OAA  EPHRATA CITY COUNCIL  MAYOR BRUCE REIM  MAYOR PRO-TEM WILLIAMCOE  KATHLEEN ALLSTOT, SARAHMCDOMNELL, VALLIMILLARD,  MATT MOORE, TONY MORA, MARK WANKE CITY ADMINISTRATOR MIKE WARREN  AGENDA FOR 05 FEBRUARY 2020 -  7:00PM  REGULAR SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of Meeting: NO 6. Presentations:  5. Additions or corrections to published Agenda Swearing In of New City Administrator Michael Warren Swearing In of Interim Police Chief Erik Koch Swearing In of New Ephrata Police Officer Zachary Smith  CONSENT AGENDA  1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: 15. JANUARY 2020 3. Approval of Special Event Applications:  GranFondo 8:00 a.m. - 6:00 p.m., March 15, 2020 Beezley Burn, 7:00 a.m. - 4:00 p.m., April 4, 2020  Columbia Ridge Bike Rodeo, 8:30 a.m. 2:00 p.m., April 16-17, 2020  4. Approval of 2019 Converted Property - Confiscated Property Converted to City use  III  STAFF, COMMITTEE, & AGENCY REPORTS  1.  NEXT ORDINANCE: 20-01 BILLS: WANKE, ALLSTOT, MILLARD NEXT RESOLUTION: 20-006    IV CLOSED RECORD DECISIONS [RCW CHAPTERS3 36, 42:0 OPENPUBLICINPUTI NOTF PERMITTEDI  1.  V  PUBLIC HEARINGS  VI ORDINANCES & RESOLUTIONS 1. R20-005 Authorized Bank Signers  VII ITEMS FOR COUNCIL CONSIDERATION 2. Citizen concern - Limit Vehicle Idling 3. Status of New Recycling Center 4. Write-Off of Uncollectible Debt 5. Surplus of Equipment- - Expired Ballistic Vests  1. WSDOT Roundabout at SR282 and Nat Washington Way  VIII CITY ADMINISTRATOR REPORT 1. Final 2019 Budget Report  NEXT ORDINANCE: 20-01 BILLS:WANKE, ALLSTOT, MILLARD NEXT RESOLUTION: 20-006    CITY COUNCIL MINUTES  January 15, 2020  City Council of the City of Ephrata, Grant County Washington met in regular session on January 15, 2020. The meeting was called to order at 6:30 p.m. by Mayor Bruce Reim and adjourned to executive session to evaluate qualifications for applicant or employee (RCW 42.30.110(1)g) for thirty minutes. Executive session adjourned, no decisions were made or action taken. Meeting reconvened at 7:00 p.m. Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council  members Mark Wanke, Matt Moore, Valli Millard, Sarah McDonnell, Tony Mora, and Kathleen Allstot. City Administrator Wes Crago, City Attorney Katherine Kennison/Anna Franz, Community Development Director Daniel Leavitt, Public Works Director Bill Sangster, Recreation Supervisor. Josh Johnson, Police Captain Erik Koch, Fire Chief Jeremy Burns and City Clerk/Finance Director Leslie Trachsler.  Staff Present:  Pledge of Allegiance was said.  Noj public signed up to speak. This meeting is being recorded. Agenda: There were no corrections or additions to the agenda. brief! bio and Todd's wife Rachael pinned his new badge.  Presentations: Swearing in ofTodd Hufman as Police Sergeant. Captain Koch read a Consent Agenda: Motion was made to approve consent agenda. (m/s Moore/Allstot)  Motion carried.  Items on the consent agenda are as follows:  Claims #91214 through #91280 in the amount of $788,678.37 Claims #91281 through #91323 in the amount of $200,429.15 Claims #91210 through #91213 in the amount of $1,013.7 VOIDED Claim #91175 in the amount of ($2,647.20)  Manual Checks #86012020, 87012020, 8801202 and 89012020 in the amount of  $2,762.88  EFT in the amount of $22,810.66    Payroll Checks #46568 through #46586 in the amount of $49,243.14 Payroll Claims #91190 through #91209 in the amount of $254,072.20 Payroll Direct Debit in the amount of $5,750.00 Payroll Direct Deposit in the amount of $209,780.42 Minutes of the December 18, 2019 Council meeting  Public Hearing on 2020-2025 Sewer Comprehensive Plan: Mayor Reim opened public hearings at 7:06 p.m. This is the third and final of three public hearings of the Sewer Comp Plan before Council approval. Crago reviewed the 2020-2030 Sewer Comprehensive Plan and the proposed upgrades and improvements needed to maintain: a healthy infrastructure and treatment process. The Plan outlines roughly $3.1-million of needed improvements to the collection system and $3.9-million of improvements to the treatment facility. In 2018, City staff initiated an application with the Department of The "Executive Document" presented to Council is a summary of the Sewer Comprehensive Plan. It outlines Council's direction in implementing those improvements and the corresponding rate increases to repay the loan. The proposed rate increase is a $1 increase each year for 5 years - 2021-2025. There being no public comment, hearing closed at 7:07 p.m.  