TOWN OF VASS BOARD OF COMMISSIONERS PUBLIC HEARING AND SPECIALMEETING  June 20, 2024  Members Present:  Mayor Mosley Matthew Callahan Kris Kosem Emily T. Dick  Staff Present:  Mabel Walden Town Clerk/Administrator Jerico Lowery, Police Chief  A. Call to Order  The Meeting was called to order by Mayor Mosley at 6:03 pm. Mayor Mosley opened the Public Hearing at 6:04 p.m.  B. Public Hearing 24/25 FYI Budget  No one from the public was present. Motion to close public hearing. Moved by Commissioner Dick  Approved, all were in favor  C. Approval of Agenda  Mayor Mosley asked ift there were any additions to the agenda. There were no additions. Mabel Walden read the 2024/2025 FY Budget Message for the Budget Ordinance into  F. New Business:. Adoption of 24/25 FY Budget  record.    After discussions regarding salaries, Mayor Mosley stated he would be willing to bring the topic or increasing ChiefLowery's salary another $2,500 in six months. All members Motion to, approve 24/25 FY Budget Ordinance as outlined in the budget message.  present agreed.  Moved by Commissioner Kosem  Approved, all were in favor  G. Adjournment  Mayor Mosley asked for ai motion to adjourn. Moved by Commissioner Kosem  Approved, all were in favor  MkRwO MabelA. Walden,  Town Clerk  LL Alphonso  4e  2    TOWN OF VASS 2024/2025 BUDGET MESSAGE  Following GS 159-11, attached for your consideration is the proposed 2024-2025 Budget for the Town of Vass. The following budget is based on a zero-cent change in the tax rate. The total tax rate is set at $.49;  which includes $.875 for the Cypress Pointe Fire and Rescue District.  REVENUE 2024-2025  Real Property and Motor Vehicle Taxes at total valuation of $201,800,000.  The property valuations used in this budget are estimates given by the Moore County Tax Department of Assumes we collect 99% of the real and personal property estimated at $988,820 for a total of Assumes we collect 98% oft the motor vehicle property estimated at $14,000,000 for a total of  $911,018. Collection fee is 2.5%. $67,914. The collection fee is 4%. The discount rate is no longer in effect.  Local Option Sales Tax  Other than property tax revenues, this is our second largest revenue. Sales tax revenues were based  on an average oft the 23/24 fiscal year. Sales tax revenues are estimated to be $400,000.  Other State Collected Revenues  Based onj projections from the town accountant, I have made the following estimates for these  revenue sources.  Beer & Wine tax distribution Utility Franchise Tax Telecommunications Tax Video Program Sales Tax Solid Waste Disposal Tax Mixed Beverage Tax  $ 4,500 $50,000 $5,000 $5,500 $ 800 $ 500  Seventy-five percent of Powell Bill funds are based on estimated population and 25% are based on actual street mileage. Ihave used $23.77 per capita of1,000 and $1,972.00 per mile for 9.5 miles oft town-  maintained streets resulting in $41,728 anticipated allocation for the.upcoming year.  Garbage Fees  Based on the contract with Republic Services, rates will increase two dollars and fifty cents ($2.50) for all customers. Current rates are $19.75 per cart for residential, $23.75 for the first commercial cart and $19.75 for each additional cart. This rate increase takes into consideration the consumer price index increase    of6.1%. Effective July 1, 2024, the cost to the town will be $11.01 per cart rather than $10.38. Residential is  based on 567 customers and twenty-five commercial customers.  Rate  Customers  Annual Revenue- Uncollectable  Projected Rev: 591 Customers TOTAL REVENUE SUMMARY  567 Residential/25 Commercial 516,0-550-558900  It is Estimated that the following revenues will be available in the General Fund for the fiscal year  beginning July 1, 2024, and ending June 30, 2025:  Revenue Source Net Ad Valorem taxes Other Taxes & licenses Unrestricted intergovemmentar Restricted intergovernmentar Sales & Services Investment earnings Total Projected Revenue Fund Bal. Appropriated GF Total Revenue EXPENSES 2024-2025 Salaries and Benefits  Amount $956,407 $400,000 66,300 41,728 $174,500 - 13,250 $1,657,985 $ $1,657,985  %ofTotal Projected Revenue  58% 24% 4% 2% 10% 1% 1% 100%  DOT Road Maintenance Contract $5.800  100%  Assumes $5,000 increase for ChiefLowery, 4% for M. Miller, M. Walden, and M. Goodman. J. Goodwin, S. McInnis, E. Grubb, and H. Hall will receive a total 2% increase. Administrative Assistant and Maintenance Technician hourly rates increase to 18.00. Salaries would be effective July 1, 2024. Assumes $350 Christmas Bonus for all employees. Medical health insurance for full-time employees will remain with BCBSNC. Vision/dental/lite will remain with Health Benefits Trust through the League ofl Municipalities. The retirement contribution rate set by the State has been set at 12.91% for general employees and  contribution rate at 14.04% for law enforcement. Governing Body & Administration  This category includes salaries and expenses for the Board as well as the overall Administration Department.  2    Public Safety/Police  Staffing includes a full-time police chief, one full-time Lieutenant and three full-time officers. $51,017: represents the annual lease payments for (3) 2023 Dodge Durango'sa and (1) Dodge Ram  Public Safety/Fire Contract  This analysis is based on the fire tax rate at $.875/100 which is the same as last year for  approximately $194,775 per year paid to Cypress Pointe Fire Department.  transportation - Powell 1,000 and 9.5 miles ofs streets. Town Maintenance  Budget remains about the same. The projected amount to receive is $41,728. based on a population of  Town maintenance represents two full-time positions divided into three departments.  Environmemal/Santation: Staffing is.10% Cultural and Recreation: Staffing is. .50% Transportation/Streets: Staffing is 40%  Environmental/Sanitation  This category includes the costs associated with curbside garbage pick-up and solid waste pick up. Garbage expenses will increase by 6.1% to Republic Services due to an increase in consumer price index  from $10.38 to $11.01 per cart. Economic & Physical Development  This category includes the expense for one part-time planner in Planning and Zoning. This category also includes $1,500 for economic development services with Moore County Economic  Development Partnership. Cultural and Recreation  This category includes all the parks, the annual contribution to the library and expenses associated with the community room. $75,000 is set aside in anticipation ofthe town match  towards PARTF Grant applied for during 23/24 FY.  Debt Service  $35,232 represents the annual USDA mortgage payment. $25,000 represents the annual agreement made  with Moore County to cover the town's s portion ofs sewer expansion costs. .  TOTAL EXPENSE SUMMARY  3    2024-2025 budgeted expenses are as follows:  Department  Amount $ 525,896 $ 194,775 $ 99,199 $ 43,700 $ 97,563 $ 84,312 $ 188,277 $ 60,232 $1,657,985  %ofTotal Expenses 21% 32% 12% 6% 3% 6% 5% 11% 2% 2% 100%  Gov. Body & Administration $ 344,031  Public Safety/Police Public Safety/Fire Transportation - Streets Transportation - Powell Environmental Protection Planning Cultural & Recreation Debt Service Total Expenses INVESTMENTS $36,215.  Capital Outlay Contingency $ 20,000  The town has a Certificate of Deposit with First Bank. The balance as ofl May 31, 2024, was The town has a general government investment account with North Carolina Capital Management Trust (NCCMT) The balance as of] May 31, 2024, was $296,502. This account is earning a daily dividend C  approximately $804.81.  Reminder: Investments are part oft the overall fund balance  FEE SCHEDULE  The current fee schedule adopted effective July 1, 2024, shall remain in effect. The Fee Schedule may be amended and/or adjusted by passage ofa resolution or by a majority vote by the Board of Commissioners  at any time. FUND BALANCE  The 2024-2025 budget does not require the use of funds from fund balance.  Respectfully: submitted, wlGweh Mabel A. Walden Finance Officer  4    TOWN OF VASS 2024/2025 BUDGET ORDINANCE  BEIT ORDAINED AND ESTABLISHED by the Board of Commissioners of the SECTION 1. REVENUES. Iti is established that the revenues and fund balances ofthe funds listed below will be available during the fiscal year beginning July 1, 2024, and ending June 30, 2025, to meet the appropriations as set forth in Section 2. All fees and sums paid to or collected by any Town official, officer, or agent for any services performed by such official, officer, or agent in his official capacity shall inure to the benefit ofthe Town and become Town  Town of Vass, North Carolina assembled this 20th day of] June 2024 as follows:  funds.  