DPHRATA CITY COUNCIL  MAYOR BRUCEREIM  MAYOR PRO-TEM WILLIAMCOL  KATHIEEN ALISTOT.SARAII MCDONNELL., VALLINILLAKD.  MATTMOORE, TONY MORA, MARK WANKE CITY ADMINISTRATOK MIKEV WARREN AGENDA FOR October 6, 2021-  ZOOM CALL IN-DIAL INPHONE NUMBER 1-253-215-8782, follow prompts  City of Ephrata Meeting ID: 642-397-7833  6:00 PM  EXECUTIVE SESSION  1. Acquisition of Real Estate or Site Selection (RCW 42.30,110()b)  7:00 PM  REGULARS SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of Meeting: No  5. Additions or corrections toj published Agenda  Presentations: EDC Board of Directors Meeting of September 15, 2021-Will Coe  II  CONSENT AGENDA  1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: September 15, 2021 3. Approval of Special Event Application:  III STAFF.COMMITTEL & AGENCY REPORTS  IV CLOSED RECORDI DECISIONS REN WCPERST 36,  NOTI PERMITTED)  BILLS: Millard, Allstot, Mora    V  PUBLICI HEARINGS  1.F Resolution 21-010- - Updated Six-Year Street Plan (2022-2027)  2. Resolution 21-011 - Update Three-Year Transportation Benefit District Plan (2022-2024)  VI ORDINANCES & RESOLUTION  1. Acceptance Resolution 21-010 - Update Six -Year Street Plan (2022-2027) 2. Acceptance Resolution 21-011 - Three-Year Transportation Benefit District Plan (2022-  2024)  VII ITEMS FOR COUNCIL CONSIDERATION  VIII ITEMS FOR COUNCILA ACTION  1.1 Proposed 2022 Goals and Objectives 4. Employee Recognition Policy Update  2. Easement and Right of Way for Electric Distribution Lines and Communication Facilities  3. Surplus Equipment  IX CITY ADMINISTRATOR REPORT  1. Follow up on Animal Control concern from Anita Waller  BILLS: Millard, Allstot, Mora    DATE: September 10, 2021 To: EDC Officers, Directors & Ex-Officio Directors FROM: Brant Mayo, Executive Director VISION: Economic Prosperity & Quality Growth  Grant County  MISSION: To work) for the continued orderly growth oft the Grant County economy  Economk0 OwelapmantCound while improving quality ofl life  BOARD OF DIRECTORS MEETING 7:00 AMI WED. SEPTEMBER 15, 2021 I VIRTUAL ONLY  BOARD MEETING AGENDA  1) Welcome & Call meeting to Order. 2) Approve July 2021 Board Meeting Minutes 3) Review August 2021 Financial Reports.. 4) Report on EDC Activities 5) Unfinished (Old) Business  Gregg Fletcher Dale Pomeroy Juliann Dodds .Brant Mayo/Staff Brant Mayo  a. Economic Summit b. In Person Meetings a. Staffing Update  6) New Business  7) Board Member Round Table.  Board Members Gregg Fletcher  8) Adjourn.  2021 FUTURE EDCMEETINGS & EVENTS  Board of Directors Board of Directors Board of Directors  October 20, 2021 November 17,2021 December 15, 2021  7:00 AM' Virtual 7:00 AM' Virtual 7:00 AM' Virtual  65941 PATTON BOULEVARD NE I MOSESLAKE, WA98837 I PHONE: 509-764-6579 I FAX509-765-5161    Our Mission..Tol bring continued, orderly growth to Grant Our Vision..To be the number one resource for business  Grant County Economic! Development Council  County and promote quality of life  development July21,2021  Board of Directors Meeting Minutes  Meeting called to order: 7:03 a.m. by President Gregg Fletcher.  Directors Present: Caralyn Bess, Dr. Terry Leas, Dale Pomeroy, Marvin Price, Cash Brown, Jim McCullough, Don Kersey, Louis Szablya, Peggy Nevsimal, Brian Meiners, Gregg Fletcher, Rob. Jones,  Katherine Ryf, Lars Leland, Curt Morris, William Coe  Directors Absent: Lisa Karstetter, Scott Freidig, Juliann Dodds, Juanita Richards, Eric Skaug  Ex-Officiol Directors Present: Karen Liebriecht Ex-Officio Directors Absent: Darci Kleyn  Staff Present: Brant Mayo, Allan Peterson, Joseph Akers, Rebecca Nelson  Guests Present: Melissa Bethel, Barry! Lawson, Dr. Patrick. Jones, Susan Mann, Greg Becken, Alicia Board Meeting Minutes for June 2021: Dr. Terry Leas moved to approve the June 16, 2021 minutes Financial Report for. June 2021: Brant Mayo presented the financial statement drafts, andi there are no concerns at this time. Al brief audit update is still inj progress; we expect to see draft financials  Deveraux, Mike Allbee, Rep. Alex Ybarra, Karl Lester and. Jim McCullough seconded; the motion passed.  by the end oft the month.  Grant County Trends: by! Dr. Patrick Jones  Grant County Economic Council was one oft the first economic development organizations tol begin utilizing Grant County Trends since 2010. Dr. Jones explained various charts displaying data that clearly show different economic impacts. These economic impacts are measured through different indicators relevant to population such as per-capital household income, average annual wages, income distribution and many more. Dr. Jones discussed with thel board the top-56 employing sectors in Grant County: agricuiture, government, manufacturing, retail, and health care. Grant County has been the fastest growing community in the state, according to Dr. Jones, and he said this growth most likely has to do with our county's economic diversification and related factors. Allan Peterson informed the board that the SBDC audit has been completed and the SBDC Allan Peterson explained WSU policy and other university policies pertaining to restrictions on working physically in the office. He has submitted his back-to-work plan to WSUHuman 6594 Patton Boulevard NE I Moses Lake, WA 98837 IP Phone: 509.764.6579  Report on GCEDC Activities:  was found to bei in compliance.  Resource Department and looks forward to returning to the office.        3:00PM 09/01/21 Accrual Basis  Grant County. EDC Profit & Loss August 2021  Aug2 21 1,500.00 10,000.00 17,334.00 7,500.00 36,334.00 5,000.00 41,334.00 41,334.00 17,363.94 335.20 890.47 1,646.87 812.86 110.61 10.95 6,312.88 808.85 60.00 28,352.63 12,981.37 16,267.00 16,267.00 16,267.00 29,248.37  Ordinary Income/Expense Income 4028- - Membership Dues 4028-1-City 4028-2-1 Port] District 4028-4- Privatel Business 4028-5-PUD Total 4028- Membership Dues 4029- SIP Income Total Inçome Gross Profit Expense 6000. Salaries 6010. Insurance 6076. Employee Retirement 6080- Taxes 6500 Automobile 6525. Supplies 6531-Garbage 6535. Professional Fee/Dues 6540. Rent/Utilites 7000- Marketing Totall Expense Net Ordinary Income Other Income/Expense Other Income 4100. Contract Income Total Other) Income Net Other Income Net Income  Pagel    3:00PM 09/01/21 Accrual Basis  Grant County EDC Balance Sheet As of August 31, 2021  Aug31,21  ASSETS Current Assets Checking/Savings 1000. Umqua CD-6 6624 1001 * Banner Checking- 5426 1002. Banner Saving 8750 1007- GESA Savings 0825 1008. GESA money market- - 1047 1050- - Umpqua Bank: 5257 Total Checking/Savings Accounts. Receivable Total Current Assets Fixed Assets TOTALASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Totall Liabilities Equity  38,481.89 26,165.07 268,362.40 5.00 260,326.59 5,650.00 598,990.95 94,667.00 693,657.95 4,002.56 697,660.51 30,991.94 30,991.94 666,668.57 697,660.51  TOTALLIABILITIES &1 EQUITY  Pagel    18888  2    Our Mission..To bring continued, orderly growth to Grant Our Vision..To bet the number one resource for business  Grant County Economic! Development Council  County and promote quality of life  development  Director's Report August 9, 2021 to September 3, 2021  Existing Business Development Trade Mission Update Staff Update  11 BREVisits - 119 Visits in past 6 months Business Recruitment and Attraction  Project Zion - Manufacturing - Site visits. Close to decision. Looking in Quincy area Project Grapevine- Agriculture - Had site visit in Grant County, continuing to visit Project Moonlight- Food Manufacturer- Project submitted to state Project Kamino- Manufacturer/Poducton Had several calls with site selector on hold Project New alconManufactue/Poduction-suomited tot the State, had follow up to do Project Emerald- Manufacturing and distribution- request from state on properties currently Grant County property has been engaged with project Project Tera - Manufacturing - request from the state on possible sites Project Raven - Food/Beverage Processor - Submitted several sites Project Coulumb- Clean Tech -Approached by Site Selector regarding specific area- continuing follow up with site selector, calli for sitei information Project Z - Aerospace - Submitted several site for Grant County Project Diamond- Production Facility - located site in Grant County Project Y- Clean Tech- Company has specific sitei in mind Project High Bar- Manufacturing, 2 sites visits, several calls Project Riser- Clean Tech - Site visit, several meetins Project Riser II - Clean Tech - Engaged with Site Selector  fort the site selector  Project Beams-Clean Tech Project Herb Grow- Ag processing Project Kane - Food processing Project Black Falcon - Advanced Manufacturing Project Vision - Clean Tech - Call with Dept of Comm Project Jane - Aerospace Manufacturing  Project North- Manufacturing, interested in specific location in Grant County on hold  Workforce Development  Workforce Alliance Meetings  6594 PATTON BOULEVARD NE MOSESLAKE, WAS 8B371PONES0P76465791FN50.7655161    Our Mission..Tol bring continued, orderly growth to Grant Our Vision..Tol bei the number one resource for business  Grant County Economicl Development Council AJAC Meeting Infrastructure Development Calls with PUD on current Projects Columbia Basin RR Call Meeting with County on SIP  County and promote quality of life  development  Communication and Investor Development  Department of Comm - Aerospace lead tour Sen Warnick Visit Assoc Grant Co Homebuilders Grant Co Relators Assoc Presentation Conversation with potential development (solar) Calls with Department of Commerce Grant County Planning Dept visits ADO Data Collection Webinar and Calls CBH working on Grant Magazine Innovation Cluster Calls Drone work and scheduling WSBDC Weekly Calls Site Selection Magazine Call Software Demo WEDA Weekly Calls Several CHI Calls and Meeting Meeting with Confluence Healthcare Kiwanis Meeting Grant Col Industrial Alliance ML City Comp Plan - Response Team Meeting Grant County Health District Call Retail and Services Development SBDC1on 1 Meetings COLI Submitted ReCon Dec. 2021planning  6594 PATTON BOULEVARD NEI MOsES LAKE, WA 98837 IPHONE: 59784SPIFNCSPP8SSIA    CITY COUNCIL MINUTES September 15, 2021  City Council of the City of Ephrata, Grant County Washington met in regular session on September 15, 2021. The meeting was called to order at 7:00 p.m. by Mayor This meeting is also available remotely by phone using the ZOOM call in number and Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council  Bruce Reim. City meeting ID.  members Mark Wanke, Matt Moore, Valli Millard, Sarah McDonnell, Tony Mora and Kathleen Allstot City Administrator Mike Warren, City Attorney Anna Franz, Public Works Director Bill Sangster, Community Relations Director Traci Bennett, Fire Chief. Jeremy Burns, Police Chief Kurt Adkinson, and City Clerk/Finance Director Leslie Trachsler  Staff Present:  Pledge of Allegiance was said.  No public signed up to speak. This meeting is not being recorded. Agenda: There were no additions or correction to the published agenda.  Presentations: Anita Waller, 35 F: Street NE, addressed Council regarding the feral cat problem in their neighborhood. She proposed modifications to the Animal Code to address cat owners responsibility to pick up their cat's waste, just as dog owners are; to prohibit the feedingharboring of feral cats; and that domestic cats be housed indoors. Mike Lehmann, 23 FS Street NE, addressed Council in regards to the feral cat problem in Consent Agenda: Motion was made to approve consent agenda. (m/s Moore/Wanke)  his neighborhood elaborating on the havoc they create.  Motion carried.  Items on the consent agenda are as follows:    Claims #93893 through #93943 in the amount of $253,244.17 Claims #93889 through #93892 in the amount of $720.77  Manual Checks #86092021, 87092021, 88092021 and 89092021 in the amount of  $4,375.08  EFT in the amount of $32,028.21 Special Event Applications: None  Minutes of the September 01, 2021 Council meeting  Set Public Hearing for the Six Year Street Plan for October 6, 2021 at 7:00 p.m.  Accept 2022 Proposed Goals & Objectives: Proposed Objectives presented to Council 2. Continue to Provide/Improve Customer Service and Community Outreach  are as follows:  1. Continue to Improve/Maintain Public Safety  Programs  3. Continue to Improve Quality of Faclities/nfrasiructure  4. Maintain Reserve Target in General Fund while Saving for Future Facility Needs 5. Plan and Prepare for Potential Retirements including Hiring Qualified Individuals 6. Continue to Promote Efficiency and Team-Building in all Departments Staff did not receive any suggested modifications to the presented 2022 Proposed Goals Council discussion ensued. Under Long Range Goals Item #5, it was recommended that it be rephrased to "Maintain the Viability of Ephrata-". There was also discussion regarding how the Goals and Objectives are measured. In the future, it was recommended to refine and define them to be measurable. There was additional discussion regarding the distribution and use of the document. This document is intended tol be an internal document to communicate to staff Council's objectives for the upcoming Motion to table the Proposed 2022 Goals & Objectives. (m/s Coe/Mora) Motion carried. Council was asked to email their recommended changes to staff forj presentation at the Accept Service Agreement with Empower Retirement: The City offers a Deferred Compensation Plan for its employees to participate in if they SO choose. The City's Plan with Hartford/Mas.Mutual has been acquired by Empower Retirement who is requesting an updated Service Agreement. The original service agreement and plan documents with Hartford was established in 1988. There are no modifications or changes to the original Plan Document design. The Service Agreement outlines all the key services and features Motion to authorize Administration to execute Service Agreement with Empower Retirement for the City's 457 (b) Deferred Compensation Plan. (m/s Mora/Allstot)  for Long-Term Employment  & Objectives.  budget cycle.  next Council meeting.  for the ongoing operation and administration of the City's Plan.  Motion carried.    