EPHBATA CITY COUNCIL  MAYOR BRUCE REIM  MAYOR PRO-TEM WILLIAMCOE  KATHLEEN ALLSTOT, SARAH MCDONNELL, VALLI MILLARD, MATT MOORE, TONY MORA, MARK WANKE CITY ADMINISTRATOR MIKE WARREN  AGENDA FOR FEBRUARY 19, 2020 =  7:00PM  REGULARS SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of Meeting: NO 6. Presentations:  5. Additions or corrections to published Agenda  CONSENT AGENDA  1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: February! 5, 2020 3. Approval of Special Event Applications: a.) Columbia Ridge Reunification Drill  b.) Sage NS Sun  III  STAFF, COMMITTEE, & AGENCY REPORTS 1. Public' Works report on Chlorination  NEXTORDINANCE 2001  BILLS: WANKE, ALISTOT,MILLARD  NEXTRESOWTION 20-006    IV CLOSED RECORD DECISIONS POWOIAPTERS3B,4 420 OPAALCMATKCTAPATE,  1.  V  PUBLIC HEARINGS  VI  ORDINANCES & RESOLUTIONS  1.  VII ITEMS FOR COUNCIL CONSIDERATION  1. Accept Request for Qualifications for Architectural Services  2. Authorize Agreement for Technical Consulting Services for Farallon Consulting  VII CIV/ADMINISTBATOR REPORT 1. 2020 Budget Report  NEXTORDINANCE 2001  BILLS. WANKE, ALLSTUT. MILLARD  NEXTR RESOUUTION: 20006    CITY COUNCIL MINUTES  February 05, 2020  City Council of the City of Ephrata, Grant County Washington met in regular session on February 5, 2020. The meeting was called to order at 7:00 p.m. by Mayor Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council  Bruce Reim  members Mark Wanke, Matt Moore, Valli Millard, Sarah McDonnell, Tony Mora, and Kathleen Allstot. City Administrator Mike Warren, City Attorney Annal Franz, Community Development Director Daniel Leavitt, Public Works Director Bill Sangster, Community Relations Director' Traci Bennett, Interim Police Chief Erik Koch, Fire Chief. Jeremy Burns and City Clerk/Finance Director Leslie Trachsler.  Staff Present:  Pledge of Allegiance was said.  No public signed up to speak. This meeting is not being recorded. Agenda: There were no additions or corrections to the Agenda.  Presentations: Warren.  Mayor Reim gave the Oath of Office to incoming City Administrator, Mike Mayor Reim gave the Oath of Office to the Interim Police Chief, Erik Koch. Interim Chief Erik Koch gave Oath of Office to the newest Police Officer,  Zachary Smith.  Consent Agenda: Motion was made to approve consent agenda. (m/s Allstot/Moore)  Motion carried.  Items on the consent agenda are as follows:  Claims #91358 through #91420 in the amount of $241,517.35 Claims #91324 through #91330 and #91356, 91357 in the amount of $49,628.47 VOIDED Claim #90222 in the amount of ($1,216.03) Payroll Check #46587 through #46605 in the amount of $33,379.37 Payroll Claims #91190 through #91209 in the amount of $236,700.62 Payroll Direct Debit in the amount of $6,000.00    Payroll Direct Deposit in the amount of $179,757.95 Claims #91351 through #91355 in the amount of $5,432.33 Minutes of the January 15, 2020 Council meeting Approval of Special Event Application:  Gran Fondo 8:00 a.m. - 6:00 p.m. March 15, 2020 Beezley Burn 7:00 a.m. - 4:00 p.m. April 4, 2020  Columbia Ridge Bike Rodeo 8:30 a.m. - 2:00 p.m. April 16& 17,2020 Approval of2019 Converted Property - Confiscated Property Converted to City  use.  Resolution 20-005- Authorized Bank Signers: This Resolution assigns those authorized officials to make deposits and withdrawals from the City's accounts. This is Motion to approve and accept Resolution 20-005 Authorizing Officials to make Deposits and Withdrawals from the City's account. (m/s MilarlMcDonnell) Motion carried. WSDOT Roundabout at SR282 and Nat Washington Way: The Washington Department of Transportation (WSDOT) has begun the process of analyzing the need for al roundabout or other intersection improvement at the intersection ofl Nat Washington Way and SR 282. They are looking for a letter of support from Council. Ethan Rhoades, Engineer and David Kieninger, Traffice Engineer for WSDOT, addressed Council advising that the State's collision analysis system has identified this particular intersection as qualifying for some type ofi intersection improvement due toa high number of traffic accidents. He explained that roundabouts are the preferred alternative to traffic signals due to costs. At present, the project has to be presented to the State Safety Panel who will then put it on a State Priority Listing for future funding. To help the project get al better rating from the State Safety Panel, one thing they look foris  required due to the recent change inj personnel.  