EPHRATA CITY COUNCIL  MAYOR BRLCEREIN  VTOR PRO-TEM WILLINCOE  ATHI LEEN NLLSTOISNR: ICDONNELL.  MATT MOORE, TONY IORAAIARK WA INKE CITY ADNINISIRATOKAINEWLIRREN  -AGENDA FOR November 4, 2020 -  ZOOM VIDEO ittps:/zoom.us//6423977833  OR  CALL: INI PHONE NUMBER 1-253-215-8782, follow prompts  City of] Ephrata Meeting ID: 642-397-7833  6:30 pm  EXECUTIVESISSION  1. Sale or acquisition of real estate (RCW 42.30.110(1)c) 2. Evaluation of employee or applicant (RCW 42.30.110(1)g)  7:00PM  REGULAR! SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of Meeting: No 6. Presentations:  5. Additions or corrections to published Agenda  a. Major Jerome Bonneville Civil Air Patrol--Wreaths Across America  II  CONSENT AGENDA  1. Approval ofClaim Fund Bills and Checks Issued 2. Approval ofCouncil Minutes: October 21, 2020 3. Approval of Special Event Application:  4. Set Public Hearing on 2021 Budget: November 18 and December 2, 2020 at 7:00 p.m. 5. Public Hearing for November 18, 2020--Abatement ofweeds and dead tree 326 7hsw  BILLS: Alistot, McDonnell, Wanke    II STAFF.COMMITTEL. & AGENCYI REPORTS  IV CLOSED RECORD DECISIONS RCWO CHAPTERS 36, 42: OPENPUBLICI INPUT NOTP PERMITTEDI  V  PUBLICI HEARINGS  1. Ordinance 20-05: Ad Valorem Taxes VI ORDINANCES & RESOLUTIONS 1. Ordinance 20-05: Ad Valorem Taxes  2. Resolution 20-013--Granting: an easement to Public Utility District No. 2 ofGrant County  VII ITEMS FOR COUNCIL CONSIDERATION  1. Confirm Mayor appointment of Kurt Adkinson as the Ephrata Police Chief 2. Swearing in ofk Kurt Adkinson as the Ephrata Police Chief 3. Report on Ephrata's Financial Statements and Accountability Audit for2 2019 4. Proclamation of Wreaths Across America 5. Contract Amendment with Consolidated Disposal Service, Inc. 6. Bio-solid Contract with King County and Boulder Park  VIII CITYADMINISTRATOR REPORT  BILLS: Allstot, McDonnell, Wanke    OR THACH  OUR MISSION:  Remember, Honor Teach. Remember fallen. Honor  000 WREATHS across AMERICA FINANCIAL INFORMATION: FISCALYEAR: 2019 OJuly1. 2018- - June: 30, 2019) TOTAL REVENUEI PER 990 $22,176.874 TOTAL EXPENSES PER 990 $22.534.867 Groupsi is approx. $12.6M EMPLOYEE INFORMATION: TOTALSTAFF: 27 Fullt time: 20 Part time CONTACTI INFORMATION 4F Point Street Columbia Falls. Mailing Po Box: 249 Address: Columbia Falls, ME 04623 877/385-9504 Mowmahscoiamaog WreatinsAcosAmercaoig aceDokcom/WAAHO Twitter aWreathsAcross Instagram @wreathsacross  the  those whos serve and their families.  Teach the future generations about the sacrifices made to preserve our freedoms.  "BE AN AMERICAN WORTH FIGHTING FOR."  FOUNDER Morrill.Worcester CHAIRMANOPTHE BOARD OF) DIRECTORS Wayne Hanson EXECUTIVE DIRECTOR Karen Worcester BOARD OF) DIRECTORS Karen Worcester, Executive: Director Wayne Hanson, Chairman Lt. Col.Wayne Vice Chairman David' "Mel" Russen, Jr., Treasurer Renee Saunders Worcester, Acting Secretary Pamela W. Slaven-Lee Sarah.Worcester Patrick Simmons Col. Daniel M.I Leclair James E. Farrell Kevin Haley Joseph Tibbetts Barry Pottle Ann Ahern Hanson Daniel Patrick Mead Lorna Harris Randy Lewer Michael Edgecomb ADVISORY. BOARD Scott DeMasi Michael Calenda Duane Belanger  National Wreaths Across America Day Saturday, Dec. 19,2020 the: 2,100+ participating locationsi in all 50: states, Puerto Rico, andi national cemeteries on foreign soil.  Amount paidt back to Sponsorship Volunteers can geti involved at any of  Join us and over 21 million volunteers nationwide inj placing wreaths on veterans' headstones. Invite your family and friends to an experience you willr never forget, as we take al break from thel hustle and! bustle oft the holiday season tol honor our service men and women and their families. Fora a complete list of participating locations, visit WreatlisAcroasAmericiotg 2019 RECAP participating locations.  Merritt,  ME 04623  Nearly 2.2 million veterans' wreaths placed at more than 2,100 More than two million volunteers nationwide, with 38,000 volunteers participating at Arlington National Cemetery. Expanded the mission overseas with the placement of veterans' wreaths at Luxembourg American Cemetery and Netherlands American Cemetery and! Memorial. 4 WAYS' TO GET INVOLVED 1.Sponsoral Wreath Honor veterans in your local community bys sponsoringa asaf fundraising project. 2. Adda al Newl Location Coordinate: a wreath-laying ceremony at a cemetery or Determine ift thisl location is help you plan your ceremony.  Morrill Worcester Founder  Wayne Hanson Chairman ofthe Board ofD Directors Karen Worcester Executive Director  3. Start a Sponsorship Group Your civic, nonprofit,s school or other group can help raise returned tol help your group. We offer resources and assistance to ensure) your success. 4. Volunteer a veteran's grave at any of our and family to honor our service men, women and families.  wreath that willb bep placed on: a wreath sponsorships for veteran's grave. You choose the Arlington or your local cemetery. location. Groups can geti involved A portion oft thef funds can be  GIVING OPPORTUNITIES Every $15 places a wreath to honor our veterans. Donation oft trucking and transportation of wreaths Givey your employees time to participate on National Wreaths Across America Day.  veteran's memorial iny your town. Volunteer toj place wreaths on already participating! by checking more than 2,100 participating our website. We have resources to locations. Involve your friends  The willingness of America's veterans to sacrifice for our country has earned them our lasting gratitude. - Jeff Miller    CITY COUNCIL MINUTES  October 21, 2020  City Council of the City of Ephrata, Grant County Washington met in regular session on October 21, 2020. The meeting was called to order at 7:00 p.m. by Mayor Due to the COVID-19 Pandemic and Governor Inslee's Proclamation 20-28, this meeting Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council  Bruce Reim.  is being conducted remotely using the ZOOM video conferencing.  