90 MAAYA  EPHRATA CITY COUNCIL  MAYOR BRUCEI REIM  MAYOR PRO-TTM WILLINICOE  KATILEEN VLLSIOI.S.RI MCDONNELI. VALLI MILLARD,  MATT MOORE. TONY MORA. MARK WANKE CITY ADMINISIRIOK MIKE WARREN  -AGENDA FOR February 17, 2021-  ZOOM VIDEO https:/zoom.us//6423977833  OR  CALLI INI PHONE NUMBER 1-253-215-8782, follow prompts  City of Ephrata Meeting ID: 642-397-7833  7:00PM  REGULAR SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording ofl Meeting: No Presentations: CONSENT AGENDA  5. Additions or corrections toj published. Agenda  II  1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: February 3,2021 3. Approval of Special Event Application:  4.  III STAF.COMMIEL & AGENCY REPORTS  BILLS: Wanke, Allstot Millard    IV CLOSED RECORDI DECISIONS [RCWO CHAPTERS36, 42: OPEN PUBLICI INPUT NOTE PERMITTED)  PUBLICI HEARINGS  VI ORDINANCES & RESOLUTIONS 1. Amendments to EMC 14 "Cemetery"  VII ITEMS FOR COUNCIL CONSIDERATION 1. 2020 4th Quarter & Year End Financial Report  VIII ITEMS FOR COUNCIL ACTION 2. CStreet Sidewalk Project  1. Lease Agreement for Xerox Copy Machine- Fire Department  IX CITY ADMINISTRATOR REPORT 1. Council member term expiration  BILLS: Wanke, Allstot, Millard    CITY COUNCIL MINUTES  February 03, 2021  City Council of the City of Ephrata, Grant County Washington met in regular session on February 03, 2021. The meeting was called to order at 7:00 p.m. by Mayor Due to the COVID-19 Pandemic and Governor Inslee's Proclamation 20-28, this meeting Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council  Bruce Reim.  is being conducted remotely using the ZOOM video conferencing.  members Mark Wanke, Matt Moore, Valli Millard, Sarah McDonnell, Tony Mora and Kathleen Allstot City Administrator Mike Warren, City Attorney Anna Franz, Public Works Director Bill Sangster, Community Development Director Dan Leavitt, Community Relations Director Traci Bennett, Fire ChiefJeremy Burns, Police Chief Kurt Adkinson, and City Clerk/Finance Director Leslie Trachsler  Staff Present:  Pledge of Allegiance was said.  No public signed up to speak. This meeting is not being recorded. Agenda: There were no additions or corrections to the agenda.  Presentations: None  Consent Agenda: Motion was made to approve consent agenda. (m/s  Mora/McDonnell) Motion carried. Items on the consent agenda are as follows:  Claims #92901 through #92906 in the amount of $2,901.78 Claims #92907,92908, 92927 through #92971 in the amount of $60,928.44 Payroll #46797 through #46811 in the amount of $32,943.85 Payroll Claims #92909 through #929261 in the amount of $243,224.15 Payroll Direct Debit in the amount of $5,875.00 Payroll Direct Deposit in the amount of $190,755.33 Minutes of the January 20, 2021 Council meeting    Special Event Applications:  Drive through Easter Egg Hunt - April 3, 2021 SplashZone Parking Lot  from 10:00 a.m. to 12:30 p.m.  Extension of Resolution 20-015 - City Hall Closure and establishing Employee Compensation during COVID-19 Health Crises: This Resolution was originally approved by Council on November 18, 2020 set to expire on December 18, 2020 unless extended by Council. On December 16, 2020, Council motioned and approved to extend Resolution 20-016 through January 6, 2021. On January 6, 2021, Council motioned an approved to extend Resolution 20-016 through February 5, 2021. Governor Inslee's "Healthy Washington - Roadmap to Recovery" in essence continues his restrictions until each Region meets certain criteria in order to move from Phase I into Phase II. The North Central Region, which includes Grant County, is still in phase I. Mayor Reim Motion to extend Resolution 20-016 through March 5, 2021. (m/s Allstot/Millard) Authorize Administration to enter contract with Revise for Website Redesign: Director Bennett advised that the City advertised for proposals to host and design a new City Website. There were five proposals received and samples of their work (cities that are their current customers) was sent out to staff to evaluate for aesthetics, functionality and ease of navigation. Of the responses received, Revise rose to the top as having the best product at an affordable price. Counsel has reviewed and recommends a Supplemental Agreement to the Services and Sales Agreement submitted by Revise. The initial cost for development and design is $6,300 with an annual fee of $2,400 per year for the next 4 years which covers software subscription, tech support, updates and Motion to authorize Administration to execute the Services and Sales Agreement with Revise for Website Redesign and approve the execution of the Supplement Agreement to the Services and Sales Agreement. (m/s McDonnel/Moore) Council discussion, motion  requested Council extend Resolution 20-016 through March 5, 2021.  