EPHRATA CITY COUNCIL MAYOR BRUCE REIM MAYOR PRO-TEM WILLIAMCOL KATILEEN ALISTOT.SARAIL MDONNELLVALLIMILLARD. MATTMOORE. TONY MORA. MARK WANKE CITY NDMINISTKATORNINEWARKEN AGENDA FORJANUARY 5, 2022 - ZOOM - TO PARTICIPATE BY PHONE DIAL 1-253-215-8782, follow prompts City of Ephrata Meeting ID: 642-397-7833 7:00PM REGULAR SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of Meeting: Yes 6. Presentations: 5. Additions or corrections toj published Agenda a. Oath of Office: Mayor Reim b. Oath of Office: Council members Matt Moore; Sarah McDonnell; Kathleen Harris II CONSENT AGENDA 1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: December 15, 2021 3. Approval of Special Event Application: allow hotels and motels in the Industrial 1Zone 4. Set Public Hearing for January 19,2022 at 7:00 p.m. - Amend Ephrata Municipal Code 19.04.070to BILLS: Coe, McDonnell, Mora III STAPF.COMMITTEL, & AGENCY REPORTS IV CLOSED RECORDI DECISIONS HAPIERS3 36, 42: OPENPITLRET INPLIT: NOTI PERMITTED) V PUBLICHEARINGS VI ORDINANCES & RESOLUTIONS 1. Resolution 22-01-Vaçate portion of aj public utility easement VII ITEMS FOR COUNCIL CONSIDERATION VIII ITEMS FOR COUNCILACTION 1. Proclamation: Declaring January 23-29, 2022 as School Choice Week in Ephrata 2. 2022 Lodging Tax Advisory Committee Recommendation 5. Interlocal Agreement with Grant County District Court 3. Surplus of Taser Devices 4. Uncollectible Debt Write-off IX CITY ADMINISTRATOR REPORT BILLS: Coe. McDonnell Mora CITY COUNCIL MINUTES December 15, 2021 City Council of the City of Ephrata, Grant County Washington met in regular Open House was held at 6:00 p.m. to honor Council Member Mark Wanke for his 32 session on December 15, 2021. years of service as an Ephrata Council Member. The meeting was called to order at 7:00 p.m. by Mayor Bruce Reim. This meeting is also available remotely by phone using the ZOOM call in number and Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council City meeting ID. members Mark Wanke, Matt Moore, Sarah McDonnell, Valli City Administrator Mike Warren, City Attorney Anna Franz, Public Works Director Bill Sangster, Community Development Director Dan Leavitt, Community Relations Director Traci Bennett, Fire Chief. Jeremy Burns, Police Chief Kurt Adkinson, and City Clerk/Finance Director Leslie Trachsler Millard, Tony Mora and Kathleen Allstot Staff Present: Pledge of Allegiance was said. No public signed up to speak. This meeting is being recorded Agenda: There were no corrections or additions to the agenda. Presentations: Mayor Reim presented aj plaque to outgoing Council Member Mark Wanke thanking him for his dedicated and committed service to the citizens of Ephrata. Mark has faithfully served as a City Council Member for 32 consecutive years. Mark Wanke gave al brief speech reviewing some of the major events and changes that have occurred during his time in office and thanked the citizens for entrusting him to serve all these years. Consent Agenda: Motion was made to approve consent agenda. (m/s Allstot/McDonnell) Motion carried. Items on the consent agenda are as follows: Claims #94286 through #94341 in the amount of $128,498.26 VOID Claim #94285 - printing error $0.00 EFT in the amount of $23,229.10 Minutes oft the December 1, 2021 Council meeting Special Event Applications: None Manual Checks #86122021,87122021,88122021, and 89122021 in the amount of $3,151.60 Public Hearing Resolution 21-014- Six-Year and Twenty-Year Capital Facilities Plan: Mayor Reim opened public hearing at 7:16 p.m. Director Leavitt gave a brief staff report. A Capital Facilities Plan is al long range financial plan that allows the City to prioritize public projects and identify funding sources for those project. The Growth management Act requires communities plan for capital facilities to ensure adequate levels of facilities and services are in place to support development. The plan does not obligate the City to this timeline. As needs arise and financing opportunities become available projects can be moved up or down the timeline. The Planning Commission has reviewed the changes to the Twenty-Year Comprehensive Capital Facilities Plan and recommends There being no public comments, Mayor closed public hearing at 7:18 p.m. Public Hearing Ordinance 21-19 - Amending EMC 19.22 "Sidewalk Construction and Improvement": Mayor opened public hearing at 7:18 p.m. Director Leavitt gave a brief staff report. This amendment provides a more uniform and consistent standard for sidewalk construction, improvement variances and special provisions. An increase of development in areas where property was subdivided before the sidewalk requirement has prompted the need for the code amendment. The Washington State Department of Commerce has concluded their 60-day review of the proposed amendment. There being no public comments, Mayor closed public hearing at 7:20 p.m. approval. Public Hearing Ordinance 21-16-90-Day Moratorium on Residential Subdivisions: Mayor opened public hearing at 7:20 p.m. Director Leavitt gave a briefstaff report. In accordance with adopted Ordinance 21-16, Council is to hold aj public hearing to take testimony from the public on the moratorium that was imposed on the acceptance of new residential subdivision applications. The moratorium provides the time needed to complete a review of the parks and open space requirements for residential subdivisions and to allow for the 60-day review period by the Washington State Department of Commerce. Director Leavitt discussed the drafted amendment to Chapter 18 regarding park fees and open space requirements. The proposed amendment for the fee in lieu of land dedication for parks and open space is $1,800 per residential lot. The fee would be held in a reserve account and could only be used to fund capital improvements for park facilities and shall Public comments: Paul Dart of Briar Investments in Moses Lake addressed Council on behalf of an investor who is developing land off Railroad Avenue. He expressed their surprise and disappointment at finding out that there was a moratorium and that there will be a fee for each lot. He asked if this was set in stone and commented that the $1800 fee Council discussion ensued regarding the timing of when the fees are paid; the need for the increased fees; new developments impact on the Parks system; how the fees should be Council consensus is that the current fee is too low and needs to be increased; fees should be collected before final ecording/aceplance of the plat; and settled to move forward There being no further comments, Mayor closed public hearing at 8:06 p.m. Ordinance 21-17- "Fee Schedule and Charges for City Services": The Council's philosophy has been to make small incremental increases to the City's fees and charges on a yearly basis by the amount of CPI. All rates have been increased by 6% with the exception of the sewer fees which increased 8% to cover the construction loan for system improvements; fee for Easement Vacation Requests to reflect actual staff time and costs; and Splash Zone rates were increased 11.83% due to the increase in minimum wage. Motion to approve and accept Ordinance 21-17 amending EMC 3.35 entitled "Fee Schedule and Charges for City Services". (m/s Coe/McDonnel) Motion carried. Ordinance 21-18-2 2021 Budget Supplemental Appropriation: This budget amendment addresses the legal obligation we have to adopt a budget that reflects all expenses known and unanticipated. The reflected increases are associated with the increased insurance premium; increased MACC dispatching fees; reallocation of personnel costs; library service fee; increased project costs; costs for chemicals; small Motion to approve and accept Ordinance 21-18 amending the 2021 Budget and authorizing the expenditure of said funds. (m/s Allstot/Mora) Motion carried. Ordinance 21-19-A Amending EMC 19.22 "Sidewalk Construction and Improvement': Motion to approve and accept Ordinance 21-19 amending EMC 19.22 entitled "Sidewalk Construction and Improvement". (m/s Coe/Moore) Council discussion ensued regarding this section of Code which creates a piece meal of sidewalks be spent within six years of collection. has caught them off guard. assessed; and what would be a fair and equitable fee. with the proposed flat fee of $1800 per lot. equipment and supplies; and increased utility and B&OTaxes. and in some areas there is no available way to put a sidewalk in. There is a need to establish a better way to fill in the missing sidewalk links. Legal counsel advised that this ordinance establishes a standard for the assessment of the fees and does not address the piecemealing of sidewalks. Coe, Mora voted Aye; Moore, Wanke, Allstot, McDonnell and Millard voted nay. Motion failed. Resolution 21-014-Six-Year and' Twenty-Year Capital Facilities Plan: Motion to approve and accept Resolution 21-014 2022 Update of the Six-Year Capital Facilities Plan. (m/s Moore/Millard) Council discussion ensued regarding the new city facility and where are we in the process. Mayor advised that funding of course is an issue. Motion Resolution 21-013- Vacation of Public Utility Easement Continued: Staff requests additional time for further research. Motion to table. (m/s Milard/McDonnell) Motion Approve Agreement with Grant County Health District: Administrator Warren advised that the Grant County Health District has requested an increase in the City's Motion to authorize Administration to execute Agreement with Grant County Health District for 2022 at the requested $3 per citizen. (m/s Wanke/McDonnell) Motion Accept anonymous donation for Recreation Scholarships: Director Bennett advised Council that the Recreation Department received a $400 donation to be used for recreation scholarships. All donations must be accepted by Council. Motion to accept anonymous donation for $400 for recreation scholarships. (m/s Confirm Mayor's appointment to the Parks Commission: Motion to confirm Mayor Reim'sa appointment of Carrie Wanke to the Parks Commission. (m/s Wanke/Moore) carried. carried. yearly support from $2 to $3 per citizen. carried. Mora/Millard) Motion carried. Motion carried. City Administrator Report: There being no further business Council member Wanke motioned to adjourned the meeting at 8:40 p.m. seconded by Allstot. Motion carried. Bruce Reim, Mayor ATTEST: Leslie Trachsler, City Clerk DATE: December 10, 2021 To: EDC Officers, Directors & Ex-Officio Directors FROM: Brant Mayo, Executive Director VISION: Economic Prosperity & Quality Growth Grant County MISSION: To work for the continued orderly growth of the Grant County economy Econonie DveiapmentCound while improving quality ofl life BOARD OF DIRECTORS MEETING 7:00 AMI WED. DECEMBER 15, 2021 I VIRTUAL ONLY BOARD MEETING AGENDA 1) Welcome & Call meeting to Order ..Gregg Fletcher 2) Approve November 2021 Board Meeting Minutes :. Dale Pomeroy 3) Review November 2021 Financial Reports. .Juliann Dodds a. 2022 Budget (action needed) 4) Report on EDC Activities 5) Unfinished (Old) Business Brant Mayo/Staff .Brant Mayo a. In Person Meetings 6) New Business 7) Board Member Round Table. Board Members Gregg Fletcher 8) Adjourn. 2021 FUTURE EDCMEETINGS & EVENTS Board of Directors Annual Meeting Board of Directors January 19, 2022 February 16,2 2022 February 16, 2022 7:00 AM Virtual 7:00 AM Virtual 7:10 AM Virtual 6594 PATTON BOULEVARD NE I MOSESLAKE, WA 98837 I PHONE:509-764-6579 IF FAX509-765-5161 Our Mission..To bring continued, orderly growth to Grant Our Vision..Tol be the number one resource for business Grant County Economic Development Coucil County and promote quality of life development Board of Directors Meeting Minutes November 17,2021 Meeting called to order: 7:03 a.m. by Brant Mayo Directors Present: Dr. Terry Leas, Dale Pomeroy, Marvin Price, Jim McCullough, Louis Szablya, Brian Meiners, Rob. Jones, Juliann Dodds, Lisa Karstetter, Cash Brown, Don Kersey, Caralyn Bess, Peggy Nevsimal, Juanita Richards Directors Absent: Gregg Fletcher, Katherine Ryf, Lars Leland, Scott Freidig, Curt Morris, William Coe Ex-Officio Directors Present: None Ex-Officio Directors Absent: Darci Kleyn, Karen Liebriecht Staff Present: Brant Mayo, Allan Peterson, Rachelle Lange, Rebecca Nelson Guests Present: Dr. Sara Thompson Tweedy, LeAnne Parton, Melissa Bethel, Alicia Deveraux, Susan Mann, Rachelle Haven, Blake Baldwin, Kevin Burgess, Jenny Rojanasthien Board Meeting Minutes for October 2021: Dr. Terry Leas moved to approve the October minutes Financial Report for October 2021:. Juliann Dodds presented the financial statement drafts, and North Central Washington (NCW) Tech Alliance: Blake Baldwin and Jenny Rojanasthien presented about the organizations mission in connecting people with technology resources and their passion to ensure rural Washington is not left behind as technology accelerates. NCW host several educational and networking events to helpt the community develop and or enhance skills, education, and connections. NCW supports learning to prepare the future generations with skills needed to thrive. STEM education ensures our community has a workforce pipeline. and Caralyn Bess seconded; the motion passed. there are no concerns at this time. Report on GCEDC Activities: Peterson updated the board on SBDC activities and the upcoming trade mission to Hong Kong. More buyers will be attending than anticipated. Peterson also noted that most of his meetings have been primarily online this year and hopes there will be more Lange attended her first CHI (Coalition for Health Improvement) meeting that was the first meeting since the committee transitioned new facilitators of the organization. Committee members discussed a plan with the organization's purpose and established new leadership in-person meetings next year. roles. 6594 Patton Boulevard NE Moses Lake, WA 98837/Phone: 509.764.6579 Our Mission.-To bring continued, orderly growth to Grant Our Vision..Tol be the number one resource for business Grant County Economicl Development Council County and promote quality of life development Lange has been working on establishing a new customer relations software and consulting with several different companies andi identifying the EDC office's needs. "The office continues to stay! busier than ever with projects and meetings," said Mayo. Mayo reviewed several active projects including Project Risen that has been demandinga a lot oft time with on-site visit selections. Unfinished (Old) Business: Mayo presented to the board the 2022 draft budget for review, and the board requesteda couple of minor changes. New Business: Capital campaign discussion involving Convergent to do the feasibility study and the potential costs associated with a campaign. The board suggested considering other options to Convergent. Community Updates: Not time for updates. Meeting Adjoumed: at 8:00 a.m. by Brant Mayo Gregg Fletcher, President Dale Pomeroy, Secretary 6594 Patton Boulevard NEI Moses Lake, WA 98837/Phone: 509.764.6579 10:27AM 12/03/21 Accrual Basis Grant County EDC Profit & Loss November 2021 Nov21 Ordinary Income/Expense Income 4028- Membership Dues Total Income Gross Profit Expense 6000- Salaries 6010. Insurance 6005-1 Reimbursed Health Care 6005-5 Dental Total 6010 Insurance 6076- Employee Retirement 6080. Taxes 6500. Automobile 6525. Supplies 6530- Postage 6531 Garbage 6535 Professional Fee/Dues 6540- Rent/Utilites 7000. Marketing Total Expense Net Ordinary Income Other Income/Expense Other Income 4100. Contract Income Total Other Income Net Other Income Net Income 4,167.00 4,167.00 4,167.00 18,071.04 742.47 31.70 774.17 1,008.30 1,731.23 11.20 68.44 58.00 23.59 18,822.61 783.00 60.00 41,411.58 (37,244.58) 18,750.00 18,750.00 18,750.00 (18,494.58) Pagel 10:27AM 12/03/21 Accrual Basis Grant County EDC Balance Sheet AsofNovember 30, 2021 e Nov 30,21 ASSETS Current Assets Checking/Savings 1000. Umqua CD-6624 1001 Banner Checking 5426 1002. Banner Saving-8750 1007. GESA Savings- 0825 1008. GESA money market- - 1047 1050-1 Umpqua Bank 5257 Total Checking/Savings Accounts Receivable Total Current. Assets Fixed Assets TOTALI ASSETS LIABILITIES & EQUITY Liabilities Current Lisbilities Long Term Liabilities 2300-1 Deferred Revenne Total Long Term Liabilities Totall Liabilities Equity 38,491.59 30,553.51 294,150.24 5.00 260,473.10 5,650.00 629,323.44 9,500.00 638,823.44 4,002.56 642,826.00 30,991.94 120.00 120.00 31,111.94 611,714.06 642,826.00 TOTALLIABILITIBS. & EQUITY Pagel a . 3 58 Our Mission.-Tol bring continued, orderly growth to Grant Our Vision.-To bet the number one resource for business Grant County EconomicD Developmento Council County and promote quality oflife development Director's Report November 62821toDesember3,2021 Existing Business Development Trade Mission! Update Hong! Kong Port of Royal and Warden Meetings 138Visitsin2 2021 Business Recruitment and Attraction Data Center Tax Incentive Meetings and Call with Commerce Project Zion - Manufacturing - Site visits. Close to decision. Looking in Quincy area Project Grapevine-A Agriculture - Had site visiti in Grant County, continuing to visit Project NewF Falcom-Manufacturer/PoductionSubmite. toi the State, hadi foilow upt to do Project Tera - Manufacturing - request from the state on possible sites Project Raven - Food/Beverage Processor - Submitted several sites follow upy with site selector, site visit early October Project Z - Aerospace - Submitteds several site for Grant County Project Y- Clean Tech- Company has specific site in mind Project High Bar- Manufacturing, 2 site visits, on-going calls Project Falcon - Clean Tech - Engaged with Site Selector Project Kane - Food processing Project Naboo - Clean Energy Project File- Server Technology Manufacturing Project Black Falcon - Advanced Manufacturing Project Vision - Clean Tech - Call with Dept of Comm Project SoRna - Clean Energy Transportation Project Singularity - Clean Precision Machining Co. Calls with Solar Developers on County moratorium Phone Calls with Clean Energy Project lookingi in Grant Co. for the site selector Project Y2K- Clean Tech -Approached by Site Selector regarding spedficarea-continuing Project Diamond- Production Facility - located site in Grant County-had visit- gone quiet Project Riser- Clean Tech - Site visit, several meetings, continued dialog/meetings/als Workforce Development Workforce Alliance Meeting Workforce Future Summitt SAPATWBNLCWPNENBEIMAPBTIPPEA146SPIFAPASSIN Grant County Economicl Develapment Coucil NCWD Board Meetings Infrastructure Development Callswith PUD on current Projects Solar Discussions Our Mission.-Tol bring continued, orderly growth to Grant Our Vision.