BPHRATA CITY COUNCIL  MAYOR BRUCE REIM  MAYOR PRO-TEM WILLIAMCOE  SAII AALISIOT.SAKAT MCDONNELL. VALLIMILLARD  MATT MOORE, TONY MORA, MARK WANKE CITY ADMINISTRATOK MIKE WARREN -AGENDA FOR June 16, 2021-  ZOOM VIDEO m./4297RY  OR  CALLINI PHONE NUMBER 1-253-215-8782, follow prompts  City of Ephrata Meeting ID: 642-397-7833  7:00 PM  REGULARS SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of Meeting: NO 5. Additions or corrections to published Agenda Presentations: None CONSENT AGENDA  II  1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: June 2, 2021 3. Approval of Special Event Application:  Uggie Boos Beer Garden at Rock Park on 6/24, 7/8, 7/22 and 8/5, 12pm to Ilpm 4. Approval of Fireworks Permit - Soap Lake School District at Wal-Mart parking lot, June 28  thru. July 4, 2021  5. Approval of contract revision forl Moon Security III STAFF,COMMITTEE, & AGENCY REPORTS  BILLS: Coe, Moore, Wanke    IV CLOSED RECORD DECISIONS IRCWCILNPTERS3 36, 2OPNPINECINKITNITPRNITTD  V  PUBLICI HEARINGS  VI ORDINANCES & RESOLUTION  VII ITEMS FOR COUNCIL CONSIDERATION  VIII ITEMS FOR COUNCIL ACTION 1. Accept Bids for ERC Re-Roof Project  2. Accept Bids for 5thSE, 6th SE and Hilltop Reconstruction Project 3. Request to extend lease agreement from Ephrata Consolidated Food Bank 4. Authorize Administration to execute Consent for Amtrak ADA improvements at  Rail Station  5. Accept Donations Total $2,600:  Summer Movie Sponsorship: State Farm Insurance, Imperial Jitz, Edward Jones- Robert Lybbert, and Clear Risk Solutions $400 each BOLD/Swim Lesson Scholarships: Horizon Credit Union - $1000 6. Approve Amendment #5 to Contract for Professional Engineering Services - Sewer 7. Approve Amendment #6 to Contract for Professional Engineering Services -  Collection System Reservoir and Well Analysis  IX CITY ADMINISTRATOR REPORT Update on various City Projects  BILLS: Coe, Moore, Wanke    CITY COUNCIL MINUTES  June 02, 2021  City Council of the City of Ephrata, Grant County Washington met in regular session on June 02, 2021. The meeting was called to order at 7:00 p.m. by Mayor Bruce. Due to the COVID-19 Pandemic and Governor Inslee's Proclamation 20-28, this meeting Members Present: Mayor Bruce Reim, Mayor Pro' Tem William Coe, Council  is being conducted remotely using the ZOOM video conferencing.  members Mark Wanke, Matt Moore, Valli Millard, Sarah McDonnell, Tony Mora and Kathleen Allstot City Attorney Anna Franz, Community Development Director Dan Leavitt, and City Clerk/Finance Director Leslie Trachsler  Staff Present:  Pledge of Allegiance was said.  No public signed up to speak. This meeting is being recorded. Agenda: There were no additions or corrections to the published agenda.  Presentations: None Motion carried.  Consent Agenda: Motion was made to approve consent agenda. (m/s Allstot/Millard)  Items on the consent agenda are as follows:  Claims #93454 through #93486 in the amount of $102,587.37 Payroll Check #46854 through #46869 in the amount of $32,662.89 Payroll Claims #93434 through #93452 in the amount of $237,640.88 Payroll Direct Debit in the amount of $5,875.00 Payroll Direct Deposit in the amount of $184,214.84 Claims #93430 through #93433 in the a mount of $2,036.72 Claims # 93453 in the amount of $112.11 Minutes of the May 19, 2020 Council meeting Special Event Applications: Rock Park Plaza  Senior Class Graduation Party, June 4, 2021 from 9:00 p.m. to 1:00 a.m. at    Set Public Hearing for. July 7, 20201 at 7:00 p.m. - Request to Vacate Public  Utility Easement  Public Hearing - Ordinance 21-05 Amendment to Ephrata Municipal Code 19.02 and 19.04: Mayor Reim opened public hearing at 7:02 p.m. Director Leavitt gave a brief staff report. Grant County Central Services submitted three locations for the new jail facility; the downtown site of the current jail, the work-release site near the Port of Ephrata and the third site was outside Ephrata city limits. Per the Comprehensive Land Use Plan, a site evaluation committee was formed to review the two Ephrata sites. This committee determined the work-release site the best location for the new Grant County Jail and made recommendation that Title 19 be amended to allow correctional facilities as aconditional use in the Airport Enterprise zone. On April 7,2021, Council approved, by resolution, to direct the Planning Commission to review amending the Ephrata Municipal Code to allow correctional facilities as a conditional use in the Airport Enterprise zone. Planning Commission met on April 22, 2021 and passed resolution proposing amendments to Chapter 19.02 Definitions, and 19.04 District Regulations of Title 19. There being no public comment, Mayor Reim closed hearing at 7:04 p.m.  Ordinance 21-05 Amending EMC Title 19: Motion to approve and accept Ordinance 21-05 adopting regulations pertaining to Correction Facilities in the Airport Enterprise Zone and amending EMC Title 19. (m/s Wanke/McDonnell) Motion carried. Policy 4085 - Reserve Fund Balance and Immaterial Collections: This policy defines the parameters of what the target goal is for a reserve fund balance for the General Fund and to assign any dollars over that amount for capital purchases ori improvements. Additionally, it defines what "immaterial" is which will aid in the evaluation of certain collections and expenditures. This policy is a tool that allows the Mayor and staff to intentionally set dollars aside for emergency reserve and capital improvements. Motion to approve and accept Policy 4085 - Reserve Fund Balance and Immaterial Policy 3130 - Employee Transportation: This update reflects consistency with the current union contract regarding take home vehicles and makes corrections to the legal Motion to approve and accept Policy 3130 - Employee Transportation. (m/s  Collections. (m/s Mora/Wanke) Motion carried.  offenses.  Allsto/Millard) Motion carried.  City Administrator Report: None at this time.  There being no further business meeting adjourned at 7:10 p.m.    Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax 1. Start Time/Date:, 2. Setup 3. Event End Time: 4. Sponsoring Organization: 5. Event Coordinator/Primary 6. 7. 8. 9.  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  Name of EwmtConceas In the PPRIe of  7/8, 7pm Mpm  Event Start Clean Up End Time/Date: Boos LLC Kamela Faimer  Erpa, Time:  yhais/5  2pm 9 pm sgi  Mailing Address: 444 Puhrick Rd  Day Phone: Email:  Cell Phone: Fax:  760-7185  Secondary Contact: ChumlgCmmacz- 754-4656  10. Is alcohol being served? IfYES, which one(s)?  YES NO IFYES include a copy of the State Liquor Permit.  11. Doy you wish to utilize any City property, such as a parkYES) NO  RocK ParK  12. Will this event include Food' Vendors of any type? 13. Anticipated number of attendees? 