ift there is support from the local community. Council discussion ensued:  This roundabout would be larger than the one at Dodson Road due to the higher speed of traffic in this area. It would have the same type of configuration as Quincy's but without the slip lanes which create another conflict point within the Estimated time for construction is 55 days. Design, right of way and construction isestimated at $2.4M due to the size required for this intersection. Timeline for construction is 4-6 years out. Project still has toj pass the Safety Panel befor it can get in line for a funding source. WSDOT is pursuing a funding Letter of support would be beneficial in moving this project forward. The Safety Panel meets the first week in March and will be reviewing this project then. The positive feed back on the Dodson Road Roundabout would be an important item  roundabout.  source where DOT would fund the entire project.  toi include in the letter.    Motion to authorize Administration to send a letter of support forar roundabout at the intersection of Nat Washington Way and SR282. (m/s Mora/Moore) Motion carried. Citizen Concern - Limit Vehicle Idling: Gerald Singleton was not present. Status of New Recycling Center: Warren reported that the new recycling center is scheduled to open to the public on February 11th. Consolidated will move all the receptacles on Monday the 10th. Security cameras, fencing and signage installations have  been completed. Council discssuion ensued.  Write-Offo of Uncollectible Debt: Staff has identified twenty-two accounts for write-off; four utility accounts and eighteen judgements. All avenues of collection have been exhausted and these accounts are. legally uncollectible due to statute of limitations and Motion to authorize staff to write-off twenty-two legally uncollectible debt accounts. Surplus of Equipment - Expired Ballistic Vests: The Police Department is requesting the surplus and subsequent destruction by incineration outdated and expired ballistic vests and carriers. Council discussion ensued - vests are rated and only certified for 5 Motion to surplus expired ballistic vests. (m/s Wanke/Millard) Motion carried.  bankruptcy.  (m/s Allstot/McDonnell) Motion carried.  years.  City Administrator Report:  Final 2019 Budget Report: Revenues were 4% and expenses 9%1 below budget. The General Fund cash balance continues to remain above our projected baseline. Sales tax revenue for 2019 saw an increase of 5% over 2018. Overall 2019 was a good year.  There being no further business meeting adjourned at 7:35 p.m.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax 1. 2. 3. 4. 5. 6. 8. 9.  PERMIT. APPROVED:  YES Date:  NO  Authorized City Signature:  Lohbh Rivye  Name of Event: Rauaifreadim Oll Setup Start Time/Date: 2:15 Event End' Time: 3ospm  Date(s)ofEvent: 2-36-2010 Event Start Time: 2:30 Clean Upi End Time/Date:  P  pa  3:20 pns  Sponsoring Organization: Gohambin Rirye Shmhylgkh Sekoal Distnet  Event Coordinator/Primary Contact: Juon Laugan Mailing Address: 60HS+ SE 7. Day Phone: (So9? 754-242  Ephrh Fax:  Cell Phone: 50p232-1945 Phone: Cs09) 752042.  Email:  Jymerihmahg Secondary Contact: Kark b.llans  10. Is alcohol being served? YES, which one(s)?  YES (NO) IFYES Include a copy of the State Liquor Permit.  11. Doy youv wish to utilize any City property, such as a park? YES (NO)  12. Will this event include Food' Vendors ofa any type?  YES (NO)  lfyes, all vendors must apply for a Temporaryl Food Service Permtwith the County Health District. Alist  ofvendors is required tol be submitled with the application.  13. Anticipated number of atlendees?  Soo t  THE PRIMARY CONTACT MUST LIST ADAY OF EVENT PHONE NUMBER IF NOTI LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Bullding/ Code Enforcement Police Public Works  STAFF - INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK# DATE:  FOOD' VENDORI LIST FAXED TO HEALTH DISTRICT 509.754-6060. BY:.  DATE:  7    HOLD HARMLESS AGREEMENT  IN CONSIDERATION OF BEING PERMITTED TO PRODUCE THIS SPECIAL EVENT OR ACTMITY OR USE OF ANY CITY PROPERTY ORI FACILITIES IN CONNECTION WITH THIS ACTMVITY,THE UNDERSIGNED APPLICANT "INDEMNITOR") AGREES TO THE FOLLOWING: 1. THE INDEMNITOR HEREBY AGREES TO RELEASE, INDEMNIFY AND HOLD HARMLESS the City of Ephrata from any and all llability, claims, demands, causes of action, charges, expenses, and attomey fees (including attorney fees to establish the City's right to indemnity or incurred on appeal) resulting from Involvement in this event whether caused by any negligent act or omission of the City or otherwise, This agreement shall not apply to any liability resulling from the sole negligence of the City. 2. The INDEMNITOR agrees to reimburse the City for any loss, theft of, or damage to City property, 3. The INDEMNITOR agrees to comply with all applicable laws, statutes, ordinances, rules and requirements including, but not limited to, not admitting more attendees than designated by Fire 4. The INDEMNITOR expressly agrees that this release and hold harmless agreement is intended to be as broad and inclusive as permitted by' Washington law and that if any portion thereof is held invalid, 5. Falsification and/or misrepresentation in completing this application may result in rate adjustment or event cancellation. IUNDERSTAND THAT CHANGES TO THE ABOVE DETAILED PROGRAM  equipment and/or facilities.  