AMERI  TOWN OF SUMMERVILLE PARKS & RECREATION DEPARTMENT  N  "Creating Sense ofl Place Through Parks & Play"  & TO: CC: FROM: DATE: RE:    Beth Messervy, Town Clerk Lisa Wallace, Town. Administrator Amy Evans, Parks & Recreation Director  March 12, 2024  March Parks & Recreation Committee Minutes  The Parks & Recreation Committee met on Monday, March 11, 2024 in the Council Chambers of the' Town Hall. Annex. Chairman Bob) Jackson and committee members Tiffany Johnson-Wilson and Aaron Brown participated in the meeting. The meeting was called to Ms. Evans shared recent photos and updates for ongoing projects. She shared that the Wassamassaw playground ribbon cutting event had been scheduled for February 19, ,2024 at 4:001 PM. Shealso shared that the crew working on the Doty Splash pad had returned to Summerville to continue construction. Tentative opening will be early summer 2024. Lastly, Ms. Evans reported that repairs to the Gahagan retaining walls had been completed. Ms. Evans shared that Ms. ohnson-Wilson asked her to research differential pricing for programs forresidents versus non-residents. This is a common practice in surrounding recreation departments and cities. Ms. Evans recommended that an approximate 20% Town resident discount for programs bei included ini thei fee schedule that willl be approved as part oft thel budget approval process. The new structure would go into effect July1, 2024. Ms. ohnson-Wilson clarified that current pricing for residents would remain the Ms. Evans discussed using impact fees to design a custom concrete skatepark at the current site. Mr. Jackson asked if we could research existing skateparks that wel like and duplicate designs. Ms. Evans stated that the shape oft the site might make that difficult. Ms.] Johnson- Wilson shared that there were: some features such as aj pump track that might be unique to our park. Mr. Jackson stated that hei thought it would bel best to wait until the budget Ms. Evans requested authorization to explore grant funding for the design ofan Environmental Education Center at the Summerville Preserve. The committee supported  order at 5:31 PM.  same. No action was necessary: at this time.  retreat to allocatei impact fees.    Pagez 2 of2  this request. Mr. Jackson suggested staff reach out to Florence to: see how they obtained funding for a similar facility. Mr. Jackson requested that al Parks & Recreation Grant Writer position, whether full or part-time, bei includedi ini this year's budgetrequests. With no other business to discuss, Mr. Brown made a motion (seconded by Ms. Johnson- Wilson) to adjourn. Motion passed unanimously and the meeting adjourned at 5:421 PM.  Sincerely, Amy Evans Parks & Recreation Director Town of Summerville  Mailing: 200 South Main Street I Summerville, SC 29483 Physical: 515 West Boundary Street I Summerville, SC29483 Office: (843)851-5211 I Fax: (843)851-5214    PLANNING AND DEVELOPMENT COMMITTEE  REPORT for March 11,2024 5:30PM  The Planning and Development Committee of Town Council met on March 11, 2024. The meeting was held in the Council Chambers of Town Hall, 200 S. Main Street, Summerville, SC. Committee members present included Richard Waring, Council District 4; and Bob Jackson, Council District 6. Staff members present included Jessi Shuler, AICP, Director of The meeting was called to order at 5:43 PMi immediately following the Parks and Recreation Committee meeting.  Planning and other Town staff.  Site Plan Approval:  Ms. Shuleri introduced the approval ofs site plan/buffers for 160 Community Road, Summerville Commissioners of Public Works (SCPW) storage yard (Zoned PL). She noted that this was the property that SCPW purchased rezoned to PL in the lasti few years, and they are proposing to move forward with clearing a portion oft the site to use for material storage. Due to the PL zoning designation, Town Council is required to approve the site plan, including the buffers. Mr. Jackson asked if this was the existing site on Community Road, and Ms. Shuler responded thati ity was ar news site across the street from the existing site as SCPW needed additional areai for