Council discussion ensued, motion carried.  hosting.  carried.  City Administrator Report: None at this time.  There being no further business meeting adjourned at 7:15 p.m.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    DATE:  February 11,2021  Department: City Clerk/Finance  Past Activity  Continue to support other departments and commissions Working with Mayor/Administrator on COVID-19 related issues Utility Relief application and payment agreement form Entry level police officer vacancy recruitment Work with Architects on ERC re-roof project and grant Researching options for new financial software upgrade for 2022 Prepared Ordinance for Council approval amending the Cemetery Prepared 20201 End of Year Financial Report for Council Pulled records for destruction in accordance with State Archives  Monthly duties as assigned  application Code  Attend Cyber Security Webinar  Retention Schedule Normal monthly duties Monthly Balancing of all financial transactions Prepare ands submit monthly tax reports Monitor revenues/expenses of the City Monitor Budget Attend all Council Meetings Initiate Legal Publiçations as required Provide and monitor requests for Public Records Monitor Records retention/destruction End ofl Month Payroll process Monthly/Quarterly, PR Reports Address Human Resource issues Support staffi in their daily operations Support City Administrator Monthly Civil Service Commission meetings - being conducted virtually Attend LEOFFII Disability Board monthly meetings- virtually Continue entry level police officer vacancy recruitment - Oral Board Interviews scheduled for 2-16-2021 Continue Utility Relief application and payment agreement forms Draft Allocation Policy and Standard Operating Procedures Draft Procurement Policy Monitoring revenues closely semi-normal work schedule.  Future Activity  Budget Concerns Other Issues  Looking forward to coming back together and re-establishing a    City Council Report Parks and Recreation  EPHRATA PARKS & RECREATION PAST ACTIVITY: 1. Parks Commission:  February11,2021  a. January meeting held 2. Rereation/Communiy, Programming:  a. Sam's Dance class continues with COVID restrictions b. Draft RFP for Splash Zone Concessions RFP out for six-year comprehensive park plan d. Contract signed with Revize to begin work on new website Working with high school graphic arts class for new city logo  3. Parks:  a. Parks closed for the season 4. Public Relations/Tourism: a. Attended Ephrata 2040 meeting b. Active with Chamber of Commerce a. Drive through Easter Egg event  5. Special Events: 6. Recreation Supervisor:  a. Researching programs and activities with COVID-19 safety measures  b. Assisting phone in utilities customers Entering programs into Recl d. Working on potential spring activities  7. Splash Zone:  a. Monitoring guidelines for aquatic operation with COVID restrictions  b. Preparing hiring letter for Splash Zone staff  FUTURE GOALS/ACTIVITY: 1. Continuing administrative duties 3. Develop a park reservation system 4. Develop tree replacement program 5. Update Park Master plan 6. Surviving COVID lock down  2. Continuing to work with and support various community groups    City of Ephrata Permits Issue Issue Date Owner  Department of Planning and Building  Jan-21  Fee (less State Fee)  Permit Parcel  Contractor Location Work Done Valuation  469  20-260 131689514 1/5/2021 Dian Jenkins Lexar Homes Morningstar SFR  $ 270,894.00 $ 8,763.22 $ 150,200.00 $ 746.78 8,802.00 $ 3,800.00 $ 3,800.00 $ 2,360.30 1,000.00 $ 7,000.00 $  Pettus Plumbing Polhamus  1399 Nat Rooftop Washington Units 166ESE HVAC 537 Alder 537 Alder Water  20-283 131586525 1/5/2021 WalMart 20-295 131252000 1/8/2021 Hebdon  Dana & Thomas  $ $ $ $ $  68.60 95.00 59.30 70.05  21-002 140399000 1/8/2021 Tony Wagner Kamstra Const. NW 21-003 140399000 1/8/2021Tony' Wagner Kamstra Const. NW 21-004 131523000 1/8/2021 Jessie Seibert Artisan Const. 77KNE ReRoof 21-005 140475135 1/8/202/VicwSchwab Basin Refrig. 689KSE HVAC 21-006 130703000 1/26/2021/Laurie Peters Kevin Lakoduk 215 Patrick garage 21-007 140124603 1/13/2021Kyle. Judkins Kyle Judkins 591 GNE Wall 21-009 140847000 1/22/2021/Brian Forster Brian Forster NW  Utility Meter Apt Add above 4'R Retaining Convert door garage bathroom  $ 60,000.00 $ 760.03  $ $  500.00 $ 500.00 $  12.10 73.75  256 Basin windo to  21-010 131536000 1/22/2021Ryan Roloff 21-016 140687000 1/27/2021 Jason Fay  Ryan Rolloff 24JNE Heavenly Roofing  addition $ 65,000.00 $ 528.72  6171stNW ReRoof  $  1,000.00 $  59.30  $ 572,496.00 13,597.15    DATE: February 17,2 2021 ITEM: Ordinances & Resolutions  SUMMARY  1. Amendments to EMC 14 "Cemetery" Concerns have been raised by Staff and the Nicoles Funeral Home to provide clarity in the City's Municipal Code regarding monument  sizing. 