Suurrk  AGENDA  SUGARCREEK TOWNSHIP BOARD OF TRUSTEES  REGULAR MEETING Monday, September 16, 2024, 7:00 P.M.  REGULAR SESSION: 1. Call to Order 2. Roll Call 3. Pledge of Allegiance  4. ZC Case 02-2024: Request for Map Amendment from A-1 AgnculuraywPAC (Wilmington Pike Area Corridor Overlay) Districts to B-2 PUD (Residential Planned Unit DevelopmenoyWPAC (Wilmington Pike Area Corridor Overlay) Districts and Preliminary Development Plan Approval for aj proposed Sheetz estaurantconvenience store/fueling station.  -2024.09.16.01  Public hearing is formally opened Staff report on the text amendments Those wishing to speak in favor Those wishing to speak against Neutral parties wishing to speak Public hearing is closed Deliberation and decision  5. ZC Case 03-2024: Request for Final Development Plan Approval for the Feedwire Farm  subdivision, containing 801 lots -2024.09.16.02  Public hearing is formally opened Staff report on the text amendments Those wishing to speak in favor Those wishing to speak against Neutral parties wishing to speak Public hearing is closed Deliberation and decision  6. - Reports  A. Administrator B. Assistant Administratot/oning C. Fiscal Officer D. Fire E. Police F. Roads and Services G. Information Technology    H. Trustees  7. Public Comments - Limited to five minutes per person. Agenda related business only.  (Time cannot be yielded to another person.)  8. Old Business 9. Consent Agenda Items A. Payment ofBills B. Minutes  C. Transfer of Appropriations - 2024.09.16.03 D.A Accepting Amounts and Rates - 2024.09.16.04  E. Resignation ofFire Department Staff-I Noah Silo- 2024.09.16.05  10. Discussion Agenda Items  11. Public Comments - Limited to five: minutes per person. Township related business only.  (Time cannot be yielded to another person.)  12. Trustee/Staffl Discussion 13. Adjourn    Syurrgb  MEETING CONDUCT AND GUIDELINES  As Trustees of Sugarcreek' Township, we encourage residents to attend our Township Meetings. We appreciate you taking time out of your busy schedules to be aj part of your government in action. To help meetings move Thisisal Township Business meeting and is to be conducted: in aj professional, business-like manner. Itisi not our intention to embarrass or demean each other or any members of the audience. We will treat each other with courtesy and respect, and we ask for the same courtesy and respect from the audience. No one will get special Asap professional meeting should not go longer than an hour to an hour and al half, it is our intention to: stay within There willl be an Open Discussion at the end oft the agenda for the audience to give comments on Township issues. When you have a question or comment, please go to the microphone, state your name, and address and direct your question to the Trustees. Please try tol limit your comments to 3-51 minutes to allow everyone an opportunity We appreciate your input. We will not allow any personal attacks or any type of outbursts or profanity from the Ifyou have any personal comments that you would like to make to us as individuals, please feel free to call the Iti is our goal that meetings are productive and positive. We will do our best to conduct effective, professional  along in a positive manner, we. have established the following guidelines for our meetings:  treatment. These guidelines are for all ofus. ar reasonable time limit and follow the agenda.  tos speak. audience.  Township Administrative offices or allow us to set up a time to speak with you individually.  meetings. Thank you.  Sugarcreek Township Trustees    e  Suurrek  SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.09.16.01  INRB: ZC Case 02-2024: Request for Map Amendment from A-1 (AgricoulturalywPAC (Wilmington Pike Area Corridor Overlay) Districts to B-2 PUD (Residential Planned Unit DevelopmentyWPAC (Wilmington Pike Area Corridor Overlay) Districts and: Preliminary Development Plan Approval for aj proposed Sheetz estaurant/conventence store/fueling station. WHEREAS, a public hearing was. held by the Sugarcreek Township Zoning Commission on WHEREAS, Applicant, Skilken Gold Real Estate Development, is requesting a Map Amendment from A-1 (AgriculturalywPAC (Wilmington Pike Area Corridor Overlay) Districts to B-2 PUD (Residential Planned Unit DevelopmentyWPAC (Wilmington Pike Area Corridor Overlay) Districts and Preliminary Development Plan Approval for a proposed Sheetz WHEREAS, the subject property is 5980 Wilmington Pike, parcel 132000100020005100 and WHEREAS, the Greene County Regional Planning and Coordinating Commission recommended approval oft the applicant'si request during their. July meeting cycle; and WHEREAS, The Sugarcreek Township Zoning Commission held a Public Hearing on August 1. Final design shall be subject to approval of the Greene County Engineer's Office. The Final Devélopment Plan shall reflect any improvements deemed necessary to serve the 2. Final design shall be subject to approval of the Greene County Department of Sanitary 3. The applicant shall meet all federal, state, and local requirements and comply with recommendations from the SWCD and GCEO with respect to the drainage. 4. Final design shall be subject to approval of Sugarcreek Township Fire Department. 5. Miami Valley Drive will be extended to Access Drive "A" prior to the opening of the 6. Property Owner's Association documents must be submitted with an application for Final 7. Conforming elevations, landscaping, photometric and sign plans must be submitted with 8. The applicant shall be limited to a total of 40 parking spaces. Aisle widths serving two- 9. Details on the outdoor seating/café area will be reviewed and approved at the Final 10. Approval for the use/layout of the "Proposed Parcel" shall be handled through the PUD modification process (modified Preliminary, followed by an FDP process). 11.An evaluation of the primary access drive to make the turn into the drive-through lane  Tuesday, July 6, 2024 at 7:00 p.m. on the following application:  estaurant/convenience store/fueling station;  1320001000300130, containing 9.5520 acres; and  6,2 2024 and recommended approval subject to the following conditions:  subject site stemming from the' TIS.  Engineering.  business.  Development Plan approval.  an application for Final Development Plan approval. way traffic must meet the 24' standard. Development Plan stage.  easier to: navigate will be completed.    12. An evaluation of landscape not hardscape adjacent to the pick-up window will be 13.Landscaping around thet transformer and the air machine shown on1 thej plan willl be depicted on the landscaping plan submitted with the Final Development Plan application. NOWT THEREFORE, BE: IT RESOLVED, after the hearing the Board ofTrustees deliberated on the above application and passed a motion to approve the Map Amendment and to approve the Preliminary Development Plan asi requested by the applicant subject to conditions as recommended  completed.  by the Zoning Commission.  Marvin Moeller, Chairperson  Fred Cramer, Vice-Chairperson  Carolyn L. Destefani, Trustee  Richard J. Demko, Fiscal Officer    Suurreb  SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.09.16.02 subdivision, containing 80 lots.  INRE: ZC Case 03-2024: Request for Final Development Plan Approval for the Feedwire Farm WHEREAS, Applicant, Feedwire Farm JV, LLC is requesting Final Development Plan WHEREAS, the subject property is 3634 Feedwire Road, parcels 132000100130000300 and WHEREAS, The Sugarcreek Township Zoning Commission held a Public Hearing on September 4, 2024 and recommended approval of the applicant's request subject to the following 1. Final design shall be subject to approval ofthe Greene County Engineer's Office 2. Final design shall be subject to approval of the Greene County Department of Sanitary 3. The applicant shall meet all federal, state, and local requirements and comply with recommendations from the SWCD and GCEO with respect to the drainage plan developed. 4. Final design shall be subject to approval of Sugarcreek Township Fire Department. 5. Lots 16-21 shall be modified to allow for the hiker/biker trail, landscaping and mounding 6. The use ofvinyl and/or aluminum siding shall be prohibited. First floor brick/stone wraps and side entry garages will be required for all homes constructed within this development. Athird car attached front-facing "carriage" garage is permitted provided the garage door height is consistent with the garage door height oft the side entry garage. 7. Enclosed accessory buildings, privacy fences and above ground pools shall not be permitted to be constructed within the development. Pergolas constructed of materials complementing the main structure will bej permitted up toamaximum size of200SF. The HOA documents shall be updated to reflect this prohibition/allowance. 8. Minimum home sizes, as proposed by the developer (2000 for a ranch and 2400 SF fora 9. The same home plan will not be permitted to be constructed side by side. 10.All homes backing up to Feedwire Road will be single-story ranch 11.A public access easement shall be provided covering all multi-use path proposed in the 12. 4' black anodized aluminum fence shall be the only fence tol be utilized development wide. 13.. .Any encing/mounding/landscaping agreed upon by the developer and the property owners to the north shall be depicted on a revised landscaping plan. The maintenance responsibility for this fence shall be clearly established on the landscaping plan. 14. The builder shall be required to depict the trees within the no cut zone on each site plan 15. Site plans submitted for approval for each individual home must depict two trees to be planted in the front yard (not foundation landscape plantings). HOA documents shall be updated to require that these trees be maintained by individual homeowners.  Approval for the Feedwire Farm subdivision, containing 80 lots;  13200010013005300, 58.281 acres; and  conditions:  Engineering.  tol be located on an open space lot.  two-story) will be required.  homes. development.  submitted for approval for lots 1-16.    