EPHRATA CITY COUNCIL  NANVORBRICERENI KTILEEN. MISTOT.S ARA  IA  PRO-TENI WILINMCOE  -. MILLARD.  MAITNOORI. TONY MORAMIARK WANKE CITV NDMINIIRVIOR IKE W: ARREN AGENDA FOR 15 APRIL 2020  ZOOM CALL IN--DIAL: INPHONE NUMBER 415-762-9988, follow prompts  City of] Ephrata Meeting ID: 642-397-7833  7:00PM  REGULAR: SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of Meeting: NO 6. Presentations:  5. Additions or corrections to published Agenda  II  CONSENT AGENDA  1. Approval ofClaim Fund Bills and Checks Issued 2. Approval of Council Minutes: 4 March 2020 3. Approval of Special Event Application:  III STAFF.COMMITTEE. & AGENCY REPORTS  1. Ephrata Parks and Recreation- - Bold reopen essential child care  IV CLOSED RECORD DECISIONS IRCWCHAPTERSS 36, 42: OPENPUBLICINFUT) NOTP PERMITTED)  BILLS: McDonnell, Wanke, Moore    V  PUBLICHEARINGS  VI ORDINANCES & RESOLUTIONS  1. Resolution NO: 20-008 --Coronavirus Response. Act (Leave)  VII ITEMS FOR COUNCIL CONSIDERATION  1.E Extending Resolution NO: 200-006 to April31,2020  VIII CITY ADMINISTRATOR REPORT  BILLS: McDonnell, Wanke, Moore    CITY COUNCIL MINUTES  March 18, 2020  City Council oft the City of Ephrata, Grant County Washington met in regular session on March 18, 2020. The meeting was called to order at 7:00 p.m. by Mayor Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council  Bruce Reim.  members Mark Wanke, Matt Moore, Valli Millard, Sarah McDonnell, Tony Mora and Kathleen Allstot. City Administrator Mike Warren, City Attorney Katherine Kennison/Anna Franz, Community Development Director Daniel Leavitt, Public Works Director Bill Sangster, Community Relations Director Traci Bennett, Interim Police Chief Erik Koch, Fire Chief. Jeremy Burns and City Clerk/Finance Director Leslie  Staff Present:  Trachsler.  Council member Allstot joined the meeting telephonically.  Pledge of Allegiance was said.  No public signed up to speak. This meetingi is not being recorded.  Agenda: Agenda was amended adding items 1,2 and 3 to Section VI Ordinances and Resolutions. Motion to approve amendments to the agenda. (m/s Millard/Wanke)  Motion carried. Presentations: None  Consent Agenda: Motion was made to approve consent agenda. (m/s  Mora/McDonnell) Motion carried. Items on the consent agenda are as follows:  Claims #915701 through #91623 in the amount of $137,346.43 VOIDED Claim #46483 in the amount of ($70.13) Claim #91569 in the amount of $70.13  Manual Claims #86032020, 87032020, 88032020, 89032020 in the amount of  $3,027.39    Electronic Fund Transfer in the amount of $19,822.21 Minutes of the March 4, 2020 Council meeting Approval of Special Event Applications:  Easter Egg Hunt on April 11at Lions Park from 12:00 p.m. to 2:00 p.m. Rotary Youth Parade on June 11th from 5:00 p.m. to 7:30j p.m. downtown Autism Awareness Walk on May 16"h at CS Street Courthouse/1s Avenue REII Mountain Bike Photo Shoot on March 18h on Beezley Hill Bike  corridor  SW/Division Street from 8:00 a.m. to 4:30 p.m. Trails from 7:00 a.m. to 2:00 p.m.  Public Hearing - Water Use Efficiency (WUE) Goals: Mayor Reim opened public hearing at 7:01 p.m. Director Sangster reported that this hearing is to gather input regarding the Water Use Efficiency Goals that will be part of the Water Comp Plan. The  current goals included are: Supply Side: Demand Side:  o Maintain distribution system leakage below 10 percent  Reduce average residential per capita use. Currently at 484 gallons per day per ERU to a level of 465 gallons per day per ERU or less over the  next 6 years Notify customers of high meter reads Water conservation rates  Educate customers thru annual Consumer Confidence Report (CCR)  There being no public comment, Mayor closed public hearing at 7:02 p.m.  