1. None  BUDGET IMPACTS  RECOMMENDATION Staffrecommends: acceptance and approval ofall Items. ENABLING ACTIONS Motion to. Authorize, Confirm, or Approve and Accept All Items.  lfyou have any questions, concerns, or require additional information; please contact me prior t0 the meeting.    YOFCEP PERAA  CITYOF EPHRATA STAFF REPORT  To: From: Date: Proceeding Type: Subject:  Mayor and City Council Mike Warren, City Manager Leslie Trachsler, Finance Director February1 11, 2021 Ordinances and Resolutions Amendments to EMC14' "Cemetery" Legislative History: February 17, 2021 N/A Council Motion for approval  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: Concerns have been raised by Staff and the Nicoles Funeral Home to provide Discussion/Analysis: Letter was received from Nicoles Funeral Home requesting the City provide some clarity in the Code regarding monument sizing and when a foundation is needed. Administration met with the Cemetery staff to discuss this request and they agreed that the Code is not very clear and recommended the proposed changes. They also had some additional concerns regarding glass containers and food items (alcohol) being left on graves as well as individuals driving/parking off the Staff Recommendation: Council accept and approve Ordinance 12-02 amending EMC Title 14 entitled  clarity int the City's Municipal Code regarding monument sizing.  paved pathway. "Cemetery".  Financial Implications: None Attachments A. B.  Letter from Nicoles Funeral Home Ordinance 21-02  Page 1of2    Legal Review  The following documents are attached and subject to legal review:  Date Reviewed by LegalCounsel N/A  Type of Document  Title of Document  Page 2of2    CITY OF EPHRATA SEP29.2020 RECEMED  September 22, 2020 Leslie Trachsler, City Clerk City of Ephrata 121 Alder STSW Ephrata, WA 98823 RE: Municipal Code Change Dear Ephrata City Council,  lam the director of Nicoles Funeral Homei in Ephrata. Ihave had numerous occasions to discuss headstones with the city staff. Ihave always referred to Ephrata municipal code 14.16.070ast the reference tot follow. The entire section oft the code is not very clear about the sizes that the city will allow and what sizes need at foundation (concrete). Ihave even voiced my concerns to Rod' Virden, the cemetery supervisor and he agrees that the code is not very clear and/or concise. lam hoping the code can be re-written and some adjustments be made to come up with wording thati is  more clear and concise. Sincerely,  Bdbunf  Beatrice White Director Nicoles Funeral Home    ORDINANCE 21-02  AN ORDINANCE AMENDING EMC TITLE 14 "CEMETERY"  Section 1. Amended. Chapter 14.08 titled "Restrictions" of the Ephrata Municipal Code is  amended as follows:  14.08.010 Disorderly conduct prohibited. All persons disturbing the quiet or good order of  the cemetery by noises or disorderly or improper conduct, or who shall violate any oft the rules and regulations pertaining to the cemetery, or cemeteries, of the city, contained herein or hereafter made, will be ejected from the cemetery. (Ord.90-  21,1 1990)  14.08.020 Speed limit. No vehicles shall be driven in any part of the cemetery except on the  driveways laid out for that purpose. At no time shall vehicles be driven or parked on the grass. Automobiles shall not be driven in the cemetery at a speed exceeding five miles per hour. (Ord. 1162$1,1986: Ord. 631 $5(b), 1986). cemetery, except those signs which are posted by the city. (Ord. 1162 $3, 1986:  14.08.040 Signs prohibited. Signs and advertisements are prohibited in any part oft the  Ord. 631 $5(d), 1960).  14.08.050 Pets prohibited. Pets are prohibited in the Ephrata city cemetery. (Ord. 1162 $4, 14.08.060 Malicious mischief. Every person is guilty of gross misdemeanor who unlawfully  1986: Ord. 631 $5(e), 1960; Ord 12-18, 2012). or without right, willfully does any of the following:  (1) Destroys, cuts, mutilates, effaces, or otherwise injures, tears down or removes any tomb, plot, monument, memorial, or marker in a cemetery, or any gate, door, fence, wall, post or railing, or any enclosure for the protection of a cemetery or (2) Destroys, cuts, breaks, removes or injures any building, statuary, ornamentation, trees, shrubs, flowers, or plants within the limits of a cemetery; (3) Disturbs, obstructs, detains ori interferes with any person carrying or accompanying human remains to a cemetery or funeral establishment, or engaged in a funeral service, or an interment. (Ord. 631 $6, 1960). sunset to one-halfhour before dawn. (Ord. 116285, 1986).  