50  YES NO  lfyes, all vendors must apply for a Temporary Food Service Permit with the County Health District: Al list  of vendors is required to be submitted with the application.  THE PRIMARY CONTACT MUST LIST A DAY OF EVENT PHONE NUMBER IF NOT LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT225.00  CASH CC CHECK#_ 1492  RECEIVED BY:  DATE:  7    OL Counc Appokl  THIS FORMI IS INTENDED! FOR USE BYLOCAL AUTHORITIES HAVING. JURISDICTION (AHJ) IN THE EVENT THEY DO NOTHAVÉ) A PERMIT FORM SPECIFICI FORI RETAIL FIREWORKS SALES ATACONSUMER! FIREWORKS RETAIL SALES (CFRS) FACILITY. ITIS/ NOTMEANT: TOBE JuNE REQUIRED NADDITION TO ORI INLIEUS OF/ ANYLOCAL PERMITTING FORMA AND/OR PROCESS THATMAYEXISTWTHI THE LOCALAHJ. 2g2 Directions: Provided thel local jurisdiction! has no permit form oft their own, completc this permit application and submit it with the! locnl AHJ portion ofy your  Retail Fireworks Stand License tot thej jurisdiction in which you wish tor runs your CFRS fncility.  WASHINGTON STATE  City of Ephrata WAS6010  FIREWORKS RETAIL SALES PERMIT APPLICATION  Applicant Information Soap Lake School District Daniel Simon (509 )398-3231 Phone Number CFRS Facility Information Wal-Mart  New/First Time Applicant  X Previous Permit Holder  Name of Group, Organization, or Person (Last, First, Middle Initlal, and Date of Birth) Issued the Fireworks Retaller License  Name ofPermit Applicant (Last, First, Middle Initial, and Date ofE Birth) 2120 Milwaukee Way Tacoma Washington 98421 Permit Applicant Mailing Address (Complete Including Street, City, State, and ZIP Code)  dsimon@sischgols.org Stand Tent Other:  E-Mail Address  Local Business Number (ifi required) Size: 8X24=1 192 sq. ft. Square FeetDimensions 131586525 Parcel Number for Stand Location  Specify Phonel Number  Wal-Mart #3260 -1 1399 SE Blvd - Ephrata Washington CFRS Facility Address (Complete Including Street, City, State, and ZIP Code)  Name of Property Owner  Fireworks Supplier Information List all oft the licensed fireworks wholesalers who will be supplying this stand product  TNT-FIREWORKS Storage Information Sales Structure  On Site - Off Site: At the stand with security  Storage Address (Complete Including Street, City, State, and ZIP Code)  Detached Building  Truck/Trailer JOther:  Specify  CHECKLIST FOR SUBMISSION Check with the local AHJ for all applicable. submission dates and deadlines: Application/Permit Fee X Insurance Certificate ($1,000,000) Clean-Up Bond Fee (ifa applicable)  Valid Washington State Fireworks Retailer License  Property Owners Written Permission  Detalled Site Plan  Interior Plan (required for tents and' "other" facilities)  Ihereby certify the information in this application is true and correct. lam aware of and agree to comply with all relevant provisions of law, rule, and any ordinance of the state of Washington: and the city/county permitting this CFRS Facility.  YeseniaLamm For Samuel Palmer 05/25/2021  For Samuel Palmer Printed Name of Permit Applicant  Date of Signature  4lam  PRPGOPRAVTHORINAHAVIOAURSDIETON APPROVED  DENIED  rommtNImDO7  ApprovediBy  DitoydApprove DatodfSgnatiro,  SEE BACKOF THISFORME RORANYRESTIRCIINE/CONDTIONSIGRNOTATIONSONSONTMSPERME  EAOPAIRANIgRaT  PAntedNinoandtuo:  THE FIREWORKS RETAILERI LICENSE HOLDER (LICENSEE) SHALL RETAIN THIS PERMIT WITH THE ASSOCIATED FIREWORKS RETAILER  LICENSE AND MAKE THEME BOTH AVAILABLE FOR INSPECTION. AT ANY TIME THE: STAND IS IN OPERATION  3000-420-013 (R1 11/16)    Stacy Hooper From: Sent: To: Subject:  Beckie Burger ugereintireoscom: Wednesday, June 2, 20217:35AM  Stacy Hooper District  RE: Requested Information for Fireworks Permit Application for Soap Lake School  CAUTION: External Email  lanticipate, them being open until 9pm each night (except for 7/4, as we figure they'll sell out before then), and being Iwill reach out to the School District to get their UBI number for you, and pass ita along once Ireceive it!  open each morning at 9am (with 6/28 being the exception).  Thank you: so much!! Beckie Burger Area Manager, TNT Fireworks 59EQueen, Suite 200 Spokane, WA 99207 509-844-6861  ntps/www.tntireworks.com/histony Ifit'snot TNT, it's not Fireworks! - AVERIECENS a ETNI  From: Stacy Hooper snopereephrataore Sent: Wednesday, June 2, 20217:32AM To: Beckie Burger ugerbeimtirewonscom,  Subject: RE: Requested Information for Fireworks Permit Application for Soap Lake School District  Good Morning Beckie Thank you for the information.  lam unable to locate a city of Ephrata Business License. Do you by chance have the UBI number? Please also include  the dates and hours your stand will be open to the public.  Thank you Stacy    6/1/2021  Walmart Supercenter- Google Maps  Goos glel Maps Walmart Supercenter  Google  Imagery 02021 Maxar Technologies, Map data 02021 50ft  WASGOLO Walmant  I6'siand goes in biack ared. GppK 15co'from Fiel appK 500' fron DollaTrce  Way  1399 Nat Washington  WA 98823  2300' from Walmaet blalg.  Ephvato  appk  htps/www.google.commapsplacewaMaman-Superventere47.3031447-1995402999152mdata-Smiltej4m53m4'1s0.s4995-394010007b:0x6. 1/1    A  CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike' Warren, City Administrator Kurt Adkinson, Chief June 8, 2021 Staff Report  To: From: Date: Proceeding Type: Subject:  Moon Security Contract Revision Legislative History: Not Applicable  First Presentation: Second Presentation: Requested. Action: Staff Report Summary  Security systems were upgraded in April for the evidence room and pound. The upgrades generated new service agreements. The new: service agreements failed to include ingress/egress  reporting capability. The new contract includes this feature.  Discussion/Analysis  Staff Recommendation Request council approval. Upgrade allows for better compliance  tracking for accreditation purposes.  