Accept Agreement with OIC of Washington: OIC Energy Assistance is offering a new Water Assistance Program which will begin in October, 2021. The program is designed toa assists households with past due water bills up to $2,500. The Vendor responsibilities are all items that the City currently does as part of our standard of operations. Currently, the Governor's moratorium on disconnections for non-payment is set to expire September 30th. Beginning in October, the City will resume its regular process of assessing late fees and disconnecting water service on those accounts that are delinquent and have not reached out to establish payment arrangements. Presently there are 75 utility accounts that are 60 plus days past due owing an amount of $50,735. Additionally, there are a total of 227 accounts 30-60 days past due owing $38,190. Total past due balance owing is $88,925. Letters were sent to delinquent account holders in April,July and September outlining what resources are available. Notices have been posted on the Motion to authorize Administration to execute Agreement with OIC of Washington. (m/s Authorize and Accept Cooperative Purchasing Agreement with Sourcewell: Sourcewell is a government organization providing cooperative purchasing solutions across the nation. Utilizing this purchasing contract will allow for a more expedient purchasing timeline, at a competitive price, for the purchase of new bunker gear ensembles with grant dollars received from the Paul Lauzier Foundation. Additionally, this agreement can be used for the purchase of a wide array ofi items specific to  City's website and Facebook page as well.  Allstot/Moore ) Council discussion, motion carried.  governmental entities.  Motion to authorize Administration to execute Cooperative Purchasing Agreement with  Sourcewell. (m/s Moore/McDonnell) Motion carried. City Administrator Report: None at this time  There being no further business meeting adjourned at 7:28 p.m.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    DATE: October 6, 2021 ITEM: Public Hearing  SUMMARY  I. Resolution 21-010-Updating the Six-Year Street Plan 2022-2027).The City is required to update the Six-Year Street Plan. The WSDOT requires that all projects funded with 2. Resolution 21-011--Updated Three-Year' Transportation Benefit District Plan (2022- 2024)-The City is updating the Transportation Benefit District's "Three-Year Street Pan. The citizens of Ephrata have approved a. .2% sales tax for the funding ofs street improvements. These funds are required to be: spent on maintenance and improvements  State funds be listed on a Six-Year Street Plan.  ofEphrata streets. 1. N/A 2. N/A  BUDGET IMPACTS  RECOMMENDATION Staff recommends acceptance and approval of all Items. ENABLING ACTIONS Motion. to. Authorize, Confirm, or Approve and. Accept All Items.  lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    CITY OF EPHRATA STAFF REPORT  To: From: Date:  Mayor and City Council Mike Warren, City Manager Bill Sangster 9/8/2021  Proceeding Type: Public Hearing  Subject: Acceptance of the Updated Six-Year Street Plan (2022-2027)  Legislative History: Sept 15th, 2021 October 6th,2021 Council Approval  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: The City is required to Update the Six-Year Street Plan. The  WSDOT requires that all project funded by State Funds be listed on the Six-Year Street Plan. Resolution for the Plan has The Six-Year Street Plan as presented, represent the best guess as toi the timing of the listed Projects. However, certain projects may be delayed or accelerated based on funding opportunities. Also, if there is a Project that becomes more critical, it may move up in priority. Once approved this Plan will be added into the WSDOT Plan  been attached.  Discussion/Analysis:  Staff Recommendation: Motion to Accept the Six-Year Street Plan.  Financial Implications: $0  Page1of2    Attachments  A. B.  Six-Year Street Plan Resolution 21-010  2020 Update of the Six Year Street Plan  Legal Review  The following documents are attached and subject to legal review:  Date Reviewed byl Legal Counsel N/A  Type of Document  Title of Document  Page 2of2    RESOLUTION 21-010  2021 UPDATE OF THE SIX-YEAR STREET PLAN  WHEREAS, pursuant to the requirements of the laws of the State of Washington, the City of Ephrata did prepare a revised Comprehensive Street Program for the ensuing six years; and WHEREAS, pursuant further to said law, the City Council of the City of Ephrata being the Legislative body of said City, did hold a Public Hearing on said revised Comprehensive Street BEI ITTHEREFORE RESOLVED by the City Council of the City of Ephrata, that the revised and amended Comprehensive Street Program for the City of Ephrata, as submitted to the City Council oft the City of Ephrata, be and the same is hereby adopted, Public Hearing being held on the same BEI ITI FURTHER RESOLVED that a copy of said Comprehensive Street Program for the ensuing six-years together with a copy oft this resolution be filed with the Director of Highways oft the State UPON motion made by Councilmember XXX and seconded by Councilmember XXX of the City Council of the City of Ephrata, for adoption of said Resolution 21-010, the following vote cast by  Program on October 6, 2021 at 7:00 p.m.; and  at 7:00 p.m. on October 6, 2021; and  of Washington.  the City Council of the City of Ephrata:  Sarah McDonnell: Mark Wanke: Matt Moore: Will Coe:  Valli Millard: Kathleen Allstot: Tony Mora:  SAID Resolution was thereupon declared to be passed by the City Council of the City of Ephrata  this 6th of October, 2021.  Bruce Reim MAYOR  Leslie Trachsler CITY CLERK  Resolution 21-010    Six Year Transportation Improvement Program  From 2022 to 2027.  2022  1. Pulverize and Pave Project - includes 1st NE: and 2nd NEand Peachtree Dr. from 2. Nat' Washington Way Overlay - Planning and Paving from the Railroad tracks to  Railroad Ave. to the cul de: sac. $400,000 (TBD)  3rdSE. $750,000 (TIB Applied for)  2023  1. Street Preservation Project - Pulverize and repave all Streets between CStand Basin Street project. All avenues and streets that were missed during City-Wide 2. Cherry Blossom Dr. Reconstruction - from Peachtree to railroad Ave. Will  Water Project. $300,000 (TBD)  include Crack-filling and Chip Seal. $150,000. (TBD)  2024  1. Beezley Hill Trail - from 18th Ave W to 1st Ave NW. Constructar multi-use Trail located in the foothills along the Western border oft the City ofl Ephrata. $260,000 2. Grandview Heights Storm Drain Project - On Patrick, Bell, Strand, and Canal. Tos solve storm drainage problems in the Grandview Heights area. $100,000(TBD) 3. 3rd Ave NW Reconstruction - from G St NW to FSt NW. Reconstruct existing Gravel Roadway to City standards - Curbing, Sidewalks and Asphalt paving.  $250,000(TBD)  4. Dodson Road Overlay - from Rd 14N NW to South City limits. Asphalt overlay of1  mile of Dodson Road. $400,000 (TBD)    2025  5. Peach Tree Drive Extension - from City property line to Dodson Road. Complete Peach Tree Drive to City Standards. $530,000 (Sewer and Water or PWTF) 6. Canal and Strand Rd. Reconstruction - from Bell Rd. to Northline Road. Reconstruction of Roadways to include Curbs, sidewalks and asphalt paving. 7. 9th Avenue Reconstruction - from D street SE to Hilltop Drive. Reconstruct the current gravel Roadway to current standards, including curb, gutter, sidewalk and  $1,000,000(TBD)  asphalt paving. $130,000(TBD)  2026  1. Nat Washington Way Extension - from SR 282 to Dodson Rd. Build an extension of Nat Washington Way. A 4 Lane roadway built to City Standards. $2,000,000 2. Railroad Avenue Reconstruction - From Peach Tree Drive to South City Limits. Street Reconstruction - Curbs, sidewalks and asphalt paving. Possibly moving 3. DStreet SW Reconstruction - from 14th SW to 15ths SW. Reconstruct existing Gravel Roadway to City Standards - Curbing, sidewalks and asphalt paving.  (PWTF)  water main to within the ROW. $500,00(TBD)  $100,000 2027  1. Railroad Crossing. Build new railroad crossing to South end oft the City of 2. Alder Street Signalization - from 5t Ave SW to SR28. Add signals along Alder Street at Division and Nat Washington way and add an acceleration/merge lane at 3. Railroad Ave mprovements. Bring Railroad Ave. from Peachtree to the Southern City limit to current City of Ephrata Standards. $500,000 (TIB)  Ephrata. $500,00  SR 28 to complete Truck Bypass Route. $940,000(TIB)    CITYOF EPHRATA STAFF REPORT  To: From: Date:  Mayor and City Council Mike Warren, City Manager Bill Sangster 10/6/2021  Proceeding Type: Public Hearing  Subject: Updated Three-Year' Transportation Benefit District Plan (2022-2024)  Legislative History: October 6th,2021 Council Approval  First Presentation: Second Presentation: Requested. Action:  Staff Report Summary: The City updates the Transportation Benefit District's "Three-  Year Street Plan. The citizens of Ephrata have approved a .2% sales tax for the finding of Street improvements. These funds are required tol be spent on Maintenance and improvements to Ephrata streets.  Discussion/Analysis:  The Three-Year Street Plan as presented, represent the best guess as tot the timing of the listed Projects. However, certain projects may be delayed or accelerated based on funding opportunities. Also, if there is al Project that becomes more critical, it may move up in priority. Three-Year Transportation Benefit District Plan.  Staff Recommendation: Motion to Accept Resolution 21-011 the Update of the  Financial Implications: $0  Page. 1of2    Attachments  A. 8.  Three-Year Transportation Benefit District Plan  Resolution 21-011  Three-Year Transportation Benefit District Plan  Legal Review  The following documents are attached and subject to legal review:  Date Reviewed byl Legal Counsel N/A  Type of Document  Title of Document  Page 2of2    RESOLUTION 21-011  UPDATE OF THE THREE-YEAR TRANSPORTATION BENEFIT DISTRICT PLAN  WHEREAS, the City Council of the City of Ephrata have established a Transportation Benefit District for WHEREAS, the voters of the City of Ephrata have approved a 0.2% sales tax for the funding of the WHEREAS, the Ephrata City Council has passed Policy 10030 to maintain transparency and WHEREAS, the Ephrata Publiç Works Department maintains a catalogue of all streets, rating each WHEREAS, the Ephrata City Council, following a Public Hearing, has set general apportionment goals for the upcoming three year construction forecast of 18% to preventative maintenance, 68% WHEREAS, the senior staff oft the City of Ephrata has collaborated and submitted a prioritized plan of projects for the Council to consider, balancing road conditions, traffic use, area of town, and BE IT THEREFORE RESOLVED by the City Council of the City of Ephrata, that the revised and amended Transportation Benefit District Plan for the City of Ephrata, as submitted to the City Council of the City of Ephrata, be and the same is hereby adopted, Public Hearing being held on UPON motion made by Councilmember XXX and seconded by Councilmember XXX of the City Council of the City of Ephrata, for adoption of said Resolution 21-011, the following vote cast by  the improvement of transportation infrastructure in Ephrata;and  Transportation Benefit District; and  accountability in the management of the dedicated sales tax revenues;and  for needed repairs and/or replacement; and  for reactive maintenance, and 13% to be saved for future projects; and  need.  the same on October 06, 2021 at 7:00 p.m.; and  the City Council oft the City of Ephrata:  Sarah McDonnell: Mark Wanke: Matt Moore: Will Coe:  Valli Millard: Kathleen Allstot: Tony Mora:  Resolution 21-011    SAID Resolution was thereupon declared to be passed by the City Council of the City of Ephrata  this 6th of October, 2021.  Bruce Reim MAYOR  Leslie Trachsler CITYCLERK  Resolution 21-011    THREE-YEARTRANSPORTATION BENEFIT DISTRICT PLAN: 2022-2024  2022 RANK TITLE 1 Crack Sealing 2 Pothole/Sinkhole Repairs 3 Pulverize and Pave Project 4 Savings 5 Grant Match  DESCRIPTION  CATEGORY Reactive Savings Reactive  COSTEST. $20,000 $10,000 $400,000 NEa and! SE $20,000 $90,000  AREA All ALL  Sealing all cracks, preparation for slurry seal Preventative Gravel, Hot/Cold mix, Concrete as needed Grind and overlay full- width of Asphalt Paving Reactive -1st and 2nd NE. Peachtree Dr. Remainder towards 2023- onward projects Nat Washington Way Repave Project  ALL NE/SE  2023 RANK TITLE 1 Crack Sealing 2 Pothole/Sinkhole Repairs 3 Reconstruction/Paving 4 Reconstruction/Paving 5 Savings  DESCRIPTION  CATEGORY Reactive  COSTEST. $20,000 $10,000  AREA All All All  Sealing all cracks, preparation for slurry seal Preventative Gravel, Hot/Cold mix, Concrete as needed Cherry Blossom Dr- Overlay full-width of Grind and overlay full- width of Asphalt Paving Reactive Side roads Between Basin Street and CS Street Remainder towards 2024-onward projects  Preventative $150,000  Asphalt Paving  $300,000 SW/NW $100,000  Savings  N/A  2024 RANK TITLE 1 Crack Sealing 2 Pothole/Sinkhole Repairs 3 Slurry Seal 4 Reconstruction/Paving 5 Savings  DESCRIPTION  CATEGORY Reactive  COSTEST. $10,000 $10,000  AREA All All All NW N/A  Sealing all cracks, preparation for slurry seal Preventative Gravel, Hot/Cold mix, Concrete as needed Fine, top coating for road pervious year 3RD Ave NW -Fto GNW Asphalt Paving, Remainder towards 2025-onward projects  Preventative $100,000 Reactive Savings  crack- filled roads Curbing, Sidewalk.  $300,000 $100,000  Resolution 21-011    DATE: October 6, 2021 ITEM: Ordinances & Resolutions  SUMMARY  1. Resolution 21-010-Updating the Six-Year Street Plan (2022-2027).The City is required tou update the Six-Year Street Plan. The WSDOT requires that all projects funded with 2. Resolution 21-011--Updated Three-Year Transportation Benefit District Plan (2022- 2024)--The City is updating the Transportation Benefit District's Three-Year Street Pan. The citizens of Ephrata have approved a .2% sales tax for the funding ofs street improvements. These funds are required tol bes spent on maintenance andi improvements  State funds bel listed on a Six-Year Street Plan.  ofEphrata streets. 1. N/A 2. N/A  BUDGET IMPACTS  RECOMMENDATION Staff recommends acceptance and approval of all Items. ENABLING ACTIONS Motion to. Authorize, Confirm, or Approve and Accept. All Items.  Ifyou have any questions, concerns, or require additional information; please contact me prior toi the meeting.    MEEHVY  CITYOF EPHRATA STAFF REPORT  To: From: Date:  Mayor and City Council Mike Warren, City Manager Bill Sangster 9/8/2021  Proceeding Type: Ordinance and Resolutions  Subject: Acceptance oft the Updated Six-Year Street Plan (2022-2027)  Legislative History: Sept 15th, 2021 October 6h,2021 Council Approval  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: The Cityi is required to Update the Six-Year Street Plan. The  WSDOT requires that all project funded by State Funds be listed on the Six-Year Street Plan. Resolution for the Plan has The Six-Year Street Plan as presented, represent the best guess as to the timing of the listed Projects. However, certain projects may be delayed or accelerated based on funding opportunities. Also, if there is a Project that becomes more critical, it may move up in priority. Once approved this Plan will be added into the' WSDOT Plan  been attached.  