OPAY  EPHRATA CITY COUNCIL  MAYOR BRUCE REIM  MAYORE PRO-TEM WILLIAMCOE  KATHLEEN ALLSTOT, SARAH MCDONNELL, VALLIMILLARD, MATTMDORE, TONY MORA, MARK WANKE CMADANSTAUEMAEMAREN AGENDA FOR 18 MARCH 2020 =  7:00pa  REGULAR SESSION Called to Order 2. Rall Call 3. Pledge of Allegiance +. Recording ofl Meeting: NO Presentations:  Additions or corrections to published Agenda  CONSENT AGENDA  Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: 4March 2020 3. Approval of Special Event Application: A) Easter Egg Hunt B) Ratary Youthl Parade C) Autism Awareness Walk D) REII Mountain Bike Photo Shoo  STAFF, COMMITTEE, B AGENCY REPORTS  MV  CLOSED RECORD DECISIONS RENEMAPIRSE GERBABEMMISIRATEN)  BILLS: MORA COE, ALLSTOT    PUBLICHEARINGS  1) Review the Water Efficiency (WUE) goals  VI  ORDINANCES 8 RESOLUTIONS  VII ITEMS FOR COUNCIL CONSIDERATION  1) Annual Section 1251 Renewal 2)2 2020 Lodging Tax Advisary Committee Report  3)D Contract for Gray 80 Osborne toj prepare Chlorination Design and Report for thel DOH as requestedi in the' "Correction Order"  4)Contract for Gray B Osborne for Design oni the Division Street Rehab Project 5) Accept Basin Street Water Main Rehab Project as Complete  VIII CITY ADMINISTRATOR REPORT  1)Budget Report a) Sales Tax Evaluation 2)City of Ephratal Pandemic Procedure  BILLS: MORA COE ALLSTOT    CITY COUNCIL MINUTES  March 04, 2020  City Council of the City of Ephrata, Grant County Washington met in regular session on March 04, 2020. The meeting was called to order at 7:00 p.m. by Mayor Members Present: Mayor Bruce Reim, Mayor Pro Tem William Coe, Council  Bruce Reim.  members Mark Wanke, Matt Moore, Valli Millard, Sarah McDonnell, Tony Mora, and Kathleen Allstot. City Administrator Mike Warren, Community Development Director Daniel Leavitt, Public Works Director Bill Sangster, Interim Police Chief Erik Koch, Fire Chief. Jeremy Burns and City  Staff Present:  Clerk/Finance Directorl Leslie Trachsler.  Pledge of Allegiance was said. No public signed up to speak.  Agenda: Agenda is amended adding item #4 to the Consent Agenda - Set Public Hearing for Water Use Efficiency Goals for March 18, 2020 at 7:00 p.m.  Presentations: None Motion carried.  Consent Agenda: Motion was made to approve consent agenda. (m/s Moore/Allstot)  Items on the consent agenda are as follows:  Claims #91511 through #91568 in the amount of $168,076.68 Payroll Check #46606 through #46630 in the amount of $35,545.20 Payroll Claims #91488 through #91506. in the amount of $234,944.70 Payroll Direct Debit in the amount of $6,000.00 Payroll Direct Deposit in the amount of $178,474.01 Claims #91487 and #91507 through #91510 in the amount of $5,091.19 Minutes of the February 19, 2020 Council meeting Approve Special Event Applications  Easter Worship April 12, 2020, Sun Basin Plaza 6:30 a.m. to 9:00 a.m.    Set Public Hearing on the Water Use Efficiency Goals for March 18, 2020 at 7:00  p.m.  Water System Comp Plan: Director Sangster advised that part of the Water System Comp Plan is addressing the Water Use Efficiency Goals which requires the elected governing body to evaluate and re-establish those goals. The following goals have been  proposed:  Supply side goal: Maintain distribution system leakage below 10% Demand side goal: Reduce average residential use by 4% per ERU overa  six year period  Council discussion ensued regarding how these goals are established and are they realistic. The goals are a statewide standard and as new connections are added, those homes are added to the calculation. As the Energy Code becomes more restrictive, newer homes that are built are required to install ultra-efficient faucets and other components. Sangster also reported that the City is required to send out a notice to all Ephrata drinking water system users the Department of Health's "Order to Correct Violation" and "Red" Operating Permit issue. Basically, stating that the City has been given an Order to Correct because of a sampling history of the presence of coliform bacteria in our drinking water. In order to correct the violation the City must begin chlorinating its drinking water. We anticipate having a chlorination system installed by July, 2020. Notices will be mailed out with the next utility bills, will be published in the paper and posted on the Council wanted toj point out that there was not an event which initiated the notice and that Cancellation of April 1st Council Meeting: Traditionally, Council has cancelled this meeting due toi it falling during Spring Break. Staffi is seeking Council direction. Motion to cancel the April 1, 2020 City Council meeting. (m/s Moore/Wanke) Motion  city web site.  the chlorination plan is a pre-emptive measure.  carried.  City Administrator Report: None at this time.  There being no further business meeting adjourned at 7:22 p.m.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    SPECIAL EVENT PERMIT APPLICAVION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax 1. 2. 3. 4. 5. 6. 7. 8. 9.  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  Name of Event: Eoster Setup Start Time/Date: 1200 pm Event End Time: 40  Hunt Date(s) of Event: Aprit [ltb  Eyg py  Event Start Time: 00 pm Clean Up End' Time/Dale:  45 pm  Sponsoring Organization: Rotvy Club of Ephvata Event Coordinator/Primary Contact: Rebecca Lybboert  Mailing Address: P6 Bos 714 Email: rebw@msn-com Secondary Contact: Jennifer Dechene  WA 98833  Ephrat Fax:  Day Phone:  'Cell Phone: (504) 771-2906 Phone: a37-336  10. Is alcohol being served? IFYES, which one(s)?  YES (NO IFYES include a copy of the State Liquor Permit.  11. Do you wish to utilize any City property, such as a parkYES NO  Lions  12. Will this eventi include Food' Vendors of any type?  YES (NO)  lfyes, all vendors must apply for a Temporary Food Service Penrwith the County Health District. Alist  ofvendors is required to be submitted with the application.  13. Anticipated number of attendees?  250  THE PRIMARY CONTACT MUST LIST Al DAY OF EVENT PHONE NUMBER IF NOT LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF-I INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK#_ DATE:  7    INDEMNIFICATION/ HOLD HARMLESS AGREEMENT IN CONSIDERATION OF BEING PERMITTED TO PRODUCE THIS SPECIAL EVENT OR ACTIVITY OR USE OF ANY CITY PROPERTY OR FACILITIES IN CONNECTION WITH THIS ACTIVITY, THE UNDERSIGNED APPLICANT "INDEMNITOR") AGREES TO THE FOLLOWING: 1.7 THE INDEMNITOR HEREBY AGREES TO RELEASE, INDEMNIFY AND HOLD HARMLESS the City of Ephrata from any and all liability, claims, demands, causes of action, charges, expenses, and attomey fees (including attorey fees to establish the City's right to indemnity or incurred on appeal) resulting from involvement in this event whether caused by any negligent act or omission of the City or otherwise. This agreement shall not apply to any liability resulting from the sole negligence of the City. 2. The INDEMNITOR agrees to reimburse the City for any loss, theft of, or damage to City property, 3. The INDEMNITOR agrees to comply with all applicable laws, statutes, ordinances, rules and requirements including, but not limited to, not admitting more attendees than designated by Fire 4. The INDEMNITOR expressly agrees that this release and hold harmless agreement is intended to be as broad and inclusive as permitted by Washington law and that if any portion thereof is held invalid, 5. Falsification and/or misrepresentation in completing this application may result in rate adjustment or event cancellation. IUNDERSTAND THAT CHANGES TO THE ABOVE DETAILED PROGRAM the undersigned representative, have read the Special Events Application and the Policies and Procedures contained herein, and I am duly authorized by the event organization'usiness to submit  equipment and/or facilities.  Department as safe for the particular event or facility.  notwithstanding, the balance shall continue in full legal force and effect.  REQUIRE IMMEDIATE NOTIFICATION TOCITY.  this application on its behalf. The information herein is complete and accurate.  APPLICANT:  Bobecca Lybloert PRINT NAME  Rotary Clulo of Ephrata AUTHORIZED AGENT FOR  SIGNATURE OF APPLICANT: lualfht  3-3-2020 DATE  SIGN NAME  APPROVAL, DENIAL OR INCLUSION OF RESTRICTIONS OR SPECIAL CONDITIONS OF USE PERMIT IS AT THE SOLE DISCRETION OF THE CITY PURSUANT TO EMC 05.10. All applications  must be reviewed and approved before a permit can be issued.  Submit completed original application, along with required attachments to:  OFFICE OF THE CITY ADMINISTRATOR  CITY OF EPHRATA 121 ALDER ST. SW EPHRATA, WA 98823  8    ACORD  CERTIFICATE OF LIABILITY INSURANCE  DATE (MIDOPYY 02/25/2020  THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES IELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcylles) must have ADDITIONAL INSURED provisions or be endorsed. ISUBROGATION IS WAIVED, subject tot the terms and conditions of the pollcy, certaln policies may require an endarsement. A statement on  AEPRESENTATIVE ORI PRODUCER, AND THE CERTIFICATE HOLDER.  thls certificate does not confer rights to the certificate holder in lieu of such endorsementis).  PRODUCER 2850 Golf Road Rolling Meadows ILE 60008 INSURED  COMFACT Ali Sulita HONE 1-833-3ROTARY AErt AL rotary@ajg.com NSURERA: Lexingion Insurance Company NSURERB: NSURERC INSURERD: ESURERE: BSURERF:  Arthur. J. Gallagher Risk Management Services, Inc.  630-285-4062 NAICE 19437  KALN  ISURENSJAFFORDNG COVERAGE  AllActive US Rotary Clubs & Districts ATTN: Risk Management Dept. 1560 Sherman Ave. Evanston, IL 60201-3698 COVERAGES  CERTIFICATE NUMBER: 899307648  REVISION NUMBER:  THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,  EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWNI MAYHAVE BEEN REDUCED BYF PAID CLAIMS.  TYPE OFI INSURANCE A x COMMERCIAL GENERAL LIABIITY CLAIMS-MADE x. OCCUR x Louork Liabilly Included GENL AGGREGATELMT APPLIES PER: POLICY ECT OTHER. AUTOMOBLE LIABILITY ANY AUTO OSONLY AUTOSO ONLY UMBRELLALAB EXCESSUAB DED RETENTIONS WORKERS COMPENSATION AND EMPLOVERS UABILTY ANY GMSTCAPMSTPENEACLNE FFICERMEMBER EXCLUDED? datoryin NH) DF OPERATIONS below  POLSOER INSD wD POUCYNUMBER 015375594 V  POCYEE    LMITS $2.000,000  7/1/2019 7/1/2020 EACMOCCURRENCE  PREMISESEES DMISE TORENTED ssumnce) $500.000 MEO EXPIANY onep person) s PERSONAL &/ ADVI INJURY $2,000,000 GENERAL AGGREGATE $4,000,000 PRODUCTS -COMP/OP AGG $4,000,000 BODILY INJURY (Per penson) S BODILY INJURY (Pera accident) $ ROPERTY DAMAGE EACHOCCURRENCE AGGREGATE AVTE P ELE EACHACCIDENT E.LDISEASE. -EAEMPLOYEE s ELI DISEASE -POLICYLIMIT S  LOC  015375594  7/1/2019 7/1/2020 SENED scciden!) SINGEM $2,000,000  AUTOS ONL OCCUR CLAMS-MADE YIN NIA  $ S s s  NOT APPLICABLE NOTAPPLICABLE  DESCRIPTIONG OF OPERATIONS/ ILOCATIONS IVEHICLES ACORD 101, Additional Remarks Schedule, mayh bes attachedHmore spaceln requlred)  The Certificate holder isi included as additional insured where required by written contract or permit subject to the terms and conditions of the general liability policy, but only to the extent bodily injury or property damage is caused in whole ori In part by the acts or omissions oft the  insurad,  CERTFICATEHOLDER CITY OF EPHRATA 121 ALDER ST SW EPHRATA, WA! 98823 ARY CLUB OF EPHRATA EASTER EGG HUNT APRIL11,2020 ACORD: 25 (2016/03)  CANCELLATION  SHOULD ANY OF THE ABOVE DESCRIBEDI POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN  ACCORDANCE WITH1 THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE C  01 1988-2015. ACORD CORPORATION. Allr rights reserved.  The ACORD name and logo are ragistered marks of ACORD    received  SPECIALI EVENT PERMIT APPLEATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax 1. 2. 3. 4. 5. 6. 7. 8. 9.  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  Name of Event Rotury Setup Start Time/Date: Event End Time:  Paastrye of Event Jwre 1L,2020  Yach 5pm 7:00 pm  Event Start Time: Clean Up End' Time/Date:  b'copm 7:30pm  Sponsoring Organization: Ephrata Rotany Clwb Event Coordinator/Primary Contact: Rebecca  Mailing Address: Day Phone: Email:  Lypet CellF Phone: Faxc  Po Box 714 Ephrata WA 988a3  G0)771-2400  reblyb@msn.Com Secondary Conlact Chenyl Kono  Phone: (509) 0030-9893  10. Is alcohol being served? IFYES, which one(s)?  VES (NO) IFYES includeac copy of the State Liquor Permit.  11. Doyou wish to utilize any Cily property, such as a parke YES) NO  SMeet h sidawalks  12. Will this event include Food Vendors of any type?  YES (NO)  Ifyes, all vendors must apply for a Temporary Food Service Pemitwith the County Health District. AE list  ofvendors is required to be submitted with the application.  13. Anticipated number of attendees?  200  THE PRIMARY CONTACTMUST LISTADAY OF EVENT PHONE NUMBER IF NOT LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF-INITIAL, AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT:, RECEMED BY:  CASH CC CHECK#_ DATE:  7    INDEMNIFICATION/ HOLD HARMLESS AGREEMENT INCONSIDERATION: OF BEING PERMITTED TO PRODUCE THIS SPECIAL EVENT OR ACTIVITY OR USE OF ANY CITY PROPERTY OR FACILITIES IN CONNECTION WITH THIS ACTIMITY, THE UNDERSIGNED APPLICANT NDENNTOR7AGREES TO THE FOLLOWING: 1. THE INDEMNITOR HEREBY AGREES TO RELEASE, INDEMNIFY. AND HOLDHARMLESS the City of Ephrata from any and all liability, claims, demands, causes of action, charges, expenses, and attomey fees (including attomey fees to establish the City's right toi indemnity or incurred on appeal) resulting from involvement in this event whether caused by any negligent act or omission oft the City or otherwise. This agreement shall not apply to any liability resulting from the sole negligence of the City. 2. The INDEMNITOR agrees to reimburse the City for any loss, theft of, or damage to City property, 3. The INDEMNITOR agrees to comply with all applicable laws, statutes, ordinances, rules and requirements including, but not limited to, not admitting more attendees than designated by Fire 4. The INDEMNITOR expressly agrees that this release and hold harmless agreement is intended to be as broad and inclusive as permitted by Washington law and that if any portion thereof is held invalid, 5. Falsification and/or misrepresentation in completing this application may result in rate adjustment or event cancellation. IUNDERSTAND THAT CHANGES TO THE ABOVE DETAILED PROGRAM the undersigned representative, have read the Special Events Application and the Policies and Procedures contained herein, and I am duly authorized by the event organzatonbpusiness to submit  equipment and/or facilities.  Department as safe for the particular event or facility.  notwithstanding. the balance shall çontinue in full legal force and effect.  REQUIRE IMMEDIATE NOTIFCATIONTOCIY.  this application on its behalf. The information herein is complete and accurate.  APPLICANT: Reloeccu lyblaert  Ephrata AUTHORIZED AGENT  PRINT NAME  Paug  SIGNATURE OF APPLICANT: Bcalfhnt  3-3-2020 DATE  SIGN NAME  APPROVAL, DENIAL OR INCLUSION OF RESTRICTIONS OR SPECIAL CONDITIONS OF USE PERMIT IS AT THE SOLE DISCRETION OF THE CITY PURSUANT TO EMC 05.10. All applications  must be reviewed and approved before a permit can be issued.  Submit completed original application, along with required attachments to:  OFFICE OF THE CITY ADMINISTRATOR  CITY OF EPHRATA 121 ALDER ST. SW EPHRATA, WA 98823    Youth Parade Time Line of events  60pm-fdtalymembers setup In parking loti for judging to begin 6:15-6:45pm-float applicants arrive and judging takes place in parking lot. 6:45pm-streets need tol be closed for parade to begin.  7:00pm- Parade begins  7:30pm- :00pmapproximatel, parade ends at1 the courthouse lawn, Band plays, prizes are handed out  and cleanup begins. Street closures may be taken down.    a  88  A    ACORD  CERTIFICATE OF LIABILITY INSURANCE  DATE MIDONYY  THIS CERTIFICATE IS ISSUED AS AMATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED IMPORTANT: If the cerlificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. ISUBROGATIONI IS WAIVED, subject to the terms and conditions of the pollcy, certain pallcies may require an endorsement. Astatement on  REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.  this certificate does not confer rights to the certificate holder In leu of such endorsements).  PRODUCER 2850 Galf Road Rolling Meadows IL 60008 INSURED  MCT Ali Sulita 1-833-3ROTARY ss: rotaryaig. com MSUNENBIAFFORPNG COVERAGE INSURERA: Lexington Insurance Company INSURERB: INSURERCI. INSURERD: INSURERE: DSURERE:  Arthur. J. Gallagher Risk Management Services, Inc.  FAE Nal: 630-285-4062  NAICE 19437  AlI Active US Rotary Clubs & Districts ATTN: Risk Management Dept. 1560 Sherman Ave. Evanston, IL 60201-3698 COVERAGES  CERTIFICATE NUMBER: 899307648  REVISION NUMBER:  THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING. ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,  EXCLUSIONS AND CONDITIONS OF SUCHF POLICIES. LIMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS.  