RECOMMENDATION Staff recommends acceptance and approval of all Items. ENABLING ACTIONS Motion to Authorize, Confirm, or Approve and Accept All Items.  If) you have any questions, concerns, or require additional information; please contact me prior to the meeting.    OEEPHRAT  CITYOF EPHRATA STAFF REPORT  To: From: Date: Proceeding Type: Subject:  Mayor and City Council Mike Warren, City Administrator Leslie Trachsler, Finance Director Bill Sangster, Public Works Director April 12, 2022 Ordinances and Resolutions Division Street Sewer Collapse Legislative History: April 20, 2022 N/A Council approval  First Presentation: Second Presentation: Requested. Action:  Staff Report Summary: On April 11th, City received complaint from al homeowner that sewer was backing upi in their basement. Uponi investigation, staff foundi that a portion oft the main line! had collapsed. Discussion/Analysis: While flushing the sewer main line to clear the reported blockage, city crews found that the line had collapsed creating the backup into the adjacent homeowners basement. They reported the collapse and immediately closed off Division Street betweenJand KI NE and began to pump sewage to the nearest manhole. An emergency exists due to the failure of the sewer main and was imperative to return: service to both the: sewer main and Division Street as quickly as possible. Staff Recommendation: Council approve and accept Resolution 22-04 declaring the existence of an emergency and waiving and dispensing with the statutory competitive bidding requirements.  Financial Implications: Estimated cost ofr repair $10,400.00  Attachments: A.  Resolution 22-04  Pageiof2    Legal Review  The following documents are attached and subject tol legal review:  Date Reviewed! by Legal Counsel 4/12/22 4/12/22  Type of Document  Titlec of Document  Resolution 22-04- -Verbal confirmation Contract 22-001- -Verbal Confirmation  Page 2of2    RESOLUTION NO.22-04  A RESOLUTION DECLARING THE EXISTENCE OF AN EMERGENCY AND WAIVING AND DISPENSING WITH THE STATUTORY COMPETITIVE  BIDDING REQUIREMENTS  Recitals 2. 3. 4.  1. The City of Ephrata is a code city operating under the authority of Chapter 35A RCW. The City, under RCW 35A.11.020, has ".. any authority ever given to any class of The City has the authority to commence a public work without complying with the statutory bid requirements in an emergency: situation under the authority given by RCW The Division Street sewer main, which serves approximately 700 households within the eastern half of the Ephrata Heights area, including the entire Port of Ephrata, failed catastrophically on April 12, 2022. Approximately 25-feet of the Division Street 10" sewer main must be replaced. The Division Street sewer main must be immediately repaired and returned to service in order to insure the proper removal and disposal of household sewage and waste from the east portion of the City, to prevent sewage backups, to protect the public health and safety, and to prevent property damage. The sudden failure of the Division Street sewer main is an unforeseen circumstance beyond the control of the City and creates an emergency condition for the citizens of the City. The failure of said sewer main presents a real, immediate threat to the health, safety, and welfare of the City of Ephrata; including material loss and damage to property or bodily injury or harm. Additionally, the width and depth of the repair trench creates a clear and present danger tot the: safety and welfare ofr residents; sloughing and instability of the 10-foot deep sides are undermining the road, Division Street is a major thoroughfare for emergency apparatus and essential maintenance equipment of Grant Therefore, an emergency exists due to the failure of said sewer main and the size and nature oft the necessary repairt technique. Complying with the statutorybidi requirements would unnecessarily delay the completion of the sewer main replacement, extending a There are sufficient unexpended monies available for sewer main replacement and  municipality or to all municipalities of this state... . 35.22.620(6), RCW 39.04.280, and other Washington law.  County, and this street serves two schools and two churches.  5.  hazardous condition and repair work for several months. repairs by means ofi interfund loans or fund reserves.  6.  Resolved 1.  An emergency exists due to the recent failure of the Division Street sewer main, and it isi imperative to return to service both the sewer main and Division Street as quickly as possible to insure the adequate removal and disposal of household sewage and waste, prevent sewage backups, preserve and protect the public's health and safety, prevent Because an emergency exists, under the laws of the state of Washington, the statutory bid requirements are dispensed with and waived for the replacement of and repairs to  property damage, and restore the safe and orderly flow of traffic.  2.  RESOLUTION 22-04    the Division Street sewer main and tol Division Street.  3. This emergency condition of the Division Street sewer main was caused by a sudden collapse of that line. Information was delivered to an area contractor capable and qualified to perform this public work in an expeditious time. The Mayor, through the appointed Administrator, is authorized to select the Contractor for the sewer main replacement and repair work, approve and execute the contracs and any other necessary documents with the selected Contractor, and inform the City Council of the execution of the documents and contracts. The Council hereby approves, confirms, and ratifies the award to POW of Pasco, WA. Any and all actions taken by the Mayor and/or Administrator prior to April 20, 2022 in connection with this emergency and the sewer main repair work, including the selection of any Contractors and the execution of any contracts and other necessarydocuments, arel hereby approved, confirmed, and ratified.  Said Resolution was thereupon declared to be passed by the Mayor and City Council of the City of  Ephrata this 20th day of April, 2022.  