Ecology for a 20-year, 2% interest, $6.97-million loan.  Public Hearing on Resolution 20-001 - Accept Funding for Sewer Comprehensive Plan: Public hearing opened at 7:08 p.m. Crago gave a brief staff report advising Council that this Resolution authorizes the acceptance of funding in the amount of $6,970,600 from the State of Washington Department of Ecology for the design, construction and construction administration of the Water Reclamation Facility and Collection System improvements as outlined in the Sewer Comprehensive Plan.  There being no public comment, hearing closed at 7:08 p.m.  Public Hearing on. Resolution 20-002 - 2020 Update to Six-Year Street Plan: Public hearing opened at 7:08 p.m. Crago gave al brief staff report. This Six-Year Street Plan outlines the City's goals and informs the community of the long-range plans for street improvements. The Plan is required by State law for eligibility for grant funding.  There being no public comment, hearing closed at 7:09 p.m.  Public Hearing on Resolution 20-003-2 2020 Update to Capital Facilities Plan: Public hearing opened at 7:09 p.m. Crago advised that the Capital Facilities Plan is a listing ofl long-range plans the City may consider in the future. The Real Estate Excise There was some Council discussion, no public comment, hearing closed at 7:12 p.m.  Tax (REET) is a required component by State law.    Public Hearing on Resolution 20-004. - 2020 Update to Transportation Benefit District Plan: Public hearing opened at 7:12 p.m. According to City Policy 10030, each January staff shall submit a' Three-Year Plan to Council for public input and approval. The Plan represents roadway conditions, future grant availability and coordination with There being no public comment, Mayor closed public hearings at 7:13 p.m. Resolution 20-001 - Accept Funding for Sewer Comprehensive Plan: Motion to approve and accept Resolution 20-001 - Accept Funding for Sewer Comprehensive Plan. Resolution 20-002-2 2020 Update to Six-Year Street Plan: Motion to approve and accept Resolution 20-002-2020 Update to the Six-Year Street Plan. (m/s Moore Resolution 20-003 -2 2020 Update to Capital Facilities Plan: Motion to approve and accept Resolution 20-003 -2 2020 Update to the Capital Facilities Plan. (m/s Mora Resolution 20-004 - 2020 Update to' Transportation Benefit District Plan: Motion to approve and accept Resolution 20-004-2 2020 Update to the Transportation Benefit Adoption of 2020-2025 Sewer System Comprehensive Plan: Crago advised that this is the formal acceptance to the "Plan". Motion to adopt the 2020-2030 Sewer System WSDOT Request for Support - Possible Roundabout at SR-282 and Nat Washington Way: Crago reported that the Washington State Department of Transportation (WSDOT) has initiated conversation of aj potential roundabout at the "Walmart" intersection. Previously, the City participated with WSDOT in a study regarding a roundabout at this location. Currently WSDOT is requesting al letter of support. Representatives from WSDOT will be at the next Council meeting on February Authorize Administration to enter Agreement with Grant Co PUD for Camera installation: This is a standard agreement that will allow the City to utilize power poles for placement of security cameras. Motion to authorize Administration to enter Agreement with Grant County PUD for Camera installation. (m/s Allstot/Mora) Motion  other projects in town.  (m/s Millard/McDonnell) Motion carried.  /Wanke) Motion carried.  /Moore) Motion carried.  District Plan. (m/s McDonnell/Moore) Motion carried.  Comprehensive Plan. (m/s Allstot/Wanke) Motion carried.  5,2020 to address Council on this issue.  carried.  City Administrator Report:  Request for Ordinance to limit vehicle idling February5 5,2020: Crago advised that a citizen has concerns about vehicles idling for extended periods of time. This citizen will be at the next Council meeting on February 5, 2020 to address his concerns with Council.    