EPHRATA CITY COUNCIL  MAYOR BRUCE REIM  MAYOR PRO-TEM WILLIAM COE  KATHLEEN ALLSTOT, SARAH MCDONNELL, VALLI MILLARD, MATTMOORE, TONY MORA, MARKWANKE  CIYADMINISTBATOR WES CRAGO  - AGENDA FOR 15 JANUARY 2020 -  6:30PM  EXECUTIVE SESSION ECTYOFEPHRATAC  SESSOISMACTIRDNE  1. Evaluate Qualifications for Applicant or Employee RCW4230.110/10  7:00PM  REGULAR SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of Meeting: YES 5. Additions or corrections to published Agenda 6. Presentations:  Swearing in of New Ephrata Police Sergeant Todd Huffman  CONSENT AGENDA  1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: 18 DECEMBER: 2019 STAFF, COMMITTEE, & AGENCY REPORTS  III  1.  IV CLOSED RECORD DECISIONS RCWCHAPTERS35.4 BOWAACMAITIGINTOA  1.  NEXTORDINANCE 20-01  BILILS: MORACDE.MADOMAEL  NEXTRESOLLTION: 20005    V  PUBLICI HEARINGS  1. 2020-2025 Sewer System Comprehensive Plan 2. Resolution 20-001: Accept Funding for Sewer Comprehensive Plan 3. Resolution 20-002: 2020 Update to Six-Year Street Plan 4. Resolution 20-003: 2020 Update to Capital Facilities Plan 5. Resolution 20-004: 2020 Update to Transportation Benefit District Plan  VI ORDINANCES & RESOLUTIONS  1. Resolution 20-001: Accept Funding for Sewer Comprehensive Plan 2. Resolution 20-002: 2020 Update to Six-Year Street Plan 3. Resolution 20-003 2020 Update to Capital Facilities Plan 4. Resolution 20-004: 2020 Update to Transportation Benefit District Plan  VIl ITEMS FOR COUNCIL CONSIDERATION  1. Adoption of 2020-2025 Sewer System Comprehensive Plan  2. WSDOT Request for Support: Possible Roundabout at SR-282 and Nat Washington Way 3. Authorize Administration to Enter. Agreement with Grant PUD for Camera Installation  VIII CITY ADMINISIRATOR REPORT  1. Request for Ordinance to Limit' Vehicle Idling: 05 FEBRUARY 2020 2. Collaboration with North Central Regional Library  3. Farewell and Godspeed IX SPECIAL CONFORMATION  1. Confirmation of Chief Michael R. Warren as City Administrator of the City of Ephrata  NEXTORDINANCE 20-01  BILILS. MORACIE.MECONNEL  NEXTRESOLLTION: 20005    CITY COUNCIL MINUTES  December 18, 2019  City Council oft the City of Ephrata, Grant County Washington met in regular session on December 18, 2019. The meeting was called to order at 7:00 p.m. by Mayor Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council  Bruce Reim.  members Mark Wanke, Matt Moore, Valli Millard, Tony Mora, City Administrator Wes Crago, City Attorney Anna Franz, Community Development Director Daniel Leavitt, Public Works Director Bill Sangster, Police ChiefMike Warren, Fire Chief Jeremy Burns and City Clerk/Finance Directorl Leslie Trachsler.  and Kathleen Allstot.  Staff Present:  Motion to excuse Council member McDonnell. (m/s Allstot/Wanke) Motion carried.  Pledge of Allegiance was said.  No public signed up to speak. This meeting is not being recorded  Agenda: Resolution numbers on the Consent Agenda are corrected tol R 20-001; R20-  002; R: 20-003 and R 20-004 respectively.  Presentations: None  Consent Agenda: Motion was made to approve consent agenda with corrections to  Resolution numbers. (m/s Moore/Millard) Motion carried. Items on the consent agenda are as follows:  Claims #91120 through #91189 in the amount of $135,857.64 Claims #91117 through #91119 in the amount of $3,615.00 Minutes of the December 4, 2019 Council meeting  Manual Claims #86122019, 87122019, 88122019 and 89122019 in the amount of  $2,527.04  EFT in the amount of $20,045.95  Set Public Hearing on Resolution 20-001 Authorizing Accepting of Funding for 2020-2025 Sewer Comprehensive Plan for. January 15, 2020 at 7:00 p.m.    Set Public Hearing for R 20-002 - Update to Six-Year Street Plan - January 15, Set Public Hearing for R 20-003 - Update to Capital Facilities Plan -. January 15, Set Public Hearing for R 20-004 Update to' Transportation District Plan- -  2020 at 7:00 p.m. 202 at 7:00 p.m.  January 15, 2020 at' 7:00 p.m.  Public Hearing - 2020-2025 Sewer System Comprehensive Plan: Mayor Reim opened public hearing at 7:01 p.m. This is the second of three public hearings. Crago reviewed the 2020-2030 Sewer Comprehensive Plan which addresses some much needed upgrades to the sewer collection and treatment system. The comp plan outlines roughly $3.1-million of needed improvements to the collection system, and $3.9-million of improvements to the treatment facility. In 2018, the City initiated the funding process by applying for a 20-year, 2% interest, $6.97-million loan with the Department of Ecology. The "Executive Document" presented to Council is a summary of the Plan; it executes Council's direction in implementing those improvements and the corresponding rate increases to repay the loan. The proposal is to increase rates by $1 for 5 years-2021-  2025.  There being no public comment, Mayor closed hearing at 7:02 p.m.  Ordinance 19-09-A Amending EMC: 3.35 "Fee Schedule and Charges for City Services": Crago advised that each year the City increases its fees and charges by the Consumer Price Index (CPI). For 2019 that increase is 2.5%. In addition to the CPI increase the Municipal Pool Rates were adjusted by an additional 10%. This is due to the voter approved minimum wage initiative. Minimum wage for 2020 increases from $12.50 to$ $13.00 per hour. There were a few corrections to the published Ordinance Motion to approve and accept amended Ordinance 19-09 Amending EMC 3.35 entitled "Fee Schedule and Charges for City Services". (m/s Mora/Moore) Council discussion, Ordinance 19-10-S Supplementary Appropriations Ordinance: Crago informed Council that this supplementary Appropriations Ordinance balances the budget up to the end oft the year and authorizes the expenditures of unanticipated revenues. The majority ofexpenditures are from unbudgeted projects that took place during the year and Motion to approve and accept Ordinance 19-10 amending the 2019 Budget. (m/s Authorize Administration to enter Agreement with Transportation Improvement Board: This Agreement is to accept grant funding for Phase II ofthe Division Street  which was handed out.  Motion carried.  unanticipated costs to fill police officer vacancies.  Millard/Wanke) Motion carried.  Resurfacing project.    Motion to authorize Administration to enter. Agreement with Transportation Improvement Board for grant funding on Phase II of Division Street. (m/s Authorize Administration to enter Agreement with Grant County Economic Development Council: Motion to authorize Administration to renew our Annual Agreement with Grant County Economic Development Council. (m/s Mora/Wanke) Authorize Administration to enter Agreement with Grant County Health District: Motion to authorize Administration to renew Annual Agreement with Grant County Cancelation of, January 1, 2020 Council Meeting: Due to this meeting falling on the holiday day, it is recommended it be cancelled. Motion to cancel the January 1, 2020 Appointment of Mike Donovan to Parks Commission: Motion to confirm Mayor Reim's appointment of Mike Donovan to the Parks and Recreation Commission. (m/s Reappointment of David Spencer to Planning Commission: Motion to confirm the Mayor's reappointment of David Spencer to the Ephrata Planning Commission. (m/s Reappointment of Carlson, Lybbert and Maceda to the Parks & Recreation Commission: Motion to confirm the Mayor's reappointment ofTyler Carlson, Rebecca Lybbert and Susana Maceda to the Parks and Recreation Commission. (m/s  Allstot/Millard) Motion carried.  Motion carried.  Health District. (m/s Wanke/Moore) Motion carried.  meeting. (m/s Millard/Moore) Motion carried.  Allstot/Moore) Motion carried.  Moore/Millard) Motion carried.  Allstot/Mora) Motion carried.  Reappointment of Council member Wanke to Grant County Health District Board: Motion to confirm the Mayor's reappointment of Council member Wanke to the Grant Reappointment of Mayor Reim to Grant County Transit Board: Motion to confirm the Mayor'sr reappointment of himself to the Grant County Transit Board. (m/s Reappointment of Clerk Trachsler to Grant County Disability Board: Motion to confirm the Mayor's reappointment of City Clerk Trachsler to the Grant County Reappointment of Council member Coe to Grant County Economic Development Board: Motion to confirm the Mayor's reappointment of Council Member Coe to the Grant County Economic Development Board. (m/s Allstot/Wanke) Motion carried.  County Health District Board. (m/s Coe/Mora) Motion carried.  Millard/Allstot) Motion carried.  Disability Board. (m/s Mora/Moore) Motion carried.    Appointment of John Daling to Ephrata Senior Center Board: Motion to confirm Mayor Reim's appointment of John Daling to the Ephrata Senior Center Board. (m/s 2020 Audit Committee Schedule: The schedule to review the Bills for 2020 was presented to Council. Council members are asked to arrive early to review the bills before the meeting begins. Motion to approve the Audit Committee Schedule. (m/s  Millard/Moore), Motion carried.  Allstot/Mora) Motion carried. City Administrator Report:  2019 Budget Report: No report at this time.  Swearing in of Council members McDonnell. Millard, Allstot, Mora and Coe: Crago administered the Oath of Office to re-elected Council members Millard, Allstot, Mora and Coe. Since Council member McDonnell was unable to be at tonight's meeting, she Mayor Reim announced that City Administrator, Wes Crago, has accepted the position of City Administrator for the City of Spokane. Wes will be here off and on through January. Mayor Reim thanked Wes for his service stating that is has been a pleasure working with him. Mayor Reim graciously accepted his resignation. There being no further business meeting adjourned at 7:17 p.m.  was sworn in earlier.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    DATE:  January 9, 2020  Department: City Clerk/Finance  Past Activity  Continue to support other departments and commissions Monthly duties as assigned Employee Evaluations Ordinance for 2020 Rate Schedule Prepare Supplemental. Appropriations Ordinance Continue prep work on end-of-year process Prepare W-2's for employees Publish 2020 Budget Document for Council and Staff Work on Capital Facities/Transporation Plans Met with representatives from NCRLI regarding issues with the Met with Marten Law and Faralon Environmental Consulling regarding update on Grant County Landfill Remediation  library building  Future Activity  Normal monthly duties Monthly Balancing of: all financial transactions Prepare and submit monthly tax reports Monitor revenues/expenses of the City Monitor Budget Attend all Council Meetings Initiate Legal Publications as required Provide and monitor requests for Public Records Monitor Records retention/lestruction End ofl Month Payroll process Monthly/Quarterly PR Reports Address Human Resourcei issues Support staff in their daily operations Support City Administrator Monthly Civil Service Commission meetings Attend LEOFFID Disability Board monthly meetings Continue year end close out processes Update rates for 2020 Working with' Wes/Mike on transition Monitoring closely  Budget Concerns Other Issues    D  City of Ephrata Permits Issuer Issue Date Owner  Department of Planning and Building  Dec-19  Fee (less State Fee) 2,200.00 $ 2,200.00 $ $ 20,000.00 $  'ermit Parcel  Contractor ESD ESD Heating Development Solutions WalMart Ephrata  Location  Work Done Valuation Storage Storage Hot Water Tank Bathroom  L9-258 140817000 12/3/2019/ESD 19-259 140817000 12/3/2019ESD L9-263 140645202 12/13/2019Release  1114NW Placement $ 1114NW Placement $  28.60 28.60 36.60 88.55 56.65 $28.60 $62.50 $330.10  Grant Co. Work Basin Refrig & 1631E  Division  19-264 131600000 12/16/2019/BSD Investment Const. 