Bruce Reim MAYOR OFEPHRATA  ATTEST: Leslie' Trachsler EPHRATA CITY CLERK  RESOLUTION 22-004    E FPE  CITY OF EPHRATA STAFF REPORT  To: From: Date: Proceeding Type: Subject:  Mayor and City Council Mike Warren, City Administrator Leslie Trachsler, Finance Director April 13, 2022 Ordinances and Resolutions Establishing Fund 429 Legislative History: April 20, 2022 N/A Council Motion  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: To establish a' Water Reserve Fund for the specific purpose to set aside funds for Discussion/Analyss: The Cityl has been experiencing an increase of growth int the housing market with four new residential developments and two more in the planning stages. While the city currently has adequate water rights for the next twenty years, it is prudent to begin the process of researching and purchasing additional water rights to maintain thei integrity of our water supply system. Staff Recommendation: Council approve and adopt Ordinance 22-04-establishing fund 429.  the purchase of additional water rights.  Financial Implications: None at this time  Attachments: A.  Ordinance 22-04  Page. eiof2    Legal Review  Thei following documents are attached and subject to legal review:  Date Reviewed! by Legal Counsel  Type of Document  Titled ofDocument  N/A  Page 2of2    ORDINANCE NO.22-04  AN ORDINANCE OF THE CITY OF EPHRATA ESTABLISHING FUND THE CITY COUNÇIL OF THE CITY OF EPHRATA, WASHINGTON ORDAINS AS Section 1: There is hereby established Fund 429, Water Reserve Fund for the City of Ephrata, for Section 2: This ordinance shall be in force and effect five days from and after its passage by the PASSED by the City Counçil of the City of Ephrata, Washington, this 20th day of April, 2022.  429  FOLLOWS:  the purpose of purchasing water rights and associated costs. Ephrata City Council and publication, as required by law.  Mayor Bruce Reim  ATTEST:  Leslie Trachsler, City Clerk APPROVED AS TOI FORM:  Katherine L. Kenison, City Attorney PASSED the 20th day of April, 2022 APPROVED the 20th day of April, 2022 PUBLISHED the 215 day of April, 2022    EUEEEEV  CITYOF EPHRATA STAFF REPORT  To: From: Date: Proceeding Type: Subject:  Mayor and City Council Mike Warren, City Administrator Leslie Trachsler, Finance Director April 13, 2022 Ordinances and Resolutions Amending the 2022 Budget Legislative History: April 20, 2022 N/A Council Motion  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: To amend the 2022 Budget.  Discussion/Analysis: With the establishment of the Water Reserve Fund, and to move funds into this account, this budget amendment provides for the authorization and transfer of funds from Fund 424to StaffR Recommendation: Council approve and adopt Ordinance 22-05-Amending the 2022 Budget.  Fund 429.  Financial Implications: $1,000,000.00  Attachments: A.  Ordinance 22-05  Legal Review  Thei following documents are attached and: subject tol legal review:  Date Reviewed! by Legal Counsel  Typec of Document  Title of Document  N/A  Page 1of2    ORDINANCE NO. 22-05  AN ORDINANCE OF THE CITY OF EPHARTA, AMENDING THE 2022 BUDGET AS ADOPTED BY ORDINANCE 21-15 AND ORDINANCE 22-03 INCREASING THE ESTIMATED REVENUES DURING THE CALENDAR YEAR OF 2022 AND AUTHORIZING THE EXPENDITURE OF SAID FUNDS AS AUTHORIZED BY RCW THE CITY COUNCIL OF THE CITY OF EPHRATA, WASHINGTON DO ORDAIN AS Section 1: Budget Ordinance No. 21-15 and 22-03 adopting the 2022 Budget is hereby amended by increasing the estimated revenues, beginning fund balances, and authorizing the expenditure ofs said  35.33.121(4). FOLLOWS:  funds, such funds being set forth as follows:  424-WATERSEWER FUND Revenue: Expense: Revenue: Expense:  $1,000,000.00 $1,000,000.00 $1,000,000.00 $1,000,000.00  429-WATER RESERVE FUND  Section 2. Transfers in the following amounts are hereby authorized in conjunction with the  above budget figures.  424-WATERSEWER FUND  Transfer to 429 - Water Reserve Fund  $1,000,000.00  Section 3. This Ordinance shall become effective five (5) days after passage and publication as  required by law.  Ord 22-05    PASSED by the City Council and approve by its Mayor this 20th day of April, 2022.  Mayor, Bruce Reim  ATTEST:  City Clerk, Leslie Trachsler  APPROVED ASTO FORM:  Katherine Kenison, City Attorney PASSED the 20th day of April, 2022 APPROVED the 20th day of April, 2022 PUBLISHED the 219 day of April, 2022  Ord22-05    ORDINANCE NO. 22-06  AN ORDINANCE VACATING A PORTION OF SMITH AVENUE IN THE CITY OF EPHRATA, WASHINGTON  THE CITY COUNCIL OF THE CITY OF EPHRATA, WASHINGTON DO ORDAIN AS  FOLLOWS:  Section 1. Recitals.  A. Pursuant to RCW Chapter 35.79, the City Council of the City of Ephrata adopted Resolution 22-03 on March 16, 2022, calling for the vacation ofaj portion of Smith Avenue as dedicated on the plats of Orchard Park Addition and Lee Addition to Ephrata, Washington, as recorded in the Grant County Auditor's Office, Grant  County, Washington and further described as follows:  A 25-foot wide portion of the south side of Smith Avenue running 204.75 feet West from the East boundary of Orchard Park Addition adjacent to Block 7, Orchard Park Addition tol Ephrata, Washington as filed at the Grant County Auditor's Office in Ephrata, A 25-foot wide portion of the north side of Smith Avenue running 204.75 feet West from the East boundary of Lee Addition adjacent to the park located in Lee Addition Ephrata, Washington filed in Volume 1, Page 41 of Plats at the Grant County Auditor's Office in  Washington, and;  Ephrata, Washington.  B. The City of Ephrata, after duly providing notice in accordance with RCW C. No objections to the vacation from abutting property owners have been filed with Section 2. Vacation. The City of Ephrata hereby vacates the following portion Smith  35.79.020, conducted a public hearing.  the City.  Avenue:  A 25-foot wide portion of the south side of Smith Avenue running 204.75 feet West from the East boundary of Orchard Park Addition adjacent to Block 7, Orchard Park Addition tol Ephrata, Washington as filed at the Grant A 25-foot wide portion of the north side of Smith Avenue running 204.75 feet West from the East boundary of Lee Addition adjacent to the park  County Auditor's Office in Ephrata, Washington, and;  ORD22-06    located in Lee Addition Ephrata, Washington filed in Volume 1, Page 41 of Plats at the Grant County Auditor's Office in Ephrata, Washington.  