-1- 128 Water Street East Berlin, PA 17316  EAST BERLIN BOROUGH COUNCIL  Call to Order: The monthly meeting ofthe East Berlin Borough Council was opened with the Pledge of Allegiance at 7 PM by James LeVan, Council President on Wednesday, March 9, 2022, at the East Berlin Members Present: James LeVan, Roberta Teal, Charles Krall, Chris Warner, Judith Salomon, and Donald Also Present: Mayor-Stephanie Haley, Solicitor-Matthew Battersby and ecrcuy/reasurercmy Smith Approval of Agenda: Roberta Teal motioned approval second by Charles Krall. Motion carried.  Borough Hall. Dixon  Members Absent: Heather Gentzler Solicitor Battersby's Report:  Charles Krall motioned to accept the lowest responsible bid for commercial trash hauling submitted by Republic Services of Pennsylvania LLC, which is the Borough's current commercial waste/trash hauler. The bid price is $7.00 per cubic yard from April 1, 2022, through March 31, 2023; $7.35 per cubic yard from April 1, 2023, through March 31, 2024; and $7.70 per cubic yard from April 1, 2024 through, March 31, 2025. Rates may be adjusted in any future years following the stated contract periods. Any extended service rates are subject to the mutual agreement between the parties, second Charles Krall motioned to approve aj request from Waste Connections, the residential trash hauler, for the use ofautomatic front loading trucks within the Borough, second by Chris Warner. Motion carried. Roberta Teal voted provisional approval for Penn Waste, a subsidiary of Waste Connections, to haul the Borough recyclables, second by Charles Krall. Motion pending confirmation ofl Penn Waste ability to The Solicitor requested an Executive Session and stated that he will need further time to review and give guidance on] proposed drainage easements at 116 Park Road due to ongoing stormwater issues within the  by Roberta Teal. Motion carried.  provide said service due to a very recent fire at their facility. Motion carried.  Borough. Constituents /Guests =  Chief Cory Lease, Northeast Fire and EMS introduced himself and inquired as to the future plans of the "Old Fire House". The Solicitor stated that no formal plans have been made at this point in time. Approval of the Minutes: Charles Krall motioned for acceptance of the February 9, 2022 minutes, second by  Emma Diehl  Chris Warner with a minor correction. Motion carried.  Mayor's Report:  Mayor Haley reviewed the speed sign report  Mayor Haley read the February 2022, Borough Police report and acknowledged Chief Seitz high Mayor Haley acknowledged receipt of a Commemorative Medallion from the VFW Post 8896. Mayor Haley requested the voicemail at the Borough Hall for ChiefPolice be enabled. Council advised the Mayor that due to the fact the Borough does not have a 24-hour dispatcher on staff; residents will need to continue using 717-624-2101 the Adams County non-emergency phone number, The County provides al log oft the call and documentation should the need arise for any subsequent legal action. Mayor Haley acknowledged that she understood the Council's rationale and will advise Mayor Haley inquired what date the park restroom is slated to be de-winterized/ /opened for use. Roberta Teal stated that the restrooms will open after freezing /inclement weather. There is no heat in  visibility in town.  residents as such.  the park restroom and it will not be open during winter months.    -2-  Committee Reports: Finance: Roberta Teal  Council acknowledged receipt ofthe Profit & Loss Statement as well as the Summary of Accounts. Charles Krall motioned to pay the February bills totaling $17.951.82, second by Chris Warner. Motion Roberta Teal voted to contribute $15,000.00 towards the purchase ofai tractor for the East Berlin Area Joint Authority (EBAJA) from the. American Rescue Plan funds/ /j proceeds (ARP Funds), second by Inr memory ofl longtime & former Borough Secretary /Treasurer, Darlene McArthur's passing; Roberta Teal motioned to contribute $100.00 to the SPCA, as indicated in the Obituary announcement,  carried. By roll call vote, with 6 yes/Ono.) Motion carried.  Charles Krall. Motion carried.  second by Chris Warner. Motion carried. Chris Warner - read and reviewed the following:  Maintenance. / Streets - Review of Borough Maintenance Report from Bob Meminger Planning Zoning - acknowledged and read Planning Commission Minutes & Annual report  Emergency Management Report Emergency Services Report  Personnel:  James LeVan acknowledged that he has received 3 committee applications and that one other person has requested a committee application, which they intend to complete and return to the Borough. James LeVan appointed Stephanie Haley as liaison between Council and the Parks & Recreation Council clarified that Chris Warner is the appointed liaison between the Planning Commission and the  Commission. Council concurred.  Council. Parks and Recreation:  Prior to updating the park rental packages and associated fees, James LeVan requested that Stephanie Haley discuss with the Parks & Recreation Commission their willingness to administer/assume management of the rental program to including scheduling, reservations, points of contact if there is a problem with said rentals, etc. Roberta Teal voiced her concern for accessibility to the park areas by Borough residents, ifa all areas are rented for events that consume use oft the entire facility on any given  day. Stephanie agreed to obtain feedback for the Council.  Correspondence: Executive Session  Training and Webinars available  An Executive Session was. held to discuss legal matters with the Borough Solicitor regarding stormwater / drainage matters in the Borough. The Executive Session began at 8:20 PM and ended at  8:40 PM per Roberta Teal's documentation.  The next meeting is scheduled for April 13, 2022, 7PM at the Borough Hall.  Roberta Teal motioned to adjourn the meeting at 8:40 PM; with a second by Donald Dixon. Motion carried.  Respectfully submitted, Cindy Smith, Secretary /Treasurer