any property in a cemetery;  14.08.070 1. Hours. No person shall bei in the Ephrata cemetery between one-half hour after  ORDINANCE21-02    2. Weekday burials starting after 3:00 p.m. shall be charged the weekend/overtime rate found in EMC 3.35. (Ord. 17-01,2017)  14.08.080  Recreational activities prohibited. Recreational activities in the cemetery are prohibited. Recreational activities, for the purpose oft this section shall include, but not be limited to, picnics, any type of ball playing, golf playing, playing with  frisbees, racing, etc. (Ord. 11628 $6, 1986)  Section 2. Amend. Chapter 14.16 titled "Monuments Landscaping" of the Ephrata Municipal  Code is amended as follows:  14.16.010 Compliance to planting plan required. In order to secure the best general  appearance, the city requires that all plantings shall be done only in accordance with the established plan under the direction of the park superintendent. (Ord.  90-24, 1990)(Ord. 12-14,2012)  14.16.020 Grade of lot. No lot shall be raised above the contour oft the surrounding ground.  Toi insure the proper development of the grounds the grade of lots will be  determined by the city. (Ord. 6318 $10(b),1960).  14.16.030 Lot enclosures prohibited. No coping or any kind OF of enclosure will be  permitted. Boundaries of lots will be marked by cornerstones which will be set by the city, with the centers upon the lines bounding the lots. Cornerstones must not project above the ground and must not be altered or moved. (Ord. 631 $10(c),  1960).  14.16.040 Location of memorial. No ironworks or wirework, and no seats or benches, trees,  shrubs, roses, or other plants, will be allowed on lots. No glass or glass containers will be allowed in the cemetery for flower and plant holders. No alcoholic beverages or food items are to be left on any grave. Hewever,if semeone-Wishes-eplacea-beneh,fewmteetree,sH,PantererotherSHable- emeFA-n-the-cemelery-thatmaybedome-onlyw#hRepeFRisseOR-eFthe-Park Superintendant,we-where-hesame-s-te-be-oeated: (Ord. 631  $IO(d), 1960)(Ord 12-14,2012)  14.16.050 Removal by city. The city reserves the right to exclude or remove from any lot  any headstone, monument or other structure, tree, plant or any object whatever which may conflict with the regulations, or which the city may consider injurious to the general appearance of the grounds. (Ord. 631 $IO(e), 1960). Alteration of walks, avenues. The city reserves the right to lay out, alter, or vaçate avenues, or walks, to establish the grades of avenues, walks, and lots, and to charge those rules and regulations as may be deemed requisite and proper by the city, to. secure and promote the general objectives and best interests of the  14.16.060  ORDINANCE21-02    cemetery, and no notice of such intended action shall be required. (Ord. 631  $IO(f), 1960).  14.16.070 Flat markers required. All monuments or markers hereafter placed upon any  grave or lot in the cemetery shall be what is commonly referred to as a "flat marker" efasize-meHeexeesed-2-by20-feraminiant-maket:,0-by32-fora BeEKerOR-4 and shall be set flush with the contour oft the ground. tandard-size-matkesshal-have-a-ewndten-Standard-sies-AFe-as-eHews:  Infant-8"X-16" Single-12-X-24- Deuble12"X36  Markers or monuments shall be of solid granite with a minimum thickness of Infant markers shall be a minimum of 8"x1 16" but shall not exceed Single markers shall be a minimum of 20" x 32" but shall not exceed Double markers placed over 2 lots shall be a minimum of 20'x32" All markers that do not meet the minimum size requirements will be sent out for a concrete border to meet the size requirements. Any marker bigger than the maximum size allowed must have prior approval for placement from the Columbarium Inscriptions. Inscriptions for Columbarium Niches will be ofa uniform size and font and will include the name, date of birth and date of death of the deceased. Additional engravings, such as military seals or other artwork performed by the City's contractor, may bei included as space allows for an additional fee, but can be no larger than 3"x3" overall. (Ord. 15-11,2015)  34". Sizes shall conform to the following:  12"x20" 20" x4 40"  but shall not exceed 20", X 44"  Parks Superintendent, (Ord. 93-5 1993)  14.16.071  14.16.080 Permit required for placement. No monument company nor any other person or  persons, including relatives of persons buried in the Ephrata Cemetery, shall place any grave marker or monument, on any grave nor any other point in the cemetery without the permission of the Park Superintendent. (Ord93-5,1993)Ord 12-14,  2012)  14.16.100 Flower receptacles. Any receptacles for flowers or other decorations must be  approved by the city and shall be set flush with the contour of the ground in four inches of concrete with a one-inch border. The city shall not be responsible for anything removable that may be placed or left on any grave or lot. (Ord. 116681, 1986: Ord. 1162 $8, 1986: Ord. 631 $10(I), 1960, ,Ord93-5, 1993)).  