EPHRATA CITY COUNCIL  MAYOR BRUCE REIM  MAYOR PRO-TEM WILLIAMCOE  KATILENALESTOT.SARAII MCDONNELL. VALLINILLAKD.  MATT MOORE. TONY MORA, MARK WANKE CITY ADMINISTRATOK MIKE WARRIEN  -AGENDA FOR December 1, 2021-  ZOOM CALLIN--DIAL INPHONE NUMBER 1-253-215-8782, follow prompts  City of Ephrata Meeting ID: 642-397-7833  7:00 PM  REGULAR: SESSION 1. Called to Order 2. Roll Call 3. Pledge of Allegiance 4. Recording of Meeting: Yes 5. Additions or corrections to published Agenda Presentations:  1) Wreaths Across America- Civil Air Patrol 2) Water Comp Plan-Gray: and Osborne 3) EDC Board Meeting of November 17,2021- - Will Coe  II  CONSENT AGENDA  1. Approval of Claim Fund Bills and Checks Issued 2. Approval of Council Minutes: November 17, 2021 3. Approval of Special Event Application: None  4. Set Public Hearing for December 15,2021 at 7:00 pm on 6-year and 20-year Capital Facilities Plan 5. Set Public Hearing for December 15, 2021 at 7:00 pm for Amendment tol Ephrata Municipal Code  19.22, Sidewalk Construction and Improvement Standards  BILLS: Moore, Millard, Allstot,    III STAFF.COMMITTEL, & AGENCY REPORTS  IV CLOSED RECORD DECISIONS CIIAPTERS 6, 42: OMENPUBLICT INPUTI NOT PERMITIED)  V  PUBLIC HEARINGS  1.C Ordinance 21-15-City of Ephrata 2022 Annual Budget  VI ORDINANCES & RESOLUTION  1.C Ordinance 21-15- City of Ephrata 2022 Annual Budget  2. Resolution 21-013-F -Request to vacate aj portion of a public utility easement 3. Ordinance 21-16- Establish 90-Day Moratorium on Residential Subdivisions  VII ITEMS FOR COUNCIL CONSIDERATION  1. Review of the Ephrata Snow Removal Policy 10010  VIII ITEMS FOR COUNCIL ACTION 1. Proclamation- Wreaths Across America 2. Acceptance of State Capital Grants 3. Select representative for Grant Transit Authority 4. Select representative for the Grant County Health Department 5. Select representative for the Library Board 6. Select representative for the Economic Development Commission 7. Park fees/Fee in lieu of land dedication 8. Accept Change Order #2 - ERC Reroof Project  IX CITY ADMINISTRATOR REPORT  BILLS: Moore, Millard, Allstot    REEPHRAV  CITYOF EPHRATA STAFF REPORT  To: From: Date:  Mayor and City Council Mike Warren, City Manager Bill Sangster 12/01/2021  Proceeding Type: Presentation Subject: Water Comp Plan Discussion  Legislative History: December 1s1. 2021 Public Discussion  First Presentation: Second Presentation: Requested Action:  Staff Report Summary: The City is required to discuss the Draft Copy of the New  Updated Water Comp Plan. WSDOH requires that the Plan be discussed in a public meeting. The Plan was previously reviewed by the WSDOH. The comments they made were addressed and incorporated into the plan presented to you tonight. The WSDOH also have the corrected plan and are giving it a final review. Once they approve the plan as presented it will come back to Council for Gray and Osborne is here tonight to present the Plan and go through some oft the changes and highlights to the Updated Plan. This plan is very lengthy, sO it was posted on our City Website in its entirety for anyone ini the Public tor review. The link toi the Plan was posted on our Facebook page, website, and it the local paper of record.  final acceptance.  Discussion/Analysis:  Staff Recommendation: No recommendation currently.  Financial Implications: $0  Page. elof2    Attachments  A. B.  The Water Comp Plan and Appendix are listed at Ephrata.org  Legal Review  The following documents are attached and subject to legal review:  Date Reviewed byl Legal Counsel N/A  Type of Document  Title of Document  Page2of2    DATE: November15,2021 To: EDC Officers, Directors & Ex-OfficioDirectors FROM: Brant Mayo, Executivel Director VISION: Economich Prosperity& Quality Growth  Grant County MISSION: To workforthecontinuedorderygrowtnotnecrontcountyeconomy  Economk DestpnensCanit while improvingquoliltyofle  BOARD OF DIRECTORS MEETING 7:00AM' WED. NOVEMBER17, 2021 I VIRTUAL ONLY  BOARDMEETING, AGENDA  1) Welcome & Call meeting to Order. 2) ApproveOct. 2021 Board Meeting Minutes.. 3) Review Oct. 2021 Financial Reports.  Brant Mayo Dale Pomeroy Juliann Dodds Jenny Rojanasthien Brant Mayo/Staff Brant Mayo  4) NCWTech Alliance.. 5) Report on EDC Activities 6) Unfinished (Old) Business  a. 2022 DraftE Budget  7) New Business  a. Building Prosperity Campaign  8) Board Member RoundTable.  Board Members Brant Mayo  9) Adjourn  Z0ZFUNUREDCMtEmGA: EVENTS  Board of Directors Board of Directors Annual Meeting Board of Directors  December 15,2021 January 19,2022 February16,2022 February16,2021  7:00 AM Virtual 7:00 AM TBD 7:00 AM TBD 7:10 AM TBD  65941 PATTON BOULEVARDNE I MOSESLAKE, WA98837 IPHONE:509-764-6579 IFAX509-765-5161    Our Mission..Tol bring continued, orderly growth to Grant Our Vision..To bet the number one resource for business  Grant County Economicl Development Council  County and promote quality ofl life  development October 20, 2021  Board of Directors Meeting Minutes  Meeting called to order: 7:03 a.m. by' Vice President William Coe.  Directors Present:Dr. Terry Leas, Dale Pomeroy, Marvin Price, Jim! McCullough, Louis Szablya, Brian Meiners, Rob. Jones, KatherineR Ryf,LarsLeland, William Coe, Scott Freidig,. Juliann Dodds,  Lisa Karstetter, Cash Brown, Don! Kersey, Curt Morris  Directors Absent: Caralyn Bess, Gregg Fletcher,Juanita Richards, Peggy Nevsimal  Ex-Officio Directors Present: None  Ex-Officio Directors Absent: Darci Kleyn, KarenL Liebriecht  StaffPresent: Brant Mayo, Allan Peterson, Rachelle Lange, Rebecca Nelson  Guests Present: Dr. Sara Thompson Tweedy,LeAnne! Parton, Melissa Bethel, Charles Featherstone, Alicial Deveraux, Susan Mann, Rachelle Haven, Michae/Gafney, Erika Borg, Christina Sanders, Board Meeting Minutes for September r2021: Dr. Terry! Leas moved to approve the September Financial Report for September 2021: Juliann Dodds presented thet financial statement drafts, and Washington Rural Online Initiative (WROI), AWB: Michael Gaffney, Erikal Borg, Christina Sanders, and Thomas Gill gave an informative presentation on ar new remote work certificate programthat recently launched. WROlisa a specializedtraining: programt that can equipr ruralr residents with the skills they need to compete for remote on-linej jobs. Remote work does not require employeesto workf from a central location. Remote work opportunities have dramaticalyincreased overthel last few years andt the certification ist relativelyinexpensive. AWB and WSUI have madei this as statewide  Thomas Gill  minutesandLouis: Szablya seconded; the motion passed.  there are no concerns at thistime.  partnership.  Report on GCEDC Activities:  Peterson updated thel board on SBDC one-on-one meetings.  Lange gave a briefly explained herbadgonmdepeieme: and what! brought hert tot the Mayo updated the boardi regarding the SIP program, which has been delayed but will Mayoreviewed several active projects with which the EDC continuestowork. 6594F Patton Boulevard NE Moses Lake, WA 98837 IPhone:509.764.6579  EDC. continue.    Our Mission..Tol bring continued, orderly growth to Grant Our Vision.-To bet the number one resource forl business  Grant County Economicl Development Council  County and promote quality ofl life  development  Unfinished (Old) Business:  Mayo gave as staff update regarding the onboarding of Rachelle Lange andi the departure of  Nic Thurston at the end of October.  Mayo also explained thel board would continue to meet via Zoom.  New Business:  Mayo updated thel board ont the upcoming 2022 draft budget tol be reviewed with Juliann  Dodds and the executive committee.  Community Updates:  LarsLeland, Port of Mattawa - lots of growth andi newretail inl Mattawa. Juliann Dodds, Banner Bank - harvest season isv winding down andl bankersarereadyto Dr. Terry Leas, Rotary Club of Moses Lake - club has raised more than $125,000to upgrade the cit/'sskatepark andi received a $2,500 grant from GESA Credit Uniont for the William Coe, City of Ephrata - County will build a newj jail ont thei former Ephrata raceway Alicial Deveraux, Skill Source - there are many new programs tol help develop skills or Brian Meiners, Basic American Foods - potatol harvest willl be wrapping up andy willl be interesting tos see the yielda anda abilityto store afterthe drought this) year. Susan Mann, Columbia Basin. Job Corp. - students are returning to campus andi in-person instruction. She alerted everyonetoas socially distancedI luncheon prepared! by the culinary  lend.  club's Coatsi for Kids program.  property.  update existing skills for employment.  arts group ata a date tol be announced.  