19-266 130759000 12/18/2019Jarobson 19-267 131586525 12/18/2019WalMart  785 Basin NW Remodel $ 14,000.00 $  Robert & Verna Stay Dry  360 Mocliff ReRoof 1399 Nat Washington Container $ 914 Roosevelt Repair  $ 24,000.00 $ 1,000.00 $ 2,500.00 $ 65,900.00  Watermain Total:  L9-268 130567000 12/20/2019Vicki Williams Plumbing    City Council Report Parks and Recreation  EPHRATA PARKS & RECREATION PAST ACTIVITY: 1. Parks Commission:  January 9, 2020  a. December meeting canceled 2. Recreation/Communiy Programming: a. BOLDafterschool program b. - Boy'syouth basketball league begins C. Ballet and Sam' 's Dance resumed d. Little Dribblers Preparation for Daddy Daughter Dance - Registration accepted for new Paint Me Happy class  3. Parks:  a. Collected lease payment and capital improvement list from Oasis Park b. Learned software for programming new Chamber electronic sign  4. Public Relations/Tourism:  a. Chamber ofCommerce Board retreat  5. Special Events: a. None 6. Recreation Supervisor:  a. Recreation Supervisor secured coaches and gyms for boys' basketball b. Prepared flyers foradvertising recreation programs a. Completed orders of capital improvement items  Learned utility billing process  7. Splash Zone: FUTURE GOALS/ACTMVITY:  1. Continuing administration of current programs 2. Continuing to work with and support various community groups 3. Develop aj park reservation system 4. Develop tree replacement program 5. Develop new recreation programs and activities    City of Ephrata  January 10th, 2020  Department: Public Works Field Supervisor  past Activity  Cleaned the head works at the waste water treatment facility. Completed monthly sewer flushing. Flushing and Sweeping all city streets (weather permitting). Cleaned all City drains. Monthly water testing. Replaced the communication systems to reservoirs and wells #3, and #5. Sanded and salted city streets. Performed routine inspections and maintenance on all winter related equipment. Cleaned up all remaining leaves in all city parks. Trimmed all the trees in the downtown areas oft town. Regular scheduled maintenance, numerous funerals, and as always responded to any  and all City related calls.  Future Activity:  Clean head works at the waste water treatment facility. Monthly sewer flushing. Monthly water testing. Continue sweeping and flushing all city streets (weather permitting). Continue with routine inspections and maintenance on all winter trucks and equipment. Finish replacing communication systems on all remaining reservoirs and wells. Regular scheduled maintenance on remaining fleet vehicles. Plow or sand ifneeded, and as always respond to any and  all City related calls.  Budget Concerns: Other Issues: Dennis Ohl Public works field supervisor  Continue to monitor closely None at this time e    AWC ASSOCIATION OFWASHINGTON CITIES    1076Franklin Street SE. Olympia, WA98501-1346  RECEIVED DEC23 City of Ephrata  December 18, 2019  City of Ephrata Mayor Bruce Reim 121 Alder SW Ephrata, WA 98823 Dear Mayor Reim,  RE: 2020 AWC membership fee invoice  For nearly 90 years, AWC has served Washington's cities and towns with diverse programs and services. We have a rich history born out of the need for cities to band together to tell the Legislature and administration with a single, unified voice that a strong partnership and support for cities cannot be overlooked. Now, we've committed to doing even more by expanding the depth, breadth, and pace of our Your ongoing AWC membership allows us to advocate for your needs, andi the needs of all cities and With your ongoing membership, AWC continues to provide you with superior advocacy, education, and services. Whether your city relies on our state advocacy efforts, participates in our Member Pooling Programs, finds value in our data, or engages in our valuable education opportunities, AWC's programs Annual membership fee adjustments are based on a city's population change, as well as the rate of change ini the state and local government component of the Implicit Price Deflator (IPD).Based on your city's population (according to the most recent OFM data), and a change toi the IPD of 2.39%, your 2020  work.  towns, together.  and services are diverse and unparalleled.  2020 member fee  membership fee is $5,602. Payment  Follow the steps below to pay your invoice online.  1. Login to our website at wacities.org. (Don't have a login? Create one at wactes.oryusersgnup, 2. Navigate to your profile by clicking on your name (on the upper right-hand side of the screen) and  click on the Member Fees tab.  3. Enter your ACH payment information to securely pay your bill.  Ify you prefer to pay by check, please reference your order number from the attached invoice.  360.753.4137 7.800.562.8981 . wacities.org    FRIDAY 20 DECEMBER2019 FAREWELL, EPHRATA  FROM THE CITY ADMINISTRATOR  Imoved to Ephrata in 1989, I had no idea what a remarkable community I wasj joining.  Iwas blessed to serve as a teacher & coach for 14-years. My classes had al lot of fun, and hopefully learned at few things on the way. loften said, "Thisi is the greatest class ever!" andlmeant it everytime. Early oni in my teaching career, Mayor Dick Matheny appointed me to the Ephrata City Council. That decision led to 10- Ihave worked with heroes, served with men and women of great wisdom and love for Ephrata, and been honored to lead a staff of committed, passionate, and smart professionals. The very small partIhave played in Ephrata's achievements has been the highest privilege of my professional life. Together, our community has achieved great things; wel have weathered crisis' [fiscal and otherwise), transitioned the form of government a couple of times, reduced the size of government while increasing services, seen the community grow, and been lauded with awards and honors- all ofi it done..together. The successes we have earned together has also given Ephrata a certain amount of regional notoriety. Ephrata's reputation led me to providing advice and counsel to the newly elected Mayor of Spokane. After many weeks of discussions, Iwas offered the position of City Administrator for the City of Spokane, andI Iwill still be on-duty in Ephrata for the next several weeks as all the details of this transition work out. lleave with the tremendous pride of knowingt that the City of Ephrata will continue to thrive and prosper with outstanding leadership. My great friend Chief Michael Warren will assume the role of City Administrator, leading the staff on behalf of the Mayor and Council. Everyone who knows Mike, will understand what a For my family, Ephrata will always be close and dear to our hearts. Iti is where our daughter was raised, iti is wherelwas SO brilliantly supported as fought cancer, and Ephrata is the community that gave me sO many chances to serve. As a teacher, coach, Councilmember, church elder, or Administrator- this community  years of elected leadership, and then to an amazing 16-years as Administrator.  have accepted.  great choice Mayor Reim and the Council have made.  continually pushed me to work harder and smarter. lowe everythingto this town.  From the very bottom of my heart: Ithank you, Ephrata.  God Bless, Godspeed, and farewell.  22    FRIDAY201 DECEMBER 2019  LEADERSHIP CHANGE  NEWS RELEASE  FORI IMMEDIATE RELEASE CHANGE IN LEADERSHIP  Chief Mike Warren Appointed City Administrator  EPHRATA, WA. Mayor Reim has accepted the resignation of Wes Crago, effective 03 FEBRUARY 2020. Wes is unfortunately leaving Ephrata to be the new City Administrator for the City of Spokane. "Of course, we are sad to see Wes and his family depart. But we are proud of Wes and believe that he will take the The City of Ephrata always plans for succession and prepares staff members for advancement. Therefore, Chief of Police Michael Warren will assume the role of City Administrator upon Wes' departure. All other Says Mayor Reim, "This transition plan will provide the most stability for the community and staff. It allows our most senior leaders to continue to do what they do best. This transition plan was shared with the City Council andi it has their support. Inevery aspect, the City of Ephrata will continue to be led by familiar faces, Says Chief Warren, "To be honest, these are big shoes to fill. But with our staff, especially Chief Burns and Clerk Trachsler; I am confident we can give Mayor Reim, the Council, and the community, a stable and Crago says, "This is one oft the hardest decisions my family has ever made. Ephrata has been our home for decades, the City staff is family, and we are very connected with GracePoint Church. Iwouldn't have made this decision if it wasn't a once-in-a-lifetime opportunity. 1know the City of Ephrata staff will only get better Wes will publish a brief farewell statement via the City of Ephrata Facebook page, and the City's website The City encourages everyone to congratulate Wes and Mike and wish them well in their new endeavors.  best of Ephrata to the City of Spokane" says Mayor Reim.  staff members will remain in place.  with uninterrupted service and professionalism".  professional government."  under the leadership of Chief Warren."  later.  ###  Additional Contact Information  City website. www.ephrata.org or WwRCBDOOkCOm/Coplephrata  To report utityproblems, or for emergencyshutoff 754-4601 (after hours dial 762-1160)    MONDAY: 30 JANUARY 2019 NEWS RELEASE FROM: W. CRAGO / [509] 754-4601  CITY COUNCIL MEETING CANCELLED  FOR IMMEDIATE RELEASE MEETING CANCELLED  No Council Meeting on 01 JANUARY 2020  EPHRATA, WA. The Ephrata City Council will not hold a meeting on' Wednesday 01 JANUARY 2020 due to al lack of agenda items and many officials are unavailable due to the holiday or critical bowl games. For those hundreds dezens four people who regularly attend Council Meetings, the City recommends that you instead watch one of the classic' New Year's movies like When Harry Met Sally, The Godfather, I  Trading Places, or the original Oceans 11.  The City Council normally convenes on the first and third' Wednesdays of each month. The next Ephrata City Council meeting is at 7:00PM' Wednesday 15 JANUARY 2020.  The City wishes everyone a safe and Happy New Year!  ###  Additional Contact Information City! Halll Phone: City website:  (509) 754-4601, Weekdays from 7:30AM-4:30PM www.ephrata.org, or www.facebookcom/Cbyofephrata  Iknowi it was you, Fredo. Youl broke my Council Schedule... You broke my Council Schedule.  'Classic- meaningr really great. Sure, there aret al loto ofmoviest that take place on New Year's, but most arel like Ghostbusters I...decidedly NOT classics.  Personally,I would: stick with Oceans I1;Frank, Dean, Sammy.. it's some goods stuff.    DATE: December 13, 2019 To: EDC Officers, Directors & Ex-Officio Directors FROM: Brant Mayo, Executive Director VISION: Economic Prosperity & Quality Growth  Grant County MISSION: To work for the continued orderly growth of the Grant County economy  Economk DrelapnentCourd while improving quality ofl life  BOARD OF DIRECTORS MEETING  7:00 AM WED. DECEMBER 18, 2019 1 ATECI BUILDING ATI BIGI BEND  BOARD MEETING AGENDA  BREAKFASTWILL BE: SERVED AT 6:45 AM 1) Call meeting to Order..  .Dr. Terry Leas  2) Approve November 2019 Board Meeting Minutes ..Dale Pomeroy  3) Review November 2019 Financial Reports.  William Coe  a. 2020 Budget  4) Report on EDC Activities  Brant Mayo/Staff  5) Unfinished (Old) Business - None at this time  6) New Business  a. Nominating Committee b. Executive Director's Evaluation.  Brant Mayo Dr. Terry Leas Board Members Dr. Terry Leas  7) Board Member 2019 Update & 2020 Outlook  8) Adjourn.  2020 FUTURE EDCMEETINGS & EVENTS  Board of Directors Board of Directors Board of Directors Board of Directors Board of Directors Board of Directors  January 15, 2020 February 12, 2020 March 18, 2020 April 15, 2020 May 20, 2020 June 17,2020  7:00 AM BBCC ATEC 7:00 AMI BBCC ATEC 7:00 AM BBCC. ATEC 7:00 AM BBCC. ATEC 7:00 AM BBCC. ATEC 7:00 AM BBCC ATEC  6594 PATTON BOULEVARD NE I MOSESLAKE, WA! 98837 I PHONE: 509-764-6579 I FAX509-765-5161    DATE: December 13, 2019 To: EDC Officers, Directors & Ex-Officio Directors FROM: Brant Mayo, Executive Director VISION: Economic Prosperity & Quality Growth  Grant County MISSION: To workj for the continued orderlygrowth of the Grant County economy  EconomiD DevelapreCourd while improving quality ofl life  Board of Directors Board of Directors Board of Directors Board of Directors Board of Directors Board of Directors  July 15,2020 August 19, ,2020 September 16, 2020 October 21, 2020 November 18, 2020 December 16, 2020  7:00 AMI BBCC ATEC 7:00 AM BBCC ATEC 7:00 AMI BBCC ATEC 7:00 AMI BBCC ATEC 7:00 AM BBCC ATEC 7:00. AM BBCC ATEC  6594 PATTON BOULEVARD NE I MOSESLAKE, WA! 98837 I PHONE: 509-764-6579 IF FAX509-765-5161    Grant County Bovoenic iymethui  Our Miasion. Tob bring contined,e orderlyg growtht to Gant County andp promoleg quallty ollife Our Vislon.Tobet ther numberc onen resourcet for business development  Serecuthe commitee members musth bepresent ton maleagorum)  Executive Committee Caraln Bess Wiliam Coe Gregg Fetcher Tery Less LeAnne Parton DaleP Pomeroy Marvinp Price Dcsuif Brant Mayo Allan Peterson Emilys Smith Rebeccal Nelson Joseph Akers Caraln Bess Gregg Fletcher sak Karstetter Briank Meiners Peggy Nevsimal LeAmek K.Parton Dale Pomeroy MarvinF Price Juanital Richards Katherine Ryf Roger Sllva ErleSkaug Board of Director/Publlc Willam Coe Briank Kuest Terylens Louis Szablya Theresas Sulivan TomT Toylor ExOfficio Directons Darcik Kleym LarLeland Kis Robins RJLolt EDC Staff Brant Mayp Allan Peterson EmilySmith Rebeccal Nelson  Mar-19 Apr-19 May19 Jun-19 Ju-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Total  (boarmembers members must bep present ton makeaquorm)  Board of Directors/Private Feb-19 Mar-19 Apr19 May-19 Jun-19 19 Au:19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Total  C    Our Mission..To bring continued, orderly growth to Grant Our Vision.