EPHRATA CITY COUNCIL MAYOR BRUCEREIN MAYOR PRO-TEM WILLIAMCOE KATILEESALISTOT.SARAI: MCDONNILL., VALLIMILLAKD. MATTMOORE. TONY MORA.MARK WANKE CITY ADMINISTKATOK MIKE WARREN AGENDA FORJANUARY 20, 2021 = ZOOM - TO PARTICIPATE BY PHONE DIAL 1-253-215-8782, follow prompts City of Ephrata Meeting ID: 642-397-7833H, OR ONLINE MEPVmAY/,VTRV 6:45 PM EXECUTIVE SESSION THE CITY OFI EPHRATA CONDUCTS EXECUTIVE SESSIONS IN ACCORDANCE WITHRCW 42.30.1100F' THE OPEN PUBLIC MEETINGS. ACT 1. Litigation or potential litigation (RÇW 42.30.110(1)) 7:00PM REGULAR SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of Meeting: YES 5. Additions or corrections to published Agenda 6. Presentations: None CONSENT AGENDA II 1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: January 6, 2021 3. Approval of Special Event Application: III STAFF.COMMITTEE, & AGENCY REPORTS IV CLOSED RECORDDECISIONS RCWCHAPTERS 16,42: OPENPILIC INPUT NOT PERMITTEDI BILLS: Coe. McDonnell, Mora V PUBLIC HEARINGS I. Resolution 21-002-6 6-Year and 20-Year Capital Facilities Plan Update 1. Resolution 21-001 - Establishing Billing for Abatement of Property 2. Resolution 21-002 - 6-Year and 20-Year Capital Facilities Plan Update 3. Resolution 21-003 - Sale of City owned property Public Utility District No. 2 of VI ORDINANCES & RESOLUTIONS Grant County VII ITEMS FOR COUNCIL CONSIDERATION 1. Report on Unclaimed Property Converted to City Use 2. Status Report on Outstanding Utility Accounts VIII ITEMS FOR COUNCIL ACTION 1. Approve increase of legal fees for Marten Law and Authorize Administration to 2. Reappointment of Jenny Seig and Patti Ferguson to the Parks and Recreation 3. Authorize Amendment #2 for Professional Architectural Services for ERCRe-Roof accept proposed rate increase Commission Project IX CITY ADMINISTRATOR REPORT 1. BILLS: Coe. McDonnell, Mora CITY COUNCIL MINUTES January 06, 2021 City Council of the City of Ephrata, Grant County Washington met in regular session on January 06, 2021. The meeting was called to order at 7:00 p.m. by Mayor Due to the COVID-19 Pandemic and Governor Inslee's Proclamation 20-28, this meeting Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council Bruce Reim. isb being conducted remotely using the ZOOM video conferencing. members Mark Wanke, Matt Moore, Valli Millard, Sarah City Administrator Mike Warren, City Attorney Anna Franz, Public Works Director Bill Sangster, Community Development Director Dan Leavitt, Community Relations Director Traci Bennett, Fire Chief Jeremy Burns, Police Chief Kurt Adkinson, McDonnell, Tony Mora and Kathleen Allstot Staff Present: and City Clerk/Finance Director Leslie Trachsler Pledge of Allegiance was said. This meeting is not being recorded. No public signed up to speak. Agenda: There were no additions or corrections to the agenda. Presentations: None Motion carried. Consent Agenda: Motion was made to approve consent agenda. (m/s Moore/Allstot) Items on the consent agenda are as follows: Claims #92806 through #92838 in the amount of $139,542.89 Payroll Checks #46783 through #46796 in the amount of $49,359.36 Payroll Claims #92775 through #92793 in the amount of $261,779.22 Payroll Claims #92802 through #92805 in the amount of $105.31 Payroll Direct Debit in the amount of $5,875.00 Payroll Direct Deposit in the amount of $217,657.54 Payroll Direct Deposit iin the amount of $269.04 Claims #92774 in the amount of $14,267.56 Claims #92794 through #92801 in the amount of $821.32 Minutes of the December 16, 2020 Council meeting Special Event Applications: None 2021 at 7:00 p.m. Set Public Hearing on 6-year and 20-year Capital Facilities Plan for January 20, Ordinance 21-01 Fees and Charges for City Services: Director Trachsler gave a brief staff report. This ordinance addresses the rate increases for Sanitation and Splash Zone for 2021. Residential increases for sanitation range from 6% to 10% depending on pick-up schedule and size of container. Dumpster and Dropbox rates varied from 8% to 15%. The larger the container the higher the increase. Fees not associated with disposal Splash Zone fees would increase by 2.1%. The rates shown are inclusive of sales tax which increased in 2020 from 8.2% to 8.4%. Additionally, the fees are rounded up to the Motion to approve and accept Ordinance 21-01 entitled "Fee Schedule and Charges for Extension of Resolution 20-015 - City Hall Closure and Establishing Employee Compensation during COVID-19 Heath Crises: This Resolution was originally approved by Council on November 18, 2020 and set to expire on December 18, 2020 unless extended by Council. On December 16, 2020, Council motioned and approved to extend Resolution 20-016 through January 6, 2021. Governor Inslee has announced the "Healthy Washington - Roadmap to Recovery" which in essence continues his restrictions until each Region meets certain criteria in order to move from Phase I into Phase II. Mayor Reim requested Council extend Resolution 20-016 through February 5, Motion to extend Resolution 20-015 through February 5, 2021. (m/s Moore/McDonnell) were only increased by 2.1%. nearest quarter. City Services". (m/s Mora/Millard) Motion carried. 2021. Motion carried. City Administrator Report: None at this time. There being no further business meeting adjourned at 7:06 p.m. Bruce Reim, Mayor ATTEST: Leslie Trachsler, City Clerk DATE: January 14, 2021 Department: CityClerk/Finance Past Activity Continue to support other departments and commissions Working with Mayor/Administrator on COVID-191 related issues Utility Relief application and payment agreement form Entry level police officer vaçancy recruitment Library Re-Roof Project in final stages Prepare for work from home scenario Prepared ordinance for Sanitation and Pool fee increases Implemented process for Admin Staff to have access to their workstations to enable them to work from home Normal monthly duties Monthly Balancing of all financial transactions Prepare and submit monthly tax reports Monitor revenues/expenses of the City Monitor Budget Attend all Council Meetings Initiate Legal Publications as required Provide and monitor requests for Public Records Monitor Records retention/destruction End of Month Payroll process Monthly/Quarterly PR Reports Address Human Resource issues Support staff in their daily operations Support City Administrator Monthly Civil Service Commission meetings being conducted virtually Attend LEOFFI Disability Board monthly meetings- virtually Continue entry level police officer vacancy recruitment Continue Utility Relief application and payment agreement forms Work with Architects on ERC re-roof project and grant Researching options for new financial software upgrade for 2022 Non-essential spending has been frozen as per Council direction There are a handful of utility accounts that are substantially delinquent due to the Governors Resolution to suspend disconnections for non-payment while in the declared State of Emergency due to the COVID-19 pandemic. Monthly duties as assigned Server upgrades Future Activity application Attend Cyber Security Webinar Monitoring revenues closely Budget Concerns Other Issues City of Ephrata January 14th, 2021 Department: Public Works Field Supervisor past Activity Cleaned the head works at the waste water treatment facility. Completed monthly sewer flushing. Flushing and Sweeping city streets as needed (weather permitting). Monthly water testing. Repaired a broken waterline on Strand road and Bell road. Started mailing 3rd and final notices from a list ofresidential trees that need to be trimmed by homeowners that are hanging over roadways or sidewalks. Sanded and salted roads, and plowed Main arterial roadways after snow fall. Working on remodeling the conference room for Mike Warren's new office. Regular scheduled Park and public works maintenance, numerous funerals, and as always responded to any and all City related calls. Future Activity: Clean head works at the waste water treatment facility. Monthly sewer flushing. Daily Chlorine checks at all well sights. Monthly water testing. Clean all city drains. Sweep streets weather permitting Sand or plow streets as needed. Finish remodeling City Administrators office. Regular scheduled maintenance, and as always respond to any and all City related calls. Budget Concerns: Other Issues: Dennis Ohl Public works field supervisor Continue to monitor closely Continuing to maintain social distancing! Oity CounoDReport Parks and Reoreation JANUARX12,2021 EPHRATA PARKS & RECREATION PAST. ACTIVITX: 1. Parks Commission: a. December meeting held 2. Recreation/Community Programming: a. Sam's Dance class reinstated with COVID restrictions b. Planning of winter programs and activities began with new COVID phases C. Daddy Daughter dance canceled a. Parks closed for the season 4. Public Relations/Tourism: a. Attend Chamber retreat b. Lodging Tax award letters distrubuted 3. Parks: RFP'sawarded for city web site development pending Council approval 5. Special Events: a. None 6. Recreation Supervisor: a. Researching programs and activities with COVID-19 safety measures b. Assisting phones with utilities customers , Programmed Dam's Dance classes into Recl d. Assisted with installation of laptops 7. Splash Zone: a. Contract with RenoSys completed for pool resurfacing in 2022 FOTORE GOALS/ACTIVITX: 2. Continuing to work with and support various community groups 1. Continuing administrative duties 3. Develop a park reservation system 4. Develop tree replacement program 5. Update Park Master Plan 6. Surviving COVID lock down City of Ephrata Department of Planning and Building Permits Issue Issue Date Owner Dec-20 Fee (less State Fee) Permit Parcel Contractor Solgen Power Veniamin Location Work Done Valuation 1105 Sunset solar panel $ 366 Strand SFR 1095 Basin 20-265 140700000 12/7/2020/Martin Flynn LLC 20-271 141114000 12/2/2020,Veniamin Babak Babak 20-281 140373000 12/2/2020Loyd Burleson Lenssen Inc sW 8,835.00 $ 280.19 $ 192,934.00 $ 5,695.89 Wall Repair $ 20,000.00 $ 461.88 Ephrata 20-282 140137000 122/2020/Machineny Quincy Heating 1299ASE Gas Furnace $ 1,000.00 $ 58.30 Kenneth Complete Cosmetic 20-284 140371000 12/2/2020/Kenneth McLain McLain 1080CSW Upstairs $ 22,000.00 $ 502.25 20-285 130383000 12/2/2020/Korey. Judkins Brian Schoo 350 Statter Deck 20-286 131252000 12/11/2020Dana Hebdon Dana Hebdon 166ESE Remod. $ $ $ $ $ $ 8,500.00 $ 239.82 3,300.00 $ 138.88 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 5,000.00 $ 209.97 300.00 $ $ 10,000.00 $ $ 276,869.00 $ 7,794.83 Peter & Mary Peter Jacob & Michelle 20-287 140124644 12/12020Loeffelbein 20-288 131586306 12/2/2020/Bang Loeffelbein 8078thNE Shed 29.30 11.85 38.00 29.30 58.05 Dircios 240JSE Fence 2480 Basin 53IVyNE ReRoof 3407th NW Dugouts $ 2083 Basin 20-289 130845000 12/2/2020Rachel Myrick Rachel Myrick 225ESW Driveway $ 20-290 130537010 12/4/2020Emanuel Ozorio Eamnuel Ozorio/sW #38 Shed Karen & Allen Heavenly Ephrata School Ephrata School 20-291 130924000 12/82020leverkropp 20-292 131592000 12/22/2020Dist. 20-293 130510000 12/22/2020Kevin Burck Roofing Dist. Soccer Wall Signs $ Kevin Burck sW 29.30 11.85 20-296 140124709 12/31/2020Blake Kliphardt Cortez Fencing 1012 8th NE Fence Total Leslie Trachsler From: Sent: To: Subject: Attachments: Terri Moncrief Moncteleepnataorg, Tuesday, January 12, 202112:58PM Leslie Trachsler FW: Association of Grant County City and Towns meeting Agenda 01 2521 zoom.docx; AGCCT By Laws w amend of 1988.pdf This message was sent from outside the company by someone with a display name matching a user in your organization. Please do not click links or open attachments unless you recognize the source of this email and know the content is safe. [External Email) From: Kristine Shuler snuerecoladenor Sent: Tuesday, January12,20219.02AM To: Kriss Shuler snuerediyphwardenor Subject: Association of Grant County City and Towns meeting CAUTION: External Email [External Email) Greetings, ***PLEASE PASS ON TO ALL ELECTED OFFICIALS OF YOUR COMMUNITY This is notice is being sent to the contact that I have been given for each town/city. Updates can be sent to me or AGCCT President Mark Wanke has called the meeting of the Association of Grant County Cities and Towns for, Monday- January 25, 2021 at 6:30 PM by ZOOM. The zoom connection information is listed below in this email and will be The agenda is attached as well as the current By-Laws. During this virtual meeting, elections of officers will take place. The meeting will need a quorum of five (5) member cities for voting. Jennifer will have virtual voting available Thank you for your time and attention to this matter. As you may or may not know, Grant County is the only County in the State of Washington that has an Association of its cities and towns. We have a additional email addresses. operated by Jennifer Schober from the City of Moses Lake. during the meeting. collective voice. Respectfully: sent, Kristine Shuler, acting Secretary/Treasurer. htps//ctyofmlzoom.u/192125486155 Join Zoom Meeting Meeting ID:921 25486155 Passcode: 537103 One tap mobile 12532158782,92125486155H. *537103# US (Tacoma) 1669909128,921254861556..537103: US (San. Jose) Dial by your location +1253215 8782 US (Tacoma) +1 669 9009128 US (San Jose) +1 346 248 7799 US (Houston) +1 301715 8592 US (Washington D.C) +1 312 626 6799 US (Chicago) +1 6465588656 US (New) York) Meeting ID:92125486155 Passcode: 537103 Findy your local number: itips/ctvofmlzcom.US/V/D8V/0Zc1 Kristine Shuler City of Warden 121 S Main Street Warden, WA 98857 PH 509.349.2326 Cell 509.750.1946 shulerectyolwarenog City Administrator Clerk-Treasurer AGENDA Association of Grant County Cities & Towns Date I time 01/25/2021 16:30 PMI Meeting called by Pres. Mark Wanke Association Members Town of Coulee City Town of Coulee Dam I City of Electric City I City of Ephrata I City of George I City of Grand Coulee I Town of Hartline I Town of Krupp I City of Mattawa I City of Moses Lake I City of Quincy I City of Royal City ICity of Soap Lake I City of Warden Town of Wilson Creek Host - Zoom Only Meeting Monday - January 25, 2021 at 6:30 PM 1. Welcome / Call Meeting to Order - President Mark Wanke 2. Approval of Minutes- 4. President's Report: 3. Treasurer's Report: As of December 31, 2020 A. Annual Report - Secretary of State fee B. AGCCTDues C.l Introduction of Katherine Kenison and Anna Franz Legislative Updates Municipal Court Clerk issue D.AGCCT Elections - 2 year term (Nominations from the Floor) President Vice-President Secretary- Treasurer officers with minutes of elections. F.A AGCCT By-Laws Update E.B Banking Information - Update signature cards with updated Discussion of possible updates 1. Notification to members by electronic mail 2. Digital Meetings/ Digital Voting 5. Establish Next Meeting Date and Style (Virtual or In Person) 6. Adjourn BY-LAWS OF ASSOCIATION OF GRANT COUNY CITIES AND TOWNS Date: December 10, 1987 ARTICLE I - NAME The name of the organization shall be the ASSOCIATION OF GRANT Association shall be the address of an individual of the entity, which semi-annually is selected as secretary of the Association. COUNTY CITIES AND TOWNS. The registered office of this ARTICIE II - PURPOSE The ASSOCIATION OF GRANT COUNTY CITIES AND TOWNS shall be an organization comprised of all cities and towns of Grant County which meet to discuss common problems and concerns among member cities and towns and related jurisdictions; obtains greater understanding and coordination of efforts among cities; increases the knowledge of municipal, county and state governmental services and programs among cities; and assists the ASSOCIATION OF WASHINGTON CITIES AND TOWNS in its programs and activities. ARTICLE III - MEMBERSHIP The membership shall be in the name of the city or town with each city or town having one vote. ARTICLE IV = DUES after March 1. ARTICLE V = MEETINGS The annual dues of this Association shall be $25.00 per city or town, payable on or before January 1 of each year and delinquent Section 1. Regular Meetings. The ASSOCIATION OF GRANT COUNTY CITIES AND TOWNS shall meet at least quarterly at a time and location within Grant County as designated by the Association may be held on the call of the president, accompanied by requests from three (3), member cities or towns. Written notice of a special meeting shall be mailed to member cities or towns at least three (3) days prior to president of this Association. Section 2. Spegial Meetings. Special meetings of the any such special meeting; provided, however, in an extraordinary or emergency situation, the president shall have the discretion of notifying aities of such special Section 3. Rules of Order. Robert's Rules of Order shall apply at any meeting of the Association where parliamentary meeting by