Crago advised Council consider enforcement issues and how long is an acceptable time Collaboration with) North Central Regional Library_(NCRL): Staff has been working with NCRL on the future of the library - the current building they are in was the old Fire Station built in 1938. This building is very old and in need of repairs. Discussions have been taking place regarding where and what a future library would look like and what Budget snapshot = Cash reserves in Current Expense continued to climb as well as sales tax. A complete 20191 Budget Report will be presented at the next council meeting. Farewell and Godspeed: Crago commented that for the past 26 years he has spent every other Wednesday coming to council meetings; either as a Council member or City Administrator, this is his last meeting. He thanked Council and commented that this has been the greatest privilege of! his professional life to work here and serve on the City Council. With that, he tendered his chair to incoming City Administrator, Mike Warren. Mike Warren thanked Crago for his mentorship, friendship, support and leadership over Special Confirmation - Appointment of Michael R. Warren as City Administrator: Mayor Reim has appointed Police Chief Michael R. Warren as the new City Administrator. Motion to confirm Mayor Reims appointment of Mike Warren as City  for a vehicle to idle.  financing opportunities are available.  the years and wished him well on his new endeavor.  Administrator. (m/s Allstot/Wanke) Motion carried. There being no further business meeting adjourned at 7:28 p.m.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    320  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax 1. Name of Event: 2. Setup Start Time/Date: 3. Event End Time: 4. Sponsoring Organization: 5. Event Coordinator/Primary Contact: 6. Mallng Address: 7. Day Phone: 8. Emall: 9.  PERMIT APPROVED:   YES  NO  Authorized City Signature: Granfafplnk Sopm/3- Soopna  Date: 7o 3N Zoto  Date(s) ofEvent: Event Start Time: Clean Up End Time/Date:  Morzka 15,7020 8006m  K:00 Pw/3-15  Vicious Cyck fulac ake Moedke  39ESw Ephrat. USA 98823  Cell Phone: Fax:  504 - 750-0977  PhabsksPs-s.con Secondary Contact: Karen Macdke  Phone: $09.760-3620  10. Is alcohol being served? IFYES, which one(s)?  YES (yo IFYES include a copy oft the State Liquor Permit.  11. Doy you wish to utilize any Clty property, such as aj park? VES NO  ERC  12. Will this event Include Food' Vendors of any type? 13. Anticipated number of attendees? 360  YES No  Ifyes, all vendors must apply for a Temporary Food Service Permit with the County Health District. A list  of vendors Is required to be submitted with the applicatlon.  THE PRIMARY CONTACT MUST LIST AI DAY OF EVENT PHONE NUMBER IF NOTLISTED. ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF. - INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK# DATE:  7    FAAy HMFveQ  une  Manngend  Statt/Finlsh  0 7hAveRw  Portable rstrooms Ephratal Highs Schoole  Palrick Par,  Leel Theater0 Chevron 9 US Bank Branch 9 PMW  rekw  Tequas Mex  Grant District o  Pubiteuillyo Ephrata, Weshingion    1/1512D  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509)754-0912 fax 1. Name ofl Event: 2. Setup Start Time/Date:. 3. Event End Time: 4. Sponsoring Organization: 5. Event Coordinator/Primary Contact: 6. Malling Address: 7. Day Phone: 8. Email: 9. Secondary Contact: 10. Is alcohol being served?  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  Date(s) of Event: Event Start Time: Clean Up End Time/Date:  BezlyBun 300am/H-3 S:60 QwA  Aprl 4.2020 I0000m  7:00 pm/3-4  Vicious Lyck Pusk Inc Seke Moeske  39ESw Ephet WA 98923  Cell Phone: Fax: Phone:  529 750-4977 $0g 760-3620  coabkafyalcen  KarMedk.  vEs NO IFYES include a copy of the State Liquor Permit.  11. Do you wish to utilize any City property, such as a park? VE9 NO  IFYES, which one(s)?  LioAs Park  12. Will this event include Food Vendors of any type?  