Department as safe for the particular event or facility.  notwithstanding, the balance shall continue in full legal force and effect.  REQUIRE IMMEDIATE NOTIFICATION TO CITY.  , the undersigned representative, have read the Special Events Application and the Policies and Procedures contained herein, and I am duly authorized by the event organzationbusiness to submit  this application on its behalf. The information herein is complete and accurate.  APPLICANT: Kota Willians  Columbih AUTHORIZED AGENTF  Elem.  PRINT NAME  HHu  SIGNATURE OF APPLICANT:  H24200 DATE  KIAh  APPROVAL, DENIAL OR INCLUSION OF RESTRICTIONS OR SPECIAL CONDITIONS OF USE PERMIT IS AT THE SOLE DISCRETION OF THE CITY PURSUANT TO EMC 05.10, All applications  must be reviewed and approved before a permit can be issued.  Submit completed original application, along with required attachments to:  OFFICE OF THE CITY ADMINISTRATOR  CITY OF EPHRATA 121A ALDER ST.SW EPHRATA, WA 98823  :    Ru  10  CORBIRRD7  RsB   B  3  € a  3880    LU3112020  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509)754-0912 fax 1. Sagel N Sun 2. Start Time/Date: 7:00 am June 11" 2020 Setup 3. Event End Time: June 13, 2020 11pm 4. Sponsoring Organization: 5. Event Coordinator/Primary Contact: 6. Mailing Address: 7. Day Phone: 8. 9.  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  June 11"-14th, 2020  Event Start Time: June 12, 2020 3:00 pm Clean Up End Time/Date: June 14, 2020 11:00 am  Sage-N-Sun Family Festival Jeanette Cole, Vice President Post Office Box 1116, Ephrata WA 98823 Cell Phone: (509)237-0522 Fax: nla Phone: (509) 237-0521  Email: psinspmacon Secondary Contact: John Cole 10. Is alcohol being served? IFYES, which one(s)?  YES NO IfYES include a copy of the State Liquor Permit.  11. Doy you wish to utilize any City property, such as a park?YES) NO 12. Wil this event include Food Vendors of any type? YES NO of vendors is required to be submitted with the application.  GRANT Co. CouRllouSE  Ifyes, all vendors must apply for a Temporary Food Service Permit with the County Health District. Al list  13. Anticipated number of attendees? 9,000  THE PRIMARY CONTACT MUST LIST AC DAY OF EVENT PHONE NUMBER IF NOTI LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF- INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT. AMOUNT: RECEIVED BY:  CASH CC CHECK# DATE:    INDEMNIFICATION HOLD HARMLESS AGREEMENT IN CONSIDERATION OF BEING PERMITTED TO PRODUCE THIS SPECIAL EVENT OR ACTIVITY OR USE OF ANY CITY PROPERTY OR FACILITIES IN CONNECTION WITH THIS ACTIVITY, THE UNDERSIGNED APPLICANT "INDEMNITOR"), AGREES TO THE FOLLOWING: 1.THE INDEMNITOR HEREBY. AGREES TO RELEASE, INDEMNIFY AND HOLD HARMLESS the Cily of Ephrata from any and all liability, claims, demands, causes of action, charges, expenses, and attomey fees (including attomey fees to establish the City's right toi indemnity or incurred on appeal) resulting from involvement in this event whether caused by any negligent act or omission of the City or otherwise. This agreement: shall not apply to any liability resulling from the sole negligence of the City. 2. The INDEMNITOR agrees to reimburse the City for any loss, theft of, or damage to City property, 3. The INDEMNITOR agrees to comply with all applicable laws, statutes, ordinances, rules and requirements including, but not limited to, not admitting more: attendees than designated by Fire 4. The INDEMNITOR expressly agrees that this release and hold harmless agreement is intended to be as broad and inclusive as permitted by' Washington law and that if any portion thereof is held invalid, 5. Falsification and/or misrepresentation In completing this application may! result in rate adjustment or event cancellation. UNDERSTAND THAT CHANGES TOTHE ABOVE DETAILED PROGRAM  equipment and/or facilities.  Department as safe for the particular event or facility.  notwithstanding, the balance shall continue int full legal force and effect.  REQUIRE MMEDIATE NOTIFICATIONT TOCITY.  Lthe undersigned representative, have read the Special Events Application and the Policies and Procedures contained herein, andlam duly authorized by the event organzation/business to submit  this application on its behalf. The information herein is complete and accurate.  APPLICANT:  Jeanette Cole PRINTI NAME  SAGE N SUN  AUTHORIZED AGENT FOR  SIGNATURE OF APPLICANT:  DATE Jan. 31,  2020  uL  APPROVAL, DENIAL OR INCLUSION OF RESTRICTIONS OR SPECIAL CONDITIONS OF USE PERMIT ISATTHE SOLE DISCRETION OF THE CITY PURSUANTTOI EMC 05.10. All applications  must be reviewed and approved before a permit can be issued.  