telephone. rules or procedures are involved. ARTICLE VI = VOTING/QUORUM- Segtion 1. Voting. As membership is by a only. one vote shall be cast by a city or town city and the vote shall be that of an elected official provided the transaction of business at a special or regular this Association, it shall be necessary to have five meeting of of the member cities or towns represented at the meeting. (5) or town, annual dues have been paid. Section 2. Quorum. To constitute a quorum for the ARTICLE VII - OFFICERS AND_TERMS. Section 1. Number of orficar/Flestion, The officers of this Association shall consist of the president and acetary/Ereasurer. Terms of office shall be for two (2) years. The officers shall be elected at the first of this Association to commence serving their terms meeting office effective the next meeting. Only elected officials of of member cities of the Association shall be eligible to hold the office of president. precluded from casting a vote. Section 2. Nominations for Office. The president shal not be Not less than thirty (30) days prior to the first meeting of each even numbered year, the secretary shall remind each member by mail to submit by, mail prior to the next meeting or in person at that meeting any names for the office of president and/or offers to serve as ecstary/craaurer. Nothing contained herein shall prevent nominations from the floor. officers of this Association shall be filled by a vote of the membership on nominations submitted by the remaining Section 4. Duties of Officers. The respective duties of Section 3. Vacancies. Vacancies in the positions of officers. the officers of this Association shall be: President - To preside at regular and special meetings; to determine the location and program for each meeting; to appoint special committees as necessary approve and sign resolutions passed by the Association; take such actions on behalf of the Association as may be airected by vote of the membership at regular or special meetings. Begratary/Pzeasurer To record the minutes of regular and special meetings; to mail notices of meetings to members and receive reservations for such meetings; coordinate arrangements with the host city for the meetings, such as number of reservations, method of payment, facilities, etc.; make annual billing for dues to the members of the Association; receive and deposit the monies therefrom into the checking account established by the ecratary/treasurer, make disbursements therefrom for Association expenditures, as necessaryi and make an annual report as to the status of the treasury of the Association at the February meeting. ARTICLE VIII - AMENDMENT OF BY-LAWS. These By-Laws may be amended upon a majority vote of the member cities of this Association, provided that notice of any proposed amendment shall be mailed to the member cities at least twenty (20) days prior to the meeting at which the vote on such proposed amendment(s) is to be taken. PASSED AND APPROVED this IK day of Mecemker 1987. ASSOCIATION OF GRANT COUNTY CITIES AND TOWNS Secretary/Fraasurer E PROPOSED AMENDMENT TO BY-LAWS OF ASSOCIATION OF GRANT COUNTY CITIES AND TOWNS ARTICLE VII, Sections 1, 2 and 4 are proposed for amendment. ARTICIE VII, Sections 1, 2 and 4 provide: ARTICIE VII - OFFICERS AND TERMS. Section 1. Number of officarm/Flection. The officers of this Assodiation shall consist of the president and mecretary/Ereasurer. Terms of office shall be for two (2) years. The officers shall be elected at the first meeting of this Association to commence serving their terms of office effective the next meeting. Only elected officials of member cities of the Association shall be eligible to hold the office of president. precluded from casting a vote. Section 2. Nominations for Office. The president shal not be Not less than thirty (30) days prior to the first meeting of each even numbered year, the secretary shall remind each member by mail to submit by. mail prior to the next meeting or in person at that meeting any names for the office of president and/or offers to serve as ecrstary/treasurer. Nothing contained herein shall prevent nominations from the floor. Section 4. Duties of Officers. The respective duties of the officers of this Association shall be: President - To preside at regular and special meetings; to determine the location and program for each meeting: to appoint special committees as necessary, approve and sign resolutions passed by the Associationi take such actions on behaif of the Association as may be directed by vote of the membership at Racratary/reasurer - To record the minutes of regular and special meetings; to mail notices of meetings to members and receive reservations for such meetings; coordinate arrangements with the host city for the meetings, such as number of reservations, regular or special meetings. method of payment, facilities, etc.: make annual billing for dues to the members of the Association; receive and deposit the monies therefrom into the checking account established by the cratary/treasurer, make disbursements therefrom for Association expenditures, as necessaryi and make an annual. report as to the status of the treasury of the Association at the February meeting. ARTICLE VII, Sections 1, 2 and 4 are proposed to read as follows: Section 1. Number of offioarm/Bleation. The officers of this Association shall consist of the president, office shall be for two (2) years. The officers shall be elected at the first meeting of this Association to commence serving their terms of office effective the next meeting. Only elected officials of member cities of the Association shall be eligible to hold the office of presidentand vice president. Neither the president nor vice president shall not be precluded from casting vice president and secretary/trensurer. Terms of a vote. Section 2. Nominations for Office. Not less than thirty (30) days prior to the first meeting of each even numbered year, the secretary shall remind each member by mail to submit by mail prior to the next meeting or in person at that meeting any names for the office of president, vice president and/or offers to serve as edetary/treasurer. Nothing contained herein shall prevent nominations from the Section 4. Duties of Officers. The respective duties of floor. the officers of this Association shall be: President - To preside at regular and special meetings; to determine the location and program for each meeting; to appoint special committees as necessaryi approve and sign resolutions passed by the Association; take such actions on behaif of the Association as may be directed by vote of the membership at Vice President - To perform the duties of the president during the president's absence or soretary/ressuer - To record the minutes of regular and special meetings; to mail notices of meetings to members and receive regular or special meetings. inability to serve. reservations for such meetings; coordinate arrangements with the host city for the meetings, such as number of reservations, method of payment, facilities, etc.; make annual billing for dues to the members of the Association; receive and deposit the monies therefrom into the checking account established by the eoretary/treasurer, make aisbursements therefrom for Association expenditures, as necessaryi and make an annual report as to the status of the treasury of the Association at the February meeting. DATED this 55k day of April - 1988. ASSOCIATION OF GRANT COUNTY CITIES AND TOWNS AhA A DATE: January 20, 2021 ITEM: Public Hearing SUMMARY 1. Update to the 6-year Capital Facilities Plan-Public facilities are those physical improvements that are constructed primarily by the City and provide the basic urban services of Ephrata. The Growth Management Act (GMA) requires that communities plan for capital facilities to ensure that adequate levels of facilities and services are in place to support development at the time of occupancy or use. BUDGET IMPACTS Unknown at this time RECOMMENDATION Staff recommends acceptance and approval of all Items. ENABLING ACTIONS Motion to. Authorize, Confirm, or Approve and Accept All Items. lfyou) have any questions, concerns, or require additional information; please contact me prior to the meeting. DEPHV CITY OF EPHRATA STAFF REPORT Mayor and City Council, Mike Warren, City Manager January 12, 2021 Public Hearing To: From: Date: Proceeding Type: Subject: Daniel Leavitt, Community Development Director Update to the 6-year and 20-year Capital Facilities Plans Legislative History: January 20, 2021 First Presentation: Requested Action: Staff Report Summary Hold Public Hearing and Approve Resolution for the 6-year and 20-year Capital Facilities Plans Update The Capital Facilities Plan (CFP) is a long-range financial plan of six (6) years or more years that allows the City to prioritize public projects and identify funding sources. The CFP doesn't commit the City to a particular expenditure for a specific year. It allows the City some flexibility ins scheduling projects based on need or funding opportunities and doesn't lock the City into Public facilities are those physical improvements that are constructed primarily by the Cityand provide the basic urban services of Ephrata. The Growth Management Act (GMA) requires that communities plan for capital facilities to ensure that adequate levels of facilities and services are in place to support development at time of occupancy or use. Growth Management requires jurisdictions planning under GMA to include a capital facilities element intheir comprehensive landuse plans. The 20-year Capital Facilities Plani isi found int the capital projects that may notl be needed at time of funding. facilities element of the comprenensive plan. Financial Implications The 6-year and 20-year plans provide a framework for decision makers about what to buy, when to buy, how to pay fori it. Italso provides a mechanism to help prioritize capital projects and match projects with the local budget and funding options such as grants or loans. Pageiof2 Staff Recommendation Staff recommends approving the resolution as presented. Attachments A B C Resolution 21-002 6-year Comprehensive Capital Facilities Plan 20-year Capital Facilities Plan and other updated portions of the Capital Facilities Element Legal Review The following documents are attached and subject to legal review: Date Reviewed byLegal Counsel 12/9/20 Type of Document Resolution Title of Document Resolution 21-002 Page 2of2 Resolution No. 21-001 AI RESOLUTION RECOMMENDING APPROVAL OF AN AMENDMENTTOTHE CAPITAL FACILITIES ELEMENT OF THE EPHRATA COMPREHENSIVE LAND USE PLAN FINDINGS: I. WHEREAS, the Ephrata Planning Commission has reviewed the update to the 20-year Capital Facilities Plan as proposed by the City of Ephrata Community Development Director. 2. WHEREAS, the Ephrata Planning Commission held a duly noticed public hearing on January 14, 2021, to receive comment on the proposed update to the 20-year Capital Facilities Plan and no 3. WHEREAS, the Ephrata Planning Commission finds that it is in the public interest to adopt the amendments to the 20-year Capital Facilities Plan as found in the Capital Facilities Element of the person from the public participated in the public hearing. Ephrata Comprehensive Land Use Plan. THE EPHRATA PLANNING COMMISSION DOES HEREBY RESOLVE AS FOLLOWS: 1. The Ephrata Planning Commission recommends that the Ephrata City Council approve the proposed amendments to the Capital Facilities Element of the Ephrata Comprehensive Land Use THIS RESOLUTION was passed and adopted at the regular meeting of the Planning Commission of the Plan, attached to this resolution as Exhibit A. City of Ephrata, Washington on the 14th day of January, 2021. gh Joe Dennis, Chair ATTEST: Stacy Hooper, Secretary RESOLUTION 21-002 2021 UPDATE OF THE SIX-YEAR and TWENTY-YEAR CAPITAL FACILITIES PLAN WHEREAS, pursuant to the requirements of the laws of the State of Washington, the City of Ephrata did prepare a revised Comprehensive Capital Facilities Plan for the ensuing six years as well as an amendment to the Capital Facilities Element 20-year Capital Facilities Plan as found in WHEREAS, pursuant further to said law, the City Council of the City of Ephrata being the Legislative body of said City, did hold a Public Hearing on said revised Comprehensive Capital BE IT THEREFORE RESOLVED by the City Council of the City of Ephrata, that the revised and amended 6-year and 20-year Comprehensive Capital Facilities Plans for the City of Ephrata, as submitted to the City Council of the City of Ephrata, be and the same is hereby adopted, Public the Comprehensive Land Use Plan; and Facilities Plans at 7:00 p.m. on January 20, 2021; and Hearing being held on the same at 7:00 p.m. on January 20, 2021; and UPON motion made by Councilmember the City Council of the City of Ephrata: and seconded by Councilmember of the City Council of the City of Ephrata, for adoption of said Resolution 21-002, the following vote cast by Sarah McDonnell: Mark Wanke: Matt Moore: Will Coe: Valli Millard: Kathleen Allstot: Tony Mora: SAID Resolution was thereupon declared to be passed by the City Council of the City of Ephrata this 20+h of. January 2021. Bruce Reim MAYOR Leslie Trachsler CITY CLERK SIX-YEAR COMPREHENSIVE CAPITAL FACILITIES PLAN: 2021-2026 2021 Estimated Cost $150,000 $13,300 $25,000 $250,000 $2,250,000 $15,000 $75,000 $50,000 $75,000 $2,500,000 $50,000 $1,200,000 $150,000 Project ERCF Roof New Pump/ Diving Board Park Improvements General Street Improvements 5th and 6th Ave, Hilltop Drive Sewer Treatment Facility Upgrades-Year1 City Website Upgrade Pool Resurface Savings Fire Equipment Savings Police Vehicles Sewer Main Rehabilitation Sewer' Vacl Truck Savings East Division Overlay New City Hall Land Acquisition Description Remove and replace existing roof Improvements to Splashzone Equipment, parking, landscaping, etc. Crack-filling and pothole repair Pulverize and regrade existing asphalt New UVI lights, Bypass pond, and Digester improvements Replace and upgrade City website First year of saving for pool resurface Savings for major purchase or improvement Purchase 2 new vehicles Replace, reroute, or reline existing sewer mains Asphalt overlay and sidewalk ramp improvements General Fund Funding Source REET1 REET1 TBD,REET TBD Ecology SRF Loan Tax and Wate/Sanitation/sewer REET Equipment Rental Fees/Gen. Fund Equipment Rental Fees Ecology SRF Loan Equipment Rental Fees TIB,TBD Savings METRO Parks, RCO Grant, REET $100,000 2022 Estimated Cost $25,000 $50,000 $4,000,000 $200,000 $77,250 $200,000 $2,250,000 Project Parkl Improvements General Street Improvements Fire Equipment Savings Ephrata Heights Pressure Zone Peachtree Drive Police Vehicles Sewer Treatment Facility Upgrades- Year2 Description Equipment, parking, landscaping, etc. Crack-filling and pothole repair Savings for major purchase or improvement New well andr reservoir Pulverize & Repave Purchase 2 new vehicles New UVI lights, Bypass pond, and Digester improvements Funding Source METRO Parks, RCO Grant, REET $100,000 TBD, REET Equipment Rental Fees/Gen. Fund PWFT, Water Utility, DWSRF TBD Funds Equipment Rental Fees Ecology SRF Loan 2023 Estimated Cost $800,000 $250,000 $50,000 $80,000 $120,000 $25,000 $200,000 $100,000 $400,000 Project Description New supply mains to reservoirs Reconstruction to City Standards Savings for major purchase or improvement Purchase 2 new vehicles Asphalt overlay of 1 mile of Dodson Road Crack-filling and pothole repair Pulverize and repave 1st and 2nd NE Equipment, parking, landscaping, etc. Maintenance and general improvements Funding Source PWFT, Water Utility, DWSRF,TBD TBD Equipment Rental Fees/Gen. Fund Equipment Rental Fees TBD by County TBD, REET TBD METRO Parks, RCO Grant QUADCO and others Water System Supply Upgrade DStreet SW Reconstruction Fire Equipment Savings Police Vehicles Dodson Road Overlay General Street Improvements Street Preservation Project Park Improvements Beezley Hill Trail 2024 Estimated Cost $300,000 $500,000 $50,000 $82,500 $100,000 $500,000 $25,000 $300,000 Project 9th Street SE Reconstruction Nat Wash. Way Hill Overlay Fire Equipment Savings Police Vehicles Park Improvements Orchard Home Park General Street Improvements 3rd Ave NW Reconstruction Description Reconstruct to current City standards Grind and Asphalt overlay Savings for major purchase or improvement Purchase 2 new vehicles Equipment, parking, landscaping, etc. New Park to serve SE neighborhoods Crack-filling and pothole repair Reconstruct to current City standards Funding Source TIB, TBD, Savings, Private TIB,TBD Equipment Rental Fees/Gen. Fund Equipment Rental Fees METRO Parks, RCO Grant METRO Parks, RCO Grant TBD, REET