MVEOFDSURANCE x COMMERCIAL GENERALI LABILITY CLAIMSMADE xOCCUR x Lavorl Liabiliv Included GENI AGGREGATEI UMIT APPLIES PER POUCY PRê OTHER: AUTOMOBI UABIUTY ANY AUTO AUTOSOMLY AUTOSONLY UMBRELLAL LAB EXCESSI LIAB DED RETENTIONS OAPARTAENEXECUTNE YIN NIA EXCLUDED? balow  MEPwVD POUCYNUMBER 015375594  uMITS $2,000,000  7/1/2019 7/1/2020 EACHOCCURRENCE  PREMISESEaL AETOHENTED pcmncaL 5500,000 MEDE EXP (Anys anepenon) PERSONAL BADVINJURY $2,000.000 GENERAL AGGREGATE $4.000.000 PRODACIS-COMPOPASO $4.000.000 BODALY INJURY (Perperon) BODILYI INJURY (Pers accidenty! EACHOCCURRENCE AGGREGATE SATUTE F ELE EACHACCIDENT ELI DISEASE -EAI EMPLOYEE ELDISEASE -POUCYUMIT s  LOC  015375594  7/1/2019 7/1/2020 Ea  $2,000,000  OCCUR CLAIMS-MADE  NOT APPLICABLE NOTAPPLICABLE  DESCRIPT OF OPERATIONS ILOCATIONS! IVEHICLES ACORD 101, AdilitionalF Remarke Schedule, mayk be attachedkn mor spacslengird,  The Certifiçate holderi is included as additional insured where required by written contract or permit subject to the terms and canditions of the general liability policy, but only to the extent bodily injury or property damage is causedi inv whole or in part by the acts or omissions of the  insured,  CERTIFICATE HOLDER City of Ephrata 121 Alder St Ephrata, WA 98823 Rotary Youth Parade June 6th 2020 ACORD: 25 (2016/03)  CANCELLATION  SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN  ACCORDANCE WITH THE POLICY PROVISIONS, AUTHORIZED REPRESENTATIVE CR  0198B-2015 ACORD CORPORATION. Allrights reserved.  The ACORD name and logo are registered marks of ACORD    received 3920  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax 1. Name Event: AESE - AnarenesWalk 2. &i00 Selup Start Time/Date: 3. Event EndTime:, 3c0 3-1b30 +. Sponsoring Organizatign: Event CooflnatgrPimary Aura latrhsen Addgess: Malligg 7. Day Phone: 5n9-217-0037 B. Email: radfray Q4mail.com 9. Secbndary 10. Is alcohol being served? ICYES,which ope(s)?4..  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  Date(s)ofEvent: 5-16-20 Event Slart Time: 0'nD 16-20 CleanUp End-Time/Date; 430 3-1620  $-16-20  Aufsmn Suppert Broup of Grant Co ColambiAe 3b adehurst Drive EpratahlA 98823 6KstNE  britndehen Hanlett  Contact:  6.  kathy  EphpA90823  509- 717-007 Cell Phone; Cell phone 504 - 760-6240  Fax: Phone:  Contact:  elhnktPpheiçon  YES (NOY IFYES include a copy of the State Liquor Permit.  11. Doy you wish to utilize any Ciyprraguch as a parkYES NO  7Back  Cst. Ih hont Courthouse rom Dihsionst IstAve! Division street  12.  fryn  Will this event Include Food Vendors of any type? of vendors is required to be submitted with the  (YES) NO  lfyes, all vendors must apply for a Temporary Food ServicePermit with the  Districi., Alist  AEZIRRY  applicallon. Vendor: Mbndo's Doghouse  13. Anticipated number of altendees?  300  Bar-be-que  THE PRIMARY CONTACT MUSTLIST/ Al DAY OF EVENT PHONE NUMBER IF NOT LISTED ABOVE.  FOR OFFICE, USE ONLY: Park & Rèc. Community Devélopment ire  Code Enforcement Police PublicWorks  STAFF,! INITIALA AND DATE UPON APPROVALORI ATTACHA MEMORANDUM WITH CONDITIONS:  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK#_ DATE:  FOOD VENDOR LIST FAXED TO HEALTH DISTRICT 509.754-6060. BY:  DATE:  7    *2018 ppoy +s uo1s!0 <% % % X GS. -  3 J 0a  o $ $ + 1 E S (o  W  quest tabole  $47019 17o04  A F + -  +9 wo1s.4!0  E  Guest table  MNEVP  a  XX% XXX CN 204751  B  5    Fact Sheet for Autism Walk  Contact: Kathy Hamlett - Walk Director 509-760-6240  dhamiettbyaho.com 509-237-0037 rad frog@  Laura Jacobsen- Walk Co-Director  gmail.com  Saturday May 16, 2020, 11:00-4:00. The walk starts at the 1st block of CST. NW in front of the court house. The route follows Division St. west to a small path that leads uphill to the Episcopal Church, crosses the canal and continues up Newspaper advertising consists of an article in the Grant County Journal about April autism awareness month, which will include mention of the walk. We also have a short advertisement in the newspaper in the section where nonprofits can advertise events. Both of these advertisements happen in April. In addition we have a banner advertising the walk at our autism awareness site on the corner as you head off 1st St., NW towards Beezley Hill. This banner is up March through  Beezley hill on the road.  May.  DAY OF WALK SCHEDULE  8:00 Setup on C. ST. NW, same area as the Farmers Market. We will also have 11:00 Inflatable Houses and Sheriff's Posse open (in front of the Bureau of  the block of Division between C and D streets blocked off.  Reclamation).  11:30 Arrivals and Registration  12:45 Welcome  1:00 Walk begins (approx. 1 hour duration)  Water and snacks are provided  4:30 Cleanup completed    Autism Society Responsibilities  1. Certificates of Insurance for both the Grant Co. Sheriff's Posse and Jump for  Fun Inflatables will be mailed or faxed to the City.  2. First aid for participants if necessary  3. Water for participants, two portable toilets, and garbage cans  4. Set up and removal of barriers for road block 5, Supervision and cleanup of all areas used  Resources Needed From City of Ephrata  1. Special Event Permit 2. Road block  barriers for the two ends of CST. NW in front of court house:  (4)  Division St. from CSt. to DS St. for the antique cars.  Barriers (4) for the block of A total of 8 barriers will be needed. Saturday morning. We can relock.  3. Lpcked gate on road to Beezley Hill opened (or give us a key) by 8:00am  4. 25 traffic cones  5. 2 large water containers.  6. 21 fifty foot heavy duty extension cords.  the City  to have Basin  deliver 2 porta potties to the NW  7. Permission from picked up  Septic  15 and  cprner of CSt. late afternoon on the day before the walk, Friday May  early Monday morning, May 18. Porta potties have been dropped off  closet to the NW corner on C Street.  on the 2 parking spaces    10. The barbecue food truck- Mondo's Doghouse Hog IE Up has been permitted by the Grant Co. Health District. He will have a business license with the  City of Ephrata.  11. Snacks provided are pre-packaged, with the exception of apples, which are  provided washed (boxed locally).    AUTISM AWARENESS FAMILY WALK  Sponsored by the City of Ephrata and The Autism Support Group of Grant County SATURDAY, MAY 16, 2019 AT 1:00  START: TIME: ENTRY FEE:  In front of the Court House, 35 CSt NW, Ephrata. Retumn to Court House. Check-in 12:00. Bounce Houses, Horse Rides,11:00-12:45. Walk begins at 1:00. REGISTRATION includes t-shirt: $15 single, $50 families (up to 4 people), $7 for additional family members. No reduction in fee if you choose no shirt., REGISTRATION DEADLINE: FRIDAY, May 8 (cut offfors shirt orders) MAIL TO Laura Jacobsen, 526 Jadehurst Drive, Ephrata, WA, 98823  Registration after the 6"will be samo price, but no shirt.  CHECKS AUTISM SUPPORT Group of GC Questions? Call Laura Jacobsen 609-237-0037 OUTTO: DROP OFF at Sole Performance, 41 Basin Street NW. Ephrata (754-4300)  MADE TRAI FOOD:  1)Long route - a 3 mile round trip route, on gravel road, to the top of Beezley Hill; or2)s as short route, 11 1/2 mile round trip to ribbon (gradual uphill on gravel road). Regular strollers - short walk only. Jogger strollers OK- all routes. Bottled water available, Or...... think "GREEN" and bring your own, non-disposable bottle. Free snacks available at the park after the walk. Registration Fee. Non walk participants pay $5 and parent permission form  KID FUN Bounce Houses and Sherifi's Posse ride before the walk, 11:00-12:45 are included in  (below) is required.  Please keep the above section for reference  Return with check to: Autism SupportGroup ofGC.(Seer mail/drop off above) Please fill out this section with one adult family member's name, etc. include your shirti information below We need your emall address. Tos streamline our registration wev will be going digital next year. No fomms malled. Foms stil available al Sole Performance WAIVER: Iknow thati walking on ant uneven road surface Is a potentially harardous aotivity. should not enter unless lam medically able. agree to abide by any decision ofav walk offioin relative to my ability to safely complete the walk. lassume all risks associated with walking Int this event Including, but not limited to contact with other partiolpants, the effects of weather, ineluding heat andior humidity, traffie and the conditions of the road, all such risks being! known and appreclated by me. Having readt this walver and knowing these facts and In considera- tion ofy your acoepting my entry, l,forr myself and anyone entitiedt to act on my behalf, waive and release the Autism Awareness Family Walk, race offioials, their representatives: and successors from all claims orl liabiities of any kind arising out ofr my partioipation Int this event. Parents of children participating in the Posse Ride and Bounce House, but not the walk, must filli in and sign waiveri ihfo. Ify you wish to have your shirt personalized with at team name, do nots submit your t-shirt order below. Contabt T-shirt sizes: Child M orL (no S); Adult S M L XL (XXL, XXXL add'l. $2 per shirt). NS-no shirt Use C for child, A1 for aduit (for example: a child size medium would be CM, an adult size medium would be AM)  Name Address  Phone ( ). City/State!. Zip.  EMAIL (required).  SIGNATURE (must be an adult)  Date  Name of child participating in Bounce House/Sherif's Posse Ride only  Kelsey at Sole Performance. Additional fees apply.  NAME_ NAME NAME_ NAME  SIZE_ SIZE SIZE_ SIZE  NAME NAME NAME  SIZE SIZE SIZE_  above included in $50 family fee below each shirt is $7  TOTAL NO. OF SHIRTS ORDERED  Did you include your check or money order? Pay $2 extrai for XXL, XXXL? Thanks, we'll see you there!    receveg 3102030  SPECIAL EVENT PERMIT APPLICATION  City of Ephrata 121 Alder Street SW Ephrata, WA 98823 (509) 754-4601 ph (509) 754-0912 fax 1. 2. 3. 4. 5. 6. 8. 9.  PERMIT APPROVED:  YES Date:  NO  Authorized City Signature:  Name of Event: REIMTB Setup Start Time/Date: 7:00am Event End' Time: 2:00pm Sponsoring Organization: REI  Date(s) of Event: March 18th, 2020 Event Start Time: 7:00am Clean Up End" Time/Date: 2:00pm  Event Coordinator/Phimary Contact: Linda Nordstrom Mailing Address: 6750 s: 228th Street Kent WA 98032  7. Day Phone: 206-947-7279 Email: Lnordsi@rei.com Secondary Contact: Stacia Beer 10. Is alcohol being served?  Cell Phone: 206-947-7279 Phone: 206-419-5053  Fax:  YES NO XXIFYES include a copy of the State Liquor Permit.  11. Doy you wish to utilize any City property, such as a park? YES NO IFYES, which one(s)? Beezely Hill Mountain Bike Trails ofvendors is required to be submitted with the application.  12. Will this event include Food Vendors of any type? 13. Anticipated number of attendees? 9  YES NO XX  lfyes, all vendors must apply for a' Temporary Food Service Permit with the County Health District. AI list  THE PRIMARY CONTACT MUST LISTA Al DAY OF EVENT PHONE NUMBER IF NOT LISTED ABOVE.  FOR OFFICE USE ONLY: Park & Rec. Community Development Fire  Code Enforcement Police Public Works  STAFF- INITIAL AND DATE UPON APPROVAL OR ATTACH MEMORANDUM WITH CONDITIONS.  PAYMENT AMOUNT: RECEIVED BY:  CASH CC CHECK#_ DATE:  7    INDEMNIFICATION/ HOLD HARMLESS AGREEMENT IN CONSIDERATION OF BEING PERMITTED TO PRODUCE THIS SPECIAL EVENT OR ACTMTY OR USE OF ANY CITY PROPERTY OR FACILITIES IN CONNECTION WITH THIS ACTIVITY, THE UNDERSIGNED APPLICANT NDEMNTOR7AGREES TO THE FOLLOWING: 1.1 THE INDEMNITOR HEREBY AGREES TO RELEASE, INDEMNIFY AND HOLD HARMLESS the City of Ephrata from any and all liability, claims, demands, causes of action, charges, expenses, and attorney fees (including attomey fees to establish the City's right to indemnity or incurred on appeal) resulting from involvement in this event whether caused by any negligent act or omission of the City or otherwise. This agreement shall not apply to any liability resulting from the sole negligence of the City. 2. The INDEMNITOR agrees to reimburse the City for any loss, theft of, or damage to City property, 3. The INDEMNITOR agrees to comply with all applicable laws, statutes, ordinances, rules and requirements including, but not limited to, not admitting more attendees than designated by Fire 4. The INDEMNITOR expressly agrees that this release and hold harmless agreement is intended to be as broad and inclusive as permitted by Washington law and that if any portion thereof is held invalid, 5. Falsification and/or misrepresentation in completing this application may result in rate adjustment or event cancellation. IUNDERSTAND THAT CHANGES TO THE ABOVE DETAILED PROGRAM the undersigned representative, have read the Special Events Application and the Policies and Procedures contained herein, and I am duly authorized by the event organzation)pusiness to submit  equipment and/or facilities.  Department as safe for the particular event or facility.  notwithstanding, the balance shall continue in full legal force and effect.  REQUIRE IMMEDIATE NOTIFICATION TO CITY.  this application on its behalf. The information herein is complete and accurate.  APPLICANT:  LindaNordstrom Sr,Producer  REI  PRINT NAME  AUTHORIZED AGENT FOR  March 2020 10, DATE  SIGNATURE OF APPLICANT:  R SIGN NAME  APPROVAL, DENIAL OR INCLUSION OF RESTRICTIONS OR SPECIAL CONDITIONS OF USE PERMIT ISAT THE SOLE DISCRETION OF THE CITY PURSUANT TO EMC 05.10. All applications  must be reviewed and approved before a permit can be issued.  Submit completed original application, along with required attachments to:  OFFICE OF THE CITY ADMINISTRATOR  CITY OF EPHRATA 121 ALDER ST. SW EPHRATA, WA 98823  8    REI SUMMER MOUNTAIN BIKE SHOOT then finishing backi int the parking lot. Hand! helds still cameras. SCHEDULE: MARCH 18, 2020 BEEZELY HILL TRAILS Crew:7 7 Talent- Mountain bike riders:3 7:00AM Arrive at Parking lot 7:30 Shot I:talent putting on gear, unloading bikes 8:30 Shot 2: talent riding bikes on trails 12:00 pm Shot: 3:t taking off gear, loading up bikes 2:00pm Shoot finished, depart CREATVEDRECTION Chapiers Mountain! Biking:Ridet together Acquisition: Lime Navy (intermediate rider) Scenario  Summary:  RElwill caplure 3 mountain bikers getting readyi in the parking! lot, riding the trails of the Beezely Hil area,  We will not close, nor impede trails. Nointerference with the publicin any way. No exira equipmen!: nol lighting, no generator, nor rigging, no calering.  Talent dauphter, early 20s dhughtersfriend, male Lacation(s) tral Priority products Salsa blackthon Ghost Slamr > Cannor dale Moterra Neu Timeufday llexible  Mother and daughter havel built a strong relationship over years ofriding Mather. curly 50s  together. It's just another summer ride for them.Anda a friend.  7shots 4vignettes ofr mountain bike moments: prer ride, awesome bike moment, e-mb climb,post-ide 2hero/group: shots to support mountain! bike category:Ivistat shot, ishot ofriding >Imotion: asset (sock line teveal)    DATE:  March 11, 2020  Department: City Clerk/Finance  Past Activity  Continue to support other departments and commissions Work with new City Administrator on transition Annual Mandatory enrollment for Section 125 benefits Prepare for 2019. Annual Financial Report Work with Public Works on Utility! I-Public Works Rover job  Monthly duties as assigned  description  Future Activity  Normal monthly duties Monthly Balancing of all financial transactions Prepare and submit monthly lax reports Monitor revenueslexpenses of the City Monitor Budget Attend all Council Meetings Initiate Legal Publications as required Provide and monitor requests for Public Records Monitor Records retention/lestruction End of Month Payroll process Monthly/Quarterly PR Reports Address Human Resource issues Support staff in their daily operations Support City Administrator Monthly Civil Service Commission meetings Attend LEOFFIDisabiliy. Board monthly meetings Attend WMCA Conference in Yakima Attend Annual Financial Reporting Workshop Attend WPTA Conference in Chelan Accepting applications internally for Police Records Manager Accepting applications for Police Chief Accepting applications for Utility I-Public Works Rover Prepare 2019 Annual Financial Report Monitoring closely  Budget Concerns Other Issues    City Council Report Parks and Recreation  EPHRATA PARKS & RECREATION PAST ACTIVITY: 1. Parks Commission:  March 12, 2020  a. February meeting held  b. Accepted resignation of Commissioner Lawrence  2. Recreation/Communiy Programming: a. BOLD afterschool program 0. Ordered of eggs for hunt Delivered spring brochure d. Re-scheduling due programs due to virus a. Water and irrigation on in parks Chamber ofCommerce Board  3. Parks:  4. Public Relations/Tourism: 5. Special Events: a. Gran Fondo 6. Recreation Supervisor:  b. Helda a Tourism Advisory meeting for emergency funding request  a. In-put spring activities into Recl b. Mailed letters to returning Splash Zone staff Preparations for new spring programs d. Monitoring on going activities and programs a. Set opening/closing and in-service dates b. - Accepting applications for all Splash Zone positions  7. Splash Zone:  FUTURE GOALS/ACTIVITY:  1. Continuing administration of current programs 2. Continuing to work with and support various community groups 3. Develop a park reservation system 4. Develop newi recreation programs and activities 5. Develop tree replacement program    Press Release City of Ephrata Contact: Traci Bennett 121 Alder St Southwest Ephrata, Washington 98823 tbennet@ephrataorg Phone: 509-754-4426  FOR IMMEDIATE RELEASE  The City of Ephrata is seeking a volunteer to serve on the Ephrata Parks and Recreation Commission. The Parks and Recreation Commission is charged with advising the City Council, Mayor and city staff on all issues relating to their charter including recreation facility use, maintenance and development, community character, land use, recreation opportunities and open space usage. The Commission generally meets ten times per year on the fourth Thursday oft the  month at 12:00 noon for one hour, with an occasional workshop.  