Submit completed original application, along with required attachments to:  Office of the City Administrator  CITY OF EPHRATA 121 ALDER ST. SW EPHRATA, WA 98823  8    SAGE-N-SUN FAMILY FESTIVAL  June 124h 13th 2020 Post Officc! Box 1116 Ephrata WA 98823 www.sagensun.org  Ephrata City Hall 121 Alder Street SW Ephrata, WA 98823  RE: City of Ephrata Equipment Use Request TO WHOMITMAYO CONCERN:  The 2020 Sage-N-Sun Family Festival, which will be held June 12th-13th is requesting the use of the following City equipment and to be set up at the Grant County Courthouse:  Ten [10] Picnic Tables Forty [40] ERC folding chairs Eight [8JERC folding tables Five [5] Dumpsters Four [5] Large Garbage Cans Two Electrical Octopus's  To be delivered by no later than: Friday, June 121 by 7:00am  To be picked up on Sunday, Jun 14th  We will return folding chairs and tables tol ERC afterc clean-up on Sun. 14th.  The dumpsters need be placed in the following locations: Both sides of Court House in Parking Lots  CStreet and First Ave Division and CSt. Lot.  Across Court House Parking Lot on Division by Power Pole across from Dentist Parking  The 5 Garbage Cans need tol be placed behind the food trucks/stands (on sidewalk inj front of Bureau) so that they can discard their trash. Which when full will be placed in the dumpsters. Electrical Octopus's to be dropped off on sidewalk ofl Division and Courthouse parking lot. Please notify me as soon as possible of your approval or denial and any requirements you may  have of us. Sincerely, John Cole    City Council Report Parks and Recreation  EPHRATA PARKS & RECREATION PAST ACTIVITY: . Parks Commission:  February 13, 2020  a. January meeting canceled due to lack of quorum 2. Recreation/Communiy Programming: a. Change BOLD afterschool program format b. Spring brochure development C. Boys' basketball games begin d. Successful Daddy Daughter Dance a. Monitoring of off leash dog park 4. Public Relations/Tourism: a. Chamber ofCommerce Board 5. Special Events: a. Daddy Daughter Dance 6. Recreation Supervisor:  3. Parks:  a. Recreation Supervisor monitoring coaches and gyms for boys' basketball  b. Contacting instructors for spring brochures Purchased and set up new computer d. Developing new programs for spring a. Set opening day for 2020 b. Preparing letters for returning staff  7. Splash Zone:  FUTUREGOAIS/ACTIVITY:  1. Continuing administration of current programs 2. Continuing to work with and support various community groups 3. Develop a park reservation system 4. Develop tree replacement program 5. Develop new recreation programs and activities    02/10/20 09:38  Ephrata Police Department  708 1  Law Incident Total Report, by Offense Codes  Page: 2 1 1 1 4 3  Offense Code ALAR ARST ASST CDIS CITA CMIS DCON DWSR FAMF HARR JRUN JUVP LFPR MEDI MPER NÇ PARK SPC THRT TOFF TPOT TPSH TRES  Description Alarm Arrest Agency Assist Citizen Dispute Citizen Assist Criminal Mischief Disorderly Conduct Driving While Suspended/Revoke Family Fight Harassment Juvenile Runaway Juvenile Problem Lost and Found Property Medical Problem Missing Person Not Classified Parking Problem Suspicious erson/Circumstance Threats Traffic Offense Theft, Property, Other Theft, Property, Shoplifting Trespass of Real Property  Total Number  4 2 6 1 1 5 45  Total Offenses:  Report Includes: All agencies matching 'EPPD' All offenses observed All offenses reported All offense codes All location codes  All dates between 00:00:00 02/07/20 and '23:59:59 02/09/20'  *** End of Report tmp/FPtwlvis-rplwtisr.r31 ***    02/07/20 08:28  Ephrata Police Department  708 1  Law Incident Total Report, by Offense Codes  Page: 3 1 2 1 1 2 3 1 1 1 2 1 1 1 2 1 24  Offense Code 911H ALAR ASST BRUE CITA CMIS DAL DCON FRAU HARR NÇ NOIS SPC THAZ TPSH WELF  Description 911 Hang-up calls Alarm Agency Assist Burglary, Resident, Unlawf Ent Citizen Assist Criminal Mischief Dog Running at large Disorderly Conduct Fraud Harassment Not Classified Noise Problems Traffic Hazard Welfare Check  Total Number  Suspicious ersom/Circumstance Theft, Property, Shoplifting  Total Offenses:  Report Includes: All agencies matching 'EPPD' All offenses observed All offenses reported All offense codes All location codes  All dates between 00:00:00 02/06/20 and 23:59:59 02/06/20  *** End of Report tmp/EPthwgPg0-EPlwEISE.r3 ***    02/11/20 08:33  Ephrata Police Department  708 1  Law Incident Total Report, by Offense Codes  Page: 1 1 1 1 1 1 1 1 2 2 1 1 3 1 1 1 21  Offense Code 911H ASST CHAN CITA DAMA DCON FAMF HARR JUVP NC NOIS PARK SOFF SPC THRT TOFF TVMC  Description 911 Hang-up calls Agency Assist Child