Section 3. Compensation. As a condition of vacation and prior to recording, the private owner of the real property sO vacated shall pay to the City of Ephrata the sum of$ being the full appraised value of said vacated premises, within 120 days of the date hereof.  Section 4. Recordation. The Clerk shall record a certified copy of this Ordinance in the office of the Grant County Auditor after its publication. Costs of recording shall be the responsibility of the private owner of the property vacated and must be received before recording  oft the ordinance.  Section 5. Effective date. This ordinance shall take effect five days after adoption, recordation, and publication by summary. If the condition of transfer as set forth in Section 3is not completed within one hundred twenty (120) days of the passage of this Ordinance, this  Ordinançe shall be null and void.  PASSED by the City Council of the City of Ephrata, Washington, this 20th day of April,  2022.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk/Finance Director  APPROVED AS TOFORM:  Katherine L. Kenison, City Attorney PASSED the 20th day of April, 2022. APPROVED the 20th day of April, 2022. PUBLISHED the 2151 day of April, 2022.  ORD 22-06    DATE: April20, 2022 ITEM: Items for Council Action  SUMMARY  1. Behavioral Health Support and Suicide Prevention Grant from WASPC 3. 2022 Municipal Services Agreement with Grant County Economic Development Council 5. Accept grant funds from the Washington State Attorney General'sOffice  2. 1070: Spirit of Ephrata Award  4. Cascadia' Law contract- - Dealing with water rights 6. Approve surplus sale of police department weapons 7. Fireworks' Stand- Moorel Furniture 8. Port of Ephrata Use Agreement (EVOC)  BUDGET IMPACTS  1. +$10,000(Grant) 2. N/A 3. $4,000 4. $325/hour 5. +2,900 (Grant) 6. +1,800 7. N/A 8. $290  Staff recommends acceptance and approval of alll Items. Motion to Authorize, Confirm, or Approve and Accept All Items.  ENABLING ACTIONS  lfy you have any questions, concerns, or require additional information; please contact me prior to the meeting.    PHRAT  CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike' Warren, City Administrator Kurt Adkinson, Chief March22,2022 Item for Council Action CONDITIONS GRANT Legislativel History: April 20, 2022 N/A Council Accept Grant  To: From: Date: Proceeding1 Type: Subject:  WASHINGTON. ASSOCIATION OF SHERIFFS ANDI POLICE CHIEFS INTERAGENCY AGREEMENI-SPECIFC TERMS AND BEHAVIORAL HEALTH SUPPORT AND: SUICIDE PREVENTION  First Presentation: Second Presentation: Requested Action: Staff ReportSummary  The Washington State Legislature deemed law enforcement behavioral health support and suicide prevention a priority in recent legislative sessions. As a result, funding was allocated to the Washington Association of Sheriffs and Police Chiefs to administer grant funding to law enforcement agencies for this purpose. The Ephrata Police Department applied for, and was approved, for a $10,000 grant $5,000 FY 2022/$5,000 FY 2023. The grant will be utilized to enter in to a professional services agreement with a behavioral health specialist and cover  training expenses for agency personnel regarding officer wellness.  Discussion/Analysis  Staff Recommendation Request council approval. This contract allows for the needed support  ofal long neglected aspect of law enforcement health and well-being.  Financial Implications None  Page1 1of1    CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Administrator Heather Rhoades March 18, 2022 Council Action 1070 Spirit of Ephrata Award Legislative History: April 20, 2022 N/A  To: From: Date: Proceeding Type: Subject:  First Presentation: Second Presentation: Requested Action: Staff Report Summary  Approval to addt tol Personnel Policy  The City of Ephrata recently adopted 3096. Awards Committee Policy for our City of Ephrata Personnel Policy Handbook. Inl Policy 3096, there is mention of the Spirit of Ephrata Award. This is a request to formally adopt the 1070 Spirit of Ephrata Award program.  Discussion/Analysis  This Spirit of Ephrata Award program allows the City of Ephrata to publicly recognize the actions of private citizens, businesses, and organizations by establishing a formal process to receive, review, and recommend the worthy recognition ofi individuals, organizations, and businesses for (1) significant contributions towards the betterment of the greater community, or (2) acts of heroism, courage, selflessness, or exceptional volunteerism. In the past, a Keyt to the City was issued as recognition but there was not any form of process in This award process is a continuation oft the Awards Committee's duties to recognize special contributions to our community and citizens. Nomination submissions for this award are not  place.  restricted to city staff but open to all members of our community.  Page. 1of2    The Awards Committee will receive and review the merits of all nominations before deciding on whether to forward the nomination to the Mayor. Ifa unanimous recommendation is made by the Awards Committee, the nomination packet willl be given to the City Administrator for submission for review by the Mayor. If the Mayor authorizes the issuance oft the award, the Awards Committee Chair will work with the City Administrator to notify the recipient/nominee of the award. After determining which upcoming City Council meeting would be best to present the award, a press release will be sent out regarding the The Mayor will present the Spirit of Ephrata Award recipients with an engraved award at a normally scheduled city council meeting along with the heartfelt thanks from the City. The recipient will be added to the current "The Key to the City of Ephrata" plaque that hangs in City Hall and listed on the City website along with a detailed account of the recipient's  recipient, the merits of the award, and the presentation date.  actions.  Staff Recommendation Ephrata Personnel Policy. Financial Implications directed by the policy. Attachments A. B. C.  