EPHRATA CITY COUNCIL  MAYOR BRUCEREIM  MAYOR PRO-TEM WILIAMCOL  KATHLEEN ALLSTOT,SARAINIONNELL,VALLI MILLARD.  NATTNIOORE.IONT MORA.MARK WANKE CITY ADMINISTRATOR MIKEWARREN  -AGENDA FOR April 7, 2021-  ZOOM VIDEO NIVI2VTAY City of Ephrata Meeting ID: 642-397-7833  OR  CALL IN PHONE NUMBER 1-253-215-8782, follow prompts  6:30 PM  EXECUTIVE SESSION THE CIYOFENHRATACONDLCTS EXECUTIVE: SESSIONS IN ACCORDANCE WITH RCW  42.30.1100F THEOPEN PUBLICN MEETINGS ACT.  1. Sale or acquisition of real estate (RCW 42.30.110((1)) . Litigation of potential litigation (RCW 42.30.1100)1)  7:00 PM  REGULARS SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of Meeting: YES 5. Additions or corrections to published Agenda CONSENT AGENDA  Presentations: Grant County Economic Development Council--WillCoe  II  1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: March 17, 2021 3. Approval of Special Event Application: b. Grant Bike Rodeo April 27,2021 c.Columbia Ridge Bike Rodeo April 27,2021 d. Easter Sunday Service April 4, 2021  a. Ephrata Lions Club Annual Youth Fishing Derby April 17,2021  4. Set Public Hearing for Acceptance of Annual Comprehensive Docket Report on April 21, 2021 at  7:00p.m.  BILLS: McDonnell, Wanke. Moore    III STAFF.COMMITTEE. & AGENCY REPORTS IV CLOSED RECORD DECISIONS WCAPTERST  V  PUBLIC HEARINGS  VI ORDINANCES & RESOLUTIONS  Resolution 2-00-Recommendhtion of New Grant County Jail Site Evaluation  Committee.  VII ITEMS FOR COUNCIL CONSIDERATION  VIII ITEMS FOR COUNCIL ACTION  I. Approve recommendation ofLodging Tax Advisory Committee  IX CITY ADMINISTRATOR REPORT 1. Opening of City Hall to the Public  BILLS: McDonnell, Wanke, Moore    Our Mission.To bring continued, orderly growth to Grant Our Vision..T Tol bet the number one resource for business  Grant County Economic! Development Coumeil  County and promote quality of life  development Board of Directors Meeting Minutes February17,2021  Meeting called to order: 7:07a a.m. by President Gregg Fletcher.  Directors Present: Caralyn Bess, Gregg Fletcher, Lisa Karstetter, Brian Meiners, Scott Freidig, Dr. Terry Leas, Juliann Dodds, Dale Pomeroy, Marvin Price, Juanita Richards, Katherine Ryf, Cash Brown, Jim McCullough, Don Kersey, Lars Leland, William Coe, Louis Szablya, Rob. Jones  Directors Absent: Eric Skaug, Curt Morris, Peggy Nevsimal Ex-Officio Directors Present: Karen Liebriecht, Darci Kleyn  Ex-Officio Directors Absent: none  Staff Present: Brant Mayo, Allan Peterson, Joseph Akers, Rebecca Nelson Thompson-Tweedy, Susan Mann, Melissa Bethel, Chuck Sutton minutes and Dale Pomeroy seconded; the motion passed.  Guests Present: LeAnne Parton, Charles Featherstone, Danny Wilde, Alicia Deveraux, Dr. Sara Board Meeting Minutes for. January 2021: Dr. Terry Leas moved to approve the January 2021 Financial Report for. January 2021: Juliann Dodds presented the financial statement drafts, and the 2021 budget has been entered. We lack enough activity in 2021 to analyze currently. There was no  discussion.  Report on GCEDC Activities:  Allan Peterson reported that the SBDC has quite at few new clients. Allan talked about the upcoming virtual trade mission and about how the beer and wine industry has taken a hitin Allan Peterson also discussed the upcoming annual ag showi in Spokane that has been moved to a virtual ag show. The SBDC plans to meet with several companies in thet first Brant Mayo went through the EDC's ever-growing! list of projects and site selector visits. There have been several meetings pertaining to workforce alliance, SIP committee, the Department of Commerce, and others with the GCPUD regarding any upcoming rate Communication visits with Grant County Commissioner Rob. Jones, Port of Whitman, ADO quarterly reports, Dr. Sara Thompson-lweedy, Congressman Newhouse, WSBDC weekly  Mexico and. Japan. week of April.  changes, etc.  calls, WEDA weekly calls, etc.  Unfinished (Old) Business:  Brant Mayo gave an update on upcoming grants coming through that do not have an official date at this time and will notify the EDC directors when information is available. 6594 Patton Boulevard NE Moses Lake, WA 98837/Phone: 509.764.6579    Our Mission..To bring continued, orderly growth to Grant Our Vision-Tol be the number one resource for business  Grant County Economic Development Council  County and promote quality of life  development  Annual banquet/board retreat is tentatively scheduled for this fall to celebrate the continued service and volunteers of our current and past board members and to  welcome the new members if COVID restrictions allow.  New Business:  Brant discussed reaching out to the new board members with some long-time members to  potentially pair together to help with the onboarding process. Perseverance Rover that willl land on Mars February 18. for agriculture, it also poses challenges for transportation.  Community Updates:  Scott Freidig, General Dynamics - sent out NASA link to live footage of the new Brian Meiner, Basic American Food - explained that although snow is good precipitation Danny Wilde, Live Nation George Amphitheatre- reported that 2021 looks to be more promising int that many ticket holders are still holding tickets rather than requesting a Don Kersey, POML talked about the snows impact on the runways and the 2021 airshow is currently still scheduled and to be possibly revised to part virtual and/or drive through. Gregg Fletcher, Confluence Health - updated directors on the vaccine roll out and the wait Juanita Richards, Horizon Credit Union spoke about the bank lobbies opening back up next week and how the pandemic has made people revise how they handle their banking Juliann Dodds, Banner Bank-n mentioned the second round of PPP coming through and LeAnne Parton, BBCC Foundation- talked about her disappointment over Mitzubishi closing and the gratitude for their generous donation to the college with supplies and tools that will Dr. Sara Thompson-Tweedy, BBCC expressed her desire to see their graduates get their diplomas while attempting to make graduation as normal as possible whether that bea Curt Morris, Port of Quincy -1 talked about efforts to establish a new industrial park near  refund.  