ORDINANCE21-02    14.16.110 Notification. The City of Ephrata requires a minimum of forty-eight (48) hours Section 3. Effective Date. This ordinance shall bei in full force and effect five days after passage PASSED by the City Council of the City of Ephrata, Washington this 17th day of February,  notification prior to a burial.  and publication of its summary as provided by law.  2021.  Mayor Bruce Reim  ATTEST:  Leslie Trachsler, City Clerk APPROVED AS TO FORM:  Katherine Kenison, City Attorney PASSED this 17h day of February, 2021 APPROVED this 17h day of February, 2021 PUBLISHED the 18"h day of February, 2021  ORDINANCE21-02    DATE: February 17,2021  ITEM: Items for Council Consideration  SUMMARY BUDGETIMPACTS  1. 2020 4th Quarter & Year End Financial Report--Highlights oft the 2020 Budget  1. N/A  Staff recommends acceptance and approval of all Items. Motion to. Authorize, Confirm, or Approve and. Accept All Items.  ENABLING ACTIONS  Ifyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    MEMORANDUM  To: From: Date: Re:  Mayor Reim, City Council and City Administrator Warren  Leslie Trachsler, Finance February 11,2021  Digata  2020 4th Quarter & Year End Financial Report  TOTAL BUDGET OVERVIEW  Revenues are 5% below budget Expenses are 18% below budget Compared tot the same timet frame for 2019: 2020 Revenues are: 2% higher than 2019 o 2020 Expenses are 7% lower than 2019 Property Taxes finished off at 1% below expectation Revenues finished at4 4% above projected Expenses finished at 9% below budget  GENERAL FUND OVERVIEW  General Fund Cash balance increased 61%1 from the! beginning of the year.  Highlights:  Sales Tax - Local Sales Tax revenue for 2020 ended at 11% higher than 2019 and finished 12% above budget. Every month of 2020 sales tax revenues set record highs. This is not reflective of the Public Safety Sales taxe approved by voters Building Permits/Plan Review Fees continue to exceed expectation and ended the year at 45% above projection. A total of 288 permits were issued by the building department in 2020 consisting of 58 permits for remodels of residences and commercial properties, 20 new single family residences, 36 re-roof permits and Investment Interest is 61% above budget. In 2019 we diversified our investment portfolio and put a portion of our investable cash into long-term bonds with maturity dates spread out from 1-4 years. The Yield to Maturity Rate is currently 1.71%. Grant County Investment Pool and the Local Government Investment Pool interest  which ended the year witha a 7%i increase from lasty year. Utility Taxes revenues were right oni target at 1% above projected State Shared Revenues 8% above projected  numerous other miscellaneous permits.  rates are 0.3276% and 0.1560% respectively.  PARK FUND OVERVIEW  Revenues are 40% below budget Expenses are 45% below budget operating in 2020. Highlights:  Cash balance increased 48% from the beginning of the year. This is reflective of the pool not Zero revenue in Poolf fees ($143,700): = 13% of total budgeted Park Fund Revenues YTD Pool expenditures are 9% of the Pool's budgeted expenses which is 30% of the total Park Fund Expenses. Total savings from not opening the pool was $162,000 - there were expenses like power, telephone and insurance that continued to accrue. Likewise Recreation Program Fees are down 53% and the corresponding expenses 50% BOLD Program is showing revenues at 55% below budget and expenses 53% below budget. They were able to have a modified learning program at the end of the school year  below budgeted  and offered the summer day care program. Park! Maintenance Expenses are 16% below budget    LIBRARY FUND OVERVIEW  Revenues were right on target Expenses were 6% below budget Cash balancei increased 58%1 from January.  Work on the Library roof has been completed and the project went very well The project was funded from Real Estate Excise Tax and the General Fund. Retainage has yet tol bej paidt the contractors pending releases from State agencies.  STREET FUND OVERVIEW  Revenues ended up 12% above budget Expenses ended up 14% below budget tos see with the reallocation of property tax.  