Financial Implications Evidence Room $8.50 per month service upgrade  Pound -$10.00 per month: service upgrade  Attachments A. N/A  Page 1of1    City Council Report Parks and Recreation  EPHRATA PARKS & RECREATION PAST ACTIVITY: I. Parks Commission: a. May meeting held 2. Recreation/Communiy Programming:  June 10, 2021  a. Sam's Dance class concluded with outdoor recital b. Secured summer movies, sponsors, dates, and locations Continue work with Revize on new website d. Worked with high school Senior parents for graduation activities Secured all bands for summer conçert series at Rock Park  3. Parks:  a. Begin mowing b. Turned water on Opened restroom 4. Public Relations/Tourism: 5. Special Events:  a. Chamber ofCommerce Board a. 2021 Graduation Parade b. K2 Dedication Sage N Sun Parade 6. Recreation Supervisor:  a. Attended Lifeguard Training course b. Assisting phone in utilities customers Added Sam's Cheer camp to Rec 1 d. Mace Flow class continues  7. Splash Zone:  a. Monitoring guidelines for aquatic operation with COVID restrictions  Hired all Splash Zone staff Preparing for opening day d. Ran Lifeguard Training class Set WSI class  FUTURE GOALS/ACTIVITY: 1. Continuing administrative duties 3. Develop a park reservation system 4. Develop tree replacement program 5. Update Park Master plan  2. Continuing to work with and support various community groups    DATE:  June 11,2021  Department: City Clerk/Finance  Past Activity  Continue tos support other departments and commissions Monthly duties as assigned Working with Mayor/Administrator on COVID-191 related issues Conducted bid opening for 5th SE, 61h SE, and Hilltop Reconstruction Project Conducted bid opening for ERC Reroof Project Attended EWFOA Conference Audited by DOR on Leasehold Excise Tax Internal review of Contracts Prepared Policies for Council approval Attended Webinar on American Rescue Plan Act Funding  (ARPA)  Future Activity  Normal monthly duties Monthly Balancing of all financial transactions Prepare and submit monthly tax reports Monitor revenues/expenses oft the City Monitor Budget Attend all Council Meetings Initiate Legal Publications asi required Provide and monitor requests for Public Records Monitor Records retention/destruction Address Human Resource issues Support staffi in their daily operations Support City Administrator Monthly Civil Service Commission meeting Attend LEOFFII Disability Board monthly meetings Continue work on drafingdocumenting Cost Allocation Procedures Pull names from Public Safety Testing for vacant police officer position Researching spending guidelines'restriction for American Rescue Plan Act (ARPA) funds Prepare and review RFQ for Accounting Software Prepare Budget Amendment for Council consideration Monitoring closely Cover for City Administrator while on vacation Preparing to be on vacation  Budget Concerns Other Issues    City of Ephrata Permits Issue Issue Date Owner  Department of Planning and Building  May-21  Fee (less State Fee)  Permit Parcel  Contractor Location Work Done Valuation  Dan & Patricia Scorpion Ephrata School Fire Control  Detached Fire  21-062 130728000 5/12/2021 Durand 21-088 130085403 5/4/2021/Dist.  Concrete Sprinklers  358 MaringoGarage  $ 108,000.00 $ 461.35  384ASE Sprinklers $ 297,298.00 $ 3,113.19  21-092 130178000 5/5/2021 Tina SanCartier Tina SanCartier 4137thSE MFH  $ 130,000.00 $ 853.82  City of Ephrata  112 Basin SW 481 9th Ave 701 Basin NW  21-093 130042000 5/7/2021 ERC  TBD Heavenly Inland NW Daniel  New Roof $ 162,000.00 $  59.30 12.10 59.30 12.10 12.10  21-105 130200040 5/7/2021 Adriana Alvarez Adriana Alvarez/SE 21-106 140446000 5/10/2021 Ed Morrison Roofing  Fence ReRoof  $ $  1,000.00 $ 1,000.00 $ $ 10,000.00 $ $ 1,000.00 $ $ 150,000.00 $ 5,728.14 2,000.00 $ 4,000.00 $ 3,000.00 $ 6,300.00 $ 1,000.00 $ 1,000.00 $ 2,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 5,107.04 $ 7,000.00 $ 175.00 1,500.00 $ 9,000.00 $ 9,000.00 $ 6,026.74 $ 3,900.00 $ $ 924,131.78 $ 11,217.50  21-107 140882000 5/10/2021 Chase Neumann Contracting 3453rd NW Fence  21-108 140804000 5/10/2021 Daniel Cummins Cummins 21-109 313504000 5/18/2021 Jenks Holdings Basin Refrig. Loop 21-110 140882000 5/13/2021/Chase Neumann Neumann  641DSW Fence 76 Parkside  SFE  Chase  3313 3rd NW Water Line $  38.30 59.30 59.30 59.30 59.30 12.10 29.90 12.10 59.30 12.10 70.05  Anthony & Susie Anthony & 314 Hilltop Above  21-111 131624005 5/19/2021/Mora 21-112 140196000 5/17/2021Jason Smith  Susie Mora Circle Brian Schoo 1166ASE ReRoof  Ground Pool $  $ $ $ $ $ $ $ $ $ $ $ $ $ $  252  21-113 130659000 /17/2021/Kathleen Smith Try Gooch Inc Columbia ReRoof 21-114 130842000 5/17/2021Joel Whitver Joel Whitver 161ESW ReRoof 21-116 140185000 5/27/2021 Cesar Ortega Cesar Ortega 35 Pioneer Dog Shelter $ 21-117 140185000 5/27/2021 Cesar Ortega Cesar Ortega 35 Pioneer Fence  130886000/  21-115 1460798000 5/18/2021 Don Peterson Dircios  337FNW Fence  Heavenly Veronica Moreno  21-118 140342000 /19/2021Teresa Williams Roofing 21-119 131236000 5/21/2021 Moreno 21-120 131201000 5/24/2021 Dayna Dennis Polhamus 21-121 140157000 5/24/2021ason. Johnson Jason Johnson SW 21-122 140851000 5/26/2021 Piturachsatit Piturachsatit NW 21-124 140403000 5/25/2021/Anytime Fitness Brian Schoo NW  358 7thsW ReRoof 606 1st SE Fence 154GSE HVAC 1884 Basin Curb/Sidew 245 Basin 514 Basin 1540 Alder NW Rd.  Veronica  alk Fence ReRoof HVAC Garage  Suvicharn  Suvicharn  12.10 59.30 59.30 70.05 59.30  21-123 131586204 5/25/2021 Lee Keyser  Brian Schoo 230 Ivy SE ReRoof  Polhamus Heating  21-126 130467000 /27/2021,WDFW  Toro Roofing 229 Maringo/ReRoof  21-128 130669000 5/28/2021/0lga Rodriguez LLC    DATE: June 16,2 2021 ITEM: Items for Council Action  SUMMARY  1. Approve and Award Bids for ERCI Re- -Roof  2. Approve and Award Bid for 5lhSE, 6ths SE: and Hilltop Reconstruction 3. Approve Lease Extension withl Ephrata Consolidated Food Bank 4. Authorize Consent for Amtrac Improvements tol Railway Station 5. Accept Donations for Summer Movie Series; BOLD Scholarships; Swimming 6. Approve Contract Amendment with Gray & Osborn for Sewer System 7. Approve Contract Amendment with Gray & Osborn for Reservoir and Well  Lesson Scholarships Construction Management Analysis  BUDGETIMPACTS  1. $147,800 Will require budget amendment of aprox $62,000 2. $222,000 - Budgeted from' Transportation Benefit District  3. N/A 4. N/A 5. +$2,600 tol Revenue 6. $364,000 - Budgeted  7. $67,000 Will require budget amendment  RECOMMENATION  Staff recommends acceptance and approval of all Items.  ENABLING ACTIONS  Motion to Authorize, Confirm, or Approve and Accept All Items.  Ifyou have any questions, concerns, or require additional information; please contact me prior to the  meeting.    EEPHEAYA  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Manager Bill Cox, Building Official Leslie Trachsler, Finance Director June 4, 2021 Council Action  To: From: Date: Proceeding Type: Subject:  Approve and Award Bids for ERC Re-Roof Project  Legislativel History: June 4, 2021 N/A Council Consideration and Approval  First Presentation: Second Presentation: Requested. Action:  Staff Report Summary: ERC Re-Roof project bids were opened on May 26, 2021. Bids were sought for re-roofing; masonry chimney restoration; and masonry chimney painting.  Discussion/Analyss:  ERC Re-Roof Project: There were two bids received, base amounts were:  MG Wager-$ $132,683 Halme Buiiders-5200,000  After further inspection of the roof by City staff it is recommended that we NOT pursue Alternate #1 -C creating a peaked roof; Alternate #2 - lesser quality roofing material; or Alternate  #3-provide 7/16" exterior grade OSB.  