16.1 No trees shall be permitted to be removed from the identified no cut zone except the removal ofinvasive species, dead vegetation, etc. Any trees removed from the no cut: zone and any trees shown on the landscaping plan and approved site plans and subsequently removed due to damage, disease or for any other reason shall be replanted. Any tree larger than six caliper inches DBH removed shall be replaced with two one-and-a-half caliper inch DBH trees. Removals and replanting must be coordinated with the Zoning 18. The boulevard entrance open space area needs to be depicted as an open space lot with 19. The remains located in the cemetery on site shall be relocated off-site with a preference for 20. Any and all required approvals fort the relocation ofthei identified remains must be followed by the developer. The developer shall keep the township apprised of any work 21. Relocation of bodies shall be completed by the developer prior to any right-of-way 22. The hiker biker trail adjacent to Feedwire connecting to Deerfield Estates and Bellbrook Middle School shall bei installed at the beginning ofthe development (to be completed prior 23. Maintenance responsibility for the park area shall be clearly defined and included on the landscaping plan. Any final agreements with the Park District shall be provided 24. A bond shall be posted to ensure completion ofthe open space: improvements (landscaping, mounding, etc.) not inj place prior to the issuance oft the fifth Zoning Certificate. 25. No trees (private lots and open space lots) shall be permitted tol be placed within the right- of-way with the exception ofthe boulevard entrance and subject to condition #18. 26. Light fixture details for any lighting to be installed on site or off (on the Middle School property) must comply with Section 7.02 oft the Sugarcreek Township Zoning Resolution (12' maximum height from grade and full-cutoff fixture type required). 27.The Cluster Box Unit shalli include aj pull off area and lighting consistent with Section 7.02 (12' maximum height from grade and full-cutoff fixture type required). 28. To the extent possible, all public utilities shall be screened from public view. 29. The mounding along Feedwire Road shall be increased in height to be ai minimum of 4'in 30. Right-of-way shall be dedicated for a future roundabout at the Middle School entrance (southeast corner ofthe development site, an approximately a triangle of4 45' constituting 31. Developer shall appear before the Zoning Commission for final sign approval. NOWTHEREFORE, BE: ITI RESOLVED, after the hearing the Board ofTrustees deliberated on the above application and passed ai motion to approve the Map Amendment and to approve the Preliminary Development Plan as requested by the applicant subject to conditions: as recommended 1. Final design shall be: subject to approval of the Greene County Engineer's Office 2. Final design shall be subject to approval of the Greene County Department of Sanitary 3. The applicant shall meet all federal, state, and local requirements and comply with recommendations from the SWCD and GCEO with respect to the drainage plan developed.  Compliance Officer.  17.Installation of street signs shall be the responsibility oft the developer.  maintenance responsibility assigned to the HOA.  al Pioneer Cemetery.  occurring/approyals received.  dedication.  to the issuance of the fifth Zoning Certificate). (agreement in principle provided).  height up to 6' in height (and shall undulate).  approximately 0.023 acres).  by the Zoning Commission and amended:  Engineering.    4. Final design shall be subject to approval of Sugarcreek Township Fire Department. 5. The use of vinyl and/or aluminum siding shall be prohibited. First floor brick/stone wraps and side entry garages will be required for all homes constructed within this development. At third car attached front-facing carriage" garage is] permitted provided the garage door height is consistent with the garage door) height of the side entry garage. 6. Enclosed accessory buildings, privacy fences and above ground pools shall not be permitted to be constructed within the development. Pergolas constructed of materials complementing the main structure will bej permitted up to ai maximum size of200SF. The HOA documents shall be updated to reflect this prohibition/Allowance. 7. Minimum home sizes, as proposed by the developer (2000 for a ranch and 2400 SF fora 8. The same home plan will not be permitted to be constructed side by side. 9. All homes backing up to Feedwire Road will be single-story ranch 10.A public access easement shall be provided covering all multi-use path proposed in the 11.4'black anodized aluminum fence shall bet the only fence tol be utilized development wide. 12. Any tencing/moundinglandscaping agreed upon by the developer and the property owners to the north shall be depicted on a revised landscaping plan. The maintenance responsibility for this fence shall be clearly established on the landscaping plan. 13.The builder shall be required to depict the trees within the no cut zone on each site plan 14. Site plans submitted for approval for each individual home must depict two trees to be planted in the front yard (not foundation landscape plantings). HOA documents shall be updated to: require that these trees be maintained by individual homeowners. 15.No trees shall be permitted to be removed from the identified no cut zone except the removal ofinvasive species, dead vegetation, etc. Any trees removed from thei no cut zone and any trees shown on the landscaping plan and approved site plans and subsequently removed due to damage, disease or for any other reason shall be replanted. Any tree! larger than six caliper inches DBH removed shall be replaced with two one-and-a-half caliper inch DBH trees. Removals and replanting must be coordinated with the Zoning Compliance Officer. The HOA documents shall be updated to include this language. 17. The boulevard entrance open space area needs to be depicted as an open space lot with 18. The remains located ini the cemetery on site shall be relocated off-site with aj preference for 19. Any and all required approvals for ther relocation ofthei identified remains must! bei followed by the developer. The developer shall keep the township apprised of any work 20. Relocation of bodies shall be completed by the developer prior to any right-of-way 21." The hiker biker trail adjacent to Feedwire connecting to Deerfield Estates and Bellbrook Middle School shall bei installed att thel beginning ofti the development (to be completed prior 22. Maintenance responsibility for the park area shall be clearly defined and included on the landscàping plan. Any final agreements with the Park District shall be provided 23. Al bond shall bej posted to ensure completion ofthe open space improvements (landscaping, mounding, etc.) not inj place prior to the issuance oft the fifth Zoning Certificate.  two-story) will be required.  homes. development.  submitted for approval for lots 1-16.  16. Installation of street signs shall be the responsibility of the developer.  maintenance responsibility assigned to the HOA.  al Pioneer Cemetery.  occuring/approyals received.  dedication.  to the issuance oft the fifth Zoning Certificate). (agreement inj principle provided).    24. No trees (private lots and open space lots) shall be permitted to be placed within the right- of-way with the exception of the boulevard entrance and subject to condition #18. The 25.Light fixture details for any lighting to be installed on site or off (on the Middle School property) must comply with Section 7.02 oft the Sugarcreek Township Zoning Resolution (12' maximum height from grade and full-cutoff fixture type required). 26. The Cluster Box Unit shall includea aj pull off area and lighting consistent with Section 7.02 (12' maximum height from grade and full-cutoff fixture type required). 27. To the extent possible, all public utilities shall be screened from public view. 28. The mounding along Feedwire Road shall bei increased in height to be a minimum of 4'in 29. Right-of-way shall be dedicated for a future roundabout at the Middle School entrance (southeast corner of the development site, an approximately a triangle of 45' constituting 30. Developer shall appear before the Zoning Commission for final sign approval.  HOA documents shall be updated to include this language.  height up to 6' inl height (and shall undulate).  approximately 0.023 acres).  Marvin Moeller, Chairperson  Fred Cramer, Vice-Chairperson  Carolyn L. Destefani, Trustee  Richard J. Demko, Fiscal Officer    Serrk  Administrator's Report to the' Trustees September: 16, 2024  The following represents al brief update oft the activities, information, and issues which the Administration is  currently working on:  Meetings continue regarding the -675/Wilmington Pike Corridor project. The AER should be completed by October 11, 2024. Local share matching funds for the Congressional allocated money should be secured Met with a party interested inj purchasing the Sugar Valley Golf Club. Itis my understanding they are Bids for the Veterans Memorial are due by the end of this week with the bid opening to take place on Met with the Greene County Engineer and others toi formulate an acceptable plan for the replacement of one lane of Shellbark Drive, some curbing and gutter, and sidewalks due to a water leak. The repair work Met with Xenia and Bellbrook City managers to discuss the state of the Greene Central Dispatch Center. Attended an informative session at the Honda Battery Plant in. Jeffersonville as planned by Trustee  by month's end.  under contract with a closing date near year end.  September 23rd.  was scheduled to: start today. They are currently down 5 dispatchers.  Destefani and David Burrow oft thel Dayton Development Coalition.  Respectfully Submitted, 3 Barry P.Tiffany Township Administrator    1803 Suireb RE) Aa Oa-sued Cmaerily  Staff Report for the Sugarcreek Township Board ofTrustees  August 6, 2024 to September 13, 2024  The following is a snapshot oft the activities and areas ofresponsibility for the Sugarcreek Township Planning and Zoning Department. This report is prepared to keep the Board of Trustees informed and the citizens apprised of their Planning and Zoning Department. If further information or an explanation is needed, please contact Cara Tilford at 937-848-  8426.  Board ofZoning Appeals Activities:  August 22, 2024: Canceled September 26, 2024: Canceled  Zoning Commission Activities:  August 6, 2024 Zoning Commission Meeting Follow-Up:  ZC Case 02-2024: Applicant, Skilken Gold Real Estate Development is requesting a map amendment to the Sugarcreek Township Zoning Resolution to rezone 10.937 acres from A-1 (Agricultural)/B-2 (General Business)/WPAC (Wilmington Pike. Area Corridor Overlay) District to B- 2 PUD (General Business Planned Unit DevelopmenywPAC (Wilmington Pike Area Corridor Overlay) District. The subject parcel is 5980 Wilmington Pike, can be further identified by parcel numbers 132000100020005100 and 132000100030013000 is owned by Christ Evangelical United Brethren Church (9.5520 acres) and Hope United Methodist Church (1.3850 acres). The applicant is also requesting preliminary development plan approval under Article 5 of the Sugarcreek Township Zoning Resolution for a proposed Sheetz The Zoning Commission recommended approval of the map amendment and approval of the Preliminary PUD Plan. subject to conditions. This case will be considered by the Board of Trustees  estauranlconvenience store/fueling station.  