GENERAL FUND $956,407 400,000 66,300 41,728 174,500 13,250 ) 5,800 $1,657,985 $ 0.00 $1,657,985  REVENUES Ad Valorem Taxes Other Taxes & Licenses Unrestricted Intergovernmental Revenue Restricted ntergovermmental Revenue Sales & Services Investment Earnings DOT Road Maintenance Contract SUB-TOTAL REVENUE FUND BALANCE APPROPRIATED General Fund Balance TOTAL REVENUE  SECTION:2.. APPROPRIATIONS. The following amounts are hereby appropriated to the' Town Clerk for the operation oft the Vass Town Government and its departments for the  fiscal year beginning July 1,2024, and ending June 30, 2025.  APPROPRIATIONS Governing Body & Administration Public Safety - Police Public Safety Fire Protection Contract Transportation -Streets Transportation - Powell EnvironmenalPolection Economic & Phys. Development Cultural & Recreation Debt Service Moore County Sewer Capital Outlay Contingency  $344,031 525,896 194,775 99,199 43,700 97,563 84,312 188,277 35,232 25,000 20,000    TOTAL GENERAL FUND APPROPRIATIONS  $1,657,985  SECTION 3.AD VALOREM TAXLEVY. There is hereby levied for the fiscal year 2024/2025 an ad valorem property tax on all property having a situs ini the Town ofVass listed for taxes as ofJanuary 1, 2024, at the rate ofi forty-nine cents ($.43) per one hundred dollars ($100.00) ofa assessed value of such property pursuant to and in accordance with the Machinery Act of Chapter 105 of the North Carolina General Statutes and other applicable laws. The estimated revenues from the ad valorem property tax set out in Section 1 oft this ordinance are based on an estimated collection during the 2023/2024 fiscal year of9 99% oft the levy.  SECTION 4. FIRE DISTRICT TAXI LEVY. There is hereby levied for the fiscal year 2024/2025 ad valorem property tax on all property having situs in the Town of Vass as listed for taxes as ofJanuary 1,2 2024, at a rate ofe eight point seven five cents ($.875) per hundred dollars ($100.00) ofassessed value of such property pursuant to and in accordance with the Machinery Actof Chapter 105 of the North Carolina General Statutes and other applicable laws. The Town agrees to pay the same, less any charge for collection, to the Cypress Point Fire and Rescue, in accordance with the terms ofa Contract for Fire Services. This estimated revenue from the ad valorem property tax set out in Section 1 ofthis ordinance is based on an estimated collection  during the 2023/2024 fiscal year of 99% ofthe levy.  SECTION 5. AUTHORIZED TRANSFERS OF APPROPRIATIONS. The Budget Officer is hereby authorized to transfer appropriations within a fund as contained herein under  the following conditions:  a. The Budget Officer may transfer amounts between objects of expenditures within a department without limitation, but with a monthly report to the Board  ofCommissioners.  SECTION 6. DUAL SIGNATURES ON CHECKS. As provided by North Carolina General Statute 159-25(b), the Board is authorized to require only two (2) signatures on each check or draft that is made on Town funds. The signature oft the Mayor or  Commissioner and the Finance Officer.  SECTION 7.APPOINTED POSITIONS. As provided in the Local Government Budget and Fiscal Control Act sections 159-9 and 159-24 the duties of Budget Officera and  Finance Officer will be assigned to Mabel Walden.  SECTION 8. FINANCIAL INSTITUTIONS. The Finance Officer is hereby authorized to deposit Town funds in the following institutions under the following restrictions:  a. First Bank with no limitations.  SECTION 9. DAILY CASH RECEIPTS. Daily collections oftaxes and other monies in excess of $500.00 received by the Finance Officer shall be deposited daily into the official    depositories in accordance with GS 159-32. A deposit will always be made on the last business  day ofthe month regardless oft the amount.  SECTION 11. This ordinance to become effective July 1, 2024.  TOWNOF VASS  * M,  Alphoyiso Mosley,lr. Mayor  ATTEST:  MkoGwon Mabel A. Walden Town Clerk