SMIERI  TOWN OF SUMMERVILLE) PARKS & RECREATION DEPARTMENT  "Creating Sense ofl Place Through Parks & Play"    TO: CC: FROM: DATE: RE:  Beth  Clerk  e  Messervy, Town Lisa Wallace, Town Administrator Amy Evans, Parks & Recreation Director  June 11,2024  June Parks & Recreation Committee Minutes  The Parks & Recreation Committee met on Monday, June 10, 2024 in the Council Chambers of the Town Hall Annex. Chairman Bob Jackson and committee members Tiffany Johnson-Wilson and. Aaron Brown participated ini the meeting. The meeting was called to Ms. Evans shared that the 2024 Leadership Dorchester Class had selected the Azalea Park Children's Play Garden as their class project. She introduced Ben Tupper, a member oft the Leadership Dorchester Class. Mr. Tupper shared a short presentation that showed the individual pieces the class wished to install. The committee voiced support for thej pieces Ms. Evans shared that she was working on updating signage for Azalea Park. Ms. Evans requested to modify the park hours from dawn to 10pm to dawn to dusk. Signage would indicate that the tennis courts would stilll be available to 10pm. The committee was With no other business to discuss, Ms. Johnson-Wilson made a motion (seconded by Mr. Brown) to adjourn. Motion passed unanimously and the meeting adjourned at! 5:39PM.  order at. 5:31 PM.  selected and the project.  supportive of making this change.  Sincerely, Amy Evans Parks & Recreation Director Town of Summerville    PLANNING AND DEVELOPMENT COMMITTEE  REPORT for June 10, 2024 5:30PM  The Planning and Development Committee of Town Council met on June 10, 2024. The meeting was held in the Council Chambers of Town Hall, 200 S. Main Street, Summerville, SC. Committee members present included Richard Waring, Council District 4; Matt Halter, Council District 3; and Bob. Jackson, Council District6. Staff members present included Jessi The meeting was called to order at5 5:40 PMI immediately following the Parks and Recreation Committee meeting.  Shuler, AICP, Director of Planning and other Town staff.  Rezoning:  Ms. Shuler introduced the request to rezone TMS#s 130-14-13-001 and -002, located at 110 and 112 Wylie Street, totaling approximately one acre, and owned by Wendy G. Taylor, from GR-5, General Residential (5 units/acre). to N-MX Neighborhood Mixed-Use (Council District 1). She announced that the applicant was officially requesting their rezoning be changed to the N-R, Neighborhood Residential, zoning district. Ms. Shuler explained that the Planning Commission and the neighbors expressed significant concern about the potential of commercial uses that are allowed int thel N-MXZ zoning district should the proposed townhomes fall through, and one of the neighbors and one of the Planning Commissioners had suggested considering the N-R zoning. She stated that the N-Rzoning allowed for single-family detached dwellings, 2-4 unit dwellings, townhomes, andi mobile homes (not mobile home parks), and there is no minimum lots size. Mr. Halter askedi ift the change would require this to go back before the Planning Commission, and Ms. Shuler explained that it would not because the change was discussed in the meeting and the N-R: zoning allows less than the N-MX, SO the Committee could make a recommendation tot full Council with the: zoning ofN-R. Mr. Halter noted that alli the other properties on that street are single- family homes, and Mr. Jackson expressed concern about adding more population to that area. Mr. Waring agreed that even the rezoning to N-R would potentially change the character oft the neighborhood. Mr. Jackson made a motion to send the item to the full Council with a recommendation for denial, and Mr. Halter made the second. The motion passed unanimously. Following no additional business or discussion, the meeting was adjourned at 5:43P PM on a motion by Mr. Jackson anda a  second by Mr. Halter. Respectfullys submitted, 9-35 Jessi Shuler, AICP Director of Planning  June 11, 2024    Mayor Russ Touchberry Council. Members: Bob. Jackson Aaron Brown Tiffany Johnson-Wilson Kima Garten-Schmidt Richard G. Waring, IV Matt Halter  Town. Administrator Lisa Wallace Town Clerk Beth Messervy Town Attorney G.W.Parker  RONNI IN  PRA  ERVI  TOWN SUMMERVILLE  PUBLIC WORKS AND COMMITTEE ON WATER SUPPLY The Public Works and Committee on Water Supply met on Monday, June 10, 2024 in Council Chambers at 200 South Main Street. Chairperson Kima Garten-Schmidt called the meeting to order at 5:44pm. Committee members Kima Garten-Schmidt, Richard G. Waring, IV, and Tiffany Johnson-Wilson were present, as well as Bonnie Miley, Town Engineer. The public and press were duly notified, and the Ms. Miley stated that