Interested applicants should submit a letter ofinterest outlining their qualifications to City Hall, addressed to Mayor Bruce Reim, 121 Alder Street SW, Ephrata, WA 98823. The remaining Parks and Recreation Commissioners will review the applicants and suggest two names to the Mayor, one of which will be confirmed by the Council. The letters ofinterest will  be accepted at City Hall until the position is filled.  For additional questions, please contact Traci Bennett at (509) 754-4601 ext. 151.  ###  www.ephrata.org  tbennetuephrata.orgy    March  March 12th, 2020  Department: Public Works Field Supervisor  past Activity  Cleaned the head works at the waste water treatment facility. Completed monthly sewer flushing. Flushing and Sweeping all city streets. Monthly water testing. Read meters Removed all the plows offt the plow truck and serviced the city sanding trucks. Started herbicide maintenance. Started crack sealing city streets. Inspected city sidewalks for trip hazards. Started replacing the broken toilet and urinal in the men's restroom at Lions park caused by vandalism. Regular scheduled maintenance, numerous funerals, and as always  responded to any and all City related calls.  Future Activity:  Clean head works at the waste water treatment facility. Monthly sewer flushing. Monthly water testing. Read meters Continue sweeping and flushing all city streets (weather permitting)Turn on irrigation at all city parks (weather permitting) Continue with routine inspections and maintenance on all trucks and equipment. Finish Spring herbicide maintenance on all city right ofways. Grind all trip hazards that were identified during sidewalk inspections. Regular scheduled maintenance on remaining fleet vehicles. Plow or sand ifneeded, and as always respond to any and all City related  calls.  Budget Concerns: Other Issues: Dennis Ohl Public works field supervisor  Continue to monitor closely None at this time 0    03/03/20 )8:02  Ephrata Police Department  20122 1  Law Total Incident, by Agency, All Offense Codes  Page:  Offense  Total Incidents  Agency: Ephrata Police Department 911H 911 Hang-up calls ABAN Abandoned Vehicle ADMN Administrative AKNF Assault with a Knife ALAR Alarm ANAI Assault No Weapon, Agg Injury ANCR Animal Cruelty ANPR Animal Problem AOFF Alcohol Offense ARST Arrest ASIM Assault, Simple ASST Agency Assist  10 3 3 1 6 1 6 3 6 5 22 1 2 1 4 4 1 1 10 5 2 1 13 9 5 2 19 2 3 11 3 17 1 2 4 1 16 18 10 2 1 2 10 9 1 1 1 2 4 2 1 I  ATMV Attempt Theft From Motor Veh ATOP ATTEMPTED THEFT OF PROPERTY BNFE Burglary, Non-res, Forcibl Ent BRUE Burglary, Resident, Unlawf Ent CDIS Citizen Dispute CHAN Child Abuse or Neglect CINT Custodial Interference CITA Citizen Assist CMIS Criminal Mischief CSPM Cont SuDSt/PoSession Marijuana CSPO Controlled Substance/Posession DAL Dog Running at large DAMA Damage DBAR Dogs Barking DBOD Dead Body DCON Disorderly Conduct DDOG Dangerous Dog DUI DUI Alcohol or Drugs DWSR Driving While Suspended/Revoke EXPA Extra Patrol FAMF Family Fight FIRE Fire FRAU Fraud FRNR Fraud - NON UCR REPORTABLE FSPS False Statement to Public Serv GANG Gang Related Incident GRAF Graffiti HARR Harassment INDE Indecency INTP Intoxicated Person JRUN Juvenile Runaway JUVP Juvenile Problem LFPR Lost and Found Property LMUI Loud Music LOCK Residence or Vehicle Lockout LOIT Loitering LPPR ittering/Polution Problem MEDI Medical Problem MPER Missing Person MPRM Mental Health Problem MTAM Mail Tampering NÇ Not Classified    03/03/20 08:02  Ephrata Police Department  20122 2  Law Total Incident, by Agency, All Offense Codes  Page:  Offense NOIS Noise Problems PANH Panhandling. PARK Parking Problem PDD Potentially Dangerous Dog SBSV School Bus Stop Violation SOFF Sex Off, Forcible Fondling SPC Suspicious Person/Circumstance SUIA Suicide Attempt TAPD Traffic Accident, Property Dam THAZ Traffic Hazard THRE Threatening - Intimidation THRT Threats TOFF Traffic Offense TPBD Theft, Property, Building TPOT Theft, Property, Other TPSH Theft, Property, Shoplifting TRES Trespass of Real Property TVAU Theft, Vehicle: Automobile TVMC Theft, Vehicle: Motorcycle UNSP Unsecure Premises WARR Warrant WELF Welfare Check  Total Incidents  12 1 12 1 1 2 50 3 14 2 1 7 31 2 10 15 17 1 1 3 12 12 488 488  Total Incidents for This Agency: Total Incidents for This Report:  Report includes: All agencies matching 'EPPD' All natures All locations All responsible officers All dispositions All clearance codes All observed offenses All reported offenses All offense codes All circumstance codes  All dates between 00:00:00 02/01/20' and 23:59:59 02/29/20"  *** End of Report /tmp/rptseyc9E-rplwtiro.r2.1 ***    NEWS RELEASE  DATE RE  WEDNESDAY 18 MARCH 2020  2020 Census  FROM Mike Warren 754-4601  FOR IMMEDIATE RELEASE  2020 CENSUS  Starting in mid-March, you will begin receiving an invitation toj participate in the 2020 Census. The best way toavoid avisit from a census taker is to fill out the 2020 Census questionnaire online, by phone, or by mail as  soon as you receivey your invitation toj participate. Results oft the 2020 Census will be used to:  Direct billions of dollars in federal funds to local communities for schools, roads, and other public Help our community prepare to meet transportation and emergency readiness needs. Determine the number of seats each state has in the U.S. House of Representatives and our political  services.  representation at all levels of government.  We as members of the Ephrata City Staff encourage you toj participate in the 2020 Census.  ###    JAY INSLEE Governor  STATE OFWASHINGTON OFFICE OF THE GOVERNOR  RO. Box 40002. Olympia, Washington 98504-0002 (360) 9024117-www.govemnorwa.goy  PROCLAMATION BY THE GOVERNOR  20-05  WHEREAS, On January 21, 2020, the Washington State Department ofl Health confirmed the first case of the novel coronavirus (COVID-19) in the United States in Snohomish County, Washington, and local health departments and the Washington State Department ofHealth have since that time worked to identify, contact, and test others in Washington State potentially exposed to COVID-19 in coordination with the United States Centers for Disease Control and Prevention (CDC); and WHEREAS, COVID-19, a respiratory disease that can result in serious illness or death, is caused by the SARS-CoV-2 virus, which is a new strain of coronavirus that had not been previously WHEREAS, The CDC identifies the potential public health threat posed by COVID-19 both globally and in the United States as "high", and has advised that person-to-person spread of COVID-19 will continue to occur globally, including within the United States; and WHEREAS, On. January 31, 2020, the United States Department of Health and Human Services Secretary Alex Azar declared a public health emergency for COVID-19, beginning on January 27, WHEREAS, The CDC currently indicates there are 85,688 confirmed cases ofCOVID-19 worldwide with 66 of those cases in the United States, and the Washington State Department of Health has now confirmed localized person-to-person spread ofCOVID-19 in Washington State, significantly increasing the risk ofe exposure and infection to Washington State's general public and WHEREAS, The Washington State Department of Health has instituted a Public Health Incident WHEREAS, The Washington State Military Department, State Emergency Operations Center, is coordinating resources across state government to support the Department ofHealth and local officials in alleviating the impacts to people, property, and infrastructure, and is assessing the magnitude and long-term effects of the incident with the Washington State Department of Health;  identified in humans and can easily spread from person to person; and  2020; and  creating an extreme public health risk that may spread quickly;a and Management Team to manage the public health aspects of the incident; and  and    WHEREAS, The worldwide outbreak of COVID-19 and the effects ofi its extreme risk of person- to-person transmission throughout the United States and Washington State significantly impacts the life and health of our people, as well as the economy of Washington State, andi is a public disaster NOW, THEREFORE, I,Jay Inslee, Governor of the state of Washington, as a result oft the above- noted situation, and under Chapters 38.08, 38.52 and 43.06 RCW, do hereby proclaim that a State of Emergency exists in all counties in the state of Washington, and direct the plans and procedures oft the Washington State Comprehensive Emergency Management Plan be implemented. State agencies and departments are directed to utilize state resources and to do everything reasonably possible to assist affected political subdivisions in an effort to respond to and recover from the As a result ofthis event, lalso hereby order into active state service the organized militia of Washington State to include the National Guard and the State Guard, or such part thereofas may be necessary ini the opinion ofThe Adjutant General to address the circumstances described above, to perform such duties as directed by competent authority of the Washington State Military Department in addressing the outbreak. Additionally, I direct the Washington State Department of Health, the Washington State Military Department Emergency Management Division, and other agencies to identify and provide appropriate personnel for conducting necessary and ongoing Signed and sealed with the official seal of the state of Washington this 29th day of February, A.D.,  that affects life, health, property or the public peace.  outbreak.  incident related assessments.  Two Thousand and' Twenty at Olympia, Washington.  By:  /s/  Jay Inslee, Governor  BY1 THE GOVERNOR: /s/ Secretary of State    DATE: March 18, 2020 ITEM: Public Hearings  SUMMARY  1. Review of Water Efficiency Goals: Staff has been working for years to maintain distribution system leakage below 10 percent while reducing the average residential per capita use from 484 gallons per day to a level of 465 gallons or less over the next six years (an approximate 4 percent reduction In water use  over that time period.)  BUDGET IMPACTS 1. N/A  Ify you have any questions, concerns, or require additional information; please contact me prior to the  meeting.    TTEM A  City of Ephrata  Water use Efficiency Goals and Measures  WATER USE EFFICIENCY PROGRAM  In. January 2017, DOH revised the third edition of its Water Use Efficiency Guidebook (Guidebook) DOH 331-375. Section 5.3 of the Guidebook summarizes the items that are to be included in a WUE program. A discussion of each item is provided in this section.  CURRENT WATER USE EFFICIENCY PROGRAM  The City last updated its water use efficiency for its 2012 Water System Plan. At that time, the City committed to maintaining Distribution System Leakage below 10 percent, and to reduce the average residential per capita use by approximately 2% by 2017. Over the last six years distribution system leakage has been less than 10 percent on average and the average residential per capita use increased approximately 2%. The City encourages efficient use of water through semi-annual bill stuffers and its annual consumer confidence report. It has also adopted a base rate plus uniform volume  charge rate structure.  WATER USE EFFICIENCY GOALS  The City is in the process of updating the City Water System Plan. As part of the Water System Plan, WUE rule requires a water system's elected governing body to evaluate and re-establish WUE goals that are measurable and have a timeframe fori implementation. City staff along with Gray & Osborne performed a review of the WUE program. The  following goals are proposed:  Supplyside goal. Maintain distribution system leakage below 10 percent. Demand side goal. Reduce average residential per capita use, currently at 484 gallons per day per ERU (Chapter 2 of the Plan), to a level of 465 gallons per day per ERU or less over the next six years (an approximate 4 percent reduction  in water use per ERU over the time period). WATER USE EFFICIENCY MEASURES  The WUE Rule requires all municipal water systems toi implement and evaluate certain mandatory water use efficiency measures. The Cityi is also required to identify additional demand-side measures. The purpose of adopting a particular set of water use efficiency measures is to develop a strategy to meet the City's two water use efficiency goals,    Gray & Osborne, Inc., Consulting Engineers  7TEM B  METERING PROGRAM SOURCE METERS  The City of Ephrata's water sources. are each metered at the source. Each oft the City's wells report this information to the City via the telemetry control system. Normal maintenance is performed on the source meters as recommended by the meter manufacturers. The meters are scheduled for calibration every three years. This maintenance is critical for accurate source production records.  SERVICE METERS  Water production entering the distribution system is metered at each of the well sites. This production data is recorded via the telemetry system on a daily basis. Water consumption is metered ati individual service water meters. Consumption data is recorded on a monthly basis, typically April through October, except for the high use commercial meters which are read each month oft the year. During the winter months, weather conditions make meter reading difficult, so the base rate is typically billed, and any overage addressed once the meters are again read in the spring. Table 2-5 summarizes the City's annual water consumption history for 2006 through 20101 by Over the last decade, the City has been undertaking an aggressive service, meter box and meter setter replacement program and has replaced or reworked most all service meters and installed new setters. It is not anticipated that many of the new meters will require replacement in the six-year planning period, but for those that may fail, the City will  customer class.  replace or repair as necessary. UNMETERED SERVICES  The City currently has no unmetered water services.  INTERTIES water system.  The City of Ephrata does not currently have any permanent or seasonal interties to its  WATER USE EFFICIENCY PROGRAM  In. January 2009, DOH published the second edition ofi its Water Use Efficiency Guidebook (Guidebook). Section 5.3 oft the Guidebook summarizes the items that are to be included in a WUE program. A discussion ofe each item is provided in this section.  Cityof Ephrata Water. System Plan Update  4-3 March-2012    Gray & Osborne, Inc., Consulting Engineers  TABLE4-2  Mandatory Water Use Efficiency Measures  Mandatory Measures Install source meters Install service and intertie meters Calibrate meters per industry standards Water loss control action plan ifDSL>10% Educate customers about WUE once per year Water conservation rates  Requirement Implementation Implementation Implementation Implementation Implementation Evaluation  Status Completed Completed As needed DSL already below 10% On-going every year Completed, re-evaluated existing inclined block rates  In addition to these mandatory measures, WAC246290.8104Xd) requires systems with more than 2,500 but less than 9,999 connections must adopt another six demand (i.e., customer) side water use efficiency measures. The Water Use Efficiency Guidebook provides that a qualified WUE measure that is implemented for different customer classes counts as multiple WUE measures. Table 4-3 summarizes the demand-side water use efficiency measures the City plans to implement over the next six years.  TABLE4-3  Demand-Side Water Use Efficiency Measures  Customer Classes All  Est. Am. 2%  Demand Side Measures Notify customers ofhigh meter reads Total Measures (6 required) counts as multiple WUE measures. meet its second goal.  Number of Water  Affected Measures @) Savings) Status  Cost Minimal  23 23  On- going  (1) Per the Guidebook, ifa qualified WUE measure isi implemented for different customer classes, it (2) Savings projected by the end oft the 6-year planning period. Savings are expected to enable the City to Ati its September 11, 2011 council meeting, the City adopted, in addition to the mandatory measures, one demand side measures for 23 ofits customer classes, which results in a total of23 measures, 17 more than required. The City has determined that implementing these measures will be cost effective, and plans to pay for these measures  CiryofEphrata Waters System. Plan Update  4-5 March-2012    Gray & Osborne, Inc., Consulting Engineers  TABLE4-4  Pros and Cons of Chosen Rate Structure  Measure  Pros the City even through low usage periods. User pays for each unit of  Cons less fair for low volume water users. This revenue is usage- dependent therefore variations. Charge per unit volume does not increase with high structure is not as significant ofa deterrent to high water use as inclined block rate structure.  Provides steady revenue for This structure may seem  Base rate  water, therefore providing a fluctuates seasonally and disincentive to water use. with general water usage  Uniform volume charge  Increases revenue to City usage. Therefore this rate  forall usage.  From the perspective of the From the perspective of the high volume water user, the high volume water user, the water is less expensive than user must pay for all water  with an inclining block rate.  used.  