TOWN OF VASS BOARD OF COMMISSIONERS REGULAR MEETING April 8, 2024  Members Present:  Mayor Mosley Eddie Callahan Matthew Callahan Kris Kosem George Blackwell Emily T. Dick  Staff Present:  Mabel Walden, Town Clerk/Administrator Molly Goodman, Planner Jerico Lowery, Police Chief  A. Call to Order  The Regular Meeting was called to order by Mayor Mosley at 6:02 pm.  B. Approval of Agenda C. Consent. Agenda  Mayor Mosley asked ift there were any additions to the agenda. There were no additions.  1. Minutes from March 11, 2024, Regular meeting. 2. Minutes from March 13, 2024, Special meeting. 3. Minutes from March 11, Closed Session.  4. Budget to. Actual Reports: December 2023, January 2024 and February 2024.  D. Police Report  ChiefLowery gave the monthly police report for the department.  E.  Planning Report  Molly Goodman reviewed her monthly development report. She stated Ole Steel was in  the process of replacing their planting. Maintenance Report  F.  Commissioner Callahan reviewed the monthly Maintenance Report.  1    G. Administration Report H. Public Comments  Mabel Walden reviewed the monthly Administration Report.  Don Stalls, 2800 US 11 Hwy stated he would like to see future development that are styled  after the Cottages on May Street in Southern Pines.  I.  Old Business:  Moved by Commissioner Blackwell  Approved, All were in favor  J.  New Business:  1. Molly Goodman presented and reviewed Special Intensity Allocation request and site plan for Longleaf Storage and read the following into the record:  Property and Proposal Information:  Property Owner Erick Duplessis and Engineer Carlo Pardo were present to answer questions. Erick Duplessis is proposing to build three storage units at 5125 US 1H Hwy andi is applying for Special Intensity Allocation as the proposal will exceed the 24% impervious surface allowance in the WS-III Little River Protected Watershed (Intake #2).As part ofthe 10/70 Rule implemented through the state that Vass participates in, the Board of Commissioners may approve from that would allow them to increase the allowable impervious surface of up to 70%. The property can be further identified as Moore County Parcel ID: 20230796. The applicant is of Hens Holdings, LLC. This project is for 2 acres in the Little River WS-III Intake No. 2 Protected Area Watershed. The proposed use is self-storage facilities. The applicant is] proposing to have 54.02% impervious surface. The Board of Commissioners approved conditional rezoning for this property August 2023, however SIA was not applied for at that time. Stormwater management plans have been submitted. Bowman Engineering indicates on the application that, "stormwater runoff from the site will be collected and conveyed to a wet pond by a storm sewer system that will attenuate 1" water volume as well as 1- and 10-year storms. The pond accommodates fora 100-year storm and spillway is provided."The' Town's contract engineering firm, LKC Engineering will be doing areview oft this system if the Board approves the SIA. Zoning Ordinance 13.5.2 Special Intensity Allocations Ulti-family residential and non-residential uses may occupy ten percent (10%) of each protected watershed district (exclusive of  2    critical areas) with a seventy percent 709)impervious surface limit when approved as a Special Intensity Allocation (SIA). The Town Board of Commissioners is authorized to approve SIA's. Projects must minimize impervious surface area, direct storm water away from surface waters, and incorporate Best Management Practices (BMP's) to minimize water quality impacts. SIAs shall be approved on a "first come, first served," project- by- project basis. BMP measures to minimize water quality impacts (i.e., use of BMP's). shall be shown on submitted site plans for SIA's and shall be accompanied by a certification by aj professional, registered engineer or landscape architect, licensed to practice in the State of North Carolina that such BMP's meet State requirements for the control ofstorm water runoff as they relate to protected  watershed areas.  Motion to approve Longleaf Storage Special Intensity allocation.  Moved by Commissioner Kosem  Approved, All were in favor  Site Plan Review for Longleaf Self Storage  2.  