the residents of Daniel's Orchard are requesting one-way signage in the neighborhood on the one-way streets and alleyways. She reported that after reviewing the requests, staff recommends one-way signage, as well as "do not enter" signage at the appropriate locations in the neighborhood. Mr. Waring made a motion, seconded by Ms. Johnson-Wilson, to approve the signage Ms. Miley stated that the SCDOT would like to quit-claim a portion of West 2nd South Street (from Main Street to Central Avenue) to the Town, as DREAM will need that property for their Short Central beautification plan. Mr. Waring made a motion, seconded by Ms. Johnson-Wilson, to move the item to Mr. Waring made a motion, seconded by Ms. Johnson-Wilson, to adjourn. The motion carried  June 10, 2024  meeting was livestreamed from the Town's website.  request.  full Council with ar recommendation for approval. The motion carried unanimously.  unanimously, and the meeting was adjourned at 5:48pm.  Respectfully submitted, PnMeEL Beth Messervy, Towno Clerk    TOWN SUMMERVILLE, SC FINANCE COMMITTEE REPORT  June 10, 2024  The Finance Committee met on Monday, June 10, 2024. Present were Mayor Touchberry and Committee members Bob Jackson, Richard G. Waring, IV, Aaron Brown, Matt Halter, Kima Garten-Schmidt, and Tiffany Johnson-Wilson. Also present were Town Administrator Lisa Wallace, Town Attorney G.W. Parker, and Town Clerk Beth Messervy. Other staff members, members of the press and members of the public were duly notified. The meeting was held in Council Chambers on1 thet third floor oft the. Annex Building at 200 S. Main Street and livestreamed  from the' Town's web site.  Welcome Presentation of Financial Statements FY25. Budget Discussion  Mayor Touchberry called the meeting to order at. 5:49pm. Financel Director Rhonda Moore presented the May 2024 financial Mayor Touchberry urged the committee to ask any questions regarding the budget at this time sO that Council could give second and final reading to thel budget ordinance at the Thursday, June 13th Council meeting. There was no discussion regarding thel budget other than to commend staff on putting together a balanced budget. Mr. Jackson stated that for next year, he would like tol look at the purpose of ATAX money distribution and how the committee vets the applications. Mr. Jackson stated that he: feels that Meals on Wheels funding. Town Administrator Lisa Wallace explained that the requirement for ATAX funds is that it is used to specifically draw in tourists into the Town limits. Mr. Jackson stated that he would like to take $5000 from the Summerville Orchestra Outreach Program and give it tol Meals on Wheels. He then stated that he would like to take $5000 Deb Campeau and Robert Pratt were in attendance as members ofthe State. ATAX. Advisory Committee. Ms. Campeau stated that she is doing research ofother municipalities in how they handle ATAX: funding distribution. She also reiterated that the committee has toj judge the applications by what the State law allows an organization to spend ATAX dollars on, as well asi ift the money is getting tourists to comei into Mr. Jackson made ai motion to give Meals on Wheels more: money if they brought their fundraiser pickleball tournament into Town limits. Robert Pratt stated that the committee always takes the time to stick with  statements.  2024ATAX Advisory Committee  Recommendations needs more: money to feed people, sO they should have more. ATAX  from the YMCA to give to Sculpture in the South.  Town to eat, shop, and stay.    Finance Committee Report June 10, 2024 Page 2  the guidelines set forth by the State ofw what ATAX can be used for as Ms. Garten-Schmidt asked ifthe $15,000: recommended for Sculpture in the South is for thel banana statue in Saul Alexander Playground. Ms. Messervy confirmed that it is thel last payment due on the statue. Ms. Johnson-Wilson stated that she would like to see: more money go to Sculpture in the South, the South Porch Artist Residency, and the Mr. Jackson stated that Sculpture in the South should get more money because they are working on two more projects that need funding. Ms. Messervy explained that the committee recommended the full amount that Sculpture in the South applied for to make the last payment on the banana sculpture, and that any additional projects beyond that would need their own application during the next funding time. Mr. Jackson made ai motion, seconded by Ms. Johnson-Wilson, to take $5000 from the YMCA's recommended amount and give it to Sculpture int the South, and to take $5000 from the Orchestra's Outreach's recommended amount to give to Meals on Wheels (if they bring the pickleball tournament into