Resolution 20-006 - Compensation for Employees in response to COVID-19: Mayor Reim advised Council that inl light of the health crises currently facing the Nation, staffis recommending Council establish policy whereby regular employees who are ready, willing and able to work but for health and safety reasons are precluded from doing sO Mayor Reim reported that there is al lot ofe expectation on the state and federal level on how to deal with employees during a required 14 day quarantine. He advised that City Hall closed to lobby traffic today to limit staff exposure. City Hall staff will split into two crews to ensure continuous operations. This policy isi intended to be short term, however will be periodically reviewed to return operations back to normal as soon as Motion to approve and accept Resolution 20-006 regarding compensation for employees during certain emergency health crises and other matters relating thereto. (m/s  would receive their normal compensation.  possible. Impacts to the budget will be monitored closely.  Coe/Moore) Motion carried.  Resolution 20-007 Ratifying Mayors Proclamation Declaring a State of Emergency: Mayor Reim advised that the evolution of the novel coronavirus (COVID-19) has been    identified by the CDC as having a' "very high" potential public health threat both globally and in the United States. Already there are over 1012 confirmed cases in Washington State and 52 fatalities with 7 confirmed cases in Grant County. On February 29,2020 Washington Governor, Jay Inslee, declared a public health emergency for COVID-19; on March 12th Grant County Health Officer proclaimed a countywide public health Mayor Reim reviewed the emergency protocols enacted by this Proclamation. This Proclamation will expire on April, 28, 2020 unless further extended by formal action of Motion to accept and approve Resolution 20-007 Ratifying Mayor Reims Proclamation Declaring a State of Emergency. (m/s Mora/Moore) Motion carried. Ordinance 20-01- Suspending Late Fees and Utility Terminations and Declaring an Emergency: Mayor Reim advised Council that in light of the COVID-19 Pandemic facing the Nation and the declaration by the Governor a State of Emergency, he is recommending a temporary suspension of late fees on utility accounts and delaying termination of service for non-payment and declaring an emergency. Council discussion regarding payment arrangements and the need to go beyond the intended 61 months. Staff will provide payment arrangements and work with customers to get caught back up. The Ordinance will be reviewed at the end of 6 months and if Motion to approve and accept Ordinance 20-01 temporarily removing the charge of late fees on utility accounts; delaying termination for non-payment; and declaring an Annual Section 125 Renewal: Each year the City is required to adopt the IRS Section 1251 Flexible Benefit Plan. This Plan allows employees to elect to deduct benefit premiums from their gross earnings for qualified out-of-pocket or unreimbursed medical Motion to authorize administration to execute Section 125 Flexible Benefit Plan. (m/s 2020 Lodging Tax Advisory Committee (LTAC) Report: Council member Wanke reported that the LTAC committee held an emergency meeting to re-evaluate the application for Tourism funds from Mike Scellick for K2 in the Park project. Originally he asked for $10,000 which the committee denied. He was able to raise most of the funds needed and revised his application for $1,000 to complete his project. Committee Member Boruff and award recipient, offered to defer $1,000 from his 2020 award to the  emergency.  Council. Council discussion.  necessary Council could extend it.  emergency. (m/s Wanke/McDonnell) Motion carried.  expenses.  Moore/McDonnell) Motion carried.  K2 project which to committee approved.    Motion to approve the amended 2020 LTAC allocation of' Tourism funds. (m/s Authorize contract for Gray & Osborne for Chlorination Design: Sangster advised that this work is being required by the Department of Health under a Correction Order, is part of the Water Comp Plan and the design is required before we can move forward with Motion to authorize administration to execute contract with Gray & Osborne for the design of the chlorination system. (m/s Millard/Coe) Council discussion, motion carried. Authorize contract for Gray & Osborne for Design of Division Street Rehab Phase II: Director Sangster advised that this