Abuse or Neglect Citizen Assist Damage Disorderly Conduct Family Fight Harassment Juvenile Problem Not Classified Noise Problems Parking Problem Sex Off, Forcible Fondling Suspicious ersom/Circumstance Threats Traffic Offense Theft, Vehicle: Motorcycle  Total Number  Total Ofienses:  Report Includes: All agencies matching EPPD' All offenses observed All offenses reported All offense codes All location codes  All dates between 00:00:00 02/10/20" and 23:59:59 02/10/20"  *** End of Report tmp/FPtEEP/NS-Iplwtisr.r3 ***    City of Ephrata  February 12th, 2020  Department: Public Works Field Supervisor  past Activity  Cleaned the head works at the waste water treatment facility. Completed monthly sewer flushing. Flushing and Sweeping all city streets. Monthly water testing. Performed routine inspections and maintenance on all Cities fleet ofv vehicles, and small power equipment. Had all oft the new security cameras installed and ready for action. e Cameras will be going live the second week of February. Members of the Parks and street departments attended a herbicide conference in Moses lake as part oft their continued education to maintain there certifications. Regular scheduled maintenance, numerous funerals, and as always responded to any  and all City related calls.  Future Activity:  Clean head works at the waste water treatment facility. Monthly sewer flushing. Monthly water testing. Read meters Continue sweeping and flushing all city streets (weather permitting).Turn on irrigation at all city parks (weather permitting) Continue with routine inspections and maintenance on all trucks and equipment. Begin herbicide maintenance on all city right of ways. Regular scheduled maintenance on remaining fleet vehicles. Plow or sand if needed, and as always respond to any and all City related calls.  Budget Concerns: Other Issues: Dennis Ohl Public works field supervisor  Continue to monitor closely None at this time e    (mD)  City of Ephrata Permits Issuer Issue Date Owner  Department of Planning and Building  Jan-20  Fee (less State Fee) 4,000.00 $ 28.60 7,700.00 $ 119.54  ermit Parcel  Contractor PUD#2 Solutions  Location  Work Done Valuation Cooling **ReRoof  L9-252 130694000 1/3/2020Troy! Porter L9-262 130307000 1/6/2020/PUD#2  Troy Porter 269 Patrick Shed  $ $ 5 $  30CSTSW Tower 360 Mocliff VOID 66  19-266 /OID/R fund  Rpbert & Verna Stay Dry  130759000 /20/2020ohnsons  $ (63.15) 58.05  20-004 140697034 1/6/2020Cory! Pickeral S&K Services Summitview ReRoof 20-005 130160000 1/20/2020Gabrieln Martinez Chuy's Const 4196thSE Garage  7,420.00 $ $ 18,000.00 $ 306.03 $ 20,000.00 $ 10,693.90 500.00 $ 750.00 1,000.00 $  439  20-006 131689517 1/272020/Alderbrook 20-007 140387000 1/13/2020Hush! LLC 10-008 131102000 /17/2020/MtDonnel.  Alderbrook Morningstar SFR  Hush LLC Nathan Alexis Keith & Shareen Green Hat Plumbing  601 Basin NW Water Main $  37.50 $47.40 29.30 80.69 77.10 $29.30 $29.30 $68.60 $29.30 $63.10 $29.30] $11.85  Replace Water  Nathan  McDonnell 24EStSE Heater  $  20-009  13034000 1/14/2020) Alexis Villasenor Villasenor  1330DSW Placement $  20-010 130356000 1/22/2020/Keith & Shareen LLaughlin 20-013 140164000 1/30/2020Safeway  123 Fairview Enclose Carp $ 2,500.00 $ 1150 Basin swPlumbing $ 12,500.00 $  20-014 131312000 1/24/2020/Mike Lennon Mike Lennon 118DNE Move Shed $  Carlos/Alma Coto/Carlos/Alma Ephrate Waste Polhamus Josh/Benita  Moving Shed HVAC Place Shed $  10-015 131456000 1/27/2020/Escobedo 20-016 312083000 1/30/2020Water 20-017 130947000 1/28/2020/Matheson 20-018 140164000 1/31/2020Safeway  Coto Escobedo 255 HI NE Heating Josh/Benita Matheson TruTemp Northwest  $ $ 15,817.61 4,600.00 1,000.00 1,000.00  30.00  13748 Dodson Rd 90HNE  1150 Basin! SW Mechanical $ 8,000.00  20-020 140265000 1/30/2020David Keyser David Keyser 1210 Sunset Place Shed $ 20-021 140265000 1/30/2020David Keyser David Keyser 1210 Sunset Fence  $  **Pd2019 Refund 2020  104,817.61 $11,675.71    City of Ephrata 121 Alder Street Southwest Ephrata, Washington 98823 Voice: 1800-833-63B4 TDD: 1800-B33-6388  Phone: 509-754-4601 Fax: 509-754-0912  Chlorination of the City of Ephrata's Water System in 2020 The following is a summary of our water system chlorination plan:  The city currently does not chlorinate their water. Our Water Department has taken great pride in our water system and the fact that we haven'thad to chlorinate. That said, the City has been ordered by the Washington State The city received a violation order last February that stated we needed to provide the DOH with an Engineering report as to when and how the chlorination would occur. The City is in the middle of a Water System Update which we figured would satisfy the DOH. Unfortunately the Water System Update Plan has yet to be completed. So as of. January of 2020 the DOH issued an "Order to Correct Violation". This order gives the City until April of The Washington State DOH has wanted the City to Chlorinate since 2010. Given the size of Ephrata (over 8,000 residents) and that the DOH is siting 11 incidences of Non-Acute Coliform Violations (Most all of these violations were during Water Main replacement construction Projects) and the City has stated we would Chlorinate in several comprehensive plans it is time to  Department of Health to chlorinate our Water System  2021 to comply.  