River Bend Town Council Regular Meeting Minutes August 15, 2024 Town Hall 7:00 p.m. Mayor John Kirkland Lisa Benton Barbara Maurer Buddy Sheffield Jeff Weaver Brian Leonard Delane Jackson Sean Joll Mandy Gilbert Kristie Nobles David Baxter 15  Present Council Members:  Absent Council Member: Town Manager: Police Chief: Finance Director: Town Clerk: Town Attorney:  Members of the Public Present: CALL TO ORDER  Mayor Kirkland called the meeting to order at 7:00 p.m. on Thursday, August 15, 2024, at the Counciman Weaver motioned to accept the agenda as presented. The motion carried Edwin Vargas- - 119 Randomwood - stated that he was pleased with the response from the Town Manager regarding the ditches in the town. He also asked the residents to be patient regarding The Mayor presented the Council with the Consent Agenda. Councilman Sheffield moved to approve the Consent Agenda as presented. The motion carried unanimously. Within this motion,  River Bend Town Hall with a quorum present. VOTE-) APPROVAL OF AGENDA  unanimously. PUBLIC COMMENT the ditches and drainage. CONSENT AGENDA  the following items were approved:  A. Approve:  Minutes of the. July 18, 2024, Special Council Meeting Minutes oft the. July 18, 2024, Regular Council Meeting  At this time the Manager recognized Police Chief Joll. Chief Joll recognized Police Officer Gawerecki and presented her with the River Bend Police Officer of the Year Award. He stated that she is thei first officer to be presented with this award andi it willl be an annual award. He stated that Officer Gawerecki has demonstrated exceptional achievement in law enforcement. He stated this award acknowledges an outstanding officer who works to make their community safe and exemplifies qualities of empathy, strength of character and selflessness throughout the year.    River BendT Town Council Aug. 15,2 2024 Regulars Session Minutes 20f16  TOWN MANAGER'S REPORT The Manager gave the following updates:  The Water Supply Study is moving along and needs to be completed prior to the design of the new water treatment plant. He expects the study should be completed within 60 days and it The Town continues to work with the state of North Carolina on the Wastewater Treatment Plant project and has met the December 31, 2024, obligation deadline. The next deadline is December 2026 for construction and the grant money has to be spent by that deadline. The Manager is currently working on 2 grants that are due mid-October. Those grants are for new water wells and he is reapplying for a supplemental grant funding for the expected Police Chief Joll stated that the Water Fun Day is scheduled for September 7, 2024, 12:00 until 2:00. He also stated that the Police Dept has started planning the National Night Out and the date  will be presented to the Council at a meeting.  increased costs of the Water Treatment Plant.  has been set for October 18, 2024. ADMINISTRATIVE REPORTS  PARKSERECREATON- Councilman Weaver  Councilman Weaver stated that Parks and Recreation met on August 7 at 6:30 in the Municipal Building. He stated that the board discussed the upcoming events and the budget for the 24-25 year. The next meeting is September 4 at 6:30 at the Municipal Building and the meetings are  open to the public.  RIVER BEND COMMUNITY ORGANIC GARDEN Councilman Weaver gave the following report:  The garden thrived despite unfavorable weather conditions. Garden volunteers showed up daily to work, sometimes starting as early as 6 am. They worked for 196 hours in July. This fall, nine different vegetables will be planted ini four beds. Planting will begin in September after each bed has been prepped. Workdays will continue on alternate Saturdays for August. The monthly calendar is full, with at least two gardeners signed up to work each day. The September meeting was cancelled due to it falling on Labor Day. The next meeting is scheduled for October 7, 2024, at 1:30 pm in the Municipal building. Everyone is welcome to attend and participate in monthly garden volunteer meetings and in the garden. The harvest is shared among volunteers, visitors,  neighbors and community members. CAC- Councilwoman Maurer  Counciwoman Maurer presented the following report.  