project is for the design of Phase II of Division Street. Phase Iwill bei in the construction phase this year. He tried to get the two projects tied together, but sO far no response from TIB on that front. Motion to authorize administration to execute contract with Gray & Osborne for the design of Division Street Rehab Phase II Project. (m/s Moore/Wanke) Motion carried. Accept Basin Street Water Project: Director Sangster advised that this project is complete and is currently being used by the City. Any potential issues on this job could be addressed in the 2 year warranty period which begins once Council accepts the Motion to accept the Basin Street Water Main replacement Project. (m/s Moore/  Mora/Moore) Motion carried.  the project. Contract for design is $13,700.00.  project. Council discussion ensued. McDonnell) Motion carried. City Administrator Report: Budget Report:  Sales Tax Evaluation - Sales tax has continued to be at a historic high, however we will be cautiously watching what the next few months bring as the Coronavirus Pandemic has created major economic waves. Budget to Actual - Revenues are 6% below and expenses 7% below budget. CityofE Ephrata Pandemic Procedure: Mayor Reim reviewed with Council the Emergency Proclamation. Motion to approve the Proclamation declaring an Emergency for the COVID-19 Pandemic. (m/s Moore/Millard) Motion carried. Council member Wanke advised Council the scheduled meeting of the Grant County Association of Cities for next week has been canceled. Reporter Randy Bracht inquired about scheduled events; are they still proceeding? Events are being monitored on a case by case basis. At this time we know for sure that  Sage-N-Sun and Chief for a Day have been cancelled. There being no further business meeting adjourned at 7:32 p.m.    Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    MOSVO  Parkks and Recreation: Department  TO: RE:  Mike Warren, City Administrator  FROM: Traci Bennett = Parks and Recreation DiraorB  DATE: April 8, 2020  BOLD Program  Effective May 4, 2020 the Ephrata Recreation Department will be reinstating the BOLD program as an essential child care service. Due to all Washington State public schools closing their doors for the 2019-2020 school year, Iwould like to establish our BOLD program as full time 6 weeks  earlier than the normal schedule.  www.ephratorg  recrentiontephrata.org    City Council Report Parks and Recreation  EPHRATA PARKS & RECREATION PAST ACTIVITY: 1. Parks Commission:  April 8,2020  a. March meeting No meeting due COVID-19  2. Recreation/Communiy Programming:  a. Cancelled and postponed all recreation activities and program due to COVID-19 b. Working remotely on alternative summer programs and activities Continuing administration for Parks and Recreation Department d. Working to begin BOLD child care in May for essential workers  3. Parks:  a. All play structures shut down due to COVID-19 b. Bathrooms not opened due to COVID-19  4. Public Relations/Tourism:  a. Chamber of Commerce Board - Cancelled due to COVID-19 b. Meeting with Columbia Basin Foundation - Cancelled due to COVID-19 a. All special events for April cancelled due to COVID-19 a. Developing alternative summer programs and activities b. Assisting front utilities customers accepting payments  5. Special Events: 6. Recreation Supervisor:  7. Splash Zone: FUTURE GOALS/ACTMVITY:  a. 2020 Splash Zone season on hold  1. Continuing administration for the Department 2. Continuing to work remotely with and support various community groups 3. Develop a park reservation system 4. Develop new recreation programs and activities fors summer 5. Develop tree replacement program 6. Seeking alternative programs for summer 2020    DATE:  April9, 2020  Department: City Clerk/Finance  Past Activity  Continue to support other departments and commissions Monthly duties as assigned Work with new City Administrator on transition Prepare for 2019. Annual Financial Report Attend WMCA Conference in Yakima- CANCELLED due to Attend Annual Financial Reporting Workshop- - Conducted remotely as 4-21 