comply.  The City has budgeted to chlorinate the system in 2020. We need to get our Water System Plan to the DOH and have our Chlorination Plan approved by them. We will also need to send out al letter informing Ephrata residents of the chlorination order very soon. We are planning to have the same type of chlorination system as Moses Lake and Quincy; which is a Liquid Sodium Hypochlorate system that has a double walled tank on the exterior of each building - the Liquid will be delivered as needed. This system should be up and running By July 2020. The cost is expected to be $42,000.  Bill Sangster - Public Works Director    Washington State  % Dee  Transportation improvement Board  tib  November 22, 2019  TIBI Members  MayorG GlennJohnson Chair Mr. Wes Crago CtyofPullman City Administrator Vice Chair City of Ephrata Commissioner Richards Stevens 121 Alder SW  Granto County Amy Asher RiverCities) Transit Oliced ofF FinancialManagement, Barbara Chamberlain WSDOT Elizabeth Chamberlain CinyofWallWalla) GtyofSumner SueD Dreler Piercel Transit Johnkiekotk,PE PortofEverett Commissloner Robert) Koch FranklinCounty  Ephrata, WA 98823-1840  Alyssa Ball Dear Mr. Crago:  Aaron HWL Butters,P.E. Lochnerine, Congratulations: We are pleased to announce the selection of your project, FY: 2021  Overlay Project, Multiple Locations, TIB project number 3-E-164(006)-1.  Total TIB funds for this project are $656,933.  MikeD DahlemP.E. Before any work is allowed on this project, you must:  Verify the information on the Project Funding Status Form, revise if necessary, Sign both copies of the Fuel Tax Grant Distribution Agreement; and  and sign;  Return the above items to TIB;  County RoadA Administrationt JohnKoster Board You may only incur reimbursable expenses after you receive approval from TIB.  Humans ServicesCounclil ColleenKuhn Ina accordance with RCW47.26.084, you must certify full funding by November 22, 2020 MarkKulaas or the grant may bet terminated. Grants may also be rescinded due to unreasonable TownofStelacoom Ifyou! have questions, please contact Gloria Bennett, TIB Project Engineer, at  DouglasCounty project delay as described in' WAC 479-05-211. Mick Matheson, PE (360) 586-1143 or e-mail GioraBQTBwa.goy.  Mayor Ronk Lucas GtyofMukiteo DavidRamsay Sincerely, FeetFirst SteveR Roark,P.E. WSDOT Counciimember! MieT Todd ThurstonCounty AshleyP Probart Executive Director P.O. Box40901 Olympia, WAS 98504-0901 Phone: 360-586-1140 Fax:: 360-586-1165 tib.wagov  CtyofMiCreek Ashley Probart JenniferWalker Executive Director  Enclosures  Investing in your local community    DATE: February 19, 2020 ITEM: Items for Council Consideration  SUMMARY  1. Farallow Consulting Proposal for additional technical services. This proposal is for services that run through June 30, 2020, in support of environmental issues related to the remedial 2. Request for Gualifications. A notice went out. January 22, 2020 soliciting interest from professional services firms for architectural and consulting services for a community center and associated roof repairs at thel Ephrata Library and Ephrata Recreation Center. The application period began on January 23, 2020 and closed on February 6, 2020 at 4:30 pm.  action being conducted att thel Ephrata landfill.  DOH Associates from Wenatchee was the only response. 1. $61,106.000 Ouri insurance will reimburse at the rate of 100%  BUDGET IMPACTS  2. N/A  RECOMMENDATION Staff recommends approval of all Items  ENABLING ACTIONS  Authorize, Confirm, or Approve and Accept AlI Items  lfyou have any questions, concerns, or require additional information,; please contact me prior to the meeting.    