-To bet the number one resource for business County and promote quality of life development Meeting with County & Committee on SIP-Setmeeting Conversation with Natural Gas Company regarding2projects Communication and investor Development Department of Comm - Visit with Staff Grant Co. Fair Grounds Planning Assoc Grant Co Homebuilders Visit with Ports Conversation with potential development (solar) Calls with Real Estate Developers Grant County Planning Dept visits ADO Data Collection Webinar and Calls International Trade Call WSBDC Weekly Calls Software Demos also with Commerce EWEDA Call GC Industrial Alliance Legislative Update(Warnick, Dent, Vbarra) BBCC Video and Alliance Health Discussion Prepi for Staff Reviews and Update Employee Handbook WEDA Weekly Calls and Legislative Call Several CHI Calls andl Meeting Meeting with Confluence Healthcare Kiwanis Meeting Grant Co Industrial Alliance Grant County Health District Call Retail and Services Development SBDC1on1 Meetings Call with Dominos ReCon Dec. zuziplannangmatena: development/meetings SMPATOMEAMRENEINEEAXTHASPHIFANPIESIN Prol Forma 2021 Budget Proposed 2021 Budget Draft 2022 Budget REVENUE: 4028Memberhplues Cities Ports Private County PUD! $57,300.00 $66,000.00 $100,000.00 $40,000.00 $30,000.00 $1,150.00 $58,315.00 $75,000.00 $20,000.00 $65,068.00 $512,833.00 $270,281.00 $11,300.00 $10,000.00 $24,000.00 $39,700.00 $3,085.00 $700.00 $150.00 $250.00 $1,100.00 $435.00 $300.00 $150.00 $1,250.00 $600.00 $0.00 $400.00 $0.00 $0.00 $250.00 $8,000.00 $2,000.00 $250.00 $72,300.00 $0.00 $13,000.00 $2,900.00 $2,500.00 $31,000.00 $1,900.00 $4,500.00 $0.00 $14,000.00 $2,500.00 $45,800.00 $66,000.00 $115,000.00 $40,000.00 $30,000.00 $1,500.00 $58,500.00 $65,000.00 $20,000.00 $65,068.00 $506,868.00 $256,666.00 $14,550.00 $11,900.00 $19,500.00 $21,200.00 $6,950.00 $3,500.00 $150.00 $1,500.00 $1,000.00 $350.00 $300.00 $150.00 $5,750.00 $2,000.00 $500.00 $1,500.00 $250.00 $500.00 $1,000.00 $4,000.00 $4,000.00 $500.00 $76,000.00 $500.00 $13,000.00 $2,500.00 $3,500.00 $33,500.00 $1,500.00 $4,500.00 $500.00 $14,000.00 $2,500.00 $38,300.00 $66,000.00 $95,000.00 $60,000.00 $35,000.00 $1,000.00 $25,000.00 $75,000.00 $0.00 $75,000.00 $470,300.00 $276,440.00 $13,800.00 $14,000.00 $25,000.00 $11,200.00 $5,650.00 $2,000.00 $150.00 $1,500.00 $1,200.00 $350.00 $300.00 $150.00 $5,500.00 $2,000.00 $500.00 $1,500.00 $500.00 $500.00 $500.00 $2,500.00 $2,500.00 $500.00 $72,350.00 $500.00 $4,000.00 $16,850.00 $2,500.00 $2,500.00 $22,500.00 $2,000.00 $4,500.00 $500.00 $14,000.00 $2,500.00 4005Iinterest Income Grants CHI Grant 4050/SIP Total Revenue EXPENSES: 4100Contract Income (Commerce) 6000Salaries: 6010Insurance 6076_Employee Retirement 6080Taxes 6500Auto 6505TrainingComt.Due: Warden Development Councile 6505-11 IEDC6505-1 Other 6505-2 WEDA6505-3 AWB6505-4 CBDL6505-5 INWP6 6505-7 615Meal/fnterainmment EDCI Meals 6515-1 Board Meetings 6515-2 Pusinesy/Clen/Cansatamt 6515-3 Investors Council 6515-5 Ports Meeting 6515-6 Community 6515-7 6517Equipment 6525/Supplies 6530Postage 6535/Professional Fees Newsletters andA Annualf Report Wage& Benefit Survey! Trends Website Subscription fees Membership! Dues Professional Services Payrollf fee ESRIData Attomey Audito orF Review INEAforE ESMI Data 6540Rent/Utilities $12,260.00 $10,500.00 $1,000.00 $60.00 $700.00 $4,640.00 $840.00 $2,400.00 $1,400.00 $800.00 $0.00 $800.00 $7,220.00 $4,000.00 $720.00 $2,500.00 $0.00 $1,500.00 $468,586.00 $44,247.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $9,800.00 $9,000.00 $800.00 $3,240.00 $840.00 $2,400.00 $1,400.00 $6,000.00 $4,000.00 $3,000.00 $9,220.00 $5,000.00 $720.00 $2,500.00 $1,000.00 $1,500.00 $450,776.00 $56,092.00 $13,640.00 $11,000.00 $1,500.00 $240.00 $900.00 $4,640.00 $840.00 $2,400.00 $1,400.00 $8,000.00 $4,000.00 $4,000.00 $9,220.00 $5,000.00 $720.00 $2,500.00 $1,000.00 $2,500.00 $467,440.00 $2,860.00 Rent Janitorial Garbage Utilities Intemet Access Office Phones CellPhone Outbound Trade Allan Travel GISW Webtech! Website Advertising LocaiMarketing 645Teephone/ntemet 6550Travel 7000Marketing 7075/Trade Shows Total Expenses NET REVENUE EVENT REVENUE: TotalE Event Revenue EVENT EXPENSES: 4105/Speciall Events: Annual Banquet $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $o.00 $0.00 $0.00 $0.00 $0.00 $0.00 6516Event Meals/Entertainment 6560/Rentalfees Total Event Expenses NET EVENT REVENUE Annuale Banquet DATE: January 5,2022 ITEM: Ordinances & Resolutions SUMMARY BUDGETIMPACTS I. Resolution 22-01--Vacate aj portion of a public utility easement. 1. N/A RECOMMENDATION Staff recommends acceptance and approval of all Items. ENABLING ACTIONS Motion to Authorize, Confirm, or Approve and Accept All ltems. Ifyou have any questions, concerns, or require additional information; please contact me prior to the meeting. ACEE FPHEV STAFF REPORT Mayor and City Council, Mike Warren, City Manager December 29, 2021 Resolution To: From: Date: Proceeding Type: Subject: Daniel Leavitt, Community Development Director Vacate a portion of a public utility easement-Resolution 22-01 Legislative History: November 17, 2021 December 1, 2021 January 5, 2022 First Presentation: Second Presentation: Third Presentation: Requested Action: Staff Report Summary Motion to approve resolution 22-01 The City of Ephrata has received a request from Robert and Peggy Muchlinski, owners of Block 2, Lot: 2 of Orchard View Homes Division #2 Major Plat, to abandon the entire width of a 5-foot-wide public utility easement. The easement is located along the rear property line of 2266 Chery Blossom Drive. Potential users of the easement have been notified of the proposed abandonment and no comments were received. Property owners within the plat and within 300' oft the plat boundary were notified of the proposal. Background Ap public hearing was held before the City Council on November 17, 2021. The public hearing was closed, and staff was directed to provide information of past public utility easement abandonments. The Council also requested that the proponent be at the next meeting to Int the past 11 years the City Council has approved one request to abandon a partial width of ap public utility easement and three requests to abandon the entire width of a public utility easement. All four requests were for easements on property located within residential At the December 15", 2021 City Council meeting, staff asked for more time to research the existence and location of a private water line and easement. A private water line does exist answer Council questions. subdivisions. Pageiof2 andi is located 41 feet west of the rear property line oft the subject property. The water line is in a 15'-wide private easement that was recorded with Grant County on August 13,1990, 6 years prior to the recording of the Orchard View Homes Division #2 Major Plat. The private easement will be unaffected by the abandonment of the public utility easement that was created with the Orchard' View Homes Division #2 Major Plat. Fiscal and Policy Implications None Options Option Result -Approve the request to abandon the public The easement will be abandoned, and the utility easement area can no longer be used as a location for public utilities or as an access point for public utility maintenance. The private easement for the private water line will be unchanged. The easement would remain unchanged. -Take no action Staff Recommendation easement. Attachments A B C D Staff recommends that Council approve the request for abandonment of the public utility Resolution 22-01 Vicinity map Letter from property owner Partial plat map showing public utility easement location. Legal Review The following documents are attached and subject to legal review: Date Reviewed byl Legal Counsel 11/10/21 Type of Document Resolution Title of Document Resolution No. 22-01 Page2of2 RESOLUTION NO.22-01 Al RESOLUTION VACATING A PUBLICUTILITY EASEMENT INTHE CITY OF EPHRATA, WASHINGTON RECITALS: 1. The City of Ephrata has received a request from Robert and Peggy Muchlinski, owners of Block 2Lot2ofOrchard View Homes Division 2 Major Plat, to abandon the entire widtho of the following described easement: That easement for public utilities being 51 feet wide, along the external rear lot line of Block 2, Lot2, Orchard View Homes, Division 2N Major Plat, Book 16, Pages 48 and 49, Records of Grant County, Washington. 2. 3. 4. RESOLVED: Potential users of the easement have been notified of the proposed abandonment and no Property owners within the plat and within 300 feet of the plat boundary have been notified comments were received on the subject area. oft the proposal. A public hearing was held before the City Council on November 17, 2021. 1. The City Council ofthe City ofl Ephrata finds that the public use and interest is served by the 2. The vacation of the easement as described above is hereby vacated and the Mayor is authorized to execute the necessary documents in order to accomplish that vacation. proposed vacation ofthe easement. ADOPTED by the City Council oft the City of Ephrata, Washington, this 5th day ofJanuary, 2022. Mayor ATTEST: City Clerk N 88*09'11"E 507.85' 306.23. N8B'10'08"E 721.88' N8B'10'0B"E 721.91' PEACHTREE ORIVE 102.05" $88910'0B-V N 88*09/11"E. 201.62' 147:43' A-88*04'47" R.25.00' L-38.43' 8N. 88*09'11"E 250:36 A-91*55'13*, R-25.00' L-40.11' 1.00 AC N. 88:09'11"E 276.21' 2 1.00 AC N.88:09111E 276.21" BLOGK 1 9 1.00 AC AF 940131067 N-8B*09141'E 276.21'. 