Adopt Policy 1070 Spirit of Ephrata Award and the attached form 1070A into the City of  The city will bear the responsibility of providing funds to purchase the engraved award as  1070 Spirit of Ephrata Award- - Personnel Policy Attachment 1070A Spirit of Ephrata Award Nomination! Form Attachment 1070B Spirit ofE Ephrata Award Nomination" Tracking  Legal Review  The following documents are attached and subject to legal review:  Date Reviewed! by Legal Counsel N/A  Typec of Document Policy Form Form  Title of Document  1070 Spirit of Ephrata. Award- Personnel Policy Attachment: 1070A Spirit ofe Ephrata Awardi Nomination! Form Attachment: 1070B Spirit ofE Ephrata Award Nomination Tracking  Page 2of2    PERSONELL POLICY  NO:1070  SPIRIT OF EPHRATA AWARD  To establish a program that provides the City and the Mayor a formalized means of recognizing individuals, organizations, and businesses who make significant contributions to the betterment of the greater community, or, whose acts of heroism, courage, selflessness, or exceptional The Key to the City History: The City of Ephrata has awarded the Key to the City to individuals who have performed honorable actions that have advances the greater good of The tradition of granting the Key to the City dated back to the seventh century when gated walls surrounded towns. Individuals of great renown and high public trust were awarded with as symbolic key allowing them freedom of the town. Holders of the Key to the City enjoyed an extraordinary relationship with the community and were accorded lifelong rights and City Hall proudly displays the The Key to the City of Ephrata" plaque ini its lobby.  volunteerism are worthy of special recognition.  the community of Ephrata.  privileges.  Eligibility: 1. Individuals  2. Organizations - private, public, and not-for-profit  3. Businesses Criteria:  1. Exceptional contributions that promote the betterment of the community (e.g. long-term extraorinaryindividual or group volunteerism that meets a special need ini the community 2. Actions that provide long-term value and benefit for future generations (e.g. initiating a major new program with broad community-wide benefit and that fills a critical need). 3. Acts of heroism and selflessness (e.g. saving a life, by risking one's own life). 4. Exceptional environmental stewardship (e.g. a major land donation that protects and 5. Extraordinary generosity or investment in the community (e.g. a major cash or land donation valued that helps address an important community need and enhances the  or provides a service not otherwise provided).  preserves sensitive environmental property).  overall community).    Frequency:  1. As merited.  Note: The Spirit of Ephrata Award is established to recognize 'exceptional" and out-of-the- ordinary' contributions to the community. It is intended to be awarded sparingly and on a limited basis so as not to diminish its significance and the extraordinary contributions of recipients.  Nomination Process:  1. Nominations can be made by submitting a nomination form in writing at any time to the City Awards Committee, 121 Alder St SW, Ephrata, WA 98823 as well as by email or fax. Individuals, businesses, and organizations are welcome to submit nominations. Nomination forms should document in detail the sgnficantandexraordiaycontriputions 2. Information about the Spirit of Ephrata Award, including this program outline, will be maintained on the City's website for general public access and to encourage submittal of  of the proposed recipient.  nominations.  Selection Process:  1. Nominations received during the course of the year will be considered along with other 2. The Awards Committee will review and deliberate on the merits of each nomination 3. Recommendations with documentation supporting the exceptional actions or extraordinary contributions of the individual, business, or organization from the Awards Committee will be forwarded to the City Administrator for submission to the Mayor for  recommendations, if any.  utilizing the criteria and principles established herein.  review and final approval.  Award and Presentation:  1. Spirit of Ephrata Awards will be presented to recipients by the Mayor at regularly 2. Recipients of the Award will be acknowledged on the City's official website provided 3. Recipients will be added to the "The Key to the City of Ephrata" plaque that hangs in the 4. Issue a Press Release regarding the award, nominee, and presentation date.  scheduled City Council meetings.  This award encompasses a Key to the City  permission is granted. city hall lobby    Historical Record:  1.An record of all Spirit of Ephrata Award recipients will be maintained by the Awards Committee as a means of ensuring nominations meet the high standard of exceptional and extra-ordinary  contribution to the community.  (Refer to Attachment 1070A - Spirit of Ephrata Award Nomination Form) (Refer to Attachment 1070B - Spirit of Ephrata Award Nomination Tracking)    SPIRIT OF EPHRATA AWARD NOMINATION FORM  The purpose of the Spirit of Ephrata Award program is to recognize individuals, organizations, and businesses who make significant contributions to the betterment of the greater community, or, whose acts of heroism, courage, selflessness, or exceptional volunteerism are worthy of special recognition. Please see attached policy for detailed information on the eligibility, criteria, and process for the program.  NOMINEE INFORMATION  Name Address Phone Number Please select one:  City, State, Zip Email address Organization  Individual  Business  Provide a detailed explanation of the significant and extraordinary contribution of the nominee:  (If needed, please use a separate sheet of paper.) NOMINATION FORM COMPLETED By  Name Address Phone Number Signature  City, State, Zip Email address Date  MAIL COMPLETED FORM TO: CITY OF EPHRATA  AWARDS COMMITTEE CHAIR 121 ALDER: ST SW EPHRATA, WA 98823  Questions can be directed to Heather Rhoades, 509-754-4601 x127, or by email: hrhoades @ephrata.org  Attachment 1070B - Spirit of Ephrata Award Nomination Tracking    NOMINATION FOR SPIRIT OF EPHRATA AWARD TRACKING  DATE  INITIALS  1 Nomination received:  2 Nomination reviewed for completion by Awards Committee Chair  Complete application  Further Information requested from Nominating Applicant: Nof furherinformation received. Process Closed:  Scheduled for next Awards Committee Meeting: 3 Reviewed by Awards Committee.  