Washington Issaquah I Bellingham I Seattle Oregon Portland I Baker City California Oakland I Folsom I Irvine  FARALLON CONSULTING  January 30, 2020 City of Ephrata clo Mr. Jonathan Rackoff Marten Law PLLC 1191 Second Avenue, Suite 2200 Seattle, Washington 98121  RE: PROPOSAL FOR. ADDITIONAL TECHNICAL SERVICES  EPHRATA LANDFILLSITE 3803 NEVA LAKE ROAD NORTHWEST EPHRATA, WASHINGTON FARALLON PN: 270-002  Dear Mr. Rackoff:  Farallon Consulting, L.L.C. (Farallon) has prepared this proposal to present the scope ofwork and cost estimate for additional technical services through June 30, 2020 in support of environmental issues related to the remedial action being conducted at the Ephrata Landfill Site (the Landfill) at 3803 Neva Lake Road Northwest in Ephrata, Washington formerly owned and operated by the City of Ephrata (the City). Farallon has been engaged by the City by and through its counsel, Marten Law PLLC (Marten Law), under the terms of the Agreement for Technical Consulting The remedial action for the Landfill is being conducted under Washington State Department of Ecology (Ecology) Agreed Order No. DE 3810 dated January 30, 2007, for which Grant County and the City are potentially liable persons. Farallon has developed this additional scope of work based on the ongoing discussions with Grant County and its consultants, Parametrix, Inc. (Parametrix) and Pacific Groundwater Group (PGG), regarding additional remedial investigation (RI) and pilot testing at the Landfill to support revising and updating the Feasibility Study (FS) under Agreed OrderNo. DE 3810. The RI field investigation program being directed by PGG has extended beyond the originally anticipated schedule due to difficult drilling conditions and  Services dated November 1,2018, provided by Marten Law (Agreement).  equipment failures reported by the drilling subcontractor. The additional scope of work proposed herein includes:  Additional client meetings anticipated through June 2020 with Marten Law and the City; Field observation and documentation during the ongoing additional RI and pilot testing;  and  Additional RI data compilation and analysis.  EDGEFSOIPIgez.701 Ciryo ofEphrata:2700021 Ephratal Landfills SitelAdmin Contractwo004/ Addi Techs Sves270-002, Addit Techs Svesproltrd docx  Quality Service for Environmental Solutions I aralonconsuling.com    City of Ephrata January 30, 2020  Page 2  SCOPE OF WORK  The scope of work for the additional technical services through June 30, 2020 will include the TASK 1: PROJECTMANAGEMENT AND COMMUNICATIONS (ADDITIONAL Task 1i is an existing ongoing task that consists of project management duties, including work scoping, budgeting, allocating personnel resources, vendor coordination, ongoing project management, meetings and communications with the City and! Mmeala,mdelwoldaeye TASK 11: FIELD OBSERVATION AND SAMPLING (ADDITIONAL BUDGET) Task 11 is an existing task that includes the labor and direct costs for Farallon staff to observe and document 2020 RI activities through June 30, 2020. Additional monitoring wells have been identified for installation using sonic drilling as part of the RI drilling program compared to the original drilling scope. Farallon periodically will observe ongoing drilling at the Landfill to document lithology and groundwater-bearing units and to potentially collect field duplicate The cost estimate assumes a minimum of6a additional days offield observation performed as three 2-day trips to the Landfill over the next 21 months. Additional observation will be coordinated with Grant County's consultants as work progresses. Senior and Principal staff will periodically travel to the Landfill to observe drilling, stratigraphy, and lithology of recovered drill cores. Farallon incurred additional project-related costs through December 2019 during RI field program observation and sampling, as drilling and sampling activities extended beyond the original schedule. These costs are identified. as Previously Completed Scope under Task 11 in the attached TASK 12: RI DATA COMPILATION AND EVALUATION (ADDITIONAL BUDGET) Task 12 is an existing task that includes the labor to review and analyze the new Landfill RI and pilot testing data to be generated in 2020. Farallon is in the process of compiling and evaluating stratigraphy, hydrogeology, and other information generated to date from the current RI field Ongoing review and analysis will include updating stratigraphic documentation, including stratigraphic columns and cross sections based on the new data collected as part ofthe Landfill RI; and generating new figures drawn to approximate scale that incorporate new monitoring well locations, groundwater contours, isoconcentration contours, and analytical results as appropriate. The results oft the compilation and evaluation oft the additional information will be presented toi the  following tasks. BUDGET)  work.  samples, as appropriate.  Tablel 1.  program being directed by PGG.  City and Marten Law for review and discussion.  