Meeting Adjourned: :at7 7:59 a.m. by' Vice President William Coe  Gregg Fletcher, President  Dale Pomeroy, Secretary  6594 Patton Boulevard NE MosesLake, WA 98837 (Phone: 509.764.6579        1:43PM 11/04/21 Accrual Basis  Grant County EDC Profit & Loss October 2021  Oct21  Ordinary Income/Expense Income 4028- Membership Dues 4035. CHI Income Totall Income Gross] Profit Expense 6000- Salaries 6010- Insurance 6005-1- Reimbursed Health Care Total 6010. Insurance 6076. Employee Retirement 6080. Taxes 6500. Automobile 6505.1 TrniningCantereacsDas 6525. Supplies 6530. Postage 6531 Garbage 6535-1 Professional Fee/Dues 6540. Rent/Utilites 7000. Marketing Total Expense Net Ordinary Income Otherl Income/Expense Other Income 4105. Special Events 4105-1 Anmuall Banquet 4105. Special Events - Other Total 4105. Special Events Total Other Income Net Other Income Net Income  417.00 18,750.00 19,167.00 19,167.00 25,953.79 303.50 303.50 1,025.51 1,710.05 103.15 970.00 135.21 1.76 23.59 9,343.80 783.00 60.00 40,413.36 (21,246.36)  (560.00) 560.00  0.00 0.00 0.00 (21,246.36)  Page 1    1:43PM 11/04/21 Accruall Basis  Grant County EDC Balançe Sheet AsofOctober 31,2021  Oct31,21  ASSETS Current Assets Checking/Savings 1000. Umqua CD-6624 1001 Banner Checking- 5426 1002 Banner Saving-8 8750 1007- GESA Savings 0825 1008. GESA money market-1 1047 1050- Umpqua Bank 5257 Total Checking/Savings Accounts Receivable Total Current Assets Fixed Assets TOTALASSETS LIABILITIES & EQUITY Liabilities Current) Liabilities Long Term Liabilities 2300. Deferred Revenue Total Long Term Liabilities Total Liabilities Equity 3000. Fund Balançe 3900- Retained Earnings Net Income Total Equity TOTALLIABILITIES &1 EQUITY  38,488.32 14,859.54 312,259.09 5.00 260,426.70 5,650.00 631,688.65 29,300.00 660,988.65 4,002.56 664,991.21 30,991.94 120.00 120.00 31,111.94 306,354.38 240,306.13 87,218.76 633,879.27 664,991.21  Page 1    00  888888 6o O  88888 00000    888 0o  o  8888 8o00        Our Mission..Tol bring continued, orderly growth to Grant Our Vision..To bet the number one resource for business  Grant County Economic! Developmento Coumcil  County and promote quality ofl life  development  Director's Report October 11,202110Novembers; 2021  Existing Business Development Tradel Mission Update Staff Update-RachelleL Lange, Contracted Employees BRE Conference Data CenterT Taxl Incentive Meetings 134Visits in 2021 Business Recruitment and Attraction  Project Zion - Manufacturing - Site visits. Closei to decision. Looking in Quincy area Project Grapevine- Agriculture - Had site visit in Grant County, continuing to visit Project Moonlight-Food Manufacturer- Project submittedi to state Project New! Falcon-anufactue/PooductionSubmited toi the State, had followu upt todo Project Tera - Manufacturing - request fromi the state on possible sites Project Raven - Food/Beverage Processor - Submitted several sites Project Coulomb- Clean' Tech Approached by Site Selector regarding specific carea- continuing follow up with site selector, site visit early October Project Z - Aerospace - Submitted several site for Grant County Project Diamond- Production Facility - located sitei in Grant County-had Ivisit Project Y- Clean Tech- Company has specifics site ini mind Project High Bar-Manufacturing. 2 site visits, on-going calls Project Falcon - Clean Tech - Engaged with Site Selector Project Beams-Clean Tech Project Kane - Food processing Project Black Falcon - Advanced Manufacturing Project Vision - Clean Tech - Callwith Dept of Comm Project. Jane - Aerospace Manufacturing Project SoRna - Clean Energy Transportation Project Singularity - Clean Precision Machining Co. Calisv with Solar Developers  for the site: selector  Project Riser- Clean Tech - Site visit, several meetings, continued dialog/meetings/cals  Phone Call with German Co, starting thep process touch base in Jan Phone Callsv with Clean Energy Project lookingi in Grant Co.  SAPATANBMAEMBNENABREIMPBUAMAMTIPPEHA4A5PIFA1A7ASSIN    Our Mission..Tol bring continued, orderly growth to Grant Our Vision..Tol bet the number one resource for business  Grant County Economic! Development Coundil  County andy promote quality of life  development  Workforce Development Workforce Alliance Meeting NCWD Board Meetings Infrastructure Development Callsv with PUD on current Projects Broadband Discussion Meeting with County & Committee on SIP Conversation with Natural Gas Company Communication and Investorl Development Department of Comm - Visit with Staff Grant Co. Fair Grounds Planning Assoc Grant Co Homebuilders Visit with Ports Conversation with potential development (solar) Callsv with Real Estate Developers Grant County Planning Dept visits ADO Data Collection' Webinarand Calls CBH working on Grant Magazine International Trade Call WSBDC Weekly Calls Software Demos  WEDA Weekly Calls and Legislative Call Several CHI Calls and Meeting Meeting with Confluence Healthcare Kiwanis Meeting Grant Co Industrial Alliance Grant County Health District Call Retail and Services Development SBDC1on1 Meetings COLI31d Quarter  ReCon Dec. 2u2iplanningmatena development  6594 PATONBOULVARDNEIMOSLA,A9BB7PAOMES0978465791FAX5997655161            f o8    YOUR  VEAR  CHANCE  TO WIN $1,000  to AICS  LL  AEV  UPSKILL- A-THON 2021  S  PRESENTED BY:  NCWTECH ALLIANCE  Y  GET IN: BILLY/UPSALLATHON  DEC    UPSKILL- A-THON 2021  Skill  CANIDO - IT? Ifyou live in these  WHEN CANISTART? Competition runs December 1-31  counties: Adams Chelan Douglas Grant Ferry Okanogan Competition Categories As an Individual: Ages 16-24 Ages 25+  HOW DOISTART? Dity/upskil-register  IHAVE QUESTIONS:  Camille Dahlstrom 509-661-9000 camilegncwlechorg  OR as a team of 2-4  CERTIFICATE UPLOADED = 1POINT 1ENTIRE LEARNING PATH = 10 POINTS MOST POINTS = 3X$1,000 WINNERS  PRESENTED BV: NCWTECH ALLIANCE  BTLLY/UPSKILLATHON    NO  SU  OPORTUNIDAD DE GANAR $1,000  A  is  UPSKILL- A-THON 2021  Skil  PRESENTADO POR:  NCWTECH ALLIANCE  ENTRA A: BITLY/UPSALLATHON  DEC    UPSKILL- A-THON 2021  Skill  LPUEDO HACERLO?  CUANDO PUEDO  Sivive en estos condados: Adams Chelan Douglas Grant Ferry Okanogan Categorias de competicion Como un individuo: Edades 16-24 Edades 25+ C como un equipo de  EMPEZAR?  Competencia se lleva a cabo en Diciembre  1-31  ECOMO EMPIEZO? Dity/upskil-registe. TENGO PREGUNTAS:  Analee Calvillo 509-661-9000 analee@ncwlechorg  2-4  CERTIFICADO SUBIDO = 1PUNTO  CAMINO DE APRENDIZAJE COMPLETO = 10 PUNTOS  LA MAYORIA DE LOS PUNTOS =  3X$1,000 GANADORES  PRESENTADO POR: NCWTECH 00 ALLIANCE  BIT.LY/UPSKILLATHON    ARE YoU A  SMALL BUSINESS WITHOUT A WEBSITER  Every day people in our community use the internet to look for local shops, products, and services they need - including yours!  Our website program can help you bring in new customers who are searching for your business online.  GET HELP FROM TECH PROFESSIONALS  Next Session begins WEDNESDAY, JANUARY All classes will be hybrid.  12 8 - 9 AM Dates: January 12 January 19 January 26 February 2  GET PAIRED WITH ATECH MENTOR  http:!! GROW YOUR BUSINESS  Join our one-month training program, where you'll learn how to build, create and manage your first website -  Analee Calvillo Program Manager 509-661-9000  all for free.  NCW TECH A LLIANCE NCW Tech Alliance is a non-profit that connects people and technology resources.  anglee@ncwtechorg  nowtechog/wpb-progyom    GES USTED UN  PEQUENO NEGOCIO SIN SITIO WEB? Cada dia, la gente de nuestra comunidad utiliza Internet para buscar tiendas, productos y servicios locales que necesitan, jincluido el suyo!  Nuestro programa de sitios web puede ayudarlo a atraer nuevos  V PROFESIONALES TECNOLOGIA DELA  clientes que buscan su negocio en OBTENGA AYUDA DELOS  linea.  La proxima sesion comienza MIERCOLES 12 DE ENERO Todas las clases estaran en persona y en linea. 8-9A.N M. Enero 12 Enero 19 Enero 26 Febrero 2  ESTARA CONECTADO MENTOR CONUN TÉCNICO  http:!! HAGA NEGOCIO CRECER SU  Unase a nuestro programa de un mes, donde aprendera a construir, crear y administrar su primer sitio web. todo gratis. NCW TECH ALLIANCE  Analee Calvillo Directora del programas 509-661-9000  andlee@ncwtecnorg  NCW Tech Alliance es una organizacionsin fines de lucro que conecta personasy ecursosleenologcos:  nowtechog/web-progom    CITY COUNCIL MINUTES  November 17, 2021  City Council of the City of Ephrata, Grant County Washington met in regular session on November 17,2021. The meeting was called to order at 7:00 p.m. by This meeting is also available remotely by phone using the ZOOM call in number and Members Present: Mayor Bruce Reim, Council members Mark Wanke, Matt  Mayor Bruce Reim. City meeting ID.  Moore, Sarah McDonnell, Valli Millard, Tony Mora and City Administrator Mike Warren, City Attorney Anna Franz, Public Works Director Bill Sangster, Community Development Director Dan Leavitt, Building Official Bill Cox, and City Clerk/Finance Director Leslie Trachsler  Kathleen Allstot  Staff Present:  Motion to excuse Mayor Pro Tem Coe. (m/s Allstot/Wanke) Motion carried.  Pledge of Allegiance was said.  No public signed up to speak. This meeting is being recorded. Agenda: There were no corrections or additions to the Agenda.  Presentations: None  Consent Agenda: Motion was made to approve consent agenda. (m/s  Moore/McDonne.l) Motion carried. Items on the consent agenda are as follows:  Claims #94166 through #94218 in the amount of $192,328.19 Claims #94164 through #94165 in the amount of $339.48  Manual Checks #86112021, 87112021, 88112021, 89112021 in the amount of  $4,239.66  EFT in the amount of $32,626.73  Minutes of the November 3, 2021 Council meeting    Special Event Applications: None  Public Hearing Ordinance 21-15 City of Ephrata 2022 Annual Budget: Mayor Reim opened public hearing at 7:01 p.m. Director Trachsler reviewed the highlights oft the proposed budget. The 2022 budget reflects an 18% increase from 2021 and is largely due to several major construction projects and capital facility improvements.  