Approved for Recommendation  Denied  4 Nomination packet forwardedi to City Administrator for review by the Mayor  Date:  Mayor's signature:  5 Mayor's Authorization:  Award Approved Award Denied  6 Returned from City Administrator 7 Award Company contacted: Current completion lead time: 8 Nominee Contacted:  Accepted  Declined  City Council dates Nominee available:  9 Applicant notified  10 Award ordered from (company):  Item SKU#: PO#:  Plaque update SKU:  "Key to the City Plaque delivered for recipient addition:  Award Received:  Plaque Received:  11 Presentation date confirmed with Recipient: Staff Report forwarded to City Administrator:  12 Press release issued 13 Award Issued at:. 14 Addition to city website  Attachment. 1070B Spirit of Ephrata Award Nomination Tracking    EPREATA  CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City! Manager Mike' Warren APRIL2 20, 2022 Items for Council Action Development. Legislative History: April 20, 2022 N/A Council Approval  To: From: Date: Proceeding' Type: Subject:  2022 Municipal Services Agreement with Grant County Economic  First Presentation: Second Presentation: Requested. Action:  Staff Report Summary. This is renewal of the contract the City has had with Grant County Economic Development Council (EDC) to provide economic development: services. Discussion/Analysis The EDC will provide services from Building Prosperity include improve coordination of federal, state, local and other program services and actions affecting the local economy by facilitating the planning, development and sponsorship of educational workshops and seminars aimed at assisting andi improving operations and finances of existing industrial and agriculture business, as well as local governments. The EDC will also provide research and consultation services as necessary and as they are able to aid the City in the planning and development ofr new and expanded programs, services, facilities, utilities, and properties.  Staff Recommendation Approval oft the Contract with the EDC  Financial Implications $4,000  Page 1of2    Attachments A. 8.  2022 Contract with the Grant County Economic Development Council  Lettert from EDCE Executive Director Brant Mayo  Legal Review  Thei following documents are attached and: subject to legal review:  Date Reviewedby Legal Counsel N/A  Type ofD Document  Title of Document  Page 2of2    65941 Patton Boulevard NE Moses Lake, WA 98837 Ph:5 509.764.6579 Fax: 509.762.5161 www.grantedc.com  Grant County  March 15, 2022  Dear Friends and Investors,  Itist because of partners like you that the Grant County Economic Development Council has the resources needed for the work we do to help grow Grant County'seconomy. An ongoing economic lam optimistic about the opportunities for growth that are occurring and are on the horizon. Itis exciting to be a part of that growth and to help keep the Grant County economy moving forward. The continued financial commitment and partnership enables us to accomplish our efforts to grow the Included with this letter is a copy of the 2022 Municipal Service Agreement, and signature page when returned will be signed and sent via email for your records. Upon approval, please send one signedo copy and we will issue an invoice to you.l Iwould be pleased to attend an upcoming meeting to discuss your thoughts and answer any questions you may have. Please call 509.764.6579 or email  development strategy is critical to continued investment andj job growth.  economy and provide new jobs and capital investments.  brant@grantedc.com to: schedule a visit.  Iwant to personally thank you for your past support, and I look forward to more achievements in 2022  and beyond! Sincerely, Brant Mayo B Executive Director  6594 PATTON BOULEVARD! NE I MOSESLAKE, WA98837 I PHONE: 509-764-6579 I FAX! 509-765-5161    CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City! Manager Mike Warren APRIL 20, 2022 Items for Council Action  To: From: Date: Proceeding Type: Subject:  Cascadial Law GouPContac-Forhaurel Water RightsAcquistion  Legislative History: April 20, 2022 N/A Council Approval  First Presentation: Second Presentation: Requested Action:  Staff Report Summary. This is a contract from Cascadia Law group to represent the City in Discussion/Analysis In general, Cascadia Law Group will assist the City in reviewing its portfolio  acquiring future water rights for the City.  of water rights.  Staff Recommendation, Approval oft the Contract with Cascadia Law Group  Financial Implications  Cascadia Law Group hourly rates range from $215 per hour for paralegals to $625 per hour for  their most seniora and experienced: attorneys.  Attachments A.  Contract of Cascadial Law Group  Page 1of2    Legal Review  Thei following documents are attached and subject to legal review:  Date Reviewedby Legal Counsel N/A  Type of Document  Title of Document  Page2 2of2    March 24, 2022  VIA EMAIL: mwaren@ephrata.org Mike Warren, City Administrator 121 Alder Sts SW Ephrata, WA 98823 Dear Mr. Warren:  Cascadia City of Ephrata  Law Group  ENVIROMMENTAL ATTORNEYS RE: Legal Representation  On behalf of Cascadia Law Group PLLC,Iwould like to thank you for selecting us to represent the City of Ephrata (the City). Our ultimate goal is to give you legal representation that provides value to your municipality. Ifat any point in this engagement you have questions about our work on your behalf, do not hesitate to call me directly at (360) 786-5039. Again, thank you for selecting The remainder of this letter sets forth the basic terms upon which you have 1. Scope of Engagement. In general, Cascadia Law Group will assist the City 2. Billing Policies and Procedures. Enclosed is a copy of our firm's Billing Policy Statement, which explains the basis of our bills. This Policy Statement describes the manner in which we compute our fees, the relevance of hourly rates, and other factors used to determine a reasonable fee for our services, the payment of disbursement items, the timing and content of billing statements, and the expected payment period. As noted in our Policy Statement, we do not pass on charges to our clients for routine in-office copying, telephone calls, or faxes. We also afford our clients the opportunity to make value adjustments to Hourly rates are the major determinant of our fees, as explained more fully in the enclosed Billing Policy Statement. Our hourly rates presently range from $215 per hour for paralegals to $625 per hour for our most senior and experienced attorneys. We presently anticipate that the primary services will be performed by me, and my currenth hourly rate is $550; ;however, Ihave agreed to bill at the reduced rate of $375/hr. for this matter. Because our firm understands the financial needs of government clients, should the expertise of other attorneys in the firm become necessary, they will bill at no more than  Cascadia Law Group.  