hour webinars due to COVID-19 Attend WPTA Conference in Chelan - CANCELLED due to Accepting applications internally for Police Records Manager Accepting applications for Police Chief-I POSTPONED Accepting applications for Utility I-Public Works Rover- Prepare 2019. Annual Financial Report  COVID-19 COVID-19  POSTPONED  Future Activity  Normal monthly duties Monthly Balancing of: all financial transactions Prepare and submit monthly tax reports Monitor revenueslexpenses of the City Monitor Budget Attend all Council Meetings Initiate Legal Publications as required Provide and monitor requests for Public Records Monitor Records retention/desiuction End of Month Payroll process Monthly/Quarterly PR Reports Address Human Resource issues Support staffin their daily operations Support City Administrator t0COVID-19 suspended due to COVID-19  Monthly Civil Service Commission meetings suspended due Attend LEOFFIDisabiliy Board monthly meetings - Working on 2019. Annual Financial Report remotely from home Working with Mayor/Administrator on COVID-19 related issues Completed internal appointment ofal Police Records Manager, Elizabeth Kallstrom will begin her new duties on May 1, 2020. Staffist tracking their time during the "Stay Home" orderi in the event therei is the opportunity to recover those costs as well as Other non-essential spending has been frozen as per Council  Budget Concerns  any expenses related to COVID-19.  direction.    Other Issues  COVID-19- - City Hall staff has dividedi into two work crews. Each crew being able to cover essential services to maintain operations and working a 10 hour shift. Crew 1 works Monday- Wednesday; Crew 2 works' Thursday-Friday: and the next week they switch days. When at all possible, those who are able, are monitoring emails and work remotely from home. On April 2nd, we had a pump failure on' Well# #3. This Well services Grandview: Heights andi is one of two pumps that covers this area. This failure has resulted in the complete shut down of Well #3 and consititues an emergency.    City of Ephrata Permits Issuer Issue Date Owner  Department of Planning and Building  Mar-20  Fee (less State Fee)  Permit Parcel  Contractor  Location  Work Done Valuation  20-035 141234008 3/4/2020Jon Reynolds Jon Reynolds 1050 Sage Rd Garage  $ 66,796.92 $ 688.56 2,000.00 $  20-036 140387000 3/3/2020Hush LLC  Hush LLC  601 Basin NW HVAC  $ $ $  53.50  Covered Porch & ReRoof Fruit & Veggie Prep Egress Framing for 2 Bathroom  John  20-037 130538017 /42020Montgomery Brian Schoo 2361 Basin swSteps 20-038 131522000 3/2/2020Jessica Botello Artisan Const. 83KNE  5,023.20 $ 179.25 1,000.00 $  58.05  Elite  20-041 140164000 3/6/2020/Safeway  Contracting 1150 Basin! SW Station  $ 55,500.00 $ 418.23 2,000.00 $ 107.25  20-042 130767000 3/6/2020Tristan Murray Tristan Murray 318 2nd SW Window $  H&H Steel Buildings Dircios  20-043 140137000 3/6/20205WENCO  1299 AStSE bathrooms $ 25,000.00 $ 588.13  20-045 140302106 3/11/2020Jeovani Dircio Landscaping 31Apple Lane Addition $  900.00 $ 327.27 1,000.00 $ 1,000.00 $ 1,300.00 $  Jason & Heather Jason &  20-046 131274000 3/5/2020Wilson  Heather Wilson 171EStSE Fence  $ $ $  11.85 11.85 11.85  Dircios  20-047 140307106 3/5/2020leovani Dircio Landscaping 31 Apple Lane Fence 20-048 140855000 3/6/2020Thonna Bodi Thonna Bodi 226CNW Fence  Windows, new carpet shower & sheetrock FEMA Room Waterline/P  The Brickhouse, The Brickhouse The Brickhouse, The Brickhouse  20-049 130902000 3/9/2020LLC 20-050 130902000 3/9/2020LLC 20-052 140124710 3/3/2020/Alderbrok  LLC LLC  19FNW 19FNW 1215 Vakima Utility  paint FEMA $ 40,000.00 $  38.00  $ $  1,400.00 $ 193.80 2,000.00 $ 167.00 $ 22,000.00 $ 5,927.49 1,000.00 $ 1,000.00 $ 2,622.00 $ 1,700.00 $ 300.00 $ 3,000.00  20-051 140206000 3/9/2020/Phyllis Dable Phyllis Dable St  Alderbrook 1013 7thNE SFR  20-053 130624000 3/9/2020Willam Coley William Coley 228 Statter lumbing $  37.50 38.00 11.85 11.85 38.00 $75.00  275 Columbia Sewer  20-054 130607000 3/10/2020Francis Reeves Francis Reeves Circle  repair  $ $ $ $  20-055 130694000 3/12/2020Troy Porter  Troy Porter 269 Patrick Fence  20-056 140124647 3/18/2020Pedro Howard Pedro Howard 907 8th NE Fence 20-057 140801000 3/20/2020Susan Couture Susan Couture 605DSW Sidewalk $ 20-058 140814000 3/20/2020Richard, Stevens Richard Stevens 780 Parkway iveway  Sidewalk/Dr Pole  20-059 131653000 3/24/2020Roy Downes Luh Const.  