YES &O  Ify yes, all vendors must apply for a Temporary Food Service Permit with the County Health District. Alist  of vendors is required to be submitted with the application.  13. Anticipated number of attendees?  100  THE PRIMARY CONTACT MUST LIST A DAY OF EVENT PHONE NUMBER IF NOTLISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF. - INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK # DATE:  7    Beer Garden  Registration Parking  Site Map  Beezley Burn: : April 4, 2020    E e  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax 1. 2. 3. 4. 5. 6. 7. 8. 9.  PERMIT. APPROVED:  YES Date:  NO  Authorized City Signature:  Name of Event: CRRIKEKEO Date(s) of Event: Arml/6* 117"  Setup Start Time/Date: g:0o A Event End Time: 945A  Event Start Time: 315-84r 9:00-9:>0 Presenf.  8:00 An. 2:zop.  820-218 BikRedes  Clean Up End Time/Date: 9:45A  2:20pm Elemcastacy  Sponsoring Organization: Columbis Mailing Address: 6o HSTSE Day Phone: 4.754.283L  Ridc  Event Cooruinator/Primary Contact: E Giarcia LreckLaillss  Cell Phone: 509. 750.5842  Emall: Secondary Contact: 10. Is alcohol being served? IFYES, which one(s)?  Fax: Phone:  cadphsolas  54.754.4076 SAsc  Faclwllors  *ES NO IYES include a copy of the State Liquor Permit.  11. Doy you wish to utilize any City property, such as a parkYES NO EphcatPD Prescatatrons  Ephrah R0 ikeRedes Ride  12. Will this event include Food Vendors of any type?  *E6 (NO)  Ifyes, all vendors must apply for a Temporary Food Service Permrwith the County Health District. Al list  ofvendors is required to be submitted with the application.  13. Anticipated number of attendees?  200 + (6€ Ride 485 Prercidotnas  THE PRIMARY CONTACT MUST LIST ADAY OF EVENT PHONE NUMBER IF NOTI LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Building/ Code Enforcement Police Public Works  STAFF INITIAL AND DATE UPON APPROVAL ORATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK#_ DATE:  FOOD VENDOR LIST FAXED TO HEALTH DISTRICT 509.754-6060. BY:.  DATE:  7    G  Enterprise St  LSt KSt JSt  NE  E  5 de  - @ 5 E S DE e N a E 3 a  a  HStSE GSISE FSISE ESISE DStSE  DStSE  3    Ephrata Police Department 2019 Converted Property List  The below listed property has been converted for use by the Ephrata Police Department in accordance  with RCW 63.32.010(2):  (2) Retain the property for the use of the police department. subject to giving notice int ther manner prescribedi inl RCW 63.32.020 and the right oft the owner, or the owner's legal representative, to reclaim the property within one year after receipt of notice, without compensation for ordinary wear and tear if, int the opinion oft the chief of police, the property consists of firearms or other items specifically usable in lawe enforcement work: PROVIDED, That at the end of each calendar year during which there has been such ar retention, the police department shall provide the city's mayor or council and retain for publici inspection al list ofs such retained items and an estimation ofe each item's replacement value. At the end of the one-year period any unclaimed firearm shall  be disposed of pursuant to RCWS 9.41.098(2);  City Shop/Maintenance  Item Bolt Cutters Bolt Cutters Box ofTools Saw Nylon Tow Strap Battery Charger Air Compressor Work Gloves (1 pair) Work Glove (single) Work Glove (single) Wrench Wrench Wrench Tool Bits Rubber mallet  Make/Model Ace 24" 24" N/A Milwaukee Sawzall N/A Duralast Slime Wells Lamont Mechanix Impact Pro CLC Pitcrew 2" Box End 13/4" Box End 15" Cresent End QualTool Inc' "Little Bit Kit" N/A  Serial# N/A N/A. N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A  Est. Replacement Value $36.99 $36.99 $25.00 $119.00 $15.00 $49.99 $43.57 $10.99 $5.99 $5.99 $62.99 $39.95 $23.99 $25.00 $8.50    MONDAY 13 JANUARY 2020 NEWS RELEASE COLDV WEATHER FORECAST FROM: W.C CRAGO / (509) 754-4601  FORI IMMEDIATE RELEASE EXTREME COLD TO CONTINUE  City Urges Residents to Prepare for Continued Cold Temperatures  EPHRATA, WA. The National Weather Service is currently forecasting temperatures to remain between 6°F and 22*Fthroughout the next several days. Winds are forecast to gust into the upper-teens, producing significant wind-chill, magnifyingi the effects of cold on people and