AMMERVIE  TOWN OF SUMMERVILLE PARKS & RECREATION DEPARTMENT  "Creating Sense of Place Through Parks & Play"  à & TO: CC: FROM: DATE: RE:  3  Beth Messervy, Town Clerk Lisa Wallace, Town Administrator Amy Evans, Parks & Recreation Director  February 6, 2024  February Parks & Recreation Committee Minutes  The Parks & Recreation Committee met on Monday, February 5, 2024 in the Council Chambers oft the Town Hall Annex. Committee members Tiffany, Johnson-Wilson, Bob Jackson, and Aaron Brown participated in the meeting. The meeting was called to order at Ms.) Johnson-Wilson nominated Mr. Jackson to be the Committee Chairperson. A motion to accept the nomination was made by Ms. Johnson-Wilson (seconded by Mr. Jackson). Ms. Evans shared that shel had received a request to install ADA parking at Saul Alexander Playground. Ms. Evans met with the Street Department Manager and determined thati two spaces could bei installed ini front oft the horseshoe. Ms. Evans stated that ifa approved, this is an item that would bel budgeted for the next fiscal year. A motion to install thel handicap spaces was made by Mr. Brown (seconded by Ms. Johnson-Wilson). Motion passed Ms. Evans shared that funding was allocated for the design of the Cuthbert Community Centera and requested input onl how the committee members would like toj proceed. A motion to schedule a community input meeting was made by Mr. Brown (seconded by Ms. With: no other business to discuss, Mr. Brown made ai motion (seconded by Ms.) Johnson- Wilson) to adjourn. Motion passed unanimously and the meeting adjourned at 3:061 PM.  3:001 PM.  Motion passed unanimously.  unanimously.  Johnson-Wilson). Motion passed unanimously.  Sincerely, Amy Evans Parks & Recreation Director Town of Summerville    TOWN 7SUMMERVILLE, SC FINANCE COMMITTEE REPORT  February 5, 2024  The Finance Committee met on Monday, February 5, 2024. Present were Mayor Touchberry and Committee members Bob Jackson, Richard G. Waring, IV, Aaron Brown, Kima Garten-Schmidt, and Tiffany Johnson-Wilson. Also present were Town Administrator Lisa Wallace, Town Attorney G.W. Parker, and Town Clerk Beth Messervy. Other staff members, members of the press and members oft the public were duly notified. The meeting was held in Council Chambers on the third floor of the Annex  Building at 200 S. Main Street and livestreamed from the Town's web: site.  Welcome Financial Statements  Mayor Touchberry called the meeting to order at 3:32pm. She answered questions from the Finance Committee.  Presentation of Finance Director Rhonda Moore presented the. January 2024 financial statements. Miscellaneous Mr. Waring made ai motion, seconded by Mr. Jackson, to surplus and sell Streets  Department vehicle SM76, 2012 Komatsu Wheel Loader. The motion carried Mr. Brown made ai motion, seconded by Mr. Jackson, to authorize the' Town Administrator to enter into a contract with Cintas toj provide workforce solutions. Cintas was selected based on a cooperative purchasing contract Mr. Waring made ai motion, seconded by Mr.. Jackson, to authorize staff to execute a contract modification with Michael Baker for an amount not to exceed $33,700 for construction administration support for the Maple Street project through March 2025. Paid through Town'sl Roads Fund. Town Engineer Bonnie Miley explained that Michael Baker has already used 70% of their original budget for administration of thel North Maple Street project, and that this request from Michael Baker: is asking for additional funds to coveri more administration costs due to an extended construction completion date. Ms. Johnson-Wilson made ai motion, seconded by Mr. Jackson, to amend the original motion toi include the negotiation with the intent ofl lowering the $33,700 request with Michael Baker. Some discussion followed. The motion to amend carried unanimously. Mr. Jackson made a motion, seconded by Ms. Johnson-Wilson, tor make a second amendment to amend the original motion to change $33,7001 to $15,000 on the contract modification. The motion to amend to $15,000 failed 2- 4v with Mr. Jackson and Ms. Johnson-Wilson voting ini favor ofthe amendment. Some discussion followed. The original motion as amended toi include negotiations on the contract modification passed 5-1 with Mr. Jackson voting in Mr. Jackson made ai motion, seconded by Mr. Brown, to authorize staff to execute a contract modification with Michael Baker for an amount not to exceed $63,300 to revise construction plans and permitting applications associated with U.S. Hwy. 78 widening project within the Maple Street project boundaries. Paid through Town's Roads Fund. The motion carried unanimously.  unanimously.  through Omnia. The: motion carried unanimously.  opposition.    Finance Committee! Report February 5, 2024 Page 2 Executive Session Other Business N/A Adjourn  N/A  Mr. Waring made ai motion, seconded by Ms. Garten-Schmidt, to adjourn the meeting. The motion carried unanimously, and the meeting adjourned at 3:59pm.  Respextfillysubmited, PAPARY  Beth Messervy,    PLANNING AND DEVELOPMENT COMMITTEE  REPORT for February 5, 2024 3:00P PM  The Planning and Development Committee of Town Council met on February 5, 2024. The meeting was held int the Council Chambers of Town Hall, 200 S. Main Street, Summerville, SC. Committee members present included Richard Waring, Council District 4; and Bob Jackson, Council District 6. Staff members present included Jessi Shuler, AICP, Director of The meeting was called to order at 3:06 PMi immediately following the Parks and Recreation Committee meeting. The first order of business was the nomination and election oft the Committee Chairperson. Mr. Jackson made a motion to nominate Mr. Waring as Chair, and Mr. Waring made the second. The motion passed unanimously.  Planning and other Town staff.  