Projects:  Resurfacing 1$and 2nd NE and Peachtree Drive; Repave Nat Washington Way; Design/Construction of new water tower; Library and ERC building upgrades; Exterior doors for City Hall/Police Department; Resurface Splashzone's pool bottom; Upgrade/replace equipment at Splashzone; Upgrade water system telemetry and wells;  Continuation of improvements to the sewer collection and treatment system  improvements:  Parks Master Plan;  Purchase 2 police vehicles, 1 fleet vehicle, and new: finance software; Savings for sewer vac truck, fire equipment and property for new city complex Sales Tax revenues continue to set record highs. Building permits for single family residences is on the rise with 3 new developments being completed in 2021. The September CPI-W is 6.2%. Rate increases for 2022 will be calculated using 6% CPI with the exception of sewer. Sewer rates will increase 8% to cover the $6.9m loan for  the sewer collection/treatment plant improvements.  Council discussion ensued.  There being no public comment, Mayor closed public hearing at 7:25 p.m. Public Hearing - Resolution 21-013 Request to vacate Public Utility Easement: Mayor Reim opened public hearing at 7:25 p.m. Director Leavitt gave a brief staff report. The City received a request to vacate as 5' public utility easement on Block 2 Lot 2 of Orchard View Homes Division 2 Major Plat from owners Robert and Peggy Muchlinski. The easement is located along the rear property line. Potential users of the easement have been notified of the proposed abandonment and no comments have been received. There is no code requirement that there be an easement. Council discussion ensued regarding the purpose of requesting the easement be vacated and would like to hear from the property owners. Additional discussion There being no public comments, Mayor Reim closed public hearing at 7:46 p.m.  regarding establishing guidelines for a more formal process.    Resolution 21-013-1 Request to vacate Public Utility Easement: Motion to table Council directed staff to present information regarding past practice on easement Park Fees - Fee in lieu of land dedication: Director Leavitt advised Council that Ephrata Municipal Code (EMC) 18.04.780 states that approval of all subdivisions located in either single-family or multi-residential zones is contingent on the sub- divider's dedication of land as open space for a park or providing fees in lieu of land dedication. The formula used to calculate the fee uses the assessed value of the property at the time of preliminary plat approval. The land at this time is undeveloped and SO the value is considerably lower than after the final plat is approved. Inr researching park fees there are two different approaches. One is the collection ofa flat fee per single-family residential dwelling unit and the other is a set percent of the Council discussion ensued and directed staff to come back with more information and Acceptance of Division Street Overlay Project: Director Sangster advised that the Division Street Overlay Project has been completed and all punch-list items have been  Resolution 21-013. (m/s Moore/Allstot) Motion carried.  vacations.  value of the lot after final plat approval.  examples of what actual costs would be using different approaches.  taken care of. Total construction cost was $943,656.  Motion to accept the Division Street Overlay Project as complete. (m/s  Wanke/Moore) Motion carried.  Acceptance of 5th, 6th NE and Hilltop Improvement Project: The 51h,6h Avenue NE and Hilltop Improvement Project has been completed and all punch-list items have been taken care of. Total construction cost was $234,871. This project was funded by Motion to accept the 5th, 6th Avenue NE and Hilltop Improvement Project as complete. Amendment to DOH Contract: This amendment addresses the planning and architectural preparation for the replacement of exterior doors and windows at the ERC. DOH Associates will prepare bid documents, formal specification and supplemental drawings and details. Total costs not to exceed $8,000. Motion to approve and accept amendment to DOH Associates contract for architectural services. (m/s Allstot/Millard) Motion carried.  the Transportation Benefit District Fund. (m/s Mora/Millard) Motion carried.    City Administrator Report: None at this time.  There being no further business meeting adjourned at 8:12 p.m.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk    DATE: December 01, 2021 ITEM: Public Hearing  SUMMARY  1. Ordinance 21-15-2 2022 Annual Budget  BUDGETI IMPACTS 1. $25,577,623    CITY OF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, Cityl Manager Leslie Trachser, Finance Director November 19, 2021  To: From: Date: Proceeding Type: Subject:  Public Hearing/ Ordinances & Resolutions Ordinance 21-15-2022. Annual Budget Legislative History: November 17, 2021 - Public Hearing December 1, 2021 - Public Hearing December 1, 2021-  Motion to approve  First Presentation: Second Presentation: Requested Action: Staff Report Summary  The annual budget preparation procedures followed by the City are per RCW 35A.33 for Code Cities. The proposed budget must be adopted prior to the beginning of the fiscal year.  Discussion/Analysis  Public hearing to set the amount of revenue to be collected from Ad' Valorem Taxes was held on November 3rd where Council approved a 1% increase. Estimated revenue from Ad Valorem Taxes, including new construction, is estimated to be $1,375,000. Council will hold two public hearings on the 2022 preliminary budget. Approval of Ordinance 21-15 is the final action necessary to adopt the 2022 Budget for the City of Ephrata. The City was NOT successful in obtaining a TIB Grant for the Nat Washington Way Project. Ordinance 21-15 was amended to reflect this project being taken out along with the reallocation of propertyi insurance premiums. More in-depth discussion on the 2022 Budget willl be presented at the Public Hearing.  Page 1of2    Staff Recommendation  Councit approve and accept Ordinance 21-15 adopting thei final Budget for the City of Ephrata for  year ending December 31,2 2022.  Financial Implications  Proposed 2022 Budget is $25,577,623  Attachments A. B.  Ordinance 21-15 Mayor's Budget Message  Legal Review  The following documents are attached and: subject tol legal review:  Date Reviewed! by Legal Counsel N/A  Type of Document  Title of Document  Page 2of2    ORDINANCE NO21-15  An Ordinance of the City of Ephrata, adopting the final Budget for the City of Ephrata, Washington for the year ending December 31,2022 THE CITY COUNCIL OF THE CITY OF EPHRATA DO ORDAIN AS FOLLOWS:  Section 1: BASIS  A) The City Administrator oft the Cityof Ephrata, Washington completed and placed on file with the City Clerk aj proposed budget and estimate oft the amount ofthe moneys required toi meet thej public expenses, bond retirement and interest, reserve funds and expenses of government of the city for the year ending December 31, 2022 and a notice was published and posted that the Council of the city would meet on the 17h of November and ISt of December, 2021 at the hour of 7:00 p.m. in the Council Chambers in the City Hall of the city for the purpose of making and adopting a budget for the fiscal year and giving taxpayers within the limits of the city an  opportunity tol be heard upon the budget; and  B) The City Council did meet at the stated time and place did then consider the matterof C) The proposed budget does not exceed the lawful limit of taxation allowed by law to be levied on the property within the City of Ephrata for the purpose set forth in budget being all necessary to carry out the government of the city for the year 2022 and being sufficient to meet the various needs of the city during said period.  the proposed budget; and  Section 2: The required appropriation and expenditures for the various funds and departments and needs for the operation of government forthe Cityo ofl Ephrata for the year ending December 31,2022 as set forth in the budget and which is hereby adopted, are fixed in the following amounts:  001 CURRENT EXPENSE 014 LIBRARY 016 PARK  $6,320,568.00 269,500.00 1,563,850.00 76,000.00 6,000.00 422,000.00 593,800.00 500.00 179,000.00 79,000.00  054 FIRE EQUIPMENT RESERVE 057 POLICE RESERVE 112 STREET 113 SIDEWALK CONSTRUCTION 115 CEMETERY 120 CONVENTION CENTER Ord21-15  111 TRANSPORTATION BENEFIT DISTRICT (TBD)    153 PARK DEVELOPMENT 155 CAPTALIMPROVEMENT 215 FIRE BOND REDEMPTION FUND 422 SANITATION 424 WATER-SEWER 425 WATER-SEWER CONSTRUCTION 426 PUBLIC WORKS TRUST FUND 428 SRF REDEMPTION FUND 523 EQUIPMENT RENTAL 525 EQUIPMENT RENTAL RESERVE 702 CEMETERY CARE FUND GRAND TOTAL ALL FUNDS  -0- 127,500.00 61,300.00 1,800,700.00 5,660,555.00 6,934,300.00 567,300.00 191,000.00 672,750.00 50,000.00 2,000.00 $25,577,623.00  Section 3: That document entitled "Proposed Budget for the year beginning January 1,2022" copies of which are on file in the office of the City Administrator, is hereby adopted as the budget for the Section 4: Previously, by Ordinance 21-07 adopted November 3, 2021,byt the Council of the Cityof Ephrata, has fixed the amount of Ad Valorem taxes to be levied upon real and personal property Section 5: Transfers in the following amounts are hereby authorized in conjunction with the above  City of Ephrata for the year ending December 31,2 2022.  within the corporate limits the estimated sum of $1,350,828.00.  budget figures.  001 - Current Expense Fund  Transfer to 054 -] Fire Reserve Fund Transfer to 425 - Water/Sewer Construction  $ 75,000.00 $1,136,683.00 $1 127,500.00 $2,264,300.00 $191,000.00 $567,300.00  155- Capital Improvements Fund 424- Water/Sewer Fund  Transfer to 016 - Park Fund  Transfer to 425 Water/Sewer Construction Transfer to 428- -S SRF Redemption Fund Transfer to 426 - Public Works Trust Fund  425-V Water/Sewer Construction Fund  523 - Equipment Rental Fund  Transfer to 525 - Equipment Rental Reserve Fund $ 50,000.00  Ord21-15    Section 6: This Ordinance shall be in full force and take effect January 1, 2022. PASSED by the City Council of the City of Ephrata this I day of December 2021.