276 Park Place Building $ 18,000.00 $ 229.53    20-060 131202000 3/24/2020Brandy Searcy Brandy Searcy 148 GSE  Fence Sewer Main  $ 1,000.00 $  11.85  20-062 130286000 3/26/2020Two Old Guys Two Old Guys 226 2nd Ave N'Plumbing $ 6,713.81 $ 57.30  20-065 130112000 3/27/2020Tammyl Mort Basin Refrig. 1523CSW Repair 20-066 140124722 3/30/2020Aaron Bilodeau Pachecos Lawn 11078thN NE Fence  $ $  7,000.00 6,400.00 > 275,655.93  $175.00 $11.85 $9,479.81    04/02/20 08:36  Ephrata Police Department  643 1  Law Incident Total Report, by Offense Codes  Page: 1 6 2 3 13 1 18 1 11 1 2 5 25 1 1 2 1 1 2 2 7 1 3 1 16 5 5 2 25 3 12 4 6 1 3 4 2 10 10 10 5 2 6 7 3 1 2 1 5 1 2 2 3 1  Offense Code 911H AAON ABAN ADMN AINT ALAR ANCR ANPR AOFF ARST ASIM ASST ATMV ATOP BNFE BRAF BRUE CDIS CHAN CINT CITA CMIS CSPO CSPP DAL DAMA DBAR DBOD DCON DUI DWSR EXPA FAMF FORG FRAU FRNR FSCG GANG GRAF HARR INTP JRUN JUVP LFPR LMUI LOCK LOIT MEDI MPER MPRM NC NEGL NOIS PANH  Description 911 Hang-up calls Adult Abuse or Neglect Abandoned Vehicle Administrative Assault, Intimidation Alarm Animal Cruelty Animal Problem Alcohol Offense Arrest Assault, Simple Agency Assist  Total Number  Attempt Theft From Motor Veh ATTEMPTED THEFT OF PROPERTY Burglary, Non-res, Forcibl Ent Burglary, Resid, Att Forc Ent Burglary, Resident, Unlawf Ent Citizen Dispute Child Abuse or Neglect Custodial Interference Citizen Assist Criminal Mischief Controlled Supstance/Posession Controlled Subst Poss Para Dog Running at large Damage Dogs Barking Dead Body Disorderly Conduct DUI Alcohol or Drugs Driving While suspended/Revoke Extra Patrol Family Fight Forgery/Counterfeiting Fraud Fraud - NON UCR REPORTABLE Fraud - Swindle, Confidence Gm Gang Related Incident Graffiti Harassment Intoxicated Person Juvenile Runaway Juvenile Problem Lost and Found Property Loud Music Residence or Vehicle Lockout Loitering Medical Problem Missing Person Mental Health Problem Not Classified Neglect Noise Problems Panhandling    04/02/20 08:36  Ephrata Police Department  643 2  Law Incident Total Report, by Offense Codes  Page: 4 1 1 1 50 2 2 1 10 1 31 2 3 7 9 19 2 2 4 3 9 3 438  Offense Code PARK PSP ROMC SOFF SPC STLK SUIA SUIC TAPD THRT TOFF TPBD TPMV TPOT TPSH TRES TVAU VAND VCO WARR WELF WOFF  Description Parking Problem Possess Stolen Property Robbery/Other Weapon, Misc. Sex Off, Forcible Fondling Suspicious ersom/Circumstance Stalking Suicide Attempt Suicide Traffic Accident, Property Dam Threats Traffic Offense Theft, Property, Building Theft, Property, From Mtr Veh Theft, Property, Other Theft, Property, Shoplifting Trespass of Real Property Theft, Vehicle: Automobile Vandalism/Destruct/Damage Prop Violation of Court Order Warrant Welfare Check Weapons Offense  Total Number  Total Offenses:  Report Includes: All agencies matching 'EPPD' All offenses observed All offenses reported All offense codes All location codes  All dates between 00:00:00 03/01/20" and 23:59:59 03/31/20  *** End of Report tmp/FPtJoIoVI-EplwEisr.r3.    DATE: April15,2020 ITEM: Ordinances & Resolutions  SUMMARY  1. Implementing Leave Authorized by the Families First Coronavirus ResponseAct. This Resolution establishes emergency paid sick leave for up to 801 hours relating to  COVID-19 epidemic. N/A  BUDGET MPACTS  RECOMMENDATION Staffrecommends acceptance and approval ofa all Items. ENABLING ACTIONS Motion to. Authorize, Confirm, or Approve and Accept All Items.  lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    RESOLUITIONNO200S  A RESOLUTION ESTABLISHING POLICIES AND PROCEDURES FOR IMPLEMENTING LEAVE AUTHORIZED BY THE FAMILIES FIRST CORONAVIRUS RESPONSE ACT.  