4.00 AC 86*09/51"E 276.21 1.00, AC N'BB:08'11-EL 276.21" 1.00 A-B8*06'28* R25,007 38.44 252.02 30 EASEMENT FO TURN AROUND ON REEL RECORDED UN FILE NUMBER RECOROS OF WASHINGION. LEGEND: 1/2". REE CAP SET. PROPERTY 1/2". REE CAP FOUN U.S.B.R. FOUND. ALUMINUN MONUMENT MONUMENT 1 U.S.B.R. EJ PREVIOUS 1.00 AC N 88110:08"E 273.97" 1.00 'AC. N.88*10/06E. 274.29" 3 1.00 AC: N.88:10:08"E. 274.61" BLOLK: 2 4 1.00 AC N8BP10:08"E 274:93" 5 1.00 AC. N.88*10:08"E 275.25": 6 1.00 AC 4-200038 R.25.00' 4-8.73' 64.32 .BB:4D'OBME. 272.76. L-30.56 N' BBVID'OB"E 150.6B' SCALE °89888 MTT ATTACHMENT B 3 C August 11, 2021 Dan Leavitt Community Development Ephrata, WA Dan, We are requesting that allt the easement along the back part of our property at 2266 Cherry Blossom Dr, Ephrata, WA be abandoned. We are requesting this abandonment of easement because there is no access except thru our property. We do understand that we cannot build or place any structure within 5 feet of the rear property line. An instructed, there is a $105 check payable to the City of Ephrata enclosed. Thank you for your help. actefvabnk Robert (Bob) Muchlinski CAAHMeNChabN Peggy Muchlinski Homeowner - 2266 Cherry Blossom Dr, Ephrata, WA Phone: 509)750-5628 Email: poDmuc@msn.com ATTACHMENTI D DATE: January 5,2022 ITEM: Items for Council Action SUMMARY 1. Proclamation: Declaring January 23 thru 29, 2022 as School Choice Week in Ephrata To raise awareness of the need for effective educational options. 2. 2022 Lodging Tax Advisory Committee recommendation 5. Interlocal agreement with Grant County District Court 3. Surplus of Taser Devices 4. Uncollectible Debt BUDGETIMPACTS 1. N/A 2. $93,000.00 3. +$4,795.00 4. $706.00 plus staff time 5. $30.00 per case filed Staff recommends acceptance and approval of all Items. Motion to. Authorize, Confirm, or Approve and Accept All Items. ENABLING ACTIONS Ifyou have any questions, concerns, or require additional information; please contact me prior to the meeting. City of Ephrata 121 Alder Street Southwest Ephrata, Washington 98823 Voice: 1800-833-6384 TDD: 1800-833-6388 Phone: 509-754-4601 Fax: 509-754-0912 PROCLAMATION Declaring January 23 thru 29, 2022 School Choice Week in Ephrata WHEREAS, all children in Ephrata should have access tot the highest quality education possible; and, WHERAS, Ephrata recognizes thei important rolet that an effective education plays in preparing all students in WHERAS, quality education is critically important tot the economic vitality of Ephrata; and, WHEREAS, Ephrata is home to a multitude of high-quality public and nonpublic schools from which parents can chooset for their children, in addition toi families who educate their children in the home; and, WHEREAS, educational variety not only helps to diversify our economy, but also enhances the vibrance of WHEREAS, Ephrata has many high-quality teaching professionals in all types of school settings who are WHEREAS, School Choice Weeki is celebrating across the country by millions of students, parents, eduçators, schools, and organizations to raise awareness of the need for effective educational options; NOW, THEREFORE, _BRUCE REIM . MAYOR do hereby recognize January 23- -29: 2022 as Ephrata School Choice Week, and Icall this observance to the attention of all our citizens. Ephrata to be successful adults; and our community;and committed to educating our children; and, SCHOOL CHOICE WEEK JANUARY 23 -29,2022 Sincerely, Beeccefbein Bruce Reim, Mayor CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City! Manager December 14, 2021 Council Action To: From: Date: Proceeding Type: Subject: Traci Bennett Director of Community Services 2022 Lodging Tax Advisory Committee recommendation Legislative History: January 5, 2022 n/a Motion to approve First Presentation: Second Presentation: Requested Action: Staff Report Summary: The Lodging Tax Advisory Committee met on December 10, 2022, to Discusion/Analyss: Following discussion and a motion by Thona Bodi and a second by Rita Witte the Committee unanimously approved all seven applications fori full funding. Staff Recommendation: Council approve Committees recommended awards. review seven applications for funding in 2022. Financial mplcatons-593,00.00 Attachments A. B. MememinutdACmerg Awards spreadsheet Pageiof2 C. Legal Review Thei following documents are attached and subject to legal review: Date Reviewedby Legal Counsel Type ofDocument N/A Title of Document Page2of2 MEMORANDUM TO: RE: Mike Warren, City Administrator FROM: Traci Bennett, Director of Community ServicesTb DATE: December 13,2021 For Council's Information - 2022 Lodging Tax Advisory Committee Recommendation The Lodging Tax Advisory Committee (LTAC) met on Friday, December 10,2021,in the City Hall Council Chambers. The Committee is charged to review the grant applications for funding The LTAC is comprised of two members of the community who organize programs that are eligible for the funds. Those two are: Dave Johnson of Columbia Basin Youth Baseball and the Chamber of Commerce President, Rita Witte. The LTAC is also comprised of two members representing a business that collects the tax. They are Thonna Bodi, manager of Best Western Rama Inn, and Derek Litterell, manager of Oasis Park RV and Campground. Council member A press release and web postings were posted on October 12,2021 announcing the availability of applications and stipulated that completed applications be returned to City Hall by November 5, The meeting began by Chairman Wanke calling the meeting to order at 1:00pm.. All Committee members were present with the exception of Derek Litterell who was excused. The minutes of the previous meeting held November 20, 2020 were approved as presented. The 2022 budget is expected to appropriate $76,000.001 for the Committee to distribute, with the account fund balance at approximately $330,000.00. Copies of the completed applications were Chairman Wanke reminded the committee that the tax is collected solely by transient lodging establishments and should be utilized for events that can demonstrate they contribute to overnight stays in these businesses. In addition, funds can be used for advertising and promotion of events and community. The Committee then reviewed the applicant requests and applied that philosophy to the awarding of the funds. Discussion centered on does the event, "put heads in beds?" and/or are the funds being used for advertising, promoting of events and community. The Committee then began applying awards. All applications that demonstrated the ability to There were seven applications submitted for consideration. A list of submitted applications including the Committee's recommended awards are attached. (Bodi/Witte m/s). out of the Stadium/Conyention fund, or hotel motel tax. Mark Wanke represented the city council and acts as chair. 2021. (Witte/Johnson m/s). distributed to the Committee members for their review. generate overnight stays and/or advertising were funded. The meeting was adjourned at 1:15pm. wN. ephrata.org etreatietephat.erg Ifyou have any further questions, please feel free to contact me. Attached: 2022 Request and Award Spreadsheet Cc: C.Lnenicka, Admin. Asst. 2 3 & S 0 d0 0 DD & EEPERVY CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager To: From: Date: Detective Sergeant Troy Froewiss 12/22/21 Proceeding Type: Council Approval Subject: Surplusoft Taser Devices First Presentation: Second Presentation: Requested Action: Staff Report Summary: Legislative History: In! December of 2021, the entire Taser inventory was replaced with the newest version of Taser technology. The new Taser platform is not compatible with any ofoufprevious inventory, making our oldi inventory obsolete. The new Taser inventory has been issued to officers and the obsoletei inventory has been collected. The Police Department wishes to sell all of the old Taser inventory to Accredited Security whom, we have sold obsolete Taser equipment to in the past. Accredited Security will purchase six (6)X-26 Taser devices, twelve (12)x-2Taser devices as well as the associated inventory. Accredited: Securityi isac company which, refurbishes' Taser equipment thenr resells their inventory tol law enforcement and government agencies. Discussion/Analysis Accredited Security does not sell to the general public. Staff Recommendation The recommendation is to sell all obsolete Taser equipment to Accredited Security. Pagelof2 Financial Implications After inspection, Accredited Security will pay $75.00 for each of our two X-26's with a serial number starting with X00-2, will pay $100.00 for each of our two X-26's with a serial number starting with) X00-3a and $150.00 for each of our two X-26's with as serial number stating with X00- After inspection, Accredited Security will pay $300.00 for each of our eleven X-2Taser devices in proper working order and will pay $100.00 for our single X-2 Taser device with a non-working After inspection, Accredited Security will also pay $5.00 dollars for each) X-26and X-2 cartridges. I will be submitting approximately seventy-four X-26 cartridges along with approximately seventy- There are other items being solé to Accredited Security such as spare X-26 and X2 holsters, downloading kits and a cartridge repair kit. These items will be valued by Accredited Security 4. This would bea an approximate total of $650.00. Central Information Display for an approximate total of$3400.00. five X-2 cartridges. The approximately sale value oft the cartridgesis$745.00. after thei items are received. Attachments A. Ana asset sheet fore eachx-2andx-261 Taser Device. Each asset sheet hasa description page attached whichi includes photos ofe each device. B. C. Ani itemizedi inventory listi including all oft thei items beings sold to AcreditedSecurity. Legal Review The following documents are attached and subject to legal review: Date Reviewed by LegalCounsel Type of Document Title ofc Document Page 2of2 of DuTy TAKEN OUT 12/13/31 VEWTORH CID WOENINO NON- CITY OF EPHRATA ASSET CONTROL FORM PROPEATYOF CITY OF EPHRATA 002078 (assigned by Finance office) ASSET IDNO GRANT SOURCE (applies to items purchased with grant funds) DATE OF PURCHASE ASSET DESCRIPTION MODELNO YELLO TASER Xz S/N X300A1V7R POLICE LOCATION, IsSUeD T ECKHART DEPARTMENT Om 09/25/0 VENDOR NAME/ADDRESS Profonce LE l655 BeRRy Sr. STEH. BREACA.92821 PORCHASE AMOUNT $99995 PURCHASE ORDERN NO_225035 ESTIMATED: LIFE AA #206 Signature of Department Head TASER DEVICE MOVED TOSURPLUS Unit Model: X-2 Purchase Date: 09/2016 City Tag: Insert Photo(s) Below: Serial #: X30001V7R Reason: Defective CID sell to Accredited Security 002078 Date of Surplus: 01/12/22 List any Accessories: Blackhawk LHholster without a belt clip (Discounted buyback due to CID) X30001V7R 22003 REVC DOWNEY TURNED INs 12/08 CITY OF EPHRATA ASSET CONTROL FORM PROPENTYOF CITY OF EPHRATA 002077 (assigned byl Finance office) ASSETINO GRANT SOURCE (applies toi items purchased with grant funds) DATE OF PURCHASE. 