TOWN OF BATH COUNCILMEETING  July 16, 2024  1. Call to ORDER: @ 5:30pm by Mayor.  2. ROLL CALL: Scott Merki (X) Susan Webster (X) Elizabeth Skinner (X) Greg Schene (X) 3. REVIEW OF MINUTES: Minutes of the Regular Meeting of. July 2, 2024 were 4. PERSONS BEFORE COUNCIL: Gerry Michaels of307 S. Washington St. asked how he should go about creating and maintaining a small garden on property that is a Town owned alleyway behind his house on S. Washington St. He was instructed to submit a Town Facilities Use Form and that it would be taken up in the next Finance 5. COMMUNICATION FROM MAYOR: The Mayor commented on the very hot weather recently. He also introduced Boy Scout Eric Butts ofTroop #. Attending a Council meeting is a requirement ofa merit badge that he is working towards  Rebecca MacLeod (A) Mary Lynn Hickey (X) Dave O'Connell (X) Quorum present.  approved by Common Consent.  Committee meeting.  completing.  COMMITTEE AND BOARD REPORTS  1. BATH DEVELOPMENT AUTHORITY (BDA): The next regular meeting is August 7 at 4:30 in the County Commission Room ofthe Courthouse. Recorder Webster reported that the Finance Committee had concurred that allowing up to $400.00 for travel expenditures is permissible for Assistant Clerk Farris to attend the On Trac meeting in Parkersburg. Itis hoped that the BDA will contribute to and become  involved in this program and endeavor. 2. PARKS & REC: The next meeting is July 17.  3. PLANNING COMMISSION (PC): The next meeting is August 8. The Commission is working on long term planning and scheduling Town organizations for 4.1 RAIL/TRAIL (NBRT): The next meeting is July 31. Co-Chair Pete Brown attended to report on movement ofthe WV DOH on the R/T project. Attached is the written 5. STREETSCAPE: Co-Chair Pete Brown has submitted a detailed progress report 6. TRAIN DEPOT: The next meeting is July 18 at the Depot. Miss Isabella Rainsong and her Traveling Companion' will be performed at the Depot on July 19 and 20. Chairwoman Webster is sending the draft Depot lease to TBS officials. 7. LANDMARK COMMISSION (HLC): No report at this time. 8. CLERK/RECORDER REPORT: Clerk Corrick prepared and presented a 2025 Budget Revision to be sent to the State Auditor's Office to reflect actual increases in account numbers 298 and 800 (attached). This is a required revision. The FC recommended this revision and accompanying Resolution 2024-08-01 to Council. MOTION: To approve the 2025 Budget Revision and accompanying Resolution  development ofthe Bath Comprehensive Plan.  report submitted by Brown.  (attached).    2025-08-0las presented (attached)- Webster/Skinner Carried unanimously 9. FINANCE: Chairwoman Webster delivered the following bills for approval:  (a) Town of Bath $21,359.50- Motion to approve: Webster/Hickey (b) BSWW $40.235.77- Motion to approve: Webster/Skinner- Carried (c) Greenway Cemetery $8,669.12- Motion to approve: Webster/Hickey- Carried Cemetery Chairwoman Skinner stated that this bill was for the (d) BSWW R&R $9,500.00: Motion to approve: Webster/Skinner-  Carried  mausoleum repair.  Carried  10.TREE BOARD: Member Kate Lehman told Council that the group is developing it's 2024 five-year plan. Businesses and the public were encouraged to water trees and 11.GRANT: The next meeting is August 12. Chairwoman Hickey informed Council that she is waiting for outcomes on grant applications that have been submitted. She is continuing her efforts on developing grant funding for a new Town website. The Bath Civic Trust will be applying for a grant for this and other purposes also. 12.PUBLIC SAFETY: The next meeting is August 14. Committee member Schene reported that this committee is studying the possibility ofallowing permit parking for 13.CEMETERY: Chairwoman Skinner reported that the mausoleum work is done. Gratitude was expressed by all for the help of Pete Brown and Thrasher Engineer Jeff Gola Seasonal work is continuing keeping drought conditions in mind. 14.PUBLIC WORKS: Next meeting on August 6. No report at this time.  plants adjacent to their properties. The next meeting is July 17.  business owners and employees.  15.ORDINANCE: The next meeting is July 11. Chairman Schene informed all that the WV PSC is requiring financial justification for the BSWW new TariffOrdinance Capacity Capital Cost Fee for their approval. This is being developed for submission and future required procedures will be announced. The Ordinance Committee is looking into 16.BSWW: The next meeting is July 17. Chairman O'Connell explained that work continues to acquire the property ROWS for the Rt. 522 extension. Six are in hand oft the 16needed to be obtained. O'Connell will attend the next meeting of the Morgan County Commissioners to request financial assistance for the needed $1.5 million plant upgrade necessary to accommodate the Rt. 522 waterline extension. The Chairman is preparing the 2024-2025 Budget for WV: PSC approval. O'Connell underscored the WV PSC's required financial justification for the Capacity Capital Cost Fee. The BSWW is replacing and upgrading water meters and other essential components oft the company to insure the  creating a vacant building ordinance.  