members Mark Wanke, Matt Moore, Valli Millard, Sarah McDonnell, Tony Mora and Kathleen Allstot City Administrator Mike Warren, City Attorney Anna Franz, Public Works Director Bill Sangster, Community Development Director Dan Leavitt, Fire Chief] Jeremy Burns, and City Clerk/Finance Director Leslie Trachsler  Staff Present:  Pledge of Allegiance was said.  Noj public signed up to speak. This meeting is not being recorded.  Agenda: Agenda was amended to make correction to Section II Consent Agenda- Approval of Council Minutes for October 7, 2020 and add Item 51 to Section VII-2021  Budget Report.  Motion to approve agenda as amended. (m/Wanke ) Motion carried.  Presentations: None McDonnel) Motion carried.  Consent Agenda: Motion was made to approve consent agenda. (m/s Millard/  Items on the consent agenda are as follows:  Claims #92497 through #92540 in the amount of$133,467.71 Claims #92490 through #92496 in the amount of$1,314.15  Manual Claims #86102020, 87102020, 88102020 and 89102020 in the amount of  $2,751.57    EFT in the amount of $21,481.25 Minutes of the October 7,2020 Council meeting Special Event Applications: None  Set Public Hearing for 2021 Ad Valorem Tax, November 4, 2020, 7:00 p.m. Authorize Administration to enter Interagency Agreement with Washington Traffic Safety Commission: This agreement allows participation in the High Visibility Enforcement (HVE) grant project within Region 15 to conduct traffic safety emphasis patrols. Participation allows Ephrata Police Department to seek reimbursement for approved overtime expenses incurred as aj participant in the HVE grant. Motion to authorize Administration to enter Interagency Agreement with Washington Traffic Safety Commission. (m/s Moore/Mora) Council discussion, Motion carried. Annual Fall Leaf Pick-Up - November 16-25, 2020: Administrator Warren advised that the annual fall curb side leaf pick-up is scheduled for November 16-20. A dumpster will be at the city shop until after Thanksgiving where residents can drop off their bags of Accept Donation from Mary Kulp: Police Department received a donation of $60 for Motion to accept $60 donation from Mary Kulp. (m/s McDonnel/Moore) Motion Financial Report for 3rd Quarter: Director Trachsler reported on the budget to actual for the 3r quarter January through September. Overall revenues are 17% below budget and expenses are 27%1 below. Compared to the same time period for 2019, revenues are 25% less and expenses 44% less. Trachsler reviewed some of the major highlights: General Fund - revenues are. 5% above projection and expenses 11% below. Sales tax revenues are 13% above budget. Each month of this quarter, sales tax set record highs for the same period of previous years. Building Permits and Plan Review Fees continue to exceed projections. There were 8 new single family Park Fund - revenues are 33% below projection and expenses 36% below. Recreation is working on revamping the BOLD program to provide additional day Library Fund -1 revenues are 34% below and expenses 22% below projected. Cash balance is in the negative. This is due inj part to property tax revenues which come in two big payments, May and November, and we have not yet transferred REET dollars to cover the re-roofing project expenses. This will be rectified by the end of this month. The re-roofing project is moving along nicely and we  leaves.  the care and feeding of dogs in the pound from Mary Kulp.  carried.  residence building permits issued in the 3rd quarter. care with a more structured curriculum.  anticipate its completion by November 1St.    Street Fund - revenues are 4% below budget and expenses 11% below. With the reallocation of property tax from the Park Fund to Street Fund, cash balance has increased nicely and is off-setting the drop in fuel tax revenues. Water/Sewer Fund - revenues are 6% above budget and expenses 30% below. Connection fees for water and sewer are well above target. This is representative of 14 new home permits issued for the year (8 in just this quarter). With the suspension of late fees, the number of outstanding accounts is tracking closely to 2019. Surprisingly, the 2020 outstanding account balances are 7% less that for  the same period in 2019.  2021 Budget Report: Director Trachsler gave al brief status report on the 2021 Budget. At present it is approximately 90% complete. The tax supported funds require al little more fine-tuning. Some oft the highlights of the 2021 Budget consist of:  Replace the ERC roof  New pump and diving board for the Pool Savings for the pool resurfacing project Savings for fire equipment replacement Resurface Division Street from DI NE to Airport Street Pulverize and Repave 5th & 6th SE and Hilltop Upgrades to the sewer collection system and treatment plant  Upgrade City's website Purchase 2 police vehicles Savings for sewer vac truck replacement  Made the last payment on the Wastewater Treatment Facility in 2020 PUD discovered an error in rates charged for the downtown decorative street Grant County is holding a public hearing on November 3rl regarding an increase to the dumping fees at the landfill. The proposal would increase the fee by 71.54% or $19.86 per ton and would result in aj projected increase to the City of well over $100,000 per year. This would result in a significant rate increase to  Other items worth noting:  lights resulting in an increase of $27,000 per year  our ratepayers.  