TAE TOVN 8VENA VISTA) co  MINUTES OF THE BUENA VISTA BOARD OF TRUSTEES  REGULAR MEETING Tuesday, August 27, 2024  MINUTES OF THE MEETINGS OF THE BOARD OF TRUSTEES ARE A TRANSCRIPT OF THE GOVERNING BODY'S ACTIONS RATHER THAN A VERBATIM RECORD OF DELIBERATIONS. Work Session at 6:00 PM- = Taxes and Fees Overview Town Treasurer Phillip Puckett  Mayor Libby Fay, Trustees Maggie Huyck, Gina Lucrezi, Andrew Rice, Micha Rosenoer, Devin Rowe, and Cindie Swisher (viaz zoom) attended the works session. Also present were Town Administrator Brian Berger TownTreasurer Phillipl Puckett presented an overview oft taxes andi fees asi it relates to the Town of Buena Vista as requested at a previous work session. The presentation included Treasurer Puckett providing definitions, how the Town's revenue structure flows, a breakdown of revenue streams as an overall percentage of total revenue, and an overview of other state allocated funding (Highway Users Tax Fund, Marijuana Retail Sales Tax, Cigarette Tax, and Lottery roced/Conservation Trust Fund). Finally, the  and Town Treasurer Phillip Puckett.  Board reviewed commonly asked questions including:  Can the Town establish a new local sales or use tax by Ordinance? Cant the Town set Fees for any reason or any amount? Can the Town impose a Lodging Tax? How are impact fees different from fees and taxes? How does the Town establish Fees? Cani the Town borrow to take on debt?  An in-person/virtual regular meeting of the Board of Trustees was called to order by Mayor Libby Fay at 7:01 PM, Tuesday, August 27, 2024, at the Buena Vista Community Center, Pinon Room, 715 E. Main Street, Buena Vista, Colorado, having been previously noticed in  accordance with the Colorado Open Meetings Law.  ROLL CALL  Attendee Name Libby Fay Maggie Huyck Gina Lucrezi Andrew Rice  Title Mayor Trustee Trustee Trustee  Status Present Present Present Present  BOARD OFT TRUSTEES OFT THE TOWNO OF BUENAN VISTA  Page 1of6 August 27, 2024  Regular Meeting    TOWN 8UENA VISTA) CO  MINUTES OF THE BUENA VISTA BOARD OF TRUSTEES  REGULAR MEETING Tuesday, August 27, 2024  MINUTES OF THE MEETINGS OF THE BOARD OF TRUSTEES ARE A TRANSCRIPT OF THE GOVERNING BODY'S ACTIONS RATHER THAN A VERBATIM RECORD OF DELIBERATIONS. Work Session at 6:001 PM-1 Taxes and Fees Overview- Town Treasurer Phillip Puckett  Mayor Libby Fay, Trustees Maggie Huyck, Gina Lucrezi, Andrew Rice, Micha Rosenoer, Devin Rowe, and Cindie Swisher (viaz zoom) attended the work: session. Also present were Town Administrator Brian Berger TownTreasurer Phillip Puckett presented an overview of taxes and fees as it relates to the Town of Buena Vista as requested at a previous work session. The presentation included Treasurer Puckett providing definitions, how the Town's revenue structure flows, a breakdown of revenue streams as an overall percentage of total revenue, and an overview of other state allocated funding (Highway Users Tax Fund, Marijuana Retail Sales Tax, Cigarette Tax, and Lottery Proceds/Conservation Trust Fund). Finally, the  and Town Treasurer Phillip Puckett.  Board reviewed commonly asked questions including:  Cant the Town establish a newl local sales or use tax by Ordinance? Cant the Town set Fees for any reason or any amount? Can the Town impose a Lodging Tax? How are impact fees different from fees and taxes? How does the Town establish Fees? Can the Town borrow to take on debt?  An in-person/Virtual regular meeting of the Board of Trustees was called to order by Mayor Libby Fay at 7:01 PM, Tuesday, August 27, 2024, at the Buena Vista Community Center, Pinon Room, 715 E. Main Street, Buena Vista, Colorado, having been previously noticed in  accordance with the Colorado Open Meetings Law.  ROLL CALL  Attendee Name Libby Fay Maggie Huyck Gina Lucrezi Andrew Rice  Title Mayor Trustee Trustee Trustee  Status Present Present Present Present  BOARD OF TRUSTEES OF THE TOWN OFE BUENAV VISTA  Page 1of6 August 27, 2024  Regular Meeting    Micha Rosenoer Devin Rowe Cindie Swisher  Trustee Trustee Trustee  Present Present Present via Zoom  Town Staff Present: Town Administrator Brian Berger Planning Director. Joel Benson PLEDGE OF ALLEGIANCE Mayor Fayl led the pledge of allegiance. AGENDA ADOPTION MOTION NO. 01:  Town Attorney. Jeff Parker via Zoom Town Treasurer Phillip Puckett  MOVE TO APPROVE THE AGENDA AS AMENDED.  