The Community Appearance Commission met on August 7. The following officers were elected: Chairwoman, Brenda Hall; Vice-Chairwoman, Donna Perry; Secretary, Pat Lineback. At the completion of its second year, the yard awards programs were reviewed. The programs are well received, and residents are pleased when they are nominated. The April beautification award will be deleted because it is too early in the season. The Halloween and Christmas festive homes have had the most participation. Some minor modifications will be implemented to increase participation in the other months. The Plantation median project is starting with plans to contact two local experts to assist with design ideas and plant recommendations for the first section. This is a trial to determine whether the project should move forward. The raised bed and sidewalk gardens are doing well. All locations are using perennials and plants that are suited to this region. The CAC Independence Day craft workshops were sO well received that they will be repeated next year. The annual Christmas globes workshops are scheduled for November 7 and 9. More information will be posted in the fall. You can always check the CAC Facebook page for    River Bend Town Council Aug. 15,2 2024 Regulars SessionN Minutes 3of16  information and updates. There's also a gmail address to contact them directly. Circumstances have created three vacancies on the board. This is a busy, active group. They have several different projects and programs. If you are interested, please attend a meeting and consider submitting an application. Guests and volunteers are always welcome. You don't have to be a board member to participate but you may decide to apply when you see what they are doing. The Financial Report - Finance Director, Mandy Gilbert, presented the financial statement for the month of July to the Council. She stated the total of the Town's Cash and Investments as of July 30, 2025, were $2,563,947 and Ad' Valorem Tax Collections for FY24-25 were $1,662 and' Vehicle The Manager stated that the Council discussed the 2024 Paving Award at the work session meeting and the engineer recommends Onslow Paving and Grading and their proposed bid is Councilwoman Maurer motioned to award the street paving bid to Onslow Paving and Grading in Counciwoman Maurer motioned to approve Engineering Service Agreement with Municipal Engineering, Inc. in the amount of $225,000 as presented. The motion carried unanimously. (see Counciwoman Maurer motioned to approve the Grant Project Ordinance as presented. The ENVIRONMENT AND WATERWAYS = Councilman Weaver for Councilman Leonard Chairman Hall called the meeting to order at 7:02 PM in the small conference room in the municipalbuilding. There was a quorum of members. The minutes from the. July 1st, 2024, meeting was approved. Councilman Leonard gave a council update and answered questions from the members. Old Business: Update on weeds in waterways. Discussion on stormwater management and the upcoming storm. Still planning waterways clean up, DTBD. The fish lines disposal containers are being made by PWa and will bei installed on town property. Theres a new fish/turtle feeder on the fishing dock, hopefully it won't be vandalized. New Business: EWAB will have a table at the PD National Night Out on October 1st, 2024. Volunteer hours: 9 The September meeting is scheduled for Labor Day, it has been canceled. The next meeting will be on October 7th 2024 at 7 PM in the small conference room in the municipal building. The meeting adjourned Councilwoman Benton motioned to approve the Take Home Vehicle Program for the Police  next meeting is scheduled for Wednesday, November 20 at 4 pm. FINANCE - Councilwoman Maurer for Councilman Leonard  Ad Valorem Tax Collections were $0. VOTE - 2024 Paving Award within budget.  the amount of $144,175 as presented. The motion carried unanimously. VOTE- Engineering Services Agreement for Stormwater AIA  attached)  VOTE - Grant Project Ordinance for Stormwater AIA motion carried unanimously. (see attached) Councilman Weaver gave the following report:  at 7:35 PM.  VOTE-F Public Safety - Vehicle Take Home for Police Department Department as presented. The motion carried unanimously. (see attached)    River BendT Town Council Aug. 15, 2024 Regulars Session Minutes 4of16  MAYOR'S REPORT  The Mayor presented the following report. INTEGRITY FOR ALL TODAY - THE GOAL  Some time agolauthored a short essay on integrity. Int that article I lamented the general lack ofi integrity in society today. Forward to the present time and the dilemma that our nation and the world endeavor to solve. It is fair to observe that the need for individual integrity is more important now than ever. It is important in corporate offices, and it is important among every Leadership in all organizations must set the example of integrity that is expected in their organization. The leadership mustr model the standard that they espouse. The old expression "talk thet talk and walk the walk" is the true statement oft the need for effective senior leadership. If we can achieve integrity across the entire corporate structure and the entire organizational structure of government many oft the national and international problems will be more easily resolved. Let us all take a vow to master our individual integrity and then encourage colleagues to work on thes same acquisition int their lives. As with any VoW only through daily consideration of the VOW will we become more committed to the nature of guidance that integrity can have in our life. Ibelieve that when we look at the character of people that we have worked with and persons that we consider to be friends we will easily classify those who live comfortably with the commitment to personal integrity. These people are wonderful" to have as a positive influence in our lives. The Rotary Four Way Test of the things that we think say and do are stated as follows:  member on the factory floor, and in fact in each of us.  