equipment. Residents and their loved ones (including pets!) Please take time to prepare your home, car, neighbors, and animals for extreme cold. The City often responds to buildings with frozen pipes in this weather, most of which could have been prevented with some basic safeguards. The most common problem during a major cold snapi is frozen pipes. The City advises that homeowners take the Ify your home is difficult to keep warm, leave at thin stream of water flowing (about a pencil's lead in width) from every faucet. Also, open up cabinets to allow warm air to get under sinks. This is very important if you are going Ensure that the underside of your home is protected from the cold and wind. This may include adding insulation Ify your water meter from the City is shallow [less than 24" down), add al layer ofi insulation, or even newspaper, to The Ephrata Fire Department responds to many incidents during the winter due to the use and misuse of heaters and fireplaces. Inspect your chimney, vents, andi make sure that youl have proper clearance between any heat-source and every other object. Please make certain that youl have proper ventilation for any generator, open flame, or any other source of carbon monoxide in your home or garage. Never use a combustion engine or outdoor-type grill The City recommends that everyone be prepared for extended power outages and/or emergencies, even though failures in Grant County are both rare and short. Iti is recommended that you! have at least three-days worth of non- perishable food on hand, extra water, fresh batteries, extra medications, appropriate clothing, and a radio. Consult Perhaps the mosti important thing we can do, before or during inclement conditions, is to check on one another. Be active in your neighborhood and look in on neighbors and/or their animals, especially those that may need extra Also take time to guarantee that your car is in good working order, with appropriate anti-freeze and oil viscosity for the season. Any local mechanic can help you with specific recommendations for your car, including snow tires, if needed. Always keep al blanket, food, and water iny your car in case of unexpected delays when traveling. Ifyou have additional questions, please utilize the following links, or simply call the City of Ephrata.  should be prepared for cold and bundle up well when outside.  following precautions:  to awayf from your home more than a day. top pipes iny your crawlspace. Shield and/ori insulate all outside faucets.  prevent freezing (the City! has already done this, buti iti is good to double check).  inside your home.  the County Emergency Management website for additional provisions.  care during severe weather.  ###  Additional Contact Information  Citywebsite: wwwephratsong or wwww/aceDookcom/Cboléphrate  Toi report waterA problems, or for emergency: shutoff 754-4601 (after hours dial 762-1160) For travels and pass conditions: WwWSdOEwBgOY KSATH2QPV/ener or dia/511 For more information of fire and COhazards: http//ephrataorg/209htmlo or 754-4666  For additionall information. on emergency, preparations:, htp//wwwco.greEwBS/EM and/ http//takewinterbystorm.org    From: Terri Moncrie! TMoncietgephataog 8 Subject: FW: Proclamation! Reques! Date: 13January, 2020at11:03 To: Wes Crago WCiago@ephrataog  From: Proclamations Department- <proclamations@schoo.cnoiceweek.com>  Sent: Monday, January 13,20209:45/ AM To: Terri Moncrief <IMoncteleephalaory Subject: Proclamation Request Dear The Honorable Reim,  Thank yout tot thei leaders who have provided a proclamation supporting school choice week iny your community. Wel have had an overwhelming response! Thank yout fory your support. Iti is nott tool late to provide ap proclamation, however, ify yout have not. Please see ther request below ify youl have noty yet provided a proclamation for EPHRATA School Choice Week. We are respectfully requesting that you consider joining city and county leaders across the country in officially recognizing January 26-F February1 1, Issuing ap proclamation provides an opportunity to shine a positive spotlight on the K-12 education options available for children