River Bend Town Council Work Session Minutes August C 8, 2024 Town Hall 7:00 p.m. Mayor John Kirkland Lisa Benton Barbara Maurer Buddy Sheffield Jeff Weaver Brian Leonard Delane Jackson Kristie Nobles Trey Ferguson Sean Joll 10  Present Council Members:  Absent Council Member: Town Manager: Town Clerk: Town Attorney: Police Chief:  Members of the Public Present: CALLTO ORDER  Mayor Kirkland called the meeting to order at 7:00 p.m. on Thursday, August 8, 2024, at the Councilwoman Benton motioned to remove item #7, Advisory Board Ordinance Amendment Counciwoman Benton motioned to accept the agenda as amended. The motion carried The Manager stated that the responses to the RFQ for the Stormwater Management Grant Project were due on Friday, August 2 and there were four responses received. He also stated that the review committee has met and recommends Municipal Engineering Services, Inc for Councilman Sheffield moved to accept the recommendation of Municipal Engineering Services, Inc. for engineering services on the stormwater AIA Project and request an engineering contract Discussion -Value Engineering Contract. Amendment for WWTP Project Ordinance The Manager stated that at the Special Meeting on July 18 the Council discussed that the bid for the WWTP Project was too high, and the engineer completed additional work to negotiate a lower bid. He stated that the engineer will need to be paid for those services and then the town VOTE- Value Engineering Contract Amendment for WWTP Project Ordinance Councilwoman Maurer motioned to approve the Engineering Contract Amendment for the  River Bend Town Hall with a quorum present. VOTE- Agenda - Addition/Deletion from the agenda. The motion carried unanimously. VOTE - Approval of Agenda unanimously.  DISCUSSION- - RFQ for Stormwater Management Grant Project  engineering services for the stormwater AIA project. VOTE- RFQf for Stormwater Management Grant Project proposal from them. The motion carried unanimously.  can submit the proper documents for reimbursement from the state. WWTP Project as presented. The motion carried unanimously.    River BendT Town Council Aug. 8,2 2024 Work Session Page2of3  Discussion-wWTP Project Ordinance Amendment Amendment that was approved just prior. VOTE - WWTP Project Ordinance Amendment presented. The motion carried unanimously. (see attached) Discussion -Award Street Paving Bid  The Manager stated that the attached budget amendment is related to the Engineering Contract Councilman Weaver moved to approve the WWTP Project Ordinance Amendment as The Manager stated that the town had received two bids for the 2024 Street Paving in River Bend. He stated that the town has worked with both of these bidders in the past with no issues, but the bid from Onslow Grading and Paving was less than the other bid. He stated that the town's engineer recommends Onslow Grading and Paving. The Mayor stated that the Council The Manager stated that the Council has directed him to develop a policy that would allow River Bend police officers to drive town vehicles to and from home. He presented a draft policy to that effect. Counciwoman Benton asked if all of the officer's fall within the 20-mile radius as stated in the policy and Chief Joll stated that not all of the officers fall within that radius. Councilman Weaver asked if the policy would allow officers to drive the 20 miles and park at another government agency and the chief stated that the presented policy will not allow that. The Council asked that the policy be revised to allow the officers to drive up to 20 miles and park at Councilwoman Benton stated that she would like to open the floor for discussion for an informational only Town of River Bend official town Facebook page. She stated that she felt it would benefit the town to have town information on an official page. She stated that she has had residents reach out to her stating that they cannot find the information they are looking for on the town's website. Councilman Weaver stated that all the information that is needed is on the town website, and he does not support an official town social media platform. Councilman Sheffield stated that it would be a duplicate effort for the town staff and stated that he doesn't find the town website difficult to maneuver. The Mayor stated that the Council could discuss this  could take action on this recommendation at the next Council meeting. Discussion -Vehicle Take Home for Police Department  other government facilities.  Discussion --Town of River Bend Facebook Page  further in the future.  REVIEW - Agenda for the August 15, 2024, Council Meeting The Council reviewed the agenda for the August 15, 2024, Council Meeting.  ADJOURNMENTIRECESS  There being no further business, Councilman Sheffield moved to adjoum. The motion carried  unanimously. The meeting adjourned at 7:44 p.m.  htnog Kristie. J. NoblesMMC, NCCMC  Town Clerk    River Bend Town Council Aug. 8, 2024 Work Session Page3of3  TOWN OF RIVER BEND AMENDMENT #2  WASTEWATER TREATMENT PLANT CAPITAL PROJECTS FUND ORDINANCE  BEIT ORDAINED! byt the Council oft the Town of River Bend, North Carolina, that the Wastewater Treatment Plant Capital Projects Fund Ordinance as last amended on December 15, 2022,  be amended as follows:  Section: 1. The following amounts are hereby appropriated for the operation ofa a Town Capital Projects Fund  fort the enhancement of the Wastewater Treatment Plant:  CAPITAL PROJECTSFUND  Revenues: State Fiscal Recovery Fund Grant Expenditures: Wetlands Mitigation ngnerngAdmnstraton Construction  9,108,500 54,000 661,000 8,393,500 9,108,500  Section 2. Iti is estimated that revenues int the amounts indicated int thei foregoing schedule willl be available to support Section3. The Finance Officer is hereby authorized to maintain an appropriate Fund Chart of Accounts. Section 4. Copies of this Ordinance shall bei furnished tot the Clerk, Town Council, Budget Officer and Finance Officer Section! 5. The capital projects funds are appropriated pursuant to section 13.2 of Chapter 159 oft the General Statutes of North Carolina; therefore, appropriations dor not lapse at the end of thei fiscal year and are available for the duration of the project, estimated to be eighteen months, unless subsequently amended by Council action.  thet forgolngapropriations.  to be kept on file byt them for their direction in the disbursement of funds.  Adopted this 8th day of August, 2024. CARE  Mayo  Attest:  KristieJ J.N  Mudndab NoblesTown Clerk, CMC, NCCMC