ROTARY 4 WAY TEST 1. ISITTHE TRUTH? 2. ISITFAIR TO. ALL CONCERNED? 4. WILL IT BENEFIT ALL CONCERNED?  3. WILL ITI BUILD GOODWILL AND BETTER FRIENDSHIPS?  This reminder is generally repeated by all members of each club at their weekly meetings. The test is a good reminder to the Rotary members oft their commitment to a trait of integrity. Councilman Weaver. moved to go into Closed Session under NCGS S 143-318.11(a/(3. The motion carried unanimously. The council entered closed session at 7:34 p.m.  CLOSED SESSION OPEN SESSION unanimously. ADJOURNMENT  Councilman Sheffield moved to return to Open Session at 8:04 p.m. The motion carried There being no further business, Councilman Sheffield moved to adjourn. The motion carried  unanimously. The meeting adjourned at 8:04 p.m.  ctanoey Kristie J. Nobles, MMC, NCCMC  Town Clerk    River Bend7 Town Council Aug. 15,2 2024 Regular Session Minutes  MESCO Project No. G24061016  SHORT FORM OF AGREEMENT BETWEEN OWNER AND ENGINEER PROFESSIONAL SERVICES  FOR  THIS IS AN AGREEMENT effective as of August 13,2024 ("Effective Date") between the Town of River Bend, North Carolina ("Owner") and Municipal Engineering, Inc. (MED)('Engineer"). Owner's Project, ofwhich Engineer's services under this Agreement are ap part, is generally identified as  follows:  Stormwater Asset Inventory Analysis - ("Project").  Project Description  The Town of River Bend was approved for an Emergency Management Disaster Relief and Mitigation Grant from the NCI Department ofPublic Safety in the amount of $225,000. The' Town intends to use these funds to inventory and establish a GIS database and mapping system of the Town's stormwater infrastructure; perform a cross-sectional survey of swales and ditches in designated flood zone areas (1% Annual Chance Flood Hazard); perform a zoom-camera inspection of selected areas of subsurface stormwater infrastructure; prepare a recommendation for construction activities which will improve the stormwater system; and, assist in the preparation of financial reimbursements, project management and The ENGINEER'S) Scope of Services under this Agreement are generally identified as: follows:  grant administration.  1. Project Management ENGINEER as follows:  Project Management is estimated to span up to twelve months (12) months to be completed by the  a) Project Scoping and Contract Preparation c) Maintain project costs accounting system  b) Maintain aj project filing system to document and: retain project records d) Prepare monthly invoices for engineering services to document project progress e) Assist int the preparation ofreimbursement requests to the funding agency f) Provide coordination and administration of any sub-consultants.  2. GIS Stormwater: System Inventory and Mapping  The town intends to use part of the grant funds to inventory and establish a GIS based mapping system and database of the town's existing stormwater infrastructure. The ENGINEER will work with the OWNER to locate existing stormwater assets, identify and resolve connectivity ssues/diserepancies and determine attribute data. Once the field work is completed, the town's  GIS database and mapping will be established.  EJCDCI E-520 Short Form ofA Agreement Befween Owner and) Engineer for Professional Services. Copyright 02009 National Society ofProfessional Engineers for) EJCDC. All rights reserved.  Pagel    S-N  RiverE Bend Town Council Aug. 15,2024 Regular Session Minutes  MESCO. Project No. G24061906  a) The ENGINEER shall provide services to locate and inventory the town's existing stormwater infrastructure assets utilizing GPS/GIS based mapping technology. It is understood that the Town of River Bend has adopted a policy of utilizing natural swales in lieu of curb and gutter for all Town streets to the extent possible. In the areas within the Town limits that are outside of the 1% Annual Chance Flood Hazard boundary, the inventory shall include the location/nventory of all visible and accessible drainage structures, drop inlets, culverts and a cross-sectional survey of ditches serving the area, except that it does not include swales parallel to the roadway nor the driveway tiles, etc. For areas within the Town limits located inside the 1%. Annual Chance Flood Hazard boundary, the inventory will also include the location/nventory of all visible and accessible drainage structures, drop inlets, culverts and a cross-sectional survey