-To bet the number one resource for business  Grant County Economic Development Council  County and promote quality of life  development  Board of Directors Meeting Minutes November 20, 2019  Meeting called to order: 7:03 a.m. by Dr. Terry Leas.  Directors Present: Caralyn Bess, William Coe, Brian Kuest, Dr. Terry Leas, Brian Meiners, LeAnne K. Parton, Marvin Price, Dale Pomeroy, Katherine Ryf, Louis Szablya, Eric Skaug, Joseph Akers Directors Absent: Gregg Fletcher, Roger Silva, Tom Taylor, Theresa Sullivan, Juanita Richards, Lisa  Karstetter, Peggy Nevsimal  Ex-Officio Directors Present: Darci Kleyn, Kris Robins Ex-Officio Directors Absent: Lars Leland Staff Present: Brant Mayo, Allan Peterson, Rebecca Nelson Guests Present: Juliann Dodds, Vickie Zeemer, Jim McCullough minutes, and Caralyn Bess seconded; the motion passed.  Board Meeting Minutes for October 2019: LeAnne Parton moved to accept the amended October Financial Report for October 2019: William Coe presented the financials. There was discussion on the audit report and1 that there were no findings. The executive committee approved $100k of savings to meet thel FDICre requirements that was suggested byt the auditors. William Coe reported  the financials and balances are looking good moving into 2020.  Business Spotlight: None this time. Report on GCEDC Activities:  Allan reported that Vern Jenkins andi his outbound trip hadl been cancelled duet to a major winery backing out at thel last minute. Right now, Peterson and Jenkins are regrouping and planning another tripi ini the spring. Peterson talked about the market of wineries in Peterson talked about the growing hemp market including products like rope, hemp hearts, wood and plastic. As of October 31, hemp was removed from the schedule 1 drug list and is classified as agriculture ifi it maintains al low residual amount of THC. Grant County magazine is now available and therei is a digital version that got emailed out after thei meeting. Mayo suggested the board tot think of stories ori input for the magazine Industrial Alliance released aj press release and was emailed after the meeting as a SIP committee recommended 3 projects tot the Commissioners that were Samaritan, Port of  Washington state andi international marketing opportunities.  next year.  Moses Lake School District is implementing a core plus program. supplement that talked about there formation as a 501(c)(6). Royal Slope and Port of Coulee City for medical clinic replacement.  65941 Patton Boulevard NE I Moses Lake, WA 98837 IP Phone: 509.764.6579    Our Mission.-Tol bring continued, orderly growth to Grant Our Vision..Tol bet the number one resource for business  Grant County Economicl DevelopmentCouncil  County and promote quality ofl life  development  Community Economic Revitalization Board (CERB) luncheon has been set up for spring 2020. CERB provides funding for infrastructure projects, but therei is a defined process and steps to get there. Eligible projects include domestic andi industrial water, storm water, wastewater, public buildings, telecommunications, and port facilities. The Samaritan walk-in clinic on Patton is open and working on adding occupational All ports meeting was in Ephrata and there was discussion to have those meetings semi-  medicine. annually.  There are many projects we are currently working on:  Project Yellowstone - had a second site visit November 5 and there is follow up tol be Project Force - has Grant County short listed and therei is follow up to be done. Project Rushmore - should have a decision 1st quarter 2020.  done,  Project Thor - awaiting response.  Unfinished (Old) Business: New Business:  No unfinished business currently. ther new board members.  Annual board meeting was mentioned tol ber moved to March as more of an onboarding for There will be no speaker for the December board meeting. The EDC will provide breakfast and encourage members to discuss what 2019 was like and/or what they arel looking  Annual banqueti is coming up and does not yet have a scheduled date.  forward to in 2020. Community Updates:  Caralyn Bess talked about the new app for the Columbia Basin Herald that was released 2 Joseph Akers mentioned that more companies should join the opportunity oft the career  weeks ago and1 the ease of usage and sharing news tips. connect program. SGL currently has 4 interns from Grant County.  Meeting Adjourned: at 8:05 a.m. by Dr. Terry Leas.  Dr. Terry Leas, President  Dale Pomeroy, Secretary  6594 Patton Boulevard NE I Moses Lake, WA 98837 IPhone: 509.764.6579    11:39 AM 12/06/19 Accrual Basis  Grant County EDC Profit & Loss November 2019  Nov 19  Ordinaryl Income/Expense Income 4028-N Membership Dues Total Income Gross] Profit Expense 6000. Salaries 6010- Insurance 6005-1 Reimbursed Health Care 6005-2-Life Total 6010. Insurance 6076. Employee Retirement 6080. Taxes 6500. Automobile 6505-1 TamnyComternce/Duts 615-Malifatertaimment 6525. Supplies 6530. Postage 6535 Professional Fee/Dues 6540. Rent/Utilites 6545.1 Telephone 7000- Marketing 7075. Trade Shows Total Expense Net Ordinary Income Netl Income  833.33 833.33 833.33 19,007.31 793.63 13.00 806.63 805.51 993.72 76.80 1,405.00 301.14 118.00 65.21 16,767.00 774.14 350.46 2,260.00 914.06 44,644.98 (43,811.65) (43,811.65)  Page 1    11:38 AM 12/06/19 Accrual Basis  Grant County EDC Balance Sheet As ofNovember 30, 2019  Nov 30,19  ASSETS Current Assets Checking/Savings 1000. CD Account CD Account-2 1000- CD Account Other Total 1000. CD Account 1007. GESA Savings 0825 1008- - GESA money market-1047 1043. Banner Checking- 4298 1044. Banner Savings 6598 1050. . Umpqua Bank: 5257 Total Checking/Savings Accounts Receivable 1200. Receivables Total Accounts Receivable Total Current. Assets Fixed Assets 1520. Equipment at Cost 1522 Leasehold improvements 1525. Accumulated. Depreciation equip 1527. Accumulated depr leasehold impr  34,934.21 2,444.84 37,379.05 5.00 109,058.34 12,560.00 316,278.49 5,675.00 480,955.88 25,216.66 25,216.66 506,172.54 44,087.24 8,959.07 (29,866.80) (6,904.73) 16,274.78 522,447.32  Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards 2123. Banner CCI Brant-5450 2125. Banner CC Allan-5476 Total Credit Cards Other Current Liabilities 2126-LEADI Pass Through Liability 2200- Vacation. Accural Total Other Current Liabilities Total Current Liabilities Total Liabilities  998.24 42.81 1,041.05 17,600.00 5,226.54 22,826.54 23,867.59 23,867.59  Pagel            :    -    Pro Forma 2019 Budget Budget $315,400.00 $43.800.00 $66,600.00 $65,000.00 $140,000.00 $315,400.00 $970.00 $222,940.00 513,856.00 $12,500.00 $18,740.00 $11,375.00 $8,585.00 $3,650.00 $1,500.00 $4,500.00 5400.00 $28,475.00 $9,100.00 $4,300.00 $9,000.00 $12,160.00 $7,500.00 $369,551.00 -$54,151.00 $7,300.00 $7,300.00 so.o0 $7,300.00 $6,804.00 $6,804.00 $625.00 $0.00 $0.00 $0.00 $7,429.00 $129.00 $1,000.00 $25,000.00 $58.096.00! $84,096.00 50.00 $0.00 $0.00 $0.00 $84,096.00  Proposed: 2019 Budget $361,400.00 $60,300.00 $71,600.00 $65.000.00 $164,500.00 $361,400.00 $800.00 $246,234.00 $14,551.00 $13,590.00 $18,741.00 $12.700.00 $16,190.00 $7,900.00 $1,500.00 $6,000.00 $500.00 $45,550.00 $10,150.00 $5,450.00 $14,000.00 $8,000.00 $8,500.00 $430,356.00 $9,300.00 $9,300.00 $0.00 $9,300.00 $7,500.00 $7,500.00 $1,800.00 $1,000.00 $800.00 $0.00 $9,300.00 $0.00 51,000.00 $10,000.00 $69,096.00 50.00 $0.00 $0.00 50.00 $69,096.00 $140.00 $29,816.00 World AgExpo ReCONF Retail Conve ReCON Retail ConvéF ReCON Retail Conventions Select USA-FDI +F Federal Lobbying IEDÇ National Conf- Emilyl Test-Brant Continuing ED  Proposed: 2020 Budget $335,400.00 $53,800.00 $66,600.00 $o.00 $145,000.00 $40,000.00 $30,000.00 $335,400.00 $1,000.00 $248,968.00 512.181.24 $14,242.76 $19,781.05 $12,400.00 $11,950.00 $5,750.00 $1,500.00 $5,000.00 $500.00 $47,000.00 $9,300.00 $3,240.00 $13,500.00 $13,220.00 $8,000.00 $427,533.05 -592,133.05 $8.000.00 58,000.00 $o.00 $8,000.00 $7,200.00 $7,200.00 $700.00 $1,000.00 $0.00 50.00 $7,900.00 $100.00 52,000.00 $25,000.00 $65,068.00 $92,068.00  BUILDING PROSPERITY REVENUE: 4028 Membership Dues:  Ces Ports CountyPUD Private Counlyy. PUD  Total Building Prosperity Revenue BUILDING PROSPERITY. ALLOCATIONS: 5000Bank Service Charge 6000Salaries: 6010Insurance 6076Employse Retirement 6080Taxes 6500Auto soTmihing/CantD.as 516/easEnertahmen 6517Equipment 6525' Supplies 6530;Postage 6535Professionall Fees 6540Renl/Uulies 64Telsphonelntamet. 6550Travel 7000' Markating 7075/Trade Shows Total Bullding Prosperity Allocations NET BUILDING PROSPERITY REVENUE $68,956.00 EVENT REVENUE: 4105/Special Events: Total Event Revenue EVENT EXPENSES: 6516Event Meals 6555Event & Room Fees 6560 Rentall Fees Total Event Expenses NET EVENT REVENUE OTHER REVENUE 4005Interes! Income 4050/SIP Total Other Revenue OTHER EXPENSES 6050/Dkscounl-Foas 65346aauwp-Sesrh 6535/Cenvergen Total Other Expenses NETOTHER REVENUE NET TOTAL REVENUE Major Travel  Annual Banquet Membership! luncheons Annual Banquet Even!s Spaaker Other  4100Contract Income (Commerc $58,096.00  $0.00 $92,068.00 $34.95  Tulare,CA Las Vegas, NV Washinglon DC Dallas,Tx.    Our Mission..Tol bring continued, orderly growth to Grant Our Vision.-Tol bet the number one resource for business  Grant County Economicl Development Council  County and promote quality ofl life  development  Director's Report November 12, 2019 to December 10,2019  Existing Business Development Visited Eckenburg Farms Visited REC on project Planning GC Winery Meeting Data Center Conference in Seattle Business Recruitment and Attraction  Visited Ancient Lake, J&S Crushing, Ginko Winery Conducted Aviation Alliance in Grant County Meeting with Dept of Comm regarding Aerospace Taxes  Planning Hemp producers/processors Meeting w/ WSDA-WSU-Others  Project Yellowstone- Tech Manufacturing- 2nd Site visit on Nov. 5, WA St Dept of Comm also attended. Continuing to send information to company. Site Selection Spring 2020 Project Thor - Aerospace - Company contacted the GCEDC directly. Site visit was in Project Force - Manufacturing - received from the Department of Commerce, submitted 4 Project Grand Canyon- Agriculture- Site Visit on September 30, could bel locating in Grant Project Lavender- Technology-Project from this spring that has resurfaced, in discussion for site visit. Continuing conversation weekly with leadership and Dept of Commerce Project Rushmore - Technology Company contacted the GCEDC directly. Responding to request fori information. Site Visit on September 27th. Site Selection quarter 1,2 2020. Project Vision - High Tech Manufacturing - received from the Department of Commerce Submitted Sites for Moses Lake and Quincy. Working with the Department of Commerce on  August, waiting on response  sites within Grant County. Had follow up on 2s sites  County soon  follow up  Data Center Conference in Seattle Corel Plus Implementation Roundtable Workforce Alliance Meeting Employment Security Department meeting Workforce Development Board meeting Business Exploration meeting  Workforce Development  6594 PATTON BOULEVARD NEI MOSESL LMgMAS8B7/POESP744591A.9P785511    Our Mission.