Discussion/Analysis:  Staff Recommendation: Motion to Accept Resolution 21-010 for the Six-Year  Street Plan.  Financial Implications: $0  Page 1of2    Attachments  A. B.  Six-Year Street Plan Resolution 21-010  2020 Update of the Six Year Street Plan  Legal Review  The following documents are attached and subject tol legal review:  Date Reviewed byLegal Counsel N/A  Type of Document  Title of Document  Page 2of2    RESOLUTION 21-010  2021 UPDATE OF THE SIX-YEAR STREET PLAN  WHEREAS, pursuant to the requirements of the laws of the State of Washington, the City of Ephrata did prepare a revised Comprehensive Street Program for the ensuing six years; and WHEREAS, pursuant further to said law, the City Council of the City of Ephrata being the Legislative body of said City, did hold a Public Hearing on said revised Comprehensive Street BEI IT THEREFORE RESOLVED by the City Council oft the City of Ephrata, that the revised and amended Comprehensive Street Program for the City of Ephrata, as submitted to the City Council of the City of Ephrata, be and the same is hereby adopted, Public Hearing being held on the same BEI ITI FURTHER RESOLVED that a copy ofs said Comprehensive Street Program for the ensuing six-years together with a copy of this resolution be filed with the Director of Highways oft the State UPON motion made by Councilmember XXX and seconded by Councilmember XXX of the City Council of the City of Ephrata, for adoption of said Resolution 21-010, the following vote cast by  Program on October 6, 2021 at 7:00 p.m.; and  at 7:00 p.m. on October 6, 2021; and  of Washington.  the City Council of the City of Ephrata:  Sarah McDonnell: Mark Wanke: Matt Moore: Will Coe:  Valli Millard: Kathleen Allstot: Tony Mora:  SAID Resolution was thereupon declared to be passed by the City Council of the City of Ephrata  this 6th of October, 2021.  Bruce Reim MAYOR  Leslie Trachsler CITY CLERK  Resolution 21-010    Six Year Transportation Improvement Program  From 2022 to 2027.  2022  1. Pulverize and Pave Project - includes 1st NE: and 2nd NE: and Peachtree Dr. from 2. Nat Washington Way Overlay - Planning and Paving from the Railroad tracks to  Railroad Ave. to the cul de sac. $400,000 (TBD)  3rdSE. $750,000 (TIB Applied for)  2023  1. Street Preservation Project- - Pulverize and repave all Streets between CSta and Basin Street project. All avenues and streets that were missed during City-Wide 2. Cherry Blossom Dr. Reconstruction - from Peachtree to railroad Ave. Will  Water Project. $300,000 (TBD)  include Crack-filling and Chip Seal. $150,000. (TBD)  2024  1. Beezley Hill Trail - from 18th Ave W to 1st Ave NW. Construct a multi-use Trail located in the foothills along the Western border of the City of Ephrata. $260,000 2. Grandview Heights Storm Drain Project - On Patrick, Bell, Strand, and Canal. To solve storm drainage problems in the Grandview Heights area. $100,000(TBD) 3. 3rd Ave NW Reconstruction - from GStI NW to FSt NW. Reconstruct existing Gravel Roadway to City standards - Curbing, Sidewalks and Asphalt paving.  $250,000(TBD)  4. Dodson Road Overlay - from Rd 14 NW to South City limits. Asphalt overlay of1  mile of Dodson Road. $400,000 (TBD)    2025  5. Peach Tree Drive Extension - from City property line to Dodson Road. Complete Peach Tree Drive to City Standards. $530,000 (Sewera and Water or PWTF) 6. Canal and Strand Rd. Reconstruction - from Bell Rd. to Northline Road. Reconstruction of Roadways to include Curbs, sidewalks and asphalt paving. 7. 9th Avenue Reconstruction - from D street SE to Hilltop Drive. Reconstruct the current gravel Roadway to current standards, including curb, gutter, sidewalk and  $1,000,000(TBD)  asphalt paving. $130,000(TBD)  2026  1. Nat Washington Way Extension - from SR 282 to Dodson Rd. Build an extension ofNat Washington Way. A41 Lane roadway built to City Standards. $2,000,000 2. Railroad Avenue Reconstruction - From Peach Tree Drive to South City Limits. Street Reconstruction - Curbs, sidewalks and asphalt paving. Possibly moving 3. DStreet SW Reconstruction - from 14thSWt to 15thSW. Reconstruct existing Gravel Roadway to City Standards - Curbing, sidewalks and asphalt paving.  (PWTF)  water main to within the ROW. $500,00(TBD)  $100,000 2027  1. Railroad Crossing. Build new railroad crossing to South end oft the City of 2. Alder Street Signalization - from 5t Ave SW to SR: 28. Add signals along Alder Street at Division and Nat Washington way and add an acceleration/merge lane at 3. Railroad Ave Improvements. Bring Railroad Ave. from Peachtree to the Southern City limit to current City of Ephrata Standards. $500,000 (TIB)  Ephrata. $500,00  SR 28 to complete Truck Bypass Route. $940,000(TIB)     V  CITYOF EPHRATA STAFF REPORT  To: From: Date:  Mayor and City Council Mike Warren, City Manager Bill Sangster 10/6/2021  Proceeding Type: Ordinances and Resolution  Subject: Updated Three-Year Transportation Benefit District Plan (2022-2024)  Legislative History: October 6t,2021 Council Approval  First Presentation: Second Presentation: Requested. Action:  Staff Report Summary: The City updates the Transportation Benefit District's "Three-  Year Street Plan. The citizens of Ephrata have approved a .2% sales tax for the finding of Street improvements. These funds are required to be spent on Maintenance and improvements tol Ephrata streets.  Discussion/Analysis:  The Three-Year Street Plan as presented, represent the best guess as tot thet timing of the listed Projects. However, certain projects may be delayed or accelerated based on funding opportunities. Also, if there is al Project that becomes more critical, it may move up in priority. Three-Year Transportation Benefit District Plan.  Staff Recommendation: Motion to Accept Resolution 21-011 the Update of the  Financial Implications: $0  Page 1of2    Attachments  A. B.  Three-Year Transportation Benefit District Plan  Resolution 21-011  Three-Year Transportation Benefit District Plan  Legal Review  The following documents are attached and subject to legal review:  Date Reviewed byLegal Counsel N/A  Type of Document  Title of Document  Page2of2    RESOLUTION 21-011  UPDATE OF THE THREE-YEAR TRANSPORTATION BENEFIT DISTRICT PLAN  WHEREAS, the City Council of the City of Ephrata have established a Transportation Benefit District for WHEREAS, the voters of the City of Ephrata have approved a 0.2% sales tax for the funding of the WHEREAS, the Ephrata City Council has passed Policy 10030 to maintain transparency and WHEREAS, the Ephrata Public Works Department maintains a catalogue of all streets, rating each WHEREAS, the Ephrata City Council, following a Public Hearing, has set general apportionment goals for the upcoming three year construction forecast of 18% to preventative maintenance, 68% WHEREAS, the senior staff oft the City of Ephrata has collaborated and submitted a prioritized plan of projects for the Council to consider, balancing road conditions, traffic use, area of town, and BE IT THEREFORE RESOLVED by the City Council of the City of Ephrata, that the revised and amended Transportation Benefit District Plan for the City of Ephrata, as submitted to the City Council of the City of Ephrata, be and the same is hereby adopted, Public Hearing being held on UPON motion made by Counciimember XXX and seconded by Councilmember XXX of the City Council of the City of Ephrata, for adoption of said Resolution 21-011, the following vote cast by  the improvement of transportation infrastructure in Ephrata;and  Transportation Benefit District; and  accountability! in the management of the dedicated sales tax revenues; and  for needed repairs and/or replacement; and  for reactive maintenance, and 13%1 to be saved for future projects; and  need.  the same on October 06, 2021 at 7:00 p.m.;and  the City Council of the City of Ephrata:  Sarah McDonnell: Mark Wanke: Matt Moore: Will Coe:  Valli Millard: Kathleen Allstot: Tony Mora:  Resolution 21-011    SAID Resolution was thereupon declared to be passed by the City Council of the City of Ephrata  this 6th of October, 2021.  