and families in EPHRATA. Last year, more than 565 mayors and county leaders, along with 19 governors, the unanimous United States Senate, and the President, issued proclamations recognizing National School Choice Week, which in 2020 willf feature more National School Choice Week is entirely nonpolitical and nonpartisan, and we do not advocate for or against any legislation. Our goal is simply to raise awareness, among parents, of the public and nonpublic K-12 education Please let me knowi ify you will be able toi issue this proclamation and help us raise awareness of the importance of opportunity in education. Igreatly appreciate your consideration. We have provided both al Word and. .PDF Also, for your convenience, wel have provided thes suggested proclamation  2020 as School Choice Weeki in EPHRATA.  than 50,000 events across America.  options available to their children.  proclamation template on our website at: mta/sctotharamseksonimoamations  language below. Best, Andrew Andrew Campanella President National School Choice Week wwschothocewekcom    RECEIVED JAN10202) City ofEphrata  STATE OFWASHINGTON DEPARTMENT OF ECOLOGY 4601 NI Monroe Street . Spokane, WA 99205-1295 . 509-329-3400  January7 7, 2020  The Honorable Bruce Reim City of Ephrata 121 Alder SW Ephrata, WA! 98823  RE: Renewal Application for State Reclaimed Water Permit ST0008031  Dear Mayor Reim:  Thank you for submitting an application for State Reclaimed Water permit ST0008031. This letter is to confirm that Ecology received the application on December 2, 2019. Ecology will review it for completeness and accuracy. Ifit is incomplete, your permit manager may ask you to submit additional information. Ecology will only accept the application after it Please call Lucy Peterschmidt at (509) 329-3408 or email at! Lucy.Peterschmidt@ecy.wa.goyi if you have questions about our review of the application or the permitting process.  has been determined to be sufficiently complete.  Sincerely, Ey  Water Quality Program Eastern Regional Office  SJ:sj  cc: Troy Zerb, City of Ephrata Bill Sangster, City of Ephrata Wes Crago, City of Ephrata  Lucy Peterschmidt, PE, Ecology Eastern Region  O1    DATE: 05 FEBRUARY 2020  ITEM: Ordinances & Resolutions for Council Consideration  SUMMARY  1. Resolution R20-005- - Authorized Bank Signers Housekeeping. Due to the change in personnel, the authorized individuals to sign and access the City's accounts needs to be updated removing' Wes Crago and  adding Mike Warren.  BUDGET IMPACTS 1. N/A  RECOMMENDATION Staff recommends acceptance and approval of all items ENABLING ACTIONS Motion to Authorize, Confirm, or Approve and Accept All Items  lfyou have any questions, concerns, or require additional information; please contact me  prior to the meeting.    RESOLUTION NO. 20-005  A RESOLUTION NAMING THE WASHINGTON TRUST BANK OR IT'S SUCCESSORS AS DEPOSITORY OF PUBLIC FUNDS AND AUTHORIZING OFFICIALS TO MAKE DEPOSITS BE ITI RESOLVED that WASHINGTON TRUST BANK is hereby designated as depository oft the funds of the City of Ephrata with one checking account which shall be designated Account Number 1201000017, City of Ephrata. Funds and investments, sO deposited, shall be subject to withdraw by checks, drafts, or other orders for payment (without Bank regard for circumstances ofi issue to disposition of proceeds) when signed by any 2 (two) of thet following:  AND WITHDRAWALS.  Mike Warren, City Administrator Leslie Trachsler, City Clerk  Carrie Lnenicka, Administrative Assistant  That all endorsements of checks or other instruments for deposit or collection may be written or stamped by the public fund depositor without designation of person 50 doing. That all public fund depositors shall have access to the City of Ephrata Safe Deposit Box. Additions to the above authorizations will be by new resolution. Deletions will be by letter, That depositor agrees to be bound by the Bank's rules and regulations governing deposit  signed by Mike Warren.  accounts, a copy of which is acknowledged.  That Bank willl be notified in writing of any change int this resolution.  ADOPTED by the City Council oft the City of Ephrata, Washington, this 5th day ofF February, 2020.