of ditches serving the area, plus a cross-sectional survey of the roadside swales with inlet and outlet invert elevations of the driveway tiles. Feature attributes will be assigned to all mapped assets (if known) such as structure type, material, age, condition, depth/inverts, etc. GIS mapping fort the located stormwater system assets willl be provide inl ESRI ArcGIS format. b) Prior to initial GPS/GIS fieldwork, ENGINEER shall coordinate with the OWNER to assist int the asset inventory and to assist in obtaining relevant and missing data. c) The ENGINEER is responsible for locating only those above or below ground assets that are visible, readily accessed and safe to enter. Itis not the responsibility oft the ENGINEER to expose any structures, pipes, culverts, or any other stormwater system assets that are covered, paved over or for any reason, inaccessible or unsafe to enter. If such cases arise, the ENGINEER will coordinate with the OWNER to have these assets uncovered or exposed, at the OWNER's expense, sO that they may bej properly inventoried and mapped. d) The OWNER shall provide any existing records of the stormwater system, as-built drawings or field sketches necessary to assist the ENGINEER in mapping the OWNER's  stormwater infrastructure system.  3. Stormwater Condition Assessment  a) The ENGINEER shall provide services to perform a condition assessment of the existing stormwater system. Zoom and pole-mounted cameras will be used to perform a Level II aboveground inspection of curb/drop inlets, junction boxes and storm manholes located in b) Larger pipes and culverts (greater than 60" in diameter or height), ditches, streams and other easily accessed conveyances, not requiring a Confined Space Entry Permit, would be c) Prepare and administer sub-consultant agreement for zoom camera inspections and other d) Upon completion of the condition assessment, the ENGINEER shall provide a comprehensive: report to the OWNER summarizing the results oft the condition assessment. The report will contain videos, photographs and individual inspection reports for all assets Areas identified in the condition assessment phase as needing immediate attention will be flagged for: further evaluation. Condition assessment videos and reports for these areas will be utilized to determine the issues needing attention and the best engineering approach to  potential problem areas.  visually inspected by qualified personnel. condition assessment services.  inspected.  address the issue(s).  EJCDCI E-5205 Short! Form ofA Agreement) Between Owner and Engineer for) Professional Services, Copyright 020091 National Society ofProfessional Engineers for EJCDC.All rights reserved,  Page2    -   ss  : River BendT Town Council Aug. 15,2 2024 Regulars Session! Minutes  MESCO Project No. G2406179116  f) Once all data has been gathered, a recommendation for construction activities such as regrading the swales/ditches and/or relaying the driveway tiles on grade, or any other recommended activity which will improve the stormwater system will be included in a  final report.  4. Grant Administration  a) The ENGINEER shall assist the OWNER with cimnbunememulshunement requests and submitting deliverables as required by the funding agency. The ENGINEER has budgeted b) One (1) meeting with the Town Board at the close of the project, to present the findings and recommendations and provide an overview of the tasks and accomplishments of the  for the preparation and submittal oft three (3): reimbursement requests.  project for the Town board. c) Grant close-out activities.  Owner and Engineer further agree as follows: 1.01 Basic. Agreement and Period of Service  A. Engineer shall provide, or cause to be provided, the services set forth in this Agreement. If authorized by Owner, or if required because of changes in the Project, Engineer shall furnish services in addition to those set: forth above, Owner shall pay Engineer for its serviçes as set forth B. Engineer shall complete its services within twelve (12) months of the date of the notification to  in Paragraphs 7.01 and 7.02. proceed from the Owner. 2.01 Payment Procedures  A. Invoices: Engineer shall prepare invoices in accordance with its standard invoicing practices and submit the invoices to Owner on a monthly basis. Invoices are due and payable within 30 days of receipt. If Owner fails to make any payment due Engineer for services and expenses within 30 days after receipt of Engineer's invoice, then the amounts due Engineer will be increased at the rate of 1.0%] per month (or the maximum: rate ofi interest permitted by law, if less) from said thirtieth day. In addition, Engineer may, after giving seven days written notice to Owner, suspend services under this Agreement until Engineer has been paid in full all amounts due for services, expenses, and other related charges. Owner waives any and all claims against Engineer for any such suspension.  