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk  APPROVED ASTOFORM:  Katherine Kenison, City Attorney Passed the Ist day of December, 2021 Approved the 11 day of December, 2021 Published the 2nd day of December, 2021  Ord 21-15    TO: DATE: FROM:  Ephrata City Council Members November 24, 2021 Mayor, Bruce Reim  SUBJECT: Proposed Final Budget for 2022  Isubmit for your consideration the 2022 proposed Annual Budget for the City of Ephrata. Expenditures are $25,577,623 for the forthcoming budget year and are broken down as follows:  Expenses:  Proposed 2022 $2,418,888 $3,246,910 $736,770 $269,500 $1,563,850 $422,000 $594,300 $179,000 $79,000 $127,500 $61,300 $1,800,700 $5,660,555 $6,934,300 $758,300 $722,750 $2,000  % Change From 2021 126%+ 8%+ 6%+ 24%+ 35%+ 72%- 26%+ 6%- 38%- 36%- 3%+ 4%+ 18%+ 21%+ 2%- 3%+ 0%  General Government Administration Law Enforcement Fire Library Parks Special Revenue  Transportation Benefit District Streets/Sidewalks: Cemetery Convention Center-Hole/Motel Tax Capital mproyement-Real Estate Excise Tax Debt Service Fire Bond Redemption Utility Service Sanitation Water/Sewer Water/Sewer Construction Debt Service Internal Service Equipment Rental Fees Permanent Fund Endowment Fees- Cemetery  The budget is approximately 14% higher than last year which is primarily due to several proposed projects and  planned capital improvements.    Projects:  Pulverize/Repave !"and 2nd Avenue NE; and Peachtree Drive ngineeringComsnuction of new water tower/well Continue construction on sewer collection/treatment system  Parks Master Plan Capital improvements:  Upgrades to the Library and ERC buildings Replace front doors to City Hall/Police Department Resurface Splashzone and upgrade equipment Upgrade water telemetry system and security at wells Replace generator/electrical for sewer lift stations  In 2021 the City received over $1.1m from the America Recovery Plan Act and will be receiving an additional $1.1m in 2022. These dollars have limitations on how they can be used. One of the eligible uses is "to make necessary investments in infrastructure". This would include projects eligible for use under the Clean Water State Revolving Fund and Drinking Water State Revolving Fund. Itis the City'sir intention to use these funds in the Additionally, this budget reflects the addition of 1 FTE in the Building Department. With the increase in new single family residence permits along with the addition of 90 new residential lots, this department is in need of  construction oft the new water tower.  some help.  Proposed revenues for the forthcoming budget year are broken down as follows:  Revenues:  Proposed 2022 $8,235,918 $1,401,800 $61,300 $15,153,855 $722,750 $2,000  % Change From 2021 6%+ 3%+ 3%- 46%+ 2%- 0%  General Governmental Funds Special Revenue Fees Debt Service Utility Service Internal Service Fees Permanen/Endowment Fund  The estimated income from retail sales tax is $1,900,000, 15% higher than 2021. Sales tax continues to set all-time The budget is balanced by a proposed ad valorem tax levy of $1,375,000 for general governmental purposes, and $61,300 for general obligation bond for Fire and Life Safety Equipment. Budgeted funds include the use of estimated fund balances carried over from the primary funds such as General Governmental Funds, Utility Service Funds and Internal Service Funds. Proposed use of fund balances is 375% higher than 2021 and 171% higher than 2020. This) jump is attributed toi the transfer of the America Recovery Plan Act funds from the General Fund to the Utility Service fund for the construction of the water tower and an interfund transferint the Utility Service funds for  record highs. A conservative approach was taken with other revenue sources.  water and sewer construction projects.    2021 Highlights  2021 had a fair amount of challenges with the unintended consequences as a result of the CoVid-19 pandemic. However, we did not allow that to hinder our progress to move forward. Some oft the accomplishments for the City  are:  A new roof on the Ephrata Recreation Center New City's website Resurfaced Division Street with TIB Grant Transportation Sales Tax Upgraded sewer collection system Began design for sewer treatment facility Paid off Sewer Comp Plan Loan  Repaved 5th 16"h Avenue SE and Hilltop Street. First major project using the voter approved  Began engineering/design for a new water tower/water well  We anticipate that 2022 will have ai fair amount of changes some of which will include the retirement of at least 2 long-term employees. We value the history they represent and understand that we are entering into a new era.  Sincerely; Bruce Reim  Becccefblin Mayor City of Ephrata    DATE: December 01, 2021 ITEM: Ordinances and Resolutions 1. Ordinance 21-15 -2022 Annual Budget 2. Resolution 21-013 - Vacating al Public Utility Easement 3. Ordinance 21-16 - Moratorium on Residential Subdivisions  SUMMARY  BUDGET IMPACTS  1. $25,577,623 2. N/A 3. N/A  RECOMMENDATION Staff recommends acceptance and approval of alli items.  ENABLING ACTIONS Motion to Authorize, Confirm or Approve and Accept All Items.  lfyou have any questions, concerns, or require additional information; please contact me prior  to the meeting.    E M  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City! Manager Leslie Trachser, Finance Director November 19, 2021  To: From: Date: Proceeding Type: Subject:  Public Hearing/ Ordinances & Resolutions Ordinance 21-15-2022. Annual Budget Legislative History: November 17, 2021-P Publich Hearing December 1, 2021 -Public Hearing December 1, 2021- -I Motion to approve  First Presentation: Second Presentation: Requested Action: Staff Report Summary  The annual budget preparation procedures followed by the City are per RCW 35A.33 for Code Cities. The proposed budget must be adopted prior to the beginning oft thei fiscal year.  Discussion/Analysis  Public hearing to set the amount of revenue to be collected from Ad' Valorem Taxes was held on November 3rd where Council approved a 1% increase. Estimated revenue from Ad Valorem Taxes, including new construction, is estimated to be $1,375,000. Council will hold two public hearings on the 2022 preliminary budget. Approval of Ordinance 21-15 is the final action necessary to adopt the 2022 Budget for the City of Ephrata. The City was NOT successful in obtaining a TIB Grant for the Nat Washington Way Project. Ordinance 21-15 was amended to reflect this project being taken out along with the reallocation of property insurance premiums. More in-depth discussion on the 2022 Budget willl be presented at the Public Hearing.  Page 1of2    Staff Recommendation year ending December. 31, 2022.  Council approve and accept Ordinance 21-15 adopting thei final Budget for the City of Ephrata for  Financial Implications  Proposed 2022 Budget is $25,577,623  Attachments A. B.  Ordinance: 21-15 Mayor's Budget Message  Legal Review  Thei following documents are attached and: subject to legal review:  Date Reviewedby Legal Counsel N/A  Type of Document  Title of Document  Page2of2    ORDINANCE NO21-15  An Ordinance of the City of Ephrata, adopting the final Budget fortl the City of Ephrata, Washington for the year ending December 31, 2022 THE CITY COUNCIL OF THE CITY OF EPHRATA DO ORDAIN AS FOLLOWS:  Section 1: BASIS  A) The City Administrator of the City of Ephrata, Washington completed and placed on file withi the City Clerk aj proposed budget and estimate oft the amount oft the moneys required to meet the public expenses, bond retirement and interest, reserve: funds and expenses of government of the city for the year ending December 31, 2022 and a notice was published and posted that the Council of the city would meet on the 17th of November and ISt of December, 2021 at the hour of 7:00 p.m. in the Council Chambers in the City Hall of the city for the purpose of making and adopting a budget for the fiscal year and giving taxpayers within the limits of the city an  opportunity to be heard upon the budget; and  B) The City Council did meet at the stated time and place did then consider the matterof  the proposed budget; and  The proposed budget does not exceed the lawful limit of taxation allowed by law to be levied on the property within the City of Ephrata for the purpose set forth in budget being all necessary to carry out the government of the city for the year 2022 and being sufficient to meet the various needs of the city during said period.  