The revenue from the City's water rates will help to fund the water system operations and maintenance and the capital improvements necessary to keep the system in good working condition. When available, grants and loans may be used, as best suits the City to  supplement the finances oft the City's water system. EVALUATING WUE EFFECTIVENESS  The City plans to track the effectiveness ofi its WUE efforts by annually checking its distribution system leakage to determine whether its on-going leak detection and repair efforts are enabling iti to meet its first WUE goal to maintain its DSL below 10 percent. It also plans to annually check its residential water use to see ifits demand-side water use efficiency measures are helping it meet its second WUE goal to reduce residential consumption from 474 gpd/ERU to 465 gpd/ERU. The City's plan for collecting data to  make these evaluations is summarized in Table 4-5.  CityofEphrata Water System. Plan Update  4-7 March-2012    TTEm C  Chapter 5: Water Use Efficiency Program  5.1 Overview of the Water Use Efficiency  Program Requirement  Developing your water use efficiency (WUE) program is the foundation for using water wisely. A WUE program is aj plan you follow to increase water supply and water demand efficiency. The intent oft thej plan is to minimize water withdrawals and water use byi implementing water saving activities and adopting policies, resolutions, ordinances, or bylaws. Appendices R and S havea  large and small system example of WUE programs here in Washington.  Your WUE program should be: ofyour water system. measures.  Consistent with the goals established by the elected governing board or governing body Designed to achieve the goals by implementing cost-effective water use efficiency  You are required to develop and implement a WUE program as part of your planning document (WAC246.290.8002) and 246-290-810(2). The requirement applies to water system plans submitted for approval under WAC 246-290-100 and small water system management programs developed and implemented or submitted for approval under WAC246-290-105. Itis up to you to get the WUE program done and have it available for review if we request to seei it. WUE programs are generally submitted with your planning document. Depending on when your next planning document is due, this would be the time to make sure it is ready for our review. In most cases, we would not request to see your WUE program until you submit your Appendix Ai identifies where to include WUE requirements in your planning documents.  planning document for approval.  5.2 Process for Developing a Water Use  Efficiency Program  Setting goals will help you and your customers use water efficiently. Every goal must have a  benchmark that is quantifiable within aj prescribed amount oftime. Consider the following eight steps when developing your WUE program:  Water Use Efficiency Guidebook  -28-  Third Edition (Jan. 2017)    1. Evaluate the effectiveness of your current and prior water conservation programs. 2. Select cost-effective WUE measures that support your proposed goals. 3. Establish one or more quantifiable goals through ap public process. 4. Fund your WUE program. Consider combining financial resources and forming partnerships with other entities, such as nearby water systems, working toward the same goal. 5. Educate your customers about the benefits of 6. Bej prepared to offer incentives or develop ordinances for using water efficiently. 7. Keep your customers involved by informing them ofr new measures that support your, goals. 8. Set up a method to evaluate the effectiveness of your WUE program every few years. Partnering With Other Water Systems Ifyou want to lower your WUE program costs, one option is to team up with other water systems. By combining resources, you can save money on developing and promoting educational messages. You may also save by coordinating on bulk purchases ofwater-efficient devices. You can learn valuable information from neighboring water systems. Water systems with similar characteristics to yours may have already implemented successful WUE measures. Take the opportunity to learn more from those water systems, because those same measures may work for your water system.  Here's an Idea You may want to consider coordinating your WUE efforts with neighboring water systems, other types ofutilities, and local businesses. Pooling resources can lead to greater water conservation Partnerships may help you achieve your goal in the following ways: Combine financial resources. Purchase items in bulk to save money. Share technical information and expertise. Improve relationships. Increase public acceptance and awareness ofusing water efficiently. Provide marketing opportunities for local businesses. These can be win-win situations for everyone involved.  savings.  conservation.  Water Use Efficiency Guidebook  -29-  Third Edition (Jan. 2017)    Partnering With Other Types of Utilities  Another option is to work with other types of utilities. Energy utilities are interested in customers using less energy. Wastewater utilities are interested in decreasing wastewater volume. Consider partnerships that help everyone achieve their goals of efficiency. Your local energy or wastewater utility may already have programs inj place, so you may want to partner with them on  educational efforts and materials.  Partnering With Local Businesses and Organizations  Partnerships with local businesses and nonprofit organizations can assist with promoting your WUE program. Local nurseries and landscaping companies can showçase native and drought- tolerant plants to their customers with a water-efficient demonstration garden. Hardware stores may highlight water-efficient fixtures and irrigation supplies. Nonprofit organizations interested in water efficiency and water resources may assist by providing bulk-purchasing possibilities, such as the Partnership for Water Conservation at wwwparnesewalerory  5.3 What to Include in Your Water Use  Efficiency Program  You must include specific information in your WUE program. A thorough analysis of your current WUE program will help you develop an attainable goal, define parameters for cost- effectiveness, and customize the program to meet the needs of your water system. The following 1. Describe your current water conservation program. Describe what you are currently doing to use water efficiently. This would include your "demand side" measures, such as offering free faucet aerators to your customers; your "supply side" measures such as ai recent Water systems with 1,000 or more connections must also estimate the amount ofwater saved by implementing their current WUE program over the prior 6 years or over the most recent 2. Describe the WUE goals that support your WUE program and how the goals were established. Describe how the elected governing board or governing body developed the goals through aj public process (WAC246-290-830). Include a copy of any adopted resolution or other official document that identifies your elected governing board took an action to adopt the goal. See Chapter 7 for a complete description ofhow to set your goals. 3. Evaluate WUE: measures for cost-effectiveness. Take some time to research which measures would be a "good-fit" for your customers and evaluate whether they would be cost- effective. See Section 5.61 for guidance on what to include for this part of your WUE  11 items summarize what toi include in a WUE program:  leak detection survey; or both.  water system plan approval period (WAC2462908100).  program.  Water Use Efficiency Guidebook  -30-  Third Edition (Jan. 2017)    4. Describe the WUE measures you will implement to meet your established goals for the next 6 years. Identify which measures will be funded to support the program and help you meet your established goals. A minimum number ofr measures must be evaluated or implemented based on the number of connections for your water system (see Section 5.6). 5. Describe how you will educate customers to use water efficiently. General education to your customers about the importance ofusing water efficiently is required under WAC246- 290-810(4)(f). In order to meet this requirement, you'll need to educate your customers at least once per year. See Section 5.7 and Appendix Ji for water conservation tips to use for 6. Estimate projected water savings from the selected WUE measures. Every measure you select to implement should result in water savings. You will need toj predict:  your customers.  How each measure supports the goal.  The amount of water savings that will result from each implemented measure. The measures you select establish your WUE program and will affect your future water demand. See Chapter 4 for guidance on how to predict water savings based on different 7. Describe how you will evaluate the effectiveness of your WUE program. WUE programs change for a number ofi reasons. Things such as a drought, budget constraints, changes in demographics, and climate change all may contribute to shifts in water use patterns. Plan to adapt and amend your WUE program to keep it economical and effective. 8. Evaluate distribution system leakage. When you submit your planning document, you must report distribution system leakage (DSL) for the previous 6 years or for the entire water system plan approval period ifit's longer than 6 years (WAC 246-290-81004,00). A water loss control action plan must be included with your planning document if the rolling 3-year average ofDSL exceeds the leakage standard (WACZ462903109000. 9. Evaluate rate structures that encourage water demand efficiency. The rate structure you implement can have a significant effect on water use and promote water efficiency. See Section 5.41 for guidance on what to include in this part of your WUE program. 10. Evaluate reclaimed water opportunities. You: must evaluate reclaimed water opportunities ify you serve 1,000 connections or more. See Section 5.5 for guidance on what to include in 11.1 Describe your water supply characteristics. Both you and your customers should understand the impact of water use in your community. Awareness of the water supply characteristics within your watershed should help guide your WUE program and goal setting decisions. See Chapter 3 and Appendix Ci for guidance on what to include in this part ofyour  WUE programs.  this part of your WUE; program.  WUE program.  Water Use Efficiency Guidebook  -31-  Third Edition (Jan. 2017)    5.4 Evaluate Your Rates  Implementing ai rate structure that encourages efficient use of water is a good way to help educate your customers about the costs of providing safe and reliable drinking water and You must evaluate ai rate structure that encourages water demand efficiency (WAC246-290- 100(4)G)(iv)(B) and 246-290-105(4)0). There are a couple of things to consider when  influence their water use.  performing this evaluation:  First, describe your current rate structure. Some of the most common rate structures do not encourage your customers to use water efficiently. These are declining block rate (charge per unit ofwater decreases with higher use), flat rate (fixed fee regardless of water use), and uniform rate (same charge per unit ofwater use). Second, evaluate at least one of the following conservation rate structures: Inclining block rates: Charge per unit of water increases with higher use. Seasonal rates: Charge per unit increases during peak usage season; generally targets  outdoor summer use.  Evaluate the feasibility of adopting and implementing a conservation rate structure. The evaluation should identify the pros and cons of the chosen rate structure for both your water system and your customers. Describe how rates may help fund your water system, your WUE Uniform block rates are more effective than declining block or flat rates because they are based on consumption. We realize that some water systems will see water savings by changing from one oft these rate structures to a uniform rate structure. You can only evaluate uniform rates only Implementing a new rate structure takes time. The elected governing board or governing body should ensure the rate structure will cover all of the needs of your water system. You should also inform and educate your customers about what the new rate structure is, how it will affect their bill, and why the rate structure change is necessary. Describe exactly what expenses the rate increase will cover, and inform customers that efficient use of water may eliminate or delay the need for costly new sources that would cause an even greater rate increase.  program, and established goals.  ifyou are currently using a declining block rate or flat rate.  Water Use Efficiency Guidebook  -32-  Third Edition (Jan. 2017)    Other things to consider:  Explain to your customers that if they use water efficiently, then their water bills will not go up. Give them ideas to use water efficiently to prevent higher water bills. Establish ai rate committee to work with you on proposing a new rate structure. Prepare mock bills so your customers can see how the new rate structure will affect their Provide historical use data in water bills to show customers how much they used Washington Utilities and Transportation Commission regulated water systems may have additional requirements to follow. For morei information, contact Utilities and Transportation Commission by email at consumer@wucwagoy or 1-800-562-6150.  bill before they actually have to pay the higher amount.  previously.  5.5 Evaluating Reclaimed Water  Opportunities  The use ofreclaimed water can help balance the water use demands ofwater systems, leading to greater water savings. We support the use of reclaimed water for nonpotable purposes such as irrigation, industrial uses, and groundwater recharge. Using reclaimed water saves potable water for  Did you know? Saving Water Reduces Other Utility Bills  Many people forget that when they sewer fees and energy costs. washing the dishes or taking a shower, you're also saving on your energy or gas bill. Sewer rates, often based on water use, can be as much as two to four times higher than water rates. So, by  drinking water purposes and is an efficient use of the save water, they also save money on Water systems with 1,000 or more connections must Ifyou use less hot water when you're  state' s water resources.  collect information on reclaimed water opportunities and include that information in their planning documents. WAC246290.100X000, When evaluating opportunities for the use of reclaimed  water, you should identify:  Where reclaimed water could potentially be recharge façilities, and car washing facilities. distribution lines (purple pipes).  used, such as parks, golf courses, groundwater using less water you also save money Where reclaimed water production facilities exist and the locations of reclaimed water Any barriers to the use of reclaimed water, such as cost, permitting issues, water rights mitigation, and local regulations that govern the use ofreclaimed water.  on your sewer bill.  Water Use Efficiency Guidebook  -33-  Third Edition (Jan. 2017)    Contractual obligations and agreements that limit the use ofreclaimed water. Where reclaimed water is used or proposed within your water service area. Providea Your efforts to develop existing or new opportunities for the use ofreclaimed water. The use ofreclaimed water is considered a WUE: measure, or multiple WUE measures ifyou use  description and estimate usage.  itf for multiple purposes (see Section 5.7).  5.6 Evaluation of Water Use Efficiency  Measures  You must evaluate or implement a specified number of measures specifically targeted for your customers. Each evaluation is related to the cost-effectiveness oft the measure. The number of measures you must evaluate or implement is based on the size ofyour water system. Larger water systems must evaluate or implement more measures. Table 5-1 identifies the number of measures you must evaluate or implement based on your number ofexisting connections. This number represents ai minimum number of measures. You may evaluate or implement additional Remember, you must evaluate measures that support the goal you are proposing or have established for your customers. Each measure you select to implement must havea an  measures ifr necessary to meet your goals.  implementation schedule WAC2462904300)0),  Supply side measures, such as leak detection surveys or replacing meters are: not one of the minimum number of measures you are required to evaluate or implement. These typeso of measures must bei implemented in order to reduce water loss and achieve the leakage standard. Measures must be evaluated for cost-effectiveness from the following categories, ifapplicable to  your water system WAC2462908104)0):  Indoor residential Outdoor  Industrial/commercia/institnutional  Table. 5-1 Water Use Efficiency. Measures Based on Total Number ofService Connections  Number of Connections Water Use Efficiency Measures  Less than 500 999 1  500- 4  1,000- 2,500- 10,000- 50,000  2,499 5  9,999 49,999 ormore  6  9  12  Water Use Efficiency Guidebook  -34-  Third Edition (Jan. 2017)    Ona a Budget?  Choosing Inexpensive Measures to Achieve Your Goals Does your water system operate with limited financial resources  and staff?  