TBD 2025 Estimated Cost $700,000 $50,000 $100,000 $85,000 $200,000 $25,000 $7,000,000 Project Canal and! Strand Road Reconstruction Fire Equipment Savings Park Improvements Police Vehicies Project General Street Improvements New City Hall, Fire Station, and Police Station Description Funding Source TBD, others Equipment Rental Fees/Gen. Fund METRO Parks, RCO Grant Equipment Rental Fees TIB/State Grant/TBD Funds TBD, REET Bond, Grants, General Fund Reconstruct to current City standards Savings for major purchase or improvement Equipment, parking, landscaping, etc. Purchase 2r new vehicles Rd Crack-filling and pothole repair Construction ofr new City Hall, Police, and Fire buildings Grandview Heights Storm Drain Curbing on Patrick Rd, Bell, Strand, and Canal Street Preservation Project Basin to CSt. sides streets- pulverize and repave TBD $400,000 2026 Estimated Cost $500,000 $50,000 $250,000 $300,000 $87,500 $600,000 $200,000 $25,000 $100,000 $3,000,000 Project Peach Tree Extension Fire Equipment Savings DStreet SW Reconstruction Beezley Hill Land Police Vehicles Sports Complex Improvements Canal Pedestrian Bridge General Street Improvements Park Improvements Splashzone General Improvements Description Funding Source TIB,TBD Equipment Rental Fees/Gen. Fund TBD Acquire land from DNR Equipment Rental Fees METRO Parks, RCO Grant METRO Parks, RCO Grant TBD,REET METRO Parks, RCO Grant METRO Parks, RCO, REET Complete Peach Tree to current City Standards Savings for major purchase or improvement Reconstruct to City standards Acquire land for DNR Purchase 2 new vehicles HMA paving, restrooms, amphitheater, general improvements Pedestrian crossing to trails Crack-filling, pothole repair Equipment, parking, landscaping, etc. Lazy River, Speed Slides, pump and system upgrades The Land Use Plan serves as a guide for upgrading, extending and developing new facilities as growth takes place. The planned densities for residential and other development will be appropriately reflected in each project during planning and implementation of improvements to Ephrata's public facilities. Therefore, this Capital Facilities Plan presents a program to be undertaken during the next 20 years (2018 2038 2021-2041) which will also have an even longer term impact upon growth because most public facilities have a "life" expectancy well beyond this 20 year GMA planning period. This CFP is consistent with public expectations and the Goals, Objectives and Policies of the Ephrata Urban Area Comprehensive Plan's Land Use and other Elements to satisfy the requirements of the state's Iti is anticipated that the City Council will continue to consider and update this CFP on an annual basis to reflect current goals and the realistic financing capabilities of the City of Ephrata. The Council will consider the Annual CFP program budget each year in conjunction with a review of the City's operating budget sO that operation and maintenance costs and the CFP can be addressed simultaneously in the annual City budgeting process. CAPITAL NEEDS FOR PUBLIC WORKS AND COMMUNITY FACILITIES Projects listed in this Capital Facilities Plan were divided into three major groups for consideration after it has been determined that each project is consistent with and will contribute to implementation of other elements of Growth Management Act. the comprenensive Plan for the Ephrata UGA. 1. Those which have the highest priority and need be undertaken in the 2. Proposals which should be undertaken sometime during the Short Term (6 yr) 2018-2024 2021-2026 capital facilities planning period. 3. Projects which should be anticipated beyond the next 6 years within Another motivating factor in project selection is economic development. As potential customers become available to city utilities the City often times is current fiscal year; the Growth Management Act time frame of 20 years. City of Ephrata Comprehensive Plan Capital Facilities-1 2021 Update asked to participate in these extensions. Under current policy the City only gets involved in supply infrastructure with the application of surcharges to the effective area. This policy will be revised consistent with the new GMA requirements SO that future extensions are not subsidized by other utility customers. These projects do not rank as high as other identified projects, but the City realizes that to maintain orderly growth participation may be Capital facilities planning is not a one-time only effort, it is an ongoing process with new capital budgets to be considered for adoption by the City Council during each upcoming fiscal year. The project and funding element of this Capital Facilities Plan will be updated every year to reflect changing community needs and funding abilities of the City of Ephrata and the Ephrata School District. Each year a new capital facilities project and funding list will be submitted to the City Council for adoption as the Capital Budget for each subsequent fiscal year. The project list for the additional years covered by the City of Ephrata Capital Facilities Plan will be reviewed and updated to reflect any new capital needs that may be identified to solve emerging problems in the community and continue to appropriately support growth activities in accordance with the Ephrata UGA Land Use Plan. The City of Ephrata is committed to conform to all applicable Federal, State and local rules and regulations. Obviously to preserve the public health and safety many projects are rated and driven by these criteria. To preserve adequate access as well health and safety factors are the primary motivator for the projects that rank the highest on the capital improvement lists. The City of Ephrata has always taken great pride in all of its facilities and a strong commitment to improve as well as maintain those facilities has been surmount. The City has always relied on its own resources for maintenance, but obviously when facilities can no longer be maintained they must be replaced. Other sources of funding then become the only viable way of The process undertaken to produce this initial Capital Facilities Plan is anticipated to also satisfy the general requirements for participation in state and federal programs which provide grant or loan funding. The City of Ephrata and the Ephrata School District will not be able to pay for many of the public works projects proposed in this plan without obtaining financial needed. replacing these facilities. assistance. City of Ephrata Comprehensive Plan Capital Facilities-2 2021 Update In determining the capital facilities needs for this initial CFP for the City of Ephrata, a comprehensive list of community facility projects from the following public works systems and community services were considered: Street, Bridge & Storm Sewer System Water System Sewer System Park & Recreation Community Facilities Public Schools IDENTIFICATION, PRECIPITATION AND COORDINATION The development of this CFP by the City Council provides the City of Ephrata with the direction necessary to accommodate its capital improvement needs for the next 20 years and beyond. A comprehensive list of capital needs based on Growth Management Goals, to make up the "Priority Projects" list in this "2018 2038 2021-2041 Capital Facilities Plan" for the City of In addition, an evaluation of each project's status regarding necessary planning, engineering, permitting status and other considerations were done to determine project "readiness" for inclusion in the CFP. A priority listing of the appropriate projects is provided in the following illustrations for 2018 2019,2020,2021 2022 and 2023 m1202mImAas 2026. with estimated project costs and the anticipated sources of funding indicated for each project. The projects, estimated costs and sources of funding for the Long-Term (20-yr) 20182038 2021-2041 Capital Facilities Plan for the City of Ephrata and Ephrata School District was prepared utilizing the best available information and making simple projections to estimate some costs. These projects will be refined on this CFP planning Ephrata. process is carried out in the future. INTRODUCTION Capital Facilities Plan As part of the Growth Management Act of 1990, a Capital Facilities Plan (CFP) must be prepared in conjunction with the comprehensive plan. A CFP is used to determine if the existing and proposed facilities that are mandated City of Ephrata Comprehensive Plan Capital Facilities-3 2021 Update by the population and land-use projections established in the comprehensive plan will be supported by the revenue generated by the City. In other words, ifthe costs of the proposed facility improvements exceed the revenue, the City must either a) reduce its level of service standards, b) reduce its costs, c) increase its revenue, or d) the comprenensive plan land use elements must be modified in order to balance development with affordable capital facilities. By planning for capital facilities and their associated costs, the City can: Integrate the need for capital facilities in the annual budget (for design, construction, operation, maintenance, etc.). Utilize available revenue sources for funding of capital facilities (impact fees, service charges, etc.), especially for revenue sources (i.e. Public Works Trust Funds) that require a CFP plan in order to be eligible for Provide the timely development of capital facilities for the land development that the City envisions in their comprehensive plan. Meet the "concurrency" requirements which stipulate that sufficient public facility capacity must be available concurrent with proposed development, sO that the level of service is not reduced below the loans. standards adopted by the City. The CFP will help the City resolve growth management issues, relating to its funding, by enabling the City to objectively evaluate its existing facilities and the need to accommodate growth at an acceptable level of service. The goal of capital facilities planning is to provide the community with a guideline to completing proposed facility improvements SO that the community may effectively accommodate growth within the UGA. It makes sense to allow for this growth at a rate in which the growth can economically support itself. It does not make sense, however, to let the growth control the economics. In other words, all capital facility improvements must be completed with the "big picture" in mind. It will cost the City more in the future to upgrade capital facility improvements that were completed to lesser standards in order to save money. All capital improvements must be made in accordance with the policies described herein. 2017 Preject Estimated Cost Funding-Source City of Ephrata Comprehensive Plan Capital Facilities- 4 2021 Update Beezley-Hi-Trail asASHRaSA28WaerManRepsement PAvenve.W-RebuN 3"Avenwe-SWRebuNd Wel-Chlorinalion.Pioject-Phase- DowRiowR-Tiee-Revllizaltion-Piejeet DesSenseonPot8end A-AGORMA-AENA90AWayovena 259e-maichon--Avenue-W-Desiga Counly-Pivate,CHy City,DWISRE TIB TIB City GF,DNR REET1 REET2 REET2 $260,000 $2,700,000 $500,000 $300,000 $150,000 $50,000 $91,000 $29,500 $12,700 2018 Preject DMBion-SteetOvenay Satellie-Fire-Siation CheryBlessom.DAve-Reconsiueion ESEPCUBZOMAPeRA WelChorination.Pioject-Phase2 WaerSystemPanupdae Por-Aviation-Park Debt-Service-On-Pe0-BORG PROPaMEMaserPan 259emaich.on1"Avenue-NW.Ovesay Estimated Cost $1,000,000 $300,000 $500,000 $150,000 $1,020,000 $150,000 $80,000 $180,000 $93,000 $20,000 $97,300 Funding-Souree TIB Bond City TIB DSRE Gity Gity REET REET1 REET-2 REET2 ee-PresenalionProjoasessa-Pepareand.Chp-Sea), 2019 Project Estimated Gost $500,000 $1,000,000 $500,000 $500,000 $2,000,000 $150,000 $2,120,000 $72,000 $59,000 Funding Souree City City City City City,Private Gity City REET1 REET2 4Wagonwyoel, Canalamd-SHand-RoadRoad-Reconsiructen Falroa6-AVeAHe-ROCORSHCHOA AMNPSER.RAnaeN New-Ephrata-Reereaton-Center Wel-CHFatiOR.PIeject,Phase3 WeH-Ne.1 Street-Lights SHeUgMe,SHestOEM 2020 City of Ephrata Comprehensive Plan Capital Facilities 5 2021 Update Estimated Cest $1,000,000 $400,000 $500,000 $200,000 $100,000 $50,000 $230,000 $72,000 $59,000 Project Canal-Crossing to Grandviow Heights Dedsonf Road Overlay South Ephrata Railroad Grossing Peach Tree Drive Extension Grandview-Heighs. Storm Drain Project Add-Manholes te Sewer-System Orchard Hemes Park A-tpAadDwespnen Street-Lights UpMASeOEM Funding Source LID City City City,Private City Gity-Censtruction mpactFee,REET REET1 REET-2 2021 Project Estimated Cost $350,000 $2,000,000 $100,000 $400,000 $280,000 Funding-Source GHy-Construction City,Private City City REET Lift Station-South-ol Sewer Plant Nat WagenWayEenaon D-Street SH Reconstruction Paving-Projest 2022 Project S"-and-6"-Ave-r HHopand.Peashiree: Dive-Pulverize-and Prairie BMPaRKAsgusonandDoyalopmant Estimated Cost $250,000 $250,000 $940,000 $400,000 $1,000,000 $150,000 Funding-Source TB,CiyCeunty City Giy,WSDOT City TB,County G,DonaHon,Grant asCOAAHAPAN 3--Avenue-NW-Reconstruelion AserSretsgnaisalon Cena-PalodCieseng DodsonRoaw.denng-SA28CHPmA OasE-Pa-mpovemeNs 2023 Project asyPier-Pot-Pigeet Estimated Cost $2,000,000 Funding Source City-Private City of Ephrata Comprehensive Plan Capital Facilities-6 2021 Update LASAIo-PoNditPhas Waler-Reclamalon-Plantupgrade AHPAR-mPwemeNS PWTF,Bend,EDA 006,Ceaa.PWIE GF,Donation,Grant $2,000,000 $1,500,000 $100,000 2024 Preject Estimated Cost $2,500,000 $150,000 FundingSource DOE GF,Donation,Grant Sterm-WaterTreatment-Faeily atwayPass-mpoemene 2025 Project dor-PecratonCente: eAe/HILGRSAOPENON Estimated Cost $4,000,000 $276,000 Funding Source Gity-Private GF,RCO,Grant 2026 Project DOWPPWAPARFSqVare Sorage-eSeOHSE 2027 Prejeet Estimated Cost $2,000,000 $1,100,000 Funding-Source AG,Private,Ciy DWSRE Estimated Cost $4,000,000 $50,000 Funding-Source Bond,Ciy-Funds GF,Donation,Grant eWMwnopalFacHyGOvemeniCeme: CHy-Cemplex-PaFkDevelopment 2028 Project Estimated Cost Funding Source City of Ephrata Comprehensive Plan Capital Facilities-7 2021 Update Replace Water Main te Reservoir #2 LonsPaskimpovemans DSRE GF,Denatien,Grant $750,000 $200,000 2029 Project Estimated Cost Funding Source SH-Ave.-Widen-Sidewa-NatWashingten-Wayte Corporate ee.Paimprovemens 2030 Preject TIB GF,Donation,Grant $400,000 $150,000 Estimated Cost $600,000 Funding-Source B,PAF Alder-SireetSewer-Sewo-om-141NW-e#-Slalion 2031 Proiect ComposaleSl-ODMoeon-mprovements GuPRangetwpanson 2032 Project Estimated Cost $250,000 $1,000,000 Funding-Source EDA,SIR AG,Ciy,Private Estimated Cost $200,000 Funding-Source EDG,SIP PortoHEphata-SeWBFEXIeRBIOA 2033 Project Estimated Cost $150,000 2021 Update Funding Source IACG PadatsAageacoeec0CanaaELoREPaN City of Ephrata Comprehensive Plan Capital Facilities-8 Replace-BAdgee-Wal4-Waen.and-Sewe: Extension 2034 Project Equestan-Facily 2035 Project PWTF,TIB $1,000,000 Estimated Cost $800,000 Funding-Source HAC,Cily Estimated Cost $1,500,000 Funding-Source DWISRF New-Reservoir-Above-Well#4 2036 Preject PeMoPmigAR8-Cente: 2037 Proiect Muncpa-GONCeurse Estimated Cost $6,000,000 Funding Source School,Pivate,Ciy Estimated Cost $4,000,000 Funding-Source HAG,City 2021 Estimated Cost $150,000 $13,300 Project ERC Roof New Pump/ Diving Board Funding Source REET1 REET1 City of Ephrata Comprehensive Plan Capital Facilities-9 2021 Update Park Improvements General Street Improvements Sth and 6th Ave, Hilltop Drive Sewer Treatment Facility Upgrades-Year1 City Website Upgrade Pool Resurface Savings Fire Equipment Savings Police Vehicles Sewer Main Rehabilitation Sewer Vac Truck Savings East Division Overlay New City Hall Land Acquisition METRO Parks, RCO Grant, REET TBD,REET TBD Ecology SRF Loan Taxand Waler/Santatlon/sewer REET Equipment Rental Fees/Gen. Fund Equipment Rental Fees Ecology SRF Loan Equipment Rental Fees TIB,TBD Gen.Fund $100,000 $25,000 $250,000 $2,250,000 $15,000 $75,000 $50,000 $75,000 $2,500,000 $50,000 $1,200.000 $150,000 Estimated Cost $100,000 $25,000 $50,000 $4,000,000 $200,000 $77,250 $2,250,000 2022 Project Park Improvements General Street Improvements Fire Equipment Savings Ephrata Heights Pressure Zone Peachtree Drive Police Vehicles Sewer Treatment Facility Upgrades- Year2 Funding Source METRO Parks, RCO Grant, REET TBD,REET Equipment RentalFees/Gen. Fund PWFT,Water Utility, DWSRF TBD Funds Equipment Rental Fees Ecology SRF Loan 2023 Estimated Cost $800,000 $250,000 $50,000 $80,000 $120,000 $25,000 $200,000 Project Funding Source TBD Equipment Rental Fees/Gen. Fund Equipment Rental Fees TBD by County TBD,REET TBD Water System Supply Upgrade PWFT, Water Utitity, DWSRF, TBD DStreet SW Reconstruction Fire Equipment Savings Police Vehicles Dodson Road Overlay General Street Improvements Street Preservation Proiect City of Ephrata Comprehensive Plan Capital Facilities-10 