Bruce Reim MAYOR  Leslie Trachsler CITY CLERK  Resolution 21-011    THREE-YEAR TRANSPORTATION BENEFIT DISTRICT PLAN: 2022-2024  2022 RANK TITLE 1 Crack Sealing 2 Pothole/Sinkhole Repairs 3 Pulverize and Pave Project 4 Savings 5 Grant Match  DESCRIPTION  CATEGORY Reactive Savings Reactive  COSTEST. $20,000 $10,000 $400,000 NE and SE $20,000 $90,000  AREA All ALL  Sealing all cracks, preparation for slurry seal Preventative Gravel, Hot/Cold mix, Concrete as needed Grind and overlay full-width of Asphalt Paving Reactive 1st and 2nd NE. Peachtree Dr. Remainder towards 2023-onward projects Nat Washington Way Repave Project  ALL NE/SE  2023 RANK TITLE 1 Crack Sealing 2 Pothole/Sinkhole Repairs 3 Reconstruction/Paving 4 Reconstruction/Paving 5 Savings  DESCRIPTION  CATEGORY Reactive  COSTEST. $20,000 $10,000  AREA All All All  Sealing all cracks, preparation for slurry seal Preventative Gravel, Hot/Cold mix, Concrete as needed Cherry Blossom Dr Overlay full-width of Grind and overlay full-width of Asphalt Paving Reactive Side roads Between Basin Street and CS Street Remainder towards 2024- onward projects  Preventative $150,000  Asphalt Paving  $300,000 SW/NW $100,000  Savings  N/A  2024 RANK TITLE 1 Crack Sealing 2 Pothole/Sinkhole Repairs 3 Slurry Seal 4 Reconstruction/Paving 5 Savings  DESCRIPTION  CATEGORY Reactive  COSTEST. $10,000 $10,000 $300,000 $100,000  AREA All All All NW N/A  Sealing all cracks, preparation for slurry seal Preventative Gravel, Hot/Cold mix, Concrete as needed Fine, top coating for road pervious year 3RD Ave NW -Fto GNW Asphalt Paving, Remainder towards 2025-onward projects  Preventative $100,000 Reactive Savings  crack-filled roads Curbing, Sidewalk.  Resolution 21-011    DATE: October 6, 2021 ITEM: Items for Council Action  SUMMARY  Proposed 2022 Goals and Objectives- Each year at the beginning of the budget process, staff submits the City's Mission Statement for Council review and modification. These values and goals were established by Council as a way to communicate to staff what you value and how you would like the resources oft the City tol be prioritized. 2. Easement and Right of Way for Electric Distribution Lines and Communication Facilities- This easement is for electrical main lines within Oasis Park. The Park which was built ini the 1970's has not seen any major updates since it was built. The Park has been dealing with electrical ground faults for the past several years. The Grant County PUD will be replacing the existing main line with al larger wire that can handle ar much larger load. This work will be completed sO the park can handle the modern RV's that are 3. Surplus Equipment- Staffi is requesting to deem the following equipment as surplus-a 2011 Dodge Charger, 2002 Dodge Ram 1500, 3 truck canopies and a 2000 Snapper 4. Employee Recognition Policy Update-The City ofl Ephrata Awards Committee has met several times and has edited Policy 3096 (Employees Recognition Policy) to reward city employees and volunteers fairly and equitably for their efforts. The Awards Committee is  the current standard. mower.  finalizing internal procedures based upon this updated policy.  BUDGETIMPACIS  1. N/A 2. N/A 4. N/A  3. Salvage return will go to Equipment Rental.  Staffrecommends: acceptance and approval ofa all Items. Motion to. Authorize, Confirm, or Approve and Accept. All Items.  ENABLING ACTIONS  lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.    CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Administrator Leslie Trachsler, Finance Director September 24, 2021 Council Action  To: From: Date: Proceeding' Type: Subject:  Proposed 2022 Goals and Objectives Legislative History: September 01, 2021 September 15, 2021 October 06, 2021 Council Motion  First Presentation: Second Presentation: Third Presentation: Requested Action:  Staff Report Summary: Each year, at the beginning of the budget process, staff submits the City's Mission Statement for Council review and modification. Up to this point, the objectives have been updated on a regular basis. The Mission, Core Values and Long Range Goals as Discussion/Analyss: These values and goals were established by Council as a way to communicate to staff what you value and how you would like the resources of the City to be prioritized. At the last two Council meetings, it was requested that Council submit their thoughts and any recommended changes. The revised Mission: Statement reflects those changes that have  outlined ont the Mission Statement have not changed since 2011.  been communicatedi to me.  Staff Recommendation: Council motion to accept.  Financial Implications: None Attachments: A.  Cityo ofE Ephrata Mission Statement    CITY OF EPHRATA MISSION STATEMENT  MOTTO MISSION  We Exist to Serve  Our mission is to build the finest community, with the highest quality of life,  in Central Washington.  CORE VALUES  Service to build a safe city  Service to build maintain a high quality of life Service to build a responsive government Service that to builds Courage-PLeaderehp skill and Service to build develop recreation for all ages Service that builds encourages fiscal conservatism Service that builds encourages innovation Service that builds an inclusive community 1) City of Ephrata te leads by example 2) Improve OUF Ephrata's beauty and appearance 3) Improve recreation programs for all 4) Update and Improve Infrastructure 5) PytpasTes tirelessly to maintain Ephrata's viability 6) Build useful facilities only when the City they-can-be maRAnedaNdOeSNE is able to maintain such Improve-PuDHeWOEReSP9nseARG-mPoweQualyatraehe6 4-CORHAHB-O-HFed.Mo:QHaHeG-RONLong- 5.-COntPue-e-RewardandPromeleEHceneyRaNDepaHmens 1. Continue to improve/maintain public safety 2. Continue to provide/mprove customer service and community outreach programs 3. Continue to improve the quality of City facilities and 4. Maintain the reserve target inj the General Fund budget while saving for future facility needs 5. Plan and prepare for potential retirements including hiring qualified individuals for long-term employment 6.Continue to promote efficiency and team-building in all City  integrity in leadership  LONG RANGE GOALS  2021-9BJECIVES  -CORtnue-e-mprevePubie-Salely Centnuele-Slely-Grw-esenves-te-Targets  OFR-EmPleymen  2022 OBJECTIVES  infrastructure  departments    CITY OF EPHRATA STAFF REPORT  To: From: Date:  Mayor and City Council Mike Warren, City Manager Bill Sangster 10/6/2021  Proceeding Type: Council Action  Subject: Easement and Right of Way for Electric Distribution Lines and  Communication Facilities  Legislative History: October 6th, 2021 N/A Council Approval  First Presentation: Second Presentation: Requested. Action:  Staff Report Summary: This Easement isi for Electrical Main lines within the  Oasis Park. The Park which was built int the 1970's has not seen any major updates since it was built. The Park has been dealing with electrical ground faults for the past several years. The Grant County PUD will be replacing the existing Main Line with a Larger wire that can handle a much larger Load. This work will bet the foundation for future electrical upgrades that will need tol be completed sO the Park can handle the Modern-day RVs that are the current standard. With this summer hot' Weather the Park experienced several shutdowns on the hottest days as the parki is equipped with 30 Amp Services which was the norm for many years. Most RVs are equipped with 50 Amp Services which overload the service.  