Choosing the right measures to achieve your WUE goals can be a challenging task if you've never done it before. For smaller water systems with less than 1,000 connections, wei recommend that you implement at least one quantifiable measure. Inexpensive quantifiable measures include things such as faucet aerators, low-flow showerheads, and hose repair kits. You don't need to buy one of these for every customer, consider purchasing enough quantities to reach 50% ofy your customers and Some of the most inexpensive measures (such as education) are the most difficult to quantify. Here are some commonly used WUE measures that water systems implement: Sending water savings tips to your customers in the annual water quality report. Educating customers to identify and repair leaks in and around their homes. Educating customers how to save money on water and energy bills by installing  have them available for pick-up to save on mailing costs.  Conservation rate structures.  Sending our Stop Water Waste brochure once a year.  WaterSense fixtures and appliances. Showing consumption history on water bills.  Placing water saving educational materials on their website.  Evaluation Criteria  Ifyou choose to implement a WUE measure, you don'thave to evaluate it for cost-ftectiveness. Even though you don'thave to evaluate the measure for cost-effectiveness, an evaluation of water savings may still be necessary to forecast demand. Knowing the expected costs to implement a1 measure will help you develop your budget. We encourage you to implement WUE Water systems with less than 1,000 comnections-Descnibe how you evaluated any measures Water systems with 1,000 or more connections- -There are three evaluations a water system must consider when determining ifa WUE measure is cost-effective (WAC246-290-  measures that will meet your goal and support your WUE program.  you chose not to implement.  810(4)(d)(iv). Theyi include: Water Use Efficiency Guidebook  -35-  Third Edition (Jan. 2017)    1. Water system's perspective: This looks to see ifit would be cost-effective for the water system. Water systems must include the marginal costs of producing water. Marginal costs are the costs associated with developing supply to meet future demand and may include such costs as ai new well, new distribution or transmission lines, new storage, ora new booster station. In other words, the benefits ofusing water more efficiently should be quantifiably measured against the potential costs of developing new sources ofs supply.  2. Cost-sharing perspective: This looks to see ifit would be cost-effective ift the costs were shared with other entities, such as neighboring water systems, water conservation partners, sewer districts, regional partners, wholesale water agencies, and energy utilities. Cost sharing can reduce WUE program implementation costs and give water systems a way to identify measures that will also benefit other entities with common interests. 3. Societal perspective: This looks to see ifit would be cost-effective ifa all costs and benefits were included. Water systems should begin by identifying  Here's an Idea Evaluating Cost Effectiveness The Partnership for Water Conservation has a free "Water Conservation Measures List and Measure Evaluation Tool" fori its members. This tool will help you choose cost effective measures and estimate water For more information about the Partnership for Water Conservation visit: www.partners4water.org/index.htm.  savings.  some oft the other benefits that may occur byi implementing the WUE measures. This may include environmental, recreational, or aesthetic benefits such as more water in the river. This can be a quantitative or qualitative evaluation because these benefits are more  difficult to quantify.  What is a credible cost-effective evaluation?  A cost-effective analysis is used to compare WUE measures on a dollar value basis. Identifying the benefits and costs associated with each WUE measure will help you determine which measures should be implemented to meet your goal. A WUE measure is cost-effective ifthe A simple way to do this is to look at the difference between the per gallon cost of conservation  benefits exceed the cost,  and the per gallon cost of supply. 1. Cost of the measure: Materials Labor 2. Estimate ofs savings:  A credible evaluation of each measure should consider:  Rebates Staffing  Contractor costs Advertising  Number of units to be installed  Water savings per unit  Water Use Efficiency Guidebook  -36-  Third Edition (Jan. 2017)    3. Cost benefit comparison 4. Net benefit of conservation  More information is available int the U.S. Environmental Protection Agency's Water Conservation Plan Guidelines at www.epagowwatesensersensepubsgpuide.ntm.  What is WaterSense?  WaterSense is a program sponsored by the U.S. Environmental Protection Agency (EPA). Much like the ENERGY STAR symbol for energy-efficient products and practices, WaterSense is the symbol for water efficient products, serviçes, and WaterSense helps your customers identify products that meet EPA's criteria for water efficiency and performance. WaterSense labeled products, such as washing machines, faucets, and showerheads, use 20% less water than standard products. Best of all, they work without sacrificing performance!: You may remember that many" "low-flow" toilets from the 1990s performed terribly. The WaterSense labeled water-saving products of today are tested to ensure water efficiency and WaterSense labeled products and start saving water today!  practices.  performance. Look for  Why You Should Join WaterSense  First ofall, it's free! Second, it's very likely that your customers aren'taware that purchasing WaterSense certified fixtures and appliances are guaranteed to save them water. Third, it's an easy way to help you achieve your Water Use Efficiency (WUE) Remember, the WUE rule says that you must educate your customers. As a Water Sense partner, you'll receive a free educational tool kit available only to partners to help you inform your customers about the WaterSense program. Use these free Visit Www.epa.gov/watersenseparnerypromotional.ntm! for more information  goals.  resources to meet the WUE educational requirement! How to Become a WaterSense Partner  Water Use Efficiency Guidebook  -37-  Third Edition (Jan. 2017)    5.7 What Qualifies as a Water Use  Efficiency Measure  A WUE program must include both supply and demand efficiencies. Certain measures must be implemented while other measures must be evaluated. Measures may include water efficient devices, actions, business practices, or policies or ordinances that promote efficient water use. Supply-side measures (such as leak detection surveys, installing or replacing meters, and water audits) that support supply-side goals to reduce leaks don't count towards the minimum number of measures listed in' Table 5-1 that must be evaluated or implemented in WACZ45,)93104)00. These are considered activities that your water system The measures you evaluate or implement must focus on encouraging your customers to use water efficiently. The following mandatory measures don't count towards the minimum number of  implements to understand and control water loss.  measures listed in Table 5-1.  Mandatory Measures You Must Implement or Evaluate  You must implement the following WUE measures:  Install production (source) meters- WACZ462904960, Install consumption (service) meters--WAC246-290-496(2). Perform meter calibration- WAC246-290-4960).  Implement a water loss control action plan to control cahage-WAC246290. Educate customers about how they can use water efficiently at least once per year (see more about education on the next PB)-WAC26,9AIAOA  820(4).  You must evaluate the following WUE measures:  Evaluate rates that encourage water demand efficiency (WAC26290-100490X09: and For water systems with 1,000 or more connections, evaluate reclamation opportunities WAC2A62390.1004X000, See Section 5.5 for more information. Does Your Existing WUE Program Already Meet the Minimum Number Many activities from your current WUE program may already qualify as implemented measures. Here are ai few that you may currently be implementing, and they would count towards the  246-290-105/4)0D). See Section 5.4 for more information.  of Measures?  minimum number of measures listed in Table 5-1:  Conservation Rate Structures  You must evaluate ai rate structure to increase water demand efficiency (WAC246-290- 100(4)()(iv) and 246-290-105(4)0). Because these sections only require an evaluation,  Water Use Efficiency Guidebook  -38-  Third Edition (Jan. 2017)    implementing a conservation rate structure counts as a WUE measure (WAC246-290- 810(4)(d)). We encourage you to adopt rates that encourage customers to use less water while at  the same time fund your WUE program and maintain revenue.  Reclaimed Water  Water systems with 1,000 or more connections must evaluate reclamation opportunities (WAC 246-290-100X0)0i). Because this section only requires an evaluation, the actual use of reclaimed water counts as a WUE measure (WAC2462903100)0). The use ofreclaimed water is considered a WUE measure or multiple WUE measures ify you use it for multiple purposes. See Section 5.5 for additional information about reclaimed water.  Notifying Customers About Leaks on Their Property  Educating your customers about fixing the leaks within their homes or on their property counts asa WUE measure (WAC2462903100)0). Also, ify you have aj program that notifies customers ofunusually high water bills that may be due to a leak on the customer side oft the You must educate your customers about the importance of using water efficiently. This may include communicating this message through a newsletter, customers' bills, or your annual consumer confidence report (WAC2462908104X0. If you educate your customers more than once per year, it counts as a WUE measure. This would include educational measures, such as school programs, advertising (such as bus ads), or consumer education at fairs (WAC 246-290-  meter, it counts as a WUE measure. Educating Your Customers  810(4)(d)).  Education should focus on informing your customers about hardware measures that are guaranteed water savers. Hardware measures (such as telling your customers to look for the WaterSense label) are those that can be easily quantifiable and rely less on behavior changes (such as turning off the faucet when brushing  Did you know? Estimated Faucet Leakage Rates (number of drips)  60 drops/minute = 192 gallons/month 90 drops/minute = 310 gallons/month 120 drops/minute = 429 gallons/month  teeth).  Water Use Efficiency Guidebook  -39-  Third Edition (Jan. 2017)    CASCADE WATIKAITTARCI  2010 EPA WaterSense Promotional Partner of the  Year  Cascade Water Alliance  With only one full-time staff member overseeing water conservation programs, Cascade Water Alliance successfully used its WaterSense partnership to help stretch limited resources and expand into an even more comprehensive water conservation program for its eight member agencies in King County, Washington. Collaborating with local retailers and professionals, Cascade was able toj promote WaterSense and the importance of water efficiency to the 400,000 residents and 22,000 businesses it Cascade worked with nearly 100 plumbers and prominent retailers including The Home Depot, Lowe's, and Ace Hardware to help make WaterSense aj permanent fixture in more than 2,000 households and local businesses. Cascade promoted its toilet rebate program by working closely with these organizations and even filmed an informational video to educate residents about the benefits of WaterSense labeled Cascade also recognized the importance of educating consumers at the point of purchase and provided free training for retailer staff; issued point-of-purchase materials; and conducted regular, in-store visits, which helped establish strong relationships and encouraged promotion of the WaterSense label. According to sales staff, some retailers estimated that thanks to Cascade's rebate program, 75 to 90 percent oft their toilet sales are WaterSense labeled toilets up from virtually zeroa couple years ago. Ninety-four percent of customers surveyed by Cascade said their new toilets perform as well as or better than their previous models, affirming EPA's performance criteria for WaterSense labeled products. Cascade also collaborated with Seattle Public Utilities to achieve water savings outdoors, offering $50 rebates to consumers hiring primarily WaterSense irrigation partners to install rain sensors. Cascade also took WaterSense on the road with the WaterSense Road Show-a traveling display that visits public events distributing free water-saving plumbing fixtures and educating residents about using less with WaterSense. During WaterSense's Fix a Leak Week, Cascade distributed more than 100,000 toilet leak detection kits by mail to encourage families to check for leaks and look for the WaterSense label when considering new fixtures. The leak detection kit won the  serves, without breaking the bank.  toilets.  Water Use Efficiency Guidebook  -40-  Third Edition (Jan. 2017)    The more often you educate your customers, the more likely you will change your customer's behavior about using water efficiently and help you meet your goal. Whenever possible, reward your customers for their efforts to use less water. Help them understand they are part ofthe Why water conservation is necessary (such as protecting future water supplies). The financial benefits of conserving water (such as how it might save them money on What might happen if water is not conserved (such as mandatory restrictions duringa What your customers can do to help you achieve your goal (such as providing tips on how to save water and what types of water saving devices achieve long-term savings).  solution. When educating your customers, explain to them:  their utility bills). drought).  Customer Class  Ifas specific WUE measure is being implemented for different customer classes, it counts as multiple WUE measures. For example, toilet rebates across three customer classes (single family,commercial, and multifamily) count as a measure for each customer class, for a total of  three implemented measures.  For more examples of WUE measures, see Appendix B.  5.8 Water Use Efficiency Programs for Nonmunicipal Water Suppliers  While most Group A community water systems are considered municipal water suppliers, many noncommunity water systems aren't municipal water suppliers. Itisi in the best interest ofall Even if you don'to qualify as ai municipal water supplier, as a public water system, you are still required to have al basic WUE program within your planning document (WAC246-290- See Appendix U for an example ofwhat to include in your WUE program if you area nonmunicipal water supplier. The requirements are different depending on whether you must prepare a small water system management program or water system plan.  water systems to use water resources wisely.  100(4)()() and 246-290-105(4)g).  Water Use Efficiency Guidebook  -41-  Third Edition (Jan. 2017)    City of Ephrata 121 Alder Street Southwest Ephrata, Washington 98823 Voice: TDD: 1800-833-6388  Phone: 509-754-4601 Fax: 509-754-0912 Staff Report  II. Consent Agenda  1. Accept Basin Street Water Main Rehab Project as Complete. b. Any potential issues can handled through the 2 Year Warranty Period. 1. This a hearing to Review the Water Efficiency (WUE) Goals that will 2. Item A - is how the Goals will be shown in the new Water Comp Plan 3. Item B - is what is currently in our existing Water Comp Plan. 4. Item C-is a copy of Chapter 5 of the WSDOH "Water Use Efficiency Guidebook". A complete Guidebook is available upon 5. The Goals listed in Item A reflect the Goals that are required by DOH and some Goals from our existing Water Comp Plan and the WUE Program. Such as: Notifying customers of high meter reads  a. City is currently using 100% of the Project.  V. Public Hearings  be included in the new Water Comp Plan.  with any Additions.  request.  Water Conservation Rates Confidence Report (CCR)  Educating Customers thru annual Consumer  VII. Items for Council Consideration  1. Contract for Gray & Osborne, Inc. to prepare Chlorination Design and Report for the DOH as requested in the "Correction Order". a. We need to get this report before we begin Chlorination of our 2. Contract for Gray & Osborne, Inc. for Design on the Division Street a. TIB broke this project in half. Last year they funded Phase I which will be completed this summer and Phase II should be Completed  system.  b. Also, needed for the new Water Comp Plan.  Rehab Project - Phase II next Summer.  Bill Sangster    EXHIBIT A SCOPE OF WORK CITY OF EPHRATA  CHLORINATION SYSTEM PREDESIGN REPORT  Based on our understanding of the project, this Scope ofWork presents the professional engineering services requested by the City of Ephrata related to the Chlorination System Predesign Report (Report) project. We understand that the City has been issued an Order to Correct Violation (Order) by the Department of Health (DOH) requiring that the City install a chlorination system for its water system. DOH's Order provided a deadline of July 16,2020 for submission ofay project report and design documents to DOH and of April 16, 2021 for installation and operation of the chlorination system. The DOH mandates that the City maintain a minimum free chlorine residual of0.2 mg/L throughout Based on a phone conversation with the City's DOH Regional Engineer, Dr. Russell Mau, P.E., on January 28, 2020, we understand that DOH does not require this Report to meet the requirements ofa Projcct Report pursuant to WAC. 246-290-110. In order to comply with the requirements of DOH's Order, the City has requested engineering services to prepare a predesign report for submission to DOH. The assumptions and scope associated with this effort are further delineated below.  