2021 Update Park Improvements Beezley Hill Trail METRO Parks, RCOGrant QUADCO and others $100,000 $400,000 2024 Estimated Cost $300,000 $500,000 $50,000 $82,500 $100,000 $500,000 $25,000 $300,000 Estimated Cost $700,000 $50,000 $100,000 $85,000 $200,000 $25,000 $7,000,000 $400,000 Estimated Cost $500,000 $50,000 $250,000 $300,000 Project Funding Source TIB, TBD, Savings, Private TIB,TBD Equipment RentalFees/Gen. Fund Equipment Rental Fees METRO Parks, RCOGrant METRO Parks, RCO Grant TBD,REET TBD 9th Street SE Reconstruction Nat Wash. Way Hill Overlay Fire Equipment Savings Police Vehicles Park Improvements Orchard Home Park General Street Improvements 3rd Ave NW Reconstruction 2025 Project Canal and Strand Road Reconstruction Fire Equipment Savings Park Improvements Police Vehicles Grandview Heights Storm Drain Proiect General Street Improvements New City HallFire Station, and Police Station Street Preservation Proiect Funding Source TBD,others Equipment Rental Fees/Gen. Fund METRO Parks, RCOGrant Equipment Rental Fees TIB/State Grant/TBD Funds TBD,REET Bond, Grants, GeneralFund TBD 2026 Project Peach Tree Extension Fire Equipment Savings DStreet SW Reconstruction Beezley Hill Land Funding Source TIB,TBD Equipment Rental Fees/Gen. Fund TBD Acquire land from DNR Capital Facilities-11 City of Ephrata Comprehensive Plan 2021 Update Police Vehicles Sports Complex Improvements Canal Pedestrian Bridge General Street Improvements Park Improvements Splashzone General Improvements Equipment Rental Fees METRO Parks, RCO Grant METRO Parks, RCO Grant TBD,REET METRO Parks, RCO Grant METRO Parks, RCO.REET $87,500 $600,000 $200,000 $25,000 $100,000 $3,000,000 2027 Estimated Cost $500,000 $30,000 $300,000 Estimated Cost $30,000 $700,000 $300,000 Project Funding Source TIB TBD,REET TBD Railroad Ave. Reconstruction General Street Improvements Street Preservation Project 2028 Project General Street Improvements Alder Street Signalization NE Chip Seal Project Funding Source TBD,REET TIB TBD 2029 Estimated Cost $400,000 $300,000 $30,000 Project Railroad Crossing SEC Chip Seal Project General Street Improvements Funding Source TIB,TBD,others TBD TBD,REET 2030 Estimated Cost $1,000,000 $300,000 Project Funding Source TIB,others TBD Nat Washington Way Extension Grandview Heights Chip Seal City of Ephrata Comprehensive Plan Capital Facilities-12 2021 Update Project Alder Street Sewer TIB,PWTE $600,000 Estimated Cost $300.000 2031 Project SW Chip Seal Project Funding Source TBD 2032 Estimated Cost $300,000 Project NW Chip Seal Project Funding Source TBD City of Ephrata Comprehensive Plan Capital Facilities-13 2021 Update DATE: January 20, 2021 ITEM: Ordinances & Resolutions SUMMARY 1. Resolution 21-001 - Establish billing for Abatement of Property known as 326 2. Resolution 21-002 - 2021 Update of the Six-Year and' Twenty-Year Capital 3. Resolution 21-003 - Sale of City Property to Public Utility District No. 2of 1. $1,300.80 potentially recoverable by filing a lien against the property 7hAvenue SW Facilities Plan Grant County 2. N/A 3. +$10,500 BUDGET IMPACTS RECOMMENATION ENABLING ACTIONS Staff recommends acceptance and approval of all Items. Motion to Authorize, Confirm, or Approve and Accept All Items. lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting. CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager Stacy Hooper January 8, 2021 Resolution Adoption To: From: Date: Proceeding Type: Subject: Cost of Abatement Resolution forj property lien Legislative History: November 18, 202 January 20, 2021 First Presentation: Second Presentation: Requested Action: Staff Report Summary: November 18, 2020 Abatement Resolution 20-014 was adopted. The City of Ephrata hired Diricio's Landscaping to perform the abatement of the dead tree and vegetation from 3267th Ave SW.The work was completed. January 5,2021. Discussion/Analysis Staff Recommendation: Staff recommends that the resolution for Cost of Abatement Resolution bea adopted SO an Abatement Lien can be filed against the property. Financial Implications Attachments: A. B. C. Dircio'slandscaping Invoice for the amount of $1300.80 Cost of Abatement Resolution Claim of Lien for cost of Abatement Page: 1of2 Legal Review The following documents are attached and subject to legal review: Date Reviewed! by LegalCounsel Type of Document Title of Document Claim of Lien Cost of Abatement Resolution Page 2of2 RESOLUTION NO. 21-001 A RESOLUTION ESTABLISHING THE BILLING TO BE IMPOSED AGAINST BRIAN FIESS AS THE OWNER OF CERTAIN REAL PROPERTY UPON WHICH THE CITY CAUSED ABATEMENT OF A NUISANCE TO BE PERFORMED AFTER A FAILURE OF THE PROPERTY OWNER TOA ABATETHESAME. RECITALS: 1. Real PropertyLocation and Ownership. The records of Grant County show that Brian Fiess is the owner of property within the city limits located 326 7th Ave. SW. Brian Fiess was provided notice of al hearing held before the City Council on November 18, 2020 to consider the allegations of the Stacy Hooper that a nuisance requiring abatement existed on the Brian Fiess property. On November 18, 2020, the City Council conducted a hearing to determine if a nuisance existed on the property at 326 7th Ave SW. At the conclusion of that hearing, the City Council adopted Resolution No. 20-014 which provided a nuisance existed on the property at 326 7th Ave SW, that the owner had fifteen days to abate such nuisance and if the nuisance was not abated within fifteen days of the adoption of that resolution, the City would cause the nuisance to be abated and the costs of that abatement to be charged against the property owner. 3. The nuisance identified in Resolution No. 20-014 was not abated by the property owner within thirty days of the adoption of that Resolution. On January 5, 2021, the City caused the nuisance identified to be abated through the use of contracted and City labor and equipment. 2. RESOLVED: 1. The costs to the City to abate the nuisance identified in Resolution No. 20-014 on the Brian Fiess property at 326 7th Ave SW are set forth below. Those costs are derived from the attached spreadsheet and billing which detail the costs incurred. 2. The costs to be recovered from Brian Fiess are: City labor and equipment costs $ 0.00 $1,300.80 Contracted labor and equipment Dirtio'sLandscaping) $1,300.80 Total 3. This charge is certified by the City Council as due and owing the City. This charge shall be forwarded in writing to Brian Fiess for payment. If payment is not received within thirty days of submittal, a lien may be filed against the property under RCW 35.21.310 and the charge shall be submitted for collection with other unpaid City of Ephrata, Washington Resolution No. 21-001 Page 1of2 billings of the City and collected or reduced to judgment on the rolls of the Grant County Clerk. ADOPTED by the City Council of the City of Ephrata, Washington, this day of 2021. Bruce Reim, Mayor ATTEST: Leslie Trachsler, City Clerk City of Ephrata, Washington Resolution No. 21-001 Page 2of2 DIRCIO'S LANDSCAPING INC. 5822Rd10.21 NW Ephrata WA98823 5092371018 dircios andscapngehotmalicom wwadrcosbndxapngcom DRCIOS LANDSCAPING 5092371018 Customer # Invoice # 170 2292 0.00 0.00 City of Ephrata 35 CStreet Northwest Ephrata WA 98823 Invoice Date /Due Date Jan 06, 2021/jan 07,2021 Credit Available (USD) Outstanding Balance (USD) Description Cost/Rate USD 1,200.00 Qty/Hr 1 Taxes % 8.400 Total USD 1,300.80 Tree removal "emove dead tree tremove weeds '326 7th SW. Ephrata WA Subtotal USD Taxes USD Total USD Amount Paid USD Total Due USD 1,200.00 100.80 1,300.80 0.00 1,300.80 Notes: ON APPROVAL OF ESTIMATE, HALF IS DUE ATSTART OF PROJECT AND OTHER HALF IS DUE THE. SAME DAY OF PROJECT COMPLETION. PAYMENT STUB City Of Ephrata 35 CStreet Northwest Ephrata WA 98823 Customer Customer # Invoice # City Of Ephrata 170 2292 Invoice Date / Due Date Outstanding Balance This Invoice Total Due on Account Jan 06, 2021 /Jan 07,2021 0.00USD 1,300.80USD 1,300.80USD DIRCIO'S LANDSCAPING INC. 5822 Rd10.2Nw Ephrata WA! 98823 5092371018 When recorded return to: City of Ephrata 121 Alder Street SW Ephrata, WA 98823 CLAIM OFLIEN Brian Fiess City of Ephrata Grantor: Grantee: Abbreviated Legal Description: Lot 3 Block 2 Patrick 1" Addition Assessor's Property Tax Parcel No.: 140339000 Notice is hercby given that the City of Ephrata, the undersigned lien claimant, has and claims a lien for unpaid costs of abatement for the removal or destruction ofa hazardous condition under the authority ofRCW3 35.21.310as follows: 1. - Name ofL Lien Clamaint: Address: Telephone Number: City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509).754-4601 2. Name of the Person indebted to Claimant: Lot 3, Block 2 Patrick !" Addition 4. Date and Amount of Delinquent Costs: Brian Fiess 3. Description of the Property against which al Lien is claimed: January 6, 2021 $1,300.80 Signed and Dated this 7th day of. January ,2021. City of Ephrata By: Title: STATE OF WASHINGTON COUNTY OF. SS. Icertify that I know or have satisfactory evidence that was authorized to execute thei instrument and acknowledged it as is the person who of the City of purposes appeared before me and said person acknowledged that s/he signed this instrument, on oath stated that s/he Ephrata, and acknowledged it to be the free and voluntary act of such party for the uses and mentioned in this instrument. DATED: 2018. Notary Typeor Print Name My commission expires: Notary Public for State of Washington, residing at:_ CITY OF EPHRATA STAFF REPORT Mayor and City Council, Mike Warren, City Manager January 12, 2021 Public Hearing To: From: Date: Proceeding Type: Subject: Daniel Leavitt, Community Development Director Update to the 6-year and 20-year Capital Facilities Plans Legislative History: January 20, 2021 First Presentation: Requested Action: Staff Report Summary Hold Public Hearing and Approve Resolution for the 6-year and 20-year Capital Facilities Plans Update The Capital Facilities Plan (CFP) is a long-range financial plan of six (6) years or more years that allows the City to prioritize public projects and identify funding sources. The CFP doesn't commit the City to a particular expenditure for a specific year. It allows the City some flexibility in scheduling projects based on need or funding opportunities and doesn't lock the City into Public facilities are those physical improvements that are constructed primarily by the City and provide the basic urban services of Ephrata. The Growth Management Act (GMA) requires that communities plan for capital facilities to ensure that adequate levels of facilities and services are in place to support development at time of occupancy or use. Growth Management requires jurisdictions planning under GMA to include a capital facilities element in their comprehensive land use plans. The 20-year Capital Facilities Plan is found in the On January 14, 2021, the City of Ephrata Planning Commission held a public hearing to discuss the 20-year Capital Facilities Plan Update. The Commission voted to approve the proposed update and have forwarded a recommendation of adoption of the changes to City projects that may not be needed at time ofi funding. capital facilities element of the comprehensive plan. Council. Page 1of2 Financial Implications The 6-year and 20-year plans provide a framework for decision makers about what to buy, when to buy, how to pay fori it. It also provides a mechanism to help prioritize capital projects and match projects with the local budget and funding options such as grants or loans. Staff Recommendation Staff recommends approving the resolution as presented. Attachments A B C D Resolution 21-002 6-year Comprehensive Capital Facilities Plan 20-year Capital Facilities Plan and other updated portions of the Capital Facilities Element Planning Commission Resolution 21-001 Legal Review The following documents are attached and subject tol legal review: Date Reviewed byL Legal Counsel 12/9/20 Type of Document Resolution Title of Document Resolution 21-002 Page 2of2 Resolution No. 21-001 A RESOLUTION RECOMMENDING APPROVAL OF AN AMENDMENT TOTHE CAPITAL FACILITIES ELEMENT OF THE EPHRATA COMPREHENSIVE LAND USE PLAN FINDINGS: 1. WHEREAS, the Ephrata Planning Commission has reviewed the update to the 20-year Capital Facilities Plan as proposed by the City of Ephrata Community Development Director. 2. WHEREAS, the Ephrata Planning Commission held a duly noticed public hearing on January 14, 2021, to receive comment on the proposed update to the 20-year Capital Facilities Plan and no 3. WHEREAS, the Ephrata Planning Commission finds that it is in the public interest to adopt the amendments to the 20-year Capital Facilities Plan as found in the Capital Facilities Element of the person from the public participated in the public hearing. Ephrata Comprehensive Land Use Plan. THE EPHRATA PLANNING COMMISSION DOES HEREBY RESOLVE AS FOLLOWS: 1. The Ephrata Planning Commission recommends that the Ephrata City Council approve the proposed amendments to the Capital Facilities Element of the Ephrata Comprehensive Land Use THIS RESOLUTION was passed and adopted at the regular meeting of the Planning Commission of the Plan, attached to this resolution as Exhibit A. City of Ephrata, Washington on the 14th day of. January, 2021. goh Joe Dennis, Chair ATTEST: Stacy Hooper, Secretary RESOLUTION 21-002 2021 UPDATE OF THE SIX-YEAR and TWENTY-YEAR CAPITAL FACILITIES PLAN WHEREAS, pursuant to the requirements of the laws of the State of Washington, the City of Ephrata did prepare a revised Comprehensive Capital Facilities Plan for the ensuing six years as well as an amendment to the Capital Facilities Element 20-year Capital Facilities Plan as found in WHEREAS, pursuant further to said law, the City Council of the City of Ephrata being the Legislative body of said City, did hold a Public Hearing on said revised Comprehensive Capital BE IT THEREFORE RESOLVED by the City Council of the City of Ephrata, that the revised and amended 6-year and 20-year Comprehensive Capital Facilities Plans for the City of Ephrata, as submitted to the City Council oft the City of Ephrata, be and the same is hereby adopted, Public the Comprehensive Land Use Plan; and Facilities Plans at 7:00 p.m. on January 20, 2021; and Hearing being held on the same at 7:00 p.m. on January 20, 2021; and UPON motion made by Councilmember the City Council of the City of Ephrata: and seconded by Councilmember of the City Council of the City of Ephrata, for adoption of said Resolution 21-002, the following vote cast by Sarah McDonnel!: Mark Wanke: Matt Moore: Will Coe: Valli Millard: Kathleen Allstot: Tony Mora: SAID Resolution was thereupon declared to be passed by the City Council of the City of Ephrata this 20+h ofJanuary 2021. Bruce Reim MAYOR Leslie Trachsler CITY CLERK SIX-YEAR COMPREHENSIVE CAPITAL FACILITIES PLAN: 2021-2026 2021 Estimated Cost $150,000 $13,300 $25,000 $250,000 $2,250,000 $15,000 $75,000 $50,000 $75,000 $2,500,000 $50,000 $1,200,000 $150,000 Proiect ERC Roof New Pump/ Diving Board Park Improvements General Street Improvements 5th and 6th Ave, Hilltop Drive Sewer Treatment Facility Upgrades-Year1 City Website Upgrade Pool Resurface Savings Fire Equipment Savings Police Vehicles Sewer Main Rehabilitation Sewer Vac Truck Savings East Division Overlay New City Hall Land Acquisition Description Remove and replace existing roof Improvements to Splashzone Equipment, parking, landscaping, etc. Crack-filling and pothole repair Pulverize and regrade existing asphalt New UVI lights, Bypass pond, and Digester improvements Replace and upgrade City website First year of saving for pool resurface Savings for major purchase or improvement Purchase 2r new vehicles Replace, reroute, or reline existing sewer mains Asphalt overlay and sidewalk ramp improvements General Fund Funding Source REET1 REET1 TBD, REET TBD Ecology SRF Loan Tax and Wate/Santation/5ewer REET Equipment Rental Fees/Gen. Fund Equipment Rental Fees Ecology SRF Loan Equipment Rental Fees TIB,TBD Savings METRO Parks, RCO Grant, REET $100,000 2022 Estimated Cost $25,000 $50,000 $200,000 $77,250 $200,000 $2,250,000 Project Parkl mprovements General Street Improvements Fire Equipment Savings Ephrata Heights Pressure: Zone Peachtree Drive Police Vehicles Sewer Treatment Facility Upgrades-Year2 Description Equipment, parking, landscaping, etc. Crack- filling and pothole repair Savings for major purchase or improvement New well and reservoir Pulverize & Repave Purchase 2 new vehicles New UVI lights, Bypass pond, and Digester improvements Funding Source METRO Parks, RCO Grant, REET $100,000 TBD, REET Equipment Rental Fees/Gen. Fund PWFT, Water Utility, DWSRF $4,000,000 TBD Funds Equipment Rental Fees Ecology SRF Loan 2023 Estimated Cost $800,000 $250,000 $50,000 $80,000 $120,000 $25,000 $200,000 $100,000 $400,000 Project Description New supply mains to reservoirs Reconstruction to City Standards Savings for major purchase or improvement Purchase 2 new vehicles Asphalt overlay of1 1 mile of Dodson Road Crack-filling and pothole repair Pulverize and repave 1st and 2nd NE Equipment, parking, landscaping, etc. Maintenance and general improvements Funding Source PWFT, Water Utility, DWSRF,TBD TBD Equipment Rental Fees/Gen. Fund Equipment Rental Fees TBD by County TBD, REET TBD METROParks, RCO Grant QUADCO and others Water System Supply Upgrade DStreet SW Reconstruction Fire Equipment Savings Police Vehicles Dodson Road Overlay General Street Improvements Street Preservation Project Park Improvements Beezley Hill Trail 2024 Estimated Cost $300,000 $500,000 $50,000 $82,500 $100,000 $500,000 $25,000 $300,000 Proiect 9th Street SE Reconstruction Nat Wash. Way Hill Overlay Fire Equipment Savings Police Vehicles Park improvements Orchard Home Park General Street Improvements 3rd Ave NW Reconstruction Description Reconstruct to current City standards Grind and Asphalt overlay Savings for major purchase or improvement Purchase 2 new vehicles Equipment, parking, landscaping, etc. New Park to serve SE neighborhoods Crack-filling and pothole repair Reconstruct to current City standards Funding Source TIB, TBD, Savings, Private TIB,TBD Equipment Rental Fees/Gen. Fund Equipment Rental Fees METRO Parks, RCO Grant METRO Parks, RCO Grant TBD, REET TBD 2025 Estimated Cost $700,000 $50,000 $100,000 $85,000 $200,000 $25,000 $7,000,000 Project Canala and! Strand Road Reconstruction Fire Equipment Savings Park Improvements Police Vehicles Project General Street Improvements New City Hall, Fire Station, and Police Station Description Funding Source TBD, others Equipment Rental Fees/Gen. Fund METRO Parks, RÇO Grant Equipment Rental Fees TIB/State Grant/TBD Funds TBD, REET Bond, Grants, General Fund Reconstruct to current City standards Savings for major purchase or improvement Equipment, parking, landscaping, etc. Purchase 21 new vehicles Rd Crack- filling andy pothole repair Construction of new City Hall, Police, and Fire buildings Grandview Heights Storm Drain Curbing on Patrick Rd, Bell, Strand, and Canal Street Preservation Project Basin to CSt. side streets- pulverize andi repave TBD $400,000 2026 Estimated Cost $500,000 $50,000 $250,000 $300,000 $87,500 $600,000 $200,000 $25,000 $100,000 $3,000,000 Project Peach Tree Extension Fire Equipment Savings DStreet SW Reconstruction Beezley Hill Land Police Vehicles Sports Complex improvements Canal Pedestrian Bridge General Street Improvements Park Improvements Splashzone General Improvements Description Funding Source TIB,TBD Equipment Rental Fees/Gen. Fund TBD Acquire land from DNR Equipment Rental Fees METRO Parks, RCO Grant METRO Parks, RCO Grant TBD, REET METRO Parks, RCO Grant METRO Parks, RCO, REET Complete Peach Tree to current City Standards Savings for major purchase or improvement Reconstruct to City standards Acquire land for DNR Purchase 2 new vehicles HMA paving, restrooms, amphitheater, general improvements Pedestrian crossing to trails Crack-filling, pothole repair Equipment, parking, landscaping, etc. Lazy River, Speed Slides, pump and: system upgrades The Land Use Plan serves as a guide for upgrading, extending and developing new facilities as growth takes place. The planned densities for residential and other development will be appropriately reflected in each project during planning and implementation of improvements to Ephrata's public facilities. Therefore, this Capital Facilities Plan presents a program to be undertaken during the next 20 years (2018 2038 2021-2041) which will also have an even longer term impact upon growth because most public facilities have a "life" expectancy well beyond this 20 year GMA planning period. This CFP is consistent with public expectations and the Goals, Objectives and Policies of the Ephrata Urban Area Comprehensive Plan's Land Use and other Elements to satisfy the requirements of the state's It is anticipated that the City Council will continue to consider and update this CFP on an annual basis to reflect current goals and the realistic financing capabilities of the City of Ephrata. The Council will consider the Annual CFP program budget each year in conjunction with a review of the City's operating budget SO that operation and maintenance costs and the CFP can be addressed simultaneously in the annual City budgeting process. CAPITAL NEEDS FOR PUBLIC WORKS AND COMMUNITY FACILITIES Projects listed in this Capital Facilities Plan were divided into three major groups for consideration after it has been determined that each project is consistent with and will contribute to implementation of other elements of Growth Management Act. the Comprehensive Plan for the Ephrata UGA. 1. Those which have the highest priority and need be undertaken in the current fiscal year; 2. Proposals which should be undertaken sometime during the Short Term (6 yr) 2018-2024 2021-2026 capital facilities planning period. 3. Projects which should be anticipated beyond the next 6 years within Another motivating factor in project selection is economic development. As potential customers become available to city utilities the City often times is the Growth Management Act time frame of 20 years. City of Ephrata Comprehensive Plan Capital Facilities-1 2021 Update asked to participate in these extensions. Under current policy the City only gets involved in supply infrastructure with the application of surcharges to the effective area. This policy will be revised consistent with the new GMA requirements sO that future extensions are not subsidized by other utility customers. These projects do not rank as high as other identified projects, but the City realizes that to maintain orderly growth participation may be Capital facilities planning is not a one-time only effort, it is an ongoing process with new capital budgets to be considered for adoption by the City Council during each upcoming fiscal year. The project and funding element of this Capital Facilities Plan will be updated every year to reflect changing community needs and funding abilities of the City of Ephrata and the Ephrata School District. Each year a new capital facilities project and funding list will be submitted to the City Council for adoption as the Capital Budget for each subsequent fiscal year. The project list for the additional years covered by the City of Ephrata Capital Facilities Plan will be reviewed and updated to reflect any new capital needs that may be identified to solve emerging problems in the community and continue to appropriately support growth activities in accordance with the Ephrata UGA Land Use Plan. The City of Ephrata is committed to conform to all applicable Federal, State and local rules and regulations. Obviously to preserve the public health and safety many projects are rated and driven by these criteria. To preserve adequate access as well health and safety factors are the primary motivator for the projects that rank the highest on the capital improvement lists. The City of Ephrata has always taken great pride in all of its facilities and a strong commitment to improve as well as maintain those facilities has been surmount. The City has always relied on its own resources for maintenance, but obviously when facilities can no longer be maintained they must be replaced. Other sources of funding then become the only viable way of The process undertaken to produce this initial Capital Facilities Plan is anticipated to also satisfy the general requirements for participation in state and federal programs which provide grant or loan funding. The City of Ephrata and the Ephrata School District will not be able to pay for many of the public works projects proposed in this plan without obtaining financial needed. replacing these facilities. assistance. City of Ephrata Comprehensive Plan Capital Facilities-2 2021 Update In determining the capital facilities needs for this initial CFP for the City of Ephrata, a comprenensive list of community facility projects from the following public works systems and community services were considered: Street, Bridge & Storm Sewer System Water System Sewer System Park & Recreation Community Facilities Public Schools IDENTIFICATION, PRECIPITATION AND COORDINATION The development of this CFP by the City Council provides the City of Ephrata with the direction necessary to accommodate its capital improvement needs for the next 20 years and beyond. A comprehensive list of capital needs based on Growth Management Goals, to make up the "Priority Projects" list in this "2018 2038 2021-2041 Capital Facilities Plan" for the City of In addition, an evaluation of each project's status regarding necessary planning, engineering, permitting status and other considerations were done to determine project "readiness" for inclusion in the CFP. A priority listing of the appropriate projects is provided in the following illustrations for 2018, 2019,2020, 2021, 2022-an6-2023 2021, 2022, 2023,2024, 2025, and 2026. with estimated project costs and the anticipated sources of funding indicated for each project. The projects, estimated costs and sources of funding for the Long-Term (20-yr) 2018 2038 2021-2041 Capital Facilities Plan for the City of Ephrata and Ephrata School District was prepared utilizing the best available information and making simple projections to estimate some costs. These projects will be refined on this CFP planning Ephrata. process is carried out in the future. INTRODUCTION Capital Facilities Plan As part of the Growth Management Act of 1990, a Capital Facilities Plan (CFP) must be prepared in conjunction with the comprenensive plan. A CFP is used to determine if the existing and proposed facilities that are mandated City of Ephrata Comprehensive Plan Capital Facilities-3 2021 Update by the population and land-use projections established in the comprehensive plan will be supported by the revenue generated by the City. In other words, ifthe costs of the proposed facility improvements exceed the revenue, the City must either a) reduce its level of service standards, b) reduce its costs, c) increase its revenue, or d) the comprehensive plan land use elements must be modified in order to balance development with affordable capital facilities. By planning for capital facilities and their associated costs, the City can: Integrate the need for capital facilities in the annual budget (for design, construction, operation, maintenance, etc.). Utilize available revenue sources for funding of capital facilities (impact fees, service charges, etc.), especially for revenue sources (i.e. Public Works Trust Funds) that require a CFP plan in order to be eligible for Provide the timely development of capital facilities for the land development that the City envisions in their comprehensive plan. Meet the concurrency" requirements which stipulate that sufficient public facility capacity must be available concurrent with proposed development, sO that the level of service is not reduced below the loans. standards adopted by the City. The CFP will help the City resolve growth management issues, relating to its funding, by enabling the City to objectively evaluate its existing facilities and the need to accommodate growth at an acceptable level of service. The goal of capital facilities planning is to provide the community with a guideline to completing proposed facility improvements SO that the community may effectively accommodate growth within the UGA. It makes sense to allow for this growth at a rate in which the growth can economically support itself. It does not make sense, however, to let the growth control the economics. In other words, all capital facility improvements must be completed with the "big picture" in mind. It will cost the City more in the future to upgrade capital facility improvements that were completed to lesser standards in order to save money. All capital improvements must be made in accordance with the policies described herein. 2017 Project Estimated Cost FundingSource City of Ephrata Comprehensive Plan Capital Facilities-4 2021 Update Beezley-H-Ta BasnSreeusm28Wale-MaARep.acemen PAvenve.W-Rebuild 3-Avenue-SWRebuk WeHCHOHAABOR-Preject,Phase- Dowmiow-TieeRevlalizaltion-Piejest DBSeNeOAPOHBORd OA-AGhRAA-WENhrgoAWayoven, 25%ematehon-"AveRUe-W-Dega COWRY-PAvate,CNy Cy,DWSRE TIB TIB City GF,DNR REET1 REET2 REET2 $260,000 $2,700,000 $500,000 $300,000 $150,000 $50,000 $91,000 $29,500 $12,700 2018 Preject Dweion-StestOvenay Satellie-Fire-Stalion Cher/BlPssom.DAveRecOnstucOR MEASEPCUeZOAPeRA WelChlorination-Pioject,Phase WaersyeemPARVPaNe PoR-Aviation-Park DebtServce-On-Poo-Bond PRO-Park6-Master-Plan 259ematchon1"AVenueW.Overay Estimated Cost $1,000,000 $300,000 $500,000 $150,000 $1,020,000 $150,000 $80,000 $180,000 $93,000 $20,000 $97,300 Funding-Source TIB Bond Cily TIB DWISRE Gity City REET REET1 REET2 REET-2 P8EPeSePANAPI9PPRAPAMeNAAGPAepaveanS-CmPSea, 2019 Preject Estimated Cost $500,000 $1,000,000 $500,000 $500,000 $2,000,000 $150,000 $2,120,000 $72,000 $59,000 Funding.Source City Gity City Gity City,Private City City REET1 REET2 4Wahgenwywels, Cama-andstand-PoaneructoA Ralroad-Avenue-Recensiruction AMNPSERAORAaNeN New-Ephrata-ReereationCenter: WelChierination-Piejeet,Phase3 Wel-No.14 StreetLights SHPtugM8,SeRi0aM 2020 City of Ephrata Comprehensive Plan Capital Facilities-5 2021 Update Estimated Cost $1,000,000 $400,000 $500,000 $200,000 $100,000 $50,000 $230,000 $72,000 $59,000 Project Ganal Crossingt to Grandwiew-Heighis Dodson Read Overlay South Ephrata Railread Grossing Peach-Tree Drive- Extension Grandview- Heights Storm Drain-Project AMPSSee Orchard Homee ParkA A6quisition and-Development StreetLights HlgaSiOaM Funding-Souree LID City City City,Private Gity Gity-Censtruction Impaetree,REET REET1 REET2 2021 Prejeet Estimated Cost $350,000 $2,000,000 $100,000 $400,000 $280,000 Funding.Sowree Ciy-Construction City,Private City City REET Lift Station South of Sewer Plant Nat Washington Way Extension DStreet S RecoAstPuCtIOA Paving-Project 2022 Preject 5"and-6"Ave., HlopandPechleeDiwePuvenzeand Prairie-E BluffPark Aoquisition-and-t Develepment Estimated Cost $250,000 $250,000 $940,000 $400,000 $1,000,000 $150,000 Funding Source TIB,CiyCeunty City Gity,WSDOT City TIB,County GF,Denation,Grant Railread Crossing at 14th-NAA 3Avenue NI Reconsiruction Alder Street Signalization Gentral Railroad Crossing DodsonPoswasang-SA2B2CH/lm4 Oasis Park Imprevements 2023 Project Lazy-River-Pool Project Estimated Cost $2,000,000 Funding Source Gity--Private City of Ephrata Comprehensive Plan Capital Facilities-6 2021 Update LRSBIgR-PoAdiEPhaa Water-Reclamationton-Plantupgrade AIPAPAPAIPPOVeReRE PW-TF,Bend,EDA 006,Ce8AWae.PWIE GF,Donation,Grant $2,000,000 $1,500,000 $100,000 2024 Preject Estimated Cost $2,500,000 $150,000 Funding Source DOE GF,Denation,Grant Ster-Waterlreatment-Faely ahsyFasmpoemene 2025 Project ndp-RecrationCene: RBN/HALGRASPENSA Estimated Cost $4,000,000 $276,000 Funding-Souree Gity-Pavate GF,RCO,Grant 2026 Project DOMPPWPPa#FSqVare Slerage-ReserorSE 2027 Project Estimated Cost $2,000,000 $1,100,000 Funding Source HAG,Private,Ciy DISRE Estimated Cost $4,000,000 $50,000 Funding-Source Bond,City-Funde GF,Donation,Grant eW-MumopalFcly-GMemmeRiCAe: WCPsADwaye 2028 Project Estimated Cost Funding Source City of Ephrata Comprehensive Plan Capital Facilities-7 2021 Update Replace Water Main-to Reserveir #2 Lion's-Park Improvements D/SRE GF,Donalion,Grant $750,000 $200,000 2029 Project Estimated Cost Funding-Source S#-Ave--Wden,SiGeMaN-NatWAEhingienWayte Corporate e-PaF-mPevemeRE 2030 Project TIB GF,Donalon,Grant $400,000 $150,000 Estimated Cost $600,000 Fundings Source TIB,PTE AlderSireetSewer-Sewerom14nANW-O##Sialion 2031 Preject ComperaleSH-ODMseO-mproVemeRIs Gun-Range-Expansion 2032 Project Estimated Cost $250,000 $1,000,000 Funding Source EDA,SIP AG,Ciy,-Peivate Estimated Cost $200,000 Funding-Source EDG,SIP PondtphaaSarwwsw 2033 Preject Estimated Cost $150,000 2021 Update Funding-Source IACC Pedestrian Bridge aero66 Canalat Lions Park City of Ephrata Comprehensive Plan Capital Facilities- -8 Replace-Badge-o-W.se.walerand-Sewer Extension 2034 Preiect Equestan-Faeiy 2035 Project PWTF,TIB $1,000,000 Estimated Cest $800,000 Funding-Source IAG,City Estimated Cost $1,500,000 Funding Source DISRE New-ReservoirAbove-Well#4 2036 Project POMORAgARE-Ceme: 2037 Preject Maunicpal-GelCourse Estimated Cost $5,000,000 Funding-Source Sehool-Pwate,CHy Estimated Cost $4,000,000 Funding-Souree IAG,City 2021 Estimated Cost $150,000 $13,300 Project ERC Roof New Pump/ Diving Board Funding Source REET1 REET1 City of Ephrata Comprehensive Plan Capital Facilities-9 2021 Update Park Improvements General Street Improvements Sth and 6th Ave, Hilltop Drive Sewer Treatment Facility Upgrades-Year1 City Website Upgrade Pool Resurface Savings Fire Equipment Savings Police Vehicles Sewer Main Rehabilitation Sewer Vac Truck Savings East Division Overlay New City Halll Land Acquisition METRO Parks, RCO Grant, REET TBD,REET TBD Ecology SRF Loan Tax and Water/Santaton/sewer REET Equipment Rental Fees/Gen. Fund Equipment RentalF Fees Ecology SRF Loan Equipment Rental Fees TIB,TBD Gen.Fund $100,000 $25,000 $250,000 $2,250,000 $15,000 $75,000 $50,000 $75,000 $2,500,000 $50,000 $1,200,000 $150,000 Estimated Cost $100,000 $25,000 $50,000 $4,000,000 $200,000 $77,250 $2,250,000 2022 Project Park Improvements General Street Improvements Fire Equipment Savings Ephrata Heights Pressure Zone Peachtree Drive Police Vehicles Sewer Treatment Facility Upgrades- Year2 Funding Source METRO Parks, RCO Grant, REET TBD,REET Equipment Rental Fees/Gen. Fund PWFT, Water Utility, DWSRF TBDFunds Equipment Rental Fees Ecology SRF Loan 2023 Estimated Cost $800,000 $250,000 $50,000 $80,000 $120,000 $25,000 $200,000 Project Funding Source TBD Equipment Rental Fees/Gen. Fund Equipment Rental Fees TBD by County TBD,REET TBD Water System Supply Upgrade PWFT, Water Utility, DWSRF, TBD DStreet SW Reconstruction Fire Equipment Savings Police Vehicles Dodson Road Overlay General Street Improvements Street Preservation Project City of Ephrata Comprehensive Plan Capital Facilities-10 2021 Update Park Improvements Beezley Hill Trail METRO Parks, RCO Grant QUADCO and others $100,000 $400,000 2024 Estimated Cost $300,000 $500,000 $50,000 $82,500 $100,000 $500,000 $25,000 $300,000 Estimated Cost $700,000 $50,000 $100,000 $85,000 $200,000 $25,000 $7,000,000 $400,000 Estimated Cost $500,000 $50,000 $250,000 $300,000 Project Funding Source TIB, TBD, Savings, Private TIB,TBD Equipment Rental Fees/Gen. Fund Equipment Rental Fees METRO Parks, RCOGrant METRO Parks, RCO Grant TBD, REET TBD 9th Street SE Reconstruction Nat Wash. Way Hill Overlay Fire Equipment Savings Police Vehicles Park Improvements Orchard Home Park General Street Improvements 3rd Ave NW Reconstruction 2025 Project Canal and Strand Road Reconstruction Fire Equipment Savings Park Improvements Police Vehicles Grandview Heights Storm Drain Project General Street Improvements New City Hall, Fire Station, and Police Station Street Preservation Project Funding Source TBD, others Equipment Rental Fees/Gen. Fund METRO Parks, RCO Grant Equipment Rental Fees TIB/State Grant/TBD Funds TBD,REET Bond, Grants, General Fund TBD 2026 Project Peach Tree Extension Fire Equipment Savings DStreet SW Reconstruction Beezley Hill Land Funding Source TIB,TBD Equipment Rental Fees/Gen. Fund TBD Acquire land from DNR Capital Facilities-11 City of Ephrata Comprehensive Plan 2021 Update Police Vehicles Sports Complex Improvements Canal Pedestrian Bridge General Street Improvements Park Improvements Splashzone General Improvements Equipment Rental Fees METRO Parks, RCO Grant METRO Parks, RCOGrant TBD,REET METRO Parks, RCO Grant METRO Parks, RCO,REET $87,500 $600,000 $200,000 $25,000 $100,000 $3,000,000 2027 Estimated Cost $500,000 $30,000 $300,000 Estimated Cost $30,000 $700,000 $300,000 Project Funding Source TIB TBD,REET TBD Railroad Ave. Reconstruction General Street Improvements Street Preservation Project 2028 Project General Street Improvements Alder Street Signalization NE Chip Seal Project Funding Source TBD,REET TIB TBD 2029 Estimated Cost $400,000 $300,000 $30,000 Project Railroad Crossing SE Chip Seal Project General Street Improvements Funding Source TIB, TBD, others TBD TBD,REET 2030 Estimated Cost $1,000,000 $300,000 Project Funding Source TIB, others TBD Nat Washington Way Extension Grandview Heights ChipSeal City of Ephrata Comprehensive Plan Capital Facilities-12 2021 Update Project Alder Street Sewer TIB, PWTF $600,000 Estimated Cost $300,000 2031 Project SW Chip Seal Project Funding Source TBD 2032 Estimated Cost $300,000 Project NW Chip Seal Proiect Funding Source TBD City of Ephrata Comprehensive Plan Capital Facilities-13 2021 Update CITYOF EPHRATA STAFF REPORT Mayor and City Council, Mike Warren, City Manager January: 12,2 2021 New Business County To: From: Date: Proceeding Type: Subject: Daniel Leavitt, Community Development Director Resolution- Sale of City land tol Public Utility District No. 2of Grant Legislative History: January 20, 2021 Motion to Approve Resolution First Presentation: Requested. Action: Staff Report Summary The attached resolution authorizes the Mayor to execute an agreement between the City of Ephrata and Public Utility District #2 of Grant County for the: sale of1 1.6a acres of City-owned land. Discussion/Analysis The undeveloped, subject property is zoned Industrial-1 and is adjacent to a 3.29-acre parcel thati is currently owned by the PUD. Access to the remainder of the parent-parcel, Grant County Parcel The subject property was appraised by a qualified third-party appraiser and given a fair-market value #130435025,will not be limited or restricted with the proposed sale. of$10,500. Staff Recommendation Financial Implications Staffr recommends approving the resolution as presented. Pagelof2 Public Utility District No. 2of Grant County will pay the City of Ephrata $10,500. Attachments A B C Resolution: 21-003 Exhibit A Real Estate Purchase and Sale Agreement Legal Review The following documents are attached and subject to legal review: Date Reviewed by Legal Counsel 12/28/2020 1/11/2021 Type of Document Resolution Agreement Title of Document Resolution21-003 Real Estate Purchase and Sale Agreement Page 2of2 RESOLUTION 21-003 Al RESOLUTION AUTHORIZING THE SALE OF CITY OWNED PROPERTY TO PUBLIC UTILITY DISTRICT NO.2OF GRANT COUNTY RECITALS: 1. 3. 2. RESOLVED: Exhibit A. Public Utility District #2 of Grant County has requested to purchase 1.6 acres of City owned property for $10,500. The site is undeveloped. The property was appraised and given ai fair-market value of $10,500. The Mayor is authorized and directed to execute the sale agreement for the property attached hereto as ADOPTED by the City Council oft the City of Ephrata Washington, this 20th day of January 2021. Bruce Reim, Mayor ATTEST: Leslie Trachsler, City Clerk DODSON ROAD REAL ESTATE PURCHASE AND SALE AGREEMENT This Real Estate Purchase and Sale Agreement (the "Agreement") is dated January 20, 2021, and is entered into by and between City of Ephrata, Washington, ("Seller) and PUBLIC UTILITY DISTRICT NO.2C OF GRANT COUNTY, Washington, ai municipal corporation ("Buyer"). Seller wishes to sell and Buyer wishes to purchase the Property, as defined below, upon the 1. The Property. The property to be purchased by Buyer (the "Property") shall consist of (i) that certain portion of parcel of land (Grant County Parcel Number #13-0435-025, (Polygon 2) consisting of approximately 1.6 acres, the legal description of which is set forth on Exhibit A hereto; and (ii) all improvements thereon (the "Project"); and (ii) all shrubs, trees, and plants thereon; and (iv) all oil, gas, water and mineral rights and shares of stock pertaining to water or mineral rights, whether or not appurtenant thereto, owned by Seller; and (v) all easements, rights of way, and other rights appurtenant thereto; and (vi) all permits and contract rights relating to the operation of the Property. If the exact boundaries and square footage area oft the Property is not known as of the date of mutual execution hereof, Buyer and Seller shall mutually agree on the same during the period described in Section 7(b) below. following terms and conditions: 2. Closing. "Closing" shall mean the date on which the general warranty deed with full warranties of title transferring title to the Property from Seller to Buyer is recorded in the official records of the County in which the Property is situated. Closing shall occur on or before the date which is thirty (30) days after Buyer's waiver of all of the contingencies set forth in Sections 7 below, or such other date as may be mutually agreed upon by the parties, at the offices of Stewart Title Guaranty Company, (the "Escrow Agent" and the "Title Company") located in Ephrata, Washington. IfClosing has not occurred prior to the date that is one hundred twenty (120) days after mutual execution hereof (the "Outside Date for Closing") for any reason other than a default by Buyer or Seller hereunder, then this Agreement shall automatically terminate, and the parties shall have no further liabilities or obligations toward each other under this Agreement. 3. Consideration. The consideration to be paid to Seller by Buyer for purchase of the Property (the "Purchase Price") shall be a total of$ $10,500.00 (ten thousand five hundred dollars) and shall be payable all in cash at Closing. 4. Title. (a) Preliminary Title Report. Buyer shall, at Buyer's expense, obtain aj preliminary title report applicable to the Property (the "Preliminary Title Report") issued by Stewart Title Guaranty Company, (the "Escrow Agent" and the "Title Company")! located in Ephrata, Washington, together with a copy ofa all items indicated as exceptions in such Preliminary Title Report. SOUTHI EPHRATA SUBSTATION (b) Condition of Title. At Closing, Seller shall convey fee simple title to the Property to Buyer by general warranty deed, subject only to the items indicated on the Preliminary Title Report which have been approved by Buyer. with evidence of Buyer's title to the Property in the form of an owner's ALTA standard coverage policy of title insurance, (revised 6/17/06), issued by the Title Company containing only those exceptions approved by Buyer with a liability limit equal to the Purchase Price. Seller also agrees to provide affidavits and indemnities in standard form required by the Title Company to remove from the title policy to be issued at Closing the standard preprinted exceptions for unrecorded leases and mechanics liens. Notwithstanding anything to the contrary herein, Seller shall remove at or before Closing, and the Permitted Exceptions shall noti include, any financial encumbrances or monetary liens encumbering the Property (except to the extent caused Delivery for Approval. Within five (5) working days of the execution of this (c) Evidence of Title. Seller shall, at Seller's expense, provide Buyer by Buyer). 5. following: Agreement, Seller shall deliver to Buyer for Buyer'sa approval as to form and content, the (a) An inventory of all personal property (if any) to be transferred to (b) Copies of all maintenance, service and other agreements affecting (c) Copies of all construction and equipment warranties affecting the (d) All plans, specifications, surveys, soils reports and calculations Buyer. the Property. Property. related thereto and appraisals of the Property, environmental and hazardous waste reports and studies relating to the Property, and any other reports or studies relating tot the physical condition of the Property or adjacent properties prepared prior to the date of this Agreement in the possession or subject to the control of Seller. statements of completion and similar documents in possession or subject to the control of Seller evidencing appropriate regulatory approval of the completion of (e) All certificates of occupancy, building permits, architect's construction ofi improvements at the Property. (0) To the extent the Property or this transaction is subject to natural hazard disclosure requirements or requires a transfer disclosure statement pursuant to applicable law, a disclosure statement in conformity with the provisions of applicable law for such disclosures. SOUTHEPHRATASUBSTATION 6. Costs to Buyer and Seller; Closing Documents. (a) Seller shall pay the following: (i) All endorsements thereto, as called for in Section 4 hereof; (i) Any broker's commissions; and (iii) Costs of Seller's counsel. (b) Buyer shall pay for the escrow fee and document preparation, cost of the title insurance, and all endorsements thereto, the costs of Buyer's counsel and any costs or fees for recording the general warranty deed. (c) Real estate taxes and assessments, rents, water, and other utilities (d) At Closing, Seller shall deliver to Escrow Agent the general shall be prorated as of Closing. warranty deed and a warranty bill of sale conveying to Buyer the personal property; and (e) At Closing, Buyer shall pay the Purchase Price and shall execute such other documents reasonably required to close the transaction contemplated by this Agreement. 7. Conditions Precedent to Buyer's Obligation. (a) Buyer's obligation to perform under this Agreement is subject to and contingent upon Buyer's approval or determination in its sole discretion of the following, all to occur within sixty (60) days after the date of mutual execution hereof: (i) Title Condition. Buyer's review and approval of the Preliminary (ii) Documents. Buyer's review and approval of all items required to be (iii) Grant PUD Commission Approval. Approval of this Agreement and Title Report, together with all exceptions listed therein. delivered to Buyer pursuant to Section 5 of this Agreement. the purchase of the property by the Buyer's Board of Commissioners through the adoption of an official resolution providing for the same. (iv) City of Ephrata Council Approval. Approval of this Agreement and the sale of the property by the City of Ephrata Council through the adoption of an official resolution providing for the same. SOUTH EPHRATA: SUBSTATION (v) Regulatory Approval. Receipt of approval of the Lot Line Adjustment application. (b) Buyer's obligation to perform under this Agreement is subject to and contingent upon Buyer's approval or determination in its sole discretion of the following, all to occur within sixty (60) days after the date of mutual execution hereof: (i) Inspection of the Property. Buyer's written approval of the Property, including zoning, land use, and all systems thereon (including, without limitation, heating, electrical, plumbing, paving, amenities, air conditioning, water and roof), and soils, geotechnical, and environmental condition of the Property and adjacent parcels, pursuant to physical inspection by Buyer or by whomsoever Buyer may designate, which approval may be withheld in Buyer's sole and absolute discretion. No inference that Buyer has waived any right to rely on representations or warranties of Seller as set forth in Section 8 oft this Agreement shall be drawn from Buyer'sa approval of the Property pursuant to such physiçal inspection. Unless otherwise stated by Buyer in writing, failure to timely approve or disapprove any of the above-referenced matters shall constitute disapproval. 