on September 16, 2024.    September 3, 2024 Zoning Commission Meeting Follow-Up  ZC Case 03-2024: Applicant, Feedwire Farm JV,LLC, is requesting final development plan approval under Article 5 of the Sugarcreek Township Zoning Resolution for the proposed Feedwire Farm subdivision. The subject property is 3634 Feedwire Road, can be further identified by parcel numbers L32000100130000300 and 132000100130053800, contains approximately 58.2 acres and is owned by Feedwire Farm JV, LLC (39.932 acres) and RJ Real Estate Properties, LLC (18.349 acres). The subject property is located in the PUD-R (Residential Planned Unit  Development), District.  The Zoning Commission tables this case per the  applicant'sreques.  ZCCase 03-2024: Applicant, Feedwire Farm JV,LLC, is requesting final development plan approval under Article 5 of the Sugarcreek Township Zoning Resolution for the proposed Feedwire Farm subdivision. The subject property is 3634 Feedwire Road, can be further identified by parcel numbers 132000100130000300 and 1520001001303304, contains approximately 58.2 acres and is owned by Feedwire Farm JV, LLC (39.932 acres) and RJ Real Estate Properties, LLC (18.349 acres). The subject property is located in the PUD-R (Residential Planned Unit The Zoning Commission recommended approval of the Final PUD Plan subject to conditions. This case will be considered by  Development) District.  the Board of Trustees on September 16, 2024.  Meetings/Accomplishments:  Attended Zoning Commission Meeting on August 6, 2024 Met with developer to discuss land in the township on August 7, 2024 Attended call with National Fitness Campaign on August 7, 2024 Attended website update project kickoffi meeting on August 8, 2024 Met with business owner to discuss land ini the township on August 16, 2024 Attended Tax Incentive Review Committee Meeting at the Greene County Posted Veterans Memorial RFP on August 26, 2024 (also sent to paper) Attended Zoning Commission Meeting on September 3, 2024 Attended meeting with the Greene County Engineer's Office to discuss Shellbark Drive repairs (water line break caused damage to the roadway) on September 4, Met with IGS to discuss energy contract on September 9, 2024 Met with Tech Advisory to discuss cameras at the Public Safety Building/Station Met with Tech Advisors to discuss Cybersecurity Software and Services Grant on Met with contractor to discuss construction ofa fence on September 11, 2024  Auditor's Office on August 21,2024  2024  71 on September 10, 2024 September 10, 2024    Attended RPCC Technical Advisory Committee Meeting on September11,2024 Met with resident to discuss HOA covenants updates on September 12, 2024 Prepared and sent Zoning Commission Notices ofDecision (August and Prepared and sent Zoning Commission packets for the September 3, 2024 meeting Prepared and sent Legal and Public Notices for the September 3, 2024 Zoning Commission Meeting and the September 16, 2024 Trustee Meeting (ZC02-2024 Prepared and sent Trustee packets for the September 16, 2024 Trustee Meeting Prepared DTE2 23 to exempt the Veterans Memorial parcel (acquired in 2023) from taxation; will be filed with the Auditor's Office this week  September meetings)  and ZC03-2024)  (ZC02-2024 and ZC03-2024)    Se  Sugarcreek Township Trustees Report For September 16th, 2024  The following information is as snapshot of the activities and areas of responsibilities for Sugarcreek Township Fire Department. This report was generated on 09.16.2024 tol keep the Board ofTrustees informed oftheir Fire Department. If further information is needed, please contact Chief Buffenbarger at 937-848-7344. Trainings: (Note: Trainings are conducted via Zoom between fire stations whenever possible)  High Rise Operations Water Supply Trauma review Mental Health & First Responders AES electrical 101  Statistics: 2024Totals  EMS Responses: 757 (77.2%) Fire Responses: 224(22.8%) Total 981  MVC's 123 (12.5%) Cornerstone 96(9.8%)  Mutual Aid Given mumberofimeidents) *= 86  Fire= 51 EMS=41  Mutual aid given to department =( (43 - Bellbrook, 25- Spring Valley, 7 - Beavercreek, 6- Wash Twp.  1-F Fairborn, 2-Kettering, 2- Wayne Twp.) Mutual Aid Received mmmberofineidents) *= 60  Fire= 38 EMS=26  Mutual aid received from department (28- - Wash Twp, 29- - Bellbrook, 7-1 Beavercreek, 6-S Spring Valley, 2 - Wayne Twp, 3 - Xenia Twp., 5- Kettering, 1-1 Fairborn, 1-1 Riverside) *Note - On occasion we send/receive multiple M/A apparatus on an incident  Information: M72 front brakes replaçed  FM 70 vehicle had front brakes replaced, transmission flushed, and radiator flushed  Received an estimate for a water softener at Station 71  4398 Clyo Road I Sugarcreek, Ohio 45305 (P)937.848.7344 I (F) 937.848.5188 wSugarerekoHUs    Annual NFPA required hose testing is underway Annual NFPA pump testingi is being scheduled New mobile radio for FM 70 vehicle has been delivered Part-time FF/EMTI Noah Silo resigned Viking Heating & Air serviced Station 711 HVAC Station 71 cab seats repaired Status of] Issues the Fire Department is Addressing: Working on SHSP grant for six tornado sirens Capt. Rigsby remains on leave MDT on E71 needs serv  Fire Department Scheduled Events Attended: Greene County Fire Chiefs meeting Regional hazmat advisory board meeting Touch-A-Truck event at Sinclair's Clyo Rd. campus Caleigh's Place pre-school class visited Station 72 Lions Club Festival cleanup Girl Scouts fishing derby  Fiscal:  Asof Fire EMS Cell' Tower Fund  Final $3,459,660.00 $213,200.00 $27,068.58  Current Encumbrance  YTD  Unencumbered Balance $838,419.84 $49,060.72 $27,068.58 $914,549.14  YTD % Expenditures 66.216% 69.275% 0.00% 65.912%  September 9t, 2024 Appropriation Reserve for Expenditures  $339,531.41 2,308,757.37 $17,111.09 $149,197.31 $0.00 $356,642.50 $2,457,954.68  $0.00  Department Total $3,699,928.58  Projected Capital Needs:  Replace ATV-71 Bay Doors Station 71 Bay Doors Station 72 Training Prop Hose Testing Machine Thermal Imaging Camera $7,000 MDT for Fire Marshal Portable Radios Life Packs (Physio Control) $180,000  $45,000 $18,000 $30,000 $40,000 $5,000 $3,500 $120,000  Respectfully Submitted,  4398 Clyo Road I Sugarcreek, Ohio 45305 (P) 937.848.7344 I (F),937.848.5188 ySugarerekOHLUS    Doug Buffenbarger Fire Chief  4398 Clyo Road I Sugarcreek, Ohio 45305 (P) 937.848.7344 (F) 937.848.5188 wwSugaterekOHLUS    POLICE  Supmak  Michae/A. Brown Chiefofp Police  Trustee Report September 16, 2024  Training  Ins September, our officers will be training for the proficiency' firearms at the range.  No other classes scheduled for September.  Fiscal  Budget 2024 (Final Appropriation) Expenditures as of September 9, 2024  $3,176,775.00 $2,010,432.14 63% 74.7% 37% $2,122,211.40  %of Budget Used %0 of Budget Year Target for the end of September %0 of Budget Remaining  Cash Balance as of September 9, 2024  1Page    VENIS/APPFARANCES  On August 5th, Chief Brown attended the ribbon cutting at the football field. On August 14th, Chief Brown attended the PSISN Board Meeting.  On August 22nd, Chief Brown and Detective Stayer attended a class at the Centerville Police  Department.  On August 24th, Chief Brown was int the Lions Parade. On September 12th, chief Brown attended the Ministerial Luncheon,  Respertiulysubmites, wkn Michael A. Brown Chief of Police  2Page    Michael A. Brown Chlefo ofF Police  Sgf  Police Blotter  August 1, 2024  Business and house checks Community policing Crash report on Wilmington Pike Fraud report on Ferry Road Crash on Killian Court Theft report on Feedwire Road Traffic stops August 3, 2024  August 2, 2024  Welfare check on Clyo Road Crash report on Stewart Road  Emotional disturbed person on W. Reserve Street  August 4, 2024  An animal complaint on Wilmington Pike Theft arrest on Wilmington Pike Welfare check on Lower Bellbrook Road  August 5, 2024 August 6, 2024  Nothing to Report Community policing  Crash repot on Upper Bellbrook Road Domestic violence on Rose Lake Drive Welfare check on Acorn Drive Suspicious vehicle on Rose Lake Drive  August7,2024  Trafficstops  1/Page    August 8, 2024 August 9, 2024  Nothing to Report  Request of an officer on Surrey Trail Crash report on Upper Bellbrook Road Burglary on Bayberry Cove Drive Disturbance on Surrey Trail Solicitor on Wilmington Pike Request of an officer on Silverado Drive  August 10, 2024  August 11, 2024 Nothing to Report August 12, 2024  Crash report on Feedwire Road 911 Hang up on Seton Hill Drive Request of an officer on Clyo Road Theft report on Feedwire Road  August 13, 2024 Traffic stops  An animal complaint on Haines Road Theft report on Feedwire Road Unwanted subject on Upper Bellbrook Road Domestic dispute on Surrey Trail Crash report on Wilmington Pike Business and house checks Community policing Disturbance on' Wilmington Pike Crash report on Wimington-Dayton Road Theft report on Ferry Road  August 14, 2024  August 15, 2024  August 16, 2024  Request of an officer on Pepperwell Circle Crash report on Upper Bellbrook Road Welfare check on Oleva Drive Theft arrest on Wilmington Pike  2Page    August 17, 2024  Theft report on Feedwire Road Crash report Middle Run Road Crash report on E. Briggs Road Welfare check on Wilmington Pike Criminal damaging on Toll Gate Lane  August 18, 2024 Traffic: stops  Crash report on Feedwire Road Crash report on Reserve Blvd. Nothing to Report  August 19, 2024 August 20, 2024  Theft report on Feedwire Road Welfare Check on Middle Run Road Disturbance on Wilmington Pike  August 21, 2024 August 22, 2024  Nothing tol Report  Suspicious vehicle on Bugle Bluff Drive Burglary on Upper Bellbrook Road Found property on' W. Salinas Circle Theft arrest on Wilmington Pike Theft arrest on Wilmington Pike Suspicious vehiçle on Heritage Trace Drive  August 23, 2024  Traffic stops August 24, 2024  Parking violation on Cypress Pointe Drive Request of an officer on Amaryllis Drive Crash report on Feedwire Road Community policing Panhandling reported on Wilmington Pike  August 25, 2024  Business and house checks Community policing  Peace officer needed on N. Lakeman Drive  3Page    August 26, 2024 Traffic stops Bike patrol  Theft reported on Feedwire Road Intoxicated subject on' Wilmington Pike Crash report on Wimington-Dayton Road Suspicious vehicle on Brookdale Lane Welfare check on Wilmington Pike Crash report on Feedwire Road Fraud reporttaken on Silverado Drive Disturbance on N. Lakeman Drive  August 27, 2024  August 28, 2024  August 29, 2024 August 30, 2024  Nothing to Report  Request of an officer on Callalily Drive Crash report on Centerville Road Business checks August 31, 2024  Crash report on S. Alpha Bellbrook Road Crash report on Wilmington Pike Business and house checks daily Panhandling reported on Wilmington Pike  Traffic stops  4IPage    F  Staff Report for Sugarcreek Township Trustees September 16, 2024  The following information is a snapshot of the activities and areas of responsibilities for the  Sugarcreek Township Roads and Services Department.  