12/24/14 ASSET DESCRIPTION MODELNO YELcow TASER X2 S/N X3000IV8C Pocice LOCATION, ISSUEb To 1 Dowwey DEPARTMENT ON oz/215 VENDOR NAME/ADDRESS PRo-FORCE LE/ 655 BERRY ST STEH. BREACA_92821 PURCHASE AMOUNT $99495 PURCHASE ORDER NO_ 235035 ESTIMATEDLIFE, R#206 Signature ofl Department Head TASER DEVICE MOVED TO SURPLUS Unit Model: X-2 Purchase Date: 12/29/2014 City Tag: List any Accessories: Insert Photo(s) Below: Serial #: X30001V8C Reason: Outdated, selling to Accredited Security 002077 Date of Surplus: 01/12/22 AWARNINGI 2003 REV X30001V8C TAKENoUT of IVENTORY 12/on) CITY OF EPHRATA ASSET CONTROL FORM PROPERTYOF CITY OF EPHRATA 002081 (assigned by Finance office) ASSET INO GRANT SOURCE (applies toi items purchased with grant funds) DATE OF PURCHASE os/2/5 ASSET DESCRIPTION MODELNO YELLow TASER xZ S/N X30002AZM LOCATION KSUEb T6: GARCIA DEPARTMENT POLIcE ON Iz/n/15 VENDOR NAME/ADDRESS PRo Fonce LE/655 BERRY ST. STEH BeAA92821 PURCHASE AMOUNT $1029.95 PURCHASE ORDER NO_ 246704 ESTIMATEDLIFE, pp Signature ofl Department Head TASER DEVICE MOVED TO SURPLUS Unit Model: X-2 Purchase Date: 08/21/2015 City Tag: List any Accessories: Insert Photo(s) Below: Serial #: X30002A2M Reason: Outdated, selling to Accredited Security 002081 Date of Surplus: 01/12/22 X30002A2N WVENTDR I2//44 our of TAKGN CITY OF EPHRATA ASSET CONTROL FORM PROPERTYOF CITY OF EPHRATA 002080 (assigned by Finance office) ASSET! DNO GRANT SOURCE (applies to items purchased with grant funds) DATE OF PURCHASE Ox/z15 ASSET DESCRIPTION MODELNO YeLcow 7ASER Xz S/N X30002458 LOCATIONISSVED TELACHLAN DEPARTMENT POLIcE ON m/as/1s VENDOR NAMB/ADDRESS PRo fORCE LE/LSSRey ST STE. H. BRCA CA.92821 PURCHASE AMOUNT 81029:45 PURCHASE ORDER NO_ 246704 ESTIMATED LIFE #2oc Signature ofl Department Head TASER DEVICE MOVED TO SURPLUS Unit Model: X-2 Purchase Date: 08/21/2015 City Tag: List any Accessories: Insert Photo(s) Below: Serial#: X30002A58 Reason: Outdated, selling to Accredited Security 002080 Date of Surplus: 01/12/22 WARNING X30002A58 TAKGN OuT of INVENTORY 12/13/21 CITY OF EPHRATA ASSET CONTROL FORM PAOPERTYOF CITY OF EPHRATA 002083 (assigned byl Finance office) ASSET IDNO GRANT SOURCE (applies to items purchased with grant funds) DATE OF PURCHASE 02/03/16 ASSET DESCRIPTION MODELNO YeLLow TASER XZ SN X30002yNG LOCATION ISSDED T6: HVEMAN DEPARTMENT POLICE on/ic/ze VENDOR NAME/ADDRESS PRo- FORCE LE/6st BEeRy - ST STE H. BeEAC49282/ PURCHASE AMOUNT $1042.31 PURCHASE ORDER NO263018 ESTIMATEDLIFE Mp. #zoi Signature of Department Head TASER DEVICE MOVED TO SURPLUS Unit Model: Purchase Date: 02/03/2016 City Tag: List any Accessories: Insert Photo(s) Below: X-2 002083 Serial #: X30002YNC Reason: Outdated, selling to Accredited Security Date of Surplus: 01/12/21 AWARNING URIG IOC7NE - REV TURNED IN 12-/08/21 CITY OF EPHRATA ASSET CONTROL FORM PROPERTYOF CITY OF EPHRATA 002084 (assigned1 by Finance office) ASSETINO GRANT SOURCE (applies toi items purchased with grant funds) DATE OF PURCHASE 02/03/ua ASSET: DESCRIPTION, MODELNO X2 Yuow TASER S/N X30002yNE LOCATION: IssUeD 7 N.DIAZ 3i9 DEPARTMENT POLIcE VENDOR NAME/ADDRESS Peo FOAcE Le LLss BERRYST STE H. BeEACA9282/ PURCHASE AMOUNT # 1042.31 PURCHASE ORDER NO_263018 ESTIMATEDLIFE, AP-#706 Signature ofl Department Head TASER DEVICE MOVED TO SURPLUS Unit Model: X-2 Purchase Date: 02/03/16 City Tag: List any Accessories: Insert Photo(s) Below: Serial#: X30002YNE Reason: Outdated, selling to Accredited Security 002084 Date of Surplus: 01/12/22 WARNING HARVE7 TERNEb IN 12/08/24 CITY OF EPHRATA AESILCONTROL FORM PROPERTYOF CITY OF EPHRATA 002380 ASSETI DDNO GRANT SOURCE (assigned by Finance office) (applies to items purchased with grant funds) DATE OF PURCHASE O1/16/2020 ASSET DESCRIPTION YELLow Xz TASER DEVICC MODELNO X2 S/N_ X30007EKV LOCATION ISS To HARVEY DEPARTMENT, POCIcE orfI/zo VENDOR NAME/ADDRESS PRO-F force /G55 BERRY ST. STE.H. BREA CA.92821 PURCHASE AMOUNT $12709 PURCHASE ORDER NO 00022232 ESTIMATEDLIFE RD #207 Signature of] Department Head TASER DEVICE MOVED TOSURPLUS Unit Model: X-2 Purchase Date: 01/16/2020 City Tag: List any Accessories: Insert Photo(s) Below: Serial #: X30007FKV Reason: Outdated, selling to Accredited Security 002380 Date of Surplus: 01/12/22 30007RV OUT of INVENTOR TAILEN 12(3/21 CITY OF EPHRATA ASSET CONTROL FORM PROPERTYOF CITY OF EPHRATA 002363 (assigned by Finance office) ASSETINO GRANT SOURCE (applies to items purchased with grant funds) DATE OF PURCHASE 10/24/19 ASSETI DESCRIPTION WAPRAN REPLACEMEAT FOR X3oco1VHaa MODELNO X2 S/N X30naAFTE LOCATION IssueD 7 RAMIREZ VENDOR NAME/ADDRESS Axow DEPARTMENT PoLIce PURCHASE AMOUNT WAR, RCPLACEMEN PURCHASE ORDER NO NIA ESTIMATED LIFE, 1o RS - 2 #zoc Signature ofl Department Head TASER DEVICE MOVED TO SURPLUS Unit Model: X-2 Purchase Date: 10/24/2019 City Tag: List any Accessories: Insert Photo(s) Below: Serial #: X30009FTE Reason: Outdated, selling to Accredited Security 002363 Date of Surplus: 01/12/22 AWARNING X5OOOFTE REV TAKEN our of INVeNTRy 12/02(21 CITY OF EPHRATA ASSET CONTROL FORM PROPERTYOF CITY OF EPHRATA 002082 (assigned byl Finance office) ASSET DNO GRANT SOURCE (applies to items purchased with grant funds) DATE OF PURCHASE 0s/21/15 ASSET DESCRIPTION, MODELNO YELLO TAsce X2 S/N X3000Z9RR LOCATION ISSUEn 70 BRIBBLE DEPARTMENT, POLICE G/14a1 LASER MT EMORING, 7AS Is Now Dep7. SPARE VENDOR NAME/ADDRESS PRo FoeccLE/ess BERRY Sr. S7.H. BeA4.92821 PURCHASE AMOUNT #102995 PURCHASE ORDER NO 246704 ESTIMATEDLIFE hR Hzoc Signature of Department Head TASER DEVICE MOVED TO SURPLUS Unit Model: X-2 Purchase Date: 08/21/2015 City Tag: List any Accessories: Insert Photo(s) Below: Serial #: X300029RR Reason: Outdated, selling to Accredited Security 002082 Date of Surplus: 01/12/22 AWARNING 29R 7AKGV OUT of INVENTORY 12/3/21 CITY OF EPHRATA ASSET CONTROL FORM PROPERTYOF CITY OF EPHRATA 002074 (assigned byl Finance office) ASSETI IDNO GRANT SOURCE (applies to items purchased with grant funds) DATE OF PURCHASE Jo/27/14 ASSETI DESCRIPTION, Yeccow TASER MODELNO X2 S/N X300030cV LOCATION ISSUED 76 3 SmH 2/n/u DEPARTMENT POLIcG VENDOR NAME/ADDRESS Peo FIE/TREN ST STEH. BREACA.9282 PURCHASE AMOUNT. $999 95 PURCHASE ORDER NO 319046 ESTIMATEDLIFE, SIDE NOrE : ORIGINAL P.o. SHOWS SER # X3000PPO, WJHICH WAS LATER DAMAGED d RETURNED THGN REPLACED /*300070CV ON 12/z9/15. B#zo Signature ofl Department Head TASER DEVICE MOVED TOSURPLUS Unit Model: X-2 Purchase Date: 10/27/2014 City Tag: List any Accessories: Insert Photo(s) Below: Serial #: X300030CV Reason: Outdated, selling to Accredited Security 002074 Date of Surplus: 01/12/22 AWARNING 400030 TAKe oUT of INSUEwTORY 12(04121 CITY OF EPHRATA ASSET CONTROL FORM PROPERTYOF CITY OF EPHRATA 002362 (assigned by) Finance office) ASSETI DNO GRANT SOURCE (applies to items purchased with grant funds) DATE OFI PURCHASE 10/24h9 ASSET DESCRIPTION, YELLoN TAS6R MODEL NO X2 S/N X30009872 Pocice LOCATION. ISSUED To ROBERTS DEPARTMENT VENDOR NAME/ADDRESS AxoN PURCHASE AMOUNT, WARRANTY RePLAÇEMENT PURCHASE ORDER NO NIA ESTIMATEDLIFE, 16 yRs 2 Signature of Department Head TASER DEVICE MOVED TO SURPLUS Unit Model: X-2 Purchase Date: 10/24/2019 City Tag: List any Accessories: Insert Photo(s) Below: Serial #: X300098TH Reason: Outdated, selling to Accredited Security 002362 Date of Surplus: 01/12/22 WARNING 4300098TH jal KueW7OAM of Thcer OUT CITY OF EPHRATA ASSET CONTROL FORM PROPERTYOF CITY OF EPHRATA 002178 (assigned byl Finance office) ASSET DNO GRANT SOURCE (applies to items purchased with grant funds) DATE OF PURCHASE 01/09/17 ASSET DESCRIPTION MODEL NO YELLOW X2 TASER X2 S/N_ X30004474 LOCATION Issveb T CANADY DEPARTMENT PoLIcE oN o1fis17 VENDOR NAME/ADDRESS PRoFOREE 3009 MogTA Hwy 89 PRESCOTT Az. 86301 PURCHASE AMOUNT 1042.3) PURCHASE ORDER: NO_ 16195 ESTIMATED! LIFE, RD Signature ofl Department Head TASER DEVICE MOVED TO SURPLUS Unit Model: X-2 Purchase Date: 01/09/2017 City Tag: List any Accessories: insert Photo(s) Below: Serial#: X30004474 Reason: Outdated, selling to Accredited Security 002178 Date of Surplus: 01/12/22 OANGER AWARNING TAKEN OUT of INVENTORY 1 CITY OF EPHRATA ASSET CONTROL FORM PROPERTYOF CITY OF EPHRATA 002070 (assigned by Finance ofitice) ASSETI INO GRANT SOURCE (applies toi items purchased with grant funds) DATE OF PURCHASE PRIoR To 2009 ASSET DESCRIPTION MODEL: NO TASER X-26 S/N x0o- 218581 LOCATION, Issoeb 1 DEPARTMENT PoLIcE VENDOR NAME/ADDRESS PRo- FRCe Le/6ss BRRYS STE.H. BaeaCa.9282 PURCHASE AMOUNT ESTIMATEDLIFE, PURCHASE ORDER