8. Representations and Warranties of Seller. Seller hereby makes the following representations and warranties to Buyer, which representations shall be true as of the Closing and shall survive the Closing. (a) The Property, the building and other improvements on the Property, and all systems therein, and the use being made thereof at Closing, conform to all fire, zoning, health, subdivision, building, labor and other federal, state and local codes, laws, rules and regulations, and there are no violations thereof with respect to the Property not heretofore removed or corrected; and Seller has received no notices of any action or government proceeding in eminent domain, zoning change or otherwise, which would affect the Property; nor does Seller know ofany fact which might give rise to such proceeding. (b) No part of any improvements on the Property encroaches upon any property adjacent thereto or upon any easements, nor are there any encroachments upon the Property. (c) There are no leases or rental agreements affecting the Property and no party has any right to the present or future possession or use of the Property other than Seller. No leases or rental agreements covering space at the Property shall be entered into prior to Closing without the prior written consent of Buyer. employment, service, or other contracts affecting the Property which will be in effect at Closing, other than those transferred to and approved by Buyer prior to Closing. (d) There are no maintenance, advertising, management, leasing, SOUTAEPIEATASUBSTATON (e) Except for the warranties, representations, and indemnifications contained in this Agreement, Seller does not make and specifically disclaims any warranties, express or implied, including any warranty of merchantability or fitness for aj particular purpose, with respect to the Property and no employee or agent of Seller is authorized otherwise. Without limitation, the foregoing specifically excludes, except for warranties, representations and indemnifications contained in this Agreement, any warranties or representations with respect to the area being purchased, the existence or non-existence of any Hazardous Substances or underground storage tanks, or the actual or threatened release, deposit, seepage, migration or escape of Hazardous Substances, from or into the Property, and the compliance or noncompliance of the Property with applicable federal, state, city and local laws and regulations, including, without limitation, environmental laws and regulations and seismic/building codes, laws and regulations. For purposes of this Agreement, the term Hazardous Substances shall mean: "hazardous substance" as defined in the Comprehensive Environmental Response, Compensation and Liability Act of 1980, as amended ("CERCLA"); "hazardous waste" as defined by the Resource Conservation and Recovery Act of 1976 ("RCRA") as amended; hazardous wastes, hazardous materials, hazardous substances, toxic waste, toxic materials, or toxic substances as defined in state or federal statutes or regulations; asbestos-containing materials, polychlorinated biphenyls; radioactive materials, chemicals known to cause cancer or reproductive toxicity; petroleum products, distillates or fractions; any substance the presence of which is prohibited by statute or regulation; and any substance for which any statute or regulation requires a permit ors special handling in its use, collection, storage, treatment or disposal.; (f) There are no mechanics', materialmen's or similar claims or liens presently claimed or which will be claimed against the Property for work performed or commenced prior to Closing. Seller agrees to hold Buyer harmless from all costs, expenses, liabilities, losses and charges arising from or relating to any such lien or any similar lien claimed against the Property and arising from work performed or commenced prior to Closing. (g) Seller has made no untrue statements or representations in connection with this Agreement, and all items transferred to Buyer on or before Closing are true and correct copies of what they purport to be. Said items have not been amended or modified, other than as also transferred to Buyer, and no items that should have been set forth as exhibits hereto or transferred to Buyer on or before Closing have not been sO set forth or transferred. Seller has not failed to state or disclose any material fact in connection with the transactions contemplated by this Agreement. (h) None of the personal property being acquired by Buyer pursuant to this Agreement, including, without limitation, the Leases, is subject to any outstanding security interest, other than in favor of beneficiaries of deeds of trust listed in the Preliminary Title Report. SOUTHEPHRATASUBSTATION (i) Seller has the capacity and requisite authority to enter into and () Seller shall be solely responsible for any brokers, agents, carry out this Agreement and the transactions contemplated hereby. brokerage commission, finder's fee or like payment arising out of or in connection with the purchase and sale of the Property. Seller shall indemnify and hold Buyer harmless from any claim, liability, loss or expense for any brokerage commission, finder's fee, acquisition fee, or like payment asserted against Buyer in connection with the Property. (k) Except as may have been otherwise expressly provided herein, Seller shall not further encumber the Property or any of the improvements or personal property thereon. (I) There is no suit, action or arbitration, or legal or other proceeding (m)No part of the Property constitutes a "wetland," as defined under (n) Seller is not a foreign person, nonresident alien, foreign or governmental investigation pending which affects the Property. any federal, state or local law, ordinance or regulation. corporation, foreign partnership, foreign trust, or foreign estate, as those terms are defined in the Internal Revenue Code and the Income Tax Regulations promulgated thereunder. (0) Seller hereby agrees to defend, protect, indemnify and hold Buyer harmless from any and all loss, damage, liability or expense, including attorneys' fees and costs, Buyer may suffer as a result of any breach of or any inaccuracy of the foregoing representations. and warranties. These representations and warranties shall survive Closing. 9. Representation of Buyer. (a) Buyer has the capacity and requisite authority to enter into and (b) There is no pending or, to the best of Buyer's knowledge, carry out this Agreement and the transactions contemplated hereby. threatened lawsuit, or material claim against or relating to Purchaser that shall impede or materially affect Buyer's ability to perform the terms of this Agreement. Agreement or in any instrument, document, certificate or statement furnished to Seller pursuant hereto, or in connection with the transactions contemplated hereby, contains or will contain any untrue statement of a material fact. (c) Full Disclosure. No representation or warranty by Buyer's in this SOUTHEPHRATAS SUBSTATION (d) Condition of Property. Buyer acknowledges that, within the period described in Section 7, it will have conducted aj physical inspection and made all investigations Buyer deems necessary in connection with its purchase of the Property. Upon waiver or satisfaction by Buyer of its contingencies pursuant to Section 7, Buyer will be deemed to have approved the physical condition of the Property and agrees to accept and purchase the same "AS IS, WHERE IS", including, without limitation, the existence or non-existence of any pollutants, contaminants, hazardous waste, dangerous waste, toxic waste, underground storage tanks or contaminated soil, or the actual or threatened release, deposit seepage, migration or escape of such substances at, from or into the Property and the compliance or noncompliance of the Property with applicable federal, state, county and local laws and regulations including, without limitation, environmental laws and regulations. Buyer acknowledges and agrees that, except to the extent of Seller's representations and warranties in Section 8 oft this Agreement, and to the extent of any fraud or deliberate misrepresentation by Seller, Seller shall have no liability for, and that Buyer shall have no recourse against the Seller for, any defect or deficiency of any kind whatsoever in the Property including without limitation those relating to Hazardous Substances, without regard to whether such defect or deficiency was discovered or discoverable by the Buyer or Seller. (e) Indemnification. Buyer shall indemnify, defend, and hold Seller, its officers, agents, and employees harmless from and against any and all claims and agency orders or requirements relating to or arising out of, directly or indirectly, the Property after closing. 10. Possession. (a) Upon execution of this Agreement, Buyer, through its authorized agents, personnel and employees, shall be entitled to enter upon the Property during normal business hours to make such inspections or studies as Buyer may deem reasonably necessary, including without limitation soils and hazardous waste studies. Seller shall furnish to Buyer all information that Buyer may reasonably request. If this transaction fails to close, Buyer shall restore the Property at its sole cost to substantially the same condition as when Buyer commenced its studies and tests. In connection with such inspections, Purchaser agrees to hold harmless, indemnify and defend Seller, its officers, agents and employees, from and against all claims, losses, or liability, for injuries, sickness or death of persons, including employees of Purchaser caused by or arising out of any act, error or omission of Purchaser, its officers, agents, contractors, subcontractors or employees in entering Seller's property for the above purposes, to the extent not caused by or arising out of any act, error or omission of Seller, its officers, agents and employees. Prior to undertaking any activity or exercising any rights during the Due Diligence Period, Purchaser shall obtain, and subsequently maintain in full force and effect throughout the duration of any contract, commercial general liability insurance in an amount not less than $1,000,000. Such policy shall name the City as an additional insured and SOUTHEPHRATASUBSTATION shall cover damage to property and persons resulting from or connected with any activity of the Purchaser related to the Due Diligence Period. (b) Full possession of the Property shall be delivered to Buyer by Seller at Closing. 11. Seller's Remedy. Following waiver of all of Buyer's contingencies set forth in Sections 7(a), 7(b) and 7(c) above, if this transaction fails to close due to a breach by Buyer hereunder, the sole and exclusive remedy available to Seller as a result of such breach shall be to terminate this Agreement, whereupon Buyer shall deliver to Seller, at no cost to Seller, copies of any reports, studies, or tests performed by Buyer or its agents inc connection with this transaction (excluding financial feasibility studies or other propicetayimformation). Seller hereby waives any other remedy it may have. 12. Buyer's Remedies. If this transaction fails to close due to a breach by Seller hereunder, then, in addition to all other rights or remedies available to Buyer for Seller's breach of this Agreement, including specific performance, Buyer shall have the right to terminate this Agreement upon notice thereof to Seller. Buyer, at its option, may elect to waive the performance of any condition, contingency or provision in Buyer's favor set forth in this Agreement. If any condition to Closing shall not be satisfied, Buyer, at its option, may terminate this Agreement, and such termination, by itself, shall not be deemed a breach hereunder. 13. Miscellaneous. shall be either: (a) All notices, consents and approvals required by this Agreement (i) personally delivered; or (ii) placed in the United States mail, properly addressed and with full first-class postage prepaid, certified mail with a return receipt. Said notices, consents and approvals shall be deemed received on the earlier of (x) the date actually received, or (y) forty- eight (48) hours after being mailed as aforesaid. addresses, unless otherwise notified in writing: Said notices, consents and approvals shall be sent to the parties hereto at the following To Seller: City of Ephrata 121 Alder StSW Ephrata, WA 98823 clo Daniel Leavitt, Community Development To Buyer: Public Utility District No. 20 of Grant County clo Igor Shaporda, Property Services P.O. Box 878 SOUTAEPHRATASUNSTATON Ephrata, WA 98823 (b) Attorneys' Fees. In the event that either party hereto brings an action or proceeding for a declaration of the rights of the parties under this Agreement, for injunctive relief, or for an alleged breach or default of, or any other action arising out of this Agreement or the transactions contemplated hereby the prevailing party in any such action shall be entitled to an award of reasonable attorneys' fees and any court costs incurred in such action or proceeding, inçluding on appeal, in addition to any other damages or relief awarded, regardless of whether such action proceeds to final judgment. (c) Entire Agreement and Amendments. This Agreement, together with any Exhibits referred to herein constitute the final and complete expression between the parties hereto and supersedes any and all prior arrangements or understandings between the parties. This Agreement can be amended only by a writing signed by Buyer and Seller. reference and made a part hereof. (d) Exhibits. All exhibits attached hereto are hereby incorporated by (e) Destruction of Improvements. Should the improvements at the (i) terminate this Agreement without any liability to Buyer and recover Property be destroyed or damaged prior to Closing, Buyer may: all funds previously advanced by Buyer, and upon written notice to Seller this Agreement will terminate upon receipt of said notice. (f) Time of the Essence. Time is of the essence in connection with (g) Choice ofLaw. This Agreement and each and every related each and every provision of this Agreement. document is to be governed by, and construed in accordance with, the laws of the state in which the Property is situated. (h). Successors. Except as otherwise provided herein, the provisions and covenants contained herein shall inure to and be binding upon the heirs, successors and assigns of the parties hereto. However, Seller shall have no right to assign any of its rights, privileges, duties or obligations under this Agreement or to convey or transfer the Property prior to Closing, without the prior written consent of Buyer. Buyer shall be entitled to assign Buyer's interest under this Agreement. Agreement are inserted solely for convenience of reference, and are not intended to govern, limit or aid in the construction of any term or provision hereof. (i) Section Headings. The headings of the Sections of this SOUTHI EPHRATASUBSTATION () Waiver. No claim of waiver, consent or acquiescence with respect to any provision of this Agreement shall be made against either party except on the basis of a written instrument executed by or on behalf of such party. A receipt by Seller of any payment due hereunder, with knowledge of any breach of this Agreement, shall not be deemed a waiver of such breach. The party for whose benefit a condition is herein inserted shall have the unilateral right to waive such condition. (k) Further Actions. Buyer and Seller agree to execute such further documents, and take such further actions, as may reasonably be required to carry out the provisions of this Agreement, or any agreement or document relating hereto or entered into in connection herewith. (I) Counterparts. This Agreement may be executed in counterparts, each of which, when combined, shall constitute one single binding agreement. IN WITNESS WHEREOF, the undersigned have executed this document as of the day and year first hereinabove written. SELLER: Date: Signature Bruce Reim, Mayor BUYER: Date: Signature Print Name SOUTHI EPHRATA: SUBSTATION STATE OF WASHINGTON County ofGRANT Icertify that Iknow or have satisfactory evidence that Bruce Reim is the person who appeared before me and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as Mayor of the City of Ephrata, and acknowledged it to be the free and voluntary act of such party for the uses and purposes mentioned in this instrument. DATED: Notary Public Residing at Mya appointment expires: STATE OF WASHINGTON Countyof and Ihereby certify that Iknow or have satisfactory evidence that act for the uses and purposes mentioned in this instrument. signed this instrument, on oath stated that they are/were authorized to execute this instrument and acknowledged it to be their free and voluntary DATED: Notary Public Residing at Mya appointment expires: SOUTHE EPHRATA SUBSTATION EXHIBIT"A" LEGAL DESCRIPTION OF THE PROPERTY A PARCEL OFLAND BEING A PORTION OFTHE SOUTHEAST QUARTER OFTHE SOUTHEAST QUARTER OF SECTION 28, TOWNSHIP 21 NORTH, RANGE 26 EASTOF THE WILLAMETTE MERIDIAN, GRANT COUNTY, WASHINGTON, SAID PARCEL COMMENCING ATT THE SOUTHEAST CORNER OF SECTION 28, SAID TOWNSHIP AND RANGE, A2 2 INCH BRASS CAP IN A MONUMENT CASE, FROM WHICH THE EAST QUARTER CORNER FOR SAID SECTION, A 2 INCH BRASS CAP IN A MONUMENT CASE, BEARS NORTH00-0002" EAST 2,660.32 FEET; AND FROM WHICH THE SOUTH QUARTER CORNER FOR SAID SECTION, A 2 INCH BRASS CAP, BEARS SOUTH 87°36'28" WEST2,599.68 FEET; THENCE FROM SAID SOUTHEAST CORNER SOUTH 87°36'28" WEST 40.03 FEET ALONG THE SOUTHLINE OF SAID SECTION 28 TOTHE TRUE: POINT OF BEGINNING; THENCE CONTINUE ALONG SAID SOUTH LINE SOUTH 87°36'28" WEST: 345.00FEET; THENCE NORTH 00°00'02" EAST 615.00 FEET PARALLEL TOTHEI EASTI LINE OF SAID SECTION 28; THENCE NORTH 87°36'28" EAST 345.00 FEET TOTHE WEST RIGHT OF WAYI LINE FOR DODSON ROAD. NW.; THENCE SOUTH 00°00'02" WEST 615.001 FEET ALONG SAID RIGHT OF WAYI LINE BEING PARALLEL TO AND 40.00 FEET WEST OFTHE EASTLINE OF SAID SECTION' TO THE TRUE POINT OF BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING. EXCEPT: Al PARCEL OFLAND BEING A PORTION OFT THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 28, TOWNSHIP 21 NORTH, RANGE 261 EAST OF THE WILLAMETTE MERIDIAN, GRANT COUNTY, WASHINGTON, SAID PARCEL COMMENCING AT THE SOUTHEAST CORNER OF SECTION 28, SAIDTOWNSHIP AND RANGE, A2I INCH BRASS CAP IN A MONUMENT CASE, FROM WHICH THE EAST QUARTER CORNER FOR SAID SECTION, A 21 INCH BRASS CAP IN Al MONUMENT CASE, BEARS NORTH 00°00"02" EAST 2,660.32 FEET; AND FROM WHICH THE SOUTH QUARTER CORNER FOR SAID SECTION, A21 INCH BRASS CAP, BEARS SOUTH 