Council discussion ensued regarding the proposed landfill fees.  City Administrator Report:  1. City of Ephrata Staff Report Form: Administrator Warren advised that staff will be implementing the use of a standardized form when submitting information for Council review and approval. This will help to establish consistence and  streamline the process.  Warren also advised that an exit conference on the 2019. Accountability and Financial Audit byt the State Auditor's Office is scheduled for Tuesday, October 27t, at 9:00 a.m. Any Council members interested in attending need to notify Director Trachsler. There being no further business meeting adjourned at 7:23 p.m.    Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    TCUEEPHHAV  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager October 23, 2020 Agenda  To: From: Date: Proceeding Type: Subject:  Stacy Hooper, Permit Tech/Code Enforcement  Request Public Hearing for November 18, 2020 on Consent Abatement of weeds and dead tree 3267thsw Legislative History: November 18, 2020PublicHearing Motion to Adopt Resolution to Abate 3267hsw  First Presentation: Requested Action: Staff Report Summary:  Request Council schedule a Public Hearing to consider the allegations of the Code Enforcement Officer that the property contains a public nuisance (dead and dying tree and weeds over 12"in height) which has not been corrected. If the Council concurs that a public nuisance exists, resolution should be adopted allowing the City to remove the public nuisance after the owner is given 15 days to abate the nuisance. Any costs of abatement incurred by the City will be  chargeable against the owner and lien may! bet filed against the property.  May 4, 2020 City Received Complaint dead treel branches falling in street May 6, 2020 Notice of violation and order to correct mailed certified and regular mail- Certified Letter returned from post office - Not Delieverable Vacant; Regular letter returned from post office - Return to sender attempted = Not known unable to August 3, 2020 Notice of violation and order to correct mailed certified and regular mail - Certified letter returned from post office Not Deliverable = Vacant; Regular letter returned from post office Return to sender not deliverable as addressed unable  forward  tof forward  Pageiof2    September 2, 2020 Citation 033059 mailed by court-C Citation returned from post office  - Not Deliverable Discussion/Analysis  Staff Recommendation-Saf: recommends: setting Public Hearing for November: 18, 2020 Financial Implications-waiting for quotes, should have by Hearing Date; any costs are charged  toowner Attachments A.  Abatement Notice  Legal Review  The following documents are attached and subject to legal review:  Date Reviewedby Legal Counsel 10/23/20  Typec oft Document  Title of Document  Notice ofA Abatement  Page 2of2    November 5, 2020  Brian Fiess 326 7th Avenue SW Ephrata, WA98823  Re: Hearing tol Permit City Abatement ofNuisance Via Regular Mail and Return Receipt Mail  Property located at: 326 7th Avenue SW, Ephrata, WA  Brian Fiess:  Youarei identified int the records ofthe Grant County Assessor as thei record owner ofreal property located within the City of Ephrata described as: Lot 3 Block 2 Patrick 1st Addition.  This property is located at 326 7th Avenue SW, Ephrata WA  On August 3, 2020 the City of Ephrata mailed to you by regular mail and return receipt mail a Notice ofViolation and Order to Correct or Cease Activity. No appeal was taken from that Notice ofViolation and Order to Correct or Cease Activity within the time allowed by the city code. The time specified in that Notice of Violation and Order to Correct or Cease Activity to correct the nuisance expired without compliance. As ofOctober 23, 2020, the nuisance located on the subject Pursuant to Ephrata Municipal Code (EMC) 6.21.030 and 6.30.070(B)(2), the City of] Ephrata is giving you notice that it will conduct a hearing before the Ephrata City Council at the Council's regular meeting on November 18, 2020, which is more than ten days from the date of this letter. That meeting will begin at 7:00 pm in the Council Chambers in the City Hall at 121 Alder Street SW, Ephrata. The purpose of this hearing is for the City Council to determine ifa a nuisance exists on your property and to direct the abatement of any nuisance by use of city contracted forces. The cost of that abatement will be assessed against you as the owner of the subject property. At that hearing all persons interested int the abatement oft the nuisance existing on the subject property will have an opportunity to be heard under oath. At that time, you may present all relevant evidence you wish the City Council to consider, whether that be documents, photos or live testimony from yourself or others. At the conclusion oft that hearing, iti is expected the City Council will determine ifan abatement ofa a nuisance located on the subject property should take place and when. THIS HEARING IS IMPORTANT. YOUR FAILURE TOPARTICIPATE MAYI IMPACT  property has not been corrected or removed.  IMPORTANT RIGHTS IN YOUR PROPERTY.    If you have questions, you may contact the City Administrator's Office at City Hall, 121 Alder  Street SW, Ephrata, WA, 98823, phone (509)754-4601.  