Masonry Chimney Restoration - Two bids were received:  Peter Faulkner Masonry $59,040 Verdis- $2,690  Masonry Chimney Painting - Twol bids received:  American Quality Coatings-$920  Page 1of2    Verdis-$1,240  The project is long overdue and will resolve a multitude of water leaking issues and extend the Staff Recommendation: Council approve and accept bids from MG Wagner for $132,683 forr re- roofing; Verdis for $2,690 for Masonry Chimney Restoration; and American Quality Coatings for $920 for Masonry Chimney Painting, and authorize administration to execute contracts pending Financial Implications: With the current shortages of materials and the demand exceeding the supply, material costs have increased considerable. The current budget for this project was estimated at $86,700. By accepting the lowest qualified bids, the total project cost, without taxes, would be $136,300. Taxes will add another $11,500 to the project for a projected cost of $147,800, exceeding the budget by aproximately: $62,000. This will require al budget amendment  life oft this valuable building.  legal counsel approval.  utilizing thet funds from the 2021 Local and Community Projects Grant.  Attachments A.  Bid1 Tabulation: Sheet  Legal Review  The following documents are subject to legal review:  Type of Document  Title of Document  Date Reviewed by Legal Counsel When prepared  Final contract documents  Page 2of2    wNo  A  $A D0 0 $A 6A s 2 00 00 00 A $ 0  *  6A  $ $A  €A €A    OEPHEAVO  CITYOF EPHRATA STAFF REPORT  To: From: Date: Subject:  Mayor and City Council Mike Warren, City Manager Bill Sangster, Public Works Director  6/8/2021  Proceeding Type: Council Action  5"SE,6"SE, and Hilltop Reconstruction  Legislative History: June 16th, 2021 N/A  First Presentation: Second Presentation: Requested Action:  Council Approval of Bid and Authorization to enter into an Agreement with Central Washington. Asphalt for the work.  Staff Report Summary: The contractor has stated that they would like to start the  project ASAP (June 22nd, 2021). The Contract documents will be reviewed by the City's Legal Counsel prior to contract approval. This project is accounted fori ini the budget. This Project is paid for with Transportation Benefit District (TBD)  funds.  DiscusSion/Analyss:  This project will pulverize the existing streets asphalt and then be repaved with new Asphalt Paving. The project was approx..  $15,000 under the Engineers Estimate.  Staff Recommendation: Council approve and accept bid from Central Washington  Asphalt for reconstrution of 5hSE, 6th SE and Hilltop SE and authorize Administration to execute contract pending legal  counsel approval.  Page. e1of2    Financial Implications: $222,000  Attachments  Bid Tabulation  Legal Review  The following documents are attached and subject to legal review:  Type of Document Contract  Title of Document  Date Reviewed by! Legal Counsel When completed  INI Process!  Page 2of2    5 S m 3 E E  S m 6  e 229  DU lo  3    IGESPHKAT  CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Administrator Leslie Trachsler, Finance Director June 9, 2021 Council Action  To: From: Date: Proceeding Type: Subject:  Ephrata Consolidated Food Bank Lease Extension  Legislative History: June: 16, 2021 N/A Council Approval  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: Lease Agreement with the Ephrata Consolidated Food Bank, entered into in 2001 for 20 years, provides for a 20 year extension upon written request. Request to Dscussion/Analyss: City entered into al lease agreement with Ephrata Consolidated Food Bank (tenant) in 2001. Conditions of this lease required the tenant to construct a permanent building and related improvements at their sole cost and expense. This obligation was fulfilled within the 1st year oft the lease and has been serving the community for many years. As provided in Section 2.2 Extensions, Tenant may request an extension of the lease for an additional 20 years upon written notice not less than 180 days prior to lease termination. Current lease expires October 31,2021. The Food Bank provides a valuable service toi the community. Staff Recommendation: Approve extention of current lease agreement with Ephrata Consolidated Fund Banki for an additional 20 years, expiration October 31, 2041.  extend lease was received from the Food Bank on. June 8, 2021.  Financial Implications: N/A Attachments A.  Written requestf from Ephrata Consolidated Food Bank  Page 1of2    Legal Review  The following documents are attached and subject to legal review:  Date Reviewedi by Legal Counsel  Typec of Document  Title ofl Document  Page 2of2    June 8, 2021 City of Ephrata Mike Warren, City Manager 121 Alder Street SW Ephrata, WA 98823  Re: Lease Renewal-: 1010 A Street SE, Ephrata, WA  Dear Mr. Warren:  Ephrata Consolidated Food Bank, a non profit organization (Ephrata Food Bank) has a lease agreement dated November 1, 2001 with the City of Ephrata for al land lease located at 1010. A Street SE, Ephrata, Washington. Per Section 2.2, Extensions of the lease agreement, this notice provides the notice prior to the expiration of the current lease to renew the lease for the additional lease term upon all of the same terms, conditions and covenants as set forth in  the lease agreement.  Sincerely, Phylisfuglie  PAK Syla  Manager, Ephrata Consolidated Food Bank Attachment, Lease dated 11/1/2001    DEE  CITYOF EPHRATA STAFF REPORT Mayor Reim, City Council and Mike Warren, City Administrator Leslie Trachsler, Finance Director June 9, 2021 Council Action  To: From: Date: Proceeding Type: Subject:  Amtrac Station ADAI Improvements Legislative History: June 16, 2021 N/A Council Approval  First Presentation: Second Presentation: Requested. Action:  Staff Report Summary: Amtrac is requesting authorization to utilize City owned and leased Discussion/Analyss: City owned property affected consists of station building and parking improvements; leased property from BNSF Railway consist oft the landi improvements areon. Connection of new platform lights to existing panels inside City owned station building Replace portions of concrete sidewalk between station building and new platform  property for ADA improvements to the Railway Station.  Planned improvements consist oft thet following:  New lighting control panels inside City owned: station building Asphalt patching fori installation of bio-retention basins One (oft two) bio-retention basins for drainage Drain piping connections to Citys storm inlets on Alder Street ADA and station related signage  Staff Recommendation: Council approve and accept the proposed ADA Improvements and  authorize Administration to sign Consent Agreement. Financial Implications: Improvements are fully funded by Amtrac.  