WHEREAS, on February 29, 2020, the Governor of Washington State issued Emergency Proclamation 20-05, declaring a state ofe emergency in all Washington counties due to the existence WHEREAS, on March 18, 2020, the United States Congress approved and the President signed HR 6201, the Families First Coronavirus Response Act (FFCRA), which requires employers to provide paid leave as a result of quarantine and closures related to the COVID-19 pandemic; and WHEREAS, the City of Ephrata provides paid time off and other state mandated leave paid leave benefits to eligible employees to be used for, among other purposes, recovery from illness and care WHEREAS, the City of Ephrata desires to provide policies and procedures forimplementing! leave NOW THEREFORE, be it resolved by the City Council of the City of Ephrata, Washington, as Section 1. Adoption of Emergency Paid Sick Leave. All City employees shall be eligible for Emergency Paid Sick Leave, subject to the terms and conditions set forth in this Resolution. 1.1 Full-Time Employees: All regular full-time employers (regularly scheduled to work forty (40) hours or more per week) are eligible for up to eighty (80) hours of Emergency Paid 1.2 Part-Time Employees: all regular part-time employees (regularly scheduled to work less than forty (40) hours per week) are eligible for up to forty (40) hours of Emergency Paid Sick Leave or the equivalent of two weeks of leave based upon the employee'sregular 1.3 Eligible Uses of Emergency Paid Sick Leave: an employee is authorized to use  and spread of the novel coronavirus (COVID-19); and  for family members; and authorized by the FFCRA.  follows:  Sick Leave.  part-time work schedule.  Emergency Paid Sick Leave for the following reasons.  1.3.1 The employee has tested positive for COVID-19 or is experiencing any of the common symptoms of COVID-19, including fever, cough, or shortness of breath  ("Common Symptoms").  1.3.2 The employee resides with aj person who has tested positive for COVID-19 ori is  exhibiting any of the Common Symptoms.    1.3.3 The Employee is subject to a federal, state, or local COVID-19 quarantine or 1.3.4 The Employee has been advised by a health care provider to self-quarantine due 1.3.5 The Employee is caring for an individual who is subject to a federal, state, or 1.3.6 Employee is caring for an individual who has been advised by a health care 1.3.7 Employee is caring for employee's minor child due to closure of the child's school or unavailability of the child's childcare provider due to COVID-19.  isolation order. toCOVID-19.  local COVID-19 quarantine ori isolation order. providertos self-quarantine due to COVID-19.  1.4 Procedures for Emergency Paid Sick Leave.  1.4.1 Ane employee that experiences any Common Symptoms while at work fort the City must immediately inform their supervisor and leave the City. In such case, the employee shall receive paid sick leave as set forth in Section 1.4.2. An employee that experiences the Common Symptoms prior to reporting to work at the City, orwho resides with aj person that exhibits the Common Symptoms shall not report  to work and shall call their supervisor as soon as possible.  1.4.2 An employee that reports experiencing Common Symptoms or tests positive for COVID-19, or who resides with a person who exhibits the Common Symptoms or tests positive for COVID-19, will be required to remain at home or under prescribed care until seventy-two (72) hours after the Common Symptoms resolve and at least seven (7) days after Common Symptoms first appeared (and subject to additional requirements imposed by the Center for Desease Control (CDC) or state or local health departments), or, if under medical care, until medically cleared to return to work at the City. For regular full-time employees who are absent from work due to conditions as set forth in this section, the first eighty (80) hours of leave shall be counted as and charged to Emergency Paid Sick Leave. For regular part-time employees who are absent from work due to conditions as set forth in this section, the first forty (40) hours (or other amount of time allowed to reach two weeks of time off based upon the employees work schedule)ofleave: shall be counted as and charged tol Emergency! Paid SickLeave. Any absence in excess of what is covered by Emergency Paid Sick Leave will be charged to paid sick leave or other available paid leave (ifany) as set forth in City  Personnel Policies.  