-1- 128 Water Street East Berlin, PA17316 September 2, 2020  EAST BERLIN BOROUGH COUNCIL  The monthly meeting oft the East Berlin Borough Council was held September 2, 2020, at the East Berlin Members Present: Roberta Teal, James LeVan, Anne Geiger, Donald Dixon, David Meixner, Charles Krall Also Present: Mayor Keith Hoffman; Solicitor Matthew Battersby; and Secretary/Treasurer Cindy Smith  Borough Hall. The meeting was opened with the Pledge of Allegiance at 7:00 PM.  Members Absent: Jason Wood  Guests / Constituents: Curt Mathews, Chris Warner and Emma Diehl  Solicitor Battersby's Report:  A draft copy oft the new Municipal Waste Ordinance was available for review in the Council Member'si meeting packets. A Public Notice can be submitted in conjunction with the upcoming Codification Advertisement ifthe Council isi in agreement to adopt the Ordinance. To date, an updated draft Lease Agreement from EBACC has not been received.  Constituents Address Borough Council-None  Approval of the Minutes:  The August 5, 2020 Workshop minutes were approved as presented by Charles Krall and a second by The August 5, 20201 Meeting minutes were approved as presented by Donald Dixon and a second by  James LeVan. Motion carried.  James LeVan, noting a minor spelling correction. Motion carried.  Mayor's Report: Mayor Keith Hoffman read the 22 incidents from the August Police report.  Committee Reports:  Finance: Roberta Teal reviewed: Thel Profit and Loss statement. estimated of $46,481.58.  Payment of] Bills A summary of the bills paid for August totaling $29,842.04 was reviewed. A motion was made to pay the bills by Donald Dixon with a second by Charles Krall. Motion carried. The PennDot 2021 Liquid Fuels Estimated Allocation letter stating the Borough will be receiving the Streets/ Maintenance: David Meixner read and reviewed the Borough Maintenance Report. He noted that KPI Engineering had completed an estimate for the ADA improvements at the front ofthe Borough Building. Solicitor Battersby commented that the Adams County Office of Planning and Development could be contacted Planning/Zoning: David Meixner read and reviewed the Planning Commission meeting minutes. Solicitor Battersby noted that EBAJA had received a check from the proposed developer at 429 West King Street for Personnel: James LeVan presented the update Personnel Policy with revisions completed by Solicitor Battersby. Subsequent to a lengthy discussion; James LeVan motioned with a second from Donald Dixon to adopt the revised Personnel Policy pending minor changes. By roll call vote, motion approved unanimously.  for further information on grants available for ADA Compliance.  reservation of4 40 sewer and water hook-ups.    -2-  Parks and Recreation:  Anne Geiger did not have minutes from the Parks and Recreation Commission. She reported that Bermudian Springs Youth Athletic Assoc. (BSYAA) will be submitting an agreement to use park property for the 2020 Fall Season. The group has received permission from the neighboring businesses (Tucker and Zeigler) for the use oft their parking lots for overflow parking. Solicitor Battersby recommended the Parks and Recreation Commission have a Policy and Fee schedule for such future Roberta Teal stated that Charles Krall researched and found that the Borough is responsible for the cost ofmaintaining the Park Restroom upon project completion. Due to the fact Borough Employees are not scheduled to work over the weekend and many park activities commence during that time, an independent cleaning contractor will be needed. Roberta requested that Anne Geiger form a committee toresearch obtaining the independent contractor for cleaning and re-stocking the Park Restroom.  activities.  Anne Geiger reported that Feast Berlin was a great success.  Communications:  Roberta Teal reviewed the Municipal Waste Contract Extension provided by Waste Connections. A motion was made to accept the Municipal Waste Contract Extension for the period of March 31, 2021 - March 31, 2022 by Anne Geiger and second by Charles Krall. By roll call vote, motion approved  unanimously. Unfinished Business:  Anne Geiger reported that the editorial revisions and work will continue regarding the Borough Ordinance Codification/E-Code submission process and that aj public notice advertisement will be necessary. Anne Geiger motioned to advertise the repeal/amendments. /omnibus changes to Borough Ordinances as well as adoption ofthe new Municipal Waste Ordinance; motion second by Chris Warner, Borough Emergency Management Coordinator presented the National Incident Management System, NIMS Resolution. Charles Krall motioned to adopt the NIMS Resolution 09-2020-6, with second by Anne Geiger. By roll call vote, motion approved Council was provided with a memo advising oft the 2021 Minimum Municipal Obligation (MMO) for the Non-Police Municipal plan in the amount of$10,904.00. James LeVan motioned to accept Council was provided with a memo advising oft the 2021 Minimum Municipal Obligation (MMO) for Police Pension plan in the amount of $0.00 (due to past years' overfunding). James LeVan Charles Krall updated the Council that EBAJA will be refinancing an existing loan; this will  Donald Dixon. By roll call vote, motion approved unanimously.  New Business:  unanimously.  the MMO; second by Donald Dixon.  motioned to accept the MMO; second by David Meixner.  reduce the monthly payments and provide funds toj paint the water tower. FEMA-F Floodplain Ordinance compliance recognition letter  Correspondence:  Northeast Adams Fire & EMS Reports Training and Webinars Available  Closure:  The next meeting is scheduled for October 7, 2020, 71 PM at the Borough Hall.  Donald Dixon motioned to adjourn the meeting at 8:261 PM with a second by David Meixner. Motion carried.  Respectfully submitted, Cindy Smith, Secretary/Treasurer