-Tol bring continued, orderly growth to Grant Our Vision..Tol bet the number one resource for business  Grant County Economic Development Council  County and promote quality of life  development  Infrastructure Development  Set up CURB visit/meeting for Spring 2020 Connell interchange call andi meeting Project meetings with PUD Met with Mayor and City Clerk of Warden Transmission meeting with PUD Communication and Investor Development Visit with City of Quincy Manager Rotary Bridges meeting Realtors presentation Port of Quincy meeting  Mayor of ML meeting (Impact Fee Committee) Interview panel fori ML City Manager BBCC Boosters meeting Kiwanis meeting  Meeting with PUD - Large Customer Care Aerospace Futures Alliance Board Meeting  Retail and Services Development  Met with projects in Royal City, Quincy, Moses Lake  Food Service Wineries Specialty Personal Care Specialty Food Product Value Added Ag Automotive Aftermarket Products  6594PATTON BOULEVARD NEI |MOSESLAKE, WA98B7/PONESUA7846791F4.5997655161    TO: FROM:  Executive Committee Terry Leas, President LeAnne Parton, Past-President William Coe, Treasurer December 11, 2019  DATE: SUBJ:  2019 EXECUTIVE DIRECTOR'S PERFORMANCE EVALUATION  Please consider this memorandum and the attached information regarding Brant Mayo's 2019 performance evaluation as Executive Director of the Grant County Economic Development Council (GCEDC). For purposes of this evaluation, we reference Brant specifically. However, he is the first to acknowledge that the accomplishments below are due in large part to the support and hard work of members of his team. Existing Business Development - Goal: Expansion of local ag-related and industrial businesses resulting in 250 - 300 job increase over the five, years of In2 2019, Brant had an objective to provide one-on-one businesses services to a minimum of 34 ag-related and industrial companies. As of this report, he has visited 31 Grant County companies. In addition to assisting the businesses, these visits help the GCEDC rebuild and cultivate relationships with Grant County investors. Another objective was to provide follow-up services to a minimum of 17 ag-related and industrial companies. As of this report, Brant has assisted 18 companies with follow-up Brant also planned to host county-wide forums on issues of significance to local companies and stakeholders. To date, the GCEDC has hosted the annual banquet, the All-Ports Conference, the Grant County Industrial Alliance, and the Workforce Alliance. He planned to meet with state and federal legislators 3. - 4 times on issues of county- wide importance. During the past year, Brant visited formally and informally with state legislators in Olympia, at lunches, and fundraisers. He also met with federal legislators Brant oversaw the updating of the Grant County Wage and Benefit survey. The GCEDC contracted this service from Washington State University for the first quarter of 2019. With the reduced cost, the GCEDC will provide this service for its stakeholders yearly  2019-2 2023.  services.  and officials in Washington D.C.  instead of every other year.    2019 EXECUTIVE DIRECTOR'S PERFORMANCE EVALUATION  Page 2  Business Recruitment - Goal: New business deyelopmentresuting in 300 new  jobs over the five years of 2019. - 2023,  This second category saw much progress on Brant's annual objectives:  The first objective, attend 3-5 trade shows ori industry conferences, was achieved. Brant The second objective, develop and deliver the Grant County marketing message to 50+ targeted companies, was easily achieved. In fact, Brant has delivered the marketing Objective three, maintain a current database ofa available sites and buildings for industrial development, is complete; the information is on the GCEDC website. Objective four, maintain current GCEDC website and cost-of-living study, was completed with cost-of-living data for the first three quarters. (Three quarters' data are The fifth objective, meet with state and federal legislators 3- 4 times on issues of county-wide importance, was satisfied. During the past year, Brant visited formally and informally with state legislators in Olympia, at lunches, and fundraisers. He also met Retail Development- Goal: Grow the retall sector by 5- 15 businesses over the As with the previous categories, Brant has achieved success. He made significant progress toward objective one, annually provide one-on-one business services to 80 existing or start-up businesses including national chains and franchises, by providing these services to 72 existing or start-up businesses at the time oft this evaluation. Objective two, partner with developers and real estate reps to market Grant County at retail trade shows, was completed by May 2019. The GCEDC also collaborated with Adams County and others throughout Grant County to share costs and promote Regarding objective three, host 2-3 3 startup workshops, the GCEDC made progress. Allan Peterson has held one startup workshop as of the date of this evaluation. Brant oversaw achievement of objective four, create and utilize Community Profiles to promote Grant County. This project requires constant updating on the GCEDC website  has attended five such events.  message to 55 companies this year.  all that the GCEDC must provide.)  with federal legislators and officials in Washington D.C.  five years of 2019-2 2023.  regional strengths in Eastern Washington.  to ensure users have access to accurate, current information.    2019 EXECUTIVE DIRECTOR'S PERFORMANCE EVALUATION  Page: 3  Infrastructure Development = Goal: Identify infrastructure needed for continued job growth such as roads, rail, intermodal, water & sewer, power, fiber optics and Objective one, meet with each municipality and port to identify infrastructure needs; complete asset mapping for each community, was achieved. Brant met with 16  more.  municipalities this year.  Brant also made substantial progress on objective two, support each municipality and/or port in obtaining funds through legislative channels andi the Strategic Infrastructure Program (SIP), by facilitating the completion of four rounds that led to 12 projects Objective three, host a yearly Grant County ports meeting, was met when the meeting Brant has made progress on objective four, support efforts to bring more. irrigation water to the Columbia Basin. He has attended meetings of the Columbia Basin Development For objective five, maintain a strong relationship with Grant County Public Utility District, Brant has attended several commission meetings. He also consults with PUD staff Communication & Investor Relations - Goal: Regularly communicate the progress oft the 5-year plan and ensure accountability to investors and the Brant and his team continue to make progress on this category. The overall goal is to regularly communicate the progress of the 5-year plan and ensure accountability to investors and the communities the GCEDC serves. This work is especially important given the need to repair relationships with investors that were damaged prior to Brant's Objective one, provide community forums and workshops on economic development issues, was achieved when the GCEDCI hosted three such events during 2019 for the Aviation Alliance, Grant County Industrial Alliance, and Workforce Alliance. Objective two, host an annual county-wide economic development event and no-host public luncheons & investor luncheons, was achieved via the annual event and board Objective three, develop a marketing and communication plan, has been operationalized via the GCEDC Annual Report and the GCEDC Branding Guidelines. These outcomes are preparatory to development of the marketing and communication  receiving SIP funding.  was held on November 8, 2019.  League and the 22.1 Group.  regularly.  community.  hiring and to cultivate new relationshlps with potential investors.  meetings.  plan.    2019 EXECUTIVE DIRECTOR'S PERFORMANCE EVALUATION  Page 4  The fourth objective, fund and. implement the Bullding Prosperity Campaign, is especially important to the fiscal health of the GCEDC. Progress included building and re-building relationships with investors and refining the GCEDC's invoicing process. Workforce Development - Goal: Improve the county's existing workforce, recruit new workforce, and establish [a] consistent youth pipeline fori industry. Brant has made some progress toward ongoing objective one, assist Grant County K-12 educational systems, community college, and Job Corps to develop strategies in workforce development (job shadowing, tours, youth apprenticeships). This year Brant coordinated with other agencies and employers to support the internship program at SGL, BBCC's Aviation Maintenance Technology program, and CORE Plus. Objective two is another ongoing objective: assist workforce development, partners to implement the strategies for short and long-term workforce pipelines (Career Connect, ESD, SkillSource, and Department of Commerce). Brant has led the GCEDC's Brant made substantial progress toward achieving objective three, provide workforce data to 25 recruitment and existing businesses annually. As of the date of this Brant has also made substantial progress toward achieving objective four, represent GCEDC on organizations that aim to improve Grant County's workforce. Brant participates in and/or serves on the North Central Workforce Development Council and  contributions via the Workforce Alliance.  evaluation, the GCEDC has provided data to 21 companies.  the Workforce Alliance. Summary  In addition to the above activities, Brant and his team have done an excellent job of managing the 2019 budget. Actuals-to-budget for revenues was 94.5% ($415,926 actual versus $440,296 budgeted), and actuals-to-budget for expenses was 90.3% ($396,980 actual versus $439,656 budgeted). These indicators reveal that the EDC is Brant is an effective leader. He does a great job keeping meetings and staff organized, inspires a good leadership perception at board meetings, and makes a concerted effort to keep the GCEDC separated from the image of an exclusively Moses Lake organization. We encourage his continued efforts in this vein.  financially healthy in 2019.  Brant continues to invest in his own professional development, which is important to his performance, long-term improvement, and the GCEDC. In 2019, he continued to work on his Certified Economic Developer program. Brant also consults with economic development leaders in the region and state to ensure he is employing best practices for Grant County. We applaud and encourage his continued professional development.    20191 EXECUTIVE DIRECTOR'S PERFORMANCE EVALUATION  Page 5  Brant similarly supports the professional development of the staff by working with them on individual work plans and conducting annual performance evaluations. Emily Smith, Rebecca Nelson, and Allan Peterson have improved services and reinforced Brant's efforts to enhance relationships throughout the county. Together the team has done an enviable job of rebuilding trust in the GCEDC. We encourage Brant and his team to identify and implement additional strategies with which to strengthen communication with investors, especially showing interest in specific investors and strengthening Brant's community work extends beyond the daily work plan for the GCEDC. He is a member oft the Rotary Club of Moses Lake, serves on Samaritan Healthcare's Mission Integration Committee, has a leadership role with the BBCC Booster Club, and is active supporting Moses Lake High School Athletics. These community-Dased interactions help enhance the reputation of the GCEDC in the Moses Lake community. Understanding the need to balance life-work activities, we encourage Brant to consider how he can extend his community work to outside of Moses Lake to reinforce his efforts We also urge Brant and team to increase workforce and recruitment efforts. The GCEDC can play a pivotal role in promoting educational opportunities that lead to career pathways in Grant County businesses and industries. Finally, we suggest that Brant and team look for ways to enhance the GCEDC's presence in the county. Include strategies that allow board members to help promote the image oft the GCEDC. Overall, Brant has done an exceptional job of service to the GCEDC In the major categories listed above as well as on the miscellaneous items noted in this summary. Accordingly, we offer the following recommendations based on the above and attached 1. We recommend that the board revise Brant's contract to a rolling two-year term, define the executive director as an "at-will" employee, and create a severance package in the event that board must terminate the executive director for cause. 2. We recommend that the board award Brant a bonus of percent ($_ Accordingly, we respectfully request the Executive Committee's support and approval of these two recommendations to go before the Board of Directors for action.  financial support.  top present the GCEDC as a county-wide entity.  information:    AMERICATS SBDC WASHINGTON  Davis Chiropractic and Wellness Clinic  Ephrata, WA Washington's 4th District  Success Story  EPHRATA CHIROPRACTOR SEIZES THE MOMENT WITH SBDC ASSISTANCE  EPHRATA, Wash.