material storage due tol longer wait times for delivery ofr materials requiring themt to order ina advance tol have them available. Mr. Waring explained that he'd: spoken to SCPW, and they confirmed that they would! be installing a fence between them and the adjacent residential properties, which was his main concern. Mr. Jackson made a motion tor recommend approval tof full Council, and Mr. Waring made the second. The motion passed unanimously. Following no additional business or discussion, the meeting was adjourned at 5:44 PM on a motion by Mr. Jackson and a  second by Mr. Waring. Respectfully submitted, g-dlk Jessi Shuler, AICP Director of Planning  March 12, 2024    Mayor Russ Touchberry Council. Members. Bob. Jackson Aaron Brown Tiffany Johnson-Wilson Kima Garten-Schmidt Richard G. Waring, IV  Town. Administrator Lisa Wallace Town Clerk Beth Messervy Town. Attorney G.W. Parker  IN SDNHT   1847 ERVILL  TOWN SUMMERVILLE  PUBLIC WORKS AND COMMITTEE ON WATER SUPPLY  March 11, 2024  The Public Works and Committee on Water Supply met on Monday, March 11, 2024 in Council Chambers at 200 South Main Street. Kima Garten-Schmidt called the meeting to order at 5:46pm. Committee members Kima Garten-Schmidt, Richard G. Waring, IV, and Tiffany Johnson-Wilson were present, as well as Bonnie Miley, Town Engineer. The public and press were duly notified, and the  meeting was livestreamed from the' Town's website.  Mark Campbell, Streets Manager, presented aj pilot program for yard debris pickup. He explained that the current trucks are not meant to go out on roads as far as they are as the Town is expanding. Instead, he proposed having 1 new rear loading trash truck with a crew of3, instead of3j pieces of equipment with a crew of5. He also explained that citizens would be given, or have to purchase, bags or containers for their yard debris. Mr. Campbell answered questions from the Committee. Mr. Waring made a motion, seconded by Ms. Johnson-Wilson, to move the item to the Council agenda for March 14, 2024. The  motion carried.  Ms. Miley explained that the renovation of 118 West Richardson Avenue (formerly the Century 21 building) has not gone in front of the Board of Architectural Review yet, but that staff would like to be proactive in presenting all of the information to Council at this time. Gilbert + Lee, the general contractors on the renovation and construction project requested to lease a small portion ofTown-owned property near the building as a lay down/staging area during construction. Justin Lee attended and was able to explain the intricacies of the project and how the staging area is critical to providing the most efficient way to complete construction. Mr. Lee answered questions from the Committee about the project. Mr. Waring made a motion, seconded by Ms. Johnson-Wilson, to move the item to full Council  with ai recommendation for approval. The motion carried unanimously.  Mr. Lee then stated that he needs to bore underneath the parking garage to get more electricity to the building at 118 West Richardson Avenue. He explained the process of boring the hole and running the line. Some discussion followed. Mr. Waring made ai motion, seconded byl Ms. Johnson-Wilson, to move thei item to full Council with ai recommendation for approval. The motion carried unanimously.    Ms. Miley stated that the SCDOT has put in a request to quit claim property along the Berlin G. Myers Parkway Phase 2 to the Town. Some discussion followed. Ms. Johnson-Wilson made a motion, seconded by Mr. Waring, to advise staff to ask SCDOT if the deed restrictions on the property could be removed before the' Town considers accepting thej property. The motion carried unanimously.  Mr. Waring made a motion, seconded by Ms. Johnson-Wilson to adjourn the meeting. The meeting  adjourned at 6:27pm with a unanimous vote.  