Page 1of2    Attachments A.  Letterf from Amtraca and Consent of Owner  Legal Review  The following documents are attached and subject tol legal review:  Date Reviewed! by Legal Counsel 06/09/2021  Type of Document Agreement  Title of Document  Consent of Owner  Page 2of2    NATIONAL RAILROAD PASSENGER CORPORATION  Amtrak ADA Stations Program Ten Penn Center 1801 Market Street, Suite 1450 Philadelphia, PA 19103 AMTRAK  Via Email: MWaren/lephalaory  June 1,2021 Mr. Mike Warren City Administrator City of Ephrata City Hall 121 Alder Street, SW Ephrata, WA 98823 (509)754-4601 ext. 110  RE: Amtrak ADA Stations Program ("ADASP") Ephrata, Washington Rail Station ("Station")  Dear Mr. Warren:  National Railroad Passenger Corporation ("Amtrak") is committed to ensuring that rail stations it serves are fully compliant with the Americans with Disabilities Act of 1990 ("ADA") and accessible to all passengers. At this point, Amtrak has conducted a property survey and an ADA assessment of all portions of the Station for which Amtrak has some degree of ADA responsibility and has designed the required The purpose oft this letter is two-fold. First, it is to provide the City of Ephrata ("City") with design plans for1 the ADA Improvements being made as part of our ADASP ("Plans"). The Plans have progressed to the 100% Submission level of design and are enclosed with this letter for your review, since the ADA Improvements impact both property owned by the City (the station building and parking improvements) and property owned by BNSF Railway but leased to the City ("the City's Leased Area"). The exact timing ADA Improvements that impact the station building and parking owned by the City include: Connection of new platform lights to existing panels inside City owned station building New lighting control panels inside the City owned station building Replacement of portions of concrete sidewalks between the station building and the new platform Asphalt patching of the parking lot for installation of the bio-retention basins One (oftwo) bio-retention basins serving the new platform drainage needs Drain piping connections to City storm inlets along Alder Street  improvements (the "ADA mprovements") to be constructed by Amtrak.  oft the work is not yet known.  ADA Improvement impacting the City'sl Leased Area include:  ADA and: station related signage  The second purpose of this letter is to request that the City: (i) consent to the making of the ADA Improvements to the City'sproperty and the City'sLeased. Area substantially in accordance with the Plans; (ii) agree to provide Amtrak and its contractors access to the City's property at the time the ADA Improvements are to be made; (ii) confirm that Amtrak will assume the ongoing responsibility for the maintenance, repair and replacement of the ADA Improvements to the City's property and City's Leased    Mr. Warren Cityofs Ephrata June 1,2021 Page 2  Area; (iv) agree that the City will timely sign any related documentation that may be required for Amtrak andi its contractors to complete the project; (v) agree that the City will not remove the ADA Improvements for as long as Amtrak uses or intends to use the ADA Improvements in providing rail passenger services at the Station, without the prior written consent of Amtrak; and (vi) agree that the City will provide Amtrak with continued access to the ADA Improvements and will ensure Amtrak's perpetual right to use the ADA Improvements for as long as Amtrak provides or intends to provide rail passenger services at the Station. Your signature below constitutes the City's consent to the ADA Improvements substantially in accordance with the Plans and the City's agreement to comply with all of Amtrak's other requests described in the Please contact the following Amtrak representative if you have any questions or conçerns regarding the  above paragraph.  planned improvements or the project:  Robert C. Eaton Senior Government Affairs Manager National Railroad Passenger Corporation Government Affairs 187 South Holgate Street /1 Room 320 Seattle, WA 98134 Phone (206)903-5539; ohetatngAmtrakcon  The schedule associated with Amtrak's ADASP is an aggressive one. Youcanl help us complete the design portion oft the Station project quickly by having the authorized representative oft the City sign and date a copy of this letter and return it via email to lenamnel@amtinkson by. June 15,2021. Thank you in advance for your cooperation. We look forward to working with you on this important  initiative. Sincerely, Lonnie Lonnie. A. Murray Senior Director Program Management, Amtrak. ADA Stations Program  Digitallys signedb byl Lonnie Murray Murray Date: 2021.05.3 302 22:32:56- -04'00    Mr. Harren Cityo ofEphratla June 1,2021 Page. 3  CONSENT OF OWNER  As the authorized representative of the City, Ihereby: (i) consent to the making oft the ADA Improvements to1 the City's property and the City's Leased Area substantially in accordance with the Plans; (i) agree to provide Amtrak and its contractors access to the City's property at the time the ADA Improvements are to be made; (iii) confirm that Amtrak will assume the ongoing responsibility for the maintenance, repair and replacement oft the ADA Improvements to the City's property and City's Leased Area; (iv) agree that the City will timely sign any related documentation that may be required for Amtrak and its contractors to complete the project; (v) agreet that the City will not remove the ADA Improvements for as long as Amtrak uses or intends to use the ADA Improvements in providing rail passenger services at the Station, without the prior written consent of Amtrak; and (vi) agree that the City will provide Amtrak with continued access to the ADA Improvements and will ensure Amtrak's perpetual right to use the ADA Improvements for as  long as Amtrak provides ori intends to provide rail passenger: serviçes at the Station.  By: Name: Title: Date:  cc: R.E Eaton O. Obilana Enclosures: 56 pages  Bill Sangster, City of Ephrata, Publiç Works Director; BSangsterAephrataory:  Amtrak ADA Stations Program (ADASP), Ephrata, WA (EPH), 100% Submission, dated 04/30/21;    CE F  CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike' Warren, Cityl Manager June 8, 2021 Council Action Union  To: From: Date: Proceeding Type: Subject:  Traci Bennett-  DirectorofCommuniy: Services  Accept donations for movie sponsorship and Horizon Credit  Legislative History: June 16, 2021 n/a Motioni to approve  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: The city received 41 four-hundred-dollar sponsorships for the summer movie: series. Those businesses are State Farm, Imperial. Jitz, Edward. Jones- Robert Lybbert, and Clear Risk. Additionally, a $1000 donation was received by Horizon Credit Union to be used for  BOLD: and swim lesson scholarships.  