on getting more vaccines into the county.  needs.  encourages businesses to apply if they have not already. help the workforce development programs. combination of virtual ceremony and drive-throughs.  George.  Meeting Adjourned: at 8:08 a.m. by Gregg Fletcher  Gregg Fletcher, President  Dale Pomeroy, Secretary  6594 Patton Boulevard NE IMoses Lake, WA 98837 . Phone: 509.764.6579        10:20 AM 03/03/21 Accrual Basis  Grant County EDC Profit & Loss February 2021  Feb21  Ordinary Income/Expense Income 4028-1 Membership! Dues Total Income Gross Profit Expense 6000. Salaries 6010. Insurance 6076. Employee Retirement 6080. Taxes 6500. Automobile 6B-TaiyCairsaD.s 6517. Equipment 6535. Professional Fee/Dues 6540. Rent/Utilites 7000. Marketing Total Expense Net Ordinaryl Income Other Income/Expense Other Income 4100- Contract Income 4500. Misc. Income 4500-1 WWSBEG 4500- Misc. Income Other Total 4500. Misc. Income Total Other Income Other Expense Net Other Income Net Income  5,417.00 5,417.00 5,417.00 12,352.90 303.50 864.69 1,514.27 44.24 150.00 6,428.64 1,721.67 763.27 60.00 24,203.18 (18,786.18) 16,267.00 (5,000.00) 277,100.00  272,100.00 288,367.00 271,300.00 17,067.00 (1,719.18)  DRAFT  Page 1    10:20A AM 03/03/21 Accrual Basis  Grant County EDC Balance Sheet AsofFebruary: 28, 2021  Feb28,21  ASSETS Current. Assets Checking/Savings 1000. Umqua CD- 6624 1001 Banner Checking- 5426 1002- Banner Saving- 8750 1004. Banner CARE-5442 1007. GESA Savings 0825 1008. GESA: money market- - 1047 1050- Umpqua Bank 5257 Total Checking/Savings Accounts Receivable Total Current. Assets Fixed Assets TOTAL ASSETS LIABILITIES. &1 EQUITY Liabilities Equity 3000. Fund Balance 3900. Retained Eamings Net Income Total) Equity  38,318.57 12,224.88 230,026.71 15,490.80 5.00 259,972.84 5,675.00 561,713.80 36,100.00 597,813.80 10,138.67 607,952.47 24,881.78 306,354.38 340,975.03 (64,258.72) 583,070.69 607,952.47  TOTALLIABILITES & EQUITY  Pagel  DRA ET      Vea    88  3420    Our Mission.Tobring continued, orderly growth to Grant Our Vision..To bet the number one resource for business  Grant County Economic Development Council  County and promote quality of life  development  Director's Report February 8, 2021 to March 5, 2021  Existing Business Development Working' Wash Small Bus Grant Update Trade Mission Update REC Visit Hired BRE Position!  Business Recruitment and Attraction  Project Zion - Manufacturing - Site visits. Close to decision. Looking in Quincy area Project Lavender- Technology- Continuing conversation weekly with leadership and Dept of Project Great Dane- Manufacturing, submitted sites to Department of Commerce Project Booster-Dept of Comm asked Grant County for greenfield sites Project Ruby - Agriculture -Continuing to answer questions on two primary sites Project Delta - Aerospace - Signed Lease, had visit with County Commissioner Project Grapevine- Agriculture - Had site visit in Grant County, continuing to visit Project Moonlight- Food Manufacturer Project to be submitted to state Project superstarAerospace, submitted package tol Department of Commerce Project Kamino- ManufacturerPoduction Had several calls with site selector Project New FalconManufactue/Poduction-Suomited tot the State, had follow up to do Project Emerald- Manufacturing and distribution- request from state on properties currently Grant County property has been engaged with project Project Tera - Manufacturing - request from the state on possible sites Project Raven - Food/Beverage Processor - Submitted several sites Project Distance - Clean Tech -Approached by Site Selector regarding specific area Project X - Production facility - Continuing conversations Project Z - Aerospace - Submitted several site for Grant County  Commerce  for the site selector  Workforce Development  Workforce Alliance Meetings Department of Commerce Meeting Infrastructure Development Calls with PUD on current Projects  6594 PATTON BOULEVARD NEI |MOSESLAKE, WA988371 IPONE:S09-76465791FX5097655161    Our Mission..To bring continued, orderly growth to Grant Our Vislon..To be the number one resource for business  Grant County Economic Development Council  County and promote quality of life  development  Call with Grant County Planning Department and Project  Water discussions  SIP Committee Next Round April 15th Communication and Investor Development Visit with County Commissioner Jones Conversation with potential development Calls with Department of Commerce Presented to Apple STEM Network Superfund Site Call Newsletter Congressman Newhouse Call WSBDC Weekly Calls WEDA Weekly Calls Several CHI Calls Samaritan Mission Integration Committee Senator Warnick Call Tour ML Municipal Airport Meeting with Confluence Healthcare Port of Warden website update Kiwanis Meeting Grant Co Industrial Alliance SBA Weekly Calls ML Resiliency and Recovery Weekly Call Grant County Health District Call Many/nitial BRE visits Retail and Services Development SBDC10 on1 1 Meetings ReCon Dec. 2021  6594 PATTON BOULEVARD NE ( MosEs! LAKE, WAS 198837/PHONE: 509-764-65791FAX509-765-5161    CITY COUNCIL MINUTES  March 17, 2021  City Council of the City of Ephrata, Grant County Washington met in regular session on March 17,2021. The meeting was called to order at 6:45 p.m. by Mayor Bruce Reim and adjourned to executive session to discuss litigation or potential litigation (RCW 42.30.110(1))) for approximately fifteen minutes. Executive session adjourned, no decisions were made or action taken. Meeting reconvened at 7:00 p.m. Due to the COVID-19 Pandemic and Governor Inslee's Proclamation 20-28, this meeting is being conducted remotely using the ZOOM video conferencing. Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council  members Mark Wanke, Matt Moore, Valli Millard, Sarah McDonnell, Tony Mora and Kathleen Allstot City Administrator Mike Warren, City Attorney Anna Franz, Public Works Director Bill Sangster, Community Relations Director Traci Bennett, Police Chief Kurt Adkinson, and City  Staff Present:  Clerk/Finance Director Leslie Trachsler  Pledge of Allegiance was said. No public signed up to speak.  Agenda: Agenda was amended adding Items 5 and 61 to Section VIII Items for Council Action - Contract Agreement for Division Street Overlay and Acceptance of Insurance  Settlement. Presentations: None Motion carried.  Consent Agenda: Motion was made to approve consent agenda. (m/s Allstot/Moore)  Items on the consent agenda are as follows:  Claims #93089 through #931501 in the amount of $181,920.64 Claims #93085 through #93088 in the amount of $16,290.05  Manual Claims #86032021, 87032021, 88032021 and 89032021 in the amount of  $3,035.48    EFT in the amount of $21,711.64 Minutes of the March 3, 2021 Council meeting Special Event Applications: Gran Fondo - March 27-28, 2021  SEPA for WWTF and Sewer Collection System Upgrade Project: Adam Miller, Engineer with Gray and Osborne discussed with Council the State Environmental Policy Act (SEPA) review for the Wastewater Treatment Facility (WWTF) and the sewer collection system upgrades. The purpose of the project is to address the ability of the collection and treatment systems to convey and treat the 20-year projected flows and loadings as identified and addressed in the General Sewer/Wastewater Facility Plan.  Council discussion ensued.  Employee Recognition Policy: Administrator Warren presented an Employee Recognition Policy which formally establishes aj process to follow in recognizing employees. An Awards Committee would consist of representatives from each department and will establish guidelines for awards. The purpose is to provide Motion to approve and accept Policy 3096 Employee Recognition. (m/s Moore/Mora) Renewal of Section 125 Benefits: As part of the employee benefit package the City, through IRS Code Section 125, offers employees the ability to pay for qualified out-of- pocket medical expenses, day care expenses and premiums for medical, life and accident Motion to authorize Administration to renew the Section 125 Plan Document. (m/s Contract for Cultural Resources for WWTF and Collection System Improvements: Director Sangster advised that as part of our loan with Department of Ecology through the Clean Water State Revolving Fund for the planned improvements and upgrades to the wastewater collection and treatment systems, there is a requirement for a Cultural Resource Study. The Study provides a plan for monitoring the sites during excavation work. Staffi is proposing Amendment No. 4 to the Contract for Engineering Services dated July 18, 2019 for General Engineering Services with Gray and Osborne, Inc. to Motion to authorize Administration to execute Amendment No. 4 to Contract for Professional Engineering Services with Gray and Osborne for a Cultural Study. (m/s Consultant Supplemental Agreement for Division Avenue Overlay: Director Sangster advised that as part of our grant with the Transportation Improvement Board for  uniformity and consistency. Motion carried  plans pre-taxed. This renewal is required annually. Allstot/McDonnell) Motion carried.  provide the required study. Total costs not to exceed $6,600.  Millard/Moore) Motion carried.    the Division Avenue East Overlay Project, there be a Consultant Supplemental Agreement for Construction Engineering Services. This supplemental agreement is to the Agreement with Gray and Osborne, Inc. that was executed on August 8, 2019. Motion to authorize Administration to execute Consultant Supplemental Agreement #1 for construction engineering with Gray and Osborne, Inc. for the Division Avenue East Execute Contract with Central Washington Asphalt: This contract is for the Division Avenue East Overlay project. Council accepted the bid from Central Washington  Overlay Project. (m/s Wanke/Moore) Motion carried.  Asphalt on March 3, 2021 for $971,971.00.  Motion to authorize Administration to execute Contract with Central Washington Asphalt for the Division Avenue East Overlay Project contingent upon review of legal counsel. Acceptance of Insurance Settlement: City received an insurance settlement from our insurance carrier, Resolute-CNA, regarding an outstanding landfill invoice. Interest rate Motion to approve and accept insurance settlement from Resolute-CNA and delegate authority to the Mayor to negotiate interest rate. (m/s Moore/Wanke) Motion carried.  (m/s Mora/Coe) Council discussion ensued, motion carried.  on the delinquent invoices has not yet been determined.  City Administrator Report: None  There being no further business meeting adjourned at 7:30 p.m.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    reseived 314/2021  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax 1. 2. 3. 4. 5. 6. 7. 8. 9.  