Cash Balance increased 477% from January beginning balance. This is what we were hoping  Highlights: 10%  Fuel Tax was 9% below expectation, however, the County Shared Fuel Tax was up Beginning Fund Balance was 30% less than budgeted. We made up for this shortfall The TBD Fund exceeded expectation and grew a healthy reserve which will be used for the resurfacing projects of 5th, 6th and Hiltop in 2021 and the City's match for the TIB Grant on Phase 1& Ilof the Division Street Resurfacing Project. The reallocation of a portion of property taxes from Parks to Streets off-set the shortfal! from the  and ended the year ina al healthier financial condition.  fuel taxi revenues and allowed us to rebuild the cash balance.  WATERISEWER FUND OVERVIEW  Revenues ended up at 10% above budget Expenses ended 5% below budget  Cash Balance increased 25%1 from the. Januaryb beginning balance  Highlights:  Water/Sewer fees were 9% more than what was projected. This is very good news, especially in light of the suspension of late fee assessments and disconnection for non- Water/Sewer new connection fees are well above budget - 150%. This is reflective oft the Delinquent Accounts: With the COVID-19 restrictions andi the suspension of latei fees there was a 20% increase in the number of outstanding accounts. The December, 2020 delinquent account balances are 48% higher than December, 2019. However, this represents less than 2% of the total amount billed in 2020 and delinquent accounts Alli inall, the measures implemented by Council had aj positive effect on thei financial health of the City: Dollars were saved by holding off on permanently filling the Police Chief position and not hiring Suspended replacement of non-essential equipment - bought 1 new police cari instead of2 Staff's diligence in monitoring their day to day expenses = 7% less than 2019 Reimbursement from the CARES Grant of $180,000 was allocated back to the funds where expenses occurred. This accountedi for a portion oft the ending cash balance increases. The collection rate for water/sewerisanitation fees held firm and were above projected budget even in light of the COVID-19 Pandemic - the suspension of disconnection for non-payment,  payment.  20 new single family residence building permits issuedi for the year  represent 7% of all accounts billed.  the additional positioni in the Public' Works Department.  citizens losing theirj jobs and businesses closing their doors. RECOMMENDATIONS MOVING FORWARD: Continue to evaluate and monitor expenses Support projects outlined int the 2021 Budget Continue to monitor revenues closely  Be grateful for our community the citizens of Ephrata have been extremely understanding and  supportive during this past year. They are much appreciated!    DATE: February 17,2021 ITEM: Items for Council Action  SUMMARY  1. The lease on the Fire Department's RICOH copy machine has expired. Thisi is on State bid and by going to Xerox the Fire Department is expecting to save approximately $45a 2. CStreet Sidewalk Project. Project completed in November 2020. All final paperwork has  month.  been received and approval is needed prior to releasing Retainage.  BUDGET: IMPACTS  1.+ +I-$2,000 per year for 5: years  2. N/A  Staff recommends acceptance and approval of all Items. Motion to. Authorize, Confirm, or Approve and Accept All Items.  ENABLING ACTIONS  lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Administrator Jeremy Burns February1,2021 Items for Council Action  To:  From: Date: Proceeding' Type: Subject:  Lease Agreement for) Xerox Copy! Machine Legislative History: February: 17,2021 None Council Approval  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: The lease on our current Ricoh copy machine has expired. This past machine was a refurbished unit. It provided the needed functions. 41 trays, copy, scan, fax, hole Discussion/Analysis: Move from Ricoh to Xerox. This will be a new machine and not refurbished, we hope to have fewer repair needs. Through the state contract this machine will meet the needs and be a little cheaper. No bid required as it is a State contract. We expect to save  punch, staple, booklet  approximately: $45 pern month.  Staff Recommendation: Council Authorization to enter lease agreement. Financial Implitations:*/-52,00, per year for 5 years  Attachments A.  lease Pricing Proposal  Page1of2    B. C.  