TOWN OF SUMMERVILLE PARKS & RECREATION DEPARTMENT  FR  "Creating Sense ofl Place Through Parks & Play"  -    TO: CC: FROM: DATE: RE:  Beth Messervy, Town Clerk Lisa Wallace, Town Administrator Amy Evans, Parks & Recreation Director  August 6, 2024  August Parks & Recreation Committee Minutes  The Parks & Recreation Committee met on Monday, August 6, 2024in1 the Council Chambers oft the Town Hall Annex. Chairman Bob Jackson and committee members Tiffany Johnson-Wilson: and Aaron Brown participated ini the meeting. The meeting was called to The current budget allocates funds to design a custom concrete skatepark. Ms. Evans shared that the existing skatepark site is. .91 acres; the size and shape oft the parcel would dictate much oft the design. Dorchester County owns a lot thati is 1.89: acres ini the Oakbrook areai that could be aj potential, alternate site. Concerns were: raised about location and walkability oft the Oakbrook site. A motion to move this item toi full council for discussion was made by Mr. Brown (seconded by Ms.) Johnson-Wilson). Motion passed unanimously. The Summerville Girls Softball League has requested to dedicate field 6 at Gahagan Park to Mrs. Barbara Koester. Ms. Evans shared that Mrs. Koester was instrumental in the creation ofthe league and volunteered for 45 years. The dedication would include the installation of al bronze plaque. Mr. Brown made: a motion (seconded by Ms.) Johson-Wilson) to approve Ms. Evans requested approval to draft an ordinance to support smoke, tobacco and vape free parks. She shared that many local departments have similar ordinances or regulations. The benefits oft this policy are many including promoting health and wellness, stewardship of our natural resources, better customer service and cleanliness of our parks, and improved inclusivity. Ms. ohnson-Wilson made a motion (seconded by Mr. Brown) to draft an ordinance for Council's consideration. The: motion passed unanimously.  order at 5:30 PM.  this request. Motion passed unanimously.    Page 2 of2  Ms. Evans requested approval from the committee to apply forag grant through the South Carolina Forestry commission to support a food forest. This would bei installed ini the back ofWassamassaw, Park. Staff and volunteer hours would be used to match the program requirements. Mr. Brown made a motion (seconded by Ms.) onson-Wilson) to supportstaff With no other business to discuss, Mr. Brown made a motion (seconded by Ms.) Johnson- Wilson) to adjourn. Motion passed unanimously and the meetingadjourned at! 5:47 PM.  in: applying for the grant. Motion passed unanimously.  Sincerely, Amy Evans Parks & Recreation Director Town ofSummerville  Mailing: 200 South Main Street I Summerville, SC29483 Physical: 515 West Boundary Street I Summerville, SC 29483  Office: (843)851-5211 I Fax: (843)851-5214    TOWN of SUMMERVILLE, SC FINANCE COMMITTEE REPORT  August 5, 2024  The Finance Committee met on Monday, August 5, 2024. Present were Mayor Touchberry and Committee members Bob Jackson, Richard G. Waring, IV, Tiffany Johnson-Wilson, Aaron Brown, Matt Halter, and Kima Garten-Schmidt. Also present were Town Administrator Lisa Wallace, Town Attorney G.W. Parker, and Town Clerk Beth Messervy. Other staff members, members of the press and members of the public were duly notified. The meeting was held in Council Chambers on the third floor ofthe Annex Building at 200S. Main Street and livestreamed  from the Town's web site.  Welcome  Mayor Touchberry called the meeting to order at 6:00pm.  Presentation Finance Director Rhonda Moore presented the. July 2024 financial  of] Financial statements. Statements Capital Funding  Ms. Moore presented a conceptual framework for a long-term capital funding plan and asked for any feedback from the Finance Committee. Mr. Waring the Town needs ai true: replacement cycle for rolling capital needs. Ms. Moore stated that she does have some replacement numbers, but she would like to get thei new Town Administrator's opinion when he begins in September. Ms. Johnson-Wilson stated that this is a two-part project: capital funding plan and replacement cycle. She also stated that she wants to make sure that bike and pedestrian improvements are built into the capital plan.  