Stacy Hooper Code Enforcement  cc: City Administrator City Attorney    Our Mission..To bring continued, orderly growth to Grant Our Vision..To be the number one resource for business  Grant County Economic! Development Council  County and promote quality of life  development  Board of Directors Meeting 7:00 AM Wednesday, October 21,2020 IZoom Meeting  Board Meeting Agenda 1) Call meeting to Order.  William Coe Dale Pomeroy Juliann Dodds  2) Approve September 2020 Board Meeting Minutes., 3) Review September and YTD: 2020 Financial Reports.  4) Big Bend Community College's New President, Dr. Sara Thompson Tweedy  5) Report on EDC Activities. 6) Unfinished (Old) Business  Brant Mayo/Staff Nic Thurston Nic Thurston Brant Mayo  a. WWSBEG. b. CARES Act Funding. Board Roster 2021  7) New Business  a. - Board Member Roundtable. b.N November Board Meeting.  All William Coe William Coe  8) Adjourn.  2020 FUTURE EDCI MEETINGS & EVENTS  Board of Directors Board of Directors Board of Directors Board of Directors  November 18, 2020 December 16, 2020 January 20, 2021 February 17,2021  7:00 AM? 7:00 AM: Zoom 7:00 AM: Zoom 7:00 AM: Zoom  6594 Patton Blvd NEI I Moses Lake, WA 98837 I Phone: 509-764-6579    Our Mission..To bring continued, orderly growth to Grant Our Vision..To bet the number one resource for business  Grant County Economicl Development Council  County and promote quality of life  development  Board of Directors Meeting Minutes September 16th, 2020  Meeting called to order: 7:00 a.m. by President William Coe.  Directors Present:, William Coe, Brian Kuest, Marvin Price, Dale Pomeroy, Louis Szablya, Katherine Ryf, Lisa Karstetter, Jim McCullough, Don Kersey,Juliann Dodds, Juanita Richards, Theresa Sullivan, Eric Skaug, Gregg Fletcher, Brian Meiners, Caralyn Bess, Dr. Terry Leas  Directors Absent: Lars Leland, Theresa Sullivan, Tom Taylor Ex-Officio Directors Present: Darci Kleyn, Allison Williams Ex-Officio Directors Absent: Kris Robins Staff Present: Brant Mayo, Allan Peterson, Nic Thurston Guests Present: Allison Williams, LeAnne Parton, Alicia Devereux  Board Meeting Minutes for. July 2020: Louis Szablya motioned to approve the July Minutes and Financial Report for YTD/June:. Juliann Dodds discussed thei financials stating that nothing major to note other than increased funds duet to CARES Act dollars being int the account and changes  Caralyn Bess seconded, the motion passed.  would occur as dollars arrived and left as Grants are awarded.  Report on GCEDC Activities:  Alan Peterson discussed hemp with fiber graphene processing, international sales and Nic Thurston updated the group on CARES Act grants with over 150 individual businesses Brant discussed Project Maple being submitted fora a 1.5-2m sq ft facility, gave the group an update on Nic taking his test and provided al health update with his clean bill of health.  THC/CBD preliminary developments.  having applied thus far and 143 businesses receiving grants.  Unfinished (Old) Business:  None was discussed that was not mentioned prior.  New Business:  None was discussed that was not mentioned prior.  Community Updates:  Caralyn Bess discussed the Downtown Drive efforts with marketing ideas and the 6594 Patton Boulevard NE I Moses Lake, WA 98837IP Phone: 509.764.6579  restaurant situation.    Our Mission..To bring continued, orderly growth to Grant Our Vision.-To bet the number one resource for business  Grant County Ecomomic! Development Council  County and promote quality of life  development  Gregg Fletcher mentioned members should get their flu shots soon. Alicia Devereux discussed SkillSource funds being available for training. Don Kersey gave al brief update on the Port of Moses Lake Leanne Partonmentioned the silent auction coming up.  Meeting Adjourned: at 8:00 a.m. by William Coe  William Coe, President  Dale Pomeroy, Secretary  6594 Patton Boulevard NEI I Moses Lake, WA 98837 IP Phone: 509.764.6579    GrantCounty  (Serecutives commitee members musth be present o maleag quoran)  Exeçutive Committee Wilian Coe TeryLen Dale Pomeroy Juliann Dodda CarakynB Bess GreggFietcher LarLeland csti Brant Mayo AllanPeterson RebeccaN Nelson NicT Thursion Carln Bess Gregg Fletcher Ls Karstetter BrianMeiners PeggN Nevsimal Juliann Dodds DalePomery MarvinP Price Juaniar Rlcharts KatherineRyt EricSkaug JimMcCullou Boadofp Pirector/Publict DonKerss Larsleland Wilamo Coe Briank Kuest TeryLess Louis Szablys theres Sullvan TomTaylor Ex-olificio Directors DarcReyn Alisony Wilams EDCStff Brant Mayo Alanf Pelerson Rebecca Nelson NicT Thunton  -Jun-20 1Jul-20 1-Auç-20 1-Sep-20 1-Oct-20 1-Nov-20 1Dec-20 1Jan-21 Total  (boarimembert members must bepresent! tomatesquorm)  Bordafpiasitwri/Pimt: 0-Jun-20 01-Jul-20 01-Aug-20 01-Sep-20 01:0ct-20 01-Nov20 01-Dec-20 01-Jan-21 Total    1:13PM 10/09/20 Accrual Basis  Grant County EDC Profit & Loss September 2020  Sep2 20 21,167.00 21,167.00 21,167.00 61.29 15,349.46 2,031.26 987.78 1,682.19 48.30 655.66 2,039.74 977.52 375.00 1,385.00 27.29 11,910.42 1,328,892.00 1,366,422.91 (1,345,255.91)  Ordinary Income/Expense Income 4028-Membershipl Dues Total Income Gross Profit Expense 5000. Bank Service Charge 6000. S Salaries 6010. Insurance 6076- Employee Retirement 6080. Taxes 6515. MealsyEnterwinment 6525. Supplies 6535. Professional Fee/Dues 6540- Rent/Utilites 6545. Telephone 7000- Marketing 7502- "Merchant Servicel Fees 7503. WWSBEG 7504:CARES grant Totall Expense Net Ordinary Income Other Income/Expense Other Income 4005-1 Interest Income 4500- Misc. Income Total Other) Income Net Other) Income Net Income  166.90 923,602.42 923,769.32 923,769.32 (421,486.59)  Page 1    1:14PM 10/09/20 Accrual Basis  Grant County EDC Balance Sheet As of September 30, 2020  Sep 30,20  ASSETS Current Assets Checking/Savings 1000. Umqua CD-6624 1001 Banner Checking 5426 1002. Banner Saving. 