1.4.3 Emergency Paid Sick Leave shall be applied or compensated in the same manner and at the same. rate as paid sick leave. However, there shall be no cash out value associated with Emergency Paid Sick Leave if an employee leaves or otherwise    separates from employment with the City during the period of availability as set 1.4.4 In the event the need for use of Emergency Paid Sick Leave is foreseeable (i.e. due to closure of school or daycare) the employee must provide reasonable advance notice to their supervisor oft the need to take Emergency Paid Sick Leave. Ift the need is not foreseeable, the employee must notify their supervisor as soon  forth in this Resolution.  as possible after the need for leave is known.  1.4.5 Emergency Paid Sick Leave benefits set forth in this Resolution shall be available until December 31, 2020, unless extended by the City Council. Any unused Emergency Paid Sick Leave shall be forfeited and will not be paid upon termination or separation of employment or converted to any other leave benefit. Emergency Paid Sick Leave is not eligible for donation to other City employees. 1.4.6 The Emergency Paid Sick Leave authorized pursuant to this Resolution is intended to meet the requirements set forth in the FFCRA, and is not to be provided as a further or additional benefit. The availability of Emergency Paid Sick Leave is limited to preventing or containing the spread of COVID-19, and  does not cover absences for any other reason.  1.4.7 The City may require an employee who uses Emergency Paid Sick Leave to provide certification that the Emergency Paid Sick Leave was used for a proper purpose as set forth in this Resolution. Any absence that isi improperly charged to Emergency Paid Sick Leave will be charged to the employee's paid sick leave or other available paid leave (ifany), or, ifno other paid leave is available, as unpaid  leave.  Section 2. Adoption of Expanded Federal Family Medical Leave Act (FMLA) Protections. City employees shall be eligible for protected leave for COVID-19 related childcare reasons under the expansion of the Federal FMLA ("Expanded FMLA Childcare Leave"), subject to the terms and 2.1 Eligible Employees: All employees who have been employed for at least thirty (30) days 2.2 Eligible Uses of Expanded FMLA Childcare Leave: an eligible employee is entitled to take up to twelve (12) weeks of protected leave if the employee is unable to work (or telework if available) based on a need to care for a child under age eighteen (18) due to closure of the child's school or unavailability of the child's childcare provider due toa public health emergency. A public health emergency means an emergency with respect  conditions set forth in this Resolution.  are eligible to received Expanded FMLA Childcare Leave.  toCOVID-19 declared by a federal, state, or local authority. 2.3 Procedures for Expanded FMLA Childcare Leave.    2.3.1 The first ten (10) days of Expanded FMLA Childcare Leave are unpaid but employees are allowed to use accrued paid leave or Emergency Paid Sick Leave  at the employee's election.  2.3.2 For Expanded FMLA Childcare Leave beyond the first ten (10) days, the employee shall receive 2/3rds of the employee's regular pay. Pay is calculated based on the number of hours the employees would otherwise be scheduled to work. However, there shall be no cash out value associated withl Expanded FMLA Childcare Leave if an employee leaves or otherwise separates from employment with the City during the period of availability as set forth in this Resolution. 2.3.3 Employees must submit a request for Expanded FMLA Childcare Leave in advance where the need for use of Expanded FMLA Childcare Leave is foreseeable or as soon as possible after the need for leave is known.  