NO PURGCD R - #26c Signature of Department Head TASER DEVICE MOVED TO SURPLUS Unit Model: X-26 Purchase Date: Unknown CityTag: Insert Photo(s) Below: Serial #: X00-218581 Reason: Outdated, selling to Accredited Security 002070 Date of Surplus: 01/12/22 List any Accessories: Ambidextrous Blade-Tech holster I - X26 X00-218581 TAGEN our of INVGNTORY 1z/09/2 CITY OF EPHRATA ASSET CONTROL FORM PROPERTYOF CITY OF EPHRATA 002069 (assigned byl Finance office) ASSETI INO GRANT SOURCE (applies toi items purchased with grant funds) DATE OF PURCHASE PRIOR To 2009 ASSET DESCRIPTION, MODELNO 7ASER Y-26 X-26 S/N. x0o- 281160 LOCATION ISSUED To KOCH o/29s DEPARTMENT PosIcG VENDOR NAME/ADDRESS PPo-fORcE LE/LSSRR 5. STEH BaC4_9282 PURCHASE AMOUNT ESTIMATED: LIFE PURCHASE ORDER NO_ PoRGEh #206 Signature ofl Department Head TASER DEVICE MOVED TO: SURPLUS Unit Model: X-26 Purchase Date: Unknown City Tag: Insert Photo(s) Below: Serial #: X00-281160 Reason: Outdated, selling to Accredited Security 002069 Date of Surplus: 01/12/22 List any Accessories: Ambidextrous Blade-Tech holster TE X26 (X00-281160) TAKEN OUT of IwvewToRy 12/o8/1 CITY OF EPHRATA ASSET CONTROL FORM PROPERTYOF CITY OF EPHRATA 002073 (assigned by! Finance office) ASSET IDI NO GRANT SOURCE (applies to items purchased with grant funds) DATE OF PURCHASE PRAOR 7 2009 ASSET DESCRIPTION MODEL NO TASER X26 S/N Xoo- 349653 LOCATION ISSUED 70 DEPARTMENT POLIcE VENDOR NAME/ADDRESS PRo- Foece LE/Gss BERRY Sr. STEH BRGA CA 92821 PURCHASE AMOUNT ESTIMATED LIFE PURCHASE ORDER NO PURGÉD wD #206 Signature ofI Department Head TASER DEVICE MOVED TO SURPLUS Unit Model: X-26 Purchase Date: Unknown Serial #: X00-349653 Reason: Outdated, selling to Accredited Security CityTag: Insert Photo(s) Below: 002073 Date of Surplus: 01/12/22 List any Accessories: Ambidextrous Blade-Tech holster E X26 1 (X00-349653) TAREN OUT of IVEwToRy 12b1 CITY OF EPHRATA ASSET CONTROL FORM PROPERTYOF CITY OF EPHRATA 002072 (assigned byl Finance office) ASSET. IDNO GRANT SOURCE (applies to items purchased with grant funds) DATE OF PURCHASE PRon To 200G ASSET DESCRIPTION, MODELNO TASGR X-26 S/N X00- 381755 LOCATION IssveD 76 DEPARTMENT POLICE VENDOR NAME/ADDRESS PRo- FORcG LE/6SS BeRRYST STE.H BREACA 9282/ PURCHASE AMOUNT ESTIMATED LIFE PURCHASE ORDER NO PueGeD 132 #206 Signature of Department Head TASER DEVICE MOVED TO SURPLUS Unit Model: X-26 Purchase Date: Unknown City Tag: Insert Photo(s) Below: Serial #: X00-381755 Reason: Outdated, selling to Accredited Security 002072 Date of Surplus: 01/12/22 List any Accessories: Ambidextrous Blade-Tech holster - X26 X00-381755) TAKGN OUT of INVENTOR.4 12/08/21 CITY OF EPHRATA TONTROL FORM PNOPERTYOF CITY OF EPHRATA 002065 ASSET II NO GRANT SOURCE (assigned byl Finance office) (applies toi items purchased with grant funds) DATE OF PURCHASE 011409 ASSET DESCRIPTION MODELNO TASER X26 S/N X00- 4343/4 LOCATION Issveo DEPARTMENT PoLIce VENDOR NAME/ADDRESS Peo FORcE LELGss BeREYST STEH. BReaCA.982/ PURCHASE AMOUNT $804 95 PURCHASE ORDER NO 54047 ESTIMATED LIFE E #2OG Signature of Department Head TASER DEVICE MOVED TOSURPLUS Unit Model: City Tag: Insert Photo(s) Below: X-26 002065 Serial #: X00-434314 Purchase Date: Unknown Reason: Outdated, selling to Accredited Security Date of Surplus: 01/12/22 List any Accessories: Ambidextrous Blade-Tech holster 1A E X26 (X00-494314) FRoEwSS TURNGD Ir 12/act CITY OF EPHRATA ASTCONTROL FORM PROPERTYOF CITY OF EPHRATA 002066 ASSET II NO GRANT SOURCE (assigned byl Finance office) (applies to items purchased with grant funds) DATE OF PURCHASE PRoR1 2009 ASSET DESCRIPTION, MODEL NO TASER x-26 S/N x00- 462956 LOCATION S67 RevLOz/2w/c DEPARTMENT PbCICE VENDOR NAMB/ADDRESS Peo-Face CE/sE ReReySI STe.H. BAEA CA. 9282.1 PURCHASE AMOUNT ESTIMATED! LIFE PURCHASE ORDER NO PURGED #206 Signature of] Department Head TASER DEVICE MOVED TOSURPLUS Unit Model: X-26 Purchase Date: Unknown CityTag: Insert Photo(s) Below: Serial #: X00-462956 Reason: Outdated, selling to Accredited Security 002066 Date of Surplus: 01/12/22 List any Accessories: Ambidextrous Blade-Tech holster TE X26 (X00-462956 TASER PRODUCTS TO SELL X26 Taser Devices Condition Serial Number X00-462956 X00-381755 X00-218581 X00-434314 X00-349653 X00-281160 Battery % 76% 82% 94% 98% 87% 22% Good working condition with reversable Blade-Tech Holster Good working condition with reversable Blade-Tech Holster Good working condition with reversable Blade-Tech Holster Good working condition with reversable Blade-Techl Holster Good working condition with reversable Blade-Tech Holster Good working condition with reversable Blade-Tech Holster X21 Taser Devices Serial Number X30001V8C X30002YNE X30007FKV X30002A2M X300029RR X300098TH X30002YNC X30009FTE X300030CV X30002A58 X30004474 X30001V7R Condition Good working order Clean and good working order Clean and good working order Clean and good working order Clean and good working order Clean and good working order Clean and good working order Clean and good working order Clean and good working order Clean and good working order Clean and good working order Clean but has defective CID Downloaded Purchase Date Box Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 12/29/14 02/03/16 01/16/20 08/21/15 08/21/15 10/24/19 02/03/16 10/24/19 10/27/14 08/21/15 01/09/17 Unknown Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No X2 APPM's X26 DPM's Serial Number E19034008 E19034158 E19034164 E19034150 E19034149 E19034123 E19034016 E19034129 E18827100 E19033994 E18816060 Remaining Battery Life 98% 100% 100% 100% 100% 100% 99% 100% 62% 72% 77% Manufacture Date 02/2018 02/2019 02/2019 02/2019 02/2019 09/2013 Remaining Battery Life 99% 99% 99% 99% 99% 98% TASER PRODUCTS TO SELL X2 Cartridges Serial Number C62049X9C C62049Y33 C6205H3X7 C6207XEW7 C6207X5FM C6207XED4 C6207XF40 C6207X7HM C6207X7HM C6207XKFW C6207XT5F C6207XF05 C6207XE9E C6207XF1P C6207X707 C6207XKF1 C6207XRMT C6207XEV4 C6207XF1H C6207XEY3 C6207XF01 C62049Y27 C62049X4W C62049YC3 C62049YOY C6205H40H C6205H3X8 C62049Y29 C6205H414 C6204A07P C62049CR6 C6205H43C C6205H44Y C6207XF60 C6207XKH6 C62049XX2 C62049Y89 C6205H42N C6205H43D Type 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25'Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live Condition Good Condition Good Condition Good condition New New New New New New New New New New New New New New New New New New Fair,spark test marks Fair, spark test marks Fair, spark test marks Fair, spark test marks Fair, spark test marks Fair, spark test marks Fair, spark test marks Good, some spark test marks New New Fair, spark test marks Fair, spark test marks Good, some spark test marks Good, some spark test marks Good, some spark test marks Good, some spark test marks Good, some spark test marks Good, some spark test marks Expiration Date 10/2022 10/2022 09/23 12/24 12/24 12/24 12/24 12/24 12/24 12/24 12/24 12/24 12/24 12/24 12/24 12/24 12/24 12/24 12/24 12/24 12/24 10/22 10/22 10/22 10/22 09/23 09/23 10/22 09/23 10/22 10/22 09/23 09/23 12/24 12/24 10/22 10/22 09/23 09/23 TASER PRODUCTS TO SELL X26 Cartridges Serial Number C4106KRYE C4106KT4T C4106KT4W C4106KYP8 C4106KT25 C410753N8 C4106KTOM C4106KT49 C4106KRP6 C4106KYTO C4106KT05 C41076C3X C4106KT4N C4106KYTX C4108KWRN C4108KWED C4108M011 C4108KY9V Type 25' Live 25' Live 25' Live 25' Live 25'Live 25' Live 25'L Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live 25' Live Condition New New New New New New New New New New New New New New New New New New Expiration Date 06/22 06/22 06/22 06/22 06/22 06/22 06/22 06/22 06/22 06/22 06/22 06/22 06/22 06/22 04/24 04/24 04/24 04/24 X2 Holsters Condition Perfect Perfect Good Good Perfect Perfect Like new with package Good New in package (Never Opened) New in package (Never Opened) Good Perfect Fair Good Fair Type Blackhawk Blade-Tech Blackhawk Blackhawk Blackhawk Blackhawk Blackhawk Blade-Tech Blade-Tech Blade-Tech Blackhawk Blackhawk Blackhawk Blade-Tech Blackhawk Blade-Tech Type Blackhawk Blackhawk Blackhawk Blackhawk Blackhawk Belt Clip Attached LHor RH Good condition, screws too long Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes LH LH LH LH LH LH RH LH LH RH RH RH LH LH LH LH X26 Holsters (Not including the 6 Blade-Tech's on the X26's) Condition Fair Fair Fair Fair Fair Belt Clip Attached LHorRH No No No No Yes RH LH RH RH LH TASER PRODUCTS TO SELL Blue X-26 Training Cartridges Blue X2 Training Cartridges Expiration 10/2022 10/2022 05/2012 04/2023 04/2023 11/2021 05/2022 04/2023 04/2023 04/2023 04/2023 10/2022 Expiration 05/2012 10/2022 04/2023 04/2023 10/2022 11/2021 04/2023 04/2023 10/2022 04/2023 10/2022 10/2022 Expiration 11/2023 11/2023 11/2023 11/2023 12/2022 12/2022 11/2023 Expiration 11/2023 11/2023 11/2023 11/2023 12/2022 12/2022 11/2023 Misc. Taser Equipment Item Description X2 Hogue Grips X26 Taser Cam Download Kit in box X26 Download Kit X2 Download Cord X26 Extra download cord X26 bolt on spare cartridge holster X26 cartridge blast door repair kit X-2 clear blast door training cartridges Quantity 6ea. lea. lea. lea. lea. 5ea. Kit 14ea. Other Information New Items Includes software & cord Includes software & cord Software has to be downloaded Included everything Incovers Expired X2 Smart Cartridges 10each Expired X-26 Live Cartridges 49 each CITYC OF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Administrator Finance Director, Leslie Trachsler December 28, 2021 Council Action Uncollectible Debt Legislative History: January5 5, 2022 N/A Council Motion To: From: Date: Proceeding