8750 1004. Banner CARE-5442 1007. GESA Savings- 0825 1008  GESA money market-1 1047 1050. Umpqua Bank 5257 Total Checking/Savings Accounts. Receivable 1200- Receivables Total Accounts Receivable Total Current. Assets Fixed Assets TOTALASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Totall Liabilities Equity 3000- Fundl Balance 3900. Retained Earnings Net Income Total Equity TOTALHABILITES & EQUITY  38,063.96 11,564.21 240,522.56 19,344.60 5.00 259,678.19 5,675.00 574,853.52 17,120.00 17,120.00 591,973.52 10,138.67 602,112.19 26,168.26 26,168.26 306,354.38 156,647.33 112,942.22 575,943.93 602,112.19  Page 1    9  15  E  6e  f  : Ef 489 SE - 0 e  o E          Our Mission.-To bring continued, orderly growth to Grant Our Vision.Tol be the number one resource for business  Grant County Economicl Development Council  County and promote quality of life  development  Director's Report September 8, 2020 to October 9, 2020  Existing Business Development Working Wash Small Bus Grant Update CARES Act Funding Drone Test and Work Export Work (Grant, W. Africa, Mexico) Business Recruitment and Attraction Selection Fall 2020 (On hold)  Project Yellowstone- Tech Manufacturing. Continuing to send information to company. Site Project Force - Manufacturing - Site visit on. Jan. 21st. Looked at 3 sites in Moses Lake. Large workforce needed. Submitted letter of support from ESD regarding workforce. Had phone call and follow up emails with company, timetable has bumped back to fall 2020 Project Grand Canyon- Agriculture- Site Visit on September 30, could be locating in Grant Project Lavender- Technology- Made announcement they are locating in Moses Lake on Sept. gthI Continuing conversation weekly with leadership and Dept of Commerce, had  County soon  building visit and dinner with CEO.  Project Zion - Green Technology- Had site visit on October 7th.  Project Great Dane- Manufacturing, submitted sites to Department of Commerce last week Project Maple- Green Tech Manufacturing, priority was 1.5-2 million sq ftf facility Project Booster-Dept of Comm asked Grant County for greenfield sites Project Ruby - Agriculture - Had site visits in Grant County on September 25 Project Delta - Aerospace - Had site visit in Grant County on October 5 Project Grapevine- Agriculture - Had site visit in Grant County on October 2 Project Moonlight- Food Manufacturer Project to be submitted by Oct. 14  Workforce Development Workforce Alliance Call Workforce Development board Department of Commerce infrastructure Development  CERB Application to serve on Board  65941 PATTON BOULEVARD NEIMOSESLAKE; WA 988371 IPHONE: 509-764-6579IFAX509-765-5161    Our Mission..To bring continued, orderly growth to Grant Our Vision..To be the number one resource for business  Grant County Economic! Development Council  County and promote quality of life  development  Calls with PUD on current Projects SIP Application Due October 15th Department of Commerce  Communication and Investor Development Social Media/Google Updates Visit with new BBCC President Fall ADO Best Practices Conference Calls with Department of Commerce IEDC Covid-19 Webinars WPPA Calls Newsletter Grant County Magazine WSBDC Weekly Calls WEDA Weekly Calls Continued Drone Work Grant Co Industrial Alliance Updating Community Profiles GIS Research SBA Weekly Calls  Meeting with Comm Carter and Staff (CARES Act) ML Resiliency and Recovery Weekly Call Grant County Health District Call EDC Website Updated Retail and Services Development SBDC1on1 1 Meetings Port/City of Mattawa Retail Leakage  65941 PATTON BOULEVARD NEI IN MosES LAKE, WA 98837IPAOMESD47846571FX.9097655161        DATE: November 4,2 2020 ITEM: Public Hearing  SUMMARY  1.Ad Valorem Tax for 2021--Council is required tol hold al Public Hearing on the revenues projected to be raised by Ad Valorem Taxes to bel levied upon real and personal property within the corporate limits fort the upcoming. year. The City is allowed by law toi increase. Ad  Valorem Taxes by 1%1 from the previous year's actual levy amount. 1.A Ane estimated increase in Ad Valorem Taxes for 2021 of$12,964.00  BUDGET IMPACTS  RECOMMENDATION Staff recommends acceptance and approval of all Items. ENABLING ACTIONS Motion. to Authorize, Confirm, or Approve and Accept All Items.  lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    DATE: November 4. 2020 ITEM: Ordinances & Resolutions  SUMMARY  ORDINANCENO2P-S -Ad' Valorem Taxes-The City is allowed by law to increase the revenues from Ad Valorem Taxes by 1% from the previous year's actual levy amount. This 1%i is exclusive of additional revenues resulting from new 2. RESOLUTIONI NO. 20-013--Authorizes the Mayor to execute an easement agreement between the City of Ephrata and the Public Utility District #2 of Grant County for the construction, operation, and maintenance ofat fiber optic cabinet to be 1. An estimated increase in Ad Valorem Taxes for 2021 of$12,964.00  construction and annexation.  located on City owned property.  BUDGET IMPACTS  2. N/A  RECOMMENDATION Staffrecommends: acceptance and approval of all Items. ENABLING ACTIONS Motion t0. Authorize, Confirm, or Approve and Accept All Ilems.  lfyou have any questions, concerns, or require additional information; please contact me prior 10 the meeting.    CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager Finance Director Trachsler pt November 4, 2020 Public Hearing/Ordinances & Resolutions AdValorem Taxt for 2021 Legislative History: November 4, 2020 N/A  To: From: Date: Proceeding' Type: Subject:  First Presentation: Second Presentation: Requested. Action:  Motion to Approve Ordinance 20-05  Staff Report Summary: As part of the budget process, Council is required to hold a Public Hearing on the revenues projected to be raised by Ad Valorem Taxes to be levied upon real and Discussion/Analyss: The City is allowed by law to increase the revenues received from Ad Valorem Taxes by 1% from the previous year's actual levy amount. This 1% is exclusive of Staff Recommendation: Council approval of Ordinance 20-05 fixing the amount of revenues to Financial Implications: An estimated increase in Ad Valorem Taxes for 2021 of$12,964.00  personal property within its corporate limits for the upcoming year.  additional revenues resulting from new constructiona and annexation. be raised by Ad' Valorem Taxes for thel budget year 2021.  Attachments: A. B.  Ordinance: 20-05  Pageiof2    Legal Review  Thei following documents are attached and: subject to legal review:  Date Reviewedby Legal Counsel 10/27/2020  Typec of Document Ordinance  Title of Document  Ordinance: 20-05  Page Zof2    ORDINANCE 20-05  AN ORDINANCE OF THE CITY OF EPHRATA, GRANT COUNTY, WASHINGTON FIXING OFTHE. AMOUNT OF REVENUES FOR THE2021 BUDGET TO BE RAISED BY AD VALOREM TAXES TO BE LEVIED UPON REAL AND PERSONAL PROPERTY WITHIN THE CORPORATE LIMITS AND AUTHORIZING THE CITY CLERK TO CERTIFY SAID AMOUNT TOTHE BOARD OFCOUNTY COMMISSIONERS  WHEREAS, the City Council of the City of Ephrata, Washington has met and considered its budget for the  calendar year 2021;and,  WHEREAS, the City's actual levy amount from the previous year was $1,296,463.00; and,  WHEREAS, the population oft the city is less than 10,000; and,  NOW THEREFORE, the City Council of the City of Ephrata do ordain that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2021 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $12,964.00 which is a percentage increase of 1% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, This ordinance shall take effect 5 days after its passage, approval and publication as required by law. Passed by the City Council of the City of Ephrata, Washington, this 4th day of November, 2020.  any annexations that have occurred and refunds made.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk APPROVED ASTOI FORM:  Katherine Kenison, City Attorney PASSED the 4th day of November, 2020 APPROVED the 4th day of November, 2020 PUBLISHED the 5th day of] November, 2020    CITY OF EPHRATA STAFF REPORT Mayor and City Council, Mike Warren, City Manager October 28, 2020 Ordinances and Resolutions of Grant County Legislative History: November 4, 2020 Motion to approve and accept  To: From: Date: Proceeding Type: Subject:  Daniel Leavitt, Community Development Director  Resolution- Granting an easement to Public Utility District No.2  First Presentation: Second Presentation: Requested Action: Staff Report Summary  The attached resolution authorizes the Mayor to execute an easement agreement between the City of Ephrata and Public Utility District #2 of Grant County for the construction, operation, and  maintenance ofa at fiber optic cabinet to bel located on City owned property.  Discussion/Analvysis  The idea of the fiber optic cabinet easement was first presented to City Council on September 2, 2020. No objections to the easement were raised at that time. The request has since been formalized by the drafting of a written agreement between the City of Ephrata and Public Utility The site of the proposed easement is on the northern half of the southeastern corner of Parcel 13-0536-000. The undeveloped parcel is divided by Railroad Avenue NW and has limited value  District No. 20 of Grant County.  and development potential.  Pageiof2    Staff Recommendation Financial Implications None Attachments A.  Staff recommends approving the resolution as presented.  Resolution! 20-013  Legal Review  The following documents are attached and subject to legal review:  Date Reviewed by Legal Counsel 10/28/20  Type of Document Resolution  Title of Document  Resolution: 20-13  Page2of2    RESOLUTION NO. 20-013  Al RESOLUTION GRANTING AN EASEMENT TO PUBLIC UTILITY DISTRICTNO.20F  GRANT COUNTY  RECITALS:  1. Public Utility District No.2 of Grant Count has requested an easement to construct, reconstruct, operate, patrol, remove, and maintain a fiber optic cabinet and associated overhead and/or underground electrical distribution lines, communication lines, and facilities. 2. The site is located on undeveloped property of limited value and development potential for  the City. RESOLVED:  The Mayor is authorized and directed to execute the easement attached hereto as Exhibit A. ADOPTED by the City Council ofthe City of Ephrata, Washington, this 4th dayofNovember,2020.  Mayor, Bruce Reim  ATTEST:  City Clerk, Leslie Trachsler    DATE: November 4, 2020  ITEM: Items for Council Consideration  SUMMARY  I. Confirm Kurt Adkinson as the Ephrata Police Chief 2. Swearing in ofKurt Adkinson as the Ephrata Police Chief 3. State Auditors Report of Ephrata's Financial Statements and Accountability Audit for 2019- Review of the Audit performed by the State Auditors 4. Proclamation of Wreaths Across America- Wreaths will be placed on December 19,2020 on the graves to Remember the Fallen by the Civil Airl Patrol and 5. Contract Amendment with Consolidated Disposal Services, Inc---Contract provides biannual rate adjustment by the average of the previous two years September CPI rates for 2019 and 2020. The next rate increase is set for January 6. Bio-solid Contract with King County and Boulder Park-Allows Boulder Park to haul our bio-solids from the Waste Treatment Facility to the Boulder Park facility  volunteers  1,2021. Rate increase of1.55%  in! Mansfield, WA for distribution on farmland as fertilizer.  