Discussion/Anaysis:  Staff Recommendation: Motion to Authorize Administration to execute the  Page1of2    Easement for Electrical wire within the Oasis Park as  shown on the attached Plans.  Financial Implications: $0  Attachments  A. B.  Easement  Easement Map  Legal Review  The following documents are attached and subject to legal review:  Date Reviewed byLegal Counsel N/A  Type of Document  Title of Document  Page 2of2    Return to: Chris Clarke Name: Public Utility District No. 2ofGrant County Address: POI Box 878 City, State: Ephrata, WA 98823  EASEMENT AND RIGHT OF WAY ELECTRIC: DISTRIBUTION LINE(S) AND COMMUNICATION FACILITIES  Grantor(s): CITY OF EPHRATA Grantee: Public Utility District No. 2 ofGrant County, Washington Legal Description (abbreviated): PTN: 29,21,26 Additional legal page 1. Assessor'sTax Parcel ID #13-0536-000  GWO#221117  Tract No. S29 T21F R26 The Grantor(s): CITY OF EPHRATA  121 ALDER ST SW EPHRATA, WA 98823-1840  inc order to assisti in the continued improvement ofe electric, telecommunication, and other serviçes in Grant County, Washington, and for andi in consideration of the mutual benefits to themselves, other landowners of Grant County and other persons, hereby grant and convey to PUBLICI UTILITY DISTRICTNO.20F GRANT COUNTY, its agents, contractors, licensees, permitees, successors and assigns, hereinafter collectively called the Grantee, aj perpetual right of way and easement: (1)to construct, reconstruct, operate, patrol, maintain and remove overhead and/or underground electrical distribution line(s) with multiple conductors including appurtenant signal lines, poles, wires, cables, anchors, guys and appliançes necessary or desirable in connection with said distribution lines; and (2) to construct, reconstruct, operate, patrol, maintain and remove communication, fiber optic, telecommunication, telephonic, television, telecomputing, or any other communication or cable facilities, equipment, or other devices, in, upon, over, and under the following  described land located in Grant County, Washington, to wit:    That portion of the Southeast quarter of the Northeast quarter and the Southeast quarter of Section 29, Township 21 North, Range 26 E.W.M., Grant County, Washington, lying Easterly of the center line of the West Main Canal of the United States Bureau of Reclamation EXCEPTING THEREFROM the right of way of the Great Northern Railway Company and the right of way of Primary State Highway No. 7 conveyed to the State of Washington by deed dated November 9, 1935, recorded December 5, 1935, in Book 44 of Deeds, page 512, under Auditor's File No. 60146, and also by deed dated August 24, 1965, recorded October 1, 1965,  under Auditor's File No. 485368.    THEI EASEMENT AREA and right ofv way hereby granted covers an easement location as specifically Itis understood and agreed this easement covers the right oft the Grantee toj place an overhead service line. Grantee shall have the right at allt times ofi ingress to and egress from the easement area across adjacent lands ofGrantor for the purpose ofe exercising any ofits rights. Grantor shall have the right to use the easement area for purposes not inconsistent with Grantee's full enjoyment of the authority and rights hereby granted. Grantee shall be responsible for the maintenance of any improvements installed within the easement area. Afteri installation of any improvements, Grantee shall restore the easement area to the same or better condition at1 the time of granting this easement. Grantee shall keep the easement area free of all liens, charges, or other monetary encumbrances arising out of any work within the easement area. Grantee shall further defend, indemnify, and hold Grantor harmless from all liability, claims, damages, losses, and expenses, whether direct, indirect, or consequential, including, but notl limited to, reasonable attoreys' fees, expert witness fees, and other expenses ofl litigation resulting fromj personal injury or property damage arising out of or in connection with Grantee' s construction or maintenance of any improvements within the easement area. In the event the easement area becomes contaminated as a result ofi its use by the Grantee, its officials, employees, agents, consultants, contractors, representatives, liçensees, franchisees, invitees, assignees or visitors, the Grantee shall clean up and remediate such damage and bring iti into compliance with all applicable environmental laws. The indemnifications set forthi in this agreement shall survive the expiration or termination oft this easement. The Grantors for themselves and their successors, assigns, lessees and licensees, hereby covenant and agree that they shall not place, construct or maintain any buildings, structures or other improvements within the easement area; they shall not reduce or enlarge the clearançe between the ground and any electric distribution lines or communication lines or facilities within the easement area; and they shall not do or permit any other act that will damage or endanger the Grantee's electrical or communication lines, facilities, or other property. The Grantee shall have the right tol level, grade or regrade the easement area as may be necessary for the purpose of constructing, reconstructing, patrolling, maintaining and operating said electriçal lines and communication lines and facilities. The Grantee shalll have the right at any time to clear thee easement area and keep the same clear ofbrush, trees, timber, structures, improvements, and all fire hazards, together with the right to remove dangerous trees, if any, located beyond the limits of said easement areas, which by falling  depicted asl Exhibit A attached to this easement andi made a part thereof.  would endanger said electrical lines or communication lines or facilities.    Grantor's covenants shall run with the above-described lands and bel binding upon Grantor's successors and assigns. All oft the authority and rights of Grantee as herein] provided shall inure to the benefit of Grantee's  successors and assigns. Dated this  day of  2021.  Authorized Signatory/ies for CITY OFI EPHRATA STATE OF WASHINGTON )  )ss. day of  County of Ont this known to bet the  2021, before me personally appeared to me.  ofthe corporation that executed the within and  foregoing instrument, and acknowledged the saidi instrument tol be thei free and voluntary act and deed ofs said was/were authorized to execute saidi instrument. and that the seal affixed thereto (ifany) is the corporate seal ofs said  corporation, fort the uses and purposed therein mentioned, and on oath stated that  he/she  corporation. first above written.  