Town). Ms. Johnson-Wilson made ai motion, seconded by Mr. Jackson, to amend Mr. Jackson's motion, to also lower the recommended amount for the Italian Feast Meatball Run 5K from $6480 to $2500 to match the amount recommended for The ARK's Race Mr. Jackson then withdrew his motion, as did Ms. Johnson-Wilson. Mr. Jackson made ai motion, seconded by Mr. Waring, to approve the ATAX Advisory Committee's recommendations as presented. Mayor Touchberry thanked the committee and reminded Council that they should remember that the decision to fund an organization needs to be data-driven and not emotionally focused. Mr. Jackson withdrew his motion to approve the recommendations as presented. Mr. Jackson made ai motion, seconded by Mr. Halter, to postpone the decision on ATAX funding until the Thursday Council meeting. The motion carried 5-2, with Mr. Waring and Mr. Brown voting in  they review each application.  Summerville Parks Foundation.  for the Ark 5K. Some discussion followed.  opposition.  SPD Service Weapons  Mr. Jackson made ai motion, seconded by Mr. Waring, to authorize the SPD to issue service weapons to the following retiring officers: Lieutenant Jason Forsythe withl his Glock 9mm duty weapon, serial #BMWW924, and Sergeant Shannon Sharp with his Glock 9mm duty weapon, serial #BMWW853. The motion carried unanimously. separate capital funds for the Police Department, Stormwater, and Fire Department sO that the proceeds for surplus vehicles could be placed in  Surplus Vehicles Ms. Johnson-Wilson made ai motion, with no second, to establish    Finance Committee Report June 10, 2024 Page 3  the appropriate capital fund. Mayor Touchberry stated that the committee needs to stick to the agenda items, and that Ms. Johnson- Wilson could request aj policy draft from staff regarding capital funds. Ms.. Johnson-Wilson withdrew her motion. Mr. Halter made a motion, seconded by Mr. Waring, to authorize the' Town to surplus and sell the following SPD vehicles: 252-2013 Dodge Charger current mileage 133,700; 253- 2013 Dodge Charger current mileage 113,840; 304- 2014 Dodge Charger current mileage 108,803. The: motion carried unanimously. Finance Director, Rhonda Moore, stated that she could work on a capital fund policy, but that Council would need to identify a larger funding source than surplus vehicle sales in order for a complete Mr. Waring made ai motion, seconded by Mr. Jackson, to surplus and sell W117, a 2004 Chevrolet Silverado from Storm Water. A replacement vehicle has already been purchased. This vehicle is 20 years old and has over 120,000: miles. Proceeds will be deposited to Stormwater Fund Balance. Thei motion carried unanimously. Mr. Waring made ai motion, seconded by Ms. Garten-Schmidt, to surplus and sell Fire and Rescue vehicle FDV0008, a 2007 Ford F350 with an E- one: rear body and 99,885 miles. The motion carried unanimously. Mr. Brown made ai motion, seconded by Mr. Waring, to issue a purchase streetsweeper: for the Streets Department. This is on State contract, and funds will come from budgeted ARPA funds. Thei motion carried Mr. Jackson made a motion, seconded by Mr. Waring, to authorize the Town Administrator to renew existing contract with Russell Landscape fori maintenance services oft the 199 interchange, Bear Island Rd, N Maple St, and Main St medians for. July 1, 2024 -. June 30, 2025 in the amount of$137,391. Ms. Johnson-Wilson stated that these areas are in her district and that shel has heard from several Weatherstone residents that the current company is not doing a good job keeping up with the landscaping in that area. She stated that she would vote to approve the contract extension, but that she is giving the company one year to make improvements to their service. Thei motion carried unanimously. Finance Committee to enter into Executive Session to discuss personnel matters related to the Town Administrator search. The: motion carried unanimously, and the Committee entered into Executive Session at The Committee reconvened at 7:12pm. Town Attorney GW Parker stated that the Committee met in Executive Session to discuss personnel  policy tol be drafted.  Financial Contracts  Requisitions and order to Amick Equipment in the amount of$313,238 fora  unanimously.  Executive Session Mr. Waring made ai motion, seconded by Ms. Garten-Schmidt, for the  6:38pm.    Finance Committee Report June 10, 2024 Page 4  matters related to the Town Administrator search and that no action was  taken in Executive Session.  Other Business Adjourn  N/A  There being no further business, Mayor Touchberry adjourned the meeting at' 7:13pm with a unanimous vote oft the Committee.  Respectfully submitted, buMenaEug Beth] Messervy, Town Clerk