-When a healthcare  in October 2015 after a 3-year battle with March 2019 shel had eamed graduatedi a second bachelor of science degree in biology and Devine back to Ephrata where her grandparents raised her father working their family farm and where other relatives still  provider in a small town retires, patients are breast cancer. often left scrambling for care, either doing She started chiropractic school in. January without or traveling long distances tot find 2016 and by the time she three chiropractors in Ephrata, retired after ar master's degree in sports medicine along 36y years in practice, Dr. Tashauna Devine withl her doctorate in chiropractic. was able tot take over the practice without Taking over Davis' practice would bring  in  new providers.  Fortunately, when Dr. Bill Davis, one of  disruption.  That'sa a testament tol Dr. Davis' concem for his patients, Dr. Devine's training and temperament and the value oft the  live.  Washington Small Business Development Then the problem was how to make the Center (SBDC) workingi inj partnership with deal work. Devine already hads student loan the Grant County Economic Development debt andf few assets, so she knewi it would  Council.  not! be easy. Al loan broker connected her toa al bank in Texas that was willing to consider al loan, but they neededa a business plan andf financials. Devine did her best using templates she'd picked up at chiropractic school. Twenty pagesi in, she got stuck and ap patient "Het took everything! Iwrote and made itbetter," Devine said. "Her made sure research on demographics and other SBDC Imy have given me ati the Grant County  Davis and! his wife and office manager, Sandy, had put off decisions about retirement exactly! because they were concerned about thet future care of their Buti ine early 2019, while meeting witha a upl her preceptorship ata al Moses Lake practice. After talking together, Davis told her he a goodf fit. "I was scared out of my "lf/didn't have mind," Devine said. "I But the opportunity seemed heaven sent. the loan. Devine was bom and raisedj just af few miles outside of Ephrata on the outskirts of  Dr. Tashauna Devine, owner  patients.  worst-case scenarios and! had as solid plan. got thel loani in. July 2019 and after side, shet took over the practice! by herself, along with her staff, in August. Devine and! her two-person staff are already seeing about 110 patients every week, down slightly from Dr. Davis' 140 patients per week, but ahead of the conservative projections she'd usedi inl her business Peterson, who has known! Devine since the business woman andi member of the small CONTACT INFORMATION: Washington SBDC: at Moses Lake 509-762-6040 AlanPalersonewabdcoig  longtime colleague who started under him, suggested she got talk to Allan Peterson, Davis met Devine, who was just finishing the SBDC advisori in Moses Lake. Peterson wanted tor retire and thought she might be itsounded professional and he added  Devine  is co-located with the Grant County EDC. ar month of she and Davis working side by  market research." she and Together assist from Emily Smith thel business.  wasn't even graduated." advisor), Idon't think the Peterson, with a critical plan.  bank would  EDC, worked on both days his children shared the same piano her! loan application and teacher, is happy to see her practice her "lfldidn't have Allan,! business community.  - Dr. Tashauna Devine, owner the proçess of buying thrive andk knows she'll be an outstanding,  Moses Lake. She attended Washington State University where she eamed her first undergraduate degree in movement studies and then decided to pursue a careeri in chiropractic while working at a chiropractor's officei in Moses Lake. She was accepted ati the University of Westem States inl Portland, Oregon, ini fall of 2015, but delayed hera admission so she Going  don't think thel bank would have given me "This was a real victory," he said. Kurt Devine, co-sign thel loan, which father, he was Allan Peterson happyt to do, but which added exponentialy Certified Business Advisor  thel loan," she said. But getting thel loan was only part ofit. The Texas bank required that herf tol hers stress.  through financial data with Peterson, confidence that she'dt thought through AMERICATS SBDC WASHINGTON www.WSBDC.org  could be with her mother who passeda away an objective, expert advisor, gave her  SBA  WASHINGTONSTATE UNIVERSITY washingtonsbdc  Thel Washington SBDCn nelwork, hostedb by! Washington State University, isa ana accredited member ofA America's SBDC. Fundeding part throughe a cooperative agreement with the U.S. Smal! Business Administration, institutions of highere education, economic development organizations ando otherp public and private funding partners.  wsbdc    Leslie Trachsler From: Sent: To: Subject:  Pat McCarthy, State Auditor <WAStateAuditorsubscriptionsesao.wa.gov> Monday, December 16, 201910:09AM WASateAudmorsubscrnponsesaowagow State Auditor's Office uncovers $7 million misappropriation  For immediate release: Dec. 16, 2019 For more information: Adam Wilson Communications Manager Mobile: 360-890-2125 damwisoneso.a.oy  TACOMA - Today, the Office of the Washington State Auditor released its report on a major fraud investigation involving the Pierce County Housing Authority. The finding, nearly $7 million in misappropriated public funds, is the largest case of its kind on record for a Washington local government. The State Auditor's Office (SAO) investigation found that the authority's former finance director used a variety of schemes to misappropriate $6,948,277 in funds since 2016. SAO detected the misappropriation during a routine financial audit, when auditors questioned wire transfers of large sums of money out of Today's fraud report will be forwarded to the Office of Inspector General for the U.S. Department of Housing and Urban Development and the FBI, which is conducting a criminal investigation into the case. "This was a shameful breach of the public trust that harms the very people who need affordable housing options the most, said State Auditor Pat McCarthy. "I'm proud of our auditors for finding this misappropriation. And I want to thank the housing authority's board and staff for helping us conduct a "The State Auditor's report provides insight into how this breach of public trust occurred. The Housing Authority has implemented new, stricter controls to protect both the agency's and the public's assets and integrate ongoing oversight and monitoring to assure those controls are consistently maintained, " said Housing Authority Chair Sally Porter Smith. "Our staff, management and Board of Commissioners are dedicated to our mission of safe, clean and affordable housing. We will re-build the trust and confidence of The former finance director first began making fraudulent purchases on the housing authority's credit cards in March 2016. In July 2016, she made the first of 78 transactions that disguised transfers to her own account as batched payments to legitimate vendors. In this scheme, she substituted her own bank In 2018, she transferred housing authority funds to a bank in Oklahoma, where she had purchased property the same month. In 2019, she began directly wiring housing authority funds into her personal The former finance director stated to SAO that she was responsible for these misappropriations. However, she said had been directed by the housing authority's executive director to misappropriate the funds and  state.  The housing authority ended the finance director's employment in August.  thorough investigation."  our housing clients, landlords, renters and our community."  account number for the vendors' account numbers.  Washington bank account.  to provide him with a share in cash. SAO found no evidence to support that assertion.  1    The SAO investigation revealed concerted efforts by the former finance director to circumvent accountability and detection. Details, including a breakdown of the amount obtained through each That report can be found at the SAO website. In addition, SAO released reports on two related audits of Each report includes recommendations to address the issues identified, and the housing authority's full  scheme, can be found in the fuil fraud investigation report.  the housing authority. One is an accountability audit. The other is a financial audit.  response to those issues.  Click here to manage your subscriptions.  2    DATE: December: 13, 2019 To: EDC Officers, Directors & Ex-Officio Directors FROM: Brant Mayo, Executive Director VISION: Economic Prosperity & Quality Growth  Grant County MISSION: To workj for the continued orderly growth of the Grant County economy  Ecoromnk DrvelepmentCound while improving qualityoflife  BOARD OF DIRECTORS MEETING  7:00 AM WED. DECEMBER 18, 2019 JATECBUILDING AT BIG BEND  BOARD MEETING AGENDA  BREAKFAST WILL BE SERVED AT 6:45 AM 1) Call meeting to Order..  .Dr. Terry Leas  2) Approve November 2019 Board Meeting Minutes . Dale Pomeroy  3) Review November 2019 Financial Reports..  William Coe  a. - 2020 Budget  4) Report on EDC Activities  Brant Mayo/Staff  5) Unfinished (Old) Business - None at this time  6) New Business  a. Nominating Committee b. Executive Director's Evaluation.  Brant Mayo Dr. Terry Leas Board Members Dr. Terry Leas  7) Board Member 2019 Update & 2020 Outlook.  8) Adjourn..  2020 FUTURE EDCMEETINGS & EVENTS  Board of Directors Board of Directors Board of Directors Board of Directors Board of Directors Board of Directors  January 15, 2020 February 12, 2020 March 18, 2020 April 15, 2020 May 20, 2020 June 17,2 2020  7:00 AMI BBCC ATEC 7:00 AM BBCC ATEC 7:00 AM BBCC ATEC 7:00 AM BBCC ATEC 7:00 AM BBCC ATEC 7:00 AMBBCCATEC  6594 PATTON BOULEVARD NE I MOSESLAKE, WA98837 I PHONE: 509-764-6579 I FAX 509-765-5161    1076 Franklin St SE Olympia, WA 98501 360.753.4137 800.562.8981 RECEIVED DEC 0620.9 ofE Ephrata City  Center for Quality Communities  COCANCO  December 2, 2019 Mayor Bruce Reim of City Ephrata 121 Alder St SW Ephrata, WA 98823-1840 Dear Mayor Reim,  The AWC Center for Quality Communities (CQC)is pleased to announce the recruitment of young leaders from your community for the 2020 Quality Communities Scholarship program. In 2019, the Center awarded six $1,000: scholarships to outstanding young leaders. lhope your city will participate in this program by nominating a student to compete fora The AWC Center for Quality Communities is a! 501(c)(3) organization, sponsored by the Association of Washington Cities, top promote civic engagement and provide the public al better understanding of the role cities and towns play in Washington. In 2020, we are pleased to increase the Quality Communities Scholarships award to $1,500 to outstanding high school seniors. The funds are raised during AWC's Annual Conference when city officials, just like you, pledged to Your city or town can be ani integral part of the Center's scholarship program bys selecting and nominating one young leader who plans to attend college or a1 trade school in fall 2020. How you decide to recruit applicants is completely up toy you. You can look community wide, concentrate on city hall volunteers, or partner with your community! high school. I've enclosed information about the AWC Center for Quality Communities and the scholarship fund, and you can find the application form and outreach suggestions at wMARCOIIOHTADL llook forward to seeing your application form. Ifyoul have any questions, please contact Karen Tanner harent@awcnet.or) at (360) 753-4137.  scholarship to be awarded next spring.  invest in young leaders-the future of our communities.  The deadline for nominating your local student is March 9, 2020.  Sincerely,  fabh Peter B. King AWC Chief Executive Officer c: City Clerk  AWC ASSOCIATION OFWASHINGTON CITiES  www.cigc.org    1076 Franklin StSE Olympia, WA 98501 360.753.4137 800.562.8981  Center for Quality Communities  COCwcd  AWC Center for Quality Communities Scholarship  Background  Timeframe  AWC Center for Quality Communities promotes municipal leadership development and civic engagement. Our goal is to help residents understand the important role their cities and towns play in Washington. The Center is a 501(c)(3) We believe in helping to ensure the success of student leaders who care about their communities. The Center for Quality Communities Scholarship supports senior high school students who are actively engaged with their community and/or city government and want to pursue post-secondary The scholarship fund is supported by people who are passionate about cultivating Washington's  Washington's 281 cities and towns begin recruiting scholarship applicants in fall 2019. Each participating city must forward the completed application form of one nominee to the AWC Center for Quality Communities by March 9, 2020. Scholarship winners will be notified in May 2020. City instructions & selection process One nominee per city/town will be considered for the Center for Quality Communities scholarship  organization.  