IN WITNESS WHEREOF, Ihavel hereunto set my hand and affixed my Official Seal the day and year  Dated:  Notary Public My appointment expires:  Notary Seal    702: TOI MARTINRD  349  3321  N  SR28  -  Ephrata  26/ 29 GranlPUDE119F rebuild HW28- Oasis Park  OTEL. OOTHER Grant PO.Box878 EPHRATA PUD (509)754-5088  OTv. ONONE ASHINGTON98823  WO N U  OABER  221117    CITYC OF EPHRATA STAFF REPORT  To: From: Date: Subject:  Mayor and City Council Mike Warren, City Manager Bill Sangster 10/6/2021  Proceeding Type: Council Action  Surplus Equipment  Legislative History: October 6, 2021 N/A Council Approval  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: The staff is requesting to deem the following equipment as  surplus: a2 2011 Dodge Charger, 2002 Dodge Ram 1500, 3- Truck Canopies and a 2000 Snapper Mower. To surplus this Equipment will allow the city to sendi these items to be auctioned off this Fall.  Discussion/Analyss:  Staff Recommendation: Motion to Authorize Administration to Surplus the listed  Equipment.  Financial Implications: $ Salvage tol Equipment Rental  Pageiof2    Attachments  A. 2011 Dodge Charger B. 2002 Dodge Ramm 1500 C. 3Truck Canopies D. 2000 Snapper Mower  Legal Review  The following documents are attached and subject to legal review:  Date Reviewed byLegal Counsel N/A  Type of Document  Title of Document  Page 2of2    Ephrata Surplus Items 2021  Police Car (PO27/211)  QSIAVAISAS 5S-t0  4  Description: 2011 Dodge Charger Plate # 52637D Vin # 2B3CL1CT4BH582362 Mileage: 111,000    Ephrata Surplus Items 2021  Bill's Old Truck (A104)    GENENE  Description: 2002 Dodge Ram 1500 4x4 40 door Plate # 87347C Vin # 3D7HU18N62G156271 Mileage: 144,000    Ephrata Surplus Items 2021  Truck Canopy 1  GMEIVSE SFb  Description: Truck Canopy    Ephrata Surplus Items 2021  Truck Canopy 2  OSMOMS 11  Description: Truck Canopy    Ephrata Surplus Items 2021  Truck Canopy 3  GMCVESES 1E0  Description: Truck Canopy    Ephrata Surplus Items 2021  2000 Snapper Mower  0518341505 25:20  Description:  Purchased in 2000    CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager Heather Rhoades 09/30/2021 Items for Council Action  To: From: Date: Proceeding Type: Subject:  3096 Employee Recognition Policy Update  Legislative History: 10/6/2021  First Presentation: Second Presentation: Requested Action: Staff Report Summary Discussion/Analvysis  Attached is an updated version of 3096 Employee Recognition Policy.  The City of Ephrata Awards Committee has met several times and has edited the 3096 Employee Recognition Policy to reward city employees and volunteers fairly and equitably for their efforts. The Award Committee is finalizing internal procedures based upon this  updated policy. Staff Recommendation Financial Implications  Approve the 3096 Employee Recognition Policy as edited by the Awards Committee. The City will bear the responsibility of providing funds to issue the gift certificates,  plaquesawards, and volunteer gifts as directed by the policy.  Page 1of2    Attachments A.  30966 Employee Recognition! Policy Update  Legal Review  The following documents are attached and subject to legal review:  Date Reviewedb by Legal Counsel N/A  Type of Document Policy  Titled of Document  3096 Employee Recognition  Page2of2    PERSONNEL POLICY EMPLOYEE RECOGNITION Purpose and Scope  NO:3096  Special recognition may be in order whenever an employeelvolunteer performs his/her duties in an exemplary manner. This procedure provides general guidelines fort the commending ofexceptional performance. Commendation: recommendations. may be forwarded to the Awards Committee by any employeelyolunteer  Who May Make Recommendations regarding any other employeelvolunteer of the City. Commendable Actions following  A meritorious or commendable act by an employee of the City of Ephrata may include, but is not limited to, the  Superior handling ofa difficult situation by an employee.  Conspicuous bravery or outstanding performancel by any employee of the City. Any action or performance that is above and beyond thet typical duties ofa an employee. Any notable action or performance that saved the City substantial funds or labor A more extensive list will be available within the Awards Committee internal procedures.  Levels of Recognition  1. Shout Out Recognition--lsued for a job well done within the scope oft thej person's jobr responsibilities. 2. Certificate of Commendation-Awarded for an act or acts performed above the person's) job  a. City-wide email thanking the employee. a. Includes a gift certificate of $25. a. Includes a gift certificate of$50. own, level not quite meeting LSA/MH. a. Certifiçate awarded extraordinary risk to1 their lives. a. A plaque b. Commendation bars for Fire/Police  responsibilities. the city and citizens.  3. Award of Merit--Awarded for an act or acts beyond the person'sj jobr responsibilities which greatly benefit 4. Mayoral Award of Professional Excellence: Actions that helped save al life or those who risked their 5. Lifesaving Award/Medal ofl Honor--Awarded for saving a life or performance ofal hazardous act at  Distinguished Service Award--Awarded to employees who have demonstrated exceptional performance over an  extended period oft time.  Includes a gift certificate of $60  Fire personnel will also be eligible for awards issued by the. Awards Committee from the Eagle Engraving Inc "Suggested Firefighter Commendation Guideline' " Both the Awards Committee and Fire personnel shall have Volunteers will receive a gif or plaque for the value oft the awardj for Commendations/Merils Employees will be allowed to choose from a list of licensed businesses within the city for the gif certificate. Police and Fire may have awards specific to their operations. Receipt ofac city award will not preclude the  access to these guidelines.  employee from any departmental award.  Awards Committee  The Committee will consist ofat representative from each ofthe City Departments. The Committee, once established, wille elect the Chairman from among the committee members. The Chairman wills serve ai term of3  years. The Committee will meet every other month.  3096 Policy Edits.doc    The Committee will also review all nominations for the Spirit of Ephrata Awards and provide recommendations to Recommendations will be submitted on a Commendation Recommendation Form and forwarded to the Awards The Committee will determine the criteria for each award. Once guidelines have been established for each award, the committee will use those guidelines to evaluate each recommendation. Thej purpose oft this process is toj provide Once the Committee has determined what award the employee merits that recommendation will be forwarded tot the City Administrator and Mayor for final approval. Ifther recommendation was not submitted by as supervisor, the Thej presentation oft the award will occur in a manner reflecting the actions of the employeelvolunteer and with Employees will be given the option to choose al business within the city limits of Ephrata for their gift certificate.  the City Administrator and Mayor. Process Committee Chairman. uniformity.  supervisor ofai nominated employeelyolunteer will be notified prior to final approval.  consultation with the recipient of the award. Thel business must have an active city endorsement.  3096 Policy Edits.doc