Legal Review  Thet following documents are attached and subject to legal review:  Date Reviewed! by Legal Counsel N/A- State contract  Typec ofDocument  Title of Document  Page 2of2    Lease Pricing PROPOSAL Presentedt to EPHRATA, CITYOF ByF Robert! Michaelson On1 1/28/2021  xerox  State arLocal Govemment Negoliated Contradt:072808500  Solution lem  Product Description  Agreement Information  Requested! Install Date 2/15/2021  1.C8135T2( (XEROX C8135T2) Br Booklet Mk-2/3H Hp -1LineFax Monthly Pricing Item 1.C8135T2  Leasel Term: Purchase Option:  60r months $0.00  Lease MmmumPayment $147.24  Print Charges Volune Band Perl Print Rale  Maintenance Plan Features Consumable Supplies Includedf fora all prints Pricing! Fixedi for Term  Meter 1:Blacka and AII Prints White Impressions 2:Color Impressions  $0.0066 $0.0446  AIIF Prints  Total  $147.24  Minimum Payments (Excluding Applicable Taxes)  Allinformationi inthisp proposalis considered confidential: andis is fort thes sole usec ofE EPHRATA, CITYOF. lfyouw would liket toa acquiret thes solutiond describedi int this proposal, wev would beh happyt toc offer a) Xerox order agreement. Pricingis  subjecti loc credita approval andisv validi until 2/27/2021. Fora any questions, please contact mea al 907)953-6181  WSX57340 01/28/2021 15:00:14  Confidenlial Copyrighto 2008) XEROX CORPORATION. Allrightsreserved.  Page 10f1    EVHA  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike' Warren, City! Manager  To: From: Date:  Bill Sangster 2/11/2021  Proceeding Type: Council Meeting Subject: CStreet Sidewalk Project First Presentation: Second Presentation: Requested Action:  Legislative History:  Place on Consent Agenda as' "Accept Project as Complete' -  Staff Report Summary The CStreet Sidewalk Improvements was Completed in November of 2020. All the final paperwork has been received. Approval is needed by Council so the Notice of  Completion can be sent to the State Agencys prior to releasing Retainage.  Discussion/Analysis  Staff Recommendation: Approval Financial Implications Attachments A. B.  Page 1of2    DATE: February 17,2021 ITEM: City Administrator's Report  SUMMARY BUDGET IMPACTS  1. Council member term expiration- The following members ofthe City Council have terms expiring in 2021---Mayor Bruce Reim, and Council Members Sarah McDonnell, Mark  Wanke, and Matt Moore  I. N/A  lfyou have any questions, concerns, or require additional information; please contact me prior t0 the meeting.    2021 Primary Election - Key Dates  Last Day to file Resolutions Candidate Filing  May 14, 2021 May 17. May 21, 2021 May 28, 2021 May 24, 2021 June 18, 2021 July 14,2021 July 14-16, 2021 August 3, 2021 August 17,2021 August 20, 2021  (RCW 29A.04.330) (ifi in the primary) (RCW: 29A.24.131) (RCW/29A.40.070) (RCW/29A.04.311) (RCW 29A.60.190) (RCW 29A.60.240)  Candidate Statements/Photos Due Candidate Withdrawal Deadline Primary Military/Overseas Ballots Mailed Primary Ballots Available Primary Ballots Mailed Primary Election Day County Certifies Primary Election State Certifies Primary Election  2021 General Election . Key Dates Candidate Statements/Photos Due Last Day to File Resolutions General MilitarylOverseas Ballots Mailed General Ballots Available General Ballots Mailed Geneal Election Day County Certifies General Election State Certifles General Election  August 27, 2021 August 3, 2021 September 17, 2021 October 13, 2021 October 13-15, 2021 November 2, 2021 November 23, 2021 December 2, 2021  (if not in primary) (RCW/29A.04.330) (RCW: 29A.04.070 (RCW 29A.04.330) (RCW 29A.60.190 (RCW 20A.60.250  This gulde is for informational purposes only and does not supersede local, state, or federal laws. RCW. WAC, and county  code notations are offered as ar reference for additional research only.    Published on wwpacwagovmtps/PMwwPocwagoA Who must file aj personal financial affairs statement?  Home>  Ac candidate running for an officei in aj jurisdiction with atl least 2,0001 registered voters (candidates inj jurisdictions Elected officials andi individuals appointed to fill unexpired terms inj jurisdictions witha at least 2,000 registered  with fewer voters filei ifthey raise or expect tor raise atl least $5,000),  voters State agency directors  Members of certain state boards & commissions as set forthi inl RCW 42.17A.705(4) Legislative and gubernatorial professional staff State 4-year university & college presidents, regents, and trustees Community college district & campus presidents and trustees  Technical college trustees Charter school directors When are. reports due?  Candidates file within two weeks of] becoming a candidate.  Ani individual appointed to] position required to file must file thei initial report within two weeks ofthe Officel holders file annually, by April15, for as long as the person holds office. A1 final report is filed oncet the  appointment. person leaves office. Where doIfile PDCreports?. All filers submit their reports tot the PDC. What is the' "reporting period?"  