Section 2: The required appropriation and expenditures for the various funds and departments and needs for the operation of government: for the Cityof Ephrata for the yeare ending December: 31,2022 as set forthi in the budget and which is hereby adopted, are fixed in the following amounts:  001 CURRENT EXPENSE 014 LIBRARY 016 PARK  $6,320,568.00 269,500.00 1,563,850.00 76,000.00 6,000.00 422,000.00 593,800.00 500.00 179,000.00 79,000.00  054 FIRE: EQUIPMENT RESERVE 057 POLICE RESERVE 112 STREET 113 SIDEWALK CONSTRUCTION 115 CEMETERY 120 CONVENTION CENTER Ord21-15  111 TRANSPORTATION BENEFIT DISTRICT (TBD)    153 PARK DEVELOPMENT 155 CAPITALIMPROVEMENT 215 FIRE BOND REDEMPTION FUND 422 SANITATION 424 WATER-SEWER 425 WATER-SEWER CONSTRUCTION 426 PUBLIC WORKS TRUST FUND 428 SRF REDEMPTION FUND 523 EQUIPMENT RENTAL 525 EQUIPMENT RENTAL RESERVE 702 CEMETERY CARE FUND GRAND' TOTAL ALL FUNDS  -0- 127,500.00 61,300.00 1,800,700.00 5,660,555.00 6,934,300.00 567,300.00 191,000.00 672,750.00 50,000.00 2,000.00 $25,577,623.00  Section 3: That document entitled" "Proposed Budget for the yeart beginning January 1,2 2022" copies of which are on file in the office of the City Administrator, is hereby adopted as the budget for the Section 4: Previously, by Ordinance 21-07 adopted November 3, 2021,bythe Council ofthe Cityof Ephrata, has fixed the amount of Ad Valorem taxes to be levied upon real and personal property Section 5: Transfers in the following amounts are hereby authorized in conjunction with the above  City of Ephrata for the year ending December 31, 2022.  within the corporate limits the estimated sum of $1,350,828.00.  budget figures.  001 - Current Expense Fund  Transfer to 054- - Fire Reserve Fund Transfer to 425- Water/Sewer Construction  $ 75,000.00 $1,136,683.00 $ 127,500.00 $2,264,300.00 $191,000.00 $567,300.00  155-C Capital Improvements Fund 424- Water/Sewer Fund  Transfer to 016-1 Park Fund  Transfer to 425 Water/Sewer Construction Transfer to 428 -S SRF Redemption Fund Transfer to 426-E Public Works Trust Fund  425- Water/Sewer Construction Fund  523 - Equipment Rental Fund  Transfer to 525 - Equipment Rental Reserve Fund $ 50,000.00  Ord21-15    Section 6: This Ordinance shall be in full force and take effect January 1,2 2022. PASSED by the City Council of the City of Ephrata this 1* day of December 2021.  Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk  APPROVED ASTO. FORM:  Katherine Kenison, City Attorney Passed the !st day of December, 2021 Approved the ISt day of December, 2021 Published the 2nd day of December, 2021  Ord 21-15    TO: DATE: FROM:  Ephrata City Council Members November 24, 2021 Mayor, Bruce Reim  SUBJECT: Proposed Final Budget for 2022  Isubmit for your consideration the 2022 proposed Annual Budget for the City of Ephrata. Expenditures are $25,577,623 for the forthcoming budget year and are broken down as follows:  Expenses:  Proposed 2022 $2,418,888 $3,246,910 $736,770 $269,500 $1,563,850 $422,000 $594,300 $179,000 $79,000 $127,500 $61,300 $1,800,700 $5,660,555 $6,934,300 $758,300 $722,750 $2,000  % Change From 2021 126%+ 8%+ 6%+ 24%+ 35%+ 72%- 26%+ 6%- 38%- 36%- 3%+ 4%+ 18%+ 21%+ 2%- 3%+ 0%  General Government Administration Law Enforcement Fire Library Parks Special Revenue  Transportation Benefit District Streets/Sidewalks: Cemetery Convention Center-Hole/Motel Tax Capital Improvement-Real Estate Excise Tax Debt Service Fire Bond Redemption Utility Service Sanitation Water/Sewer Water/Sewer Construction Debt Service Internal Service Equipment Rental Fees Permanent Fund Endowment Fees- Cemetery  The budget is approximately 14% higher than last year which is primarily due to several proposed projects and  planned capital improvements.    Projects:  Pulverize/Repave ISt and 2nd Avenue NE; and Peachtree Drive EngineringComstrnuction of new water tower/well Continue construction on sewer collection/reatment system  Parks Master Plan Capital improvements:  Upgrades to the Library and ERC buildings Replace front doors to City Hall/Police Department Resurface Splashzone and upgrade equipment Upgrade water telemetry system and security at wells Replace generator/electrical for sewer lift stations  In 2021 the City received over $1.1m from the America Recovery Plan Act and will be receiving an additional $1.1m in 2022. These dollars have limitations on how they can be used. One of the eligible uses is "to make necessary: investments in infrastructure". This would include projects eligible for use under the Clean Water. State Revolving Fund and Drinking Water. State Revolving Fund. It is the City's intention to use these funds in the Additionally, this budget reflects the addition of 1FTE in thel Building Department. With the increase in new single family residence permits along with the addition of 90 new: residential lots, this department is in need of  construction of the new water tower.  some help.  Proposed revenues for the forthcoming budget year are broken down as follows:  Revenues:  Proposed 2022 $8,235,918 $1,401,800 $61,300 $15,153,855 $722,750 $2,000  % Change From 2021 6%+ 3%+ 3%- 46%+ 2%- 0%  General Governmental Funds Special Revenue Fees Debt Service Utility Service Internal Service Fees Permanen/Endowment Fund  The estimated income from retail sales tax is $1,900,000, 15% higher than 2021. Sales tax continues to set all-time The budget is balanced by aj proposed ad valorem tax levy of $1,375,000 for general governmental purposes, and $61,300 for general obligation bond for Fire and Life Safety Equipment. Budgeted funds include the use of estimated fund balances carried over from the primary funds such as General Governmental Funds, Utility Service Funds and Internal Service Funds. Proposed use of fund balances is 375% higher than 2021 and 171% higher than 2020. This jump is attributed tot the transfer of the America Recovery Plan Act funds from the General Fund to the Utility Service fund for the construction of the water tower and ani interfund transfer in the Utility Service funds for  record highs. A conservative approach was taken with other revenue sources.  water and sewer construction projects.    2021 Highlights  2021 had a fair amount of challenges with the unintended consequences as a result of the CoVid-19 pandemic. However, we did not allow that to hinder our progress to move forward. Some of the accomplishments for the City  are:  A new roof on the Ephrata Recreation Center New City's website Resurfaced Division Street with TIB Grant Transportation Sales' Tax Upgraded sewer collection system Began design for sewer treatment facility Paid off Sewer Comp Plan Loan  Repaved 5th /6th Avenue SE and Hilltop Street. First major project using the voter approved  Began engineering/design for a new water tower/water well  We anticipate that 2022 will have a fair amount of changes some of which will inçlude the retirement of at least 2 long-term employees. We value the history they represent and understand that we are entering into a new era.  Sincerely; Bruce Reim  Becccepblin Mayor City of Ephrata    CITYOF EPHRATA STAFF REPORT Mayor and City Council, Mike' Warren, City Manager November 23, 2021 Resolution 013  To: From: Date: Proceeding Type: Subject:  Daniel Leavitt, Community Development Director  Vacate aj portion of aj public utility easement-Resolution 21-  Legislative History: November 17, 2021 December1,2 2021  First Presentation: Second Presentation: Requested. Action: Staff Report Summary  Motion to approve resolution 21-013  The City of Ephrata has received a request from Robert and Peggy Muchlinski, owners of Block 2, Lot 2 of Orchard View Homes Division #2 Major Plat, to abandon the entire width of a 5-foot-wide public utility easement. The easement is located along the rear property line of 2266 Cherry Blossom Drive. Potential users of the easement have been notified of the proposed abandonment and no comments were received. Property owners within the plat  and within 300' of the plat boundary were notified oft the proposal.  Background  A public hearing was held before the City Council on November 17, 2021. The publichearing was closed, and staff was directed to provide information of past public utility easement abandonments. The Council also requested that the proponent be at the next meeting to Int the past 11 years the City Council has approved one request to abandon a partial width of a public utility easement and three requests to abandon the entire width of a public utility easement. All four requests were for easements on property located within residential  answer Council questions.  subdivisions.  Page 1of2    Fiscal and Policy Implications  None Options  Option  Result  -Approve the request to abandon the public The easement will be abandoned, and the  utility easement -Take no action  area can no longer be used as a location or access point for public utilities. The easement would remain unchanged.  Staff Recommendation  Staff recommends that Council approve the request for abandonment.  Attachments A B C D  Resolution 21-013 Vicinity map Letter from property owner  Partial plat map: showing easement location.  Legal Review  The following documents are attached and subject to legal review:  Date Reviewed by Legal Counsel 11/10/21  Type of Document Resolution  Title of Document Resolution No. 21-013  Page 2of2    RESOLUTION NO. 21-013  Al RESOLUTION VACATING A PUBLIC UTILITY EASEMENT IN THE CITY OF EPHRATA, WASHINGTON  RECITALS: 1.  The City of Ephrata has received a request from Robert and Peggy Muchlinski, owners of Block 2Lot2ofOrchard View) Homes Division 21 Major Plat, to abandon the entire width of  the following described easement:  That easement for public utilities being 51 feet wide, along the external rear lot line of Block 2,Lot2, Orchard View] Homes, Division 21 Major Plat, Book 16, Pages 48 and  49, Records of Grant County, Washington.  2. 3. 4. RESOLVED:  Potential users of the easement have been notified of the proposed abandonment and no Property owners within the plat and within 300: feet oft the plat boundary have been notified  comments were received on the subject area.  oft the proposal.  A public hearing was held before the City Council on November 17,2021.  