Bermuda Run Town Council AGENDA MEETING MINUTES Tuesday, August 27, 2024 at 8:30 am Bermuda Run Town Hall  Council Members Present: Mayor Mike Brannon, Mike Ernst, Rae Nelson, and Christy Schafer  Council Members Absent: JeffTedder  Also Present: 1. Call to Order MayorMike Brannon called the meeting to order: a. Recognition ofQuorm  Andrew Meadwell, Town Manager; Cindy Poe, Town Clerk; and Brian  Williams, Town Attorney  2. Town of Bermuda Run Code of Ethics Statement- - Town Attorney, Brian Williams  3. Adoption of the Agenda  Council Member Rae Nelson made a motion to adopt tbe agenda as presented. Council Member Mike Emst seconded the  motion. Tbe motion was approved by a vote of three (3) inj favor and none opposed. 4. Approval of the July 23, 2024. Agenda Meeting Minutes  Council Member Mike Emst made ai motion to approve thej July 23, 2024 Agenda Meeting minutes. Council Member Chrisly Schafer seconded tbe motion. The motion was approved by ai vote of tbree (3) in favor and none opposed. 5. Citizen Comments - Vera Williamson (ETJ) questioned where the 20% match comes from when the town  has projects. 6. Action Items  A. Approval of Fuller Contracting for the construction of] Flag Overlook Project Staff recommends action to allow the' Town Manager and Town Attorney to, finalize and execute Council Member Mike Erst made a motion to approve the agreement with. Fuller Contracting. Council Member Chrisly Schafer. seconded. tbe motion. The motion was qpproved by a vote of tbree (3) inj favor and none opposed. A. Council Vacancy - (Mayor Brannon) With the resignation of Council Member Melinda Szeliga at the August Council Meeting, there is a vacancy on the board. Her term was set to end in December, 2025 B. Gate Operations Update (Mayor Brannon) - Committee was formed in May, 2024 and they are in C. Town Ordinances Update (Schafer) Working on a matrix regarding the no-solicitation and the golfcart ordinances. **Council Member Schafer also gave an update regarding the progress of the Town's 25th Anniversary Celebration the weekend of9/27 and 9/28. Banners have gone up and invitations to a special luncheon have gone out, plus much more already happening in preparation. D. Audit Update (Meadwell) - Information will go to the LGC and he plans to share ai report in  design build agreement.  7. Informational Items  and there is no set timeframe to fill the seat.  process of determining "Bronze, Silver, and Gold" levels of expected service.  October.    E. REP-LeafCollection (Meadwell) -Land' Tek's contract has expired and an RFP has been placed on the Town's website. Deadline for bids is 9/6/24. *Additional contractor was brought in last year and that drove the cost up quite al lot. We'd like to see: if there are other contractors available that would  provide a high level of service.  8. Town Manager Comments - Bermuda Run East Pedestrian Plan - 60% drawings (showing right of ways, etc.) Small number of parcels will be affected. PTRC has been contacted regarding a grant for EV charging stations - currently Hampton Inn is only location in Bermuda Run. Pre-construction meeting regarding paving projects is today. Communication went out this morning regarding upcoming fire hydrant maintenance by Smith Grove Fire and Rescue beginning September 3. Still working with property owner 9. Mayor Comments - The: mayor addressed question by Vera Williamson stating that the. ARPA funds received several years ago are going to supplement the cost oft the Blue Heron Trail. Other money comes from Julia Howard/NC House Legislation. He continues to meet with residents, such as recently meeting with a group at Bermuda Village. Sheriff Hartman has invited the Council to visit his facility. There is another concert on Saturday, as long as the weather cooperates = a decision should be made by tomorrow (Wednesday) morning. Upcoming speakers at Council meetings: September: Davie County Health and Human Services, October: Habitat Davie ReStore, November: Davie Respect Initiative, and hopefully in  regarding opening the pedestrian bridge over. I-40.  December: Davie County Tax Office.  10. Adjourn  Witb noj furtber business, Council Member Mike Erst called for the meeting to be adjourned. Council Member Rae Nelson  seconded tbe motion. The motion was approved by a vote of tbree (3) inj favor and none opposed.  Approved:  Respectfully submitted: CRR  Mike Brannon, Mayor aR  Cindy