Discussion/Analyss: All donations must be approved by Council.  Staff Recommendation: Council approve donations for movies ands scholarships.  Financial Implications: +$ $2,600 Attachments A. B.  N/A  Page 1of2    C.  Legal Review  The following documents are attached and subject to legal review:  Date Reviewedb by Legal Counsel  Type of Document N/A  Title of Document  Page 2of2    CITYOF EPHRATA STAFF REPORT  To: From: Date:  Mayor and City Council Mike Warren, City Manager Bill Sangster 6/10/2021  Proceeding Type: Council Action  Subject: Contract for Construction Management Services fori the Collection System  Improvements Project Legislative History: June 16th, 2021 N/A Council Approval  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: This Contract provides for Project Management, Cultural/  Historical Monitoring Services and some on-site Inspection for the Sewer Collection System Improvement Projects and This Contract covers Project Management, Cultural Resource Monitoring (required by DOE), Surveying, Submittal Review, etc. This is part of Ephrata's DOE Loan. #5 too contract for Professional Engineering Services  some on-site inspection.  iscussion/Analysis:  Staff Recommendation: Motion to Authorize Administration to execute Amendment  Financial Implications: $364,000  Page: 1of2    Attachments  A. B.  Amendment #51 to Contract for Professional Engineering Services  Legal Review  The following documents are attached and subject to legal review:  Date Reviewed by! Legal Counsel N/A  Type of Document  Title of Document  Page 2of2    AMeVOMERT #S  EXHIBIT A SCOPE OF WORK CITY OF EPHRATA  CONSTRUCTION MANAGEMENT SERVICES FOR THE SEWER COLLECTION SYSTEM IMPROVEMENTS PROJECT  PROJECT UNDERSTANDING  This Scope ofWork presents the professional engineering services requested by the City of Ephrata (City) for construction administration services during the construction oft the Sewer Collection System Improvements. The project is funded by the City of Ephrata and the Washington State Department ofE Ecology. The construction management  serviçes will include the following tasks: Task 1 - Project Management and Oversight  Objective: Provide overall project management and oversight of the project work by  the Principal-in-Charge and senior staff members.  A. Provide overall project management and oversight services, to include:  Provide overall project management and oversight of resources and conduct reviews during the project to ensure a quality product. Coordinate with City and funding agencies as necessary. Assist the City with the funding agencies' administrative requirements by assisting with the preparation of requests for funding reimbursements and project closeout. Coordinate and identify project costs and maintain project  accounting.  Manage subconsultant work.  Manage and control project budget and schedule. Manage and provide monthly progress reports and invoices.  G&O#20835.01  Page 1o of5    Task2-C Cultural Resource Monitoring Services  Objective: Provide archaeological monitoring of the construction in accordance with  Department of Archaeology and Historic Preservation (DAHP)  requirements.  A. Provide daily archaeological monitoring during the construction of underground utilities at key project sites as determined by DAHP and Department of Ecology. This service will be provided by Plateau Archaeological Investigations, Inc. Iti is estimated that the cultural resource construction monitoring will not exceed the limit as shown in  Exhibit B.  B. The extent of cultural resource monitoring may very ifinadvertent discoveries are found, pipe installation is slower than anticipate, or breakdowns or shut-downs occur. The monitoring anticipates up to 50 days of fieldwork will be necessary for this project.  C. G&O will oversee and coordinate archaeological monitoring services.  Task3 - In-Office Support Services  Objective: Provide in-office support to address and respond to contractors and City  staff questions and conçerns during construction.  A. Provide daily in-office support to respond to contractor's: and City's B. Prepare drawings/exhibits as required to clarify design/construction issues. C. Prepare a monthly progress estimate recommending payment to the contractor based on the actual work performed. Review monthly progress payment requests as prepared by the contractor. For each monthly progress payment request, the field inspector will review the Contractor's record of quantities and completion percentages. D. Respond to contractor questions and provide interpretation oft the contract E. Review and comment on the contractor's s proposed schedule relative to the F. Assist the City with requirements of the funding agency regarding the  questions during construction.  documents to clarify design.  project's time limits and City coordination. contractor and subcontractors.  G&O#20835.01  Page 20 of5    G. Estimate the cost impact of changes during the course of construction to be used in negotiation of contract change orders. Evaluate the impact of change orders on the construction schedule and recommend any  appropriate time extensions.  H. Represent the City in negotiations of change orders with the contractor. Prepare change orders for execution by the contractor subject to approval Provide notices of substantial completion and final acceptance of the construction. Obtain bonds, warranties, and reçord drawings from the contractor. Prepare the "Certificate of Completion of Public Works Contract" forms and assist the City with release oft the retainage  and authorization of the City.  I.  percentage or bonds in lieu ofr retainage.  Task 4- Submittal Review  Objective: Review product submittal information for compliance with contract  requirements.  A. Provide in-office review of information submitted by the contractor as required by the contract documents to ensure compliance with the permits  and intent of contract documents. contractor-submitted information.  B. Track submittals and provide written responselapproval to  C. Review proposals from the contraçtor to substitute an "or equal" product for a specified product based on design and conformity to the contract  documents.  Task 5- Construction Meetings and Site Visits  Objective: Attend on-site construction meetings as required to assist City staff with  project construction.  A. Attend preconstruction meeting. G&O will prepare agenda for meeting, B. Attend weekly construction meeting to discuss contractor's progress and ongoing construction issues. This Contract assumes 24 weekly meetings. C. Provide on-site support for construction issues as required. This Contract  facilitate the meeting, and prepare meeting minutes.  