its distribution system.  ASSUMPTIONS  This Scope of Work included herein is based on the following assumptions:  The chlorination method will be dosing of liquid sodium hypochlorite solution and the City will select the desired liquid sodium hypochlorite solution concentration to be dosed prior to the engineering analysis. The flow rates and usage patterns for the wells will be based on the information used ini the preparation of the City's current Water System The City's desired eyewash and shower safety station is a frost-free design mounted through an external well house wall. The City plans to install a single dosing pump at each location and maintain backup pumps available in case ofal breakdown. The City is anticipating that the installation of the chlorination system will be completed by City personnel. Only one general schematic will be provided and the City will be responsible for adapting the recommendations to fit the individual well sites. The City will address the electrical and control needs oft the chlorination systems during installation at each well location.  Plan.  (February 26, 2020)  Page 2of5    SERVICES NOT INCLUDED  Though the services below are specifically excluded from this Scope of Work, the Engineer can provide any or all oft these services as may be further desired by the City and at the City's option. Ifthe City elects to exercise this option, the Engineer shall prepare a scope and fee for this additional work for the City'sreview and approval.  Final design for public construction bidding (i.e., plans, specifications, and engineer's estimate), bid/award, and construction administration. Civil survey or services ofa Professional Land Surveyor. Environmental review or cultural resource survey work. Water quality sampling/testing or chlorine decay testing. Response to DOH comments or modification to the Report due to DOH comments for items that are not specifically included within the scope Construction or start up assistance, including preparation ofa Construction Recommendations and design of plumbing associated with eyewash and Analysis or comparison ofchlorination methods other than liquid sodium Electrical and control recommendations for the proposed chlorination Structural or HVAC recommendations for the well house buildings.  delineated herein. Completion Report. shower safety station. hypochlorite solution. equipment.  PROJECT BUDGET  The maximum amount payable to the Engineer for completion of work associated with Phase 1 ofthis Scope ofWork, including contingencies, salaries, overhead, direct non- salary costs and net fee shall be $13,700, as shown in the attached Exhibit B. This amount shall not be exceeded without prior written authorization of the City.  (Fcbruary 26, 2020)  Page 4 of5    EXHIBIT B ENGINEERING SERVICES SCOPE AND ESTIMATED COST  CiyofEphrata - Chlorination System Predesign Report  Project Manager Hours 8 6 6 20 $150 $3,000 $ 13,560 $ 140 $ 13,700  Project Engineer Hours 8 24 24 56 $130 $7,280  AutoCAD Technician Hours  Principal Hours 4 2 2 8 $170 $1,360  Tasks  Project Management (to include QA/QC) Engineering Analysis Report Preparation Hour Estimate:  16 16 $120 $1,920  Fully Burdened Billing Rate Range:* Estimated Fully Burdened Billing Rate:* Fully Burdened Labor Cost: Total Fully Burdened Labor Cost: Direct Non-Salary Cost: TOTAL ESTIMATED COST:  $135 to $200 $119 to $200 $119 to $148 $50 to $132  Mileage & Expenses (Mileage @ current IRS rate):  Actual labor cost will be based on each employee's actual rate. Estimated rates are for determining total estimated cost only. Fully burdened billing rates include direct salary cost, overhead, and profit.  (Fcbruary 26, 2020)  Page 5of5    Transportation Improvement Board (TIB) tib! Consultant Agreement  TIBI PROJECT NUMBER 3-E-164/006)-1 PROJECT TITLE&V WORK DESCRIPTION CONSULTANT NAME&A ADDAESS  PROJECT PHASE (checkone) M Design  Construction  FY2 2021 Overlay Project- Division Avenuel East (Phase II).  Design services for rehabilitation of Division Avenue East from Summitview Drive SE to Airport Street. Gray & Osbome, Inc. 1130F Rainier Avenue South, Suite 300, Seattle, WA9 98144  AGREEMENT TYPE (check one)  LUMPS SUM $_ COSTE PLUSFIXEDFEE  OVEPHEADPROGRESSPAYMENT RATE 188.04%  OVERHEADCOSTMETHOO  Actual Cost ActualCostNotT ToExceed FixedRate Negotiated! Hourly Rate Provisionall Hourly Rate  42%  FIXEDFEE $10,849  SPECIFIC RATES OFI PAY COSTI PER UNIT WORK  DBEF PARTICIPATION Yes COMPLETIONDATE December 31,2020  WBE PARTICIPATION Yes MAXIMUM AMOUNT PAYABLE $87,590  No  No  %  THIS AGREEMENT, made and enteredi into this HardshipA Assistance Account funds. WITNESSETH1 THAT: thel TIB; and  dayo of  2020 between the City ofEphrala,  Washington, hereinafter called the AGENCY, and the above organization hereinalter caled the CONSULTANT. The Transportation Improvement Board hereinalter called thel TIB, administers the! following accounis: Uban Arterial Trust Account funds, Transportation Improvement Account funds, Small Cily Account funds, and City WHEREAS, the AGENCY desires lo accompish the above referenced project, with the aid of1 TIB funds in conformance with the nles and regulations promulgated by WHEREAS, the AGENCY does noti have sulicient stalft tor meel the required commitment and therefore deemsi iladvisable and desirable to engaget the assistance ofa WHEREAS, the CONSULTANT represents thal helshei isi inc compliance with the Washington Slate Statutes relating lo prolessional registration, ifa applicable, and has NOW1 THEREFORE, inc consideration oft thet temms, conditions, covenants and performance contained herein, ora attached andi incorporated and made a part hereof, the They work undert this AGREEMENT shall consisto ofthea above described work and The Scope of Work and project level dfe effort fort this projecti is detailedi ine Exhibit services as herein defineda and necessary to accomplish the completed work for Baltached hereto, andbyt this reference made a part oft this AGREEMENT.  CONSULTANT top providet ther necessarys services fort thef PROJECT; and signifiedawilingness tof furishConsulting: servicest tot the AGENCY,  partiest hereto agreea as follows:  u SCOPE OF WORK  GENERAL DESCAIPTION OF WORK  this PROJECT. The CONSULTANT shall fumish all services, labor and relaled equipment necessary to conduct and complete the work as designated  elsewhere int this AGREEMENT. TIB Form 190-016 RevisedOct2001  Pagetol17    Transportation Improvement Board (TIB) Consultant Agreement  B. NONDISCAMINATION: The CONSULTANT, with regard to the work Inthe event this AGREEMENT is terinated! by the AGENCY other than for fault performed byi it during the AGAEEMENT, shall not discriminate on the on the part of the CONSULTANT, a final payment shall be made to the grounds al race, creed, color, sex, age, marital stalus, national arigin or CONSULTANT as showninExhbtFlort thet typec ofA AGREEMENT used. and retention ofs subconsultants, including procurements ofr materials and No payment shal be made for any work compleled after ten days lollowing leases of equipment. The CONSULTANT shall not participate either receipt by the CONSULTANT of the Notice af Termination. lthe accumulated directly ori indirectly in the discrimination prohibited! by Section 21.5ofthe payment made tot the CONSULTANT prior tol Notice of Temminalion exceeds the Regulations, including employment practices when the contract covers a total amountt that wouldbec due computeda as setf forth! herein above, then not final PROCUREMENTS OF MATERIALS ANDI EQUIPMENT: Inalis solicitations Inthe event the services of the CONSULTANT are lemminated by the AGENCY either by competitive! bidding jor negotiation madet by the CONSULTANT for forf fault on the part of the CONSULTANT, the above formula for payment shall work to be performed under a subcontract, including procurements of not apply. Ins such an event, the amount tol be paid shall be determined by the materals ork leases ofe equipment, each potential subconsultant or supplier AGENCY with consideration given lo the actual costs incurred by the shall ber nolified by! the CONSULTANT oft the CONSULTANTS obligations CONSULTANT inp perforing the work tot the date of temination, the amount of under this AGREEMENT andt the Regulations relative tor nondiscrimination work originally required which was salislactorily completed toc date oft temmination, ont theg grounds ofr race, creed, color, sex, age, maritals slatus, national origin whether that work is inaf form orat typey which is usable to the AGENCY att the INFORMATION AND REPORTS: The CONSULTANT shall provide all other factors whicha affect the value tot the AGENCYoft the work performeda at the information and reports required by the Regulations, or directives issued lime of termination. Under no circumstances shall payment made under this pursuant thereto, and shall permita access toj its books, records, accounts, subsection exceed the amount which would have been made using the formula Regulations or directives. Where any information required of the Ifitis determined for any reason that the CONSULTANT was not in delault or CONSULTANT is in the exclusive possession of anolher who fails or that the CONSULTANTS failure top perfom is withoutitorits employees fault or refusest lof fumish! this information the CONSULTANT shall So certify tot the negligence, the temination shall be deemed lo be a termination for the AGENCY, art the TIB as appropriate, and shall set lorth what efforts ithas convenience of the AGENCY in accordance with the provision of this E. SANCTIONS FOR NONCOMPLIANCE: In the event of the Inthe event oft the death of any member, partner or ollicer ol! the CONSULTANT CONSULTANTS noncompliance with the nondiscrimination provisions of ora any oli its supervisory personnel assigned to the project, or, dissolution olt the this AGREEMENT, the AGENCY shall impose such sanctions asitorthe partnership, temmination of the corporation, or disaffiliation of the principally Transportation Improvement Board may determine to be appropriate, involved emplayee, the surviving members oft the CONSULTANT hereby agree Withholding of payments to the CONSULTANT under the AGREEMENT between the surviving members of the CONSULTANT and the  handicap excep! forat bona fide occupational qualtlication int thes selection  programs setf forthi inA Appendix lloft the! Regulations. SOLICITATIONS FOR SUBCONSULTANTS, INCLUDING  payment shal be due and the CONSULTANT shalli immediately reimburse the  AGENCY for anye excess paid.  andhandicap.  time of termination; the cost to the AGENCY of employing another fim to complete the work required and the time which maybe required to do 50, and  other sources oli information, andi its facilities as mayb bec determined byt the setforthi int the previous paragraph.  AGENCY or TIB to be pertinent lo ascertain compliance with such  made looblaint thei information.  AGREEMENT.  including, but not! limitedto:  tocomplete they work under the tems of this AGREEMENT,fregesed todoso by the AGENCY. The subsection shall not be a bar to renegotiation of the Int the event of the death of any of the parties listed ini the previous paragraph, should the surviving members of the CONSULTANT, with the AGENCYS  AGAEEMENT untilt the CONSULTANT complies, andlor Cancellation, temination or suspension of the AGREEMENT, in procurements ofr materials and leases of equipment, unless exempt byt the  AGENCY,ifthe. AGENCY 50 chooses.  wholeorinpart,  : INCORPORATION OF PROVISIONS: The CONSULTANT shall include concurrence, desire tot temminate this AGREEMENT, payment shall be made as Regulations or directives issued pursuant thereto, The CONSULTANT In the event this AGREEMENT is terminated prior to completion, the original shall take such action with respectt to any subconsultant orprocurement: as copies of all reports and other data, PS&E materials fumished to the the AGENCY ort the Transportation improvement Board may direct asa CONSULTANT byt the AGENCY and documents preparedbyt the CONSULTANT means ofe enforcings suchp provisions includings sanctions forr noncompliance; priort to said temination, shall become and remain the property oft the AGENCY provided, however, that, in the event a CONSULTANT becomes involved andr may! be usedbyit it without restriction. Such unrestricted use, not occurringas in, ori is threatened with, litigation with a subconsullant or supplier as a a part of this PROJECT, shall be without liability or legal exposure to the addition, the CONSULTANT may request the TIB lo enter into such Payment for anyp part oft the work by the AGENCY shallnoto constitute a waiverby UNFAIR EMPLOYMENT PRACTICES: The CONSULTANT shall comply for falure of the CONSULTANT to perfom work required ofi itby the AGENCY. with ACW 49.60.180 prohibiting unfair employment practices and the Forbearance of any rights under the AGAEEMENT will not constitute waiver of Executive Orders numbered E.0.70-01 and E.0.66-03 of the Govemor of entitement to exercise those rights with respect to any future act or amissionb by  thep provisions of paragraphs (A) through (Gi ine every subcontract, including set forthinthe secondp paragraphoft this section.  result of such direction, the CONSULTANT may request the AGENCYI lo CONSULTANT. enter into such litigation to protect the interests ai the AGENCY, andi in  litigationt top protect thei interests oftheTIB.  the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGAEEMENT by the CONSULTANT, or  the State of Washington.  the CONSULTANT.  X CHANGES OF WORK  IX  TERMINATION OF AGAEEMENT  The CONSULTANT shal make such changes andi revisionsi inthe complete work required to do so by the AGENCY, without additional compensation thereof.  The righti is reserved! by the AGENCY tot terminate this AGREEMENT ata anyt time of this AGREEMENT as necessary to correct errors appearing therein, when  upont tend days writtent notice tot the CONSULTANT.  TIB Fom 190-016 RevisedOct2001  Page30f17    Transportation improvement Board (TIB) Consultant Agreement  E. Notwithstanding the tems ando condition ofp paragraphs (a) and (b)a above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific witen  XVII CERTFICATIONOFTHE CONSULTANT AND THE AGENCY  supplementtoths) AGREEMENT,  Attached hereto as Exhibit A-1, are the Certifications of the Consultant and the This document and referenced altachments contains all covenants, stipulations and; provisions agreed upont by the parties. No agent, or representative ofe either party has authority to make, andt the parties shall not be boundbyo or be! liable for, changes, amendments, or modifications oft the tems heredfs shallb bev validu unless reduced to writing and signed by the parties as an amendment to this This AGREEMENT may be simulaneousy executed in several counterparts, each ofv which shall be deemed tobea and originalhavingi identical legale effect. The CONSULTANT does hereby ratily and adopt all statements, representations, warranties, covenants, and agreements contained in the proposal, and the supporting materiais submitted by the CONSULTANT, and does hereby accept the AGREEMENT and agrees loa alloft the terms and conditions thereaf.  XV ENDORSEMENT OF PLANS TIBA AND AGENCYF REVIEW  Agency.  XVII COMPLETE AGREEMENT  The CONSULTANT shall place his endorsement on all plans, estimates ara any  othere engineering data fumishedbyh him. XVI examination oft the worki inprogress.  The AGENCY and TIB shall have the right to participate in the review or any statement, representalion, promise or agreement not set forth herein. No  AGREEMENT,  XIX  EXECUTION. AND ACCEPTANCE  Inwitness whereof thep partiesh hereto! have executedt this AGREEMENT as ofthe day and year lirst above witten.  By  ABEA Michael B. Johnson, P.E,resident  Bruce Reim, Mayor Eohrata  Consullant Gray &Osbome, Inc.  Cilyoi  TIB Form 190-016 Revised Oct2001  Page5af17    Transportation Improvement Board (TIB) Consultant Agreement  EXHIBIT B-1 Scope of Work City of Ephrata FY2 2021 Overlay Project  Design Services for Division Ave E. Overlay from Summitview Drive SE to Airport Street.  Project. No. 3-E-164(006)-1 Describe the Scope olWork  Introduction: The City of Ephrata, with financial assistance (grant) from the Washington State Transportation Improvement Board (TIB), desires toi improve Division Avenue East between Summitview Drive SE and Airport Street. Thei improvements willi include planing the existing roadway, completing subgrade repair (digouts) where needed, replacing 28 non-compliant curb ramps with ADA compliant ramps, overlaying with 2-inches of HotN Mix Asphalt (HMA) over the existing roadway, restriping the paveds surfaces tot their current configuration, andr raising existingo catchl basins andu ulility covers/ids tot the new surface. Itis anticipated that the curb ramps servingt the HMAP pedestrian pathway along the northeasts side oft the street will require replacement, and! have been includedi in the 28 non-compliant rampsi identified above. Thep proposed depth ofHMA replacement willl bel based on similar projects completed for the City, and allowable limits for TIB. No  separate geotechnical analysis oft thes site willl be completed. The approximate projecti limits are outlined below:  BILEE  PHASE  ARPORTST  Unless otherwise directed and approvedi by the City andt the TIB, the project willl be designed in conformance with the TIB grant Stormwater: Assumes noi improvements will be made tot the stormwater collection system. Itis anticipated thate existings stormwater Cultural Resource Survey: This projecti is funded with TIBI Preservation funds. Per a programmatic agreement with DAHP, this project does notr require additional review for compliance with Executive Order 05-05. As such, services to complete this have not beeni included int this scope ofv work. Shouldit be determined that this work is necessaryi It wil be considered an extra cost and as supplement to this Roadway Geometry: Itis anticipated thatt the existing roadway geometry will not! be altered. Curb ramps within the project vicinity willl be  applications (FY2021 projects). Thiss scope of worki includes the following assumptions:  facilities will only be adjusted tot the new roadway grades.  