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  Name of Event: Ephrata Lions Club Annual Date(s) of Event: April 117,2021  Youth Fishing Derby  Setup Start Time/Date: 5AM Event End' Time: 9 AM  Event Start Time: 6 AM Clean Up End Time/Date: 11 AM  Sponsoring Organization: Ephrata Lions Club Event Coordinator/Pimary Contact: Bill Sangster Mailing Address: 441 Patrick Rd Day Phone: 509-750-4196 Secondary Contact: Rock Witte  Cell Phone: 509-750-4196 Phone: 509-750-7349  Email:  Daangetereephrataorg  Fax:  10. Is alcohol being served?  NO IFYES include a copy oft the State Liquor Permit.  11. Doy you wish to utilize any City property, such as a park? VES IEY YES, which one(s)? Oasis Park at Ping Pond 12. Will this event include Food' Vendors of any type? 13. Anticipated number of attendees? 200  No  lfyes, all vendors must apply for a Temporary Food Service Permit with the County Health District. Alist  of vendors is required to be submitted with the appliçation.  THE PRIMARY CONTACT MUST LIST AC DAY OF EVENT PHONE NUMBER IF NOT LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF-INITIAL, AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT:  CASH CC CHECK: #  7    RECEIVED BY:  DATE:  FOOD VENDOR LIST FAXED TO HEALTH DISTRICT 509.754-6060. BY:  DATE:  INDEMANIPICATION/ HOLD HARMLESS AGREEMENT  IN CONSIDERATION OF BEING PERMITTED TO PRODUCE THIS SPECIAL EVENT OR ACTIVITY OR USE OF ANY CITY PROPERTY OR FACILITIES IN CONNECTION WITH THIS ACTIVITY, THE UNDERSIGNED APPLICANT ("INDEMNITOR") AGREES TO THE FOLLOWING: 1. THE INDEMNITOR HEREBY AGREES TO RELEASE, INDEMNIFY AND HOLD HARMLESS the City of Ephrata from any and all liability, claims, demands, causes of action, charges, expenses, and attorney fees (including attorney fees to establish the City'sr right to indemnity or incurred on appeal) resulting from involvement in this event whether caused by any negligent act or omission of the City or otherwise. This agreement shall not apply to any liability resulting from the sole negligence of the City. 2. The INDEMNITOR agrees to reimburse the City for any loss, theft of, or damage to City property, 3. The INDEMNITOR agrees to comply with all applicable laws, statutes, ordinances, rules and requirements including, but not limited to, not admitting more attendees than designated by Fire 4. The INDEMNITOR expressly agrees that this release and hold harmless agreement is intended to be as broad and inclusive as permitted by' Washington law and that if any portion thereof is held invalid, 5. Falsification and/or misrepresentation in completing this application may result in rate adjustment or event cancellation. IUNDERSTAND THAT CHANGES TO THE ABOVE DETAILED PROGRAM ,the undersigned representative, have read the Special Events Application and the Policies and Procedures contained herein, and I am duly authorized by the event organzationpusiness to submit  equipment and/or facilities.  Department as safe for the particular event or facility.  notwithstanding, the balance shall continue in full legal force and effect.  REQUIRE IMMEDIATE NOTIFICATION TOCITY.  this application on its behalf. The information herein is complete and accurate.  Bill Sangster  Ephrata Lions Club  APPLICANT:  PRINT NAME  AUTHORIZED AGENT FOR  SIGNATURE OF APPLICANT:  3slzozi DATE  Bil& SIGN NAME  APPROVAL, DENIAL OR INCLUSION OF RESTRICTIONS OR SPECIAL CONDITIONS OF USE PERMIT IS AT THE SOLE DISCRETION OF THE CITY PURSUANT TO EMC 05.10. All applications  must be reviewed and approved before a permit can be issued.  8    ACORD  CERTIFICATE OF LIABILITY INSURANCE  DATE (MMVDDAYYY) 03/19/2021  THIS CERTIPICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIPICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAOE AFFORDED BY THE POLICIES BELOW. THIS CERTIPICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED IMPORTANT: Ithe certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. HS SUBROOATION IS WAIVED, subject to the terms and conditions of the pollcy, certain pollcles may require an endorsement. A statement on this certificate does not confer rights to the  REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.  certificate holder Inl lleu of such andorsementis). PRODUCER DSP Insurance 1900 E. Golf Road, Suite 650 Schaumburg, IL60173 INSUREO Ephrata! Lions Club Ephratal Washington COVERAGES  John Adams 1-800-316-6705 lonsckbagdspins.com OSUREREL AFFORDINO COMERAGE INSURERA: ACE American! Insurance Company  TML 847-934-6186  NAICE 22887  DISURERB: DISURERC: DSURERD: DSURERE: ENSRERE:  CERTIFICATE NUMBER: MSR  REVISION NUMBER:  THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR ÇONDITION OF ANY CONTRAÇT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAV PERTAIN. THE INSURANÇE AFFORDED BY THE POLIÇIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS  EXCLUSIONS AND CONDITIONS OF SUCHPOLICIES LIMITS SHOWN MAYI HAVE BEEN REDUCEDE BY PAID CLAIMS  TYPEOF INSURANCE A GENERAL LIABILITY x COMMERCIAL GENERAL LIABILITY CLAIMS-MADE X OCCUR Agg. Perl Named. Insured is$2,000,000 GENL AGGREGATELBAT APPLIES PER CY PR& Loc A AUTOMOBLE LIABILITY ANYAUTO ALLOWNED AUTOS MIREDAUTOS UMBRELLALIAB EXCESSLIAB RETENTIONS WORKEI RS COMPENSATION ANOI EMPLOVERS ANY XETPATAEKOUNE FAICERMEMBERT EXCLUDED? N) AA/STPAISAN  POLICVIMBER HD0G71445999  LMITS 1,000,000 10,000,000  EACHOCCURRENCE MEDEPIYoRepeen, s5,000 PEASOMAEADYBART $ 1,000,000 GENERAL AGGREGATE PROOUCTS. COMPIOPAGG $2,000,000 BNIDSRGETNIY $1,000,000 BODLLYI INJURY (Per person) S BODLYINJURY (Per acodenty s PAMAGE EACHOCCURRENCE AGGREGATE TA TR ELE EACHACCIDENT ELOSAN-EADRONE! s ELDISEASE. -POLICYLWIT s  09/01/2020 09/01/2021 PREMSES OAMAGE TORENTED as occunense) s 1,000,000  ISAB25314141  09/01/2020 09/01/2021  AUTOS SCHEDUALED NONOWNED AUTOS OCCUR CLAMS-MADE  $ $  DESCRIPTION OF OPERATOHS/HOCATONS IVEHICLES (AttechACORD 101. Addltionall Remarks Schedule, Wmore spacehs required)  Provisions oft the policy apply tot the named Insureds participation int the following activity duringt the policy perlod shown above: Ephrata Lions Club Annual Youth Thef following persons or organizations granting use of real property, Including structures thereon arei included as Additional Insured(s), but only with respectto Generall Liability arising out ofu the use ol premises by the Insured shown above and not out ofthe sole negligence of sald additional Insured.  