King, Pierce, and Snohomish Counties and the City of Seattlel have enacted and enforcel local filingr requirements. Get more  information. :  Ify youa are a candidate, your reporting period is thej previous 121 months from the date you are: filingt thel F-1.Ify you are newly appointed to an elected office ors state appointive office, your reporting period ist thej previous 121 months from your effective appointment date. Ify you are an annual filer, your reporting period ist thej previous calendar year. The electronic filing application will determine the correct filing period for youl based onj your answers to thei initial questions. I'm running for a volunteer office. Why doI have to provide suchi in-depth, personal information?  Washington's disclosure! laws, including the F-11 filing requirement, were enacted by voters through thei initiative process. The F-11 basically serves as a conflict ofi interest statement. Completing it allows yout the chance to review your assets and property holdings each year so that your might be aware when conflicts arise. Ita also allows the public an opportunity to  review whether officials might appear tol have conflicts. Will my report be available online? Can Ihave thet filing requirement waived?  Yes. F-1s filed after Dec. 31,2019, are available on the PDC website. Older F-1s are provided upon request.  Not entirely. Thel Public Disclosure Commission may modify the reporting requirements to exempt you from completinga particular section(s) of the report, ifit decides that thel law works a' "manifestly unreasonable hardship on the filer" and the modification will not frustrate thej purposes" oft the disclosure law.1 Requests for modification typically come. from filers who have a personal: safety concern: and wantt to exclude their) primary residence's location, or filers who are partners in or owners ofa al business who would face a competitive disadvantage by disclosing the names of1 their business customers. Answers to common questions about modifications. are available here. Filers also should consult the reporting modification  standards and our guidet to selecting the correct reporting modification application.    DoIt have to file electronically?  Yes. As ofl May 2019, statel law requires electronic filingy when thel PDCI has made an efiling option available.  Are there common mistakesI want to avoid? during thei reporting period.  Liste each reportable investment, stock, mutual fund, 401K profit sharing plan, etc. that you owned at any time Furthermore, itemize the holdings ofi investment accounts, such as IRAS, 401K] plans, deferred compensation  accounts, etc., ifyour made thel buy and sell decisions for the account.  Never include account numbers.  Indicate the Commission has granted you al reporting modification or you are eligible for the principal residence exemption: ifneither apply. F-1 statements that attest to either will bei flagged for review by PDCS staff.  I'm aj judge. DoIH have to report myl home address?  Itisi important to1 remember that only those addresses associated with) properties owned by thei filer or their immediate family members are disclosable. Ifthe propertyi is aj principal residence, there may be some circumstances: in which the exact location does not need tol be reported. Ifaf filer or theiri immediate family member isj judge, prosecutor or sheriff, thel law allows reporting a city or town and type of residence in lieu of the address ofa aj principal residence.  Where is the F-1A (short form)?  The PDC's new electronic filing application replaces thel F-1A, which wasi intended to assist filers with no or minor changes to their financial information. This system will save. your information, allowing you to returni in subsequent years, review and Ihave a reporting modification that exempts me from reporting clients of my business or organization. How do I indicate Ify your modification exempts youi from reporting ALL clients of thel business or other organization, answer "no" to the question "Did (your business or organization): receive any reportable payments of $12,000 or more. between] January 1,2019, and December 31,2019, from a) business customer?" Ify you are required tol list SOME of the clients, answer' "yes" and complete thei information for those clients for whom thei modification applies. If your modification also exempts you from reporting other governmenta. customers, you will follow the same reporting method described above for business  editi iti ifr needed, and certify again that it remains correct.  that?  customers.  Source URl-htps/www.pdcwagpwprint-ngereperungperona-inancal-information