agreement willl be required for that work.  evaluated for ADA compliance andi improvedi lifnecessary.  TIB Fom 190-016 RevisedOct2001  Page7of17    Transportation Improvement Board (TIB) Consultant Agreement  Task6-F Preliminary Design A. B.  Prepare preliminary plans (30 percent design level)i in City approved format. The Plans will utilize Washington State Department of Transportation (WSDOT) and City design standards, as applicable. Prepare specifications in City-approved format, to also include proposal, contract, bonds, andi insurance documentsrequremens andr related documentation. The Specifications will be prepared with reference to the WSDOT 2018 Standard Specifications for Road, Bridge, and! Municipal Construction and City design standards, as Prepare preliminary plans, drawings, special details, etc., of all motorized and non-motorized facilities including roadi improvements, sidewalk curb ramps, roads striping, minor restoration, and related facilities at 90 percent level of design, andi in City-approved format toi include updated Engineer's construction cost estimate(s). Submit (two copies) ofp plan sets and specifications (including updated cost estimates) to City for review and comment at 90 percent. Incorporate applicable City comments. Format of plan sets shall be similar to other transportation and TIBI funded products the Engineer has prepared for the City andr modeled alter the 2018 Standard Specifications. Identify areas on adjacent private properly where temporary construction permits need to be acquired tot facilitate construction. This mayi include small, parallel, and adjacent strips of land or driveway areas needed to be Prepare generic temporary construction permits for City distribution and acquisition as may! be required.  applicable.  C.  Task7-Temporary Construction and Right-of-Way Documentation  A. B.  reconstructed andi incorporated into project documents.  Note: Right-of-way acquisition ist not anticipated nor includedi in our scope of work. Ifsuch is required, it will be negotiated as an extra.  Task8-F Final Design Plans and! Specifications  A. B. C.  Prepare ands submit final (100%) project plans, specifications, and coste estimates toi include evaluation andlor incorporation of all previous andp pertinent City, and/or funding agency review comments. Submit finalp plans, specifications, engineer's cost estimate (construction), and TIB Bid Authorization form to the City and TIB ands solicit authorization to bidt the project from! both the City and TIB. Prepare and assist Cityi ins submitting Department of Ecology-required Construction Stormwater Erosivity Waiver (include generic copy in Specifications regarding transfer of coverage from City to Contractor).  Task 9-1 Bid and Award Services  A. B. C. D. E.  Prepare bid advertisement and distribute to up tot two newspapers (Daily Journal of Commerce as well as City's Prepare andp poste electronic bid documents (PDF format) to Gray & Osborne's Bid Document Distribution System Answer bid inquiries during bid phase, toi include providing written clarification as may be required.  newspaper of record). Our fees do noti include cost of publication of advertisements.  website. Maintain bidders list.  Prepare and distribute any bid addenda as required.  Attend bid opening, review bids tendered, check references of responsible, qualified low bidder, prepare and distribute bid summary, and prepare and transmit Engineer's "Letter of Recommendation for Award." Coordination  with City and" TIB.  TIB Formn 190-016 RevisedOct2001  Page9of17    Transportation Improvement Board (TIB) Consultant Agreement  EXHIBIT C-2 Payment (Cost Plus Fixed Fee)  The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGAEEMENT as provided hereinalter. Such payment shall be full compensation for all work performed or services rendered and for all labor, materials, equipment, and  incidentals necessary to complete the work specified in Section I, "Scope of Work."  A. Actual Costs  Payment for all consulting services for this project shall be on the basis of the CONSULTANTS actual cost plus a fixed fee. The actual Thec direct salary costi ist the direct salary paidt top principals, professional, technical, and clerical personnel for the time they are productively engaged Overhead costs are those costs other than direct costs which are included as such on the books of the CONSULTANT in the normal everyday keeping ofi itsb books. Progress payments shalll ber made att the rate: showni int thel heading oft this AGREEMENT, under 'Overhead Progress Payment Rate." Total overhead payment shall be based on the method shown in the heading of the AGREEMENT. The three options are explained as a. Actual Cost: ift this methodi isi indicatedi int the heading of the AGREEMENT, the AGENCY agrees to reimburse the CONSULTANT the actual overhead costs verified by audit, up to maximum amount payable, authorized under this AGREEMENT, when accumulated with all other Actual Cost Not To Exceed Maximum Percent: Ift this method is indicated in the heading of this AGREEMENT, the AGENCY agrees to reimburse the CONSULTANT att the actual overhead rate verilied! by audit up tot the maximum percentage showni in the space provided. Final overheadp payment whena accumulated with all other actual costs shall note exceed! thet total maximum amount payable showni in the heading of Fixed Rate: lft this method is indicated in the heading of the AGREEMENT, the AGENCY agrees to reimburse the CONSULTANT for Asummary of the CONSULTANTS cost estimate and the averhead computation are attached hereto as Exhibits D and E and by this reference made part oft this AGREEMENT. When ana actual cost overhead rale or actual cost not to exceed overhead rate is used, the actual overhead rate determined at the end ofe each fiscal year shail be used! for the computation d progress payments during the lollowing year and for retroactively The CONSULTANT shalla advise the AGENCY as soon asp possible oft the actual overhead rate for each liscal year and oft the actual rate incurredto the date of completion oft the work. The AGENCY and/or TIBI may perform an audit df the CONSULTANTS! books and records ata any time during Direct nonsalary costs wil ber reimbursed att the actual cost tot the CONSULTANT applicable tot this contract. These charges may include, but are notl limited! tot the followingi items: travel, printing, long distance telephone, suppies, computer charges, andf fees ofs subconsultants. Airort train travel will oniy be reimbursed to economy class levels unless otherwise approved by the AGENCY. Thet billing for nonsalary cost, directly identifiable with the Project, shall be ani itemized! listing oft the charges supported! by original bills or legible copies ofi invoices, expense accounts, and miscellaneous supporting datar retained byt the CONSULTANT. Copies oft the original supporting documents shall bep provided to the AGENCY upon request. Allo of The fixed fee, which represents the CONSULTANT'S prolit, is showni int the heading of this AGREEMENT under Fixed Fee. This feei is based on the scope of work defined in this AGAEEMENT and the estimated man-months required to perform the stated scope of work. In the event a supplemental agreement is entered into for additional work by the CONSULTANT, the supplemental agreement may include provision for the added costs and appropriate additional fee. The fixedf fee will be prorated and paidr monthly in proportion to the percentage of work completed by  cost shalli include directs salary cost, overhead, and directr nonsalary cost. inwork necessary lot fulfil the terms oft this AGREEMENT.  1. Direct Salary Costs Overhead Costs follows:  actuald costs. this AGREEMENT.  overheada att thep percentage rate shown. This rate shall not change duringt the life ofthe AGREEMENT.  adjusting thep previous yea's averhead costt tor rellectt the aclual rate. regular business! hours toc determine the actual overhead rate, ift fthey So desire.  3. Direct Nonsalary Cost  the above charges must ber necessary for services tot be provided under this AGREEMENT.  Fixed Fee  the CONSULTANT andi reportedi int the monthly progress reports accompanying! thei invoices.  TIB Form 190-016 RevisedOct2001  Page 110f17    Transportation Improvement Board (TIB) Consultant Agreement  EXHIBIT D-1  Consultant Fee Determination Summary Sheet (Lump Sum, Cost Plus Fixed Fee, Cost per Unit tofWork)  Preparedb by Project  Date February 6, 2020  Michael M. Meskimen, P.E., Gray & Osbome, Inc. FY2021 Overlay Project- - Division Avenue E. Overlay (Phase! I)  Directs Salary Cost (DSC)  Classification Principal-n-Charge Project Manager Civil Engineer AutoCAD/GIS Tech.Engineering Intem Survey Crew (2 Person) Professional Land Surveyor  Man Hours 8 64 240 240 60 16  Rate $40t0$61 $36t0$61 $2810$41 $1510$40 $5110$68 $35to$46  Cost $440 $3,072 $9,840 $8,160 $3,600 $720 $25,832 $48,575 $10,849 $2,334 $0 $87,590  x x x X x x  = = = = = TOTALDSC  OVERHEAD (OH Cost including Salary Additives)  OHF Ratex x DSC or 188.049x525,832 FF Rate x DSC or 42%x$25,832  FIXEDI FEE (FF) REIMBURSABLES GRANDTOTAL  Misc. Expenses, including mileage, per diem (room and board), Reproduction, etc. SUBCONSULTANT COST (See Exhibit G) (including 10% Administrative Overhead)  TIB Form 190-016 Revised Oct2001  Page 13of1 17    Transportation Improvement Board (TIB) Consultant Agreement  EXHIBIT E-1 Breakdown of Overhead Cost GRAY & OSBORNE  COMPUTATION OF OVERHEAD MULTIPLIER  Federal, State, and Local Taxes. Insurance and Medical. Professional Development and Education. Sick Leave, Vacations and Holidays. Administration (Typing, CADD, GIS, Computer)** Rent, Utilities, and Depreciation Office Expenses, Support and Maintenance. Travel. Retirement and Incentive Program. Facilities Cost of Capital TOTAL:  21.62% 23.93% 0.74% 14.58% 40.89% 20.26% 5.64% 2.08% 58.15% 0.15% 188.04%  "Administration expensesi include secretarial and clerical work; GIS, CADD, and computer equipment; owned survey equipment and tools (slakes, hubs, lath, etc. Note: mileage billed separately at rate noted); miscellaneous administration tasks; facsimiles; telephone; postage;  andp printing costs, whicha are! lesst than$150.  TIB Form1 190-016 Revised Oct2001  Page 150f17    Transportation Improvement Board (TIB) Consultant Agreement  EXHIBIT G-1 Subcontracted Work  The AGENCY permits subcontracts fort the following portions oft the work of this AGREEMENT:  NA-I No subcontracts ont this project.  TIB Form 190-016 RevisedOct2001  Page 17017    DATE: March 18, 2020 ITEM:  Items for Council Consideration  SUMMARY  Each year thel Cityi is requiredt to adopt the Section 125 Flexible Benefit Plani for those Employees who qualify as Participants. The Section 125, plan allows emplayees to elect to deduct benefit premiums from their gross earnings for qualified out-f-packet Dr unreimbursed medical expenses including somel life/ disabilityi insurance premiums. 2. Thel Lodgingl Tax Advisory! Committee (LTAC) held an emergency meetinge on Friday February 28,2020 at the City Hall. The Committeei is chargedt toi review the grant applications for funding out of the Stadium/Convention: fund, or the hotel- motelt tax. Amotion was made ands seconded tot take! $1,000.00 originally allocated tol Randy Boruff anda awardl It tol Mike 3. Contract for Gray BD Osborne top prepare! Chlorination Designa andi Report for the DOH as requested ini the' Correction  Scellick fort thel K2p project. Order"  Contract for Gray 8Osborne for Designt on the Division Street Rehab Project. Accept Basin Street Water Mainl Rehabl Project as complete.  BUDGET IMPACTS RECOMMENDATION ENABLING ACTIONS  N/A  Staff recommends acceptance andi approval ofa alll Items. Mation to Authorize. Confirm OrA Approve andA Accept Alltems  Ifyauh have any questions. concerns, or require additionali infarmation: please contact me prior ta the meeting.    DATE: FROM: STAFF REPORT:  MARCH02, 2020 Finance Director Trachsler Annual Section 125 Renewal  Rpu  Each year the City is required to adopt the! Section 125 Flexible Benefit Plan annually for those Employees who qualify as Participants. The Section 125 Plan allows employees to elect to deduct benefit premiums from their gross earnings for qualified out-of-pocket or unreimbursed medical  expenses including some life/disability insurance premiums. Plan year runs from April 15t through March 315 ofeach year.  Recommend Council approval and authorization for Adminstration to execute Section 125 Flexible  Benefit Plan.    OBVORANDOM  TO: RE:  Mike Warren, City Administrator  FROM: Traci Bennett, Director of Community Services  DATE: February 28, 2020  For Council's Information - 2020 Lodging Tax Advisory Committee  Recommendation for K2 in the Park Project  The Lodging Tax Advisory Committee (LTAC) held a emergency meeting on Friday, February 28, ,2020, at City Hall conference room. The Committee is charged to review the grant applications for funding out of the Stadium/Convention fund, or hotel motel tax. The LTACi is comprised of two members of the community who organize programs that are eligible for the funds. Those two are: Randy Boruff of Columbia Basin Youth Baseball and the Chamber of Commerce President, Rita Witte. The LTAC is also comprised of two members representing a business that collects the tax. They are Thonna Bodi, manager of Best Western Rama Inn, and Derek Litterell, manager of Oasis Park RV and Campground. Council member Mark Wanke represented the city council and acts as chair. Members present at the February 28 A press release and web postings were posted on February 27, 2020 announcing the emergency The meeting began by Chairman Wanke calling the meeting to order at 12:50 pm. Members present at the February 28 meeting were Mark Wanke, Rita Witte, and phone in Randy Boruff. The 2020 budget is expected to appropriate $70,000.00 for the Committee to distribute, with the account fund balance at approximately $240,000.00. A copy of Mike Scellick's K2 in the Park application was reviewed. Initially the K2 project requested $10,000. That amount was not funded. Mike Scellick re-submitted a request for $1,000 to the Committee to complete the project. Committee member Randy Boruff offered to allocate $1,000 of 2020 awarded tourism A motion by Boruff and a second by Witte to allocate $1,000 of Boruff'saward to the K2  meeting were Mark Wanke, Rita Witte, and phone in Randy Boruff.  funding meeting.  money to the K2 project. project, motion passed.  The meeting was adjourned at 1:00pm  Ifyou have any further questions, please feel free to contact me. Attached: Updated 2020 Request and Award Spreadsheet  Cc: C.Lnenicka, Admin. Asst.  wrww.ephrata.org  recrentionvephrataors        Ciby of Ephrata Lodging as Adyisory 121Alder St SY Ephrata, WA98823  Committee February 28, 2020  Call meeting to Order- Chair Wanke a. Regular Meeting: Open to Public b. Roll Call Pledge of Allegiance Additions/Corrections to the Agenda a. None Approval of Minutes/Memo a. None  II. III.  IV. Citizen Coreponoeneropaiton:  a. Review ofl Lodging Taxi request from Mike Scellick Consideration of Ation/informational Items a. Lodging Tax Grant Funds Recommendation VI. Commissioner Questions and Comments  V.  a. Open VII. Adjourn:   M wane,  THonna Bodi, Dereks Litterel, Randy Borufk, Rita Witte    DATE: March 18, 2020 ITEM:  City Administrator's Report  SUMMARY  L.Budget Report  A)Sales TaxE Evaluation---Dur Sales Taxi income hasi increased over thep past! 5years. Inf fact the past woI months have been the highest level of sales tax. However, we are watching cautiously at what ther nextf fewi months will bring as the 2.1 The! City of establishedp proceduresf fora al Pandemic in order tol bey preparedi int the Event ofar major Coronavirus  Coronavirus Pandemic has createdi major economic waves.  outbreak. N/A  BUDGET IMPACTS  lfyaul have any questions. cancerns, arrequire additionali information: please contact me prior to the meeting.    Sales Tax Evaluation  200000 180000 160000 140000 120000 100000 80000 60000 40000 20000 0  277X7A0A  -2020 -2019 -2018 -2017 -2016    CITY OF EPHRATA PANDEMIC PROCEDURES  CORONAVIR    TABLE OF CONTENTS  INTRODUCTION I.  Introduction II. Purpose CONCEPT OF OPERATIONS  I. II.  