Fishing Derby  : City of Ephrata, 121 Alder St sW, Ephrata, WA 98823 :  CERPICATE HOLDER City of! Ephrata 121 Alder St sW Ephrata Washington 98823  CANCELLATION  SHOULD ANY OF1 THE ABOVE DESCRIBEDI POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN  ACCORDANCE WITH1 THEPOLICYI PROVISIONS. AVTIORVDREPREGHAIME  BRcah  01988-2010ACORD CORPORATION. Allrights reserved.  ACORD 25 (2010/05)  The ACORD name and logo are registered marks of ACORD    Ephrata Lions Club  Annual Youth Fishing Derby  Itinerary: On April 17, 2021 at Oasis Park and  Ping Pond  6:00 AM 8:00 AM 8:15 AM 10:00 AM  Begin the Youth Fishing Derby  Derby ends  Awards to the winner of the Derby Complete Cleanup of shelter area.     C  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax 1. Name ofEvent: BiKe Rodeo 2. Setup Start Time/Date: 467 2.50 3. Event End Time: 4/27 $i30 4. Sponsoring Organization: 5. Event Coordinator/Prmary Contact 6. Mailing Address: 7, Day Phone:, 8. Email:, 9. Secondaty Contict:. 10. Is alcohol being served? IFYES, which one(s)?  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  Date(s)o ofEvent: Event Start Time: Clean Up End Time/Date:  4/27  4/29  4/29 9:36 412A 10:30 Jeremy 451 3F4 Ave NW 754-447U  2:30gm32d 9:90-10:30am  Gront Elementwy Vosapez  Cell Phone: Fax: Phone:  70 9452 3A18-1877  vageteepahwcalion Shannon Dahl  YES NO IYES include a copy of the State Liquor Permit.  11. Doy your wish to utilize any City property, such as a park? RES) NO  Lions. Pork  12. WII this event include Food' Vendors of any type?  YES NO  lfyes, all vendors must apply for a Temporary Food Service Permif with the County Health District. Alist  of vendors is required to be submitted with the application.  13. Anticipated number of attendees?  obout 50 euch session  THE PRIMARY CONTACT MUST LIST AD DAY OF EVENT PHONE NUMBER IF NOT LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF -INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK# DATE:  7    INDEMNIFICATION/ HOLD HARMLESS AGREEMENT IN CONSIDERATION OF BEING PERMITTED TO PRODUCE THIS SPECIAL EVENT OR ACTIMITY OR USE OF ANY CITY PROPERTY OR FACILITIES IN CONNECTION WITH THIS ACTIVITY, THE UNDERSIGNED APPLICANT "INDEMNITOR") AGREES TOTHE FOLLOWING: 1.1 THE INDEMNITOR HEREBY AGREES TO RELEASE, INDEMNIFY AND HOLD HARMLESS the City of Ephrata from any and all liability, claims, demands, causes of action, charges, expenses, and attorney fees (including attorney fees to establish the City's right to indemnity or incurred on appeal) resulting from involvement In this event whether caused by any negligent act or omission of the City or otherwise. This agreement shall not apply to any liability resulting from the sole negligence of the City. 2. The INDEMNITOR agrees to reimburse the City for any loss, theft of, or damage to City property, 3. The INDEMNITOR agrees to comply with all applicable laws, statutes, ordinances, rules and requirements including, but not limited to, not admitting more attendees than designated by Fire 4, The INDEMNITOR expressly agrees that this release and hold harmless agreement is intended to be as broad and inclusive as permitted by Washington law and that if any portion thereof is held invalid, 5. Falsification and/or misrepresentation in completing this application may result in rate adjustment or event cancellation. IUNDERSTAND THAT CHANGES TO THE ABOVE DETAILED PROGRAM  the undersigned representative, have read the Special Events Application and the Policies and Procedures contained herein, and I am duly authorized by the event organzationbusiness to submit  equipment andlor facilities.  Department as safe for the particular event or facility.  notwithstanding, the balance shall continue In full legal force and effect.  REQUIRE IMMEDIATE NOTIFICATION TO CITY.  this application on its behalf. The information herein is complete and accurate.  APPLICANT:  enuylagu PRINTI  AUTHORIZED AGENT FOR  SIGNATURE OF APPLICANT:  3-8:202 DATE  APPROVAL, DENIAL OR INCLUSION OF RESTRICTIONS must be reviewed and approved before a permit can be issued.  2ks  OR SPECIAL CONDITIONS OF USE  PERMIT IS AT THE SOLE DISCRETION OF THE CITY PURSUANT TO EMC 05.10. All applications  Submit completed original application, along with required attachments to:  OFFICE OF THE CITY ADMINISTRATOR  CITY OF EPHRATA 121 ALDER ST.S SW EPHRATA, WA 98823  8    GRANT TO LIONS PARK  haollignschsa  Uugccnicg  at  hataMiddles:  5009    reseived 3142  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax 1. Namg! Even, BeRodeo 2. Setup Start Time/Date: 4/27 am 4/29 3. Event End Time: 4/27 4m 4/29 4. Sponsoring Organizatigny Colombia Ridge 5. Event Cooppator/Primary Contact: El Ci 6. Mailing Address, QO S.SE 7. Day Phone: 754-2982 8. Email: 9. eriaBephalahahog SecondalyContact Kolo. Williqns 10. Is alcohol being served? YES, which one(s)?  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  Date(s) of Event: Event Start Time: Clean Up End Time/Date:  4/27 AM  4/29 PM  Pm pm  Cell Fax: Phone:  Pnoms0-5842  754-2882  YES  IFYES include a copy of the State Liquor Permit.  11. Doy you wish to utilize any City property, such as a park? YES NOS.Rose  12. Will this event Include Food' Vendors of any type?  