engaged us to represent the City of Ephrata. inr reviewing its portfolio of water rights.  their bills, either up or down.  SEATTLE 1201 Third Avenue Suite 320 Seatte, WAS 98101 (206)2 292-6300 voice (206) 292-63011 fax  OLYMPIA 606 Columbia Street! NW Suite 212 Olympia, WA 98501 (360)7 786-5057 voice (360) 786-18351 fax  Cascadia Law Group PLLC cascadialaw.com    Mike Warren March 23, 2022 Page 2  $375/hr., and attorneys whose rates are below $375 will be discounted 10%. Staffing decisions will be made by me, after consultation with you, with the objective ofrendering services tot the City on the most efficient ando cost-effective We reassess our hourly rate schedules from time to time, and adjustments are made when we believe such adjustments are appropriate. These adjustments may be reflected in the billing rates utilized to determine our charges to you 3. General Responsibilities of Attorney and Client. Cascadia Law Group will provide the above-described legal services for the City's benefit, for which you will be billed in the manner set forth above. We will keep you apprised of developments as necessary to perform our services and will consult with you as necessary to ensure the timely, effective, and efficient completion of our work. We understand that you will provide us with such factual information and documents as we require to perform the services, will make any business or technical decisions and determinations as are appropriate to facilitate the completion of our services, and will remit payment of our billing statements within thirty (30) days of receipt, in accordance with the procedures described 4. Waiver of Future Conflicts. This will also confirm that the City has retained us only with respect to the Scope of Engagement described in Paragraph 1, above. We would, of course, bei interested in establishing: a broader relationship with the City; however, in light of the limited representation involved in this matter, we would appreciate confirmation that we are free to represent clients or take positions adverse to either the City or an affiliate in matters which are not substantially related to matters for which you have retained us. We are delighted to be asked to provide legal services to the City, and we are looking forward to working with you on this engagement. Should you ever wish to discuss any matter relating to our legal representation, please do not hesitate to call me directly or to speak to one of our other attorneys who is familiar with While ordinarily we might prefer a less formal method of confirming the terms of our engagement, it has been our experience that a letter such as this is useful both to the firm and to the client. Moreover, in certain instances, the firm is required by law to memorialize these matters in writing. In any event, we ask that you review this letter and the enclosed Billing Policy Statement carefully and, ifit comports with your understanding of our respective responsibilities, sO  basis.  during the course of our engagement.  above.  the engagement.    Mike Warren March 23, 2022 Page 3  indicate by returning a signed copy of this letter to me at your earliest convenience. Obviously, if you have any questions concerning these matters, We look forward to serving you and thank you for looking to us to assist the City  please let me know promptly.  of Ephrata. With best regards. Sincerely,  M Thomas McDonald Direct Line: (360)786-5039 Email: imcdonac@atcadalsicon Office: Olympia TM:en Enclosure  CC: Katherine L. Kenison, City Attorney APPROVED AND AGREED TO: CITY OF EPHRATA  By:. Name: Title: Date    AUEEPERA  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike' Warren, City Administrator Heather Rhoades 3/14/2022 Council Action Accept Grant Funds Legislative History: 4/20/2022 Authorization to accept grant funds  To: From: Date: Proceeding Type: Subject:  First Presentation: Second Presentation: Requested. Action: Staff Report Summary  The Ephrata Police Department was awarded $2,900 from the Washington State Office of the Attorney General (WA AGO) for the purchase of a new refrigeration unit to store sexual assault kits as part of a statewide effort to assist law enforcement agencies in storing and  testing sexual assault kits. Discussion/Analysis  The State of Washington added legislation in 2015 regarding the long-term storage and testing of backlogged: sexual assault kits, House Bill 1068 (2015). Law enforcement agencies must now request al kit be tested within 30 days of its receipt (if the survivor consents to its testing). The Washington State Office of the Attorney General (WA AGO) began an initiative in2 2017 (Sexual Assault Kit Initiative) to address the new legislation and assist law  enforcement agencies in complying.  Under these new laws, the Ephrata Police Department will be responsible for the long-term storage of unreported sexual assault kits that are turned over from hospitals/medical facilities as well as evidence from active and closed investigations with convictions. Depending on the case'sspecific circumstances, some of these timelines stretch as far as 99  Page 1of2    years. These grant funds will be used to purchase al large commercial two door refrigerator that allows room for growth and the retention of evidence our department was not previously required to store after a conviction. Our current setup is a mini fridge and a! 5ftcu freezer which prompted department staff to apply for the re-purposed federal grant when it The Ephrata Police Department has worked with the WSP Crime Lab since 2016, and just recently Sorenson Forensics, to have all sexual assault kits in our custody tested, 33 kits in total. The Ephrata Police Department has a single sexual assault kit awaiting submission instructions from the WSP Crime Labs. This remaining kit was sent to the WSP Crime Lab backi in 2016 but instructions from the Grant County Prosecutor's Office had it returned to our department untested. This was due to a conviction occurring prior to the testing of the kit. The WSP Crime Lab is has reviewed the law and determined that the kit should be tested under an abundance of caution to be compliant with the law.  became available in 2021.  