Objectives  Planning Considerations and Assumptions  III. City Functions IV. Essential Functions  V. TIER Activations and Response  a. TIERI b. TIER II C. TIERI III d. TIERIV VI. Operational Hours  CONCLUSION    SECTION : INTRODUCTION  PURPOSE LINTRODUCTION  The City of Ephrata performs essential functions and services that may be adversely affected in the event of a natural or man-made disaster. In such events, organizations should have continuity plans to assist in the continuance of their essential functions. Continuing to perform essential functions and provide essential services is vital to an organization's ability to remain a viable entity during times of increased threats from all hazards, manmade or natural. Since the threat to an organization's continuity of operations is great during a pandemic outbreak; it is important for organizations, The City of Ephrata, to have a Pandemic response in place to ensure it can carry out its essential functions and services. While organizations may be forced to suspend some operations due to the severity of a pandemic outbreak, an effective Continuity of Operations Plan can assist an organization in its efforts to remain operational, as well as strengthen the ability to resume operations.  II. PURPOSE  This plan provides guidance to City of Ephrata and may serve as the plan for maintaining essential functions and services during a pandemic. This guidance neither replaces nor supersedes any current continuity plan; rather it supplements it,b bridging the gap between the traditional, all-hazards continuity planning and the specialized continuity planning required for a pandemic by addressing additional considerations, challenges, and elements specific to the This guidance stresses that essential functions can be maintained during a pandemic outbreak through mitigation strategies, such as social distancing, increased hygiene, the vaccination of employees and their families, and similar approaches. Coronavirus may not, in itself, require a traditional continuity response, such as partial or full relocation oft the organization's essential functions, although this response may be concurrently necessary due to other  dynamic nature of a pandemic.  circumstances.    CONCEPT OF OPERATIONS (CONOP)  OBJECTIVES  The objective of this plan is to ensure that a viable capability exists to continue essential City of Ephrata functions in case of a Pandemic event and specifically when the primary facility is either threatened or  inaccessible. The objectives of this Plan include:  Toensure the continuous performance of essential unctions/operations during an emergency. Toprotect essential facilities, equipment, records, and other assets. Toreduce or mitigate disruptions to operations. Toreduce loss of life, minimize damage and losses. Toidentify and designate principals and support staff affected. Tofacilitate decision-making for execution of the Plan and the subsequent conductof operations. Toachieve at timely and orderly recovery from the emergency and resumption oft full service to all customers.  PLANNING CONSIDERATIONS AND ASSUMPTIONS Ina accordance with State guidance and emergency management principles, a viable capability:  Must be maintained at a high-level of readiness. Must be capable of implementation, both with and without warning. Must be operational no later than 12 hours after activation. Must maintain sustained operations for up to 30 days. Should take maximum advantage of existing local, State or Federal government infrastructures.  CITY FUNCTIONS  This section outlines essential functions and tiers of response to public health emergencies or potential emergencies that may affect the ability of the City of Ephrata to perform its mission-essential functions from City Hall and other city facilities.    ESSENTIAL FUNCTIONS  Given the expected duration and potential multiple waves of pandemic outbreaks, organizations must review the process involved in carrying out essential functions and services in order to develop plans that mitigate the effects of the pandemic while simultaneously allowing the continuation of operations which support essential functions. The following functions would be deemed essential during a pandemic  event:  City Hall functions:  City Administrator Finance Director  Administrative Assistan/Recepionis:  Police Department essential functions will be dictated by the Public' Works essential functions will be dictated by the Public Ephrata Fire Department essential functions will be dictated  Ephrata Police Chief Works Director by the Fire Chief  TIER ACTVATIONRESPONSE Ephrata Pandemic Plan:  The following scenarios would likely require the activation of the City of  TIERI I- State - The State of Washington has received evidence and cases of a potential pandemic causing virus found in the state. During this Tier, all functions of city resume normal operations. The  following items should be implemented:  Monitor messages from Federal, State, and County Public Health Authorities Notify Department Heads and employees of implementation of Stage I and why Implement Community notification through social    media/news media with precautionary steps to take to prevent infection and spread Implement increased cleaning precautions (handwashing, surface cleaning) Encourage sick people to stay home Review Stage II, III and IV procedures  TIERII- County Grant County has received evidence or cases ofa potential pandemic causing virus found in the county. During this Tier, city operations should be modified. In addition to Tierlitems, the following items should be implemented:  Monitor messages from Federal, State, and County Public Health Authorities Notify Department Heads and employees of implementation of Stage II and why Implement Community notification through social media/news media with precautionary steps to take to prevent infection and spread Decrease human-to-human contact Consider closing customer service functions (Utility Billing, Code Enforcement, etc.) Consider sending at-risk personnel (based off demographics) home Consider telework options for non-essential functions Review Stage III and IVI procedures  TIERIII- City The City of Ephrata has received evidence or cases of  potential pandemic causing virus found in the city. During this Tier, city operations should be limited to essential functions. In addition to Tierland Il items, the following items should  be implemented:  Monitor messages from Federal, State, and County  Public Health Authorities Illa and why  Notify Department Heads and employees ofi implementation of Stage Implement Community notification through social media/news media with precautionary steps to take to prevent infection and spread Only essential functions should be at the workplace or on telephone  stand-by    Non-essential personnel should attempt to telework, if possible  Review Stage IV procedures  TIERIV- Widespread City Outbreak Widespread pandemic virus During this Tier, city operations, except for Police, Fire, Water, and Sanitation services, will cease. The Police Chief, Fire Chief, and Public Works Director will determine the proper level to maintain effective operations. In addition to Tier I,11  throughout the City of Ephrata  and III items, the following items should be implemented:  Monitor messages from Federal, State, and County  Public Health Authorities IVand why  Notify Department Heads and employees of implementation of Stage Implement Community notification through social media/news media with steps to keep themselves safe and isolated Essential functions will telework and maintain communication Non-essential personnel should attempt to telework, if possible Continue to review all procedures  OPERATIONALH HOURS  The City Administrator will determine thel hours of Essential members must be prepared to support a 24-hour-  operation during an event. per-day, 7-day-per-week operation.  CONCLUSION CONCLUSION  Maintaining City of Ephrata essential functions and services in the event of pandemic requires additional considerations beyond traditional continuity planning. Unlike other hazards that necessitate the relocation of staff performing essential functions to an alternate operating facility, a pandemic may not directly affect the physical infrastructure of the organization, As such, a traditional "continuity activation" may not be required during a pandemic outbreak. However, a pandemic outbreak threatens an organization's human resources by removing essential personnel from the workplace for extended periods of time. Accordingly, the City of Ephrata continuity plan addresses the threat of a pandemic outbreak. Continuity Plans for maintaining essential functions and services in a pandemic should include implementing procedures such as social distancing, infection control, personal hygiene, and cross-training (to ease personnel absenteeism in a critical skill set). Protecting the health and safety of key personnel and other essential personnel must be the focused goal of the organization in order to enable the organizations to continue to operate effectively and to perform essential functions  and provide essential services during a pandemic outbreak.        CHIEF OF POLICE  CLASSIFICATION SUMMARY: CORE VALUE STATEMENT  The city of Ephrata will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment ofe each employee. We value integrity, inclusiveness, stewardship, loyalty, and communication! We are accountable to our community for innovative and colaborative efforts that anticipate needs, leverage resources and  deliver solutions. SAFETYS STATEMENT  We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City's Safety Plan. This includes, buti is not limited to actively identiying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers; and leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans.  POSITION  This position is responsible for the overall vision and direction of the police department as well as the administrative oversight of activities and programs related to professional standards, police operations, investigations, and administrative support. Responsibilites include development and oversight of departmental goals and objectives, policesand procedures and the department's budget as well as compliance with statutory requirements. This position  plans, organizes and evaluates the work of subordinates.    Considerable and frequent contact is maintained with the City Administrator, Mayor, City Council and other department directors as well as represenatives of local, state and federal  governments and agencies, and the general public. EXAMPLES OF JOB DUTIES: Other duties may be assigned as needed,  1. Plans, directs and coordinates comprehensive law enforcement services for the city and provides strong creative leadership and vision to the department and staff. Develops, supports and models a positive and productive workplace culture based on city core values. Provides leadership during critical incidents or crisis events. 2. Develops a compentent, well trained, properly structured and motivated staff capable of achieving departmental goals and commitments; evaluates employee performance, reviews projects and programs, and distribution of work to ensure 3. Oversees all hiring and training programs to promote excellence and minimize 4. Represents the Policies Department in appearances before City Council, the Civil Service Commission, other quasi-judicial or administrative commisions, community forums, prepares a variety of written documents such as correspondance, 5. Represents the Police Department and develops connections with citry residents and community members to support effective policing methods and outcomes, improvements in law enforcement, public education, and public relations. . Represents the Police Department and develops connections with other law enforcement and security agencies to ensure coordinated, concerted police services, improvements in law enforcement, public education, and public relations. 7. Works with other city departments and the general public to resolve sensitive or controversial issues; represents the department to the media, citizens, and other 8. Directs the establishment and maintenance of effective and efficient departmental work polices, systems and procedures, consistent with city polices relating to personnel, budgeting and accounting, procurement, contract management and other administrative matters; participates in labor contract negotiations and  proper and efficient workflow.  liability.  memoranda, agenda bills and reports.  govrernment officials on matters of departmental concern.  responds to grievances as required.  2    9. Oversees development andi implementation of departmentsbudget. 10. Oversees the accreditation process, including the annual audit and reaccreditation 11. Provides command direction in highly complex or sensitive incidents. ofresponsibility and contribute to effective city operations.  process.  12. Performs related duties as assigned in order to effectively accomplish assigned areas  QUALIFICATIONS  A combination of the experience, education, and training listed below which provides and  equivalent background to perform the work oft this position. Ten years of experience as a sworn officer.  Five years of experience in a management command position.  Bachelor of Arts in criminal justice, police science, public administration or a related Extensive experience as a senior law enforcement manager may be subsituted for Knowledge of the principles and practices of municipal police operations. Ability to provide strategic leadership to the department, elected officials and senior Must possess, or have the ability to obtain, certification as a Police Officeri in Management level certificate from a state certified police training academy. Must maintain Washington State Police Officer Certification as mandated by Must possess, or have the ability to possess within one month of hire date, a  field.  Master's Degree perferred. education.  management. Washington State.  Washington State Law. Washington. State driver's license.  OTHER:  Must successfully pass a psychological exam.  Must successfully complete at thorough background investigation. Must successfully pass a medical examination which includs a drug screen.  Must successfully pass a polygraph examination.  3    WORK ENVIORNMENT:  The physical demands described here are represenative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accomodations may be made to enable inidividuals with disabilities to perform the essential functions. While performing the duties of thie job, the employee is frequently required to stand; walk; sit; use hands to finger, handle , or feel objects, tools or controls; reach with hands and arms; climbor balance; stoop, kneel, crouch, or crawl; take or hear and taste or smell. The employee must frequently lift up to 10 pounds; occasionally lift and /or move 10 to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral Work is performed indoors and outdoors in all weather conditions. The employee may be exposed to a variety of hazardous conditions, such as confrontations with a hostile or violent person. The employee may be exposed to or required to handle hazardous substances, such as explosives, fumes, airborne and bloodborne pathogens, and toxic or caustic chemicals. The employee may be exposed to other physical hazards such as moving traffic or working in high places or with electrical equipment. Indoors, the noise level is usually low; outdoors, the noise This position description generally describes the principle functions of the position and the level of knowledge and skills typically required. It does not constitute an employement agreement between the employer and employee, and it is subject to change as the needs of the employer The City of Ephrata is an Equal Opportunity Employer. Qualified applicants are considered for employement without regard to race, creed, color, sex, national orgin, age, martial status, sexual orientation, or the precense ofa nonj job-related medical condition or disability.  vision, depth perception, and the ability to adjust focus.  level may be moderate to loud.  and the requirements of the job change.  COMPENSATION, AND BENEFITS:  Salary  Media/Denalisonlie through Washington Teamsters Welfare Trust.  12 hours a month Annual Leave 8hours of Sick Leave a month 40 hours of Comp time each year 40 hours of Floating Holiday each year. HRA VEBA $125.00ar month Life Flight membership for family  Deferred Comp through Harford or State of Washington    POLICE CHIEF  Supplemental Essay Questions  In order to get al better sense of your writing skills and additional insights into your experience, please answer the following questions and submit them with your application. Limit your responses to no more than a single page per question.  1. Please tell us why you are interested in this position and whyi iti is a good time in  your career to come to Ephrata.  2. The ideal candidate will have experience dealing constructively with conflict and developing consensus, and a willingness to confront and resolve issues. Please describe your experience in this area, and how you have confronted and  resolved issues in the past.  3. What keeps you motivated, passionate, enthusiastic and challenged as a law  enforcement professional and why?  4. Briefly list previous law enforcement positions you have held (titles, length of employment, size of agency/# commissioned officers, and duties you performed). Be specific in listing any prior senior law enforcement management  experience.  5