Calls for Service:  There were no call outs for service in this time frame.  Accomplishments:  Dura Patched- Middle Run, River Edge Circle, Winding Brook, Fauber Mowed - Shop, Clyo, Center Point, Bike Path, Lakeman, Tollgate, Carpenter, LSC Signs- Moved Radar sign to Silverado, Center Point new center lane sign up Trimmed trees on LSC, Clear Brooke, Mcbee, Sugar Brook, Surrey Trail, Center  Picked up 50 ton of411 from Ernst  Point, Ferry  Picked up emulsion in Jasper and washed 9's from Melvin  Berm /Ditch work- Land Dr Changed radar batteries- X2 Land Dr- full depth road repair tol berm Installed water fountain at PD LSC- raised guardrail used 12 ton of chips and dust Ferry rd. - street sweep for painting East or Eden - Crack sealed Fixed belt on berm box Soaring Heights- filled potholes Street Sweeping- Ferry Darst- cleared out brush around signs Silvercreek picked up 58 ton of salt Picked up signs in right of way Picked up multiple dead animals  Respectfully, Justin Windsor  Assistant Director of Roads and Services    SUGARCREEK TOWNSHIP, GREENE COUNTY  9/13/2024 8:38:17 AM UAN v2024.2  Payment Listing 8/2/2024 to 9/12/2024  Payment Advice # Post Date  Transaction Date  Type  Vendor/Payee  Amount $3,005.96 $734.44 $8,379.56 $1,320.00 $112.81 $3,005.96 $2,291.89 $107.30 $1,144.69 $1,977.80 $207.29 $27.29 $116.28 $248.89 $109.19 $1,330.23 $40.00 $2,436.91 $570.00 $1,245.96 $78.00 $2,500.00  Status C C C o C o O C C C C C C C C C C C C C C C Page 1of8  1412-2024 08/02/2024 08/02/2024 CH 1490-2024 08/09/2024 08/09/2024 CH 1666-2024 08/30/2024 09/04/2024 CH Purpose: Employee HRA Charges & Navia Fees 1667-2024 09/05/2024 09/05/2024 CH Purpose: Admin- - UAN Fees- 4th QTR24 1675-2024 08/30/2024 09/06/2024 CH Purpose: Admin- August Bank Fees 1676-2024 09/09/2024 09/09/2024 CH Purpose: BWCPayment 1679-2024 09/12/2024 09/12/2024 CH 92855 08/02/2024 08/02/2024 AW 92856 08/02/2024 08/02/2024 AW Purpose: Police/Fire Fuel- Monthly 92857 08/02/2024 08/02/2024 AW Purpose: Roads Rapid Set Emulsion 92858 08/02/2024 08/02/2024 AW Purpose: Police Repair Car 105 92859 08/02/2024 08/02/2024 AW Purpose: Police Parts for Car 105 92860 08/02/2024 08/02/2024 AW 92861 08/02/2024 08/02/2024 AW 92862 08/02/2024 08/02/2024 AW Purpose: Police. -Toner & Plates 92863 08/02/2024 08/02/2024 AW 92864 08/02/2024 08/02/2024 AW Purpose: Fire Accountability Tags 92865 08/02/2024 08/02/2024 AW 92866 08/02/2024 08/02/2024 AW Purpose: Fire Zehring & Taylor Uniforms 92867 08/05/2024 08/05/2024 AW 92868 08/05/2024 08/05/2024 AW Purpose: Police Searches 92869 08/05/2024 08/05/2024 AW Purpose: Police Annuel Fee  BUREAU OF WORKERS' COMPENSATION HUNTINGTON NATIONAL BANK NAVIA BENEFIT SOLUTIONS, INC. Ohio Auditor of State HUNTINGTON NATIONAL BANK BUREAU OF WORKERS' COMPENSATION HUNTINGTON NATIONAL BANK CENTERPOINT ENERGY DUNCAN OIL COMPANY NORTHCOAST PRODUCTS MUFFLER BROTHERS ADVANCE/ AUTO PARTS CHARTER COMMUNICATIONS CHARTER COMMUNICATIONS ODP BUSINESS SOLUTIONS,LLC  Purpose: Worker's Comp Monthly Payment  Purpose: Admin/Roads/Police- Rocketlaw, Intuit QBook, USB Extension Cable, 6pk Legal Pad, Durapatcher, USPS,  Headphones, Battery & 5pk Flash Drive  Purpose: Admin/Roads/Police: Advert fort bids, office supplies, recurring monthly charges, FOt training, brush cutter  blades, durapatcher, water fountain  Purpose: Policel Fire Natural Gas PSB & Station 71 Monthly  Purpose: Admin/Roads Spectrum Buisness TV- Monthly Purpose: Police/Fire Station 71 Cable, PSB Cable, DID Blocking  CITI CARDS  Purpose: Fire- Camera, Supplies, UPS, Batteries, Flag, Ink, Brushes, Books  BERAN CUSTOMWOODWORANG. LLC FIRE APPARATUS SERVICE AND REPAIR, TROPHY SPORTS CENTER US BANK EQUIPMENT FINANCE TRANSUNION! RISK & ALTERNATIVE DATA  Purpose: Fire- Medic 72 lube, oil filter, repalced batteries/Endine 71 compartment door switch repair, asi &i install  guages/Ladder 72 repair compartment door switch  Purpose: Admin/RoadsPoicefFre Copier Fees Monthly  FLOCK SAFETY    SUCARCREKIOWASP, GREENE COUNTY  9/13/2024 8:38:17. AM UAN v2024.2  Payment Listing 8/2/2024 to 9/12/2024  Payment Advice # Post Date  Transaction Date  Type  Vendor/Payee  Amount $69.50 $2,190.00 $6,000.00 $1,542.79 $1,818.70 $1,080.00 $199.58 $125.00 $14,282.00 $620.73 $222.11 $2,047.54 $690.03 $58,900.24 $140.89 $508.00 $61.11 $150.00 $72,500.00 $579.72 $125.60 $728.90 $14.22 $11,139.11  Status C C C C C C C C C C C C C C C C C C C C C C C C Page 2 of8  92870 08/05/2024 08/05/2024 AW Purpose: Police Car 114 92871 08/05/2024 08/05/2024 AW Purpose: Admin Design for Veteran's Memorial 92874 08/06/2024 08/06/2024 AW Purpose: Police/Fire VPNI Bunble Line for Dispatch 92875 08/06/2024 08/06/2024 AW Purpose: Police/Fire Fuel 92876 08/06/2024 08/06/2024 AW 92877 08/06/2024 08/06/2024 AW Purpose: Fire Radio Programming 92878 08/06/2024 08/06/2024 AW Purpose: Fire- EMS Supplies 92879 08/06/2024 08/06/2024 AW Purpose: Fire - Dues 92880 08/06/2024 08/06/2024 AW Purpose: Fire- - Outfitting New Car 70 92881 08/06/2024 08/06/2024 AW Purpose: Roads- 448T TY1 Surf 92886 08/07/2024 08/07/2024 AW 92887 08/07/2024 08/07/2024 AW Purpose: Employer cost 92888 08/07/2024 08/07/2024 AW 92889 08/07/2024 08/07/2024 AW Purpose: Emplyeee/EmployerwVithho.dings 92890 08/07/2024 08/07/2024 AW Purpose: Police- Car 115 92891 08/07/2024 08/07/2024 AW Purpose: Police Car 115 92892 08/07/2024 08/07/2024 AW Purpose: Police copy stamp, envelopes 92893 08/07/2024 08/07/2024 AW Purpose: AdminoatsiPoicerre Postage Monthly 92894 08/07/2024 08/07/2024 AW Purpose: Police/Fire Dispatch Fees 92895 08/07/2024 08/07/2024 AW Purpose: Admin-Legal Notices 92896 08/07/2024 08/07/2024 AW Purpose: Admin/Roads Water/Sewer July Usage 92898 08/08/2024 08/08/2024 AW Purpose: Employer Conributions 92899 08/09/2024 08/09/2024 AW Purpose: Admin/Roads Adapter & Remote 92900 08/09/2024 08/09/2024 AW Purpose: Police LEADS Compliance  MUFFLER BROTHERS CHOICE ONE ENGINEERING Tyler Technologies, Inc. DUNCAN OIL COMPANY BREATHING AIR: SYSTEMS PARCOMMUNICATONS SERVICE, INC. HENRY SCHEIN, INC. OHIO FIRE CHIEF'S ASSOCIATION K.E. ROSE COMPANY VALLEY ASPHALT CORPORATION STANDARD INSURANCE COMPANY DENTAL CARE PLUS, INC. FIDELITY SECURITY LIFE INSURANCE CO. JEFFERSON HEALTH! PLAN MUFFLER BROTHERS CAPITAL TIRE, INC. ODP BUSINESS SOLUTIONS,LLC QUADIENT, INC. CITY OF XENIA AIM MEDIA MIDWEST  Purpose: Fire Maintenance on Air Cascades (both stations)  GREENE COUNTY SANITARY ENGINEER FIDELITY SECURITY LIFE INSURANCE CO.  SPECTRUM TECHADVISORS    SUCARCREKIOWASP, GREENE COUNTY  9/13/2024 8:38:17AM UAN v2024.2  Payment Listing 8/2/2024 to 9/12/2024  Payment Advice # Post Date  Transaction Date  Type  Vendor/Payee  Amount $1,934.93 $128.20 $320.32 $455.30 $221.45 $407.75 $12.62 $478.70 $1,258.79 $200.43 $547.79 $128.82 $570.47 $892.83 $35.90 $75.00 $42.87 $417.00 $1,168.50 $701.99 $1,235.00 $45,107.71  Status C C C C C C C C C C C C C C C o C C C C C C Page 3of8  92901 08/09/2024 08/09/2024 AW 92902 08/09/2024 08/09/2024 AW Purpose: Policel Fire Trash Monthly 92903 08/09/2024 08/09/2024 AW Purpose: Police- Car 112 Parts 92904 08/09/2024 08/09/2024 AW Purpose: Police Car 112 Service 92905 08/09/2024 08/09/2024 AW 92906 08/09/2024 08/09/2024 AW Purpose: Fire Uniforms 92907 08/09/2024 08/09/2024 AW Purpose: Fire Mini Bulbs 92908 08/09/2024 08/09/2024 AW 92909 08/14/2024 08/14/2024 AW Purpose: Roads - Fuel- Monthly 92910 08/14/2024 08/14/2024 AW 92911 08/14/2024 08/14/2024 AW 92912 08/14/2024 08/14/2024 AW 92913 08/14/2024 08/14/2024 AW Purpose: Police MDT's 92914 08/14/2024 08/14/2024 AW Purpose: Admin/Roads/Police/Fire Computer Rentals 92915 08/14/2024 08/14/2024 AW Purpose: Police D.Root Hardware 92916 08/14/2024 08/14/2024 AW Purpose: Police Car Wash 92917 08/14/2024 08/14/2024 AW Purpose: Fire- C Cyclinder Rental 92918 08/14/2024 08/14/2024 AW Purpose: Fire- -3 squeeges 92919 08/14/2024 08/14/2024 AW Purpose: Fire- pulse ox replacement for broken cord 92920 08/14/2024 08/14/2024 AW Purpose: Admin/Roads/PolicefFire. Spectrum Business 92921 08/14/2024 08/14/2024 AW Purpose: Police/Fire- -PSBI EPL, Dispatch EPL, PSBI Fiber 92922 08/15/2024 08/15/2024 AW Purpose: Police Equip New Police Cars  AES OHIO  Purpose: Police/Fire Station 71 Electric, RSB Electric, (Police) Electric Range. Monthly  RUMPKE CONSOLIDATED ADVANCE. AUTO PARTS MUFFLER BROTHERS PROONCALTECINOLDOES PHOENIX SAFETY OUTFITTERS O'REILLY. AUTOMOTIVE, INC. GREENE COUNTY SANITARY ENGINEER DUNCAN OIL COMPANY RUMPKE CONSOLIDATED AES OHIO  Purpose: Admin/Roads/Police/Fire  Phone Service  Purpose: Police/Fire- Station 71 Water/Sewer, PSB Water/Sewer Monthly  Purpose: Admin/Roads 4YD Dumpster Service - Monthly  Fire Station 71 Trash  Purpose: Admin/Roads Main Building, Quonset Hut, Traffice Signal Monthly Purpose: Admin- Copy Paper, Staples, Highlighters, Post its  ODP BUSINESS SOLUTIONS,LLC VERIZON WIRELESS DELLI FINANCIAL SERVICES HOME DEPOT CREDIT SERVICES WASHITD DEAN AIRGAS USA, LLC AMS SUPPLY STRYKER SALES, LLC CHARTER COMMUNICATIONS CHARTER COMMUNICATIONS K.E. ROSE COMPANY  Police Copy Paper, Wrist Key Rings    SUGARCREEK TOWNSHIP, GREENE COUNTY  9/13/2024 8:38:17 AM UAN v2024.2  Payment Listing 8/2/2024 to 9/12/2024  Payment Advice # Post Date  Transaction Date  Type  Vendor/Payee  Amount $129.14 $715.00 $1,103.53 $370.00 $1,539.00 $30.00 $91.75 $817.08 $40.00 $40.00 $40.00 $40.00 $60.00 $40.00 $40.00 $40.00 $60.00 $40.00 $40.00 $460.00 $760.00 $13,600.00 $959.01  Status C o C C O C C C C o C o C C C o o C O C C C O Page 4 of8  92923 08/15/2024 08/15/2024 AW Purpose: Roads #9 Limestone 92924 08/19/2024 08/19/2024 AW Purpose: Fire-s Satation 71 HVAC Repair 92925 08/19/2024 08/19/2024 AW Purpose: Police/Fire Fuel 92926 08/19/2024 08/19/2024 AW Purpose: Fire Door Repair 92927 08/19/2024 08/19/2024 AW 92928 08/19/2024 08/19/2024 AW Purpose: Fire Foam for Case 92929 08/19/2024 08/19/2024 AW Purpose: Fire- handles for squeeges 92930 08/19/2024 08/19/2024 AW Purpose: Police- Records jacket folders printed 92931 08/19/2024 08/19/2024 AW Purpose: Roads- Cell Phone Reimbursement- Monthly 92932 08/19/2024 08/19/2024 AW Purpose: Roads Cell Phone Reimbursement- -Monthly 92933 08/19/2024 08/19/2024 AW Purpose: Admin- Cell Phone Reimbursement- -Monthly 92934 08/19/2024 08/19/2024 AW Purpose: Admin- Cell Phone Reimbursement- Monthly 92935 08/19/2024 08/19/2024 AW Purpose: Roads Cell Phone Reimbursement- Monthly 92936 08/19/2024 08/19/2024 AW Purpose: Roads- Cell Phone Reimbursement- Monthly 92937 08/19/2024 08/19/2024 AW Purpose: Roads - Cell Phone Reimbursement- -Monthly 92938 08/19/2024 08/19/2024 AW Purpose: Admin- Cell Phone Reimbursement Monthly 92939 08/19/2024 08/19/2024 AW Purpose: Roads Cell Phone Reimbursement- Monthly 92940 08/19/2024 08/19/2024 AW Purpose: Roads Cell Phone Reimbursement. Monthly 92941 08/19/2024 08/19/2024 AW Purpose: Admin- Cell Phone Reimbursement- Monthly 92942 08/19/2024 08/19/2024 AW 92943 08/19/2024 08/19/2024 AW 92944 08/19/2024 08/19/2024 AW Purpose: Police- Annual Contract for Cameras 92946 08/21/2024 08/21/2024 AW  MELVIN STONE COMPANY VIKING HEATING DUNCAN OIL COMPANY DC DOOR COMPANY  FIRE APPARATUS SERVICE. AND REPAIR, BERAN CUSTOMWOODWORANG, LLC  Purpose: Fire-L-72 drain fittingr repair/E71 pump placking repair/E71 repair recirculating line/E71 tie rods & king  pins greased  AMS SUPPLY REMCO SYSTEMS, INC. TAYLOR STINSON RICHARD CIPRIANO RICHDEMKO MARVIN MOELLER JustinWindsor JOSHUA DARNELL IANTAMPLIN FRED CRAMER DALE OWENS CHASE MORGAN CAROLYNI L. DESTEFANI CARAT TILFORD BARRY TIFFANY FLOCK SAFETY ENERGY OPTIMIZERS, USA  Purpose: Admin- Cell Phonel Reimbursement & Car Allowance Monthly Purpose: Admin Cell Phone Reimbursement & Car Allowance Monthly    SUGARCREEK TOWNSHIP, GREENE COUNTY  9/13/2024 8:38:17 AM UAN v2024.2  Payment Listing 8/2/2024 to 9/12/2024  Payment Advice # Post Date  Transaction Date  Type  Vendor/Payee  Amount $39.88 $400.29 $323.36 $1,819.70 $1,408.44 $634.11 $1,600.00 $86,023.92 $488.00 $189,95 $134.90 $40.00 $40.00 $40.00 $40.00 $40.00 $40.00 $60.00 $995.00 $318.10 $684.09 $234.46 $5,100.00  Status C C C C C C C C C C C C C o o C o C C C C o o Page 50 of8  Purpose: Admin/Roads/PolcefFire. Energy Service Agreement- Monthly  92947 08/21/2024 08/21/2024 AW Purpose: Admin Paper Towels &TP 92948 08/21/2024 08/21/2024 AW Purpose: Fire- Billing Fees Monthly 92949 08/21/2024 08/21/2024 AW Purpose: Fire Medic 72 Cot Repair 92950 08/21/2024 08/21/2024 AW Purpose: Roads Rapid Set Emulsion 92951 08/21/2024 08/21/2024 AW Purpose: Police/Fire- Fuel- - Monthly 92952 08/21/2024 08/21/2024 AW Purpose: Fire-  MDT's- Monhtly 92957 08/21/2024 08/21/2024 AW Purpose: AdminRoadPlitce/Fie: Family Care Monthly 92958 08/22/2024 08/22/2024 AW Purpose: Roads Clearbrook Drive Paving 92959 08/22/2024 08/22/2024 AW Purpose: Police Support for Bodycams 92960 08/22/2024 08/22/2024 AW Purpose: Police Boots 92961 08/22/2024 08/22/2024 AW Purpose: Police Cups, Pens, Posti it Notes 92962 08/22/2024 08/22/2024 AW Purpose: Police Cell Phone Reimbursement- Monthly 92963 08/22/2024 08/22/2024 AW Purpose: Police Cell Phone Reimbursement- Monthly 92964 08/22/2024 08/22/2024 AW Purpose: Police Cell Phone Reimbursement- -Monthly 92965 08/22/2024 08/22/2024 AW Purpose: Police Cell Phone Reimbursement- Monthly 92966 08/22/2024 08/22/2024 AW Purpose: Police- Cell Phone Reimbursement- Monthly 92967 08/22/2024 08/22/2024 AW Purpose: Police Cell Phone Reimbursement- Monthly 92968 08/22/2024 08/22/2024 AW Purpose: Police Cell Phone Reimbursement Monthly 92969 08/22/2024 08/22/2024 AW Purpose: Police Officer Klark Training 92970 08/23/2024 08/23/2024 AW Purpose: Admin/Roads Business Cards & Envelopes 92971 08/23/2024 08/23/2024 AW Purpose: Roads Fuel- Monthly 92972 08/23/2024 08/23/2024 AW Purpose: Police Car 100 92973 08/23/2024 08/23/2024 AW  CITI CARDS  MEDICOUNT MANAGEMENT, INC. STRYKER SALES, LLC NORTHCOAST PRODUCTS DUNCAN OIL COMPANY AT&TMOBILITY  SUGARCREEK DIRECT FAMILY CARE JOHN R. JURGENSEN COMPANY TECH ADVISORS A. E. DAVID COMPANY ODP BUSINESS SOLUTIONS,LLC MARKV WHITE Paul Guerrero CRAIG BLACK TYLER MANTIA LESLEY STAYER DOUGI EVANS MICHAEL BROWN Defense Technology, LLC EVOLUTION CREATIVE SOLUTIONS DUNCAN OIL COMPANY MUFFLER BROTHERS TECHADVISORS    SUGARCREEK TOWNSHIP, GREENE COUNTY  9/13/2024 8:38:17. AM UAN v2024.2  Payment Listing 8/2/2024 to 9/12/2024  Payment Advice # Post Date  Transaction Date Spam & Virus Email Filtering  Type  Vendor/Payee  Amount $111.28 $136.68 $34.99 $1,560.00 $316.19 $1,147.00 $993.43 $278.00 $248.89 $216.84 $124.15 $100.00 $441.30 $71.45 $98.16 $1,591.18 $484.35 $621.72 $1,156.30 $661.39 $213.18 $1,500.00  Status O C o o O o C C o O O o 0 o O o o o o o o o Page 6of8  Purpose: AdminRoadsPoitefFire Managed Servicves Unlimited, Anti-Virus Services, Darkweb User Report&  92974 08/26/2024 08/26/2024 AW 92975 08/26/2024 08/26/2024 AW Purpose: Roads #9 Limestone 92977 08/27/2024 08/27/2024 AW Purpose: Roads-2,4-D ESTER LV41GAL 92978 08/27/2024 08/27/2024 AW Purpose: Fire. - Hydro Scba Bottles 92979 08/27/2024 08/27/2024 AW Purpose: Fire- EMS Supplies 92980 08/27/2024 08/27/2024 AW Purpose: Fire- Bay Door 1 Repair 92981 08/27/2024 08/27/2024 AW Purpose: Police/Fire Fuel- Monthly 92982 08/27/2024 08/27/2024 AW Purpose: Police/Fire VPN Install 92983 08/27/2024 08/27/2024 AW 92984 08/27/2024 08/27/2024 AW Purpose: Police toner & drum unit for LEADS printer 92985 08/27/2024 08/27/2024 AW Purpose: Police supplies for office & cars 92986 08/27/2024 08/27/2024 AW Purpose: Police Access Fee Monthly 92987 08/30/2024 08/30/2024 AW Purpose: Fire Tignor Uniforms 92988 08/30/2024 08/30/2024 AW Purpose: Roads Business Cards 92990 09/04/2024 09/04/2024 AW Purpose: Service Fuel Filter 92991 09/04/2024 09/04/2024 AW Purpose: Police/Fire- Electric-Monthly 92992 09/04/2024 09/04/2024 AW Purpose: Admin/Roads Electric- Monthly 92993 09/04/2024 09/04/2024 AW Purpose: Roads 448 TY1 Surf 92994 09/04/2024 09/04/2024 AW Purpose: Roads Rapid Set Emulsion 92997 09/04/2024 09/04/2024 AW Purpose: employer contribution 92998 09/04/2024 09/04/2024 AW Purpose: employer contribution 92999 09/05/2024 09/05/2024 AW Purpose: Roads- Removal of Dead Ash Tree  CHARTER COMMUNICATIONS MELVIN STONE COMPANY JOHN DEERE FINANCIAL MEGACITY FIRE PROTECTION HENRY SCHEIN, INC. DC DOOR COMPANY DUNCAN OIL COMPANY TECH ADVISORS CHARTER COMMUNICATIONS ODP BUSINESS SOLUTIONS,LLC CAPITAL ONE TREASURER OF STATE PHOENIX SAFETY OUTFITTERS EVOLUTION CREATIVE SOLUTIONS ORELYAUTOMOTIVE, INC.  Purpose: Admin/Roads Spectrum Business TV- Monthly  Purpose: Police/Fire- DID number block, cable psb, cable station 71 Monthly  Police- Wiper Blades  AES OHIO AESOHIO  VALLEY, ASPHALT CORPORATION NORTHCOAST PRODUCTS  FIDELITY SECURITY LIFE INSURANCE CO. STANDARD INSURANCE COMPANY ROGERS TREE SERVICE    SUGARCREEK TOWNSHIP, GREENE COUNTY  9/13/2024 8:38:17 AM UAN v2024.2  Payment Listing 8/2/2024 to 9/12/2024  Payment Advice* # Post Date  Transaction Date  Type  Vendor/Payee  Amount $1,750.00 $1,714.92 $635.15 $150.13 $2,086.13 $1,318.74 $200.30 $150.59 $103.28 $9,555.00 $150.00 $45.00 $1,095.78 $119.80 $63,148.21 $120.82 $14.22 $2,033.20 $50.00 $834.00 $132.00 $38.88 $1,080.26  Status o o O 0 o O O O O O o o O O 0 O o o o o O o o Page 7of8  93000 09/05/2024 09/05/2024 AW Purpose: Admin Bidding for Veteran's Memorial 93001 09/05/2024 09/05/2024 AW Purpose: Admin/Roads/Police/Fire- - Family Care Monthly 93002 09/05/2024 09/05/2024 AW Purpose: Fire-backboards, gloves, collars, fluids 93003 09/05/2024 09/05/2024 AW Purpose: Police/Fire Natural Gas Monhtly 93004 09/05/2024 09/05/2024 AW Purpose: Fire - 100,000 mile service 93005 09/05/2024 09/05/2024 AW Purpose: Police/Fire Fuel- Monthly 93006 09/05/2024 09/05/2024 AW Purpose: Fire Sation 71 Filters 93007 09/06/2024 09/06/2024 AW 93008 09/06/2024 09/06/2024 AW 93009 09/06/2024 09/06/2024 AW 93010 09/06/2024 09/06/2024 AW Purpose: AdminvRoadsPoiceFre - Postage 93011 09/06/2024 09/06/2024 AW Purpose: Fire-F Reaplacement of Cheif 72 Rear Decais 93012 09/06/2024 09/06/2024 AW Purpose: AdminRoadsPolcefFire Copier fees Monthly 93013 09/06/2024 09/06/2024 AW Purpose: Police- Searches- Monthly 93014 09/10/2024 09/10/2024 AW Purpose: Health Plan 93015 09/10/2024 09/10/2024 AW Purpose: Admin/Roads Water/Sewer Monthly 93016 09/10/2024 09/10/2024 AW Purpose: Admin/Roads Digital Adapter & Remote Rental- Monthly 93018 09/12/2024 09/12/2024 AW Purpose: AdminRoads/PolicefFie. Dental Insurance Monthly 93019 09/12/2024 09/12/2024 AW Purpose: Police Pest Control. Annual Treatment 93020 09/12/2024 09/12/2024 AW Purpose: Police LEADS certified 93021 09/12/2024 09/12/2024 AW Purpose: Police Tire 93022 09/12/2024 09/12/2024 AW Purpose: Police Tire 93023 09/12/2024 09/12/2024 AW Purpose: Police- Vest  CHOICE ONE ENGINEERING SUGARCREEK DIRECT FAMILY CARE HENRY SCHEIN, INC. CENTERPOINTI ENERGY GATEWAY. AUTO CLINIC DUNCAN OIL COMPANY VIKING HEATING  ODP BUSINESS SOLUTIONS,LLC LOWE'S COMPANIES INC. TECH ADVISORS QUADIENT FINANCE USA, INC. DANCO LETTERING US BANK EQUIPMENT FINANCE TRANSUNION RISK & ALTERNATIVE DATA JEFFERSON HEALTH PLAN GREENE COUNTY SANITARY ENGINEER  Purpose: Police- paper clips, tape, binders, toner  Purpose: Roads/Police/Fire hose clamp,misc parts for water fountian, TV mount & hardware Purpose: AdminvRoadsPolitefFire Monthly Subscription (2187.00 from August & 7368.001 from September)  SPECTRUM Sun Life  BUGS-OR-US PEST CONTROL TECH ADVISORS CAPITALTIRE, INC. MUFFLER BROTHERS A. E. DAVID COMPANY    SUGARCREEK TOWNSHIP, GREENE COUNTY  9/13/2024 8:38:17 AM UAN v2024,2  Payment Listing 8/2/2024 to 9/12/2024  Payment Advice # Post Date  Transaction Date  Type  Vendor/Payee  Amount $110.92 $483,561.11 $0.00 $483,561.11  Status 0  93024 09/12/2024 09/12/2024 AW  RUMPKE CONSOLIDATED  Purpose: Admin/Roads 4YD Dumpster Service Monthly  Total Payments: Total Conversion Vouchers: Total Less Conversion Vouchers:  Type: AM- Accounting Manual Warrant, AW- Accounting' Warrant, IM- Investment Manual Warrant, IW- Investment Warrant, PM- Payroll Manual Warrant, PR- Payroll Warrant, RW- Reduction of Receipt' Warrant, SW- Skipped' Warrant, WH- Withholding Warrant, WM- Withholding Manual, WS Special' Warrant, CH- Electronic Payment Advice, IL- Investment Loss, EP- Payroll EFTI Voucher, CV- Payroll Conversion' Voucher, SV- Payroll Special Voucher, EW- Withholding) Voucher, POS ADJ- Positive Adjustment, NEG ADJ  Negative Adjustment, POS REAL Positive Reallocation, NEG REAL Negativel Reallocation  Status: 0- Outstanding, C- Cleared, V- Voided, B- Batch  Asterisked amounts are not included in report totals. These transactions occurred outside ther reported date range buta are listed for  reference.  Page 8 of8    The Board ofTrustees of Sugarcreek Township, Greene County, Ohio, in Regular Session on  August 5, 2024, at' 7:00 PM.  1)) Mr. Moeller called the session to order at 7:05 pm.  2) Mr. Demko called the roll with Board Members, Mr. Moeller, Mr. Cramer, and Mrs. Destefani in: attendance. Also, in attendance were Barry Tiffany, ChiefDoug Buffenbarger, ChiefMike Brown,  and Nancy Conard.  3). All in attendance stood for the Pledge of Allegiance.  4) Promotions - Fire Department Staff-] Kevin Zehring to Captain - 2024.08.05.01 and Josh Taylor Mr. Moeller made ai motion to accept the promotion of Kevin Zehring to Captain. Mrs. Destefani  tol Lieutenant - 2024.08.05.02  seconded.  Mr. Cramer- Yes Mr. Moeller-Yes Mrs. Destefani- - Yes  Mr. Cramer made ai motion to accept the promotion of. Josh Taylor to Lieutenant. Mrs. Destefani  seconded.  