Staff Recommendation  Authorize the acceptance of the grant funds.  Financial Implications  The Ephrata Police will need to buy the refrigeration unit and use the voucher to receive reimbursement grant funds from the WA Office of the Attorney General.  Attachments A. B.  Award Letter from WA/ AGO 2022 Subrecipient Grant Contract  Legal Review  The following documents are attached and: subject tol legal review:  Date Reviewed by Legal Counsel N/A  Type of Document Contract  Title of Document  2022 Subrecipient Grant Contract  Page2of2    Bob Ferguson Financial Services Division  ATTORNEY GENERAL OF WASHINGTON PO Box 40107 . Olympia, WA 98504-0107 . (360)586-3003  March 14, 2022 Greetings:  As you know, in 2017 my office launched a Sexual Assault Kit Initiative (SAKI) to address the accumulation of unsubmitted sexual assault kits, and holistically improve our state's response to sexual assault. Thanks to the work of our Initiative and others, the state has cut the backlog of untested sexual assault kits in half. This project is a collaborative effort with law enforcement, As part ofthat partnership, Iam pleased to announce that your agency is selected to receive an award from my office to purchase a refrigeration unit for storage of evidence from sexual assault Working together, we will solve these crimes, to hold those responsible accountable, and to find Thank you for your commitment to public safety and for tackling these difficult cases. Weare honored toj play a part in nationwide efforts to address the accumulation of unsubmitted sexual  victim advocates, sexual assault nurse examiners, prosecutors, and others.  investigations. justice for victims.  assault kits and to contribute to your important work.  Sincerely, B  BOB FERGUSON Attorney General  Frg    PEPERA  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike' Warren, City Administrator Kurt Adkinson, Chief April5 5, 2022 Item for Council Action  To: From: Date: Proceeding Type: Subject:  Approve surplus sale of police department weapons  Legislative History: April 20, 2022 N/A CouncilApprove  First Presentation: Second Presentation: Requested. Action: Staff Report Summary  The Washington State Legislature passed a new law (RCW 10.116.040) prohibiting law enforcement from acquiring/possessing "military equipment" and requiring disposal if in possession by December 31, 2022. Full automatic firearms (machine guns) meet the definition of  "mlitaryequipment". Discussion/Analysis  Staff Recommendation Request council approval. The agency possesses two HK UMP 40 weapons. The estimated parts value from likely vendor is $900 per weapon. The transaction will  be governed by ATF protocols. Financial Implications None Attachments A.  Page 1of1    ROEEPHRA  CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City! Manager Stacy Hooper April6,2022 Consent Agenda Firework: Stand-N Moore Furniture Legislative History: April2 20, 2022 Council Approval  To: From: Date: Proceeding Type: Subject:  First Presentation: Second Presentation: Requested Action:  Staff Report Summary Firework Stand Application from J&MI LLC. Located in Moore Furniture Parking lot. The stand antcipates to open on 6/28 at noon, and will close the evening of7/4. Daily  hours antcipated being 9am-9pm.  Discussion/Analysis - Thei firework stand will bel located in the parking lot at the: same location as Staff Recommendation - Staff recommends approval for the temporary placement of J&M LLC  previous years. fireworks stand. Financial Implications Attachments A.  Firework Stand Application from J&MLLC. Located in Moore Furniture Parking lot.  Page 1of2    THIS FORMI IS/ INTENDED. FOR USE BYLOCAL AUTHORITIES HAVING. JURISDICTION (AHJ) IN THE EVENT THEY DO NOTI NOTI HAVE A PERMIT FORM SPECIFIC! FOR RETAIL FIREWORKS SALES ATA CONSUMER FIREWORKS RETAIL SALES (CFRS) FACILITY. ITISA THE MEANT LOCAL TOBE REQUIRED: IN ADDITION: TO ORINIEVOFAWYLOCAL PERMITTING FORM AND/OR PROCESS THATI MAYEXIST WITH Directions: Provided thel local jurisdiction has no permitf form oft their own, complete thisp permit application and submiti ity with thel local AHJ portion ofy your  AHJ.  Retail Fireworks Stand License to the jurisdiction in which you wish tor runy your CFRS facility.  WASHINGTON STATE  FIREWORKS RETAIL SALES PERMIT APPLICATION  Applicant Information  New/First Time Applicant  - Previous Permit Holder  J&MLLC Name of Group, Organization, or Person (Last, First, Middle Initial, and Date of Birth) Issued the Fireworks Retaller License  HUGHES, JACK C 3/4/1958 Name of Permit Applicant (Last, First, Middle Initial, and Date ofBirth) PO BOX6 603 OROVILLE, WA 98844 Permlt Applicant Mailing Address (Complete Including Street, City, State, and ZIP Code)  509 )322-5618 Phone Number CFRS Facility Information  maphuphesl@malcon Stand Tent Other:  (509 )322-5618 Local Business Number (ifr required) Size: 400 square feet Square Feet/Dimensions 140495004 Parcel Numbert for Stand Location  E-Mall Address  Speclfy Phone Number  328 D.AS/N S/. EVIRITA CFRSFacility Address (Complete including Street, City, State, andz ZIP Code)  lut. 288:3  KELLTAAE  Name ofF Property Owner  Supplier Information List all oft the licensed fireworks wholesalers who wil be supplying this stand product  Fireworks License # C-04267  J&MLLC POI Box 603 Oroville, WA98844 Storage Information OnSite Sales Structure CHECKLIST  Ciry OF EPHIRATA  C Off Site:  2022  APR01 E  1 Spocfy  Storage Address (CompleteIinciuding Street, City, State, and ZIP Code)  TruckTraller- Jother:  Detached Building  FOR SUBMISSION Check with the local AHJ fora all applicable submission dates and deadlines:  VInsurance Certificate ($1,000,000) Clean-Up Bond Fee (if applicable) State Fireworks Retaller License Property Owners Written Permission Interior Plan (required for tents and' "other" facilities)  Application/Permit Fee Valid' Washington Detailed Site Plan Ihereby certify thei provisions ofl law, rule, and any  information in this application is true and correct. lam aware of and agree to comply with all relevant  ordinance of the state of Washington and the citylcounty permitting this CFRS Facility.  