Payments willl be credited first to interest and then to principal.  3.01 Termination  A. The obligation to continue performance under this Agreement may bet terminated:  1. Ford cause,  a. By either party upon 30 days written notice in the event of substantial failure by the other party to perform in accordance with the Agreement's terms through no fault of  EJCDCE-520 Short Form of Agreement) Between Owner and) Engincer for Professional: Services. Copyright C20091 National Socicty ofProfessional) Engineers for) EJCDC.Alll rights reserved.  Page3    44X*X  :  River Bend7 Town Council Aug. 15, 2024 Regular Session! Minutes MESCO Project No. G240646  the terminating party. Failure to pay Engineer for its services is a substantial failure to  perform and al basis for termination.  b. By Engineer:  1 upon seven days written: notice if Owner demands that Engineer furnish or perform services contrary to Engineer's responsibilities as al licensed professional; or 2) upon seven days written notice ift thel Engineer's services for thel Project are delayed fori more than 90 days for reasons beyond Engineer's control. Engineer shall have no liability to Owner on account of a termination by Engineer Notwithstanding the foregoing, this Agreement will not terminate as a result of a substantial failure under Paragraph 3.01.A.1.ai ift the party receiving such notice begins, within seven days ofi receipt of such notice, to correct its substantial failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt of notice; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30 day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein shall extend up to, but in no case more than, 60 days after 2. For convenience, by Owner effective upon Engineer's receipt of written notice from B. The terminating party under Paragraph 3.01.A may set the effective date of termination at a time up to 30 days later than otherwise provided to allow Engineer to complete tasks whose value would otherwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and C. In the event of any termination under Paragraph 3.01, Engineer will be entitled to invoice Owner and to receive full payment for all services performed or furnished in accordance with this Agreement and all reimbursable expenses incurred through the effective date of termination.  under Paragraph3.01.A.1.B.  the date ofr receipt oft the notice.  Owner.  to assemble Project materials in orderly files.  4.01 Successors, Assigns, and. Beneficiaries  A. Owner and Engineer are hereby bound and the successors, executors, administrators, and legal representatives: of Owner and Engineer (and to the extent permitted by Paragraph 4.01.B the assigns of Owner and Engineer) are hereby bound to the other party to this Agreement and to the successors, executors, administrators, and legal representatives (and said assigns) of such other party, ini respect ofall covenants, agreements, and obligations ofthis Agreement. B. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest (including, but without limitation, moneys that are due o1 may become due) in this Agreement without the  EJCDCI E-520 Short) Form of/ Agreement) Between Owner and] Engineer for Professional Services. Copyright 020091 National Societyo ofProfessional. Engineers for) EJCDC. All rights reserved.  Page4    :  4545NA  River BendT Town Council Regulars Session Aug. 15,2024 Minutes  MESCOI Project No, G2406P8/16  written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility Unless expressly provided otherwise, nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed by Owner or Engineer to any contractor, subcontractor, supplier, other individual or entity, or to any surety for or employee of any of them. All duties and responsibilities undertaken pursuant to this Agreement willl be for the sole and exclusive benefit of  under this Agreement.  Owner and Engineer and not for the benefit of any other party.  5.01 General Considerations  A. The standard of care for all professional engineering and related services performed or furnished by Engineer under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Engineer makes no warranties, express or implied, under this Agreement or otherwise, in connection with Engineer's services. Subject to the foregoing standard of care, Engineer and its consultants may use or rely upon design elements and information ordinarily or customarily furnished by others, including, but not limited to, specialty contractors, manufacturers, suppliers, B. This Agreement is to be governed by the law of the state or jurisdiction in which the Project is . All documents prepared or furnished by Engineer are instruments of service, and Engineer retains an ownership and property interest (including the copyright and the right of reuse) in such documents, whether or not