This site plan is for three storage units at 5125 Us 1 Hwy (bypass). The conditional rezoning for this use and conceptual plan was approved by the Board of Commissioners in august 2023. The property is currently vacant. The site-specific zoning  for this property has the following conditions:  1. The property owner shall accept all conditions in writing. Conditions shall run 2. HC-CZ zoning is approved allowing for all HC uses as identified in the table of permitted uses and allows this property tol have up to 3 storage buildings on the southern end of the property as shown on the conceptual site plan. 3. The applicant must show buffers and landscaping that meets or exceeds the 4. The site plan will be reviewed by the administrative officer and the Board of 5. This application for this property does not have to meet the. ZO requirement in Section 12.61.fSel-Slorage/Mim-Warehouses stating that the minimum lot area shall be three (3) acres. This proposal is only on 2 acres.  with the land.  ordinance requirements with the site plan submittal.  Commissioners.  3    Site plan review concludes that this application meets the conditions oft the zoning. The formal submittal and placement oft the buildings is slightly different from the conceptual plan but meets the general layout and number of buildings 6. Parking spaces required: 1 space per employee, plus 2 visitor parking spaces. The entire lot area is covered with gravel for the drives, parking, buildings, stormwater pond, and landscaping. While there is no formal parking, there 7. Proposed Impervious surface: 54.02% (must be approved for SIA for this 8. Landscaping - Inquiring to ensure that the type a buffer for the side and rear that abut residential properties willl be adequate. For buildings visible from the street, shrubs are also required at the foundation. With the number of openings for garage doors and the heavy landscaping in the front this may not be necessary. Existing vegetation is planned for the type C buffer between the 9. - These plans have been approved by NCDOT, reviewed first pass by Moore County public utilities (Brian Patnode) and the Moore County Fire Marshall (Matt Dawkins), and will be fully reviewed by our contract engineer, LKC  and use. Zoning and other review notes:  seems to be adequate gravel parking.  amount)  commercial lots.  Engineering (Phillip Picerno).  12.63S sel-storage/Min-Mareowses  10. Commercial Uses Permitted on Site: The only commercial uses permitted on site shall be the rental of storage bays and the pickup and deposit of goods or property in dead storage. Storage bays shall not be used to manufacture, fabricate or process goods; service or repair vehicles, small engines or electrical equipment, or to conduct similar repair activities; conduct garage sales or retail sales of any kind; or conduct any other commercial or industrial activity on the site. The storage ofl hazardous, toxic or explosive substances 11. Security or Caretaker Quarters: No more than one (1) security or caretaker 12. Not Legal Addressindividual storage bays or private postal boxes within a self-service storage facility use shall not be considered premises for the 13. Enclosed buildings: Except as provided in this subsection, all property stored  shall bej prohibited.  quarters may be developed on the site.  purpose of assigning a legal address.  on the site shall be entirely within enclosed buildings.  4    14. Open Storage of Recreational Vehicles and Dry Storage of BoatsOpen storage ofrecreational vehicles, travel trailers, and dry storage of pleasure boats oft the type customarily maintained by persons for their personal use shall be permitted within a self-service storage facility use, provided that the following 15. Designated Area: The storage shall occur only within a designated area located to the rear of the principal structure, which shall be clearly delineated; 16. Storage Area Size: The storage area shall not exceed twenty-five percent 17. No Storage Within Setbacks: Storage shall not occur within the area set aside 18. No Dry Stacking of Boats: No dry stacking of boats shall be permitted on site; 19. No Vehicle Maintenance, Washing or Repair: No vehicle maintenance, 20. Lot Area: The minimum lot area shall be three (3) acres. 21. Minimum Separation Between Buildings: If separate buildings are constructed, there shall be a minimum separation oft ten (10): feet between 22. Height with the exception of structure used as a security or caretaker quarters, the maximum height ofas self-service storage facility shall be twenty (20) feet. In addition, a parapet wall shall be constructed to screen roof-mounted heating and air condition and other equipment, ifany. The combined height of the building and the parapet wall shall not exceed twenty-five (25) feet.  standards are. met:  (25%) oft the buildable area oft the site; for minimum building setbacks;  and  washing, or repair shall be permitted.  