fund.  Cities are asked to:  education.  Decide how you want to choose one local nominee (competitive process open toi the community, competitive process open to active city volunteers, recruit through local schools, etc.). You may limit applicants to city residents. Collect locally completed application forms. Write a letter of support for your nominee. Submit one application form and letter of support to: Center for Quality Communities Scholarship 1076 Franklin St SE Olympia, WA 98501-1346 Deadline for city nominee to be forwarded to AWC Center Communities is March 9, 2020. For more information, check the Center for Quality Communities website at cfqc.org.  future local leaders. Scholarships  Publicize the scholarship.  Up to six $1,500 scholarships will be awarded to high school students who plan to pursue a post- secondary degree ini fall 2020. Scholarship funds will be sent directly to the institution. Funds can be used for education expenses and will be deposited directly into a student account. The scholarship must be used by May 31, 2021 or the money will be returned to the scholarship fund. Student eligibility Students  for Quality  interested in competing for the Center for Quality Communities scholarship fund must be: Involved (or have beeni involved) with a city government or with a community/school leadership activity; Eligible to graduate from high school, complete home school or receive a GED in spring/summer 2020; A Washington state resident; and Plan to continue education in the 2020-2021 academic year at an accredited college, community college or trade school on a half-  time or more. basis.  AWC ASSOCIATION OFWASHINGTON CITiES  www.cigc.org    DATE: 15. JANUARY 2020 ITEM: Public Hearings  SUMMARY  1. 2020-2030 Sewer Comp Plan Staff has been working for several years on the most- needed updates to our sewer collection system [parts are 60+ years old) and our treatment plant (now 20-years old). The actual Plani is al large and detailed document (availablei for insomniac reading). The document presentedi is more than an executive summary, it executes the Council's direction for those improvements, including the corresponding rate This is the third and final of three Public Hearings of the Plan before approval. 2. R20-001, DOE Loan. This is ar resolution that agrees to accept thet funding from the State Department of Ecology for the design and construction oft the improvements to our sewer collection and treatment systems. The loani is a 20-year term at 2.0% interest. Rates will go up no more than! $5.00i ini total (noti including CPI increases) over 3. R20-002, Six-Year Street Plan. This is the first of our planning and governance In order for the community to be aware ofl long-range plans, we hold a public hearing and publicly vote on all of the major street projects the City may consider in the future. Each year staff updates this resolution, which includes dates and funding sources. This plan is required by State law for grant funding. Relative ranking on this Resolution is irrelevant; 4. R20-003, Capital Facilities Plan. This is the second of our planning and governance Inc order for the community to be aware of long-range plans, we hold a public hearing and publicly vote on all oft the capital projects the Cityr may consideri in the future. Eachy year staff updates this resolution, which includes dates and funding sources. Real Estate Excise Tax (REET) designation is required by law, however the City! believes that the public benefits from a more comprehensive document. Ranking! by year is significant, to the 5. R20-004, Transportation Benefit District Plan. Transportation Benefit District (TBD) Plan. This is the third of our planning and governance documents that are considered Inc order for the community to be aware of long-range plans, wel hold a public hearing and publicly vote on all of the smaller street projects the Cityr may consider int the future. Each year staff updates this resolution, which includes dates and funding sources. Unlike the Six-Year Street Plan, the TBDI Plani isn't required by law. Further, ranking on this plani is significant (orr rather- it will bei inf future years); it represents the input of citizens, condition oft the roadways, area of the work, future grant availability, and  changes.  10-years for this project.  documents that are considered each January.  however placement on the plan is critical. documents that are considered each January.  extent it represents our best-case scenarios for funding.  each January.  coordination with other projects ini town. 1. $6,970,000 from Fund 425 2. +56,790,000 to Fund 425 3. N/A. Makes every project grant eligible 5. +$200,000 to Fund 111  BUDGET IMPACTS  4. N/A. Makes every project grant and/or other funding source eligible  Ifyou have any questions, concerns, or require addltonelinformation, please contact me prior to the meeting.    DATE: 15 JANUARY: 2020  ITEM: Ordinances & Resolutions for Council Consideration.  SUMMARY  1. R20-001, DOE Loan. This is ar resolution that agrees to accept the funding from the State Department of Ecology for the design and construction of the improvements to our sewer collection and treatment systems. Thel loan is a 20-year term at 2.0% interest. Rates will go up no more than $5.00 in total (noti including CPI increases) over 10-years for this project. Motion to authorize includes the signature of Counsel. 2. R20-002, Six-Year Street Plan. This is thet first of our planning and governance Inc order for the communityt tol be aware ofl long-range plans, we hold a public hearing and publicly vote on all of the major street projects the City may consider int thei future. Each year staff updates this resolution, which includes dates andi funding sources. This plan is required by State law for grant funding. Relative ranking ont this Resolution is 3. R20-003, Capital Facilities Plan. This is the second of our planning and governance In order for the communityt to be aware ofl long-range plans, we hold a public hearing and publicly vote on all oft the capital projects the City may consider ini the future. Each year staff updates this resolution, whichi includes dates and funding sources. Real Estatel Excise Tax (REET) designation is required by law, however the City believes that the public benefits from a more comprehensive document. Ranking byy year is significant, to the extent it represents our best-case scenarios for funding. 4. R20-004, Transportation Benefit District Plan. Transportation Benefit District [TBD) Plan. This is the third of our planning and governance documents that are considered Inc order for the community to be aware ofl long-range plans, we hold a public hearing and publicly vote on all of the smaller street projects the City may consider in the future. Each year staff updates this resolution, whichi includes dates and funding sources. Unlike the Six-Year Street Plan, the TBDI Plan isn't required byl law. Further, ranking on this plan is significant (or rather- it will bei in future years); it represents thei input of citizens, condition of the roadways, area of the work, future grant availability, and  documents that are considered each. January.  irrelevant; however placement on the plani is critical. documents that are considered each January.  each January.  coordination with other projects int town. 1. +$6,790,000 to Fund 425 2. N/A. Makes every project grant eligible 4. +$5200,000 to Fund 111  BUDGET IMPACIS  3. N/A. Makes every project grant and/or other funding source eligible  RECOMMENDATION Staff recommends approval  ENABLING ACTIONS  Authorize, Confirm, or Approve and Accept Item  lfyoul have any questions, concems, or require additional information; please contact me prior to the meeting    RESOLUTION 20-001  RESOLUTION AUTHORIZING ACCEPTANCE OF FUNDING FROM THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY TO PAY FOR DESIGN, CONSTRUCTION AND CONSTRUCTION ADMINISTATION OF THE WATER RECLAMATION FACILITY AND COLLECTION SYSTEM MPROVEMENTS AS DESCRIBED IN THE CITY'S 2018 GENERAL SEWER PLAN/WASTEWATER FACILITY PLAN, AND STATEMENT OF INTENT TO ABIDE BY THE FUNDING AGREEMENT AND TO REPAY THE FUNDING AS REQUIRED BY THE AGREEMENT, AND AUTHORIZING THE MAYOR TO SIGN SAID AGREEMENT ON BEHALF OF THEC CITY WHEREAS the City of Ephrata made application to the Department of Ecology oft the State of Washington (Ecology) for funding to assist the City with the design, construction and construction administration oft the Water Reclamation Facility and Collection System Improvements as described in the City's 2018 Wastewater Facility Plan.  WHEREAS Ecology has agreed to provide funding to pay for the costs of the foregoing projects, in the total amount of $6,970,600.00, ofwhich $6,970,600.00 shall be a loan from the State WHEREAS Ecology requires an authorizing resolution from the City that states that the City will accept the financial assistance from Ecology and shall expend said funds only for the purposes stated in the loan agreement, and will repay the loan of $6,970,600 according to the terms ofthe NOW THEREFORE BE ITI RESOLVED BY THE CITY COUNCIL OF THE CITY OF The City of Ephrata accepts responsibility to repay the loan and abide by the terms oft the agreement, and authorizes the Mayor to execute said agreement on behalf of the City, and to This resolution shall be effective immediately upon passage and signatures hereto. PASSED by the Ephrata City Council at its regular meeting held on XXX, 2020  Revolving Fund for a term of 20 years at a 2.0 percent interest rate  agreement,  EPHRATA, WASHINGTON AS FOLLOWS:  include the agreement as an attachment to this resolution.  Mayor  ATTEST:  Clerk/Treasurer    ATTACHMENTI: OPINION OF RECIPIENT'SLEGAL COUNSEL  Iam an attorney at law admitted to practice in the state of Washington and the duly appointed attorney of the City of Ephrata [the RECIPIENTI, and I have examined any and all documents  and records pertinent to the LOAN agreement. Based on the foregoing, it is my opinion that:  A. The RECIPIENT is a duly organized and legally existing municipal corporation or political subdivision under the laws oft the state of Washington orai federally B. The RECIPIENT has the power and authority to execute and deliver and toj perform - The LOAN agreement has been duly authorized and executed by RECIPIENT's authorized representatives and, to my best knowledge and after reasonable investigation, all other necessary actions have been taken to make the LOAN agreement valid, binding, and enforceable against the RECIPIENT in accordance with its terms, except as such enforcement is affected by bankruptcy, insolvency, moratorium, or other laws affecting creditors' rights and principles of equity if D. Tom my best knowledge and after reasonable investigation, the LOAN agreement does not violate any other agreement, statute, court order, or law to which the RECIPIENT is aj party or by which it or its properties are bound; E. There is currently no litigation seeking to enjoin the commencement or completion ofthe PROJECT or to enjoin the RECIPIENT from entering into the LOAN agreement or from accepting or repaying the LOAN. The RECIPIENT is nota party to litigation which will materially affect its ability to repay such LOAN on the F. The LOAN agreement constitutes a valid general obligation of the RECIPIENT payable from annual ad valorem taxes to be levied within the constitutional and statutory tax limitations provided by law without a vote of the electors of the RECIPIENT on all of the taxable property within the boundaries oft the G. The LOAN agreement constitutes a valid general obligation of the RECIPIENT payable from special assessments to be imposed within the constitutional and statutory tax limitations provided by law without a vote oft the electors ofthe RECIPIENT on all oft the taxable property within the boundaries of the H. The LOAN agreement constitutes a valid obligation oft the RECIPIENT payable I. The LOAN agreement constitutes a valid obligation oft the RECIPIENT payable from the Net Revenues of the Utility and' ULID Assessments in the ULID. Capitalized terms used herein will have the meanings ascribed thereto in the LOAN agreement  recognized Indian tribe;  its obligations under the LOAN agreement;  equitable remedies are sought;  terms contained in the LOAN agreement; and  RECIPIENT.  