the Project is completed. Owner shall have a limited license to use the documents on the Project, extensions of the Project, and for related uses oft the Owner, subject to receipt by Engineer of full payment for all services relating to preparation of the documents and subject to the following limitations: (1)Owner acknowledges that such documents are not intended or represented to be suitable for use on the Project unless completed by Engineer, or for use or reuse by Owner or others on extensions oft thel Project, on any other project, or for any other use or purpose, without written verification or adaptation by Engineer; (2) any such use or reuse, ora any modification of the documents, without written verification, completion, or adaptation by Engineer, as appropriate for the specific purpose intended, will be at Owner's sole risk and without liability or legal exposure to Engineer or to its officers, directors, members, partners, agents, employees, and consultants; (3)Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and consultants from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from any use, reuse, or modification of the documents without written verification, completion, or adaptation by Engineer; and (4) such limited license to Owner shall not create any rights in third parties. D. To the fullest extent permitted by law, Owner and Engineer (1) waive against each other, and the other's employees, officers, directors, agents, insurers, partners, and consultants, any and all claims  and thej publishers oft technical standards.  located.  EJCDCI E-520 Short) Form ofA Agreement Between Owner and] Engincer forl Professional Services, Copyright @2009 National Society ofProfessional: Engineers for EJCDC. Allr rightsr reserved.  Page5    :  I  : *  : si  RiverE Bend Town Council Aug. 15,2024 Regulars Session! Minutes MESCOI Project No, G2408P36  for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to the Project, and (2) agree that Engineer's total liability to Owner under this Agreement shall be limited to $50,000 or the total amount of compensation received by E. The parties acknowledge that Engineer's scope of services does not include any services related to a. Hazardous Environmental Condition (the presence of asbestos, PCBs, petroleum, hazardous substances or waste as defined by the Comprehensive Environmental: Response, Compensation and Liability Act, 42 U.S.C. $$9601 et seq., or radioactive materials). If Engineer or any other party encounters a Hazardous Environmental Condition, Engineer may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the Project affected thereby until Owner: (1)retains appropriate specialist consultants or contractors to identify and, as appropriate, abate, remediate, or remove the Hazardous Environmental Condition; and (2) warrants that the Site is ini full compliance with applicable Laws and Regulations.  Engineer, whichever is greater.  6.01 Total. Agreement  A. This Agreement (including any expressly incorporated attachments), constitutes the entire agreement between Owner and Engineer and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed  written instrument. 7.01 Basis ofPayment- Lump Sum  A. Using the procedures set forth: in Paragraph 2.01, Owner shall pay Engineer as follows:  Task  Phase/Deseription  Basis LS LS LS LS $ 225,000.00  Fee $120,000.00 80,000.00 15,000.00 10,000.00  .1 GIS Stormwater System .2 Zoom Camera Inspections  nvetcyMipngComaiten Assessment .3 Final Report Wrecommendations for Improvements .4 Grant Adminstration/Project Management TOTAL ENGINEERING SERVICES FEE  LS: Lump Sum  B. The portion oft the compensation amount billed monthly for Engineer's services will be based upon Engineer's estimate of the percentage of the total services actually completed during the billing 7.02 Additional Services: For additional services of Engineer's employees engaged directly on the Project, including services resulting from changes in the defined "Scope of Services", extent o1 character of the Project, Owner shall pay Engineer an amount equal to the cumulative hours charged to the Project by each class ofl Engineer's employees times standard hourly rates for each  period.  EJCDC E-520 Shortl Form ofA Agreement Between Owner and) Engineer for Professional Services. Copyright 920097 National Society ofProfessional Cngineers for EJCDC. All rights reserved,  Page6    : -1 AMS  RiverE BendT Town Council Aug. 15, 2024 Regulars Session! Minutes  MESCO, Project No. G24061.016  applicable billing class; plus reimbursable expenses and Engineer's consultants' charges, if any.  Engineer's standard hourly rates are attached as Appendix 1. Attachments: Appendix 1, Engineer's Standard Hourly Rates  THIS SPACE. INTENTIONALLY LEFT BLANK  EJCDC) E-520 Short) Form of Agreement Between Owner andI Engineer for) Professional Services. Copyright 02009 National Society ofProfessionall Engineers for EJCDC. Allr rights reserved.  