buildings.  23. On-Site Circulation  24. Interior Parking: Interior parking shall be provided in the form ofaisleways adjacent to the storage bays. These aisleways shall be used both for circulation and temporary customer parking while using storage bays. The minimum width of these aisleways shall be twenty-one (21) feet ifonly one- way traffic is permitted, and thirty (30) feeti iftwo-way traffic is permitted; 25. Mark Traffic Flow Patterns: The one- (1) or two- (2) way traffic flow patterns in aisleways shall be clearly marked. Marking shall consist at a minimum of use of standard directional signage and painted lane markings with arrows;  and  5    26. Circulation of Vehicles and Emergency Equipment: Appropriate access and circulation by vehicles and emergency equipment shall be ensured through the 27. Lighting Shielded: outdoor lighting shall be the minimum necessary to 28. Screening and Fencing: Screening shall be in accordance with Art. 11.3 Screening and/or Buffering and Fencing shall be in accordance with Art.9.5  design ofinternal turning radii of aisleways. discourage vandalism and theft.  Fences and Walls.  29. Security: No dogs allowed for security purposes.  Discussion was held regarding the location oft the stormwater ponds, fencing around the ponds and fencing/security around the facility. Ifapproved Molly told the board, she would have the town engineers (LKC) review the site plan. ChiefLowery said there were issues with the mailboxes for the veterinary clinic next door. He suggested placing them in an area that will be covered by cameras. He suggested they keep the location of cameras in mind and consider barbed wire Motion to approve Longleaf Storage site plan subject to previously approved conditions, landscaping requirements, addition of fence around the retention pond  as a deterrent.  and review by town contract engineers, LKC. Moved by Commissioner Kosem  Approved, All were in favor  5. 322 Seaboard Street: Thomas O'Hearn was present to discuss his request to replace the shipping containers on his property and replace them with the new: metal building  presented to the board.  Motion to approve Zoning Application and site review subject to removal of shipping  containers currently located on the property. Moved by Commissioner Callahan  Approved, All were in favor  6    6. Motion to approve CDBG Semi-Annual Report. Moved by Commissioner Blackwell  Approved, All were in favor  7. Enterprise Fleet Management Quote for new Police Vehicle. The commissioners reviewed the quote. There were not questions. Motion to approve the purchase oft the new  vehicle.  Moved by Commissioner Kosem  Approved, All were in favor  8. Update of ARPAr required policies: expenditure policy, Nondiscrimination policy, Allowable cost Principles, Record Retention Policy and Conflict ofInterest Policy.  Motion to approve updated policies. Moved by Commissioner Callahan  Approved,. All were in favor  9. Budget Amendment #1 amending the General Fund to recognize necessary funds to cover expenditures through June 30, 2024, by increasing or decreasing revenue and expenditure  line items. Motion to approve. Budget. Amendment #1  Moved by Eddie Callahan  Approved,. Allwere in favor  10. Motion to hire. Attorney Nick Robinson to represent the Board ofAdjustment in Zoning  Appeal hearing scheduled for May 16, 2024.  Moved by Commissioner Dick  7    Approved, All were in favor  11. Motion to reappoint Jeff Stroder to the Planning Board for another term or until the  Board of Commissioners appoints another member. Moved by Commissioner Callahan Approved, All were in favor  12. Mabel Walden asked the board for permission to hire a transcriptionist to prepare the  minutes for the board of Adjustment Hearing.  Moved by Eddie Callahan  Approved, All were: in favor  Moved by Commissioner Callahan  13. Mabel Walden asked the board for permission to waive the Special Event fee for the  upcoming Catch The Buzz event on May 31st.  Approved, All werei in favor  K. Discussion Topics:  Mabel Walden informed the board. Administration will be promoting a Brick Sale at the  Spring and Summer festivals for the Cameron Memorial Garden.  L. Adjournment  Mayor Mosley asked for ai motion to adjourn. Moved by Commissioner Blackwell  Approved, All were in favor  8    mwklCws MabelA. Walden, Town Clerk  Qplla  9