YES NO)  Ify yes, all vendors must apply for a Temporary Food Service Permirwith the County Health District. Alist  ofvendors is required to be submitted with the application.  13. Anticipated number of attendees?  doout 150 each. session  THE PRIMARY CONTACT MUST LIST ADAY OF EVENT PHONE NUMBER IF NOT LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF. . INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK# DATE:  7    INDEMNIFICATION/ HOLD HARMLESS AGREEMENT IN CONSIDERATION OF BEING PERMITED TO PRODUCE THIS SPECIAL EVENT OR ACTIVITY OR USE OF ANY CITY PROPERTY OR FACILITIES IN CONNECTION WITH THIS ACTIVITY, THE UNDERSIGNED APPLICANT ("INDEMNITOR") AGREES TO THE FOLLOWING: 1. THE INDEMNITOR HEREBY AGREES TO RELEASE, INDEMNIFY AND HOLD HARMLESS the City of Ephrata from any and all liability, claims, demands, causes of action, charges, expenses, and attorney fees (including attorney fees to establish the City's right to indemnity or incurred on appeal) resulting from involvement in this event whether caused by any negligent act or omission of the City or otherwise. This agreement shall not apply to any liability resulting from the sole negligence of the City. 2. The INDEMNITOR agrees to reimburse the City for any loss, theft of, or damage to City property, 3. The INDEMNITOR agrees to comply with all applicable laws, statutes, ordinances, rules and requirements including, but not limited to, not admitting more attendees than designated by Fire 4. The INDEMNITOR expressly agrees that this release and hold harmless agreement is Intended to be as broad and inclusive as permitted by Washington law and that if any portion thereof is held invalid, 5. Falsification and/or misrepresentation in completing this application may result in rate adjustment or event cançellation. IUNDERSTAND THAT CHANGES TO THE ABOVE DETAILED PROGRAM Lthe undersigned representative, have read the Special Events Application and the Policies and Procedures contained herein, and I am duly authorized by the event organzationbusiness to submit  equipment and/or facilities.  Department as safe for the particular event or facllity.  notwithstanding, the balance shall continue in full legal force and effect.  REQUIRE IMMEDIATE NOTIFICATION TO CITY.  this appliçation on its behalf. The information herein is complete and accurate.  APPLICANT:  AUTHORIZED AGENT FOR  -Vappu hequz  SIGNATURE OF APPLICANT:  34:2021 DATE  APPROVAL, DENIAL OR INCLUSION OF RESTRICTIONS OR SPECIAL CONDITIONS PERMIT IS AT THE SOLE DISCRETION OF THE CITY PURSUANT TO EMC 05.10. All applications Submlt completed original application, along with required attachments to:  440  OF USE  must be reviewed and approved before a permit can be issued.  OFFICE OF THE CITY ADMINISTRATOR  CITY OF EPHRATA 121 ALDER ST. SW EPHRATA, WA 98823    3/4/2021  CRI Bike Rodeol Map.PNG  Division AveE  Groceries rtilizer  Friends Zanika  Community Church of Ephrata Columbia Ridge Elementary School  Grant  1st Ave SE  Redeemer  Presbyteriar Churcho of..  KPQ-FM Wenatchee 2ndA Ave SE Ct  Grant Cc Worksl Hangar  Kipgdom Hall of Jehovalil s Witnesses 8min 2.2miles  TAAVRSE  3rdAve SE  BethlehemChapel Assembly ofG.Church Our Savior's + Jtheran Church - 5th Ave SE  E  /  5th Ave SE  St. Rose of Lima Catholic School  St. Rose of Lima + Catholic Church  ps/dnve.google.coniadromurowuFOWUDZOACAREHFALOWVBMIXENMew78-80413069  1/1    reseived 31a32  SPECIALEVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax 1. 2. 3. 4. 5. 6. 7. 8. 9.  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  Name of Event: Easter Sunday Service Date(s) of Event: 4/4/2021  Setup Start Time/Date: Event End Time: Sponsoring Organization: Event Coordinator/Primary Contact: Mailing Address: Day Phone: Email: Secondary Contact: 10. Is alcohol being served? IFYES, which one(s)?  Event Start Time: Clean Up End Time/Date:  9:00am 12:00pm  11:00am 1:00pm  Ephrata United Methodist Church Jennifer Sager  117CStNW 509-750-2528 sager.@hoimai.com Pastor Don Dunn  Cell Phone: Fax: Phone:  509-750-2528 (Jennifer)  509-754-4664  YES NO IfYES include a copy of the State Liquor Permit. Patrick Park- need access to Picnic Shelter electrical outlets for music  11. Doy you wish to utilize any City property, such as a park! YES NO  12. Will this event include Food Vendors of any type?  YES NO  Ifyes, all vendors must apply for a Temporary Food Service Peu wih the County Health District. Al list  ofv vendors is required to be submitted with the application.  13. Anticipated number of attendees?  Max 50 per COVID protocol  THE PRIMARY CONTACT MUST LIST A DAY OF EVENT PHONE NUMBER IF NOT LISTED. ABOVE  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK # DATE:  7    INDEMNIFICATION/ HOLD HARMLESS AGREEMENT IN CONSIDERATION OF BEING PERMITTED TO PRODUCE THIS SPECIAL EVENT OR ACTIVITY OR USE OF ANY CITY PROPERTY OR FACILITIES IN CONNECTION WITH THIS ACTIVITY, THE UNDERSIGNED APPLICANT "WDEMNTOR'AGREES TO THE FOLLOWING: 1.1 THE INDEMNITOR HEREBY AGREES TO RELEASE, INDEMNIFY AND HOLD HARMLESS the City of Ephrata from any and all liability, claims, demands, causes of action, charges, expenses, and attorney fees (including attorney fees to establish the City's right to indemnity or incurred on appeal) resulting from involvement in this event whether caused by any negligent act or omission of the City or otherwise. This agreement shall not apply to any liability resulting from the sole negligence of the City. 2. The INDEMNITOR agrees to reimburse the City for any loss, theft of, or damage to City property, 3. The INDEMNITOR agrees to comply with all applicable laws, statutes, ordinançes, rules and requirements including, but not limited to, not admitting more attendees than designated by Fire 4. The INDEMNITOR expressly agrees that this release and hold harmless agreement is intended to be as broad and inclusive as permitted by Washington law and that if any portion thereof is held invalid, 5. Falsification and/or misrepresentation in completing this application may result in rate adjustment or event cancellation. IUNDERSTAND THAT CHANGES TO THE ABOVE DETAILED PROGRAM ,the undersigned representative, have read the Special Events Application and the Policies and Procedures contained herein, and I am duly authorized by the event organizationbusiness to submit  equipment and/or facilities.  