BUDGET IMIPACTS  1. N/A 2. N/A 3. N/A 4. N/A 5. $5,500.00 per. year 6.$ $12,000.00 per year  Staff recommends acceptance and approval of all Items. Motion. to. Authorize, Confirm, or Approve and Accept All Items.  ENABLING ACTIONS  Wfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, Cityl Manager Leslie Trachsler gK October 26, 2020 Council Consideration  To: From: Date: Proceeding' Type: Subject:  Proclamation for Wreath Across America Legislative History: November 4, 2020 N/A  First Presentation: Second Presentation: Requested Action:  Council Consideration- - Proclamation Wreaths Across America  Staff Report Summary: Columbia Basin Composite Squadron of the Civil Air Patrol is once again requesting Council support for the "Wreaths Across America" Program. Wreaths will be placed on December 19, 2020 to "Remember the fallen; Honor those who serve and their families; Teachi future generations: about the sacrifices made to preserve our freedoms." Discussion/Analyss: The Civil Air Patrol members and volunteers laid approximately 1,000 wreath on veterans' graves in the Ephrata Cemetery, Quincy Valley Cemetery and Valley View Memorial Park in 2019. Nearly 2.2 million veterans' wreaths were placed in more than 2,100 participating locations across the nation last year. They would like to begin raising funds to purchase wreaths for this year. It is expected that support may be limited this year due to the COVID-19 Pandemic and the resulting economic challenges being faced by individuals and Staff Recommendation: Council accept and approve Proclamation in support of "Wreaths  businesses. Across America" Financial Implications: None  Pagelof2    Attachments: A.  Proclamation- Wreaths AcrossA America  Legal Review  Thei following documents are attached and subject tol legal review:  Date Reviewed by Legal Counsel  Type of Document  Titled of Document  Not Required  Page2of2    PROCLAMATION  WREATHS ACROSS AMERICA  WHEREAS, the national Wreaths Across America program honoring Veterans began in 2007 as an expansion WHEREAS, the national Wreaths Across America mission is to "Remember the Fallen, Honor Those Who Serve and Teach Our Children the Value of Freedom" with the laying of Christmas wreaths on veterans graves WHEREAS, the national Wreaths Across America program honors over 900,000 veterans at over 1,100 locations with wreaths placed on veterans graves and at state capitols across America; and WHEREAS, the Wreaths Across America program in Ephrata is an outstanding example of veterans, our community's: youth, our Civil Air Patrol, and the public honoring our area's veterans; and WHEREAS, Ephrata' 's citizens owe a deep debt of gratitude to all who served, are serving and will serve in our NOW, THEREFORE BE IT RESOLVED THAT the City Council of the City of Ephrata, Washington hereby Said Proclamation was thereupon declared to be passed by the Mayor and City Council of the City of Ephrata  oft the Worcester Wreaths program at Arlington National Cemetery; and  on the second or third Saturday of December of each year; and  Nation's Armed Forces.  proclaims Saturday 19 DECEMBER 2020 as "Wreaths Across America in Ephrata".  this, the 4th day OfNOVEMBER 2020.  Bruce Reim  MAYOR, CITY OF EPHRATA    FMCAFEPHRAVS  CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike' Warren, City! Manager LeslieTrachsler, Finance Director Ch October 26, 2020 Council Consideration  To: From: Date: Proceeding Type: Subject:  Contract Amendment with Consolidated Disposal Services, Inc.  Legislative History: November 4, 2020 N/A  First Presentation: Second Presentation: Requested. Action:  Authorize Administration to execute Contract Amendment  Staff Report Summary: City contracts with Consolidated Disposal Services, Inc. (CDSI) for the collection and transportation of solid waste. Contract provides for al biannual rate adjustment by the average of the previous two years September CPI rates. The next rate increase is set for Discussion/Analyss: CPI used is the National All Urban Consumers Price Index. September. 2019 Staff Recommendation: Council authorize Administration to execute Contract Amendment with Financial Implications: Rate increase of 1.55% equates to an approximate increase of $5,500 per  January 1, 2021 and covers the September CPIrates for 2019 and 2020. rate was 1.7%, 2020 was 1.4%. Average CPI for two years is 1.55%.  CDSI year. Attachments A. B.  Letteri from CDSI GeneralN Manager Mark Wash Contract Amendment w/attachments  Pagelof2    Legal Review  The following documents are attached and subject tol legal review:  Date Reviewedby LegalCounsel 10/26/2020  Type of Document Contract Amendment  Title of Document  Third Contract Amendment- - Consolidated Disposal Services, Inc.  Page2of2    GITY OF EPHRATA  OCT 26 2020 RECEMED  CONSOLIDATED DISPOSAL  Grant  SERVICES, NC.  Adams  City of Ephrata City Administrator, Mike Warren 121 Alder St S.W. Ephrata, WA. 98823  October 215, 2020  Ref: Third Contract Amendment, CPI Rate Adjustment  Dear Mike,  January 15,2 2021 is the effective date ofthe,nexta adjustment of unit prices according to the Price Index. Per the contract terms, page 9, paragraph 6.5, "Biannual Adjustment of Prices," the unit prices shall be adjusted every two years, beginning with 2017. Per the Contract, the adjustment shall be made based upon the average percentage increase in the consumer price index from the September indexes for each of the two preceding years. The National All Urban Consumers, all items, index shall be utilized. The percentage change for September 2019 was 1.7% and September 2020 was 1.4%, averaging to 1.55%. Therefore, CDSI has calculated and included the needed paperwork for the January 15, 2021 CPI increase. The contract amendment and revised schedule of rates have been  included for the City'sapproval. Ifyou have any questions, please notify.  