JACK HUGHES Printed Name of Permit Applicant MAPPROVED  02/26/2022 Date of Signature  DENED  AATEASEE  I  AppyoxoaB9  Datefof Approval PERMIT Dateof Signature  PermIENH,per SEEBACKOFTHS    Printeg Namg andTitl  Sigpature of Permitting Ofic THE FIREWORKS RETAILERI LICENSE  HOLDER (LICENSEE): SHALL RETAIN THIS PERMIT WITH THE ASSOCIATED FIREWORKS RETAILER  FORI INSPECTION. ATANY TIME THE STAND IS IN OPERATION  LICENSE ANDI MAKE THEM BOTHAVAILABLEF  5p 4D2a  B-ZUND8DQ3ON  Ephvala  300.420-013/R1116)    E EPFRA  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Administrator Kurt Adkinson, Chief April7,2022 Item for Council Action Porto of Ephrata Use Agreement (EVOC) Legislative History: April 20, 2022 N/A Council Approve  To: From: Date: Proceeding Type: Subject:  First Presentation: Second Presentation: Requested Action: Staff Report Summary  Use Agreement allows for EPD use of abandoned Port of Ephrata runway for Emergency' Vehicle Operator Course (EVOC) training. This agreement has been routinely approved over the last several years for this purpose. This training venue is the only viable location in the area.  Discussion/Analysis Staff Recommendation standards. Financial Implications $290.00annual fee. Attachments NIA  Request council approval. EVOC is required for the agency to meet training and accreditation  Pageiof1    PORT OF EPHRATA USE AGREEMENT  Ephrata Police Department (hereinafter "tenant"), through its authorized agent,  Kurt Adkinson (Please print agent's name) of Ephrata, a user fee of$ 290.00  agrees to pay Port District No. 9 ofG Grant County, The Port  for up to two yearly uses ofa portion of closed taxiway B for the  purpose of conducting an Emergency Vehicle Operator Instructor's Course. These uses must occur  between the dates of April 1, 2022 through December 31, 2022  TERMS:  Use is conditioned on receipt of payment and the signing oft the Release, Waiver, and Indemnification Agreement below, and the issuance of the Certificate of Insurance.  By the signing oft this Use Agreement, Tenant acknowledges awareness of the Airport Regulations and familiarity with the terms and policies therein. Itis the responsibility of the tenant to assure that anyone using the airport in conjunction with the event described in this Agreement is also familiar with  airport policies. A copy of airport policies will be provided on request.  Tenant also agrees to the following stipulations:  1. Each use oft the Port of Ephrata EVOC course will be scheduled in advance with the 2. Aviation activities at the airport have first priority and when a conflict exists, EVOC 3.All vehicles must utilize the new access road on the South end ofthe airport and will  Office staff at the Port of Ephrata.  activities may be denied or need to be rescheduled.  have a flashing yellow light visible on top of that vehicle. Patrol cars with light bars activated are  acceptable. permissible.  4. The speed limit in Airport Operations Areas will be 25 miles per hour. 5.A All training vehicles will remain on the paved surface; "off road" maneuvers are not 6. At the conclusion of each period ofuse, the areas used will be cleared of trash, including  damaged cones or delineators, and the land/building used will be cleaned and returned to the condition in  which it was found.  Bei it further understood that this Agreement is non-transferable.  Docs/LeaseslEVOC: local doc    RELEASE OF ALL CLAIMS, COVENANT NOT TOSUE  AND INDEMNIFY AGREEMENT  WITNESSETH:  INCONSIDERATION. oft the permission granted by Port District No. 9ofGrant County, hereinafter: referred to as Tenant, for use of Port District land/building for the purpose ofconducting an  Washington, hereinafter referred to as Port District, to_ Ephrata Police Department Emergency Vehicle Operator Instructor's Course, iti is agreed as follows:  Tenant hereby discharges, covenants not to sue, and releases the Port District, its commissioners, officers or employees from all liability to the Tenant, his personal representatives, assigns, heirs, next of kin and other legal representatives for loss or damage or any claim therefore, based on personal injury, death or property damage, whether caused by the negligence oft the Port District or otherwise, occurring in conjunction with Tenant's use or any other persons' use, for any purpose, ofthe Port District's  land/building as stated above.  Tenant further agrees to hold harmless and indemnify the Port District from all liability for loss or damage or any claim therefore, based onj personal injury, death or property damage suffered by Tenant's personnel, employees, wards, students taking instruction, competitors or guests, whether caused by the negligence of the Port District or otherwise, occurring in conjunction with the Tenant's use, or any other  persons' use, for any purpose, of the Port District's land/building as stated above.  Tenant further agrees that this Agreement is intended to be as broad and inclusive as permitted by the laws of the State of Washington and that ifa any portion of this Agreement is held invalid, the balance  oft the Agreement shall continue to have full legal force and effect.  Bei it further understood that prior to use oft the Port of Ephrata EVOC course, the Tenant will supply a certificate of liability insurance to the Port District office, minimum limit ofone million dollars,  naming the Port of Ephrata as additionally insured.  IN WITNESS WHEREOF Tenant has executed this agreement this  day of  2022.  Signature of tenant's authorized agent  Address  Telephone  Gregory W. Becken, Executive Director PORT OF EPHRATA  Date  Docs/LeaseslEVOC local. doc    Mike Warren From: Sent: To: Subject: Mike,  Public' Works Thursday, March 31, 20227:14A AM Mike Warren Down Town Trees  Mark Ballinger Street Department Supervisor has asked permission to remove. 24 trees downtown due to the fact they These trees have all been marked with orange ribbon. We would like approval to move forward withi this project.  arel heaving the sidewalks and or are dead.  Thank you Christian Roeder