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    DATE: 05 FEBRUARY 2020 ITEM: Items for Council Consideration  SUMMARY  1. Possible WSDOT Roundabout at SR-282 & Nat Washington Way. The Washington Department of Transportation has begun the process of analyzing the Intersection of SR 282 and Nat' Washington Way for a roundabout or other Intersection Improvement project. WSDOT Is looking for al letter of support for the project and the possibility of partnering financially for construction/design. In 2006-2007 the City paid just under $65,000 to' WSDOT for the desigvengineering of a  roundabout at this Intersection.  2. Citizen concern - Vehicle Idling. Gerald Singleton has requested to address Council regarding an Issue he has of vehicles Idling for extended periods of time In his neighborhood. See attached Request to  be on Council Agenda.  3. Status of Opening New Recycling Center. After much anticipation and preparation, the final touches of camera and signage installation have been completed. Containers are scheduled to be moved the 10th of  February.  4. Uncollectable Debt. Housekeeping. Please see attached memo. Following Policy 4060, staff has identified twenty-two accounts for write off. All avenues of collection have been exhausted and this debt is now 5. Surplus of Equipment Ballistic Vests. The Police Department Is requesting the surplus of expired ballistic vests. Each vests has a period of"useful life" ofi five years. Recommendation that these vests be  legally uncollectable.  destroyed by Incineration.  BUDGET IMPACTS  1. Unknown 2. N/A 3. N/A 4. -$3,487.00 5. N/A  RECOMMENDATION Staff recommends approval of all Items ENABLING ACTIONS Authorize, Confirm, or Approve and Accept All Items  Ifyou have any questions, concerns, or require additional information; please contact me  prior to the meeting.    REQUEST TO BE ON COUNCIL AGENDA  DATE: 13119  NAME: Geald G. Sihslelon ADDRESS: 4/35 BasihSt  Gphaa Wg 98833 #a2  ESTIMATED TIME OF PRESENTATION: Fcw mmalc  DESCRIBE SUBJECT YOU WISH TO DISCUSS: Dchiles acc Idhng  for 10-70-30 minu-k  some Cascs  Ict4s  take my situston focinstoncs - Licibt onan alley t hase had Deaple Idlng talling do my Deighlory unhil - yelledat +hem.  We need a Naliney lavo wahey not a ScUere a5 Spokene But! let us say no one Can Idle a Debicle 50' fom dseling unless +hey Own the house and hehilors are not  affccted  SIGNATURE; chlasle  Note: Please attach any information you wish to be distributedto Gbunci and stat! RATTA  my phone 509- 294-15-21  DEC112019 RECEMD    DATE: TO: FROM: RE:  January 16, 2020 City Council  Leslie Trachsler, Finance Director Legally Uncollectible Debt  Per Policy No 4060, an account will be considered uncollectible after the appropriate collection procedures have been followed. In an effort to clean up and resolve outstanding issues, Staff has identified four utility accounts and eighteen judgements as uncollectible debt.  Utility Accounts three were properties that went into foreclosures and one was owned by HUD Housing. There is no means of collection from the bank. Total debt write-off $64.46. Twoj judgements are legally uncollectible due to bankruptcy and sixteen are uncollectible due to Staffi is requesting council approve the write-off of 22 legally uncollectible accounts for total debt write-  statute of limitations. Total debt write off $3,487.00.  off of $3,551.46    CENTRAL BONDED COLECTORS  Asof1-16-2020 CITATION NUMBER EPI028918 Case #09EP11777 EPI 028509 #012160 EPI028816 #011285 EPI028843 EPI028861 #006149 #011238 EPI028971 EPI028980 #011631 #011221 #011933 #011472 #011245 EPI029173  JUDGMENTI DATE CITATION DESCRIPTION AMOUNT  WRITE OFF DESIGNATION Beyond Statues Beyond Statues Beyond Statues Took Bankruptcy Beyond Statues Beyond Statues Beyond Statues Beyond Statues Beyond Statues Beyond Statues Beyond Statues Beyond Statues Beyond Statues Beyond! Statues Took Bankruptcy Beyond Statues Beyond Statues Beyond Statues  11/4/2009 10/22/2009 7/10/2008 3/14/2017 4/8/2009 4/30/2009 9/8/2009 9/8/2009 9/8/2009 9/8/2009 9/8/2009 9/8/2009 2/5/2009 2/5/2009 8/28/2012 12/7/2010 12/16/2009 