Mayor Russ Touchberry Council. Members: Aaron Brown Tiffany Johnson-Wilson Richard G. Waring, IV Kima Garten-Schmidt Bob Jackson Matt Halter  Town. Administrator Lisa Wallace Town Clerk Beth Messervy Town. Attorney G.W.1 Parker  A  s *  1847 MERVILLE  TOWN of SUMMERVILLE SPECIAL COUNCIL MEETING FY25 BUDGET RETREAT - Day #2  MINUTES Friday, April 26, 2024  ATTENDANCE  Present: Mayor Russ Touchberry, Councilmembers Kima Garten-Schmidt, Bob Jackson, Aaron Brown, Matt Halter, and Richard G. Waring, IV. Ms. Johnson-Wilson was absent. Also in attendance were Town Administrator Lisa Wallace, Town. Attorney GW Parker, and Town Clerk Beth Messervy. A quorum wasi met. Public and press were duly notified. The meeting took place at the Cambria Hotel at 405 Sigma Drive, Summerville, and was livestreamed from the  Town's website. CALLTOORDER:  Mayor Touchberry called the meeting to order at 8:45am on Friday, April 26, 2024.  PUBLIC SAFETY FACILITY UPDATE:  Frank Neal, Director of Community and Economic Development, stated that there is a survey being done on the current site of the Police Headquarters and Fire Station 1. He explained that staffis trying to secure federal and state grants to help fund the new facility. Rusty Miller with Creech and Associates presented the revised site plan and renderings for the new public safety facility after reviewing Council's comments at the January 25, 2024 Special Council meeting. Hei reviewed a summary oft the process, the layout ofthe existing site, ai master plan, conceptual renderings, and cost. He pointed out that the original plans were reduced by 29% for each department (fire, police, and court) to meet the $55 million budget. He answered questions from  Council and staff regarding the plan. FEE SCHEDULES:  The only fee schedule that had aj proposed change for the FY25 budget was. Parks and Recreation, and the changes arei minimal. Ms. Evans stated that rates for Town programs through the Parks and Recreation department would be discounted 20% for Town residents. She also proposed that the pavilion at Wassamassaw Park have a rental fee of$100 for private use. EMPLOYEE BENEFITS PROGRAMS AND RETENTION INTIATIVES:    Special Town Council Meeting Minutes- April 126,2024  Page 2  Chris Grant, Human Resources Manager, reviewed aj proposed bereavement leave policy, which includes up to 3 days of paid leavej per year for death of an immediate family member. Mr. Halter made ai motion, seconded by Mr. Waring, to accept the policy as presented. Thei motion Mr. Grant continued with aj presentation on a proposed "End of Year" leave payout system. He explained that an employee that met a certain threshold of unused annual leave could get paid for the unused leavel hours instead oflosing them ift they do not take all oft their leave by the end of the year. Mayor Touchberry explained that this is only for employees who are in a "use it or losei it" scenario with annual leave, and that leave could not be "sold," per se. Mr. Waring made an motion, seconded by Ms. Garten-Schmidt, to approve the end ofy year payout system as presented. The motion carried 6-0. Ms. Johnson-Wilson wasi not present at the meeting to vote. Mr. Grant then presented aj proposal for continued health insurance for retirees. He stated that the employee would have to formally retire with PEBA with the Town as their final employer to qualify. Some discussion followed regarding the different scenarios ofcoverage for retirees. Council tasked Mr. Grant with coming up with an idea ofhow: much the Town would have to contribute each year for the next 20 years based on those current employees eligible for  carried 6-0. Ms. Johnson-Wilson was not present at the: meeting to vote.  retirement int those 20 years. STRATEGIC ANNEXATION:  Mayor Touchberry expressed his interest in discussing with Dorchester County the ability to annex in potential parks near their library property as well asl Rosebrock Park. He explained that the City ofNorth Charleston is working hard to annex along Highway 165, and that the Town should move quickly to annex those properties because Highway 165: is a gateway to the Town. Some discussion followed regarding other areas ofTown to focus on: for annexation. Mr. Neal stated that "donut holes" of properties not within the Town limits are notj just a' Town problem, but rather a state-wide problem that will not change until state legislation changes.  CICFRORTIES/SIDPMAIK PRIORITIES:  Ms. Wallace explained that these items were added to the agenda because ofthe sporatic requests for sidewalks and crosswalks. The Mayor suggested that staff start a priority list as aj part ofthe Vision Plan that is to be updated in the near future. Bonnie Miley, Town Engineer, stated that she does have a list ofTown and SCDOT roads to be resurfaced with CTC funds if granted. Ms. Wallace recommended Ms. Miley present the list to Council for review at thei next meeting. Mr. Halter stated that hel has spoken to our state legislators about changing the formula for gas tax sO that the Town can get more: money back from thei tax to use for road repair. He also stated that the' Town needs to come up with a way for the Town to take back SCDOT roads that do not  make sense for the DOT to maintain.  PARKS AND COMMUNITY FACILITIES PRIORITIES: money that could be used for construction oft thej proposed design.  There was some discussion about what should go where the old Cuthbert Center once stood. Mayor Touchberry suggested that Council and staffhold offofa design until the Town has  TRANSPORTATION IMPACT FEES:    Special Town Council Meeting Minutes - April 26,2024  Page3  Ar representative from Kimley-Horn gave a presentation on thel history oftransportation impact fees, as well as an update of legislation that is currently inj process in Columbia that would  change regulations on transportation impact fees.  EXECUTIVE SESSION:  Mr. Halter made ai motion, seconded by Mr. Jackson, to enter into Executive Session to discuss a Contractual Matter Related to Potential Sale of] Property, a Contractual Matter Related to Potential Acquisition of Property, and a Contractual Matter Related to Creech & Associates and Public Safety Complex Project. The motion carried 6-0, and Council entered into Executive Council reconvened at 12:35pm. Town Attorney GW Parker stated that Council entered into Executive Session to discuss a Contractual Matter Related to Potential Sale of Property, a Contractual Matter Related tol Potential Acquisition of] Property, and a Contractual Matter Related to Creech & Associates and Public Safety Complex Project and that no action was taken  Session.  in Executive Session. OTHER BUSINESS:  Mr. Waring made ai motion, seconded by Ms. Garten-Schmidt, to authorize the Town Attorney to order an appraisal and develop a RFP for 3 acres ofTown-owned property on East 6th North Mr. Jackson made ai motion, seconded by Ms. Garten-Schmidt, to authorize the Mayor and/or Town Administrator to sign a contract with Creech and Associates for further design ofthe  Street for potential sale. The: motion carried.  public safety complex. The: motion carried.  ADJOURN:  Mr. Waring made ai motion, seconded by Mr. Jackson, to adjourn the meeting. The motion carried unanimously, and Mayor Touchberry adjourned the meeting at 12:38pm.  Respectfully Submitted, PHMANey Beth Messervy, Town Clerk  APPROVED:  nTY  Russ Touchberry, Mayor