Presentation stated that hel likes thei idea oflooking beyond one year; he also stated that  Discussion of Johnette Connelly, an expert in reassessment who built the reassessment Reassessment model,. joined the meeting via Zoom to explain reassessment and millage and Millage rates. She stated that the Town could set the millage anywhere from 64.8 to  67.7 based on reassessment projections, but that staying at 661 mills is her recommendation. Shei reiterated that the values that she presented are still estimated values and that property values change all ofthe time. Ms. Connelly explained that keeping the millage at 66 mills would give Council and staff the opportunity to get to the end oft the fiscal year to see where revenues actually end up; she stated that Council could consider ai rollback on millage at the end oft the current fiscal yeari ifn necessary. Ms. Connelly explained that the change from a calendar yeart to ai fiscal year has changed the Town's cash flow, and that keeping the millage at 66 would allow things tos settle out with that situation. Mr. Halter asked Ms. Connelly ifCouncil keeps millage at 66, will taxes increase by 15%? Ms. Connelly confirmed that keeping the millage at 66 is technically a tax increase. She stated that in Berkeley and Charleston Counties, the local option sales tax can offset the increase in taxes. Mr. Halter asked ifCouncil adopted 64.8 mills, would the Town's revenue stay the same? Ms. Connelly explained that, in theory, revenues would stay the same, but new properties can actually give an additional revenue with rollback miliage. Ms. Johnson-Wilson made a motion, seconded by Mr. Jackson, to send the discussion to full Council for    Finance Committee Report August 5, 2024 Page 2  public input. Mr. Waring expressed his opinion that Council should leave millage at 66, because continuing to change millage year after year does not allow staffto get good plans and projections for future years' revenues. He stated that he would support keeping the mills at 66, at least until the budget year is over. The motion to send to full Council carried unanimously. Ms. Johnson-Wilson stated that ai merit pay policy can help to retain and recruit the best employees. Mr. Jackson stated that he supports merit pay raises. Ms. Garten-Schmidt stated that Council has discussed this issue on  Employee Merit Pay Policyl  Performance and offs since she has been on Council. Ms. Johnson-Wilson made ai motion, Evaluations seconded by Ms. Garten-Schmidt, to ask staff to draft ai merit based pay Miscellaneous Mr. Jackson made ai motion, seconded by Ms. Garten-Schmidt, to issue a  policy. The motion carried.  purchase order to PURVIS Systems up to the amount of $388,400.00 dollars for the purchase of a automated dispatch and station alerting for the Fire Department. Funds to come from General Funds/Fire Department Capital. Mr. Jackson made ai motion, seconded by Mr. Waring, to authorize the Town Administrator to enter into a contract with Creech and Associates and to issue a purchase order not to exceed $3,895,200 to complete the design oft the municipal public safety complex. Funds to come from municipal impact fees and Midtown TIF bond proceeds. Some discussion followed. The motion Mr. Jackson made a motion, seconded by Mr. Brown, to authorize the Town Administrator to enteri into a contract with Infrastructure Consulting Engineering (ICE) and issue aj purchase order not to exceed $900,0001 to perform design work for Main Street Resiliency Project. Funds to come from designated State earmarked funds. Some discussion followed. The motion carried 6-0, with Mayor Touchberry recusing himselffrom the vote. Mr. Jackson made a motion, seconded by Mr. Waring, to authorize staffto modify contract with Michael Baker International in the amount of $43,975 for services on the North Cedar Street Extension project toi include additional R/W relocation services and signal warrant analysis. To bei funded by the road fund and reimbursement request through IGA with Berkeley County. Mr. Brown made ai motion, seconded by Ms. Garten-Schmidt, to award construction contract for Central Avenue Sidewalk Phase #1 to First Construction Management, LLC in the amount of $765,113.39. Tol be funded by designated State earmark funds in the amount of$400,000 and the balance from the sidewalk capital fund. The: motion carried unanimously. Ms. Garten-Schmidt made ai motion, seconded by Mr. Waring, to enter into Executive Session to receive legal advice regarding the Employee Handbook. The motion carried, and the Committee entered into Executive Session at  The motion carried unanimously.  carried unanimously.  The motion carried unanimously.  Executive Session  6:58pm.    Finance Committee Report August 5, 2024 Page 3  The Committee reconvened at 7:14pm. Town Attorney GW Parker stated that the Committee met in Executive Session to receive legal advice on the employee handbook and that no action was taken in Executive Session.  Other Business Adjourn  n/a  Mr. Waring made ai motion, seconded by Ms. Garten-Schmidt, to adjourn. The motion carried unanimously, and the Mayor adjourned the meeting at  7:15pm.  Respectfully submitted, P2AhMABARB Beth Messervy, Town Clerk