RESULTS MOVER SECONDER: AYES:  CARRIED Trustee Lucrezi Trustee Rice  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  CONSENT AGENDA  Approval of matters that are routine in nature that require review and/or approval, i.e., minutes and reports. (Professional. Service Agreements [PSA] that exceed. $25,000.00 require the Consent  Agenda to be approved by a Roll Call vote).  A. Minutes  1. Board of Trustees Regular Meeting- - August 13, 2024 2. Trails Advisry Board -J June 4, 2024 3. Beautification Advsiory Board - August 1, 2024 B. Town Administrator Town Treasurer Report D. Recreation Director Report A Airport Manager Report  MOTION NO. 02:  MOVE TO APPROVE THE CONSENT AGENDA.  RESULTS MOVER SECONDER: AYES:  CARRIED Trustee Swisher Trustee Rosenoer  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  BOARD OF TRUSTEES OF1 THE TOWN OF BUENA VISTA  Page2of6 August 27, 2024  Regular Meeting    PUBLIC COMMENT  There were no requests for public comment made.  PRESENTATION  Places to Age Update - Cheryl Brown-Kovacic, PhD provided an update on the Places to Age and their efforts in Chaffee County. Also present representing the Places to. Age Board was Dee Dubin. Ms. Brown-Kovacic relayed that the Places to Age Board's: short-term goal is to bring memory care and assisted living to the area, and their long-term goal is to provide an entire continuum of care which would include independent living and skilled nursing. She reviewed the "why" behind their efforts including community need, public sentiment, previous (failed) attempts, and their unique position asa non-profit which allows them to partner with other non-profits, apply for grants, and do fundraisers. Updates included the group acquiring 501(c) 3 status, being offered a property donation, and conducting research of operating models and the selection ofal preferred model. The presentation also included review oft the conceptual layout, partners, challenges, and funding.  Visionary Communications, LLC Right-Of-Way Agreement  Should the Board of Trustees approve the adoption of Resolution No. 61, Series 2024, entitled, "A RESOLUTION APPROVING Al RIGHT-OF-WAY AGREEMENT BETWEEN THE TOWN OF BUENA VISTA AND  VISIONARY COMMUNICATION5, LLC."  Town Administrator Berger provided the following information:  Visionary Communications, LLC recently acquired Aristata Communications (formerly Colorado Central Telecom). Brian Shepherd, VP of Grant Engagement for Visionary, attended the May 14th Board of Trustees meeting to provide an introduction to the organization at which time he relayed Visionary's desire to pursue a Right-of-Way Agreement with the Town of Buena Vista. Since that time staff has helped facilitate the redline process between legal representatives on a proposed agreement. The latest version, included in the packet, has been reviewed by the Town. Attorney which has indicated the draft agreement is acceptable. Mr. Shepherd was present at the meeting to answer any questions or  concerns the Board may have.  Mayor Fay asked Mr. Shepherd how' Visionary would be installing their infrastructure. Mr. Shepherd relayed that it would entail two methods, one through an agreement with Sangre De Cristo Electric to allow for collocation on power poles, and the other would entail  BOARD OF1 TRUSTEES OF THET TOWN OFE BUENA VISTA  Page3 3of6 August 27,2 2024  Regular Meeting    poring/undergrounding and both would include providing complete engineering drawings to the Town Mayor Fay asked if thei impact on trees is part of the consideration when installing infrastructure. Mr. Shepherd said that part of the review could include comments from the Town that there are concerns about a certain tree or groupings of trees and that a request from the Town could include boring deeper to avoid roots or can youj jog around the trees or could you go up the street over and around. Those details are what we go over when we actually submit the plan and go through the  for review and approval through the issuance ofa aj permit ahead oft time.  permitting process. MOTION NO. 03:  MOVE TO ADOPT RESOLUTION NO. 61, SERIES 2024, ENTITLED. A RESOLUTION APPROVINGA A RIGHT-OF-WAY AGREEMENT BETWEEN THE TOWN OF BUENA VISTA AND VISIONARY  COMMUNICATIONS, LLC.  