assumes 12 on-site meetings.  G&O#20835.01  Page 3of5    Task 6- Construction Inspection  Provide full-time construction observation oft the contractor's work to monitor conformance with the contract documents. The specific subtasks are as follows:  A. Provide part-time construction observation.  B. Prepare and maintain daily logs, lists ofconstruction issues, weekly schedule reports, job site photos, and quantity measurements. C. Review the contractor's construction schedule. Monitor the contractor's progress in relation to the construction schedule. D. Issue weekly reports to the City and contractor concerning the construction time consumed on the project.  This scope of work and resulting maximum amount payable is based on performing part- time inspection services for up to 700 hours. An amendment to this Agreement shall be executed to reimburse the Engineer for inspection and engineering time required beyond  this limit, should the allowable construction time be exceeded.  Task 7- Construction Surveying  Provide field survey support consisting of office support and construction staking suitable tos satisfy contract requirements and to assist the Contract in construction oft the project.  Provide construction staking, to include:  A. Construction traverse layout: Establish the control network in the field necessary to perform construction staking for the project. B. Pipeline and manholes: Establish offset hubs/stakes with line and grade  for pipeline manhole installation.  Task 8 - Record Drawings  Objective: Document the final project as constructed with any modifications from the  original design.  A. Prepare record drawings based upon the contractor's markups, City notes and markups, and G&O's field observations and final inspections. B. Provide record drawings as hard copies (two full-size and two half-size  plan sets) and in an electronic copy inl PDF format.  G&O#20835.01  Page 4 of5    BUDGET  The maximum amount payable to the Engineer for completion of work associated with this scope of work, including contingencies, salaries, overhead, direct non-salary costs, and net fee, is set forth in the attached Exhibit B. This amount will not be exceeded  without prior written authorization from the City.  G&O#20835.01  Page 5 of5    8  00  0  888 E  4  9e oo  +      CITY OF EPHRATA STAFF REPORT  To: From: Date:  Mayor and City Council Mike Warren, City Manager Bill Sangster 6/10/2021  Proceeding Type: Council Action  Subject: Contract for New Reservoir and' Well Analysis  Legislative History: June 16th, 2021 N/A Council Approval  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: This Contract provides for analysis and preliminary design  and sizing of anew reservoir and well on the Eastside of Ephrata to provide additional capacity and pressure to Zone 1. Itwill also provide analysis of Water Rights for the city. This will provide a report to help the City decide on the location of a new' Well and Reservoir to bel built ont the East side of Ephrata which would increase water pressures and capacity. These projects have been on the Capitol Improvement Plan for many years.  Discussion/Analysis:  Staff Recommendation: Motion to Authorize Administration to execute. Amendment  #6tocontract for Professional Engineering Services  Financial Implications: $67,000  Page 1of2    Attachments  A. B.  Amendment #61 to Contract for Professional Engineering Services  Legal Review  The following documents are attached and subject tol legal review:  Date Reviewed byLegal Counsel N/A  Type of Document  Title of Document  Page 2of2    AMEOPENT #6  EXHIBIT A SCOPE OF WORK CITY OF EPHRATA  NEW RESERVOIR AND WELL ANALYSIS  PROJECT UNDERSTANDING  This Scope of Work presents the professional engineering services requested by the City of] Ephrata (City) for the analysis and preliminary design and sizing of a new reservoir and well to provide additional capacity in pressure Zone 1. This project isi identified in the 2021 Water System Plan that is anticipated tol be approved by Department of Health The project includes the analysis of pressure Zone 1 with the potential to split the zone into two pressure zones. This analysis will investigate the necessary capacity of each zone and provide recommendations for the location and size of a new reservoir as well as ar new Well No. 11 placement, water rights requirements, PRV: station requirements, and location of a new well and booster station. The new reservoir will be sized for anticipated future growth in the new pressure zone and will inçlude anticipated piping improvements to serve the zone. The analysis will also consider backup power at well sites to reduce the reservoir size. Itis anticipated that Well No. 6 will be abandoned and an new Well No. 11 will be drilled. Aspect Consulting will provide hydrogeologic expertise to assist with identifying aj preferred site for the new well and identifying the water right process requirements for transfer of Well No. 61 water rights to a1 new well No. 11 location.. More specifically, the scope of work will include:  shortly as Project S-1A Zone 1 Source Capacity Analysis.  Task 1-1 Project Management and Oversight  Objective: Provide overall project management and oversight of the project work by  the Principal-in-Charge and senior staff members. Provide overall project Provide overall project management and oversight of resources and conduct reviews during the project to ensure a quality product. Project coordination with the Engineers project team, City of Ephrata, Aspect Consulting, and the Washington State Department of Health.  management and oversight services, toi include:  Manage and control project budget and schedule. Manage and provide monthly progress reports and invoices.  