Type: Subject: First Presentation: Second Presentation: Requested Action: Staff Report Summary: Staff has identified ten accounts that have become legally uncollectible Discussion/Analysis: Per Policy 4060, accounts are considered uncollectible after the appropriate collection procedures have been followed. There are ten accounts that have been deemed by Central Bonded Collectors as uncollectible. Nine are beyond the statute of limitations (10 years) and onei is due to bankruptcy. All accounts were for citations issued from 2009to 2013 Staff Recommendation: Council approve the write-off of ten legally uncollectible accounts for due to the statute of limitations and bankruptcy. and were for various parking and animal code violations. total debt write- off of $706.00. Financial Implications: Loss of $706.00 plus staff time Attachments A. List of Uncollectible Accounts Page 1of2 Legal Review Thei following documents are attached and: subject to legal review: Date Reviewedby Legal Counsel Type ofD Document Title of Document N/A Page 2of2 CENTRAL BONDED COLLECTORS CITATION NUMBER JUDGMENT DATE CITATION DESCRIPTION AMOUNT WRITE OFF DESIGNATION #011247 #011532 EPI029195 EPI028631 #011809 #011807 EPI030559 #011474 #011856 #012558 12/10/2009Wrongi way parking 6/24/2010 Night parking 9/2/2010Failure to provide rabies vaccine 9/2/2010 No license & rabies shot 11/17/2010Wrong way parking 11/23/2010 Wrong way parking 8/26/2011 Dog at large-1st offense 8/26/2011 Night parking 8/26/2011 Wrong way parking 10/28/2013,Wrongi way parking $30.00 $20.00 $67.00 $285.00 $30.00 $30.00 $57.00 $20.00 $30.00 $137.00 TOTAL $706.00 Beyond Statutes Beyond Statutes Beyond Statutes Beyond Statutes Beyond Statutes Beyond Statutes Beyond Statutes Beyond Statutes Beyond Statutes Took bankruptcyl CITYC OF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager Mike Warren JANUARY! 5, 2022 Item for Council Action ofthel District Court Legislative History: January! 5, 2022 Council Approval To: From: Date: Proceeding Type: Subject: Interlocal Agreement between the City of Ephrata and Grant County for the provision of Court: services withint thel Municipal Department First Presentation: Second Presentation: Requested Action: Staff Report Summary. This is an agreement with the Grant County Court to provide Municipal Discussion/Analysis Grant County Court discontinued providing Municipal services. This agreement will reinstate Municipal Courtservices to Ephrata from Grant County District Court. Staff Recommendation Accept the Agreement with Grant County District Court to provide Court Services to the CityofEphrata. Municipal Court Services Financial Implications $30.00 per case filed Attachments A. Interlocal Agreement between the City of Ephrata and Grant County for the Provision of Court services within the Municipal Department oft the District Court. Pagelof2 Legal Review Thei following documents are attached and subject to legal review: Date Reviewedby Legal Counsel N/A Typec ofDocument Titlec of Document Page 2of2 INTERLOCAL AGREEMENT BETWEEN THE CITY OF EPHRATA AND GRANT COUNTY FOR THE PROVISION OF COURT SERVICES WITHIN THE MUNICIPAL DEPARTMENT OF THE DISTRICTCOURT THIS AGREEMENT made by and between GRANT COUNTY, duly organized and operating under and' by virtue ofthe Constitution and the laws of the State of Washington, hereinafter referenced to as the "COUNTY" and the CITY OF EPHRATA, a municipal corporation ofthe State of Washington, hereinafter referred to as the "CITY", for the provision ofc court services to the City's Municipal Department oft the Grant County District Court, hereinafter referred to as "municipal department" or "municipal court". RECITALS: WHEREAS, the CITY has previously petitioned the COUNTY to establish a municipal WHEREAS, the organization oft the CITY's Municipal Department was incorporated WHEREAS, the municipal department for the CITY was created by the COUNTY, WHEREAS, the CITY and COUNTY previously entered into an Interlocal Agreement dated December 28, 2004, to utilize the services of the COUNTY's District Court judges to hear cases on violations oft the CITY's civil ordinances, hereinafter referred to as the "2004 ILA"; WHEREAS, the CITY desires to continue to utilize the services oft the COUNTY's District Court judges to hear cases on violations of the CITY's civil ordinances, and no other department of Grant County District Court; and into Grant County's District Court Districting Plan; and known as the Municipal Department of the CITY of EPHRATA; and matters except as conferred by statute; and WHEREAS, the CITY desires to now utilize the services of the COUNTY's District Court clerks to serve as municipal court clerks in order to file and process cases on violations of the CITY's civil ordinances, and no other matters except as conferred by statute; and WHEREAS, the parties desire to enter into an agreement amending the 2004 ILA and further defining their rights, duties, and liabilities relating to the utilization of the COUNTY's District Court judges and clerks to process and hear cases on violations of the CITY civil ordinances and no other matters except as conferred by statute; and WHEREAS, the purpose of this Agreement is to provide the CITY with Municipal Court services for the adjudication of violations of CITY civil ordinances and establish a basis for identifying costs, revenues, fines, fees and responsibilities of both parties hereto; and WHEREAS, the Municipal Court services to be provided by the COUNTY are expressly restricted to the provision ofal District Court judge and Municipal Court clerk. Ephrata and Grant County District Court ILA2 2022 1of8 NOW,THEREFORE, for and in consideration on the mutual covenants, agreements, and stipulations contained herein, the CITY and the COUNTY hereby agree as follows: 1.DEFINITIONS. "Case"- A Notice of Infraction filed with a unique citation number for a violation of the CITY's civil ordinances. 2.1 MUNICIPAL COURT SERVICES. Commencing from the time this Agreement is executed, the COUNTY shall provide timely and efficient court services in the CITY's Municipal Court for all civil municipal court cases. a. The COUNTY's Responsibilities. The following court services shall be provided by the COUNTY under this Agreement: 1. Municipal Court Judges and Presiding Judge. The District Court Judges, the Presiding Judge, and the Commissioner shall continue to preside over the Municipal Departments cases pursuant to RCW 3.46.060. Costs contemplated by RCW 3.46 et seq., and the Grant County District Court Districting Plan 2013 are included in the costs provided for in this Agreement. 2. Court Staff. The COUNTY shall provide court clerks necessary to timely and efficiently process all civil municipal cases filed by the CITY. Court clerks will not be considered CITY employees. 3. Supplies and Forms. The COUNTY shall provide all court forms and paperwork necessary for the processing ofthe CITY's municipal court cases. 4. Language Interpretation. The COUNTY shall provide and pay for all language interpretation services 5. Collection and Remittance of Fines and Collection for Nonpayment. The COUNTY will collect, receipt, and remit all municipal infraction fees, fines, assessments, and penalties to the CITY on a monthly basis. The COUNTY will, through the same collection process used for the COUNTY District Court cases, collect all fines, fees, and assessments for the CITY's Municipal Court civil cases and remit those fines, fees, and assessments to the for the CITY's municipal court civil defendants. CITY on a monthly basis. Ephrata and Grant County District Court ILA 2022 2of8 6. Property. The cost ofa all real and personal property used in the performance oft the COUNTY's duties under the terms oft this Agreement shall be the sole responsibility oft the COUNTY. 7. Court Scheduling. The scheduling of court proceedings for the CITY Municipal Court is controlled by the COUNTY District Court and the Presiding Judge. However, the COUNTY District Court agrees to schedule the CITY'scivil matters separately from similar matters instituted by other jurisdictions and court proceedings shall be scheduled at least once per month. 8. File Management and Retention. The COUNTY District Court shall manage and retain court case files for the CITY's Municipal Court for all cases filed under this Agreement. Files shall be managed and retained in accordançe with procedures established by the Supreme Court Rules, Judicial Information System policies, Washington State The COUNTY District Court agrees to provide façilities at the COUNTY District Court façilities for CITY Municipal Court civil proceedings. Archives and District Court policies. 9. Facilities. 10. Miscellaneous. The COUNTY shall provide services that are required by law for the function of the CITY Municipal Court. b. The CITY's Responsibilities. 1. Prosecution. The CITY shall be responsible for providing and paying for all prosecution services for all cases filed on its behalf. 2. Notice of Infractions. Alll Notices of Infraction issued by the CITY must be filed with the COUNTY District Court pursuant to IRLJ2.2(d). See also IRLJ1.2(a)-(b) (definitions for "Infraction Case" and "Notice of Infraction"). 