1. The City Council ofthe City ofEphrata finds that the public use and interest is served by the  proposed vacation of the easement.  2.  The vacation of the easement as described above is hereby vacated and the Mayor is authorized to execute the necessary documents in order to accomplish that vacation.  ADOPTED by the City Council oft the City ofl Ephrata, Washington, this ISt day ofDecember, 2021.  Mayor  ATTEST:  City Clerk    507.85'  NE 88'10'08"E 721.88' N 88*10'08"E. 721.91' PEACHTREE DRIVE 102.05" $88-10'0B"V 6:  N_88*09'11"E  N 88'09/11"E. 201.62' 147:43' A-88*04'47" R-25.00' L-38.43'  BN. 88:09'11"E 306.23 250:361 A-91°55'13", 30' R-25.00' L-40.11' 1.00 AC N.. 88:09'11"E 276.21" 2 1.00 AC N.. 88:09111"E. 276.21" BLOCK 1 3 1.00 AC AF 940131067 A-N-8B-09141'E- 276.21'. 4 1.00 AC N.. 86*09/11"E. 276.21" 100 AC 88:09/11"EL. 276.21" 1.00 Ac A-B8'06'28" R25,00'4 LA38.44" 252.02  EASEMENT FO TURN AROUND ON REEL. RECORDED UN FILE NUMBER RECOROS OF WASHINGTON. LEGEND: 1/2" REE CAP SET. PROPERTY 1/2" REE CAP FOUN U.S.B.R. FOUND. ALUMINUM MONUMENT a MONUMENT () U.S.B.R. CJ PREVIOUS  1.00 AC N. 88:10/08E 273.97" 1.00'AC N.88#10:08"E. 274.29 3 1.00 AC: N.8B:1Q:0BE. 274.61" BLOLK: 2 1.00A AC N.8B:10:08"E. 274.93' 5 1.00 AC! N.88*10:08"E 275.25' 6 1.00 AC A-20*00'38" R-25.00' 4-8.73' 44.32' ,BB*40:OB"E.: .272.76.. 8L-30.56 FN'E BBVIDOB"E 150.6B'  MT   SCALE 089888 - TTTTT  30  ATTACHMENTB        oyoRRS  OHSKCEIEUS  - E 0    August 11, 2021  Dan Leavitt  Community Development  Ephrata, WA  Dan,  We are requesting that all the easement along the back part of our property at 2266 Cherry Blossom Dr, Ephrata, WA be abandoned. We are requesting this abandonment of easement because there is no access except thru our property. We do understand that we cannot build or place any structure within 5 feet of the rear property line. An instructed, there is a $105 check payable to the City of Ephrata  enclosed.  Thank you for your help.  Sadtfypaci Robert (Bob) Muchlinski  CAmesthb  Peggy Muchlinski  Homeowner - 2266 Cherry Blossom Dr, Ephrata, WA  Phone: 509)750-5628 Email: bobmuc@msn.com  Cihry O APVAAIA  AUG 13.2021 RPCEMD  ATTACHMENTD    OEVEEV  CITYOF EPHRATA STAFF REPORT Mayor and City Council, Mike Warren, City Manager November 23, 2021 Ordinance  To: From: Date: Proceeding Type: Subject:  Daniel Leavitt, Community Development Director  Proposed 90-day Moratorium on Residential Subdivisions  Legislative History: December 1,2021  First Presentation: Requested Action: Discussion  Motion to Approve Ordinance 21-16  Attached is an ordinance adopting a 90-day moratorium on new residential subdivisions within the City of Ephrata. The proposed Ordinance is a result of the increased residential growth that Ephrata is experiencing and the need to properly mitigate for the impacts of The proposed moratorium provides time to review and adopt revisions to the fee in lieu of  development on existing park and recreational services.  land dedication requirements found Ephrata Municipal Code 18.04.  Fiscal and Policy Implications  Revisions to Ephrata Municipal Code 18.04 could increase the amount of money Ephrata receives from fee in lieu of land dedication payments. Any increase in payment would increase the City's ability to mitigate the impact of new residential development on park and  recreation services.  Pagelof2    Options  Option  Result  -Consider and adopt the moratorium as Adoption would allow staff time to draft an  proposed  amendment to EMC 18.04 and meet the mandatory 60-day review period required by the Growth Management Act prior to adopting the amendment. residential subdivision land applications will be processed while the moratorium is in Staff will continue to process new residential subdivision land use applications under  No new  effect.  -Take no action  current regulations.  Staff Recommendation  Staff recommends that Council approve Ordinance 21-16.  Attachments A  Ordinance 21-16- pending City Attomey review  Legal Review  The following documents are attached and subject tol legal review:  Date Reviewed by Legal Counsel pending  Type of Document Ordinance  Title of Document Ordinance 21-16  Page 2of2    ORDINANCENO.2-16  AN ORDINANCE OF THE CITY OF EPHRATA, WASHINGTON, RELATING TO LAND USE AND ZONING, ADOPTING A NINETY DAY MORATORIUM ON THE ACCEPTANCE OF APPLICATIONS FOR SUBDIVISIONS IN RESIDENTIAL ZONES IN THE CITY OF EPHRATA; AND ESTABLISHING AN IMMEDIATE EFFECTIVE DATE  WHEREAS, in compliance with the Washington State Growth Management Act (GMA), Chapter 36.70A RCW, the City adopted a Comprehensive Plan and development regulations including requirements fors subdivisions developers to either dedicate land or provide feesi in lieu of dedication of WHEREAS, residential development within the City has recently accelerated and there: areindications WHEREAS, the City Council has previously recognized the need to update the park fees collectedi in lieu of dedication to ensure that the fees are sufficient toj provide for the development and construction WHEREAS, the City Council is committed to reviewing the parks and open space requirements for residential subdivisions and wants to complete that review without further applications for residential WHEREAS, RCW 36.70A.390 and RCW 35A.63.220 authorize the City Council to adopt a moratorium for a period of up to six (6) months if a public hearing on the proposal is held WHEREAS, the City Council desires to impose a ninety (90) day moratorium to provide for time to complete its review of the parks and open space requirements for residential Section 1. Moratorium Established. The Ephrata City Council hereby imposes a ninety (90) day moratorium on the acceptance, processing, and approval of applications for any residential subdivisions pursuant to Title 18 of the Ephrata Municipal Code. Section 2. Effective Period for Moratorium. The moratorium set forth int this Ordinance shall be in effect for a period of ninety (90) days from the date this Ordinance is passed and shall automatically expire at the conclusion of that ninety (90) day period unless the same is extended by the City as provided in state law or unless terminated sooner by Ordinance.  land for parks; and  than substantial development is planned in the future; and  of park areas to serve the growing population; and  subdivisions being permitted; and  within at least 60 days of its adoption; and  subdivisions.  Ord21-16    Section 3. Preliminary Findings. The following preliminary findings of fact are hereby adopted: A. That the City of Ephrata desires to maintain and enhance the parks and open spaces provided fori its residential neighborhoods in order to meet the needs and desires of  its citizens.  B. That allowing additional residential subdivisions to continue in the City's residential zones before the City Council can review and revise its current park and open space requirements, including the amount of the park fee in lieu of land dedication, could result in irreversible damage to the City's residential neighborhoods and its citizens' quality of life and would result in the City needing to subsidize private development with public funds in order to provide for an  adequate park system.  Section 4. Public Hearing. Pursuant to RCW 36.70A.390 and RCW 35A.63.220, the City Council will hold a public hearing on December 15, 2021, at 7:00 p.m. on the moratorium Section 5. Severability. Ifany section, subsection, paragraph, sentence, clause, or phrase oft this Ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any: reason by a Court of competent jurisdiction, such invalidity or unconstitutionalitvy: shall not affect the validity or constitutionality oft the remaining portions of Section 6. Declaration of Emergency. The City Council hereby declares that an emergency exists necessitating that this Ordinance take effect immediately upon passage by a majority plus one of the whole membership of the Council, and that the same is not subject to a referendum if passed by unanimous vote of the council (RCW 35A.11.090). Without an immediate moratorium on the City's acceptance of development applications for residential subdivisions within City limits, such applications could become vested, leading to development that could bei incompatible with the development regulations eventually adopted by the City. Therefore, the moratorium must be imposed as an emergency measure to protect the public health, safety, and welfare, and to prevent the submission of a flood of applications to the City (upon knowledge of the City's intent to review the appropriateness of these uses Section 7. Effective Date. This Ordinance, as a public emergency ordinance necessary for the protection of public safety, property or welfare, shall take effect immediately upon passage by a  imposed.  this Ordinance or its application to any other person or situation.  in City limits) in an attempt to vest rights for an indefinite period of time.  majority plus one vote of the City Council.  PASSED by the City Council oft the CityofE Ephrata, Washington, this Ist day ofDecember,  2021.  Ord21-16    Bruce Reim, Mayor  ATTEST:  Leslie Trachsler, City Clerk/Finance Director APPROVED ASTOI FORM:  Katherine L. Kenison, City Attorney PASSED the 1St day of December, 2021. APPROVED the Ist day of December, 2021. PUBLISHED the 2nd day of December, 2021.  