G&O#  Page 1 of4    Task 2- Predesign Report  Objective: Provide aj predesign report that examines the creation of a new pressure  zone, new reservoir, and new well. The predesign report will advance the conceptual design ofi improvements presented in the 2021 Water System Plan and will be developed in close coordination with City staff to ensure that the City's requirements and expectations for the new pressure zone will be met. The report will be submitted to the Washington State Department of Health (DOH) for approval as a project report under WAC 246-290-110. Major components that will be analyzed in the report New Pressure Zone. The existing Zone 1 currently has about 2,800 connections and has areas at higher elevation with lower pressure. Itis estimated that ift the zones were split along the railroad track that Zone 1will have approximately 1,000 connection while the new Zone 5 will contain about 1,800 connections. The zone will provide pressure to elevations ranging from 1,250 to 1,340 feet and will be sized for anticipated future growth. The 2021 Water System Plan identifies projects S-11 and P-2 as a new booster station to move water into the new pressure Zone 5 and PRVs to allow water to flow from the new pressure Zone 5 down into pressure Zone 1. These projects and any additional improvements required for the creation of a new pressure New Reservoir Sizing and Location. The 2021 Water System Plan identifies aj project R-1 for construction of a new reservoir on the east side of the City which will increase pressure, alleviate fire flow deficiencies, provide DOH required storage, and facilitate growth. Preliminary sizing suggests that the new zone may require approximately 2,000,000 gallons of additional storage. The WSP identifies that a new reservoir with al height ranging from 110to 145 feet tall with a diameter between 70 to 100 feet may be required. The size oft the reservoir to serve the new zone as well as anticipated growth will be analyzed. The location of the reservoir will also be examined and a preferred site location will be recommended. New Well and Location. The City plans to abandon and decommission Well No. 6 which has been inactive since 2010. The City anticipates that ai new well will be drilled at the new reservoir site. The 2021 Water, System Plan identifies a project S-1B as the construction of ai new Well No. 11 and identifies aj preliminary well  include:  Zone 5 will be identified and examined.  G&O#  Page 2 of4    capacity of 1,000 to 1,300 gpm. This report will examine the location Backup Power. The. 2021 Water System Plan identifies aj project S-6 to provide backup power at a number of the wells and booster stations inc order to meet DOH reliability criteria. The WSP recommends two permanent generators and one trailer mounted generator. Additional analysis hasi indicated that providing backup power could also reduce the total amount of water storage the City is required to provide. The backup power will be considered during the analysis of the new pressure Zone 51 to reduce the required storage in the zone. Hydraulic Analysis. A hydraulic analysis of the proposed system improvements will be performed. Analysis will be run using flow estimates and capacity requirements provided by the City for existing Cost Estimates. Preliminary cost estimates for the proposed improvements and all alternatives will be developed.  and size for ai new well.  conditions and anticipated future growth.  Task 3- Water Rights Analysis  Objective: Aspect Consulting, LLC (Aspect) will assist Gray & Osborne's predesign  report efforts for the City of Ephrata's new Well No. 11 and other planned system improvements with a focus on water right issues. The City needs additional water right capacity to meet its long-term growth needs and it requires specific permitting authorization for the new proposed Review the City's water: right files and water right self-assessment to clarify how additional well authority can be best accomplished. Provide options for new well authority including specific water rights that could be changed or Showings of Compliance that could be filed. Evaluate the City's water right history in light of provisions under the Municipal Water Law enacted in 2003 relative to past Ecology actions that Provide options for additional water right authority associated with the  well. Under this scope, Aspect will:  limited the City's water right authority. City's Reclaimed Water Treatment Plant.  G&O#  Page 3 of4    Provide ai recommendation on the interpretation of Claim G3-00051CL relative to its additive/non-additive nature relative to the rest of the City's Provide a summary of water right purchase options and valuations based on current market conditions in the Quincy Rule area for long-term water  portfolio.  right stability.  QA/QCREVIEW  Objective: Oversee two, in-house, quality assurance/quality control (QA/QC)  meetings at G&O's office during the course oft the design project. The meetings will include senior project staff, selected design team members, City (as required and/or desired). Meetings are to take place at the  following levels:  Thirty Percent Design Ninety Percent Design  DESIGN ENGINEERING SERVICES  The Engineer shall provide Design Engineering Services as may further desired by the City at the City's option after the proposed improvements have been identified through this analysis. If the City elects to exercise this option, the Engineer shall prepare a scope and fee for this additional work for the City's review and approval. Since the extent of this work cannot be reasonably determined at this time, it will be prepared at the completion of the pre-design phase as a contract supplement. The Engineer will also be entitled to subcontract work to a qualified firm as further approved by the City.  SCHEDULE  The proposed schedule for the Work will be: Notice to Proceed issued by City: Submittal of Project Report tol DOH:  June 2021 October November 2021  BUDGET  The maximum amount payable to thel Engineer for completion of work associated with this scope of work, including contingencies, salaries, overhead, direct non-salary costs, and net fee, is set forth in the attached Exhibit B. This amount will not be exceeded  without prior written authorization of the City.  G&O#  Page 4 of4    80  6A $A 6A 6A 6 6  2 0o 8    DATE: June 16, 2021  ITEM: City Administrator's Report  SUMMARY  1. Ephrata has been awarded $1.7 million from the American Resue Plan Act (ARPA). Details are still pending. We would like to target those funds for the Water 2. State Grants for the ERC and Library have been approved. Ihave been advised that 3. Water Reservoir on the eastside- We are currently in discussion with the Port on potential locations to build a water tower. Not only is this needed because of the new construction but because it willi improve the water pressure on the eastside. 4. Jail Facility-A meeting was held at City Hall on. June 3id with Grant County and thel Port. The location of the new. jail was shared. It will be where the current Work 5. Public Works has taken the grinding residue from the Division Street project and putting it on 9th St. SE. 9ThSt. is a gravel road. Mark Ballinger explained in our Staff Meeting that this process will improve gth St by cutting down the dust and the  Reservoir.  Iwill receive more details by. June 30th.  Release facility is located. This project is still ini its infancy.  need to continually blade the: street.  BUDGET IMPACTS  1. N/A 2. Approximately $170,000 3. Unknown currently 4. N/A 5. N/A  lfyou have any questions, concerns, or require additional information; please contact me prior to the meeting.