Page7    : :    -4.-. :  River Bend TownCouncil Aug. 15, 2024 Regular SessionN Minutes MESCO Project No, G240BPd6  IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of  which isi indicated on page 1. e Shael PristName:Hon. John Kirkland Title: Mayor Date Signed: sel2y  OWNER:  ofl Riyer Bengh, North Carolina  ENONEK-APeys Print Name: Travis L. Woodie Title: COO/CFO Date Signed:August 13,2024 Engineer License or Firm's Certificate Number: State of: North Carolina Address for giving notices: Municipal Engineering, Inc. 68 Shipwash Drive Garner, NC27529 Attn: Bobby Blowe, PE  By:  F-0812 and C-586  Address for giving notices: Town ofRiver Bend 45 Shoreline Drive River Bend, NC28562 Attn: Delane Jackson, Town Manager  This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal  Control Act. Finance Officer  Mmanda B GlNub  glo 2024 Date  THIS SPACE. INTENTIONALLYLYLEFTBLANK  EJCDCI E-520 Short) Form ofA Agreement. Belween Owner and) Engineer for Professional! Services, Copyright 020091 National Society ofProfessional! Engineers forI EJCDC. Alli rightsr reserved.  Page8    River Bend7 Town Council Aug. 15, 2024 Regular SessionN Minutes 130f16  This is Appendix 1, Engineer's Standard Hourly Rates, referred to in and part of the Short Form of Agreement between Owner and Engineer for Professional Services  dated August 13,2024. Engineer's Standard Hourly Rates A. Standard. Hourly. Rates:  1. Standard Hourly Rates are set forth in this Appendix 1 and include salaries and wages paid to personnel in each billing class plus the cost of customary and statutory benefits, general and administrative overhead, non-project 2. The Standard Hourly Rates apply only as specified in Paragraphs 7.01 and  operating costs, and operating margin or profit. 7.02, and are subject to annual review and adjustment.  B. Schedule ofl Hourly Rates:  Effective March: 1, 2024  Sr. Principal Engineer Sr. Project Engineer Principal Project Manager Professional Geologist Senior Project Manager Senior Engineerl Funding Director Funding Administrator Expert Witness Design Engineer Environmental. Specialist II Environmental Specialist Lead: Senior Designer Senior Designer Design Technician Professional Land Surveyor Survey- Robotics Survey GPS Survey Technician Senior Construction Observer QA/QC Field Supervisor ecretay/AammnsratveAst. Consultants Direct Costs No Charge for Mileage or Phone Calls  $230.00 per hour $175.00 per hour $175.00, per! hour $170.00 per hour $155.00 per! hour $155.00 per! hour $165.00 per hour $165.00 per hour $220.00 per hour $100.00 per hour $110.00 per hour $90.00 per hour $105.00 per hour $95.00 per hour $90.00 per! hour $165.00 per! hour $150.00 peri hour $165.00 perl hour $ 85.00 per hour $ 90.00p per hour $100.00 per hour $ 65.00 per hour  Cost plus 15% Cost plus 15%  Municipal Engineering, Inc. reserves the right to periodically adjust the aforementioned rate  schedule  Appendix 1,Standard' Hourly) Rates Schedule  EJCDCE-520 Short) Form ofAgreement. Between Owner andl Engineer for) Professional: Services. Copyright 02009 National Society ofProfessional! Engineers for EJCDC. Allr rights reserved.  Pagel    RiverE BendT Town Council Aug. 15, 2024 Regulars Session Minutes 14of16  TOWN OF RIVER BEND GRANT PROJECT ORDINANCE  STORMWATER ASSET INVENTORY, AND ASSESSMENT PROGRAM  BEI IT ORDAINED byt the Council oft the Townd of River Bend, North Carolina, that, pursuant to Section 13.2 of Chapter 159 oft the General Statutes of North Carolina, thet following grant project ordinance ish hereby adopted: statement contained int the Grant Agreement between this unit andt the North Carolina Department ofF Public Safety Emergency! Management. This projecti is moret familiarly knowna ast the River Bend: 2024: Stormwater AIAF Project. Section? 2. Thec officers oft this unit are hereby directed to proceed withi the grant project within thet terms oft the grant documents, the rules andi regulations oft thel NCI Department of Public Safety Emergency Management and thel budget contained herein.  Section1. The project authorized ist the Stormwater. Asset Inventory and Assessment project described int the work  Section3. Thef following revenues are anticipated tol be availablet to complete this project:  Emergency Management Disaster Relief and Mitigation Grant (DRMG)  225,000  Section4. The following amounts are appropriated for the project:  GIS Stormwater System Inventory/Mapping/ Condition Assessment Zoom Cameral Inspections Final Report with recommendations fori improvements Grant Administration/Proect Management Total  120,000 80,000 15,000 10,000 225,000  Section5 5. Thel Finance Officeri is hereby directed tor maintain within the Grant Project Funds sufficient specific detailed accounting recordst top provide thea accounting tot the grantor agency required by the grant agreement andf federal and state regulations.  