12/16/2009  Fireworks violation Impound fee/tag Public nuisance Blocking driveway Nol license/at large dog Parkedi inl handicap: zone Nol license/at! large dog Nol liçense on dog Parking int firelane Wrong way parking Dangerous dog atl large Doga atl large Blocking driveway Wrong way parking Wrong way parking Wrong way parking Wrong way parking Residential loud music  $60.00 $16.00 $1,919.00 $111.00 $114.00 $114.00 $114.00 $95.00 $50.00 $30.00 $210.00 $228.00 $20.00 $30.00 $135.00 $30.00 $30.00 $181.00 TOTAL $3,487.00    EPHRAT  REQUEST' TO WRITE-OFF UNCOLLECTIBLE DEBT  DATE: TO: FROM:  December 20, 2019 Ephrata City Council Utility Billing  Iam requesting that the following accounts be written off as an uncollectible debt. All avenues of collection have been attempted. The first three properties were foreclosures that the bank owned and will not pay any additional fees. The last property listed was owned by HUD Housing  and Ihave been unsuccessful in collecting the debt owed.  US Bank 14590 Empire Road Acct #6222 Final Balance$20.80 US Bank 255 FS Street NE Acct #7169 Final Balance $9.56 Wilmington Savings Fund Society 348. 5th Avenue SE Acct #8264 Final Balance $0.52 PK Management 405 Hilltop Drive Acct #8190 Final Balance: $33.58 Total: $64.46 Thank you, E aif ar/Chornuk Utility Billing    EPHRATA  MEMO  POLICE  DATE: TO: FROM: REF:  1/28/2020 City Council Interim Chief Erik Koch Surplus Carriers and Panels  The following ballistic panels are expired and have been replaced. The Ephrata Police Department is requesting that the below listed items be approved for surplus and subsequently  destroyed by incineration. Brand Second Chance Second Chance Survival Armor Survival Armor Second Chance Second Chance Second Chance Second Chance Safariland Safariland ABA ABA Safariland Safariland Point Blank Point Blank Safariland Safariland Safariland Safariland Second Chance Second Chance Survival Armor Survival Armor Safariland Safariland Safariland Safariland  Model Butterfly Lite Butterfly Lite LT-II LT-II Butterfly Lite Butterfly Lite 322Z-IUITLSC 06972256 322Z-IUI TLSC 06972256 GII-4.0 GII-4.0 II-XT-FS-Z02 II-XT-FS-Z02 GII-1.4 GII-1.4 SP+2LE SP+2LE GII-4.0 GII-4.0 GII-4.0 GII-4.0 Butterfly Lite Butterfly Lite LT-II LT-II GII-4.0 GII-4.0 GII-4.0 GII-4.0  Serial 03070773 03070773 218852 218852 03070772 03070772 01303807 01303804 02047758A 02047760A 931310 931311 Illegible 150000301423 01013765 01013757 01310717 01310721 03070774 03070774 175143 175143 01244875 01244870 01013764 01013766  Date MFG Expired on 3/8/2007 3/8/2007 3/18/2013 3/18/2013 3/8/2007 3/8/2007 6/1/1997 6/1/1997 6/25/2004 6/25/2004 7/1/2002 7/1/2002 Pre 1/1/2001 Pre 1/1/2001 Illegible 5/1/2015 6/27/2001 6/27/2001 8/16/2004 8/16/2004 3/8/2007 3/8/2007 4/5/2012 4/5/2012 9/13/2003 9/13/2003 6/27/2001 6/27/2001  Value $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00  3/8/2012 3/8/2012 3/18/2018 3/18/2018 3/8/2012 3/8/2012 6/1/2002 6/1/2002 6/25/2009 6/25/2009 7/1/2007 7/1/2007 1/1/2006 1/1/2006 5/1/2020 5/1/2020 6/27/2006 6/27/2006 8/16/2009 8/16/2009 3/8/2012 3/8/2012 4/5/2017 4/5/2017 9/13/2008 9/13/2008 6/27/2006 6/27/2006  Pagelof2    The following ballistic carriers are worn and the panel specific for each carrier are: now expired. Thel Ephrata Police Department is requesting that the below listed item be approved for surplus  and subsequently destroyed by incineration.  Brand Second Chance Safariland Safariland Survival Armor Survival Armor Safariland Safariland Ponit Blank Ponit Blank Second Chance Second Chance Second Chance Second Chance Second Chance Second Chance Safariland ABA Safariland Sincerely, Bt InterimChiefl Erik Koch Ephrata Police Department  Model X-Static ZeroG Armorwear ZeroG Armorwear ZeroG Armorwear ZeroG Armorwear Body Armor Body Armor X-Static X-Static X-Static X-Static X-Static X-Static ZeroG Armorwear Extreme Armor ZeroG Armorwear  Size 25x16 Regular 52 Regular 44 25x17 22x17 Regular 36 Regular 44 48L1 48R 22x15 20x19 22x14 22x17 20x17 Long 44 XLZ02 Regular 46  Value $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00  Front Only Back Only Back Only Front Only  Front Only Back Only  Page 2 of2