EDGEFSO/PRcNZ7OG Ciry ofEphratai2700021 Ephrata Landfns SitelAdmn Contractswo004, Add Techs Sves1270-002 AddIT Tech5 Svesproltrd docx  Quality Service for Environmental Solutions 1 farallnconsuling.com    City of Ephrata January 30, 2020  Page 3  COST ESTIMATE  The estimated time and material cost to conduct the additional scope of work described herein is $61,106 as detailed in Table 1 in accordance with Farallon's 2019-20 Schedule of Charges I. Variations in the scope of work and/or the project schedule as defined herein may require modification of the fee or project schedule. If any of these conditions are modified during implementation of the project, no change in the scope of work defined herein will be initiated Farallon will conduct the scope of work described above in accordance with the terms and conditions in the Agreement. for Technical Consulting Services. Also attached is a signed Work Order 270-002-WO 004 for performing the scope ofwork presented in this proposal. To authorize the above scope of work and cost estimate, please sign and return a fully executed copy for our records. Additional work conducted at the Landfill will be authorized by preparation of specific  without authorization from Marten Law.  work orders.  SCHEDULE  Farallon will initiate the proposed scope ofv work described herein as directed by Marten Law.  CLOSING  Farallon appreciates the opportunity to provide you with environmental consulting services. Please contact either of the undersigned at (425) 295-0800 ifyou have questions or comments regarding  this scope ofv work and cost estimate.  Sincerely,  Farallon Consulting, L.L.C. Efbu Eric Buer, L.G.,L.H.G. Senior Hydrogeologist  AA  GR  J.Riley Conkin, L.G., L.H.G. Principal Geologist  Attachments: Table 1, Cost Estimate for Work Order 270-002-W0004  Work Order 270-002-WO 004 2019-20: Schedule ofChargesl  EB/RC:kr  EDGEFSO/hgec.701 Cirye ofEphra:270002 Ephratal Landfill SuelAdmin' Contractsi wo004 Addi Tech5 Svea1270-002 Addi Techs Svesp prolird docx  Quality Service for Environmental Solutions 1 faralonconsulting.com    make I-dodu  REQUEST FOR QUALIFICATIONS  Notice is hereby given that the City of Ephrata is currently soliciting interest from Professional Service firms for Architectural and Consulting Services for a Community Center and associated roof repairs at the Ephrata Statements of Qualifications and resumes should be sent to Ephrata City Hall, 121 Alder St SW, Ephrata Washington, 98823 and must be received by February 6,2020at4:30: p.m. For any questions, contact Bill Sangster at 09)754-4601,6 extension 114 or email at bsangstereephrata.org  Library and Ephrata Recreation Center.  s) Leslie Trachsler City Clerk  Publish January 23, 2020    The DOH Associates ARCHITECTS & PLANNERS A PROFESSIONAL SERVICE CORPORATION  DOH -  February 6, 2020 City of Ephrata 121 Alder Street SW Ephata, WA 98823 Ladies /Gentlemen:  Subject: Statement of Qualifications  Attention: Leslie Trachsler, City Clerk  We are pleased to submit our Statement of Qualifications for Architectural and Engineering Services for thei new Library and Community Center building. Our firm was established in 1978 and wel have along history with various public entities, working with the cities, counties, publicutility district's, port districts, colleges, and school districts. We believe that we can offer the best service with registered architects providing face to face representation on your project from beginning to end. Our library experience ranges from North Central Regional Library Wenatchee Publicl Library, to libraries in elementary schools and high schools, to the John Brown Library at Wenatchee Valley College. We recently provided rchtecturalengneering services to relocate and modernize the children's aréa at Wenatchee Public Library and currently providing construction administration services for modernization of the entire library. We have community center experience for the City of Wenatchee (multiple projects), City of East Wenatchee, City of Brewster, City of Quincy, and' The SalvationArmy. Wealsohaveextensiverecreational. experiencewithyarious: Schools and Parks. This includes weight rooms, rock climbing walls, concessions, catering, commercial kitchens, conference rooms, gymnasiums, among ther manyolhervatiouscomponmsthatahntegaltergalinsomanyprjeas Wehaveworkadwithmuntdpallischsimlar: sizet tot the City of Ephrata, suchas, CityofWenatchee, East Wenatchee, Ritzville, Entiat, Leavenworth, and Chelan. Also, Iam very familiar with the City of Ephrata, having worked at Grant PUD during my college years and as you knowlam familiar with the Ephrata Library and have walked the existing Recreation Center with your staff. The following pages provide information on our team, relevant experience, and addresses each of your selection criteria. We look forward to the opportunity to meet with you and discuss our  ofs similar types.  qualifications in person. Sincerely, THE DOH ASSOCIATES, PS PmA yp Paul R. Coppock'/ Principal enclosure  TELEPHONE 509-662-4781 . FAX 509-663-3253 . 7N. WENATCHEE AVENUE, SUITE 500 . WENATCHEE, WA 98801