Respectfully submitted,  hwl  Mark Wash, VP & General Manager Consolidated Disposal Services, Inc. mark@cdsidd.com    THIRD CONTRACT AMENDMENT  1.  PARTIES. This contract amendment is made and entered into by and between the  City of Ephrata, Grant County, Washington, a municipal corporation, herein referred to as "City" and Consolidated Disposal Services, Inc., herein referred to as the "Contractor," on the  day of  2020. AUTHORITY.  2.  Paragraph 6.5 of the Contract for Solid Waste Collection, entered  into between the parties for the period of January 1, 2016 to December 31, 2020, now extended to 2025 per paragraph 3.2 of the Contract for Solid Waste Collection and Transport, states that all rates charged pursuant to this contract shall be subject to adjustment every two (2) years beginning with 2017, based on the September National All Urban Consumers Price Index, all items, for the previous  two years. 3.  BIANNUAL ADJUSTMENT OF RATES.  All the rates charged pursuant to this  Contract shall be subject to adjustment every two years on the anniversary of this Contract, beginning in2 2017. The adjustment shall be made based upon the average percentage increase or decrease in the consumer price index for each of the two preceding years. The percentage rate increase was 1.7% for Sept. 2018 and 1.4% for Sept. 2020 (see attached), averaging 1.55% for the two year period.  4. 5.  NEW SCHEDULE OF RATES. The attached schedule of rates is hereby adopted as ONLY CHANGES. This CPI rate adjustment shall be the only change negotiated  the rates to be paid to, the Contractor as of. January 1#,2021.  between the parties and are the only changes intended by the parties. All other terms and conditions of the contract between the parties for the collection of solid waste, within the City of Ephrata, shall  remain in full force and effect.  Consolidated Disposal Services, Inc. lwhh Mark Wash, VP & General Manager  City of] Ephrata  By_  By_  Bruce Reim, Mayor  By_  Mike Warren, City Administrator  Date Signed  Date Signed    EXHIBIT A: SCHEDULE OF COSTS  TYPE OF SERVICE 65 Gal Cart 65 Gal Cart 65 Gal Cart 95 Gal Cart  FREQUENCY OF SERVICE  MONTHLY RATE (except where noted) $ 2.10 2.89 3.36 3.36 1.00 3.96 $2 24.55 $39.27 $ 61.38 $7 73.65 $-85.91 $ 9 98.18 $ 7.98 $ 83.68  1x per MONTH 1sta3rd WEEKS 1x per week Ixp per week each each 1x per week 1xp per week Ixj per week Ix per week 1x per week Ixper week each  Residential extras (cans, boxes, bags or tied bundles up to 33 gal. capacity) RETURN FEE 1Cubic Yard Container 20 Cubic Yard Container 3Cubic Yard Container 4Cubic Yard Container 6Cubic Yard Container 8Cubic Yard Container Extra Loose Yards Call Back Fee  Hourly Rate Charged in % hour increments  NON-COMPACTED DROPBOX RATES  Delivery Charge Service Fee (20yd-45yd) Drop box Rental - Monthly (20 or 25 yd) Drop box Rental - Monthly (40 yd)  each each each each  $52.30 $104.60 $104.60 $156.90  COMPACTOR SERVICE RATES  Service Fee (10-25 cubic yards) Service Fee (30-35 cubic yards) Tumaround Fee: Walmart  each each each  $116.58 $214.78 $104.60  ALL RATES DO NOT INCLUDE DISPOSAL. The Grant County Landfill disposal rate is $27.76 MINIMUM MONTHLY CHARGE per drop box container shall be the monthly rent plus the DRIVE-IN SERVICE FOR CARTS AND CONTAINERS: Beyond one hundred, twenty-five  per Ton, as of 01/01/2008 with expected rate increase as ofN March 1,2021.  appropriate pickup fees.  (125) feet, $ 4.60 per month. Location must be approved by CDSI. DELIVERY FEEI FOR' TEMPORARY (<3 months) CONTAINERS: $26.15 Additional Weekly Pickups charged as multiple ofr monthly rates listed above, unless otherwise noted. Existing customers only.35 gallon cart service willr not be offered afler31 December 2017.    9393339        HR  CITYO OF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager  To: From: Date:  Bill Sangster 11/4/2020  Proceeding' Type: For Council Approval  Subject: Bio-solid Contract with King County and Boulder Park  Legislative History: 11-4-2020 Motion toa approve and accept  First Presentation: Second Presentation: Requested Action: Staff ReportSummary:  This Contract allows Boulder Park, Inc. tol haul our bio-solids from the Waste' Treatment Facility to the Boulder Park facility near Mansfield, WA for distribution on farmland as fertilizer. The city pays to have the bio-solids hauled to the Mansfield site. Boulder Park credits the City of Ephrata  for thet fertilizer value of the bio-solids.  Discussion/Analysis: This is an annual Contract. The City has been contracting with King County and Boulder Park Inc. since 2005 for Bio-solids removal. DOE requires the Bio-solid be removed from the Treatment Facility annually. This has been thel best option fort the Citys since 2005.  Staff Recommendation: Approval  Financial Implications: Net Cost the City approximately $12,000 per year.  Attachments A.  Pagelof2    Legal Review  The following documents are attached and subject tol legal review:  Date Reviewedb by Legal Counsel  Type of Document Contract  Title of Document  BioSolids Beneficial use Services fort the CityofEphrata: att thel BoulderPark  Project for 2021 Contract No. 21-0013  Page2of2