Ord21-16    DATE: December 1,2021  ITEM: Items for Council Consideration 1. Ephrata Snow Removal Policy  SUMMARY BUDGET IMPACTS  N/A    CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Administrator November 23, 2021 Council Consideration Review Snow Plowing Policy Legislative History: December 1,2 2021 N/A N/A  To: From: Date: Proceeding Type: Subject:  First Presentation: Second Presentation: Requested Action: changedi from years past.  Staff Report Summary: This is a review of the current Snow Removal Policy which has not Discussion/Analyss: Snow removal and sanding are required to allow emergency access to all areas of the City. Roads must be cleared and kept as wide as possible. Secondarily, garbage trucks, water and sewer repair vehicles, PUD repair trucks and school busses must navigate our streets efficiently and safelyi in order to protect thel lives and property of Ephrata citizens.  Staff Recommendation: N/A Financial Implications: N/A  Attachments A.  Snow Removal Policy 10010  Page 1of2    Legal Review  The following documents are attached and subject to legal review:  Date Reviewed by Legal 1Counsel  Type of Document  Title of Document  N/A  Page 2of2    STREET DEPARTMENT POLICY  NO: 10010  WHY  Snow removal and sanding are performed to allow emergency access to all areas of town. Roads must be cleared and kept as wide as possible. Secondarily, garbage trucks, water and sewer repair vehicles, PUD repair trucks, and school busses must navigate our streets efficiently  and safely in order to protect the lives and property of Ephrata citizens.  WHEN  Ing general, snow removal and sanding only take place after the precipitation has ended, and then only after 2" or more of snow. Calculations are made regarding the forecast, timing, and activities in Ephrata as to when plowing and/or sanding begins. There are exceptions and unique  situations during every snow and/or ice event.  HOW snowfalls.  All plowing is performed from the roadway center out, curb-to-curb, unless empty or city-owned lots allow otherwise. Snow removal is performed such that there is room for subsequent Plowing is done with three passes on each side of the street. The Street Department is a crew of only four, and normally will work 16-18 hour shifts during a snow event. When possible, plowing will begin before 4:00AM and usually continue until finished. Removing the berms from Basin Street will normally begin at 12:00AM and work until In general, the City will use all four plows and our one loader to plow snow. The loaderwill focus on intersections and cul- -de-sacs. Equipment and manpower constraints will frequently impact the size of a crew. Sanding will ordinarily be done with just two plow/sanders.  approximately 7:00AM.  SNOW PLOWING: GENERAL PRIORITIES Street, A-Street, and Alder Street  Main arterials: Division Street, Nat Washington Way, 1t Avenue NW, Frey Road, C-  2) Secondary arterials, hills, and downtown area (including parking lots) 3) Open Basin Street intersections (after DOT plows Basin Street) 4) Access to schools: EHS, EMS, Parkway, Sage Hills, Columbia Ridge, and Grant 5) Basin Street berm removal (per agreement with WSDOT) 6) Residential neighborhoods: North-to-South, then East-to-West  SANDING: GENERAL PRIORITIES  1) Hills: Division Street, Nat Washington Way, First Avenue NW, A-Street NE 2) Grandview Heights and downtown area (including parking lots) 3) Intersections: Main arterials first then schools, secondary arterials then residential areas Basin Street: Per agreement with WSDOT, berms to be removed from Basin within 48-hours Drifting: Plows may operate early and/or with different priorities to remove large snowdrifts During a storm: Streets, especially the hills, may be closed outright for safety until the storm  SPECIAL CONDITIONS  Ice: Significant ice and/or icing forecast will alter priorities and timing  ends.    ENFORCEMENT [EMC 10.30] Pushing Snow into City Street: Interference with Snow Plows or Sanders:  C-19 Penalty C-14 Penalty  Reterences:  I)E Ephrata Municipal Code 2) Arterial Street Maps Amended Dec 01.2010 Amended November, 15. 2017    DATE: December 01, 2021 ITEM: Council Action  SUMMARY  1. Proclamation - Wreaths Across America 2. Accept State Capital Grants 3. Appoint representative to Grant Transit Authority 4. Appoint representative to Grant County Health Board 5. Appoint representative to Library Board 6. Appoint representative to Economic Development Commission 7. Park Fees/Fee in lieu ofl land 8. Accept Change Order #2 -E ERC Reroof Project  BUDGET: IMPACTS  1-7N/A 8.$ $8,358.00  RECOMMENDATION Staff recommends acceptance and approval of alli items. ENABLING ACTIONS Motion to Authorize, Confirm or Approve and Accept All ltems.  lfyou have any questions, concerns, or require additional information; please contact me prior  to the meeting.    PROCLAMATION WREATHS ACROSS AMERICA  WHEREAS, the national Wreaths Across America program honoring Veterans began in 2007 as an expansion of WHEREAS, the national Wreaths Across America mission is to Remember the Fallen, Honor Those Who Serve and Teach Our Children the Value of Freedom" with thel laying of Christmas wreaths on veterans graves on1 the WHEREAS, the national Wreaths Across America program honors over 900,000 veterans at over 1,1001 locations WHEREAS, the Wreaths Across America program in Ephrata is an outstanding example of veterans, our community'syouth, our Civil Air Patrol, and the public honoring our area's veterans; and WHEREAS, Ephrata's citizens owe a deep debt of gratitude to all who served, are serving and will serve in our NOW, THEREFORE BEI ITI RESOLVEDT THAT the City Council ofthe City of] Ephrata, Washington hereby proclaims Saturday Said Proclamation was thereupon declared to be passed by the Mayor and City Council of the City of Ephrata  the Worcester Wreaths program at Arlington National Cemetery; and  second or third Saturday of December of each year; and  with wreaths plaçed on veterans graves and at state capitols across America; and  Nation's Armed Forces.  18 DECEMBER 2021 as "Wreaths Across America in Ephrata".  this, the 1th day of DECEMBER 2021.  Bruce Reim MAYDR, CITY DF EPHRATA    EHHVD  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Administrator Leslie Trachsler, Finance Director November 18, 2021 Council Action  To: From: Date: Proceeding Type: Subject:  Acceptance of State Capital Grants Legislative History: December 1, 2021 N/A Council Motion  First Presentation: Second Presentation: Requested. Action:  Staff Report Summary: In early 2021, the City submitted two grant applications to the State Capital Budget Project Funds. Both applications were approved mid-summer - Library ReRoof  Project and ERC Renovations Project. Discussion/Analysis:  1. Library ReRoof Project = City was awarded $91,000 of which the Department of Commerce claimed 3% to cover administrative costs. This program requires a 50% match. The project is complete andi the total costs was $82,880making the total amount we can claim $41,439. All required documents have been submitted to execute the 2. ERC Renovations Project - City was awarded $621,000 of which the Department of Commerce claimed 2% to cover administrative costs. The net award is $608,580. The City has pledged to use $86,700 ofi its own funds on this project making the total project funding $695,280. All required documents have been submitted to execute the contract  contract.  and the contract has been received from Department of Commerce.  Page 1of2    Staff Recommendation:  1. Council authorize Administration to accept the grant award and execute contract with 2. Council authorize Administration to accept the grant award and execute contract with  Department of Commerce for Library ReRoof Project. Department of Commerce for ERCI Renovation Project.  Financial Implications: 1. $41,439forlibrary! Fund 2. $608,580 for ERC/Park Fund  Attachments A. B.  Award Letter from Department of Commerce forl Library ReRoof Project Award Letter from Department of Commerce for ERCI Renovations Project  Legal Review  Thet following documents are attached and: subject to legal review:  Date Reviewedi by Legal Counsel  Type of Document  Titlec of Document  N/A  Page2of2    STATE OF WASHINGTON DEPARTMENT OF COMMERCE  1011 Plum Street SE . PO Box 42525. Olympia, Washington 98504-2525 (360)725-4000  July 13, 2021 Mike Warren Ephrata Public Library 121 Alder Sts SW Ephrata, WA 98823 Dear Mike:  Congratulations. Governor Inslee recently signed the 2021-2023 State Capital Budget, whichi includes the approval of the Library Capital Improvement Program project, Ephrata Public Library Roof Replacement for $91,000.00." The Department of Commerce, which will administer the project, will retain three percent (up to a maximum of $50,000) to cover our administrative costs. Accordingly, your net Prior to receiving funds, your organization will need to fulfill the following requirements:  grant award willl be $88,270.00.  Provide documentation of your organization's financial ability to complete the project. All funds must be expended, raised, or secured by documented pledges or loans. This program requiresa For nonprofit grantees, any property relevant to the project must be owned or secured by a long- term lease that remains ine effect for a minimum of ten years following the final payment date. A lien on owned property is also required when receiving grants over $500,000. Prevailing wages must be paid for all construction labor costs incurred as of May 18, 2021. Review by the Washington State Department of Archaeology and Historic Preservation and any Your project may also need tO comply with the state's green buildings standards (RCW39.35D). Please complete the Contract Readiness Survey and LEED Certification form and submit as soon as possible. The contracting process is not initiated until a completed Contract Readiness Survey is Also attached is contracting guidelines to assist you with the process. If you have any questions or need additional information, please contact your Project Manager, Cathy Brockmann at 360-764-0209 or email  50% match to your grant amount.  