Department as safe for the particular event or facility.  notwithstanding, the balance shall continue in full legal force and effect.  REQUIRE IMMEDIATE NOTIFICATIONTO CITY.  this application on its behalf. The information herein is complete and accurate.  APPLICANT:  Jennifer Sager-SPR Chair PRINT NAME  Ephrata United Methodist Church AUTHORIZED AGENT FOR  dpsr SIGN NAME  SIGNATURE OF APPLICANT:  3/22/2021 DATE  APPROVAL, DENIAL OR INCLUSION OF RESTRICTIONS OR SPECIAL CONDITIONS OF USE PERMIT ISAT THE SOLE DISCRETION OF THE CITY PURSUANT TO EMC 05.10. All applications  must be reviewed and approved before a permit can be issued.  Submit completed original application, along with required attachments to:  OFFICE OF THE CITY ADMINISTRATOR  CITY OF EPHRATA 121 ALDER ST. SW EPHRATA, WA 98823    DATE: April7,2021  ITEM: Ordinances & Resolutions  SUMMARY BUDGETIMPACTS  Resolution 21-005- Requesting Planning Commission to modify the Ephrata Municipal Code to allow correctional facilities as a Conditional Use in the Airport Enterprise Zone.  . None  RECOMMENDATION Staff recommends acceptance and approval of alll Items. ENABLING ACTIONS Motion to. Authorize, Confirm, or Approve and Accept All Items.  Ifyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    CITY OF EPHRATA STAFF REPORT Mayor and City Council, Mike Warren, City Manager March 31, 2021 Resolution and Ordinances Legislative History: APRIL7,2021 Motion  To: From: Date: Proceeding Type: Subject:  Daniel Leavitt, Community Development Director  Recommendation to amend EMC Title 19 -Resolution 21-005  First Presentation: Requested Action: Staff Report Summary  Ine early March of 2021, Grant County Central Services submitted to the City, a Grant Jail new location siting report. In the report were two potential Ephrata sites for the new jail; the downtown site of the current jail, and the work-release site near the Port of Ephrata on Division Street. A third site was in the report, but that site is not within the Ephrata city limits. The State of Washington considers a jail to be an essential public facility. Cities, such as Ephrata, that plan under the Growth Management Act are required to have a process for the siting of essential public facilities in their Comprehensive Land Use Plan. When an essential public facility is proposed, one part of the Ephrata siting process is the appointment of an advisory Site Evaluation Committee. A committee was formed that was composed of citizen members who were selected to represent a broad range of interests and expertise. The committee met on March 23, 2021 and after evaluating the two Ephrata sites, approved by vote, a motion to recommend the work-release site as the best Ephrata location for the new Grant County Jail. The committee also approved by vote, a recommendation that Ephrata Municipal Code Title 19 be amended to allow correctional facilities as a Conditional Use in the Airport Enterprise Zone. The Conditional Use Permit process requires a public hearing before the Hearing Examiner where citizens of Ephrata and Grant County can provide public  comment.  Pageiof2    Staff Recommendation  Staff recommends approving the resolution as presented to allow correctional facilities as a  Conditional Use ini the Airport Enterprise Zone.  Attachments A  Resolution: 21-005  Legal Review  The following documents are attached and subject to legal review:  Date Reviewed byLegal Counsel 4/1/21  Typeo of Document Resolution  Title of Document  Resolution 21-005  Page2of2    Resolution No. 21-005  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EPHRATA, WASHINGTON, DIRECTING THE PLANNING COMMISSION TO REVIEW THE PROPOSED AMENDMENT TO THE EPHRATA MUNICIPALCODE TITLE 19TO ALLOW CORRECTIONAL FACILITIES AS A CONDITIONAL USE IN THE AIRPORT  ENTERPRISE ZONE  WHEREAS, Grant County Central Services submitted to the City, a siting report showing three possible sites for a new a new Grant County Jail. Two of the sites are located within Ephrata WHEREAS, the City of Ephrata is a code city planning under the requirements of the WHEREAS, the GMA and the City of Ephrata Comprehensive Land Use Plan requires the appointment of an advisory Site Evaluation Committee to consider the project sites and make a WHEREAS, the Site Evaluation Committee met on March 23, 2021 to discuss the sitting report and determine the best site and any requirements or conditions necessary to mitigate the WHEREAS, the Committee determined on March 23. 2021 that the best site for the new. jail is the site of the current County work-release facility. The zoning of the recommended site is Airport WHEREAS, the Committee determined that the zoning code should be amended to allow a BE IT RESOLVED by the City Council of the City of Ephrata, Washington, as follows: Accepts the Site Evaluation Committee recommendation and directs the Planning Commission to review an amendment to the Municipal Code that allows a correctional facility as a conditional use in Passed by the City Council of the City of Ephrata, Washington on the 7h day of April, 2021.  