Annexation:  Ms. Shuler then introduced the petition by Robert Norman & Cynthia Till Thomas to annex TMS# 136-07-02-005, located at 1223 Central Avenue, and totaling approximately 2 acres. Currently zoned R-1, Single-Family Residential, in Dorchester County and will be zoned N-B, Neighborhood Business, upon annexation into the Town of Summerville's municipal limits. (Council District1). She stated that thel Planning Commission held ap publich hearing and made ar recommendation for approval at their meeting on January 22, 2024. Ms. Shuler noted that this property was one property over from the property at 1223 Central Avenue that was just annexed and zoned N-B att the end of 2023, and 1225 Central Avenue was also annexed and zoned N-B several years ago. Mr. Jackson made a motion to recommend approval to full Council, and Mr. Waring made the  second. The motion passed unanimously.  Rezoning:  Ms. Shuler introduced and briefly explained the request to rezone TMS# 137-14-09-043, located at 114 Sasportas Lane, totaling approximately 0.766 acres, and owned by Mary and Raymond VonDohlen, from GR-2, General Residential (2 unitslacre), to GR-5, General Residential (5 unitslacre). (Council District 3). She stated that the Planning Commission held apublic hearing and made a recommendation for approval at their meeting on January 22, 2024. Mr. Waring askedi if anyone had expressed any concerns about the rezoning. Ms. Shuler responded that no public comment was provided at the public hearing, and staff has no major concerns with the request. Mr. Jackson questioned ift the rezoning would allowt them to build condos or townhomes, and Ms. Shuler confirmed that it would not, but it would allow the property to be subdivided in the future. Mr. Jackson made a motion to recommend approval to full Council, and Mr. Waring made the second. The motion Following no additional business or discussion, the meeting was adjourned at 3:09 PM on a motion by Mr. Jackson and a  passed unanimously. second by Mr. Waring. Respectfullys submitted, g-d4k Jessi Shuler, AICP Director of Planning  February 6, 2024    @  1847 MERVILLE  PUBLIC SAFETY COMMITTEE Minutes from February 5, 2024 Meeting  The meeting was called to order at 3:10pm by Aaron Brown. Committee member Kima Garten-Schmidt was also in attendance, as were Chief Doug Wright and Chief Brent Melcher. Press and public were duly notified. The meeting was livestreamed from the Town's web site. Ms. Garten-Schmidt made a motion, seconded by Mr. Brown, to appoint Mr. Brown as chair of Chief Wright gave an update on the Police Department, including a list of grants that they have applied for, the department's goal to maintain a high level of service to the citizens and to Chief Melcher gave an update on the Fire & Rescue Department, including January incident, Ms. Garten-Schmidt made a motion, seconded by Mr. Brown, to adjourn the meeting. The  the committee. The motion carried unanimously.  maintain a competitive edge ini the industry through compensation.  significant incidents, and upcoming events.  motion carried unanimously, and the meeting adjourned at 3:20pm.  Respectfully submitted,  Beth) Messervy, Town PAMAALRAAO    Mayor Russ Touchberry Council. Members: Bob. Jackson Aaron Brown Tiffany. Johnson-Wilson Kima Garten-Schmidt Richard G. Waring, IV  Town. Administrator Lisa Wallace Town Clerk Beth Messervy TownA Attorney G.W. Parker  FONNI IN    1847 ERVILLE  TOWN SUMMERVILLE  PUBLIC WORKS AND COMMITTEE ON WATER SUPPLY The Public Works and Committee on Water Supply met on Monday, February 5, 2024 in Council Chambers at 200 South Main Street. Kima Garten-Schmidt called the meeting to order at 3:21pm. Committee members Kima Garten-Schmidt, Richard G. Waring, IV, and Tiffany Johnson-Wilson were present, as well as Bonnie Miley, Interim Director of Public Works. The public and press were duly Item A: Mr. Waring made ai motion, seconded by Ms. Johnson-Wilson, to appoint Ms. Garten-Schmidt as Item B: Ms. Garten-Schmidt stated that shel had received concerns from residents in Brandymill that they do not have sidewalks in the neighborhood to get to the pool safely. Some discussion followed regarding the potential to install sidewalks, but Mr. Waring explained that there is no money ini the budget to do sO ift the Town is having to pay for it. Town Engineer Bonnie Miley stated that staff can look into a graded Item C: Ms. Miley stated that the Town has all of the slope permissions from property owners on Lee Street for a sidewalk except for one property owner's. She stated that she spoke with the design engineer, Item D: Ms. Miley explained that the $33,700 additional requested by Michael Baker on construction administration for the Maple Street Project is to cover man hour costs through the end of March 2025. Some discussion followed. No action was taken, as the item was listed on the Finance Committee Item E: Ms. Miley explained that the $63,300 additional requested by Michael Baker for construction costs is because the original plans drawn up for Maple Street project did not include the widening of Highway 78 at the intersection of78 and Maple. Some discussion followed. No action was taken, as the  February 5, 2024  notified, and thei meeting was livestreamed from the' Town's website. Chairperson oft the committee. The motion carried unanimously.  path on the side of the road instead ofas sidewalk.  and the engineer will look into a way tol build the sidewalk around this impediment.  agenda for further discussion and action.  item was listed ont the Finance Committee agenda for further discussion and action.    Mr. Waring made a motion, seconded by Ms. Johnson-Wilson to adjourn the meeting. The meeting  adjourned at 3:31pm with a unanimous vote.  Respectfully submitted, DAhMURS Beth Messervy, ToWwn Clerk