Section 6. Funds may! bea advanced from the General Fund for thep purpose of making payments as due.  Reimbursement requests should be madet tot the grantor agency ina and orderly andt timely manner. Section7. The Finance Officeri is directed tor report annually ont thet financial status ofe each project element in Section 4 Section8. Thel Budget Officer is directed toi include a detailed analysis ofp pasta andf future costs and revenues Section 9. Copies oft this Ordinance: shall bef furnishedt to the Clerk, Town Council, Budget Officer and Finance Officer  and on thet total grantr revenues received or claimed.  ont this grant project ine every budget submission made tot this Council. tol bel kept onf file! by themi for their direction int the disbursement off funds.  Adoptedt this 15" day ofA August, 2024. L  JohpR. Attest:  Mduanorc KristieJ. Nobles, TownClerk, CMC, NCCMC    River Bend Town Council Regular Session Aug. 15, Minutes 2024 15of16  River Bend Police Department  Take-Home Vehicle Program (THVP)  General Order 21 Effective Date 08-15-2024  21.01 21.02  Purpose: The purpose oft this directive is to establish guidelines for the department's take-home Policy: Itisthep policy oft the River) Bend Police Department (RBPD) to assign take-home vehicles to eligible personnel. This policy applies to all employees who are assigned a take-home vehicle.  vehicle program (THVP).  RULES AND PROCEDURES  21.03  Take-Home Vehicle Privileges:  A. The use oftake-home department vehicles is a privilege, not ai right, that may be modified or revoked at any time, by the Police Chief, on an individual basis. B. Full-time, non-probationary officers (as defined in Article IV, Section 4 of the Town's Human Resources Policies and Procedures Manuel) that live within 20 miles ofthe River Bend town limits are eligible to be assigned a take-home vehicle. For supervisory, full-time, non-probationary personnel, the mileage limit will be determined on an individual basis by the Police Chief, subject to approval by the' Town Manager. Officers who reside outside 20 miles of River Bend town limits are authorized tol leave the vehicle secured on government property within the 20 mile limit. Examples of authorized locations include fire departments, EMS stations, police department, city halls and other government buildings. Location must be approved by the ChiefofPolice.  .  21.04  Vehicle Assignment:  A. Assigned vehicles are not to be operated by anyone other than the assigned employee B. The Chiefo ofl Police approves all assignments of take-home vehicles to eligible personnel. C. The assignment oft take-home vehicles will be based on the operational needs oft the department. Vehicles may be reassigned by the Chief ofI Police as necessary.  unless authorized by a supervisor.  21.05  Provisions:  A. Vehicles must be secured, and the keys removed when parked and unattended. When a department vehicle is noti in use off-duty, all firearms will be removed (except when at a State, Federal, or other facility where the storage of firearms is not allowed on-  premises).  B. Any theft of equipment or damage to a take-home vehicle shall bei immediately reported  tot the ChiefofPolice.    River BendT Town Council Aug. 15,2 2024 Regulars Session Minutes  C. When operating a police vehicle off shift, officers must be armed with a deparlifeht- authorized firearm and carry their badge and department identification. Appropriate civilian attire is required ifnot in uniform per General Order 12.11.  D. Employees assigned a mobile data terminal (MDT): must be logged onto the system while operating a marked patrol vehicle, including traveling to and from work in a take- home vehicle. Ifthe employee cannot connect from their residence, the employee must E. Employees will check on-duty prior to leaving their residence and off-duty upon arriving at their residence at any time while operating the vehicle. This will be conducted either Take-home vehicles shall not be used forj personal use while in an off-duty status.  safely activate the MDT once they are within connection range.  through Craven Communications or by use ofMDT.  F.  21.06  Off-Duty Enforcement:  A. When driving a take-home vehicle to and from work outside oft the jurisdiction oft the River Bend Police Department or while off-duty, an officer shall not initiate enforcement actions except in those circumstances where aj potential threat to life, serious property  damage or serious personal injury exists.  B. When providing assistance, officers shall ensure the information about the assistance provided is relayed to Craven Communications and entered into CAD. C. As soon as reasonably practicable, officers shall notify the local 911 center and request an on-duty officer to respond from the agency with appropriate jurisdiction.  END