87°36'28" WEST 2,599.68 FEET; THENCE FROM SAID SOUTHEAST CORNER SOUTH 87°36'28" WEST 40.03 FEET ALONG THE SOUTH LINE OF SAID SECTION 28 TOTHE TRUE POINT OF BEGINNING; THENCE CONTINUE ALONG SAID SOUTH! LINE SOUTH 87°36'28" WEST 345.00 FEET; THENCE NORTH 00°00'02" EAST 415.00 FEET PARALLEL TO' THE EASTLINE OF SAID SECTION 28; THENCE NORTH 87°36'28" EAST 345.00 FEET TO' THE WEST RIGHT OF WAYLINE FOR DODSON ROAD NW.; THENCE SOUTH 00°00'02" WEST 415.00 FEET ALONG SAID RIGHT OF WAYI LINE BEING PARALLEL' TO AND 40.00 FEET WEST OF THE EASTI LINE OF SAID SECTIONTO' THE' TRUE POINT OF BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING. SOUTHEPHRATASUBSTATION DATE: January 20, 2021 ITEM: Items for Council Consideration SUMMARY 1. Report - Unclaimed Property Converted to City Use 2. Status Report - Outstanding Utility Accounts BUDGETIMPACTS 1. N/A 2. Tol be discussed RECOMMENATION Informational only - no formal action required Ifyou have any questions, concerns, or require additional information; please contact me prior to the meeting. CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager Heather Rhoades 1/7/2021 Council Consideration To: From: Date: Proceeding Type: Subject: Unclaimed Property Converted to Department Use Legislative History: 1/20/2021 First Presentation: Second Presentation: Requested Action: Staff Report Summary Attached is al list of the items that the Ephrata Police Department has converted to department/city use during 2020. Discussion/Analysis When the Ephrata Police Department converts unclaimed property from the property and evidence unit for department use, RCW 63.32.010(2) requires that the list of converted property for the previous year be submitted to the mayor and/or council for review and retention. Staff Recommendation required Financial Implications Maintain the list for public inspection as required by RCW 63.32.010(2). No formal action The RCW does allow for an owner to reclaim converted property within one year. If the item is not specifically usable in law enforcement work, the owner may be entitled to the cost of Pageiof2 wear and tear or total replacement. A majority oft the items that are converted to department are usually found or stolen/recovered items with no known owners. However, there is always the chance that the city may need to return an item or cover its cost for replacement/wear and tear. Documentation is kept by the police department regarding each item converted and anyl known owner associated with it. Attachments A. 2020 EPD Converted Property List Legal Review The following documents are attached and subject to legal review: Date Reviewedby Legal Counsel N/A Type oft Document Title of Document Page 2of2 Ephrata Police Department 2020 Converted Property List The below listed property has been converted for use by the Ephrata Police Department in accordance with RCW 63.32.010(2): (2) Retain the property for the use of the police department subject to giving notice int the manner prescribed in RCW 63.32.020 and the right of the owner, or the owner's legal representative, to reclaim the property within one year after recelpt of notice, without compensation for ordinary wear and tear If, int the opinion of thec chief of police, the property consists of firearms or other items specifically usablei in law enforcement work: PROVIDED, That at the end of each calendar year during which there has been such ar retention, the police department shall provide the city's mayor or council andi retain for publici inspection al list ofs such retained items and an estimation of each Item's replacement value. At the end of the one-year period any unclalmed firearm shall bec disposed of pursuant tol RCW 9.41.098(2); Item 20 gel pens, 0.7mm 241 felt tip pens, medium Bolt Cutters Make/Model PaperMate InkJoy PaperMate Flair Stanley CR-MO 18" Serial# Est. Replacement Value $21.24 $35.29 $27.63 City Shop/Maintenance Flashlight Duracell 350 $20.00 MEMORANDUM To: From: Date: Re: Mayor Reim, City Council and City Administrator Warren Leslie Trachsler, Finance Director January 14, 2021 Status Report on Delinquent Utility Accounts Ith has been 10 months since Governor Inslee implemented Proclamation 20-23 mandating suspension of disconnection of utilities for nonpayment and Council's passage of Ordinance 20-01 and 20-02 temporarily suspending late fees and delaying termination for nonpayment. Thought this would be a good time to update Council on the status of our delinquent utility In June it was reported to Council that there were roughly 57 delinquent utility accounts that were likely linked to COVID with an outstanding account balance of just over $20,000. Taking into account all the delinquent accounts at that time there were 90 accounts past due for As of January 13, 2021, there are 223 accounts in various stages of delinquency for a total amount of $87,766. This is a 129% increase from June. At this point it is difficult to determine how many are linked to the COVID pandemic. The most concerning are those accounts that are 90 plus days old. Attached you will find a report prepared by Kari Chornuk showing the breakdown of delinquent accounts. She is also fine tuning the payment agreement sO when this accounts. atotal amount of $38,409. is all over, it willl be ready to roll out. One note of interest however, home sales have picked up. Past Due Accounts as of1.13.21 Utility Billing Accounts 43768.05 - 30-60 Days Past Due 60-90 Days Past Due 90-120 Days Past Due . Over 120 Days Past Due . Inactive 30-60 Days Past Due: 152 Accounts 60-90 Days Past Due: 22 Accounts 90-120 Days Past Due: 12 Accounts Over 120 Days Past Due: 20 Accounts Inactive (Water/Sewer OFF): 17 Accounts $43,768.05 $9,907.41 $6,604.31 $25,812.36 $1,674.68 Rentals = 55. Accounts 9Accounts have paid in full as of1.14.21 4-OPayment since March 8-1-2 Payments since March 9-1or more payments since. July to current DATE: January 20, 2021 ITEM: Items for Council Action SUMMARY 1. Marten Law isi increasing their hourly rate for 2021 by 5%. This law firm is our representative involving the Grant County Landfill Remediation 2. There are two position up for reappointment to the Parks and Recreation 3. Authorize Amendment #2 for Professional Architectural Services for ERC Re- Commission Roof Project 2. N/A 3. $8,900 BUDGET IMPACTS 1. 5% increase will vary based on number of hours worked RECOMMENATION ENABLING ACTIONS Staff recommends acceptance and approval of all Items. Motion to Authorize, Confirm, or Approve and Accept All Items. lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting. CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike' Warren, City Manager Leslie Trachsler January14,2 2021 Council Consideration Rate Increase for Marten Law Legislative History: January 20, 2021 Council Approval To: From: Date: Proceeding Type: Subject: First Presentation: Second Presentation: Requested Action: Remediation Project. Staff Report Summary: Marten Law is our legal counsel on the Grant County Landfill Discussion/Analysis: Marten Law has been representing the City on the Landfill Remediation Project since mid 2005, from the very beginning. They are proposing a 5% increase in their hourly rates. The City has insurance coverage for a majority of the remediation and reimburse Staff Recommendation: Approve proposed 5% rate increase and authorize Administration to Financial Implications: Increase of approximately $2,500 dependingonworikiow. the Cityf fora approximately 50% of Marten Law's expenses. confirm. Attachments A. Letter from Marten Law requesting approval Page 1of2 Legal Review The following documents are attached and subject to legal review: Date Reviewedby Legal Counsel NA Type of Document Title of Document Page 2of2 MARTEN LAW December 29, 2020 Leslie Trachsler City of Ephrata 121 Alder Street SW Ephrata, WA 98823 Dear Leslie: Re: Proposed 2021 Billing Guidelines Thank you for giving Marten Law the opportunity to work with you in 2020. As we: move into 2021, we have reviewed thei fees and costs we charge our clients and are asking for your approval of a modest rateincrease. Our proposed 2021 rates outlined in the attached table, represent an approximately 5% hourly rate increase, effective January 1, 2021. They are competitive in our field and reflect the importance we place on continuing to hire and retain the very best environmental and energy lawyers from top law schools. The competition for these lawyers is fierce and reflects their talent. We hope the quality of their work Please call mei if you have any concerns about our proposed 2021 rates. Ifyou are satisfied with our proposal, please soi indicate by signing and returning a copy of shows up as added value ini the services we provide. this letter to our Chief Financial Officer, Bryan Gochenour at bgochenour@martenlaw.com, Thank you. Buahsr Bradley M. Marten Attorney at Law Direct: (206)292-2604 E-mail: bmartenemarenlawcom Sincerely, D-206.292.2604 I 1191 Second Ave, Suite 2200, Seattle, WAS 98101 Leslie Trachsler December 29, 2020 Page 2 as oft this City of Ephrata By: The terms ofthei foregoing letterand attached rate sheet are agreed toand accepted day of 20_ Leslie Trachsler ATTORNEY/PARALEGAL, HOURLY BILING RATES 2021 Title Attorney Attorney Attorney Attorney Attorney Attorney Attorney Attorney Attorney Attorney Attorney Attorney Paralegal Paralegal Paralegal Paralegal Name Allan, Richard H. Conway, Myles A. Ferrell, Jessica K. Geyer, Martha H. Kray, Jeffrey B. Marten, Bradley M. McConnell, Kingsly A. Odell, Stephen J. Phillips, James T. Rackoff, Jonathan E. Ross, Jack] L. Uhling, Terry" T. Baker, David K. Goodrich, Marina V. Herlihy, Erin E. Kelly, Keelin B. 2021 Rates $535.00 $385.00 $565.00 $375.00 $575.00 $795.00 $375.00 $525.00 $525.00 $550.00 $375.00 $795.00 $295.00 $315.00 $265.00 $210.00 DEEPHRAYA CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager December 20, 2020 Council Action To: From: Date: Proceeding Type: Subject: Traci Bennett Director of CommunityServices Re-appointment oft two Park & Recreation Commissioners Legislative History: January 20, 2021 n/a Motion to approve First Presentation: Second Presentation: Requested Action: Staff Report Summary: It was discovered that Commissioners Jenny Seig and Patti Ferguson Discussion/Analysis: Both Commissioners were contacted and indicated that they would be Staff Recommendation: Council approve both Commissioners to additional term. terms expired at the end of November 2020. willing to serve another term. Financial Implications: n/a Attachments A. B. CityofE Ephrata information! list containing Boards and Commissioner names andt terms. Pageiof2 Legal Review Thei following documents: are attached and subject to legal review: Date Reviewed by Legal Counsel N/A Type ofDocument Title of Document Page2of2 CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City! Manager Leslie Trachsler January 14, 2021 Council Action To: From: Date: Proceeding Type: Subject: Amendment #21 to Professional Services Agreement Legislative History: January: 20, 2021 Council Approval First Presentation: Second Presentation: Requested Action: Staff Report Summary: The attached amendment is to the Agreement for Professional Services for Architectural Services for the Community Center and Roof Repairs for the Ephrata Libraryand Discussion/Analyss: This amendment will allow the architect, DOH Associates, to provide a Ephrata Recreation Center approved by Council on. July15,2020. scope of work and cost estimates to: re-roof the ERC interior modifications to make more flexible spaces prepare bid: specs and documents make determination of asbestos in roofing The City has an opportunity to apply with the State for Local and Community Projects Funding and this process will determine what the estimated cost is in order to apply. Secondly, it would bea advantageous to start this process early to get construction started during warm weather. Staff Recommendation: Council approve and accept Amendment #2 to the Professional Services Agreement for Architectural Services and authorize Administration to execute. Financial Implications: $8,900.00 Page 1of2 Attachments A. Amendment2 to Consultant Services Agreement dated. July 15, 2020 Legal Review The following documents are attached and: subject tol legal review: Date Reviewedby Legal Counsel Type of Document Title of Document Page 2of2 The DOH Associates ARCHITECTS & PLANNERS APROFESSIONAL SERVICES CORPORATION January 14, 2021 City of Ephrata 121 Alder StSW Ephrata, WA 98823 Ladies /Gentlemen: Subject: ERCTemporary Roof Repairs Attention: Ms. Leslie Trachsler, City Clerk Wehad previously met with the Cityand Wagner Roofing to walkl both the Ephrata Recreation Center (ERC)a and thel Library tod determinei immediatei roofing. Ourf firstamendment wasi intended to address temporary roofing needs toretard thei roofl leaksuntil a more permanent solationwasdeveloped. The Bill Cox had contacted our office to request assistance inj preparing a outline scope of work for the re- roof of ERC and interior modifications to: space. The interior modifications are primarily intended to open up the space into larger more flexible rooms. A cost estimate of the work was also requested. The information will be used in the Grant Application and the information is requested by February 1*. Wealsodiscussed. an existing building conditions report for the ERC, which we are: not including We have also been requested to prepare bid documents similar to the library re-roof for the re-roof of the ERC. The hope being that we can utilize some of the work for the grant directly in the re-roof documents. We will need to sample the roof for asbestos as some demolition will need to occur. We will prepare a written scope of work for the grant and provide a statement of probable costs. We will sample the roof for asbestos, prepare a one or two page scope of work, and assist in procuring bids and initiating the work with the Contractor. Wewillj proceed hourly not to exceed a fee of $8,900, plusi reimbursable expenses, without prior rauthorization. Services during construction willbehourly I'vea attached a copy of Amendment 2 to our Owner-Consultant Agreement for your signature. Ifyou are in agreement, please sign the agreement and return a signed copy to our office. If you have any scope of the project morphed into a full re-roof of the public library. in this proposal. as needed. questions, please call me at your convenience. Sincerely, THE DOH ASSOCIATES, PS fp hyk Paul R. Coppock Principal enclosure Digitallys signedb by PaulRCoppock DN:C cn-PauiRCoppocko ou, ysowsmcLs Date: 2021.01.1411:3344- -08'00 TELEPHONE! 509.662,4781 . FAX509.663.3253 . 7N.WENATCHEE AVENUE, SUITE500 . WENATCHEE, WA 98801 AMENDMENT-2 January 14, 2021 to the CONSULTANT SERVICES AGREEMENT dated. 5s 2020 by and between: City of Ephrata and The DOH Associates, PS, Architects and Planners A Change in Service: following: ERC Re-Roof Task 1 With reference to the Consultant Services, Specific Scope of Work, The Consultant shall include the Based on our previousmeeting with the Cityand Wagner Roofing, DOH will prepare an abbreviated scope ofworka and schematic plans fort the purposes of securing bid proposals for the ERC Re-Roof. We will also investigate the presence of asbestos in the roof as needed to determine the impact on demolition. We will prepare cursory schematic type documents identifying the areas, location and limits of work. Documents willi include a verbal description of the work to be completed. Abid form will be provided that includes a verbal description of the work, special requirements such as prevailing wages, bonds, etc. and DOH will assist in soliciting bids, arranging for advertisements ifn necessary, and receiving bids. Compensation for Task 1 will be billed on and hourly basis not-to-exceed fee of $8,900 without prior other owner required information. authorization, plus reimbursable expenses. Task2 DOH will review pay applications and shop drawings, we will prepare notices of completion, coordinate with the contractor, perform periodic site visits and provide additional on call servicesto coordinate with the Cityt toj perform construction administration of the work. Task2 will be billed on an hourly basis, plus reimbursable expenses and may be adjusted to perform more duties or less duties as directed by the City during the course of the work. This Amendment is agreed to as of the date first written above. OWNER ARCHITECT Digitallysignedbyl PaulRCoppock DN: cn-PauRCoppock, o,ou, Date: 2021.01.14113404- 08'00' fplymk smitpaisoasdhaxicans C-US Bruce Reim, Mayor City of Ephrata Paul R. Coppock, President The DOH Associates, PS ARCHTECISAPLANNERS The DOH Associates, PS . WENATCHEE, WASHINGTON