Mr. Moller- Yes Mr. Cramer-Yes Mrs. Destefani-Yes  5) Presentation of Proclamation - Recognition of Life Saving Efforts - Paige Sellers  6) Reports Administration  Mr. Tiffany had nothing to add tol his report. Mr. Moeller noticed several important meetings scheduled in August regarding I-675. Mr. Cramer noted that the meetings will be held on Wednesday, August 7w at 10am with Mike Turner's office and on August 22nd at 9:30am at the Woodburn Library organized by Tom Young, the state representative ofN Montgomery County. Mr. Cramer further noted that he and Mrs. Destefani would be out oftown and asked Mr. Moellerto: attend on! behalfofthe township. Mrs. Destefani inquired about the meeting with the pond broker. Mr. Tiffany noted that ODNR classifies the pond as a dam due to its height and ability to hold back water and pointed out several costly repairs. Mr. Tiffany consulted with Choice One Engineering, who proposed lowering thel hilll by 7inches, pushing the material into the pond and reclassifying the dam as a detention basin taking it out ofODNR's jurisdiction permanently. Mr. Moeller noted the Feedwire Farms project has been delayed again due to the traffic study not being completed. Mrs. Tilford noted that the traffic study is done, and traffic volumes have been approved. We are now waiting for the county to approve the recommendations for improvements and right-of-way dedications. Mr. Cramer inquired about the status oft the signs. Mrs. Tilford answered that all the estimates have been around $70,000 and wonders ifv we should redesign the sign tos something  simpler, perhaps without a message board.    Zoning  Mrs. Tilford had nothing to add to! her report. Mrs. Tilford mentioned Sheetz will be on the agenda for  the Zoning Commission meeting tomorrow evening.  Fiscal Officer  Mr. Demko had nothing to add to his report. Mr. Demko pointed out that the collection fees for the tax ChiefE Buffenbarger had nothing to add to his report. Mr. Moller inquired about the mutual aid call to Riverside. ChiefBuffenbarger noted that yes, they did respond to an abandoned house fire in) Riverside. Mr. Moller also inquired about the price oft the Life Pack patrol units. ChiefBuffenbarger clarified that the price listed was for 3Life Packs. Mr. Crameri inquired ift the boat was sold. Chief] Buffenbarger  revenue this half was higher than budgeted due to the police levy.  Fire  answered yes, the boat has been sold and picked up.  Police  Chief Brown had nothing to add tol his report. Mr. Tiffany noted that the police department receiveda reimbursement check of$119.181 for overtime related to the eclipse. Mr. Moller noted the numberofauto accidents on Wilmington Pike andi inquired ifthey were north or south of7 725 and ifther number ofmajor auto accidents have increased. Chief Brown noted that the auto accidents are equally on both sides of  725 and there has been no significant increase in major auto accidents.  Roads and Service  Mr. Windsor had nothing to add to his report. Mr. Tiffany noted that crack sealing was completed at several locations last week. Because we did not have signs up, did not use sand, and did not close the road, a women's tires were covered with tar when she drove through it andi is asking the township to  replace her tires. Information Technology  Mr. Tiffany had nothing to add tol his report. Mr. Tiffany noted that LEADS compliance upgrades for the police department have been completed. Chief Brown confirmed that the upgrade was completed noting that this was part oft thel LEADS audit, and they mandated several online security enhancements. Mrs. Destefani mentioned that she attended the Ham Radio anniversary celebration and learned about their operations, attended the Last Stop Park Board meeting where they appointed Dr. Crane as a park board commissioner and plans to attend the park board meeting in September. Mrs. Destefani also mentioned attending the Ohio Veterans Conference.. After learning about the Ohiol Military Hall ofl Fame, which honors military valor, Mrs. Destefani feels Mr. Martin, al Bronze Star recipient, might be a strong Mr. Cramer mentioned he and Mr. Tiffany willl bej participating in the Chamber of Commerce golf outing on August gth andi thet trustees attended the Bellbrook track ribbon-cutting earlier today. Mr. Cramernoted upcoming advents include the Airl Force Museum meeting, the Honda Battery Tour, and the' Wilmington Pike Project meeting. Mr. Cramer and Mr. Tiffany will be attending a meeting at Mike Turners office Mr. Moller mentioned that he attended thel Miami Valley Regional Planning Board where they approved $1.5r million for the installation ofelectric vehicle charging stations across various counties through grant  Trustees  candidate but is unsure oft the nominating process.  with Centerville and Greene County Engineer representatives.  funding. 7) Public Comments None    8) Old Business None  9) Consent Agenda Items A. Payment ofBills B. Minutes  C.Authorization' Termination of Property Tax Exemption Granted Pursuant to Section 5709.73 of the E. Amend the Text oft the Zoning Resolution and Transmit a Copy to the Zoning Commission to  Ohio Revised Code- -2 2024.08.05.03 D. Transfer of Appropriations - 2024.08.05.04 Prohibit Trees in thel PMOrwy-20A0A.SS  RESOLUTION NO. 2024.08.05.01  INI RE: Promotion to Full-Time Captain Position for Lieutenant Kevin Zehring.  WHEREAS, the continuing need exists to maintain proper staffing within the Sugarcreek WHEREAS, a vacancy exists within the classification of] Full-Time Captain; and, WHEREAS, promotional testing was completed with Lt. Zehring receiving top placement WHEREAS, ChiefDouglas Buffenbarger requests Lt. Kevin Zehring be promoted from his  Township Fire Department; and,  among candidates; and,  current position ofFull-Time Lieutenant to a Full-Time Captain position.  NOW THEREFORE, BE ITI RESOLVED, that this Board ofTrustees approves the promotion ofLt. Kevin Zehring to the position of] Full-Time Captain.  FURTHER BE IT RESOLVED, that this position shall have the effective date of August  5,2024, and is conditional in accordance to the Memorandum ofUnderstanding.  RESOLUTION NO. 2024.08.05.02  INI RE: Promotion to Full-Time Lieutenant Position for Firefighter/Paramedic Josh Taylor.  WHEREAS, the continuing need exists to maintain proper staffing within the Sugarcreek  Township Fire Department; and,    WHEREAS, a vacancy exists within the classification ofFull-Time Lieutenant; and, WHEREAS, promotional testing was completed with Josh Taylorreceiving top placement WHEREAS, ChiefDouglas Buffenbarger requests Josh Taylor be promoted from his current position ofFull-Time Firefighter/Paramedic to a Full-Time Lieutenant position.  among candidates; and,  NOWTHEREFORE, BE IT RESOLVED, that this Board ofTrustees approves the  promotion of. Josh Taylor to the position ofFull-Time Lieutenant.  FURTHER BE IT RESOLVED, that this position shall have the effective date of August  5,2024, and is conditional in accordance to the Memorandum ofUnderstanding.  RESOLUTION NO. 2024.08.05.03 5709.73 oft the Ohio Revised Code  INRE: Authorizing Termination of Property Tax Exemption Granted Pursuant to Section  WHEREAS, this Board ofTownship Trustees (the "Board") ofs Sugarcreek Township (the Township"), Greene County, Ohio previously adopted Resolution No. 2016-11-02-01 on November 2, 2016, attached hereto as Exhibit A, which intended to terminate a property tax exemption granted pursuant to Section 5709.73 of the Ohio Revised Code; and,  WHEREAS, as set forth in Resolution No. 2016-11-02-01, the Board previously adopted Resolution No. 2006-04-20-01 on April 20, 2006, attached to Exhibit A, which declared certain improvements to parcels of real property located in Sugarcreek Township to be a public purpose under Section 5709.73 of the Ohio Revised code and exempted seventy-five percent of such improvements from taxation for a period oft ten years commencing January 1,2 2010; and,  WHEREAS, the State Tax Commissioner previously approved the exemption applications WHEREAS, pursuant to Section 5709.74 oft the Ohio Revised Code the Township required owners of those exempted parcels to make service payments in lieu of taxes from seventy-five percent of the increases in value of the property after the date of Resolution No. 2006-04-20-01;  filed with response to such parcels; and  and    WHEREAS, pursuant to Section 5709.75 of the Ohio Revised Code the' Township created the Sugarcreek Township Public Improvement Tax Increment Equivalent Fund (the "TIF Fund")  into which the service payments are deposited; and  WHEREAS, pursuant to Section 5709.73 of the Ohio Revised Code the Township issued its $1,500,000 Tax Increment Revenue Note (Clyo Road Project) dated May 16, 2006 (the "2006  Notes"), which 2006 were paid offi in May 2007; and  WHEREAS, the Township issued its $650,000 Certificates of Participation (Sugarcreek Township Clyo Road Improvement Project) on June 23, 2009, which were refinanced with the Township's5470,00Cemtifcatsofhariceppation(Sugarereek Township Clyo Road Improvement Project) on June 22, 2010 which were refinanced with the Township's $560,000 Certificates of Participation (Sugarcreek Township Clyo Road Improvement Project) on May 31,2012 (the"2012  Obligations"); and  WHEREAS, the 2012 Obligations have been paid in full and are no longer outstanding; WHEREAS, on May 26, 2006, annexation proceedings were commenced by certain property owners to annex certain ofthe exempted parcels included in the exhibits tol Exhibit. Ai into  and  the City of Centerville, Ohio (the "City"); and  WHEREAS, those parcels had been annexed into the City; and  WHEREAS, the Township and the City had been parties to legal matters involving such WHEREAS, as part of the settlement agreement for those legal matters, the Township had agreed to terminate the property tax exemption granted pursuant to Resolution No. 20604-20-01 and Section 5709.73 of the Ohio Revised Code for certain parcels identified on Exhibit C of  annexation; and  Resolution No. 2016-11-02-013; and  WHEREAS, on November 2, 2016, the Township adopted Resolution No. 2016-11-02-01, WHEREAS, it was just recently discovered that the parcel numbers referenced in Resolution No. 2016-11-02-01 had changed due to subsequent replating ofthe annexed property, and as such the parcels for the Cornerstone Park, identified as parcel numbers set out in Exhibit B,  Exhibit A, intending to rescind Resolution No. 2006-04-20-01; and  were not released from the TIF exemption; and  WHEREAS, as a result of such parcel number changes, both the Township, and subsequently, the County failed to accurately account for the termination of the property tax exemption granted to certain parcels intended to be released, which for all intents and purposes  has been treated as having been released by the County Auditor; and    WHEREAS, it was always the intent of the Township after the settlement of the litigation to rescind the TIF as to all of the City annexed property,including the Cornerstone Park; and WHEREAS, the Township with this resolution intends to abide by the Settlement Agreement and record the termination as to the correct parcels, which include the Cornerstone Park, in order to remove such designation as to the updated parcel numbers; and  WHEREAS, the parcels that should have been included to be released are set forth on NOW THEREFORE BE IT RESOLVED by the Board of Trustees of Sugarcreek SECTION 1. That this Board hereby already determined that it was ini the best interests of the Township, its constituents and the property owners of the parcels set forth on the attachments to Exhibit. A to terminate the property tax exemption granted pursuant to Resolution No. 2006-04- 20-01 and Section 5709.73 of the Ohio Revised Code for those properties set forth originally on Exhibit C to said Resolution, which was previously adopted by Resolution No. 2016-11-02-01,  Exhibit B, attached and incorporated herein. Township, Greene County, Ohio:  which should have included the parcels set forth on Exhibit B.  