Respectfully submitted, DGW Beth  Clerk  AMALAEN    TOWN SUMMERVILLE, SC FINANCE COMMITTEE REPORT  March 11, 2024  The Finance Committee met on Monday, March 11, 2024. Present were Mayor Touchberry and Committee members Bob. Jackson, Richard G. Waring, IV, Aaron Brown, Kima Garten-Schmidt, and Tiffany Johnson-Wilson. Also present were Town Administrator Lisa Wallace, Town Attorney G.W. Parker, and Town Clerk Beth Messervy. Other staff members, members of the press and members ofthe public were duly notified. The: meeting was held in Council Chambers on the third floor oft the Annex Building at 200 S. Main Street and livestreamed from the Town's  web site. Welcome  Mayor Touchberry called the meeting to order at 6:31pm.  Presentation Finance Director Rhonda Moore presented the February 2024 financial of Financial statements. She answered questions from the Finance Committee.  Statements Mid-Year Budget Requests  Ms. Moore presented the mid-year budget requests and answered questions from the Committee about specific line items. Mr. Waring made ai motion, seconded by Mr. Jackson, to approve page 1 ofthe list (American Rescue Plan Funds) as presented. Some discussion followed. The motion carried Mr. Jackson made a motion, seconded by Mr. Brown, to approve the expenditures on page 2 ofthe list (funds from other funding sources). Some discussion followed. The motion carried 5-1, with Ms. Johnson-Wilson Page 3 oft the list contained two items for further discussion: funding a $250,000 from the Dorchester County Community Outreach for assistance in building a homeless shelter, and $200,000 tol help fund the Central Avenue sidewalk. The committee discussed both items, and it was decided that both items bej put on the agenda for the Budget Review on April 25-26, 2024. Mr. Jackson made ai motion, seconded by Ms. Johnson-Wilson, to approve the request to surplus and sell the following SPD vehicles: Unit 284-2015 Dodge Charger (white) - Mileage 104,481 and Unit 286 - 2015 Dodge Charger (white) Mileage 106,218. The motion carried unanimously. Mr. Waring made ai motion, seconded by Ms. Johnson-Wilson, to approve the request to surplus and sell the following Stormwater vehicles: WM95 2003 John Deere 310SG backhoe and WMS 98, 2006 Case CX80 medium size  unanimously.  voting in opposition.  No action was taken on the items.  Surplus Vehicles    Finance Committee Report March 11, 2024 Page 2  excavator. Funds tol be deposited in Storm Water Fund Balance upon receipt.  The motion carried unanimously.  Miscellaneous Mr. Brown made ai motion, seconded by Ms. Garten-Schmidt, to approvea  transfer of SPD vehicle Unit 338 (20171 Ford Taurus) to the' Town Prosecutor's Office for the Victim Advocate. The: motion carried  unanimously.  Mr. Jackson made a motion, seconded by Mr. Brown, toi issue aj purchase order to Cooper Motor Company in the amount of $84,655 for a 2024 RAM 3500. This is on state contract. Funds to come from budgeted ARPA funds. Request from the Parks and Recreation Department. The motion carried Mr. Jackson made a motion, seconded by Ms. Garten-Schmidt, to issue a purchase order to Brannen Motor Company in the amount of$59,990 for the purchase ofa 2024 Silverado 2500 for the Fire Department. Funds to come from budgeted ARPA funds. The: motion carried unanimously. Mr. Jackson: made ai motion, seconded by Mr. Brown, to move the request to spend up to $15,000 in Parks and Recreation Impact Fees for the design of the custom skatepark. The motion carried 5-1, with Ms. Johnson-Wilson Ms. Garten-Schmidt made ai motion, seconded by Mr. Waring, to accept a $400,000 grant from SCPRT and to solicit bids for the Central Avenue sidewalk project with the understanding that the Town will continue to seek additional funding for the anticipated shortfall from other sources. The Mr. Waring made ai motion, seconded by Mr. Jackson, to defer the authorization oft the' Town Administrator to execute an agreement with the First Circuit Public Defenders Office toj provide: indigent defense services to the' Thursday Council meeting (March 14, 2024). Thei motion carried  unanimously.  voting in opposition.  motion carried unanimously.  unanimously. N/A N/A  Executive Session Other Business Adjourn  Mr. Waring made ai motion, seconded by Mr. Jackson, to adjourn the meeting. The motion carried unanimously, and the meeting adjourned at  7:00pm.  Respectfully submitted, Pe/KEsEVy Bethl Messervy, Town Clerk