RECIPIENT.  from the Net Revenues of the Utility.  between the RECIPIENT and the DEPARTMENT.  RECIPIENT's Legal Counsel    RESOLUTION 20-002  2020 UPDATE OF THE SIX-YEAR STREET PLAN  WHEREAS, pursuant to the requirements of the laws of the State of Washington, the City of Ephrata WHEREAS, pursuant further to said law, the City Council oft the City of Ephrata being the Legislative body of said City, did hold al Public Hearing on said revised Comprehensive Street Program at 19:00 15 BE IT THEREFORE RESOLVED by the City Council of the City of Ephrata, that the revised and amended Comprehensive Street Program for the City of Ephrata, as submitted to the City Council of the City of Ephrata, be and the same is hereby adopted, Public Hearing being held on the same at 19:00 BE IT FURTHER RESOLVED that a copy of said Comprehensive Street Program for the ensuing six-years together with a copy of this resolution be filed with the Director of Highways oft the State of  did prepare ai revised Comprehensive Street Program for the ensuing six years; and  JANUARY 2020; and  15JANUARY 2020; and  Washington.  UPON motion made by Councilmember and seconded by Councilmember  of the City  Council of the City of Ephrata, for adoption of said Resolution 20-002, the following vote cast by the  City Council of the City of Ephrata: Sarah McDonnell: Mark Wanke: Matt Moore: Will Coe:  Valli Millard: Kathleen Allstot: Tony Mora:  SAID Resolution was thereupon declared to be passed by the City Council of the City of Ephrata this  15th ofJanuary 2020.  Bruce Reim MAYOR  Leslie Trachsler CITY CLERK    SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM: 2019-2025  RANK TITLE 1 Beezley Hill Trail 2 Peachtree Reconstruction 3 5h&6" Ave SW Reconstruction 4 Division Street - Phasel I ** 5 Division Street - Phase II ** 7 Dodson Road Overlay  DESCRIPTION Mulit-use traill located int the foothills along the Western border from 1st Ave NW to 18th Ave W Pulverize/Pave from Railroad Ave TBD,REET,TIB toc cul de sac Pulverize/Pave from DS Street SW TBD, REET,TIB tol Hilltop Dr, Hiltop Circle Resurfacet from DS St East to Summitview Dr Resurfacet from Summitview Drto TIB Grant, REET Airport Wests side C Street Asphalt overlay 1 mile Dodson TBD,TIB, REET Rdi from Rd 14 NW tos Southem Cityl limits Aveneues and Streets Peachtree to Railroad Ave Construct storm drains on Patrick, Bell, Strand and Canal Asphalt, curbing, sidewalks from TBD GSIN NW toFSINW SR282 Extent Peach Treet to Dodson Road Bell Rd to Northline Rd St SE toh Hiltop Drive 282 to Dodson Ad Peach Tree Dr to Southem City limits Add signals along Alder Stat Division and Nat Washington Way; accerlation/merge. lane at SR28 ofCity Asphalt, curb, sidewalk, from 14th SW to 15thSW  FUNDING SOURCE Private donations, in-kinds services  COSTEST. YEAR $260,000 2020 $200,000 2020 $200,000 2020 $670,000 2020 $729,000 2020- $300,000 2020 $400,000 2021 $500,000 2021 $150,000 2021 $100,000 2022 $250,000 2022 $1,500,000 2023 $200,000 2023 $1,000,000 2024 $130,000 2024 $2,000,000 2025 $500,000 2025 $940,000 2025 $500,000 2025 $100,000 2025  TIB Grant, REET  2021  6 CStreet Sidewalk Project ** Construct continuous sidewalk on Complete Streets Grant  8 City-Wide Street Preservation Pulverize/Pave/Chip: Seal 9 Cherry Blossom Reconstruction Crack Fill/Chip Sealf from  TBD, REET TBD, REET TBD  10 Grandview Heights Storm Drain Project 11 3"'Avel NWI Reconstruction ** 13 Peach Tree Drive Extension 14 Canal and Strand Rd Reconstruction 15 gth Ave SE Reconstruction 17 Railroad Avel Reconstruction 18 Alder Street Signalization 19 Railroad Crossing 20 DStreet Reconstruction  12 Nat Washington Way Overlay Resurface from railroad trackst to TIB, TBD, REET  TBD, REET  Asphalt, curbs, sidewalks from TBD, TIB, REET Asphalt, curbs, sidewalks from D TBD, TIB, REET  16 Nat Washington Way Extension Construct 4-lane road from SR TBD, TIB, REET, local partnerships  Asphalt, curbs, sidewalks from TBD, REET, local partnerships  TBD, TIB, REET, local partnerships  Construct crossing at Southe end TIB, TBD, local partnerships  TIB, TBD, REET  ** Indicates new projects added this year    RESOLUTION 20-003  2020 UPDATEI OF THE SIX-YEAR CAPITAL FACILITIES PLAN  WHEREAS, pursuant to the requirements oft the laws ofthe State of Washington, the City of] Ephrata did prepare a revised Comprehensive Capital Facilities Plan for the ensuing six years; and WHEREAS, pursuant further to said law, the City Council oft the City of Ephrata being the Legislative body ofs said City, did hold al Public Hearing on said revised Comprehensive Capital Facilities Plan at BEI IT THEREFORE RESOLVED by the City Council oft the City of Ephrata, that the revised and amended Comprehensive Capital Facilities Plan for the City of Ephrata, as submitted to the City Council of the City of Ephrata, be and the same is hereby adopted, Public Hearing being held on the same at 7:00 p.m. UPON motion made by Councilmember and seconded by Councilmember oft the City Council ofthe City of Ephrata, for adoption of said Resolution 20-003, the following vote cast by the City  7:00 p.m. on JANUARY 15, 2020; and  onJ JANUARY 15,2020; and  Council of the City of Ephrata: Sarah McDonnell: Mark Wanke: Matt Moore: Will Coe:  Valli Millard: Kathleen Allstot: Tony Mora:  SAID Resolution was thereupon declared to be passed by the City Council oft the City of Ephrata this  15th ofJanuary 2020.  Bruce Reim MAYOR  Leslie Trachsler CITYCLERK    SIX-YEAR CAPITAL FACILITIES PLAN: 2020-2026  BANK TITLE 1 City Halll Expansion 2 Ephrata Heights Pressure Zone 3 New Community Center Water System Chlorination Park Improvements North Sewer Extension Beezley Hill Land  DESCRIPTION Move council chamberst to community center, expando offices REET into current council chambers Well 11, Pressure-valves and standpipe toi increase water pressure New! ERC: convertible courts, kitchen, classrooms, stage, and walking track, library combo  FUNDINGSOURCE Allb budgets, savings, Federal, grant; PWTF, Water utility, DWSRF METROParks, RCO grant: REET  COSTEST. $900,000 2024 $4,000,000 2023 $4,000,000 2026 $42,000 $500,000 2026 $5600,000 $300,000 $600,000 $20,000 $2,000,000 2024 $6,000,000 2026 $800,000 $500,000 2020- $200,000 $500,000 2020- 5900,000 3,000,000 2024 $500,000 $3,000,000 2026 $80,000 $25,000  YEAR  Add chlorination: systemt to ally wells PWTF, Water utility, DWSRF Equipment, parking, landscaping METROF Parks, RCOg grant  2020 2023 2026 2026 2020  Adds sewer servicet tol NW area Acquire land from State! DNR amphitheater, general improvements Replace/refurb chairs, funbrellas. REET New sound system Lifts Station tos serve extreme! South Sewer utility, PWTF Consolidate City! Hall, Shop, Fire, and Allbudgets, Federal, grant, Hazard Police  Sewer utility, PWTF METROParks, RCOg grant METROParks, ACO grant  8 Sports Complex Improvements HMAF Paving, restrooms,  9 Splashzone General Improvements 10 Southern Lift Station 11 City Operations Campus  mitigation programs PWTF, Water utility. DWSRF  12 Water System Supply Upgrade New supply mains tor reservoirs  2022 2025 2026 2024 2026  13 Park Improvements 74 Canal Pedestrian Bridge 15 Sidewalk Extensions 16 Downtown Park 17 Industrial Sewer Plant 18 Orchard Home Park 19 Splashzone General Improvements 20 Ephrata Recreation Center (ERC)  Equipment, parking. landscaping. METROI Parks, RCOgrant, REET  generall Improvements Pedestrian crossing tot trails asr necessary-20200 CStreet When new ERCE built, convert existing top park users New! Park tos servee extreme! SE neighborhoods Lazy River, Speed slides, pump system upgrades Roof Repair  METROR Parks, RCOg grant Streets Grant METROP Parks, RCOg grant  Add sidewalks and/orr rehabiitate METROE Parks, RCO grant, TIB-Complete  Satellite' WWTFt tos servei industrial Sewer utility, PWTF  METROParks, RCOg grant METROParks, RCO, REET REET TBD,REET  2024  2020 2020- 2026  21 General Street Improvements Crackf filling    23 Library  Building! Repairs &I Improvements REET  $80,000 $658,645 2020- $200,000  2021 2022 2023  24 Division Street Reconstruction Enghsering/Constrnuction  REET, TBD, PWTF REET, Private  - Phase II Trail System Improvements  Engnenng/Consirncton  25    RESOLUTION 20-004  2020 UPDATE OF THE THREE-YEAR TRANSPORTATION BENEFIT DISTRICT PLAN  WHEREAS, the City Council oft the City of Ephrata have established a Transportation Benefit District for WHEREAS, the voters of the City of Ephrata have approved a 0.2% sales tax for the funding of the WHEREAS, the Ephrata City Council has passed Policy 10030 to maintain transparency and WHEREAS, the Ephrata Public Works Department maintains a catalogue of all streets, rating each WHEREAS, the Ephrata City Council, following a Public Hearing, has set general apportionment goals for the upcoming construction year of 14% to preventative maintenance, 14% for reactive WHEREAS, the senior staff of the City of Ephrata has collaborated and submitted a prioritized plan of projects for the Council to consider, balancing road conditions, traffic use, area of town, and BE IT THEREFORE RESOLVED by the City Council of the City of Ephrata, that the revised and amended 2020Transportation Benefit District Plan fort the City of Ephrata, as submitted to the City Council of the City of Ephrata, be and the same is hereby adopted, Public Hearing being held on  thei improvement of transportation infrastructure in Ephrata; and  Transportation Benefit District; and  accountability in the management of the dedicated sales tax revenues; and  for needed repairs and/or replacement; and  maintenance, and 72% to be saved for future projects; and  need.  the same at 19:00 15th JANUARY 2020; and UPON motion made by Councilmember the City Council of the City of Ephrata: Sarah McDonnel!: Mark Wanke: Matt Moore: Will Coe:  and seconded by Councilmember  of the City  Council of the City of Ephrata, for adoption of said Resolution 20-004, the following vote cast by  Valli Millard: Kathleen Allstot: Tony Mora:  Resolution 20-004    SAID Resolution was thereupon declared to be passed by the City Council of the City of Ephrata  this 15th of January 2020.  Bruce Reim MAYOR  Leslie Trachsler CITY CLERK  Resolution 20-004    THREE-YEAR TRANSPORTATION BENEFIT DISTRICT PLAN: 2020-2022  2020 RANK TITLE 1 Crack Sealing 2 Pothole/Sinkhole Repairs 3 Pulverize and Pave Project  DESCRIPTION  CATEGORY Reactive  COSTEST. $10,000 $400,000 $208,000 $5,000  AREA All ALL SE ALL NE/SE  Sealing all cracks, preparation for slurry seal Preventative $15,000  Gravel, Hot/Cold mix, Concrete as needed Includees 5th and 6th Ave SE from DI to Hilltop Reactive Dr., Hilltop Dr. from 4th to new roadway, and Peachtree Dr. from Railroad to cul de sac Remainder towards 2020-onward projects Division Street Repave Project  4 Savings 5 Grant Match  Savings Reactive  2021 RANK TITLE 1 Crack Sealing 2 Pothole/Sinkhole Repairs 3 Slurry Seal  DESCRIPTION  CATEGORY Reactive  ÇOSTEST. $10,000 $10,000  AREA All All All NE N/A  Sealing all cracks, preparation for slurry seal Preventative Gravel, Hot/Cold mix, Concrete as needed  Fine, top coating for road prvious year crack- Preventative $100,000  filled roads 1st and 2nd NE  4 Reconstruction/Paving XXX  Grind and overlay full-width of Asphalt Paving Reactive Remainder towards 2020-onward projects  $400,000 $100,000  5 Savings  Savings  2022 RANK TITLE 1 Crack Sealing 2 Pothole/Sinkhole Repairs 3 Slurry Seal  DESCRIPTION  CATEGORY Reactive  COSTEST. $10,000 $10,000  AREA All All All  Sealing all cracks, preparation for slurry seal Preventative Gravel, Hot/Cold mix, Concrete as needed  Fine, top coating for road prvious year crack- Preventative $100,000  filled roads  4 Reconstruction/Paving XXX  Grind and overlay full-width of Asphalt Paving Reactive -Side roads Between Basin! Street and Cst. Remainder towards 2020-onward projects  $300,00 SW/NW $100,000  5 Savings  Savings  N/A  Resolution 20-004    DATE: 15. JANUARY 2020  ITEM: Other Items for Council Consideration  SUMMARY  1. 