affected Tribes (Governor's Executive Order 21-02).  submitted.  cathy.brockmannt ecommerce.wa.goy,  Sincerely,  Juawilum Tina Hochwender, Managing Director Community Assistance & Research Unit    STATE OF WASHINGTON DEPARTMENT OF COMMERCE  1011 Plum Street SE X PO Box 42525 ( Olympia, Washington 98504-2525 X (360)725-4000  June 24, 2021  Mike Warren City of Ephrata 121 Alder St. SW Ephrata, WA 98823 Dear Mike:  Congratulations. Governor Inslee recently signed the 2021-23 State Capital Budget, which includes ana appropriation of $621,000.00 for the Ephrata Rec Center Upgrade (Ephrata) Project. The Department of Commerce, which will administer the project, will retain two percent (upt to a maximum of $50,000) to cover our administrative costs. Accordingly, your net grant award will be $608,580.00. Prior to receiving funds, your organization will need to fulfill the following requirements:  Provide documentation of your organization's financial ability to complete the project. All funds from sources other than the state must be expended, raised, or secured by documented pledges For nonprofit grantees, any property relevant to the project must be owned or secured bya long-term lease that remains in effect for a minimum of ten years following the final payment date. Al lien on owned property is also required when receiving grants over $500,000. Prevailing wages must be paid for all construction labor costs incurred as of May 18, 2021. Review by the Washington State Department of Archaeology and Historic Preservation and any Your project may also need to comply with the state's green buildings standards (RCW 39.35D).  orl loans.  affected Tribes (Governor's Executive Order 21-02).  Please fill out the linked Contract Readiness Survey and submit at your earliest convenience. Also enclosed is a comprehensive set of contracting guidelines to assist you with the process. Ifyou have any questions or need additional information, please contact your Project Manager, Kari Sample,  at/360)764:3090: or karisample@commerce.wa.gov,  Sincerely, AK  Tony Hanson, Deputy Assistant Director    Local Government Division  Kari Sample PROGRAMMANAGER 1011 Plum Street PO Box 42525 Olympia, WA 98504 Cell: 360-764-3090  Community Capital Facilities I Washington State Department of Commerce  Email: kar.sample@commerce.wa.gov  Program' Website: tps/ww.commerce. wa.govlulding-ing-intrastructure/care/capital-facilities Work Schedule: Monday: Thursday 6:00 am to 4:30 pm wowccommercewa.goy I Facebook I Twitter I Linkedin I Subscribe  Email communications with state employees are public records and may be subject lo disclosure,  pursuant to Ch. 42.56 RCW.    EEEPHEAN  CITY OF EPHRATA STAFF REPORT Mayor and City Council, Mike Warren, City Manager November 23, 2021 Item for Council Action  To: From: Date: Proceeding Type: Subject:  Daniel Leavitt, Community Development Director  Park fees/ fee in lieu of land dedication Legislative History: November 17, 2021 December 1, 2021 Request for direction  First Presentation: Second Presentation Requested Action: Discussion  Ephrata Municipal Code 18.04.780 states that approval of all subdivisions located in either single-family of multt-residential zones is contingent on the subdivider's dedication of land as open space for a park or providing fees in lieu of land dedication. The purpose of the dedication or fee is to mitigate the adverse effects of development upon existing park and  recreational services. Background  On November 17, 2021, the City Council discussed the current park fee/fee in lieu of land dedication requirements for new subdivisions within the City of Ephrata. At the meeting, staff was directed to provide Council with information showing the fee in lieu as a percentage of residential land values for lots in or adjacent to the three newest subdivisions in Ephrata. Single-family lots in these areas range in assessed value between $23,500 and $44,000.  The table below shows the comparison between the different lot values.  Assessed lot value $23,500 $30,000 $33,500 $44,000  4% of value $940 $1,200 $1,340 $1,760  5% ofvalue $1,175 $1,500 $1,675 $2,200 Pagelof2  6% of value $1,350 $1,800 $2,010 $2,640    Staff reviewed the method for calculating park fees for various cities in eastern Washington and cities of similar size statewide and found jurisdictions that use 5% of the land value to determine the fee in lieu. Some cities use ai flat rate instead of a percentage of value. These rates range between $1,395 and 1,975 per lot. As previously stated, the last two major plats that were approved this year in Ephrata paid an average of $281 per lot in lieu of land  dedication.  Options for consideration  Option  Result  -Determine that the current method for At a future meeting, staff will provide City determining the fee in lieu of land dedication Council with a draft of proposed changes to for parks needs to be changed and direct the method for calculating the fee in lieu of staff to draft a code amendment for Council land dedication for parks. An increase in review. Council should determine ift the new fees will improve the City's ability to mitigate fee should be a flat rate or a percentage of for the impacts of residential development to -Determine that the current method for The method for calculating the fee in lieu of calculating the fee in lieu of land dedication land dedication for parks remains  land value.  the City'sp park and recreational services.  for parks does not need to be changed.  unchanged.  Staff Recommendations  1. Council should determine that the method for determining the fee in lieu of land 2. Council should determine ift the new fee should be a flat per-lot rate or be calculated 3. Council should direct staff to draft an amendment to EMC 18.04 based upon the new  dedication for parks needs to be changed. using a percentage of land value.  determined calculation method for Council tor review.  Page2of2    e :  CITYOF EPHRATA STAFF REPORT Mayor and City Council Mike Warren, City Administrator Leslie Trachsler, Finance Director November 23, 2021 Council Action  To: From: Date: Proceeding Type: Subject:  Contract Change Order for ERC Reroof Project  Legislative History: December 1, 2021 N/A Council approval  First Presentation: Second Presentation: Requested/ Action:  Staff Report Summary: While tearing the TPO membrane off the backside overhang on the ERC roof it was discovered that the decking and structural wood was rotten. Staff worked with our architect, DOH, on evaluating the damage and negotiating a change order with the contractor, MG Discussion/Analyss: Additional repair work consists of assisting City with repairing the existing deteriorated roof overhangs. Pulling back the membrane to provide access and repair fascia and soffits for new configuration. This brings the total contract price to $145,518.00. Staff Recommendation: Council approve and accept Change Order #2 with MG Wagner for ERC  Wagner CO., for the additional repair work.  Reroofing Project. Financial Implications: $8,358 Attachments A.  Change Order #2  Page eiof2    Legal Review  Thei following documents are attached and: subject to legal review:  Date Reviewedb by Legal Counsel  Type of Document  Titled of Document  N/A  Page 2of2    OWNER CONTRACTOR D FIELD OTHER  The DOH Associates, PS ARCHITECT ARCHITECTS and PLANNERS  CHANGE ORDER  PROJECT: TO (Contractor):  Ephrata Recreation Center Re-Roof MG Wagner Co., Inc. P.O. Box 9605 Yakima, WA! 98909  CHANGE ORDER #: 2 INITIATION DATE: 1/23/21 ARCHITECT'S! PROJECT #: 2005.2 CONTRACTI DATE: 7/15/2021  Yous are directed to make the following changes in this Contract:  1. Assist the owner in repairing of the existing deteriorated roof overhangs. Pull back membrane to provide  access andi repair fascia and soffits for new configuration.  Signature of the Contractor. indicates his agreement herewith, including any adjustment in the Contract Sum or Contract' Time, and constitutes a Full and Final Release of any and all claims for costo or damages arising out oft this Changei int the Work, including any knowno or potential 'impact" costs.  The original (Contract Sum) (Guaranteed Maximum Cost) was Net change by previously authorized Change Orders  $ 132,683.00 1,477.00 8,358.00 $ 145,518.00 $ -- 21 )Days.  The (Contract Sum) Gluarentesd-Maximumrebstprion tot this Change Order was The (Contract Sum) Guaranteed Maximum Cost) willl be Increased/teecreasedrtumchenged) Thenew (Contract Sum) EumramtyecMaximmemréuat/includling this Change Order willl be The Contract' Time willl be (increased) daasdMenchamgee, by Thel Date of Substantial Completion as of the date of this Change Order therefore is: November 24, 2021  by this Change Order  Authorized: City of Ephrata OWNER 121 Alder Stsw Address Ephrata, WAS 98823 BY_ DATE_  AGREED: MG Wagner Co. Inc. CONTRACTOR PO.1 Box 9605 Address Yakima, WA 98909  BY RAEMIEE DATE A-2-3-2)