SECTION2. That the Fiscal Officeri is hereby authorized and directed to notify the Greene County Auditor and the State Tax Commissioner that such exemptions should have been  terminated for the identified parcels immediately.  SECTION 3. That the Fiscal Officer is further authorized and directed to give notice of the termination of such real property tax exemptions to the affected property owners and the  Sugarcreek Local School District.  SECTION4 4. That the Fiscal Officer is hereby directed to forward a certified copy oft this SECTION 5. That it is found and determined that all formal actions for this Board concerning and relating to the adoption ofthis Resolution were adopted in an open meeting at this Board, and that all deliberations of this Board and or any of its committees that resulted in such  Resolution to the Greene County Auditor.  formal action were in meetings open to the public, in compliance with the law.  Section 6. That this resolution shall take effect at the earliest date permitted by law.  TRANSFER OF APPROPRIATIONS RESOLUTION #: 2024.08.05.04  Debt Fund Number 1000-110-190  Account Name Other-s Salaries  Credit Fund Number 1000-110-314  Account Name General - Tax collection Fees  Amount $142.85    2031-330-190 Other Salaries  2031-330-314 2081-210-314  Roads - Tax collection Fees Police - Tax collection Fees  $26.37 $5,552.26  2081-210-360  Contracted Services Dispatch  Explanation ofTransfer(s): Property tax fees were higher than budgeted.  RESOLUTION NO. 2024.08.05.05  IN: RE: Resolution to Amend Text oft the Sugarcreek Township Zoning Resolution and Transmit a Copy to the Zoning Commission tol Prohibit Trees in the Street Right-of-Way  WHEREAS, Ohio Revised Code Section 519.12 (A)(1) prescribes the authority of the Board ofTrustees, by passage ofare resolution, to initiate amendments to the zoning resolution; and WHEREAS, upon passage, the certification of a resolution by the Board of Trustees will be made tot the Zoning Commission and aj public hearing ofthe Zoning Commission willl be scheduled for not less than twenty nor more than forty days from the date of the certification of such WHEREAS, within five days after the passage oft this resolution by the Board ofTrustees, the Zoning Commission will transmit a copy of it to the Greene County Regional Planning & WHEREAS, the Board of Trustees and staff have identified the need to prohibit trees in the street right-of-way to protect the general health and safety of residents and commuters as they provide obstruction, line-of-sight issues, damage to public infrastructure, and other safety WHEREAS, it is the position of the Board ofTrustees to prohibit trees in the street right-of- way and incorporate such prohibition in the Sugarcreek Township Zoning Resolution. NOW THEREFORE, BE IT RESOLVED, this Board of Trustees does hereby adopt the SECTION 1: The following text amendment of the Zoning Resolution is initiated to Zoning  resolution; and  Coordinating Commission for approval, disapproval, or suggestion; and  concerns; and,  following:  Commission for approval:  Section  TREES PROHIBITED IN STREET RIGHT-OF-WAY    Planting, growing, raising, or cultivating any tree within the right-of-way on any  Township street is prohibited. Nothing in this section shall be deemed to require a change inj plans lawfully approved by the Township prior to the effective date of this section. Ifa tree dies ori is otherwise removed from the right-of-way, the property owner shall not replace that tree in SECTION2: Upon passage oft this resolution, a certified copy ofit will be transmitted to the Zoning Commission who will schedule a public hearing of the Zoning Commission. Said public hearing will be scheduled for not less than twenty nor more than forty days from the date of the SECTION3: within five days after the passage ofthis resolution by the Board ofTrustees, the Zoning Commission will transmit a copy of it to the Greene County Regional Planning & BE IT FURTHER RESOLVED: all formal actions of the Board of Trustees concerning and related to the adoption of this resolution are being adopted at a duly called and authorized open meeting of the Board of Trustees on the date set forth above, such meeting being duly called, pursuant to and in compliance with all legal requirements including Section 121.22 of the Ohio  compliance with this section.  certification ofs such aj resolution.  Coordinating Commission for approval, disapproval, or suggestion.  Revised Code.  PROCLAMATION OF RECOGNITION  Paige Sellers  Inr recognition of lifesaving efforts on June gth, 2024, Paige Sellers is honored for her exceptional performance as a lifeguard at the Five Season's Sports Club. Miss Sellers is in her fourth summer with SwimSafe and her sixth year as a lifeguard. After noticing a child struggling in the pool, Paige jumped to action. She got the unresponsive child out oft the water and assisted the child to begin breathing again. Paige stayed with the family until the Sugarcreek Fire  Department arrived on scene. The child has recovered completely.  The Board of Trustees of Sugarcreek Township hereby recognizes and honors the quick  thinking and lifesaving efforts ofl Paige Sellers.  Mrs. Destefani made a motion to accept all consent agenda items as stated. Mr. Cramer seconded.  Mr. Moeller- = Yes Mr. Cramer- = Yes Mrs. Destefani - Yes  10) Discussion Agenda Items  Mr. Tiffany explained that in 2006 a' TIF was placed on the Daily Profit property, which led to a court case and a settlement requiring us to remove the' TIF. One parcel with a water feature was missed    during the process. The county addressed it, but it wasn't filed with the state. Mr. Tiffany further explained that resolution 2024.08.05.03 will clean up the paperwork with no impact on revenue. Mr. Tiffany explained that planting trees int the right-of-way can lead to damage to sidewalks, utilities, and drains. Resolution 2024.08.05.05 would help cut down on these maintenance problems.  11) Public Comments None TrustesatrDhcusiam:  Mr. Tiffany recommended transferring the mineral rights from Mr. Martin's estate in Utah to Roger Martin since the land holds little value to the township. Roger Martin will cover the transfer costs, Mr. Cramer made a motion to proceed with the transfer under the above conditions. Mrs. Destefani  including deed preparation and any legal fees.  seconded.  Mr. Moeller-Yes Mr. Cramer- Yes Mrs. Destefani-) Yes  Mr. Tiffany discussed. a project that involves a 50/50 funding model for a fitness studio, including an open space with rubberized flooring for activities such as yoga and Zumba. The studio would promote fitness by partnering with local instructors. Mr. Tiffany mentioned that the location is walkable for many: residents and could be used by local schools, promoting community connectivity.  13) Adjourn  Mr. Moeller made a motion to adjourn, which was seconded by Mr. Cramer. Upon call of the roll, the  vote resulted in the following: Mrs. Destefani - Yes Mr. Cramer-Yes Mr. Moeller- Yes  Richard JI Demko, Fiscal Officer    The Board ofTrustees of Sugarcreek Township, Greene County, Ohio, in Special Session on  August 30, 2024, at 10:00AM.  1) Mr. Moeller called the session to order at 10:00am.  2) Mr. Tiffany called the roll with Board Members, Mr. Moeller, Mr. Cramer, and Mrs. Destefani in: attendance. Also, in attendance were Mr. Windsor, ChiefDoug Buffenbarger, ChiefMike Brown,  and Donna Hellmann.  3). All in attendance stood for thel Pledge of Allegiance.  4) Discussion Agenda Items  A. Approval ofl Belbrook-Sugarreek Park District Utilization of Greene County Park District Capital Mr. Tiffany explained that resolution 2024.08.30.01 involves the Bellbrook-Sugarereek Park District requesting capital improvement funds from the Greene County Park District, with the Mrs. Destefani made a motion to approve resolution 2024.08.30.01 as: stated. Mr. Cramer seconded.  Improvement Funds for Improvements to Ron Kehl Park - 2024.08.30.01 County Commissioner seeking our approval for them to use these funds.  Mrs. Destefani - Yes Mr. Cramer - Yes Mrs. Moeller- - Yes  B. Resignation of Fire Department Staff- April Tate - 2024.08.30.02  Mr. Moeller made ai motion to accept the resignation of] Fire Department staff April Tate. Mr.  Cramer seconded. Mrs. Destefani- Yes Mr. Cramer-Yes Mr. Moeller-Yes  C.Transfer of Appropriations. - Police Department and Fire Depatnent-2V240R300 Mr. Cramer made a motion to approve the transfer of appropriations. Mrs. Destefani seconded.  Mrs. Destefani- - Yes Mr. Cramer- Yes Mr. Moeller-Yes  D. Authorizing the Township Administrator to Act as a Signatory for an Agreement with the City of Centerville for Provision ofLocal Share of Awarded Congressional Funds-2 2024.08.30.04 Mr. Tiffany explained that Congressman Turner secured $3 million for the Wilmington Pike/I-675 project, but a local match is required. However, the Greene County and Montgomery County commissioners have declined to provide assistance, leaving Sugarcreek Township, Centerville, and    the Greene County Engineer responsible for covering the remaining costs. During their discussion, the trustees reviewed various funding options to address this shortfall. Mr. Tiffany noted that todays resolution would authorize him to sign the agreement with the City of Centerville for their contribution toward the Wilmington Pike/l-675 Project. This agreement is] part oft the effort to cover Mr. Cramer made ai motion to approve resolution 2024.08.30.04. as stated. Mrs. Destefani seconded.  the local match required.  Mrs. Destefani- - Yes Mr. Cramer-Yes Mr. Moeller-Yes  E. Appointment ofl Part-Time Fire Department Staff- Payton Merle - 2024.08.30.05  Mr. Moeller made ai motion to approve resolution 2024.08.30.05 as stated. Mrs. Destefani seconded.  