2.3.4 Expanded FMLA Childcare Leave benefits set forth in this Resolution shall be available until December 31, 2020, unless extended by the City Council. Any unused Expanded FMLA Childcare Leave shall be forfeited and will not be paid upon termination or separation of employment or converted to any other leave benefit. Expanded FMLA Childcare Leave is not eligible for donation to other  City employees.  2.3.5 The Expanded FMLA Childcare Leave authorized pursuant to this Resolution is intended to meet the requirements set forth in the FFCRA, and is not to be provided as a further or additional benefit. The availability of Expanded FMLA Childcare Leave is limited toj preventing or containing the spread of COVID-19,  and does not cover absences for any other reason.  Section 3. Use of Existing, Accrued, Paid Sick Leave. Employees may use accrued paid sick leave for a leave of absence during the COVID-19 emergency if the employee meets the criteria for  persons at al higher risk for severe illness with COVID-19: 3.1 Employee is 60 years old or older;  3.2 Employee has an underlying health conditions (diabetes, heart disease, lung disease); or  3.3 Employee is otherwise mmunocompromised.  Use of sick leave for this purpose shall be subject to City policies regarding the use of sick leave. Section 4. Ifany section, sentence, clause or phrase of this Resolution should bel held tol be invalid or unconstitutional by a courtofcompetent, jurisdiction, such invalidity or unconstitutionality. shall not affect the validity or the constitutionality of any other section, sentence, clause or phrase of  this Resolution.  Section 5. Effective Date. This Resolution shall be effective April 2, 2020.    Section 6.1 Expiration Date. This Resolution and all leave provided herein shall expire onl December  31,2020.  PASSED by the City Council of the City of Ephrata on this 25th day of March, 2020.  Bruce Reim,  A  ATTEST:  Rub:All. Leslie Trachsler, Finance Director    DATE: April15,2020  ITEM: Items for Council Consideration  SUMMARY  1. Extending Resolution, NO 20-006 through April 31, 2020  This would extend the current work schedule though the month ofA April. Currently the staff has spliti into two groups, working separate shifts to maintain services int the event  that one shift is affected by COVID-19  BUDGET IMPACTS  N/A  RECOMMENDATION Staffrecommends: acceptance and approval of alll Items. ENABLING ACTIONS Motion. to. Authorize, Confirm, or Approve and Accept All llems.  Ifyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    TUESDAY 31 MARCH, 2020 NEWS RELEASE  EXTENDED CITY HALL CLOSURE  FROM: MAYOR BRUCE EMADMINISTRATOR M. WARREN/ (509) 754-4601  FOR IMMEDIATE RELEASE CORONAVIRUS (COVID-19) CONTINUED CITY HALL CLOSURE  As you all know we have been on an alternate schedule for a couple ofweeks. In addition, we have had our offices closed to the public to restrict any unnecessary contact with members of the public. We have done this in support ofthe Governor's Proclamation closing all non-essential businesses and in the interest of Social Distancing. The Governor's Proclamation ends April 6th at midnight Yesterday the President announced that he was extending his order for Social  unless he chooses to extend the time frame.  Distancing through the month of April, 2020.  Mayor Reim has given direction to extend our current schedule and office closures until April 30, 2020. This will correspond with the President's Order and with the number ofconfirmed Coronavirus cases increasing in both Grant County and Ephrata with each passing day. It makes sense that we continue to exercise caution in an effort to protect our employees, your families, our neighbors and Iwant to emphasis just how much we appreciate everyone's cooperation, understanding and patience. You all have done a stellar job under uncertain  citizens.  circumstances.  As we approach the end of April we will be re-evaluating our situation and will keep you all informed as to how we will be doing business from that point  forward.  Stay Home, Stay Healthy!  ###  Additional Contact Information  City website: www.ephrata.org ory www.facebook.com/CivyofEphrata