reliability of the water service to customers.  17.MOTION TO. ADJOURN: Approved by Common Consent.  Attest:  Mayorltenok  Recorder Suay Wwbs    Streetscape and BSSP Projects Status Report for Town Council  July 16, 2024 STREETSCAPE  Next Committee Meeting: 9 am Thursday 7/18 Town Conference Room  Phase V Construction contract:  DOH is preparing the Supplemental Funding Agreement for the next bidder. Do not yet have a date when the Town will see the Agreement. Town's Cash Match will be $13,680.80. There are sufficient DOH says Contractor will extend bid in 30-day increments as needed until Agreement and funds are inp place. This delay means that construction will start much later than anticipated. There will likely be Phase VI lighting grant application: $100K Grant plus $25k Town Cash Match - Submitted and WVDOH TA Grant Phase VI design grant: $56K Grant plus $14k Town Cash Match- Awarded in April 2024; formal Letter dated 6-11-24 - Thrasher drafting Scope Document that will lead to a DOH/Town Funding Agreement, Town Task Order to Thrasher, DOH & FHWA authorization and DOH Authority to Proceed. Probably a few months away. There are sufficient funds int the Streetscape. Account to fund WVDOH TA Grant Phase VI construction grant application: $400K Grant plus $100K Town Match. Streetscape Account Cash Flow: Working on cash flow predictions based on current account plus various Cash Match requirements from above Grant actions. Will discuss at July 18th Streetscape  funds in Streetscape Account to provide this immediately to DOH. ar need to work out a minimum interference with Apple Butter. accepted by DOH on June 25th. Identified as the Town's #1 Priority.  this.  Submitted and accepted by DOH on June 25th. Identified as the Town's #2 Priority  Committee Meeting.  BERKELEY SPRINGS STATE PARK PROJECT  Current Final Status Consent Order is out for public comment - closes on Aug 3rd. Expect DEP will sign the Order Letter response to DOH Legal letter of. July 2nd ready for Mayor's signature (Bid Bond and possible Corrective Action Plan & Schedule (required by the Consent Order) in final draft now.  after that. It becomes "Effective" after that. remaining Project funds - to recover cost ofi fine) Briefing package prepared for planned meeting  NBRT  Conference call with DOH on the three new bridges solicitation on Thursday July 18th. Currently DOH and County reviewing previous Permits to verify end dates and revise as needed. Planned NBRT Task Force Meeting - July 24th; 4:00 PM Commissioners Conference Room  No overall DOH schedule for the revised Project yet.  Pete Brown Streetscape Committee  1    REQUEST FOR REVISION TO APPROVED BUDGET Subject to approval oft the state auditor, the goveming bodyr requests thatt the budget be revised priort tot the expenditure or obligation off funds forv whichr no appropriation ori insufficient appropriation currently exists.  LGSDE BR (Ver. 2020) Ora Ash, Deputy State West' Virginia State Auditor's Office 200 West! Main Street Clarksburg, w 26301 Phone: 627-2415 ext. 5114 Fax: 304-340-5090 Email: Igs@wysao.gov Person To Contact Regarding Request: Name: Sharron Corrick Phone: 304-258-1102 Fax: 304-258-3638 Email: townotbath@wyds.ne. REVENUES: (net each acct.) ACCOUNT NUMBER 298  FiacalYear CONTROL NUMBER Ending: 2025 Fund: 2 RevisionN Number: 1 Pages:. 1  Auditor  (S11-8-26a)  Town of Bath GOVERNMENT ENTITY 271 Wilkes Street STREET ORPOBOX  Municipallty Government Type  WV25411 ZIPCODE  Berkeley Springs CITY  REVISED AMOUNT  ACCOUNT DESCRIPTION Assigned Fund Balance #N/A #N/A #N/A #N/A N/A  PREVIOUSLY  APPROVED AMOUNT (INCREASE)  DECREASE)  665  1,165  500  NETNCREASEIDECRLAS, Revenues (ALL PAGES) EXPENDITURES: (net each account category)  665  Explanation for Account #: 378, Municipal Specific: Explanation for Account #: 369, Contributlons from Other Funds:  (WV CODE7-1-9) REVISED AMOUNT  ACCOUNT NUMBER 800  ACCOUNT DESCRIPTION Garbage Department #N/A #N/A #N/A #N/A #N/A #NIA #N/A #N/A #N/A  PREVIOUSLY  APPROVED. AMOUNT (INCREASE)  (DECREASE)  4,500  665  5,165  NET NCREASE/DECREASE) Expenditures APPROVED BY THE STATEAUDITOR  665   CESSON  7/16/2024 APPROVAL DATE  AUTHORIZED! SIGNATURE OF ENTITY  BY: Deputy State  Auditor, Local Government Services Divislon Date    $A $ 6 $  $  S  $A $ $A $ $ $            $ $  $