Mrs. Destefani-Yes Mr. Cramer-) Yes Mr. Moeller-Yes  RESOLUTION NO. 2024.08.30.01  IN RE: Approval of Bellbrook-Sugarereck Park District Utilization of Greene County Park District Capital Improvement Funds for Improvements to. Ron Kehl Park  WHEREAS, the Bellorook-sugarcreek Park District is seeking funding from the Greene County Parkl District Capital Improvement Fund to make improvements tol Ron Kehl Park, located  in Sugarcreek Township, and;  WHEREAS, as part of the application submittal, the Greene County Commissioners are requesting approval of the Township' Trustees for the use of such funds to include replacement of the play structure, ADA accessible walking pathway, signage and a natural play area.  NOWTHEREFORE: BEITI RESOLVED that this Sugarcreek Township Board ofTrustees hereby approves the request of the Belbrok-Sugarcreek Park District, the proposed use of the funds and applauds both Park Districts for their continued investments in our community parks.    RESOLUTION NO. 2024.08.30.02  INRE: Resignation of Fire Department Staff- April Tate  WHEREAS, Part-time Firefighter II/EMT, April Tate has indicated her desire to resign WHEREAS, April Tate was hired as a member of the Sugarcreek Township Fire WHEREAS, ChiefDoug Buffenbarger: recommends we accept the resignation ofMs. Tate. NOWTHEREFORE, BEI ITI RESOLVED that the Board ofSugarcreek Township Trustees  from the Sugarcreek Township Fire Department; and,  Department on June 8, 2021; and,  officially accepts the resignation of April Tate effective August 23, 2024.  RESOLUTION #: 2024.08.30.03  Debt Fund Number 2112-220-430 2081-210-360- 01  Account Name Small tools Dispatch  Credit Fund Number 2112-220-251 2081-210-360  Account Name Uniforms Contracted Services  Amount $5000.00 $20,000.00  Explanation ofTransfer(s): New hire uniforms. Overage in Dispatch needed in Contracted  Services.  RESOLUTION NO. 2024.08.30.04  IN RE: Authorizing the Township Administrator to Act as a Signatory for an Agreement with the City of Centerville for Provision ofLocal Share of Awarded  Congressional Funds  WHEREAS, Sugarcreek Township, the City of Centerville and the Greene County Engineeri requested and were awarded $3,000,000in Congressional Funding through Congressman Michael Turner's office, for engineering and construction costs of improvements as part the I-  675/Wilmington Pike Corridor project, and,  WHEREAS, there is a local match required for the funds, necessary prior to their  utilization, and,    WHEREAS, the Greene County Commissioners and the Montgomery County Commissioners have stated that they will not contribute their county funds toward this project,  making it necessary for others to provide the required matching funds, and,  WHEREAS, Sugarcreek Township and the City of Centerville have formulated a financial plan that will provide the required local matching funds, allowing this essential project to continue forward in improving traffic conditions in the 1-675/Wilmington Pike corridor and surrounding  local roadways, and,  WHEREAS, said financial plan requires an additional amount of $158,592 from WHEREAS, this Board ofTrustees recognizes the importance of the project and proposed improvements to the quality oflife and safety of Sugarcreek Township and the visiting public to  Sugarcreek Township for the local matching funds, and,  our community.  NOWT THEREFORE, BE IT RESOLVED, that this Board of Trustees for Sugarcreek Township does hereby authorize the Township Administrator to act as signatory on behalf of Sugarcreek Township in an agreement with The City of Centerville to provide the required local match for the use ofCongressional awarded Federal Funds, with the Township commitment in the amount of One-Hundred Fifty Eight Thousand, Five-Hundred Ninety-Two Dollars ($158,592), to be borrowed at a future date in the form ofa State ofOhio SIB loan, for a period oft ten (10)years.  RESOLUTION NO. 2024.08.30.05 INRE: Appointment of Fire Department Staff  Peyton Merle  WHEREAS, the continuing need exists to maintain proper staffing within the Sugarcreek  Township Fire Department; and,  WHEREAS, vacancies exist within the classification of] Part-time Firefighter EMT; and, WHEREAS, Peyton Merle has the necessary qualifications to serve in that capacity for the WHEREAS, funds are available for this purpose within the Fire Department's 2024 NOW, THEREFORE, BE IT RESOLVED, that Payton Merle shall be appointed to the position of Part-Time Firefighter II/EMT within the Sugarcreek Fire Department at the rate of  Sugarcreek Township Fire Department; and,  Operating Budget.  $18.08 per hour; and,    FURTHER BE: ITI RESOLVED, the above-mentioned appointment for Peyton Merle will have an effective date of August 29, 2024, with a one (1) year probationary period ending on August 29,  2025.  5)J Public Comments  Donna Hellmann mentioned. a resident from her HOA contacted them about weeds growing in the cracks at the end oft their driveway and inquiring as to who is responsible fori removing them. Mrs. Hellmann suggested thel HOAI handle removing the weeds with weed killer themselves. Expressing her concerns with using taxpayer dollars fori individual requests like this, which could divert funds from essential work. After speaking with Mr. Windsor, Mrs. Hellman learned the road crew already clears  weeds and seals cracks with tar during regular maintenance to prevent damage.  6) TrustesatDscusions Wilmington Pike/I-675 interchange:  The trustees discussed sending a letter to Congressmen Turner from the City of Centerville and Sugarcreek Township. The purpose oft the letter is to update the Congressmen on the steps that are  being taken to advance the Wilmington Pike/I-675 Project.  Mr. Tiffany noted that the Ohio Fire Chiefs Association will conduct a study on forming aj joint fire district between Sugarcreek Township and the City of Bellbrook. Mr. Tiffany requested the approval to cover the full cost oft the study with the City ofBellbrook repaying Sugarcreek Township 50% of the cost by April 2025. Sugarcreek Township will lead the project, with Chief Buffenbarger acting as Mr. Cramer made a motion to accept the proposal as stated. Mrs. Destefani seconded.  the main contact.  Mrs. Destefani-Yes Mr. Cramer- Yes Mr. Moeller- Yes  Mr. Tiffany noted that the statue for the Veteran's Memorial may be delayed due toi illness, though modifications to the hand positioning were requested. The Fisher team will meet soon to reassess the timeline. The Veteran's Memorial is currently out to bid, with results expected by September 231d. Mr. Tiffany further noted that rising costs due toi inflation have impacted the project and plans for the pickleball courts should be placed on hold until the memorial's budget is confirmed. Scholarships with the school district should also be paused due to financial concerns and a shortage of eligible Mrs. Destefani made a motion to put the: scholarships on hold. Mr. Moeller seconded. All were in favor. Mr. Moelleri inquired about the status ofs starting the prayer before the meetings. Mrs. Destefani answered that the Ministerial Association is ready to move forward. Mr. Moeller proposed alternative, cost- effective options for the trustees to consider regarding the signs. Mr. Moeller noted a complaint he received about the blind curve on Middle Run Road and inquired ifsomething can be done about it. Additionally, Mr. Moeller inquired ifthe land near 725 next to Kroger could be used for a small business  candidates.  and feels the idea is worth looking into.    Mr. Tiffany noted that the cost for a study to lower the dam is $34,500.00, but this only covers the technical aspects and planning not the actual construction work. The study would demonstrate to the state that wel have aj plan and help avoid further compliance issues. Mr. Tiffany further noted that given the potential costs and uncertainties, we need to decide whether to invest int the study or risk facing a larger expense later ifthes state mandates repairs. Mr. Moeller expressed concerns about the cost ofthe Mr. Cramer made a motion to approve the study with Choice One Engineering at a cost ofr no more than  study.  $35,000.00. Mrs. Destefani seconded. Mrs. Destefani- - Yes Mr. Cramer-Yes Mr. Moeller-No  7) A Adjourn  Mr. Cramer made a motion to adjourn, which was seconded by Mr. Moeller. Upon call oft the roll, the  vote resulted in the following: Mrs. Destefani-) Yes Mr. Cramer-Yes Mr. Moeller-Yes  Richard JI Demko, Fiscal Officer    Sureh  TRANSFER OF APPROPRIATIONS RESOLUTION #: 2024.09.16.03  Debt Fund Number 2031-910-910 2031-910-910  Account Name Transfers - out Transfers- out  Credit Fund) Number 2031-820-820 2031-830-830  Account Name Principal payments - 44,000.00 notes Interest Payments  Amount  3,000.00  Explanation of Transfer(s): New hire uniforms. Overage inl Dispatch needed in Contracted Services.  Approved:  Marvin Moeller, Chairperson  Fred Cramer, Vice Chairperson  Carolyn L. Destefani, Trustee  Richard J. Demko, Fiscal Officer    Suerrgb  SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.09.16.04  INRE: Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor  WHEREAS, the Budget Commission of Greene County, Ohio, has certified its action thereon to this Board together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Board, and what part thereof is without, and what part within, the  ten (10). mill limitation (see Schedule A, attached),  NOW THEREFORE, BE IT RESOLVED, by the Board of Trustees of Sugarcreek Township, Greene County, Ohio, that the amounts and rates, as determined by the Budget  Commission in its certification, be and the same are hereby accepted.  BEI ITI FURTHER RESOLVED, that there be and is hereby levied on the tax duplicate of said Township the rate of each tax necessary to be levied within and without the ten (10) mill  limitation as attached in Schedule A.  Marvin Moeller, Chairperson  Fred Cramer, Vice Chairperson  Carolyn L. Destefani, Trustee  Richard J. Demko, Fiscal Officer    Suarre  SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.09.16.05  INR RE: Resignation of Fire Department Staff-I Noah Silo  WHEREAS, Part-time Firefighter II/EMT, Noah Silo has indicated his desire to resign WHEREAS, Noah Silo was hired as a member of the Sugarcreek Township Fire WHEREAS, Chief Doug Buffenbarger recommends we accept the resignation of Mr. NOW THEREFORE, BE IT RESOLVED that the Board of Sugarcreek Township  from the Sugarcreek Township Fire Department; and,  Department on. July 12, 2024; and,  Silo.  Trustees officially accepts the resignation ofNoah Silo effective September 11,2024.  Marvin Moeller, Chairperson  Fred Cramer, Vice Chairperson  Carolyn L. Destefani, Trustee  Richard J. Demko, Fiscal Officer