3. Receipt for Remittance Upon receiving the remittance from the COUNTY, the CITY shall providea 4. File Management and Retention Infraction Cases Prior to Agreement. All infraction records under GR: 31 and GR3 31.1 prior to this Agreement shall be managed and retained by the CITY. Files shall be managed and retained in accordance with the procedures established by the Supreme Court Rules, remittance receipt to the court within thirty (30) days. Ephrata and Grant County District Court ILA: 2022 3of8 Judicial Information System policies, Washington State Archives and District Court policies. 3. COSTS AND REVENUE. a. The COUNTY District Court will send invoices to the CITY for each quarter. The quarters being. January-March, Apri-luma.mp-Sepemke, and October-December. The COUNTY District Court will send the invoice for a quarter within 45 days of the end of a quarter. The CITY will be responsible to pay the invoice within 30 days of b. For the year 2021, the fee schedule currently in place will remain the same. Any payments made by the CITY for the months ofJuly, 2020, through the time of execution ofthis Agreement (during which time municipal court operations were suspended) shall be credited against future invoices beginning at the time this C. Starting January 1, 2022, the CITY shall pay the COUNTY District Court at the The COUNTY District Court shall bill the CITY in accord with paragraph 2(a) above and shall note on each invoice the number ofinfractions for which the CITY is being charged. The Fee may be reviewed and renegotiated by the COUNTY and CITY on a yearly basis after the first year. If fees are not agreed upon, then using the Dispute Resolution process hereunder, fees must be negotiated, in October starting October d. All fines, fees, costs, and assessments shall be collected and accounted for by the COUNTY District Court staffi in accordance with Chapter 3.62 of the RCW and any other applicable laws and paid to the CITY along with an accounting thereof, monthly. The COUNTY shall provide collection reports to the CITY on a quarterly receipt of the invoice. Agreement is signed. rate of$30.00 per case filed. 15t. basis. 4. GENERAL PROVISIONS. a. This Agreement shall not be construed as or deemed to be a contract for the benefit of any third party or parties and no third party or parties shall have any right b. No agent, employee, servant, or representative oft the CITY shall be deemed to be an employee ofCOUNTY for any purpose and no employee of COUNTY or ofthe C. Each party to this Agreement shall act in good faith and shall aid and assist the to action hereunder for any cause whatsoever. District Court shall be deemed an employee of the CITY. other in accomplishing the objective of this Agreement. Ephrata and Grant County District Court ILA2022 4of8 d. This Agreement, upon execution by all parties, supersedes and amends the 2004 Interlocal Agreement and any other prior contracts and agreements (oral or written) for the District Court's assumption of] Municipal Court services between the CITY and the COUNTY. Provided, however, that this Agreement does not affect that Interlocal Agreement Between the CITY and COUNTY for Provision of Services for Misdemeanor Offenses Committed by Adults, executed between the parties in September, 1998. 5. MODIFICATION. No change or additions to this Agreement shall be valid or binding upon either party unless such change or addition is in writing, signed by both parties. In the event the CITY and the COUNTY cannot agree upon issues related to modification or renewal oft this Agreement, the Parties shall follow the Dispute Resolution clause hereunder. 6.1 TERM. This Agreement shall become effective commencing the 15 day of. January, 2022, and shall continue in effect through the 315 day of December, 2026. This Agreement will continue in force for subsequent years on the terms specified herein unless other terms are negotiated within 90 days prior to the end of the calendar year. 7.NOTICE. Any notice required to be given by either party to the other shall be deposited in the United States mail, postage prepaid, addressed to the COUNTY at: Grant County District Court Court Administrator PO Box 37 Ephrata, WA98823 Or to the CITY, at: City Clerk City ofl Ephrata 121 Alder Street SW Ephrata WA 98823 Or at such other address as either party may designate to the other in writing from time to time. All notices to be given with respect to this Agreement shall be in writing. Every notice shall be deemed to have been given at the time it shall be deposited int the United States mail in the manner prescribed herein. Nothing contained herein shall be construed to preclude personal service of any notice in the manner prescribed for personal service ofa a summons or other legal process. Ephrata and Grant County District Court ILA 2022 5of8 B.TERMINATION. a. CITY: The CITY may terminate this Agreement by providing the Court Administrator with written notice ofi its intent to disband its Municipal Department, nol less than one (1) year prior to February 1"oft the year in which all the COUNTY District Court judges are subject to election. PROVIDED: the CITY may only terminate its Municipal Department at the end ofa four (4) year judicial term. b. COUNTY: The COUNTY may terminate this Agreement by providing council for the CITY written notice at least one (I)year prior to the date oft the intended C. I MUTUAL AGREEMENT: The parties may agree to terminate this Agreement d. Termination ofthis Agreement shall not affect any case, proceeding, appeal, or other matter pending in the Municipal Court, or in any way modify any right or liability, civil or criminal, which may be in existence on the effective date of e. In the event oftermination of this Agreement any and all funds owed to the COUNTY at said termination date shall be paid by the CITY and all fines and costs collected by the COUNTY shall be paid to the CITY. Should the amount owed be disputed, the CITY and COUNTY agree to use the Dispute Resolution clause f. Int the event oft the termination of this Agreement all cases filed in the CITY termination. upon mutual agreement. termination by either the CITY or the COUNTY. hereunder. Municipal Court shall be returned to the CITY. .APPLICABLELAW. Washington. This Agreement shall be governed by and construed in accordance with the laws of the State of 10. DISPUTE RESOLUTION. IfParties have a dispute under this Agreement, upon one of the parties formally invoking this clause, the Parties must try to settle the dispute through good faith negotiations within 30 days. Upon agreement by the parties, the time for good faith negotiations may be extended. To formally invoke the dispute resolution clause, the Party wishing to invoke the clause must serve the other Party notice via certified mail. The time for negotiations will begin three days Ifthe Parties fail to reach a resolution at the end oft the 30 days, or agreed upon time, for negotiations, the disputed matter(s) must be submitted to mediation. The Parties must try to settle after the certified mail is sent. Ephrata and Grant County District Court ILA2022 6of8 the dispute in good faith through mediation within a 60 day period. The parties may agree to extend this time for mediation. Costs related to mediation shall be mutually shared between the Parties. Ifafter 60 days, or the time agreed to by the Parties, for good faith mediation the Parties fail to reach ar resolution, the Parties may proceed to litigation. 11. JURISDICTION AND VENUE. ofWashington for Kittitas County. 12. INDEMNIFICATION. Any litigation arising out oft this Agreement shall be submitted to the Superior Court of the State a. Each party shall indemnify and hold harmless the other, its officers, agents, judges elected officials, appointed officials and employees from all liability, loss of damage, including costs of defense they may suffer as a result of claims, demands, actions, damages, costs ofjudgements which result from each party'sown intentional or negligent acts relating to services provided pursuant to this Agreement. b. In the event that both the COUNTY and the CITY are negligent in a matter arising out of the activities of the parties pursuant to this Agreement, each part shall be liable for its contributory share ofr negligence for any resulting suits, actions, claims, liability, damages, judgments, costs and expenses including costs and C. The CITY also agrees to fully indemnify the COUNTY and the COUNTY District Court for any and all State and Federal audit finding(s) for activities that occurred prior to execution of this Agreement and/or for any audit finding(s), including costs to defend any audit operations that occurred prior to the implementation of assumption of court services by the COUNTY District Court on reasonable attorey's fees. behalfofthe CITY. 13.1 INVALIDITY. Any provision oft this Agreement which shall prove to be invalid, void or illegal shall in no way affect, impair or invalidate any oft the other provisions hereof and such other provisions shall remain in full force and effect despite such invalidity or illegality. M II M M Ephrata and Grant County District Court ILA 2022 7of8 EXECUTED this day of 2022. BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON Cindy Carter, Chair Danny Stone, Vice Chair Rob Jones, Member APPROVEDE BY: 762 12-28-2021 The Honorable Brian D. Barlow Grant County District Court Presiding Judge ATTEST: Barbara Vasquez, Clerk oft the Board Date Date CITY OF EPHRATA, WASHINGTON: Bruce Reim Mayor Date APPROVED AS' TO FORM: Katherine Kenison, # 18076 City Attorney Cityof Ephrata Rebekah Kaylor,# #53257 E Deputy Prosecuting Attorney Grant County Prosecutor'sOflice Ephrata and Grant County District Court ILA2 2022 Date uhskl Date 8of8