RESULTS MOVER SECONDER: AYES:  CARRIED Trustee Lucrezi Trustee Huyck  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  Public Hearing Continued from July 23, 2024- Extending Temporary Seasonal Camping Into the Should the Board of Trustees approve the adoption of Ordinance No. 14, Series 2024, entitled, "AN ORDINANCE OF THE TOWN OF BUENA VISTA, COLORADO, AMENDING SECTIONS 16.03.3.2.4(C) AND 16.03.3.1.4, AND: 16.07.7.2 OF THE BUENA VISTA MUNICIPAL CODE CONCERNING TEMPORARY Mayor Fay opened the Public Hearing, and Planning Director. Joel Benson reviewed with the Trustees al brief history of the process to date, specific changes since the. July 23rd meeting and  Highway Commercial Zone District  CAMPING."  next steps based on direction from the Board of Trustees  Mayor Fay opened the Public Hearing for Public Comment. There were no requests for public comment made.  Mayor Fay closed the Public Hearing and opened it to discussion from the Board.  Trustee Rosenoer asked what the definition of screening was.  BOARDOF1 TRUSTEES OF THE TOWNO OFE BUENA VISTA  Page 4of6 August 27, 2024  Regular Meeting    Town Attorney Parker provided the definition as identified in the municipal code. Trustee Swisher commented that this is supposed to be a temporary solution, but when do we known when the need has been met, and per the definition of structure which would allow for tents how do we know, if it is year-round, that it is not a public safety concern for the Planning Director Benson responded that the first part of her question would be up to the Board, and the application process will help identify how long the camping is proposed at which time it could be reviewed ifat tent is adequate based on the seasonality. The Board discussed further, including when to re-evaluate the policy with no date specified.  individuals living there?  MOTION NO. 04:  MOVE TO APPROVE ORDINANCE NO. 14, SERIES 2024 AMENDING SECTIONS 16.03.3.2.4(C) AND 16.03.3.1.4, AND 16.07.7.2 OF THE BUENA VISTA MUNICIPAL CODE CONCERNING  TEMPORARY CAMPING.  RESULTS MOVER SECONDER: AYES:  CARRIED. Trustee, Rosenoer. Trustee Lucrezi  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  TRUSTEE INTERACTION  Trustees reported on or commented about recent and upcoming events, activities, and topics. Mayor Fayidentified that al letter of support request from the Library was included int the packet and asked for approval from the Board. Trustee Rowe made a motion to authorize the Mayor to sign the requested Letter of Support; Seconded by Trustee Huyck, motion carried Trustee Rice provided an update on the San Luis Valley Transportation Planning Region and that CDOT has initiated the planning process to identify priorities for the next Statewide Planning Director Benson asked for guidance on parking interpretation as it relates to historical lots and the number of spaces required. The Board agreed that they would like more  unanimously.  Transportation Improvement Plan.  information, and it is worth looking into further. BOARD OF1 TRUSTEES OF THE TOWN OF BUENAY VISTA  Page 5of6 August 27, 2024  Regular Meeting    Trustee! Swisher requested fori increased patrol around: school crosswalks and established routes  tos school now that the school year has started.  MOTION NO.5: ADJOURNED AT8:35 PM.  THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, THE MEETING BE  RESULTS MOVER: SECONDER: AYES:  CARRIED Mayor Pro-Tem Rowe Trustee Rice  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  Respectfully submitted:  KK Libby Fay, Mayor  Brian Berger, Town  2  s    / PWEFNY TEDOCT.  BOARD OFT TRUSTEES OF THE TOWN OFE BUENA VISTA  Page 6 of6 August 27, 2024  Regular Meeting