city limits; and  Revised Code of Washington (RCW) 36.70.A, Growth Management Act (GMA); and  recommendation; and  impacts of the new jail; and  Enterprise; and  correctional facility as a conditional use in the Airport Enterprise zone.  the. Airport Enterprise zone.  Bruce Reim, Mayor  Leslie Trachsler, City Clerk/Finance Director    DATE: April7,2021 ITEM: Items for Council Action  SUMMARY  - Approve recommendation ofLodging Tax Advisory Committee-A special meeting of the Lodging Tourism Advisory Committee was held on March 24, 2021 to discussa request for the Ephrata Chamber of Commerce. The Chamber is requesting the Committee allocate $20,000 from the Tourism Tax Fund to purchase commercial grade holiday decorations and lights for this season. This request is in addition to previously  approved allocations (see attached spreadsheet)  BUDGETIMPACTS  1. $20,000  Staff reçommends acceptance and approval ofa all Items. Motion 10. Authorize, Confirm, or Approve and. Accept. All Items.  ENABLING ACTIONS  lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager March 29,2021 Council Action  To: From: Date: Proceeding Type: Subject:  Traci Bennett- OreceydfCommuniyevics  Approve recommendation of Lodging Tax Advisory Committee  Legislative History: n/a n/a Motion to approve  First Presentation: Second Presentation: Requested. Action:  Staff Report Summary: A special meeting of the Lodging Tourism Advisory Committee was held on March 24, 2021 to discuss a request for the Ephrata Chamber of Commerce. The Chamberis requesting the Committee allocate $20,000 from the Tourism Tax Fund to purchase Discusion/Analvysis: The request was reviewed and discussed by the Committee and approved Staff Recommendation: Council approve recommendation of Tax Advisory Committee  commercial, grade holiday decorations and lights for this season.  unanimously.  Financial Implications: $20,000 Attachments A. B.  Memo/minutes oft the special Lodging Tax Advisory Committee Updated 2021 request anda award sheet ofl Lodging" Tax funds  Page 1of2    C.  Legal Review  The following documents are attached and subject to legal review:  Date Reviewedby Legal Counsel n/a  Type of Document n/a  Title of Document  Page 2of2    MEMORANDUM  TO: RE:  Mike Warren, City Administrator  FROM: Traci Bennett, Director of Community Services  DATE: March 25, 2021  For Council's Information - 2021 Lodging Tax Advisory Committee Recommendation for Ephrata Chamber of Commerce  The Lodging Tax Advisory Committee (LTAC) held an emergency meeting on Wednesday, March 24, 2021, at the ERC. The Committee is charged to review the grant applications for The LTACis comprised of two members of the community who organize programs that are eligible for the funds. Those two are: Randy Boruff of Columbia Basin Youth Baseball and the Chamber of Commerce President, Rita Witte. The LTACis also comprised of two members representing a business that collects the tax. They are Thonna Bodi, manager of Best Western Rama Inn, and Derek Litterell, manager of Oasis Park RV and Campground. Council member Mark Wanke represented the city council and acts as chair. All members were present at the A press release and web postings were posted on March 15,2021 announcing the emergency The meeting began by Chairman Wanke calling the meeting to order at 4:05 pm. All members The 2021 budget is expected to appropriate $78,000.00 for the Committee to distribute, with the account fund balance at approximately $275,000.00.. A copy of the Chamber of Commerce application was reviewed. The Chamber requested $20,000 to purchase commercial grade Holiday decorations and lights for the downtown area. Member Witte advised the committee that decorations and lights of this nature are very expensive and the Chamber plans to seek additional A motion by Boruff and a second by Witte to allocate $20,000 to the Chamber of Commerce for  funding out of the Stadum/Convention fund, or hotel motel tax.  March 24, 2021 meeting. funding meeting.  were present at the March 25,2021 meeting.  funds in 2022. The decorations would be stored at an off-site location.  commercial decorations, motion passed. The meeting was adjourned at 4:20 pm  Ifyou have any further questions, please feel free to contact me. Attached: Updated 2021 Request and Award Spreadsheet  Cc: C. Lnenicka, Admin. Asst.  www.ephrata.org  regreationgephmataony    00  8  0  0    CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager Mike Warren March: 24,2021 City Administrator Report Open City Hall to thel Public Legislative History: April7,2 2021 Council Advised  To: From: Date: Proceeding Type: Subject:  First Presentation: Second Presentation: Requested Action: Staff Report Summary on April 19,2021. Discussion/Analysis Current  City Hall has been closed to the public for over a year. Governor Inslee has moved Grant County to Phase 3 which allows us to open up to the public. We plan on opening the doors to City Hall  On April 12, 2021 Governor Inslee will evaluate the status of Grant County to determine whether or not it will remain in Phase 3 or revert back to Phase 2. This will be the first cycle since the Governor announced all counties would be going to Phase 3. Even though we had authorization to open the doors to the public; we felt that it was prudent to wait one evaluation cycle before opening the doors. This decision was made to avoid confusion in the event that Grant County  reverted back to Phase 2 and we hadi to once againrestrict access to Cityl Hall.  Staff Recommendation Financial Implications  Pagelof2    None Attachments A. None  Legal Review  The following documents are attached and subject tol legal review:  Date Reviewed by Legal Counsel N/A  Type ofDocument  Title of Document  Page2of2