2020-2025 Sewer Plan: Staff has been working for several years on the most-needed updates to our sewer collection System (parts are 60+ years old) and our treatment plant [now 20-years old). The document presented is more than an executive summary, it executes the Council's direction for those improvements, including the corresponding rate changes. As always, staff has overestimated expenses and underestimated revenues fort this plan. Approval oft the plan commits the City to follow the plan, although each and every rate change, must be approved individually by the Council, each year. 2. Possible WSDOT Roundabout at SR-282 & Nat Washington: Informational. WSDOT has contacted staff regarding aj potential roundabout ati the "Walmart" intersection. The City of Ephrata participated in a previous study with' WSDOT regarding a roundabout at this location (see attached emails). WSDOT is requesting al letter of support. Staff has scheduled a public hearing for 05 FEBRUARY 2020 to discuss such al letter. WSDOT will have a representative at that meeting. If the project moves 3. Agreement with Grant County PUD: Housekeeping. This is the PUD's standard contract for use of utility poles. For, in this instance, the City's long-delayed security  forward, at full hearing and open house schedule will follow.  cameras. 2. N/A 3. N/A. Many variables.  BUDGET IMPACTS  1. +56,790,000 to Fund 424 over 10-years  RECOMMENDATON Staff recommends approval of alli items  ENABLING ACTIONS  Authorize, Confirm, or Approve and Accept. AII ltems  Ifyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    15JANUARY 2020  SEWER SYSTEM TEN-YEAR PLAN EXECUTIVE SUMMARY: 2020-2030 CAPITAL PROJECTS Ephrata has over 44-miles ofs sewer lines. Some are 50+ years old and vulnerable to collapse. Others were installed poorly and require excessive maintenance toj prevent backups. Proactive replacement and upgrade will save property damage and lower costs In2 2000, our Wastewater Treatment Facility (WWTF) was literally the state-of-the-art. However, time and technology have moved on. Lessons learned from experience will allow us to improve safety, reduce odors, increase efficiency, lower energy costs, and Sewer systems are overseen by the State Department ofEcology. Requirements, restrictions, and licensing conditions have all increased over time, necessitating changes  WHY NEW CONSTRUCTION  Safety  int the long term.  Improved Technology  allow for additional growth in Ephrata. int the collection and treatment ofsewage.  State Mandates  HISTORY  The original sewer plant for Ephrata was builti in 1948, with significant improvements in 1956 and 1972. By the late 1990s, the plant was. showing its age. Additionally, the oldj plant utilized a spray-field; where treated (yet still odorous) In 19981 Ephrata fought to join a State pilot project to build the next-generation ofs sewage plants. One ofo only five funded, our WWTF can fully reclaim all water and solids. Water is treated through natural processes, filtered, then injected back into the aquifer. Solids are likewise treated through biologic processes and applied as a crop fertilizer in nearby Douglas County. Built in 2000, the "new" WWTF was cleaner, less fragrant, and more efficient than any other However, after 20-years ofl hard duty, some parts oft the plant are nearing the end of their designed life. Also, as a pilot project, many techniques and lessons were learned via experimentation. That experience can be incorporated into new upgrades, and keep our WWTF working for many more decades. Ephrata has been working on this 10-year plan since 2016 (the very complete plan is available for review). In 2018, the Cityi initiated the funding process by applying fora Improvements in our sewer: system are separated into Collection System and Treatment System improvements.  sewage was applied top primitive "pasture" vias sprinklers..common, but not an ideal system.  plant inl history.  20-year, 2%-interest, $6.97-million loan with the State Department ofE Ecology.  CONSTRUCTION AND RATE INCREASE SCHEDULE' 2017 Sewer Plan drafted. Circulated with City and WSDOE  EVENT  RATE IMPACT +$0.00 / $37.60 +$0.00/537.85 +$0.00 / $38.90 +$0.00, / $40.05 +$0.00, / $41.05 +$1.00/ $42.05 +$1.00 / $43.05 +$1.00, / $44.05 +$1.00 / $45.05 +$1.00 / $46.05 +$0.00, / $46.05 +$0.00, / $46.05 +$0.00, / $46.05 +$0.00 / $46.05 +$0.00 / $46.05  2016 Sewer needs, upgrades identified. Work with State Department of Ecology (WSDOE) 2018 Sewer Plan approved by WSDOE, City Council. Funding application to WSDOE 2019 10-Year Plan developed, public hearings. Construction loan pre-approval given 2020 Plan approved. Old loans retired. Construction loan application. Collection Projects 4,7 2021 Engineering approved by City, WSDOE. Construction funded. Collection Project 7,8,6  2022 Construction ofall" Treatment Projects. Collection Project7 2023 Loan repayments begin. Collection Project 7 2024 Collection Projects 3,5,7 2025 Collection Projects 7,8,9 2026 Collection Project 1,7 2027 Collection Project 2,7 2028 Collection Projects 6, 7,10,11 2029 Collection Project 7,12,13 2030 Collection Projects7,14  'Annualt rate adjustments match the Consumer Price! Index 1ok keepp pace with ther ratec ofinflation; the base rate onlyi includes operation & maintenance oft the system, nof funding for  capital projects. Rate increases int this planc dor noti include future CPI: adjustments.    COLLECTION PROJECTS AND COSTS  1 E& F-Street SW Alley. Replace 2,650LF68 & 8-inch lines with 10-inch line 2 Peachtree Lane Lane. Replace 3,000LF of 10-inch line with 12-inch pipe 3 Courthouse area. Replace 425LF of 6-inch pipe with new 8-inch line Purchase two trailer-mounted sewage bypass pumps Replace telemetry systems at Walmart and Prairie Bluff lift stations 7 Annual replacement, trenchless if possible, of 500LF ofe each year  $630,000 $435,000 $130,000 $400,000 $40,000 $12,000 $50,000 $15,000 $267,000 $115,000 $61,000 $368,000 $330,000 $291,000 $3,144,000  4 Replace 1990 Camel vacuum truck (cleans, maintains, and provides emergency pumping)  8 Mobile generator for lift stations 9 L-Street NE alley. Reprofile 1,030LF ofl line 10 IS Ave. NW. Reprofile 310LF of of line 11 Middle School Road. Reprofile 140LF of ofl line 12 Swanson Addition. Reprofile 1,300LF ofr mainline 13 Crest Circle Alley. Reprofile 1,300LF of ofl line 14 Basin & C-Street Alley. Reprofile 1,200LF of line  Total Collection System Projects  TREATMENT PROJECTS AND COSTS 1 New Equalization Tank 2 Clarifier No. 1S Stamford Baffle and recoat 3 Replace SCADA system (primary control and emergency callout system) 4 Replace UV Disinfection system and associated controls 5 Two new Blowers 6 Three new Mixers 7 Insulation for Digester 8 Membrane Thickening System 9 Reconfigure Piping 10 Upgrades for Solids Treatment Room 11 MoblizatioDemolirzation 12 Engineering and Administration 13 Contingency 14 Sales Tax  $184,000 70,000 $275,000 $500,000 $88,000 $87,000 $76,000 $655,000 $31,000 $210,000 $5184,000 $774,765 $574,000 $229,560 $3,984,500  Total Treatment System Projects  RESIDENTIAL SEWER RATES COMPARED  60 50 41.05 40 30 20 10  57.58  45.95  42.05  36.54  EPHRATA 2020  EPHRATA 2021  Selah 2020  Othello 2020  Quincy 2020    pHnopoO    From: Rhodes, Ethan Fhodest@wsdotwa gov Subject: SR: 282 and Nat WAI Way Roundabout Date: 06January, 2020 at1 11:22 To: WCragogephvalaorg Craig,  Cc: Fackrell, Spencer Fackisp@wsdotwagov, Knipfer, Sterling Knplesewsdotwagoy  The Washington department of transportation has started the process of analyzing the intersection of SR 282 and Nat WA Way for a roundabout or other intersection improvement project. la am contacting you because David Kieninger (NCR Traffic Engineer) informed me you and the City of Ephrata partnered with us in the implantation  of the compact roundabout at Dodson road.  My questions are:  1. Do you currently have traffic counts for the side streets? (We can complete 2. Does the city have possible funding to partner with WSDOT for 3. Would it be possible to get a formal letter of support for a project at this Currently we are looking at getting this project funded through the I-2 program for  counts if you don't) construction/design? intersection?  collision reduction. Thanks, Ethan Rhodes NCR Scoping Engineer 509-667-3052    From: Wes Crago WCrago@ephrata org Subject: Re: SR 282 and! Nat WAY Way Roundabout Date: 08January, 2020 at 07:33 To: Rhodes, Ethan Anodest@wsdlwagoy Mike Warren MWaren@ephralaorg  Cc: Fackrell, Spencer Facwp@wsdolwagow, Knipfer, Sterling Kmplesewsdolwagw, Bill Sangster BSangster@ephvala.oy.  Ethan,  Thanks for the update. This is great news- iti is an intersection that needs traffic control.  As for your questions: takenr much closer to Basin/SR-28.  1) Wel have some counts, but none within the last 5-years, regarding traffic on side streets. Even then, the counts were 2) The City does have af funding source, our Transportation Benefit District, for partnering money. However, Ephrata contributed: $65k towards the design of a WSDOT roundabout at this location around 2005. Ephrata is open to further 3) Aletter of support is possible after 05 FEBRUARY. 2020. Ihave scheduled as short discussion on this topici for the next Council meetingi in. January. Ifi inclined (and Ithink thisi is likely) the Council will schedule aj public hearing for 05 FEB As soon asi information is available; please get me overall costs, Ephrata's proposed contribution, drawings, and a Fory your future interactions- Iwill be leaving Ephrata for Spokane at the end of January. Mike Warren will be stepping into  participation, buti ity would need tol ber negotiated and ultimately decided upon byt the Council. 2020. After receiving input, the Council could direct staff to prepare al letter of support.  construction timeline please (even estimates are useful). my role here and willl be your point of contact. Ihave cc'd Mike in this email. Thanks, Wes Wes Crago EPHRATAT CITY ADMINISTRATOR 121 ALDER STREET/EPHRATA, WAS 98823 (509) 754-4601 use oft thei intendedi recipient.  This e-mail may contain confidential and privileged information andi is sent for the sole ify you are not thei intended recipient, please contact the City of Ephratal by reply e-mail and destroy all copies of the original.    From: Rhodes, Ethan Ahodest@wsdolwagoy Subject: RE: SR 282 and Nat WAI Way Roundabout Date: 08January, 2020a ato 09:24 To: Wes Crago WCrago@ephrata.og Mike Warren MWaren@ephrata.ong  Cc: Fackrell, Spencer Fackip8wsdotwagow, Knipfer, Sterling Kmples@wscolwagow, Bill Sangster BSangstereephalaoy.  Wes,  Thanks fory your reply, and congrats on your new position. In response to each of your points: 2. Currently the NCRI regioni is pursuing funding for this project through the safety scoping process.  1.WSDOT will pursue taking counts at SR282 and Nat WAI Way  3. Would it be beneficial to have al DOTI representative attend the council meeting on 05 February 20201 to answer council  questions regarding the proposed project?  Thanks, Ethan Rhodes -Original Message--- From: Wes Crago WCrago@ephalaory Sent: Wednesday, January 8, 20207:34AM To: Rhodes, Ethan AnooesE@wsdolwagoe 8Sangsereephalaop: Mike Warren MWaren@ephralaorg Subject: Re: SR: 282 and Nat WAI Way Roundabout  Cc: Fackrell, Spencer acHspewsdolwagolo: Knipfer, Sterling kmplesewsdo.wagplo: Bill Sangster  Ethan,  Thanks for the update. This is great news- iti is ani intersection that needs traffic control.  As for your questions: taken much closer to Basin/SR-28.  1) Wel have some counts, but none within the last 5-years, regarding traffic on side streets. Event then, the counts were 2)1 The City does have a funding source, our Transportation Benefit District, for partnering money. However, Ephrata contributed -$65k towards the design of al WSDOT roundabout at this location around 2005. Ephrata is open to further 3) Aletter of support is possible after 05 FEBRUARY 2020. Ihave scheduled a short discussion on this topic for the next Council meetingi in. January. Ifi inclined (and1 Ithink thisi is likely) the Council wills schedule ap public hearing for 05 FEB As soon as information is available; please get me overall costs, Ephrata's proposed contribution, drawings, anda a Fory your future interactions- will be leaving Ephrata for Spokane at the end of. January. Mike Warren will be stepping into  participation, buti it would needt to be negotiated and ultimately decided upon by the Council. 2020. After receiving input, the Council could direct staff to prepare al letter of support.  construction timeline please (even estimates are useful). myr role! here and willl be your point of contact. Ihave cc'd Mike in this email. Thanks, Wes Wes Crago EPHRATA CITY ADMINISTRATOR 121 ALDER STREET/EPHRATA, WAS 98823 (509) 754-4601 original.  This e-mail may contain confidential and privileged information andi is sent for the sole use of thei intended recipient. Ify youa are nott thei intended recipient, please contact the City of Ephrata by reply e-mail and destroy all copies of the